Utax CD 1128 Instruction Handbook Manual

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INSTRUCTION HANDBOOK

digital multifunctional system

CD 1128 (FAX)

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OPERATION GUIDE i

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

The

z symbol indicates that the related section includes information on actions which must be performed.

Specifics of the required action are indicated inside the symbol.

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground connection]

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ii OPERATION GUIDE

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

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OPERATION GUIDE iii

Contents

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

3 FAX Operation (Basic)

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

4 FAX Operation (Advanced)

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Printing/Forwarding Received Documents (Memory Forwarding) . . . . . . . . . . . . . . . . . . . . . . 4-14

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Sub Address Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

6 Setup and Registration

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

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Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

DRD Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Print all at once [Batch Print] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

7 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications (Fax function) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-7

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-11

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

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OPERATION GUIDE v

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

Power supply/Grounding the machine

Do not connect this machine to the same outlet as an air conditioner or copier, etc.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying.

This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

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vi OPERATION GUIDE

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch.

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OPERATION GUIDE vii

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in

a wet basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote

risk of electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak. 4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They

may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

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OPERATION GUIDE ix

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

EN55022 Class B

Limits for harmonic currents emissions for equipment input current 16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

EN61000-3-3

Safety of information technology equipment, including electrical business equipment

EN60950-1

The common technical regulation for the attachment requirements for connection to the analogue public switched telephone networks (PSTNs) of terminal equipment (excluding terminal equipment supporting the voice telephony justified case service) in which network addressing, if provided, is by means of dual tone multi-frequency (DTMF) signaling

CTR 21

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x OPERATION GUIDE

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

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OPERATION GUIDE xi

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria Germany Liechtenstein Slovakia

Belgium Greece Lithuania Slovenia

Cyprus Hungary Luxembourg Spain

Czech Iceland Malta Sweden

Denmark Ireland Norway Switzerland

Estonia Italy Poland The Netherlands

Finland Latvia Portugal United Kingdom

France

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xii OPERATION GUIDE

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the message display. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD- ROM (online manual) as well.

Chapter 8 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

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OPERATION GUIDE xiii

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

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xiv OPERATION GUIDE

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the message display is as follows:

Convention Description Example

Bold Indicates the operation panel

keys or a computer screen.

Press the Start key.

[Regular] Indicates a selection item on the

Message Display.

Select [System].

Italic Indicates a message displayed

on the Message Display.

Ready to copy is displayed.

Used to emphasize a key word, phrase or references to additional information.

For more information refer to Sleep and Auto Sleep on page 3-5.

Note Indicates supplemental

information or operations for reference.

NOTE:

Important Indicates items that are required

or prohibited so as to avoid problems.

IMPORTANT:

Caution Indicates what must be

observed to prevent injury or machine breakdown and how to deal with it.

CAUTION:

Actual procedure

Description in this

Operation Guide

Press [FAX].

Press [Next] of Transmission.

Press [Next] of Basic.

Press [Change] of TTI.

Press [FAX], [Next] of Transmission, [Next] of Basic, and then [Change] of TTI.

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OPERATION GUIDE 1-1

Part Names and Functions

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

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Part Names and Functions

1-2 OPERATION GUIDE

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

Blinks while data is sending/ receiving.

Message Display. Check what is shown here while operating the machine.

Blinks during printing operation.

Selects the menu displayed at the lower left in the Message Display.

Selects the menu displayed at the lower right in the Message Display.

Switches between on-hook and off-hook when manually sending a FAX.

Shifts to switch the one-touch key numbers (1 to 11 and 12 to 22). Lamp is lit while shifted (12 to 22).

Displays the Add Destination screen, where you can add destinations.

Displays the Confirm Destination screen, where you can edit and delete destinations.

Calls the previous destination. Also used to enter a pause when entering a FAX number.

Displays the Address Book screen, where you can add, edit and delete destinations.

Used to call destinations registered to the one-touch key numbers (1 to 22).

Displays the Copy screen.

Displays the FAX screen.

Displays the Send screen.

Displays the Document Box screen.

Displays the Status/Job Cancel screen.

Displays the System Menu/Counter menu screen.

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Part Names and Functions

OPERATION GUIDE 1-3

Lit when the machine's main power is on.

Used to register or recall programs.

Ends operation (logs out) on the Administration screen.

Turns the machine on/off. Also used to put it into or recover it from sleep mode.

Cancels the printing job in progress.

Resets settings and displays the basic screen.

Starts sending operations and processing for setting operations.

Clears entered numbers and characters.

Numeric keys. Enter numbers and symbols.

Displays the function menu for FAX.

Used to select a menu item, move the cursor when entering characters, change a value, etc.

Returns the Message Display to the previous screen.

Lights or blinks when an error occurs.

Selects the chosen item or finalizes the entered value.

Blinks while the machine is accessing the memory.

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Part Names and Functions

1-4 OPERATION GUIDE

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when performing the fax or copier operation. The message display lights to enable operation.

3MP (Multi

Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4 LINE connector Connect the modular cord for the telephone

line to this connector.

5 TEL connector When using a commercially available

telephone set, connect the modular cord to this connector.

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Part Names and Functions

OPERATION GUIDE 1-5

Document Processor

6 Top cover Open this cover when the original jammed in

the Document Processor.

7 Original width

guides

Adjust these guides according to the original width.

8 Original table Stack the sheet originals on this table.

9 Original eject

table

Read originals are ejected onto this table.

10 Opening handle Hold this handle when opening or closing the

Document Processor.

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Part Names and Functions

1-6 OPERATION GUIDE

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OPERATION GUIDE 2-1

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine.

There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

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Preparation Before Use

2-2 OPERATION GUIDE

Selection of Telephone Line (Inch version only)

Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Transmission].

5 Press the OK key.

6 Press the U or V key to select [FAX Dialing Mode].

7 Press the OK key.

8 Press the U or V key to select [Tone(DTMF)] ,

[Pulse(10pps)] or [Pulse(20pps)] according to the type of telephone line you are contracted with.

9 Press the OK key.

FAX Dialing Mode:a b

*********************

Pulse(10pps)

Pulse(20pps)

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Preparation Before Use

OPERATION GUIDE 2-3

Selection of Transmit Terminal Identification (TTI)

The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.

NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when

job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Transmission].

5 Press the OK key.

6 Press the U or V key to select [TTI].

7 Press the OK key. 8 Press the U or V key to select the desired location

for printing the information or [Off] if you don't want to print it.

9 Press the OK key.

TTI:

*********************

Outside

Inside

Page 25

Preparation Before Use

2-4 OPERATION GUIDE

Setting the TTI information

Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area.

By registering the TTI data, the receiver can easily find out where the FAX came from.

Local FAX Name Registration

NOTE: To change the entry, follow the same operation.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Transmission].

5 Press the OK key.

6 Press the U or V key to select [Local FAX Name].

7 Press the OK key. 8 Enter the Local FAX Name to be registered. Up to

32 characters can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

9 Press the OK key.

Local FAX Information Entry

Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-

15.)

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Transmission].

Local FAX Name:

ABC

[ Text ]

Page 26

Preparation Before Use

OPERATION GUIDE 2-5

5 Press the OK key.

When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 10.

Local FAX Number Entry

6 Press the U or V key to select [Local FAX

Number].

7 Press the OK key. 8 Use the numeric keys to enter the local FAX

number to be registered. Up to 20 digits can be entered.

NOTE: Press the Address Recall/Pause key to insert

a pause (-) between two digits. Press the Y or Z key to move the cursor. To correct the number, press the Clear key to delete the

digits one by one before reentering the number. To delete the number entirely, press the Reset key.

9 Press the OK key.

Local FAX ID Entry

10 Press the U or V key to select [Local FAX ID].

11 Press the OK key. 12 Use the numeric keys to enter the local FAX ID

number in 4 digits.

