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www.dtco.vdo.com
TIS-Office® –
the high-performance office solution
Data management for fleets
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What does legislation require?
And how can I utilise this?
Since May of 2006, all newly licensed HGV’s of more than 3.5 t and vehicles
for the conveyance of more than 9 passengers including the driver must be
equipped with a digital tachograph, in accordance with Regulation (EC) No.
561 / 2006.
To fulfil your legal obligations as a fleet owner, you must regularly download and archive the data from your digital
tachographs and driver cards. The digital archive is also a valuable database – using the right tools, you can
extract important business management information which you can use to optimise your company operations.
What you must do to comply with the law:
§
• Driver card data must be down-
loaded and electronically archived
every 28 days* at the latest.
• Digital tachograph vehicle data
must be downloaded and archived
every 3 months* at the latest.
• All vehicle and driver data must be
stored for a period of 1 year* and,
if necessary, made available to the
authorities for inspection.
*Legis lation may be c ountry-s pecific a nd must be adh ered to acco rdingly.
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How you can benefit from this :
�
• Optimise your vehicle utilisation
and save costs.
• Improve your personnel planning
and reduce bottlenecks and drivers’ idle time.
• Automate your maintenance
and workshop plans – and avoid
unnecessary wear and tear and
accidents.
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Is TIS-Office® the right
solution for me?
Depending on your company-specific requirements, VDO offers
you various archiving and data management solutions under the
TIS (Tachograph Information System) brand name, all of which
comply fully with the legal regulations. These solutions also
offer you various options for data evaluation and support in the
optimisation of your operational procedures.
If you want to evaluate your data comprehensively and you have a large, centrally-managed
fleet, TIS-Office
archiving and managing your data – and for carrying out comprehensive data evaluation. It is
installed locally and can be operated either as a stand-alone solution or a network solution.
You should therefore have IT know-how and a relevant IT infrastructure in your company.
Advantages of the local data management solution TIS-Office
• You only pay for what you need.
The software’s modular design
enables flexible selection of the
range of functions, which can be
expanded whenever required. For
archiving, you will need the “Basic”
and the “Archive” modules. There
are several modules available for
data evaluation.
• The Starter Kit, consisting of the
Downloadkey II and the licence for
the “Basic” and “Archive” TIS-Office
modules (more on this on page 7),
also offers you an economical
introduction to professional data
management.
• The SQL-based database system
is ideal for integration with existing
systems and can be individually
customised to match your requirements.
• The flexible user management
system allows you to assign individual access rights and passwords
to different users. This guarantees
the highest level of security against
misuse of data.
®
is the perfect solution. The software offers you many options for visualising,
®
®
• TIS-Office
fied to match your fleet’s organisational requirements and to
comply with national regulations
such as various download time
intervals, duration of archiving
periods, infringement guidelines,
etc.
• You can easily export reports at
any time and integrate them into
®
your in-house DP systems for
further processing.
• You can also read in analogue
tachograph data and evaluate
it. TIS-Office
solution for transitional periods
with mixed fleets.
• TIS-Office
the Remote Download Device
(DLD
mit mass memory and driver card
data comfor tably by wireless.
can be easily modi-
®
is thus the perfect
®
is compatible with
®
), with which you can trans-
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How do I archive my data?
Various options are available for importing data in TIS-Office®, all customised
for different uses.
The data from digital tachographs and driver cards can be imported to TIS-Office® using all established VDO
download solutions, like e.g. Downloadkey II or DLD
tachograph chart data can also be imported by means of the VDO Tachograph Chart Analyser or by using a
flatbed scanner via the “Scanner” module.
TIS-Office® offers you a whole range of useful functions for secure and comfortable
archiving.
• The signatures of the downloaded files are automatically checked
and you are informed about any
defective files which are detected.
Import data from digital tachographs or driver cards with just one click of your mouse
You have various options at
your disposal for importing data into TIS-Office
Depending on which
download solution you use,
you can simply select the
relevant device and download will start automatically.
®
.
®
(wireless transmission) (see table on page 7). Analogue
• The system also warns you about
upcoming downloads at the right
time.
• When the archiving deadline has
expired, the data is automatically
deleted.
You know at a glance whether or not downloads have been carried out successfully
After each data import,
the software shows you
right away which files have
imported successfully and
those which could not be
archived. So you can react
in time – before any gaps in
data occur.
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How can I use my data for
business management purposes?
If you already have seamless and well-structured driver and vehicle data, you can
exploit it to the full. To this end, TIS-Office
which, if cleverly used, will result in sustainable profits.
Ascertain at an early stage whether or not legal regulations are being adhered to
You can see at a glance
whether or not downloaded data has any
gaps.
You can also use the
reports and the graphics for each driver and
vehicle to monitor driving times, rest periods
and infringements.
