Page 1
2550ci
Copy / Print / Scan / Fax
A3
USER MANUAL
DIGITAL
MULTIFUNCTIONAL COLOUR SYSTEM
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Introduction
Thank you for your purchase of 2550ci.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and
take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy
reference.
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of
third party supplies in this machine.
Included Guides
The following guides are supplied with the machine. Refer to them as necessary.
Quick Guide
Describes the procedures for frequently-used operations.
Safety Guide
Provides safety and cautionary information for the installation and use of the machine. Be sure to read this guide
before using the machine.
Safety Guide (2550ci)
Describes the machine installation space, cautionary labels, and other information. Be sure to read this guide
before using the machine.
DVD (Product Library)
• Operation Guide (This Guide) • Printing System Driver User Guide
• FAX Operation Guide • Network FAX Driver Operation Guide
• Card Authentication Kit (B) Operation Guide • Network Tool for Direct Printing Operation Guide
• Data Security Kit (E) Operation Guide • Network Print Monitor User Guide
• Embedded Web Server RX User Guide • File Management Utility User Guide
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i
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect
the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The
symbols and their meanings are indicated below.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are
indicated inside the symbol.
The symbol indicates that the related section includes information on prohibited actions. Specifics of the
prohibited action are indicated inside the symbol.
The symbol indicates that the related section includes information on actions which must be performed.
Specifics of the required action are indicated inside the symbol.
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide
are illegible or if the guide itself is missing (fee required).
WARNING: Indicates that serious injury or even death may result
from insufficient attention to or incorrect compliance with the
related points.
CAUTION: Indicates that personal injury or mechanical damage
may result from insufficient attention to or incorrect compliance
with the related points.
.... [General warning]
.... [Warning of high temperature]
.... [Warning of prohibited action]
.... [Disassembly prohibited]
.... [Alert of required action]
.... [Remove the power plug from the outlet]
....
[Always connect the machine to an outlet with a ground
connection]
NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases
because this machine is equipped with a counterfeiting prevention function.
Page 4
Contents
ii
Contents
Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiii
Laser Safety (Europe). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv
Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxvi
Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvii
1Part Names
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2 Preparation before Use
Check the Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Low Power Mode and Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
Network Setup (LAN Cable Connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16
Embedded Web Server RX (Settings for E-mail) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40
3 Basic Operation
Login/Logout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Original Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Selecting Color Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Preparation for sending a document to a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39
Using the Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42
Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-51
Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52
Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55
Registering Shortcuts (Copy, Send, and Document Box Settings) . . . . . . . . . . . . . . . . . . . . . . 3-57
Using the Internet Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59
Using Weekly Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-61
Checking Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-62
Help Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-62
4 Copying Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
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Contents
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Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Paper Output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Combine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Margin/Centering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Border Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Form Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
Page #. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
Memo Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
Poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25
Image Repeat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27
Text Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
Bates Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
EcoPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32
Single Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32
Color Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33
Hue Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34
One-touch Image Adjust . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35
Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37
Background Density Adj.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38
Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39
Prevent Bleed-thru . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41
Auto Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42
Negative Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42
Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43
Job Finish Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44
File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46
Priority Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46
Repeat Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-47
OHP Backing Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49
5Printing
Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Job Box expansion functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
6 Sending Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Sending Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Zoom. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Centering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
2-sided/Book Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
PDF Encryption Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18
Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . 6-19
Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20
Background Density Adj.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
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Contents
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Color Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23
Prevent Bleed-thru . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24
Border Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27
E-mail Subject/Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28
WSD Scan/DSM Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Scanning using TWAIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
Job Finish Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36
Send and Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Send and Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
FTP Encrypted TX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-38
Text Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39
Bates Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Color Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42
Scanning with FMU Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43
7Document Box
Using a Custom Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Job Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14
Printing Documents Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22
Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24
Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-26
8 Status / Job Cancel
Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Priority Override for Waiting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
Reordering Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) . . . . . . . . . . . . . . . . . 8-13
Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14
9 Default Setting (System Menu)
Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-41
Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-45
Document Box/Removable Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-54
Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-56
Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-63
Adjustment/Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-67
Date/Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-75
Edit Destination (Address Book/Adding One Touch Keys) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-80
Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-88
Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-90
System Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-93
Restart Entire Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-93
Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-94
Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-107
Security Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-108
Data Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-108
Optional Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-110
Accessibility Display (Enlarged Touch Panel Display) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-111
Page 7
Contents
v
10 Management
User Login Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Job Accounting Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-20
11 Maintenance
Regular Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-10
12 Troubleshooting
Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2
Responding when Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-18
Appendix
Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6
Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-17
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-23
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1
Page 8
vi
Quick Guide
*1: For more information, refer to the Printing System Driver User Guide.
To make copies To print
Simply press the Start key to make
copies. You can also fine-tune the
copy settings by changing the
paper size, adjusting the density,
etc.
You can print via a network or print
a PDF file directly from USB
memory.
Be sure to read Legal and Safety Information
before using this machine.
Administrator tasks
It copies.
It prints.