13 Press the OK key.

Local FAX Number:T b

Local Fax ID:

(0000 - 9999)

****1409*

Page 27

Preparation Before Use

2-6 OPERATION GUIDE

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from the current time due to errors.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Common Settings].

3 Press the OK key.

4 Press the U or V key to select [Date Setting].

5 Press the OK key.

6 Press the U or V key to select [Time Zone].

7 Press the OK key. 8 Press the U or V key to select your region.

9 Press the OK key.

10 Press the U or V key to select [Summer Time].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

11 Press the OK key. 12 Press the U or V key to select [On] or [Off].

13 Press the OK key.

14 Press the U or V key to select [Date/Time].

15 Press the OK key.

Time Zone:

*********************

-11:00 Midway

-10:00 Hawaii

Summer Time:

*********************

Page 28

Preparation Before Use

OPERATION GUIDE 2-7

16 Press the Y or Z key to move the cursor position,

enter year, month and day.

17 Press the OK key. 18 Press the Y or Z key to move the cursor position,

enter hours, minutes and seconds.

19 Press the OK key.

Date/Time:

Year Month Day

*2009*

01 01

(Time Zone:Tokyo )

Date/Time:

Hour Min. Second

****11

: 45: 50

(Time Zone:Tokyo )

Page 29

Preparation Before Use

2-8 OPERATION GUIDE

Page 30

OPERATION GUIDE 3-1

3 FAX Operation (Basic)

This chapter explains the following basic operations.

Page 31

FAX Operation (Basic)

3-2 OPERATION GUIDE

Automatic Send

General transmission using the numeric keys is explained.

Switching to the Send Screen

1 Press the FAX key. Check that the basic send

screen is displayed.

NOTE: Depending on the settings, the Address Book

screen may appear. In this event, press Reset to display the basic screen for sending.

Selection of Transmission Method

2 There are two transmission methods - memory

transmission and direct transmission. The default is memory transmission.

To select direct transmission, use the following procedure.

1 Press the Function Menu key.

2 Press the U or V key to select [FAX Direct

TX].

3 Press the OK key.

4 Press the U or V key to select [On].

5 Press the OK key.

NOTE: In direct transmission, you can designate only

one destination for one transmission.

Ready to send.

2009/05/25 12:30

Text+Photo 200x100dpi [Orig.Img] [FAX Res.]

Setting for Direct

transmission

Description

Off Starts memory transmission.

After originals are scanned into memory, the communication starts.

On Starts direct transmission.

Dials the receiving system, and after the communication has started, originals are scanned.

Page 32

FAX Operation (Basic)

OPERATION GUIDE 3-3

Memory Transmission (When originals are placed in the document processor)

After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed. It is suitable for sending multiple-page sheet originals.

Memory Transmission (When originals are placed on the glass surface)

This method is suitable for sending book originals that cannot be placed in the document processor. After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the

glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

Direct Transmission (When originals are placed in the document processor)

After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.

Direct Transmission (When originals are placed on the glass surface)

This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.

NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the

glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning.

Placing Originals

3 Place the originals on the glass surface or in the

optional document processor. Refer to the machine’s Operation Guide for placing originals.

Dial the Receiving System

4 Enter the fax number of the receiving system using

the numeric keys.

NOTE: When you press the numeric keys to enter

numbers, the screen changes to the entry screen for the fax number.

FAX No. Entry:

[ Chain ] [ Detail ]

Page 33

FAX Operation (Basic)

3-4 OPERATION GUIDE

NOTE: Up to 64 digits can be entered as the fax

number of the receiving system. Use Y or Z to move the cursor. To correct the number, press the Clear key to

delete the digits one by one before reentering the number. To delete the number entirely, press the

Reset key.

Address Recall/Pause

Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Make detailed settings for sending as necessary. Press [Detail] (the Right Select key) to display the FAX Detail menu. Press the Y or Z key to select [Sub Address], [Encrypted TX], [TX Start Speed] or [ECM] and change settings, and then press the OK key.

FAX No. Entry:

0123456789

[ Chain ] [ Detail ]

Page 34

FAX Operation (Basic)

OPERATION GUIDE 3-5

On Hook

Press this key to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-9.

Dialing methods without using the numeric keys

• Using the Address Book (Refer to page 3-15.)

• Using One-touch keys (Refer to page 3-25.)

• Manual Redial (recall) (Refer to page 3-27.)

NOTE: In addition to a fax, you can include e-mail

transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

Key Description

Sub Address To communicate using the sub address, press

this key. For details, refer to Sub Address Communication on page 4-23.

Encrypted TX To send faxes using encryption, press this key.

For details, refer to Encryption on page 6-25.

TX Start Speed To change the transmission start speed, press

this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.

Page 35

FAX Operation (Basic)

3-6 OPERATION GUIDE

Selecting the Resolution

5 Select the resolution suitable for sending originals.

•200 × 100 dpi (Normal): when sending originals with standard size characters Typical character size: 10.5 point (example:

Resolution Resolution)

•200 × 200 dpi (Fine): when sending originals with relatively small characters and thin lines Typical character size: 8 point (example:

Resolution Resolution)

•200 × 400 dpi (Super Fine): when sending originals with minute characters and lines Typical character size: 6 point (example:

Resolution

Resolution)

•400 × 400 dpi (Ultra Fine): when sending originals with minute characters and lines more finely Typical character size: 6 point (example:

Resolution

Resolution)

NOTE: The default setting is 200 × 100 dpi (Normal).

The higher the resolution, the clearer the image. However, higher resolution also means longer send times. Normally, up to 400 × 400 dpi (Ultra Fine) is recommended.

The machine does not support resolution of 300 × 300 dpi when sending faxes. If you have selected 300 × 300 dpi, the machine sends faxes after lowering the resolution to 200 × 200 dpi (Fine).

The scan resolution should be equal to or higher than the fax resolution. If the selected resolutions are not in this condition, the machine automatically adjusts the resolution and changes the selection.

1 Press the Function Menu key.

2 Press the U or V key to select [FAX

Resolution].

3 Press the OK key.

4 Press the U or V key to select the desired

resolution.

5 Press the OK key.

FAX Resolution:

*********************

200x200dpi Fine

200x400dpi S.Fin

Page 36

FAX Operation (Basic)

OPERATION GUIDE 3-7

IMPORTANT:

•If you select a high resolution, the image becomes clearer. However, the higher the resolution is, the longer the send time is.

•When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).

Selecting the Density

6 Adjusting the density when scanning originals

•Manual (-3 to +3): You can adjust the density using seven levels.

•Auto: The optimal density is chosen according to the density of the originals.

1 Press the Function Menu key.

2 Press the U or V key to select [Density].

3 Press the OK key.

4 Press the U or V key to select [Auto] or

[Manual].

5 Press the OK key. Proceed to the next step if

you selected [Manual] in step 4.

6 Press the U or V key to select the desired

density.

7 Press the OK key.

Density:

*********************

Manual

Manual:

*********************

2 v

Lighter -2

3 w

Lighter -1

Page 37

FAX Operation (Basic)

3-8 OPERATION GUIDE

Send Start

7 Press the Start key. Transmission begins.

Checking the Send Status

1 Press the Status/Job Cancel key.

2 Press the U or V key to select [Send Job

Status].

3 Press the OK key. A list of send job statuses

appears.

Cancelling the Transmission

1 In the above screen for checking send jobs,

press the U or V key to select the job you want to cancel.

2 Press [Cancel] (the Left Select key).

3 Press [Yes] (the Left Select key). This cancels

the transmission.

NOTE: Pressing the Stop key on the operation

panel while originals are being scanned cancels the transmission.

Send Job Status:a b

*********************

0011 p Broadcast 0017

0324256345

[ Cancel ] [ Menu ]

Send Job Status:

0010

0667643333

0011 p Broadcast

*********************

[ Cancel ] [ Menu ]

Page 38

FAX Operation (Basic)

OPERATION GUIDE 3-9

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes.