®
provides you with valuable information,
Monitor your drivers’ driving behaviour
Speed graphs and speed
profiles give you an insight
into the driving style of each
individual driver.
The graphics are only partially
available when you use a VDO
®
, since this device re-
DTCO
cords the necessary additional
data depending on the version.
Optimise your vehicle utilisation
A clearly laid out display
of driving and non-driving
times indicates the level of
utilisation of your vehicles
and provides important
information for your vehicle
management.
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How can I generate higher-level
evaluations?
With TIS-Office®, you can create a host of higher-level evaluations, so-called
“Reports”. As many drivers, vehicles and evaluation time periods as you wish
can be freely defined in individual reports.
The essential information at a glance
You can view, save and
print out your reports
– and you can easily
export your report data
to other programs for
further processing.
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TIS-Office® at a glance
Archiving data
Archiving of driver card and digital tachograph data with digital
signature checking
Recover y of original files for any drivers, vehicles or time periods
(e.g. for inspections by the authorities)
Automatic erasure of data upon expiry of the archiving time limit
Data capture
Capture of master data for sites, drivers and vehicles
Creation of driver and vehicle groups
Capture of the tachograph chart data from analogue tachographs
using a VDO Tachograph Chart Analyser and keyboard
Capture of the tachograph chart data from analogue tachographs
using a flatbed scanner
Visualising and evaluating data, plus creating reports
Detection of gaps between downloads
Display of the data in tabular and tachograph char t form
Verification of driving times and rest periods
Infringement reports on drivers and vehicles
Speed and rpm profiles (only available when using a VDO DTCO®)
Evaluation of driver activities*
Evaluation of vehicle utilisation*
®
Status protocol for vehicle (only available when using a VDO DTCO
Driver calendar (working and driving times)
Exporting of reports to other programs for fur ther processing
Suitable reading-in devices
Downloadkey
Card Reader
Downloadterminal
Outdoor Terminal
Download Device (DLD® Short Range and DLD® Wide Range)
VDO Tachograph Chart Analyser, flatbed scanner (for analogue data)
Available languages
EU languages, Norwegian ...
Data security
Data protection (access data, user data and a password are all required)
Multi-user operation
System requirements
Stand-alone installation
Network installation
)
Microsoft®, Windows®, VistaTM and Intel® Pentium® are trademarks of the Microsoft® Corporation. The num ber of repor ts depends on the number of activated m odules.
Basic
+
Archive
Microsoft® Windows® XP (32 Bit), 2000 Professional
or VistaTM (32 bit); Intel® Pentium® III or higher (1 GHz
processor); min. 512 MB RAM; min. 500 MB hard disk
memor y for the installation
Client: Microsoft® Windows® XP (32 bit), 2000 Pro fessional
or VistaTM (32 Bit); Intel® Pentium® III or higher (1 GHz
processor); min. 256 MB RAM; min. 250 MB RAM hard
disk memory
Server: Windows® Server 2003 Standard Edition, Enterprise Edition, Datacenter Edition; Windows® 2000 Server,
Advanced Server, Datacenter Server; Windows® VistaTM;
Intel® Pentium® III or higher (1 GHz processor); min.
512 MB RAM; min. 300 MB RAM hard disk memory
Com-
pany
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Additional modules
Driver
Reports
Vehicle
Reports
•
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Scan-
Infringe-
ner
ment
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Additional offers from VDO
In order to help you prepare efficiently for working with digital
tacho graphs, VDO, together with various partners, has developed
target group-specific training concepts.
These training courses provide you with all the support you will
need during your learning process with digital tachographs, the
various additional components and the data management software. The courses also explain everything you need to know
about the relevant EU regulations and their effects on each target
group.
For further information about VDO training, please visit
www.dtco.vdo.com/training
Visit www.dtco.vdo.com/downloads for concise digital tachograph
guidelines and product information about other VDO solutions.
Continental Automotive GmbH
Heinrich-Hertz-Str. 45
78052 Villingen-Schwenningen
Germany
www.dtco.vdo.com
tachograph@vdo.com
VDO – A Trademark of the Continental Corporation
The info rmation provided in thi s brochure contains only general descripti ons or per formance c haracter istics, whi ch do not alway s apply as de scribed in case of actua l
use or wh ich may chan ge as a result of further d evelopme nt of the produ cts. This information is m erely a tech nical des cription of the product. T his informa tion is not
meant o r intended to be a s pecial gu arantee for a p articul ar qualit y or particular dura bility. An obligation to provide the res pective ch aracteris tics shall o nly exist if
expres sly agree d in the terms of contract. We res erve the ri ght to make changes in avail ability a s well as techn ical chan ges without prior noti ce.
A2C59512698 I Con tinental Au tomotive Gmb H I English © 2010
Printed i n Germany
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