Copying with
specific
settings
Printing Documents
Stored in Removable
USB Memory
Print
via a
network
Connecting Cables
Network Setup
(LAN Cable Connection)
Install the printer
driver on your
computer *1
What
you want
to do
Setup
Loading Paper...2-28
Copying Functions
...4-1
Printing
Documents Stored
in Removable USB
Memory...
7-22
Operation
Printing -
Printing from
Applications
...5-2
Placing Originals on
the Platen...2-40
Page 9
vii
To send documents
You can send scanned images via a network. Or, you can also store scanned images in
USB memory.
Administrator tasks
It sends.
Connecting Cables
Network Setup (LAN Cable Connection)
Create a shared folder on the destination computer.
Plug in the USB
memory
*1: If the destination is not stored in the address book, you can send by entering the address
directly.
Setup
Send
as
E-mail
Send to
Folder
(SMB)
Saving
Documents to
USB Memory
What
you want
to do
Sending...3-21
Sending Functions...6-1
Operation
Saving Documents
to USB Memory
(Scan to USB)...7-24
Edit Destination (Address Book/Adding One
Touch Keys)...9-80
*1
Placing Originals on the Platen...2-40
Page 10
viii
To send a FAX
As well as sending a FAX via telephone lines, you can also send a FAX via a network.
Administrator tasks
It faxes.
NOTE: For more information on setting up and sending a FAX, refer to the FAX System
(W) Operation Guide.
FAX directly
from a
computer
FAX without using the
telephone line
(Internet FAX (i-FAX))
Send a FAX
Connect the modular cord for the
telephone line to this machine.
Selection of Telephone Line
(Inch version only)
Network Setup
(LAN Cable Connection)
Install the Network FAX
Driver on your computer *1
*1:For more information, refer to the Network FAX Driver Operation Guide.
*2: If the destination is not stored in the address book, you can send the FAX by entering the
address directly.
Setup
What
you want
to do
Using the Address Book...3-17
on the FAX System (W) Operation Guide
Loading Paper...2-28
FAX Operation
(Basic)...3-1
on the FAX System (W)
Operation Guide
Operation
About Network
FAX...9-1
on the FAX System (W)
Operation Guide
Internet Fax (i-FAX)
(Optional)...8-1
on the FAX System (W)
Operation Guide
*2
Page 11
ix
Menu Map
(The names displayed on the touch panel are used here. These may differ from the referenced titles.)
Org./Paper/Finishing Original Size (page 4-2)
Paper Selection (page 4-3)
Mixed Size Originals (page 4-6)
Original Orientation (page 4-8)
Collate/Offset (page 3-15)
Staple (page 3-19)
Paper Output (page 4-10)
Color/Image Quality Density (page 3-9)
Original Image (page 3-10)
Color Selection Auto Color
(page 3-7)
Full Color
(page 3-7)
Black & White
(page 3-7)
Single Color
(page 4-32)
EcoPrint (page 4-32)
Color Balance (page 4-33)
Hue Adjustment (page 4-34)
One-touch Image Adjust (page 4-35)
Sharpness (page 4-37)
Background Density Adj. (page 4-38)
Saturation (page 4-39)
Prevent Bleed-thru (page 4-40)
Layout/Edit Zoom (page 3-11)
Combine (page 4-11)
Margin/Centering (page 4-13)
Border Erase (page 4-15)
Booklet (page 4-17)
Duplex (page 3-13)
Page 12
x
Cover (page 4-19)
Form Overlay (page 4-20)
Page # (page 4-21)
Memo Page (page 4-23)
Poster (page 4-25)
Image Repeat (page 4-27)
Text Stamp (page 4-29)
Bates Stamp (page 4-30)
Advanced Setup Continuous Scan (page 4-41)
Auto Image Rotation (page 4-42)
Negative Image (page 4-42)
Mirror Image (page 4-43)
Job Finish Notice (page 4-44)
File Name Entry (page 4-46)
Priority Override (page 4-46)
Repeat Copy (page 4-47)
OHP Backing Sheet (page 4-49)
Program (page 3-55)
Destination Address Book (page 3-39)
E-mail Addr Entry (page 3-22)
Folder Path Entry (page 3-24)
FAX No. Entry (refer to Fax Operation Guide)
i-FAX Addr Entry (refer to Fax Operation Guide)
WSD Scan/DSM Scan (page 6-29)
Org./Sending Data Format Original Size (page 6-2)
Mixed Size Originals (page 6-8)
2-sided/Book Original (page 6-10)
Original Orientation (page 6-11)
Sending Size (page 6-4)