NOTE: When you are receiving DRD service from a telephone company, change the reception method to

[Auto (DRD)]. For details, refer to DRD Reception on page 6-13.

Reception Method

This machine allows the following five reception methods.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to page 6-2.)

•Auto (TAD) (Refer to page 6-4.)

• Auto (DRD) (Refer to page 6-13.)

• Manual (Refer to page 4-10.)

Checking and Changing the Reception Method

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [RX Settings].

7 Press the OK key.

8 Press the U or V key to select [Auto(Normal)].

9 Press the OK key.

Page 39

FAX Operation (Basic)

3-10 OPERATION GUIDE

Reception Starts

1 When a fax has been sent to you, the machine

rings the registered number of times, and then starts receiving the fax.

After reception has started, the Receive indicator blinks.

NOTE: You can change the number of times the

ringing tone rings. (Refer to Rings on page 6-6.) To cancel the reception, refer to Cancelling

Transmission (Disconnection of Communication) on page 3-13.

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

NOTE: For the Status screen, refer to the machine’s

Operation Guide.

Reception Print

2 Received originals are output on the top tray with

the print side facing downward. Up to 150 sheets of plain paper (80 g/m²) can be held on the top tray. However, the number of sheets varies with the condition of the paper to be used.

IMPORTANT:

• The number of sheets that can be held varies with

the output tray. Refer to the machine’s Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the top tray.

• Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

Page 40

FAX Operation (Basic)

OPERATION GUIDE 3-11

Cancelling Communication

The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned)

During memory transmission, to cancel scanning of originals, press the Stop key on the operation panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure.

NOTE: If user management is set to On, the administrator or the user who performs the memory transmission

can be canceled the job.

You can cancel transmission by disconnecting the telephone line. For details, refer to Cancelling Transmission (Disconnection of Communication) on page 3-13.

1 Press the Status/Job Cancel key.

2 Press the U or V key to select [Send Job Status].

3 Press the OK key.

4 Press the U or V key to select the job you want to

cancel.

5 Press [Cancel] (the Left Select key).

6 Press [Yes] (the Left Select key). Communication

is canceled.

Send Job Status:a b 0010

0667643333

0011 p Broadcast

*********************

[ Cancel ] [ Menu ]

Page 41

FAX Operation (Basic)

3-12 OPERATION GUIDE

NOTE: Canceling is also possible by pressing [Menu]

(the Right Select key), then selecting [Cancel Job] and pressing the OK key.

Page 42

FAX Operation (Basic)

OPERATION GUIDE 3-13

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

1 Press the Status/Job Cancel key.

2 Press the U or V key to select [Scheduled Job].

3 Press the OK key.

4 Press the U or V key to select the job you want to

cancel. Or, select the job you want to send immediately.

5 Press [Menu] (the Right Select key).

6 Press the U or V key to select [Cancel Job]. Or,

select [Start Now] to send the job immediately.

7 Press the OK key.

8 Press [Yes] (the Left Select key). Communication

is canceled. Or, communication starts if sending the job immediately.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel. The originals that have been scanned are ejected, and the screen returns to the default screen for sending. When originals remain in the document processor, take them out.

Cancelling Transmission (Disconnection of Communication)

When you cancel sending or receiving by disconnecting the telephone line during communication, use the following procedure.

1 Press the Status/Job Cancel key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

Scheduled Job:

0011

Broadcast

0017

0324256345

*********************

[ Cancel ] [ Menu ]

Page 43

FAX Operation (Basic)

3-14 OPERATION GUIDE

4 Press [Line Off] (the Left Select key).

5 Press [Yes] (the Left Select key). This disconnects

the line in communication.

Cancelling Polling or Sub Address Bulletin Board Transmissions

To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-38.

FAX: b

Communicating...

[Line Off][ Log ]

Page 44

FAX Operation (Basic)

OPERATION GUIDE 3-15

Using the Address Book

You can select the FAX destination from the Address Book.

Registering a New Destination

You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit.

Contact Registration (fax)

Up to 100 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Edit Destination].

3 Press the OK key.

4 Press the U or V key to select [Addressbook].

5 Press the OK key. 6 Press [Menu] (the Right Select key).

7 Press the U or V key to select [Add Address].

8 Press the OK key.

9 Press the U or V key to select [Contact].

10 Press the OK key. 11 Press the Y or Z key to select [Address Number].

12 Press [Edit] (the Right Select key).

Addressbook:

*********************

Fiala

Maury

[ Menu ]

Detail:

b Address Number: 7/ 7 053

[ Edit ]

Page 45

FAX Operation (Basic)

3-16 OPERATION GUIDE

13 Use the numeric keys to enter any address number

between 001 and 120.

NOTE: An address number is an identification number

for each destination. You can select any available number out of 120 numbers - 100 for individuals and 20 for groups.

14 Press the OK key. 15 Press the Y or Z key to select [Contact Name].

16 Press [Edit] (the Right Select key). 17 Use the numeric keys to enter the destination name

to be displayed in the Address Book. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

18 Press the OK key. 19 Press the Y or Z key to select [FAX Number].

20 Press [Edit] (the Right Select key). 21 Use the numeric keys to enter the destination FAX

number. Up to 32 digits can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

Address Recall/Pause

Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this

Address Number:

(001 - 120)

*****053*

Detail:

b Contact Name 1/ 7 Sally

[ Edit ]

Contact Name:

b Sally

ABC

[ Text ]

Detail:

FAX Number: 3/ 7

0667640000

[ Edit ]

FAX No. Entry:

b 0667640000

[ Detail ]

Page 46

FAX Operation (Basic)

OPERATION GUIDE 3-17

method to insert a pause before resuming dialing after you dial a specific number.

22 Press [Detail] (the Right Select key) and then use

the Y or Z key to select [Sub Address]. If you do not use Sub Address, proceed to step 28.

23 Press [Edit] (the Right Select key). 24 Use the numeric keys to enter the sub address. Up

to 20 digits can be entered.

NOTE: A sub address can be entered using numerals

from 0 to 9, spaces, and characters "#" and "*".

25 Press the OK key.

26 Use the numeric keys to enter the sub address

password. Up to 20 digits can be entered.

NOTE: A sub address password can be entered using

numerals from 0 to 9, spaces, and characters "#" and "*".

27 Press the OK key. 28 Use the Y or Z key to select [Encrypted TX]. If you

do not use Encrypted TX, proceed to step 38.

29 Press [Change] (the Right Select key).

30 Press the U or V key to select [On].

31 Press the OK key.

32 Press the U or V key to select the desired

encryption key number.

33 Press the OK key.

FAX Detail:

b Sub Address: 1/ 4 1234567890123

OOOOOOOOOO

[ Edit ]

Sub Address:

b 1234567890123

V S

FAX Detail:

b Encrypted TX: 2/ 4 Key 02 0000

[ Change ]

Page 47

FAX Operation (Basic)

3-18 OPERATION GUIDE

NOTE: Register the encryption key in advance. For

details, refer to Registering an Encryption Key on page 6-26.

34 Press the U or V key to select [On] or [Off].

35 Press the OK key. Proceed to the next step or step

38 when [On] or [Off] is selected in step 34, respectively.

36 Use the numeric keys to enter the encryption box

number (4 digits).

37 Press the OK key. 38 Use the Y or Z key to select [TX Start Speed] or

[ECM] and change settings as necessary, and then press the OK key.

39 Use the Y or Z key to check if each item was

entered correctly.

40 Press the OK key.

41 Press the OK key again.

42 Use the Y or Z key to check if the destination was

set correctly.

43 Press the OK key. The destination is added to the

Address Book.

Group Registration

You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 20 groups can be registered.

FAX Detail:

b TX Start Speed: 3/ 4 33600bps

[ Change ]

Key Description

TX Start Speed To change the transmission start speed, press

this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

Page 48

FAX Operation (Basic)

OPERATION GUIDE 3-19

NOTE: Group registration requires destinations that have been registered as contact registration. Perform the

necessary contact registration in advance.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Edit Destination].

3 Press the OK key.

4 Press the U or V key to select [Addressbook].

5 Press the OK key. 6 Press [Menu] (the Right Select key).

7 Press the U or V key to select [Add Address].

8 Press the OK key.

9 Press the U or V key to select [Group].

10 Press the OK key. 11 Press the Y or Z key to select [Address Number].

12 Press [Edit] (the Right Select key).

13 Use the numeric keys to enter any address number

between 001 and 120.

NOTE: An address number is an identification number

for each destination. You can select any available number out of 120 numbers - 100 for individuals and 20 for groups.

14 Press the OK key.

Addressbook:

*********************

Fiala

Maury

[ Menu ]

Detail:

b Address Number: 4/ 4 019

[ Edit ]

Address Number:

(001 - 120)

*****053*

Page 49

FAX Operation (Basic)

3-20 OPERATION GUIDE

15 Press the Y or Z key to select [Group Name].

16 Press [Edit] (the Right Select key). 17 Use the numeric keys to enter the group name to

be displayed in the Address Book. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

18 Press the OK key. 19 Press the Y or Z key to select [Group Member].

20 Press [Edit] (the Right Select key). 21 Press [Menu] (the Right Select key).

22 Press the U or V key to select [Add Member].

23 Press the OK key.

24 Press the U or V key to select the destination

(individual) you want to register to the group.

NOTE: You can search for a destination by destination

name.

25 Press [Menu] (the Right Select key).

26 Press the U or V key to select [Select].

27 Press the OK key.

Detail:

b Group Name: 1/ 4

[ Edit ]

Group Name:

b GUI Section

ABC

[ Text ]

Detail:

b Group Member: 3/ 4 30

[ Edit ]

Group Member:

Sally

Morgan

[ Menu ]

Page 50

FAX Operation (Basic)

OPERATION GUIDE 3-21

28 To add more destinations, repeat steps 21 to 27.

29 Press the OK key.

30 Use the Y or Z key to check if the group was set

correctly.

31 Press the OK key. The group is added to the

Address Book.

Page 51

FAX Operation (Basic)

3-22 OPERATION GUIDE

Selecting a Destination from the Address Book

Select a destination registered in the Address Book.

1 In the basic screen for sending, press the Address

Book key.

2 Press the U or V key to select [Address Book].

3 Press the OK key. 4 Press the U or V key to select the desired

destination.

5 Press the OK key. The selected destination is

registered in the destination list.

Searching for a Destination

You can search for a destination registered in the Address Book.

1 In the basic screen for sending, press the Address

Book key.

2 Press the U or V key to select [Address Book].

3 Press the OK key.

4 Press [Menu] (the Right Select key). 5 Press the U or V key to select [Search(Name)].

6 Press the OK key.

Ready to send.

2007/01/01 12:30

AAAAAAAAAA BBBBBBBBBB [CCCCCCCC] [DDDDDDDD]

Select Addr Book:a b

*********************

Ext Address Book

[ Exit ]

Addressbook:

*********************

Fiala

Maury

[ Menu ]

Menu:

Select

Detail

*********************

Page 52

FAX Operation (Basic)

OPERATION GUIDE 3-23

7 Use the numeric keys to enter the destination name

for which you want to search.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

8 Press the OK key. The search result appears.

Changing/Deleting Registration Contents

You can change or delete the contents of destinations (contact) or groups.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Edit Destination].

3 Press the OK key.

4 Press the U or V key to select [Address Book].

5 Press the OK key. 6 Press the U or V key to select the destination or

group to edit.

7 Press [Menu] (the Right Select key).

8 When editing the destination of a contact

registration

1 Press the U or V key to select [Detail/Edit]. 2 Press the OK key. 3 Change the contents of the destination. For

details, refer to steps 11 to 43 in Contact Registration (fax).

When editing a group

1 Press the U or V key to select [Detail/Edit]. 2 Press the OK key. 3 Change the contents of the group. For details,

refer to steps 11 to 18 in Group Registration. When adding more destinations to the group, refer to steps 19 to 31 in Group Registration.

Search(Name):

b ma

ABC

[ Text ]

Address Book:

*********************

Fiala

Maury

[ Menu ]

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FAX Operation (Basic)

3-24 OPERATION GUIDE

When deleting the destination of a contact registration or group

1 Press the U or V key to select [Delete]. 2 Press the OK key. 3 Press [Yes] (the Left Select key). This deletes

the selected destination or group.

9 Press the OK key.

10 Press [Yes] (the Left Select key). The change or

deletion of the registration contents is reflected on the Address Book.

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of names or address numbers of the destinations.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Edit Destination].

3 Press the OK key.

4 Press the U or V key to select [Print List].

5 Press the OK key.

6 Press the U or V key to select [Addr. List(Name)]

or [Addr. List(No.)].

7 Press the OK key.

8 Press [Yes] (the Left Select key). The list is printed.

Address List (Name)

Address List (No.)

Page 54

FAX Operation (Basic)

OPERATION GUIDE 3-25

Using One-touch Keys

With One-touch keys on the operation panel, you can invoke the Address Book.

Registering a New One-touch Key

You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 22 destinations can be registered.

1 Press the One-touch key that you want to register

and hold it (2 seconds).

2 Press the U or V key to select the number to which

you want to register the destination. Numbers 12 to 22 are the One-touch key numbers when the Shift Lock key is pressed.

3 Press the OK key.

4 Press the U or V key to select the destination

(individual or group) you want to register to the

One-touch key from the Address Book.

5 Press the OK key. The destination is added to the

One-touch key.

Selecting a Destination by One-touch Key

In the destination entry screen, press the One-touch key where the destination is registered.

When recalling from One-touch keys 12 to 22, press the Shift Lock key to turn on the lamp next to the keys, and then press the One-touch key where the destination is registered.

Select Key No.:

*********************

No. 12

[ Exit ]

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FAX Operation (Basic)

3-26 OPERATION GUIDE

Changing/Deleting Registration Contents

You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key.

NOTE: When changing the destination information in the Address Book, the information registered to the

One-touch key is updated.

1 Press the One-touch key that you want to change

and hold it (2 seconds).

2 Press the U or V key to select the number you

want to edit.

Numbers 12 to 22 are the One-touch key numbers when the Shift Lock key is pressed.

3 Press the OK key.

4 When changing the destination to another

destination

1 Press the U or V key to select [Edit]. 2 Press the OK key. 3 Press the U or V key to select the new

destination (individual or group).

4 Press the OK key. 5 Press [Yes] (the Left Select key). The

destination is registered to the One-touch key.

When deleting registration contents

1 Press the U or V key to select [Delete]. 2 Press the OK key. 3 Press [Yes] (the Left Select key). This deletes

the content registered to the One-touch key.

5 Press [Exit] (the Right Select key).

Select Key No.:

*********************

No. 12

[ Exit ]

Page 56

FAX Operation (Basic)

OPERATION GUIDE 3-27

Dialing the Same Receiving System (Redial)

Redial is a function allowing you to dial the last entered number once again.

Automatic Redial

This function automatically redials a receiving system that does not respond when you try to send fax.

No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.

NOTE: When using direct transmission, the machine does not automatically redial.

You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on page 6-8.

You cannot send delayed transmission immediately while the machine is waiting for redial.

Manual Redial (Recall)

Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press the Address Recall/Pause key, and you can call the receiving system you dialed on the destination list.

1 Press the Address Recall/Pause key. The

receiving system you dialed is displayed on the destination list.

NOTE: When the last transmission included multi-

address transmissions and computers and e-mail destinations, they are also displayed. If necessary, add or delete the receiving system.

2 Press the Start key. The transmission will start.

NOTE: Recall information is canceled in the following

conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

Ready to send.

Dest.: 1

:0987654321 YYYYYYYY YYYYYYYY [XXXXXXXX] [XXXXXXXX]

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FAX Operation (Basic)

3-28 OPERATION GUIDE

Page 58

OPERATION GUIDE 4-1

4 FAX Operation (Advanced)

This chapter explains the method to effectively use FAX.

Page 59

FAX Operation (Advanced)

4-2 OPERATION GUIDE

Delayed Transmission

When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

IMPORTANT: If the current time is incorrect, the communication cannot be performed correctly at the specified time. If the indicated current time is incorrect, adjust the time correctly. In this case, adjust the time. For details, refer to Date and Time Entry on page 2-6.

NOTE: You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

Together with standby transmission and interrupt send, you can set up to 30 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-13.)

You can change destinations of a delayed transmission any time before the specified transmission time. (Refer to Checking Scheduled Job on page 4-3.)

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

NOTE: You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

1 Press the FAX key.

2 Place the originals.

3 Press the Function Menu key.

4 Press the U or V key to select [FAX Delayed TX].

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FAX Operation (Advanced)

OPERATION GUIDE 4-3

5 Press the OK key.

6 Press the U or V key to select [On].

7 Press the OK key. 8 Press the Y or Z key to move the cursor position,

and enter hours and minutes.

9 Press the OK key.

10 Set the destination, and press the Start key.

Originals are scanned, and transmission begins at the preset time.

Checking Scheduled Job

You can check the details of a scheduled job.

NOTE: For cancelling memory transmission or sending a scheduled job immediately, refer to Cancelling

Memory Transmission (during communication) on page 3-11.

1 Press the Status/Job Cancel key.

2 Press the U or V key to select [Scheduled Job].

3 Press the OK key.

4 Press the U or V key to select the job you want to

check.

5 Press [Menu] (the Right Select key).

6 Press the U or V key to select [Detail].

7 Press the OK key.

8 Press the Y or Z key to check the details of the job.

9 Press the OK key.

Start Time:

Hour Min.

***11*:

(Current Time 11:45)

Scheduled Job:

*********************

0017 b 0324256345 0018

0756545865

[ Cancel ] [ Menu ]

Page 61

FAX Operation (Advanced)

4-4 OPERATION GUIDE

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

NOTE: You can send originals to up to 100 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

1 Press the FAX key.

2 Place the originals.

3 Select the destination.

Enter the fax number

1 Use the numeric keys to enter the fax number. 2 Press the OK key. You can enter the next fax

number.

Select the destination from the Address Book

1 Press the Address Book key. 2 Press the U or V key to select the desired

destination.

3 Press the OK key. You can select the

destination by pressing the Address Book key.

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary destinations are registered.

NOTE: For details of the Address Book, refer to Using

the Address Book on page 3-15. For details of One- touch keys, refer to Using One-touch Keys on page 3-

25.

You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

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FAX Operation (Advanced)

OPERATION GUIDE 4-5

4 After selecting all the destinations, press the Start

key. Transmission begins.

NOTE: In addition to a fax, you can include e-mail

transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

Page 63

FAX Operation (Advanced)

4-6 OPERATION GUIDE

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

NOTE: Together with delayed transmission, up to 30 transmissions can be scheduled.

You can use other functions such as broadcast transmission.

1 Press the FAX key.

2 Place the originals.

3 Select the destination, and set transmitting

functions if you want to use any.

4 Press the Start key. Scanning of the originals

starts, and the next transmission is scheduled.

5 When the communication is completed, the

scheduled transmission will begin.

Page 64

FAX Operation (Advanced)

OPERATION GUIDE 4-7

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

NOTE: When the number of standby transmissions and delayed transmissions has already reached 30, you

cannot use interrupt send.

Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.

1 Press the FAX key.

2 Load the originals to be sent using Interrupt Send.

3 Press the Function Menu key.

4 Press the U or V key to select [FAX Direct TX].

5 Press the OK key.

6 Press the U or V key to select [On].

7 Press the OK key.

8 Set the destination, and press the Start key. The

originals are left in queue, and the transmission will start when transmission becomes possible.

NOTE: For operation of direct transmission, refer to

Selection of Transmission Method on page 3-2.

To cancel transmission while waiting for interrupt send, press the Stop key on the operation panel. For details, refer to Cancelling Communication on page 3-11.

9 When the interrupt send is completed, the canceled

communication and standby transmission will automatically resume.

Page 65

FAX Operation (Advanced)

4-8 OPERATION GUIDE

Chain Dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission.

NOTE: You can use the chain number at the head of the fax number of the receiving system.

As an example, when using ‘212’ as the chain number

1 Press the FAX key.

2 Place the originals.

3 Enter ’212’ using the numeric keys. 4 Press [Chain] (the Left Select key).

5 Enter the fax number to connect to the chain

number.

Use the numeric keys to enter a fax number

1 ’212’ is already entered, and then enter the fax

number.

2 After entering all the destinations, press the

OK key.

Select fax number from the Address Book

1 Press the Address Book key. 2 Press the U or V key to select [Address

Book].

3 Press the OK key. 4 Press the U or V key to select the desired

destination.

5 Press the OK key. ’212’ is automatically added

to the destination.

Select fax number from One-touch key

Select the destination from One-touch keys. The chain number ‘212’ is automatically added to the destinations.

6 Press the Start key. Transmission begins.

Fax No. Entry:

212

[ Chain ] [ Detail ]

Page 66

FAX Operation (Advanced)

OPERATION GUIDE 4-9

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Using after Confirming the Connection to the Receiving System

You can send originals after confirming that the telephone line has connected to the receiving system.

1 Press the FAX key.

2 Set the originals.

3 Press the On Hook key.

4 Use the numeric keys to enter the number of the

receiving system.

NOTE: To cancel the operation, press [Cancel] (the

Left Select key).

5 When you hear the fax tone, the telephone line has

connected to the receiving system. Press the Start key. Transmission begins.

Using a Telephone to Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.

1 Set the originals.

2 Lift the handset, and dial the number of the

receiving system.

3 Check if the telephone line has connected to the

fax of the receiving system.

When you hear the fax tone

The receiving system is on fax.

1 Press the FAX key. 2 Press the On Hook key.

3 Press the Start key. Transmission begins.

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above.

4 When sending starts (when the Send/Receive

indicator on the operation panel starts blinking), return the handset to its original position.

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FAX Operation (Advanced)

4-10 OPERATION GUIDE

Manual Reception

This method allows you to receive faxes by operating this machine after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual

Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-9.

Receiving after Confirming Connection to the Sending System

You can receive originals after confirming by sound that the telephone line has connected to the sending system.

1 When there is an incoming call, the machine makes

a ringing tone.

2 Press the FAX key.

3 Press the On Hook key.

4 Press [ManualRX] (the Left Select key).

5 After the sending side has started transmission, the

machine starts receiving the originals.

Using the Telephone to Receive

Use this method when you want to receive originals after talking to the person at the sending system.

1 When there is an incoming call, the telephone

connected to the machine makes a ringing tone.

2 Lift the handset of the telephone.

3 Check if the telephone line has connected to the

fax of the sending system.

When you hear the fax tone

The sending system is on fax.

1 Press the Status/Job Cancel key.

2 Press [Device/

Communication

], and then

[Manual RX]. Reception will start.

NOTE: When using a telephone set that can send

tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 4-12.)

Page 68

FAX Operation (Advanced)

OPERATION GUIDE 4-11

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above.

After the sending system has started transmission, the machine starts receiving originals.

4 When reception starts (when the Send/Receive

indicator on the operation panel starts blinking), return the handset to its original position.

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FAX Operation (Advanced)

4-12 OPERATION GUIDE

Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.

To start fax reception by operation from the connected telephone set, use the following operation.

NOTE: In order to use remote switch, it is necessary to connect the tone signal-sending telephone set

(commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.

How to Register Remote Switch Dial

Remote switch dial is set to 55 at the factory, but you can change the dial number.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Remote SW Dial].

7 Press the OK key.

8 Use the numeric keys to enter the number to be

newly registered (00 to 99).

9 Press the OK key.

Page 70

FAX Operation (Advanced)

OPERATION GUIDE 4-13

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following operation.

1 The connected telephone set makes a ringing tone.

2 Lift the handset of the telephone.

3 When you hear the fax tone from the handset, enter

the two-digit remote switch dial number using the dial button on the telephone set.

NOTE: The remote switch dial is set to 55 at the

factory.

4 The telephone line switches to the machine, and

reception starts.

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FAX Operation (Advanced)

4-14 OPERATION GUIDE

Printing/Forwarding Received Documents (Memory Forwarding)

When you have received a fax, you can forward the received image to other fax machines, computers, and Sub Address Boxes, or print the image.

Type of Forwarding Destination and Forwarding Requirements

Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

Type of Forwarding Destination

You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or FTP) transmission.

Page 72

FAX Operation (Advanced)

OPERATION GUIDE 4-15

Setting Forwarding

Use the procedure below to set forwarding.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [Forwarding].

9 Press the OK key.

10 Press the U or V key to select [On] or [Off].

11 Press the OK key.

Registering Forwarding Destination

Use the procedure below to register a forwarding destination.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [Forward Dest.].

9 Press the OK key.

10 Press the U or V key to select [Register].

11 Press the OK key.

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FAX Operation (Advanced)

4-16 OPERATION GUIDE

12 Selecting Forwarding Destination from

Address Book

1 Press the U or V key to select [Address

Book].

2 Press the OK key. 3 Press the U or V key to select [Address

Book] or [Ext Address Book].

4 Press the OK key. 5 Press the U or V key to select the destination

(individual) you want to register as a forwarding destination.

Entering Forwarding Destination Directly

1 Press the U or V key to select [Address

Entry].

2 Press the OK key. 3 Press the U or V key to select [FAX], [E-mail],

[Folder(SMB)] or [Folder(FTP)].

4 Press the OK key. 5 Use the numeric keys to enter the address to

be registered as a forwarding destination. Up to 128 digits can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

If you select [Folder(SMB)] or [Folder(FTP)], enter the host name, path, login user name, login password and encryption method of the forwarding destination.

13 Press the OK key.

Page 74

FAX Operation (Advanced)

OPERATION GUIDE 4-17

Changing and Deleting Registration Contents

Use the procedure below to change or delete registration contents.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [Forward Dest.].

9 Press the OK key.

10 Press the U or V key to select [Confirmation].

11 Press the OK key.

12 Press the OK key again.

13 Changing Forwarding Destination

1 Press the U or V key to select [Edit]. 2 Press the OK key. 3 Change the forwarding destination. 4 Press the OK key. The forwarding destination

is changed.

Deleting Forwarding Destination

1 Press the U or V key to select [Delete]. 2 Press the OK key. 3 Press [Yes] (the Left Select key). The

forwarding destination is deleted.

14 Press [Exit] (the Right Select key).

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FAX Operation (Advanced)

4-18 OPERATION GUIDE

Forwarding Time Setting

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [Forward Time].

9 Press the OK key.

10 Press the U or V key to select [All day] or [Preset

Time].

11 Press the OK key. Proceed to the next step if you

selected [Preset Time] in step 10.

12 Press the Y or Z key to move the cursor position,

and enter the hours and minutes of the start time.

13 Press the OK key.

14 Press the Y or Z key to move the cursor position,

and enter the hours and minutes of the end time.

15 Press the OK key.

NOTE: Enter the time on the 24 hours system.

File Format Setting (for Each Requirement)

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

Forward Time:

*********************

Preset Time

Page 76

FAX Operation (Advanced)

OPERATION GUIDE 4-19

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [File Format].

9 Press the OK key.

10 Press the U or V key to select [PDF], [TIFF] or

[XPS].

11 Press the OK key.

E-mail Subject Add. Info Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [Subject Add.Info].

9 Press the OK key.

10 Press the U or V key to select [Off], [Sender

Name] or [Sender FAX/Add.].

11 Press the OK key.

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

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FAX Operation (Advanced)

4-20 OPERATION GUIDE

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [FTP Encrypted

TX].

9 Press the OK key.

10 Press the U or V key to select [On] or [Off].

11 Press the OK key.

Print Setting

You can set whether the machine should print received originals when forwarding them.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

8 Press the U or V key to select [Print].

9 Press the OK key.

10 Press the U or V key to select [On] or [Off].

11 Press the OK key.

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Reception].

5 Press the OK key.

6 Press the U or V key to select [Forward Settings].

7 Press the OK key.

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FAX Operation (Advanced)

OPERATION GUIDE 4-21

8 Press the U or V key to select [File Name Entry].

9 Press the OK key.

10 Use the numeric keys to enter the document name.

Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

11 Press the OK key.

12 When Not Appending Information to Document

Name

1 Press the U or V key to select [None]. 2 Press the OK key. 3 Press the U or V key to select [On] or [Off] for

appending of sender information.

When Appending Information to Document Name

1 Press the U or V key to select [Date], [Job

No.], [Job No. + Date] or [Date + Job No.].

2 Press the OK key. 3 Press the U or V key to select [None],

[Add.Info.+Sender] or [Sender+Add.Info.] for appending of sender information.

13 Press the OK key.

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FAX Operation (Advanced)

4-22 OPERATION GUIDE

Settings for Forwarding from Embedded Web Server (RX/Forward Requirements)

You can use Embedded Web Server on a computer connected to the network to specify the forwarding settings

on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

Accessing Embedded Web Server

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s

IP address as the URL, e.g. http://192.168.48.21/. The web page displays basic information about the

machine and Embedded Web Server as well as the

current status of the machine.

3 Select a category from the navigation bar on the left

to view and set values for that particular category.

4 If administrator privileges have been enabled on

Embedded Web Server, remember to enter the

correct user name and password when trying to access the relevant screens.

For details, refer to the

Embedded Web

Server Operation Guide.

Page 80

FAX Operation (Advanced)

OPERATION GUIDE 4-23

Sub Address Communication

Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes and forwarding originals to other fax machines.

NOTE: In order to conduct sub address communication, the other party’s system also needs to be equipped

with sub address communication functions of the same type.

Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.

Sub Address

With the machine, sub address and sub address passwords are called sub address.

Sub Address

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding.

Sub Address Password

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used.

Sub Address Transmission

To use sub address transmission, follow the steps below.

NOTE: To use sub address transmission, check that a sub address and password have been set in the

receiving system in advance.

For the setting method when the machine receives originals, refer to Printing/Forwarding Received Documents (Memory Forwarding) on page 4-14.

1 Press the FAX key.

2 Place the originals.

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FAX Operation (Advanced)

4-24 OPERATION GUIDE

NOTE: When a sub address has been registered to

the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a Onetouch key, you can also use the One-touch key. In this case, go to step 9.

3 Use the numeric keys to enter the fax number of the

other party.

4 Press [Detail] (the Right select key).

5 Press the Y or Z key to select [Sub Address], and

press [Edit] (the Right Select key).

6 Enter the sub address using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

7 Press the OK key and enter the sub address

password using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.

8 Press the OK key.

9 Press the OK key again.

Press the Start key. Transmission begins.

Fax No. Entry:

0123456789

[ Chain ] [ Detail ]

FAX Detail:

b Sub Address: 1/4 1234567890123

OOOOOOOOOO

[ Edit ]

Sub Address:

b 1234567890123

Page 82

FAX Operation (Advanced)

OPERATION GUIDE 4-25

Sub Address Box Function

Sub Address Box

A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal Sub Address Box.

Registering a Sub Address Box

Up to 20 Sub Address Boxes can be registered.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Document Box],

and press the OK key.

3 Press the U or V key to select [Sub Address Box],

and press the OK key.

4 Press the U or V key to select [Detail/Edit], and

press the OK key.

5 Press [Menu] (the Right Select key).

6 Press the U or V key to select [Add Box], and

press the OK key.

7 Use the numeric keys to enter the sub address.

8 Press the OK key, and use the numeric keys to

enter the name of Sub Address Box.

9 Press the OK key, and use the numeric keys to

enter the box numnr of Sub Address Box.

10 Press the OK key.

11 Press the U or V key to select [Exit], and press the

OK key.

Changing Sub Address Box

1 Follow steps 1 to 4 of Registering a Sub Address

Box on page 4-25.

2 Select the box to be changed, and press the OK

key.

3 Press the Y or Z key to move the item to be

changed, and press [Edit] (the Right Select key).

4 Use the numeric keys to edit the item.

Repeat the step 4 and 5 for the other items.

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FAX Operation (Advanced)

4-26 OPERATION GUIDE

Deleting Sub Address Box

1 Follow steps 1 to 4 of Registering a Sub Address

Box on page 4-25.

2 Select the box to be deleted.

3 Press [Menu] (the Right Select key).

4 Press the U or V key to select [Delete].

5 When the deletion confirmation screen appears,

press [Yes] (the Left Select key).

Printing Originals from a Sub Address Box

To print the originals that have been sent to a Sub Address Box, use the following operation.

1 Press the Document Box key.

2 Press the U or V key to select [Sub Address Box],

and press the OK key.

3 Press the U or V key to select the Sub Address

Box.

4 Press [Menu] (the Right Select key).

5 Press the U or V key to select [Open].

NOTE: You must enter a box password in the

following situations:

• If user login is disabled

• If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges

6 Press the U or V key to select the document form

the list, press [Menu] (the Right Select key).

The selected originals are check-marked.

NOTE: To cancel the selection, press the checkbox

and delete the checkmark. When pressing [Menu] (the Right Select key) and

press the U or V key to select [Select All], all the documents are selected.

From a Sub Address Box, only printing is available. Sending cannot be done.

7 Press the OK key.

8 Press the U or V key to select [Print].The print

starts.

Page 84

FAX Operation (Advanced)

OPERATION GUIDE 4-27

Deleting Originals from a Sub Address Box

Use the procedure below to delete an original that you have forwarded to a Sub Address Box.

1 Follow steps 1 to 7 in Printing Originals from a Sub

Address Box on page 4-26.

2 Press the U or V key to select [Delete], and press

the OK key.

3 When the deletion confirmation screen appears,

press [Yes] (the Left Select key). The original is deleted.

Checking Details and Renaming Files

You can use the procedure below to check the details of documents forwarded to a Sub Address Box. You can also use this procedure to rename files.

1 Follow steps 1 to 5 in Printing Originals from a Sub

Address Box on page 4-26.

2 Press the U or V key to select the document,

press [Menu] (the Left Select key).

3 Press the U or V key to select [Detail/Edit], press

the OK key.

4 Press the Y or Z key to move the item to be

changed, and press [Edit] (the Right Select key).

The details for the selected original are displayed.

5 Use the numeric keys to edit the item.

Repeat the step 4 and 5 for the other items.

Item Description

File Name File name of the original

Press [Change] to rename the file.

Number of Pages Number of pages in the original

Resolution Resolution of the original

Date and Time The date and time the original was forwarded.

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FAX Operation (Advanced)

4-28 OPERATION GUIDE

Printing a Sub Address Box List

You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.

NOTE: The list can be printed when user login has been enabled and the machine is logged in with

administrator privileges.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Document Box],

and press the OK key.

3 Press the U or V key to select [SubAddr. Box List],

and press the OK key.

4 When the printing confirmation screen appears,

press [Yes](the Left Select key). The machine prints a list of the Sub Address Boxes.

Page 86

FAX Operation (Advanced)

OPERATION GUIDE 4-29

Program Dial

You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient.

NOTE: The copy function can be also registered to the program. Up to 4 programs including copying and

sending functions can be registered.

When user login has been enabled, only the administrator can register.

Registering Programs

1 With transmission requirements to be registered

are set, press the Program key and hold it (2 seconds). The program is registered to the key. When you press a number where a program is already registered, proceed to the next step.

2 Press the U or V key to select [Overwrite].

3 Press the OK key.

4 Press [Yes] (the Left Select key). The program is

registered, overwriting the previous one.

Deleting Registration Contents

1 Press the Program key where a program you want

to delete is registered, and hold it (2 seconds).

2 Press the U or V key to select [Delete].

3 Press the OK key.

4 Press [Yes] (the Left Select key). The program is

deleted.

Using Program Dial

1 Press the Program key.

2 Place the originals.

NOTE: You can also use the program you have called

up to change transmission requirements such as changing the other party.

3 Press the Start key. Transmission begins.

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FAX Operation (Advanced)

4-30 OPERATION GUIDE

Polling Communication

Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception.

IMPORTANT: Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.

Polling Transmission

Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from the destination, the stored originals are sent automatically.

Once originals intended for polling transmission have been sent to the destination, they are automatically deleted. However, if you set Delete TX File to [Off], the originals are stored in the Polling box until you delete them. You can use polling transmission with the same originals as many times as you wish. (Refer to page 4-31.)

NOTE: You can store up to 10 originals for polling transmission.

You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite Setting on page 4-32.

Using sub addresses at the same time allows the communication modes described below.

Sub Address Bulletin Board Communication

This is a communication mode that allows a Polling box to be used like a bulletin board, giving multiple recipients free access to the stored originals. Set Delete TX File to [Off] so that the same original can be polled multiple

times. Also, by using sub addresses

†

, you can set up a sub address communication mode that provides the

same sort of bulletin-board functionality even when the recipient is using a third-party machine.

†. On this machine, the sub address and sub address password.

Polling Box

Sub Address: 3333

External FAX

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FAX Operation (Advanced)

OPERATION GUIDE 4-31

IMPORTANT:

• The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality. (For example, even if you store an original in a Polling box on this machine, you will not be able to establish successful communication if the receiving fax machine has no polling reception function.)

• The sender must also provide the recipient with the sub address and sub address password.

NOTE: For more information on sub addresses, refer to Sub Address Communication on page 4-23.

For information on how to receive files using sub address bulletin board communication, refer to Using Polling Reception with Sub Addresses on page 4-36.

Deleting Originals After Polling Transmission

Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To allow polling transmission of the same original to multiple destinations, set this option to [Off].

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Document Box].

3 Press the OK key.

4 Press the U or V key to select [Polling Box].

5 Press the OK key.

6 Press the U or V key to select [Delete TX File].

7 Press the OK key.

8 Press the U or V key to select [On] or [Off].

9 Press the OK key.

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FAX Operation (Advanced)

4-32 OPERATION GUIDE

Overwrite Setting

Use the procedure below to overwrite the existing document if the same name is added to the new file. To allow overwriting, set this option to [Allowed].

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Document Box].

3 Press the OK key.

4 Press the U or V key to select [Polling Box].

5 Press the OK key.

6 Press the U or V key to select [OverwriteSetting].

7 Press the OK key.

8 Press the U or V key to select [Allowed] or [Not

Allowed].

9 Press the OK key.

Using Polling Transmission

1 Press the Document Box key.

2 Place the originals.

3 Press the U or V key to select [Polling Box].

4 Press the OK key.

5 Press the U or V key to select [Store File].

6 Press the OK key.

7 Press the Function Menu key.

8 Change the required functions for the original to be

stored. For information on using the functions, refer to the machine’s Operation Guide.

Function Description

Original Size Select the size of originals to be scanned. Be sure to select

the original’s size when using custom size originals.

Original Image Select image quality.

Scan Resolution Chooses the level of detail used for scanning originals.

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FAX Operation (Advanced)

OPERATION GUIDE 4-33

9 Press the FAX key.

10 Use the numeric keys to enter the fax number.

11 If you use a sub address, press [Detail] (the Right

Select key).

12 Press the Y or Z key to select [Sub Address].

13 Press [Edit] (the Right Select key).

14 Use the numeric keys to enter the sub address.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ' (space)', '#' and '*' characters to enter a sub address.

15 Press the OK key.

16 Use the numeric keys to enter the sub address

password.

NOTE: If a password has been entered, you can only

send faxes if you enter a matching password.

You can use up to 20 digits including the numbers from 0 to 9, ' (space)', '#' and '*' characters to enter a sub address password. When the machine receives originals, a sub address password is not used.

Orig. Orientation To ensure that the originals are stored in the correct

orientation, this indicates which end of the original is the top. To use the following functions, select the orientation of the originals.

• 1-sided / 2-sided Selection

• Border Erase

Continuous Scan Allows you to divide originals that cannot be placed in the

document processor at one time into multiple scans and then store the result as a single file. With this function, originals continue to be scanned until you press [END Scan] (the Right Select key).

File Name Entry Allows you to rename the files created from scanned

originals. You can also use this function to add the job number and/or date.

Job Finish Notice Sends a notice by an e-mail when a transmission is

complete.

Density Adjusts the density used for scanning originals.

Duplex Select the type and binding of originals.

Function Description

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FAX Operation (Advanced)

4-34 OPERATION GUIDE

17 Press the OK key.

18 Press the OK key.

19 Press the Start key. The originals are scanned and

stored in the Polling box.

Page 92

FAX Operation (Advanced)

OPERATION GUIDE 4-35

Polling Reception

This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact.

NOTE: By setting a group as the destination, you can receive originals from up to 100 contacts in a single

operation. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.

To use polling reception, you must first ensure that the sending machine is set up for polling transmission. (Refer to Polling Transmission on page 4-30.)

Using Polling Reception

NOTE: When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses

below.

1 Press the FAX key.

2 Press the Function Menu key.

3 Press the U or V key to select [FAX RX Polling].

4 Press the OK key.

5 Press the U or V key to select [On].

6 Press the OK key.

7 Select the destination.

NOTE: Only fax numbers can be selected as

destinations.

You can select destinations using a combination of numeric keys input and Address Book or One-touch keys selection.

8 Press the Start key. The operations for reception

begin.

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FAX Operation (Advanced)

4-36 OPERATION GUIDE

Using Polling Reception with Sub Addresses

For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.

IMPORTANT: Check the sub address set by the sender beforehand.

1 Press the FAX key.

2 Select the destination. Here, refer to Sub Address

Transmission on page 4-23 when entering the sub address.

NOTE: Only fax numbers can be selected as

destinations.

You can select destinations using a combination of numeric keys input, One-touch keys selection and selection from the Address Book containing registered sub addresses.

3 Press the Start key. The operations for reception

begin.

Page 94

FAX Operation (Advanced)

OPERATION GUIDE 4-37

Printing from a Polling Box

Use this procedure to print an original stored in a Polling box.

1 Press the Document Box key.

2 Press the U or V key to select [Polling Box].

3 Press the OK key. 4 Press the U or V key to select the desired original.

5 Press [Select] (the Right Select key). The selected

original is indicated by a checkmark. To cancel the selection, press [Select] (the Right Select key) again.

6 Selecting Two or More Originals

Repeat steps 4 to 5.

Selecting/Cancelling All Originals

1 Press [Menu] (the Left Select key). 2 Press the U or V key to select [Select All] or

[Clear All].

3 Press the OK key.

7 Press the OK key.

8 Press the U or V key to select [Print].

9 Press the OK key.

10 Press the Start key. Printing starts.

Polling Box:

Store File

*********************

Common

[ Menu ] [ Select ]

Page 95

FAX Operation (Advanced)

4-38 OPERATION GUIDE

Deleting Originals in a Polling Box

Use this procedure to delete an original stored in a Polling box.

NOTE: If Delete TX File is set to [On], originals are automatically deleted following polling transmission. (Refer

to page 4-31.)

1 Follow steps 1 to 4 in Printing from a Polling Box on

page 4-37.

2 Press the U or V key to select [Delete].

3 Press the OK key.

4 Press [Yes] (the Left Select key). The original is

deleted.

Page 96

FAX Operation (Advanced)

OPERATION GUIDE 4-39

Checking Details and Renaming Files

Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files.

1 Follow steps 1 to 4 in Printing from a Polling Box on

page 4-37.

2 Press [Menu] (the Left Select key).

3 Press the U or V key to select [Detail/Edit].

4 Use the Y or Z key to check the details of the

selected original.

5 When you have finished checking the details, press

the OK key.

Item Description

File Name File name of the original

Press [Edit] (the Right Select key) to rename the file.

Page Number of pages in the original

Resolution Resolution used during scanning

Date and Time The date/time when the original was stored.

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FAX Operation (Advanced)

4-40 OPERATION GUIDE

Account Management

Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 21 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine’s Operation Guide.

Description of User Accounting

NOTE: For details, refer to the machine’s Operation Guide.

Description of Job Accounting

NOTE: For details, refer to the machine’s Operation Guide.

Item Description

Registration of User

Enable/Disable User accounting

Enable User accounting.

Item Description

Registration of Account

Enable/Disable job accounting

Enable job accounting.

FAX send restriction

Restricts the number of fax sheets that can be sent. You can prohibit the use of this sending function or cancel the sending restriction.

Counting of the number of used sheets

You can reset the counting, referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account.

Print of Accounting Report

You can print the printed and sent page numbers that have been counted by all the accounts.

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FAX Operation (Advanced)

OPERATION GUIDE 4-41

Communication modes subject to job accounting

• Normal transmission

• Delayed transmission

• Broadcast transmission

• Sub address transmission

• Encrypted transmission

• Manual send when dialed from this machine to the receiving system

• Polling reception

• Network FAX transmission

• Transmission from the document box

Restriction of use function

When you have enabled job accounting, you need to enter an Account ID when performing the following operations.

• Normal transmission

• Delayed transmission

• Broadcast transmission

• Sub address transmission

• Output from Sub Address Box

• Encrypted transmission

• Manual send when dialed from this machine to the receiving system

• Polling transmission

• Network FAX transmission

• Transmission from the document box

IMPORTANT: You can use ‘Make a call’, ‘Checking FAX Job History’ and ‘Communication Control Report Output’ functions without entering an Account ID or Administrator No.

When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission.

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.

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FAX Operation (Advanced)

4-42 OPERATION GUIDE

Logging in when User Accounting has been Enabled

When user accounting has been enabled, you need to enter a User ID and Password to use the machine.

1 If the screen below appears during the operations,

perform the following login operations.

NOTE: If [Netwk Authentic.] is selected as the user

authentication method, press [Menu] (the Left Select key) to select the authentication destination.

2 Press the U or V key to select [Login User Name].

3 Press the OK key.

4 Use the numeric keys to enter the login user name.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

5 Press the OK key.

6 Press the U or V key to select [Login Password].

7 Press the OK key.

8 Use the numeric keys to enter the login password.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

9 Press the OK key.

10 Check the login user name and password are

correct, and press [Login] (the Right Select key).

11 Perform the fax operation.

NOTE: When the operation is completed, press the

Logout key.

*******************

[ Login ]

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FAX Operation (Advanced)

OPERATION GUIDE 4-43

Logging in when Job Accounting has been Enabled

When job accounting has been enabled, you need to enter an Account ID when using the machine.

NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID

and Password is displayed.

1 Use the numeric keys to enter Account ID, and

press the OK key.

NOTE: You can check the number of pages used by a

department by entering the Account ID and pressing [Counter] (the Left Select key).

2 Perform the fax operation.

NOTE: When the operation is completed, press the

Logout key.

Account ID: b

*******************

[Counter ]

Utax CD 1128 Instruction Handbook Manual

Specifications and Main Features

Frequently Asked Questions

User Manual