File Format (page 6-13)
File Separation (page 6-14)
Long Original (refer to Fax Operation Guide)
Page 13
xi
Color/Image Quality Density (page 6-18)
Original Image (page 6-17)
Scan Resolution (page 6-19)
FAX TX Resolution
(refer to Fax Operation Guide)
Color Selection (page 6-22)
Sharpness (page 6-20)
Background Density Adj. (page 6-21)
Prevent Bleed-thru (page 6-24)
Advanced Setup Zoom (page 6-6)
Centering (page 6-7)
Border Erase (page 6-25)
FAX Delayed Transmission
(refer to Fax Operation Guide)
Continuous Scan (page 6-23)
Job Finish Notice (page 6-36)
File Name Entry (page 6-27)
E-mail Subject/Body (page 6-28)
i-FAX Subject/Body
(refer to Fax Operation Guide)
FAX Direct Transmission
(refer to Fax Operation Guide)
FAX Polling RX
(refer to Fax Operation Guide)
Send and Print (page 6-37)
Send and Store (page 6-37)
FTP Encrypted TX (page 6-38)
Text Stamp (page 6-39)
Bates Stamp (page 6-40)
Program (page 3-55)
Page 14
xii
Custom Box Store File Functions Original Size (page 6-2)
Mixed Size Originals (page 6-8)
2-sided/Book Original (page 6-10)
Original Orientation (page 6-11)
Storing Size (page 7-4)
Prevent Bleed-thru (page 6-24)
Density (page 6-18)
Original Image (page 6-17)
Scan Resolution (page 6-19)
Color Selection (page 6-22)
Sharpness (page 6-20)
Background Density Adj. (page 6-21)
Zoom (page 6-6)
Centering (page 6-7)
Border Erase (page 6-25)
Continuous Scan (page 6-23)
Job Finish Notice (page 6-36)
File Name Entry (page 6-27)
Open Print Functions Paper Selection (page 4-3)
Collate/Offset (page 3-15)
Staple (page 3-19)
Paper Output (page 4-10)
Combine (page 4-11)
Margin/Centering (page 4-13)
Booklet (page 4-17)
Duplex (page 3-13)
Cover (page 4-19)
Form Overlay (page 7-9)
Page # (page 4-21)
Job Finish Notice (page 4-44)
File Name Entry (page 4-46)
Delete after Printed
(page 7-2)
Priority Override (page 4-46)
EcoPrint (page 4-32)
Page 15
xiii
Zoom (page 6-6)
Text Stamp (page 4-29)
Bates Stamp (page 4-30)
Color Balance (page 4-33)
Hue Adjustment (page 4-34)
One-touch Image Adjust
(page 4-35)
Saturation (page 4-39)
Color/Image
Quality
Density (page 3-9)
Original Image (page 3-10)
Color Selection (page 6-22)
Sharpness (page 4-37)
Background Density Adj.
(page 4-38)
Prevent Bleed-thru
(page 4-40)
Send Destination (page 3-39)
Functions Sending Size (page 6-4)
File Format (page 6-13)
FAX TX Resolution
(refer to Fax Operation
Guide)
Centering (page 6-7)
FAX Delayed Transmission
(refer to Fax Operation
Guide)
Job Finish Notice (page 6-36)
File Name Entry (page 6-27)
E-mail Subject/Body
(page 6-28)
i-FAX Subject/Body
(refer to Fax Operation
Guide)
FTP Encrypted TX
(page 6-38)
Delete after Transmitted
(page 7-8)
Zoom (page 6-6)
File Separation (page 6-14)
Text Stamp (page 6-39)
Page 16
xiv
Bates Stamp (page 6-40)
Color/Image
Quality
Density (page 6-18)
Original Image (page 6-17)
Resolution (page 6-17)
Color Selection (page 6-22)
Sharpness (page 6-20)
Background Density Adj.
(page 6-21)
Prevent Bleed-thru
(page 6-24)
Join (page 7-11)
Move/Copy (page 7-10)
Detail (page 3-45)
Search(Name) (page 3-45)
Search(No.) (page 3-45)
Add/Edit Box (page 7-2)
Job Box
Private Print/Stored Job (page 7-14)
Quick Copy/Proof and Hold (page 7-15)
Repeat Copy (page 7-18)
Form for Form Overlay (page 7-20)
Removable
Memory
Store File Functions Original Size (page 6-2)
Mixed Size Originals (page 6-8)
2-sided/Book Original (page 6-10)
Original Orientation (page 6-11)
Storing Size (page 7-4)
Prevent Bleed-thru (page 6-24)
Density (page 6-18)
Original Image (page 6-17)
Scan Resolution (page 6-19)
Color Selection (page 6-22)
Sharpness (page 6-20)
Background Density Adj. (page 6-21)
Zoom (page 6-6)
Centering (page 6-7)
Border Erase (page 6-25)
Continuous Scan (page 6-23)
Job Finish Notice (page 6-36)
Page 17
xv
File Name Entry (page 6-27)
File Format (page 6-13)
Text Stamp (page 6-39)
Bates Stamp (page 6-40)
Print Functions Paper Selection (page 4-3)
Collate/Offset (page 3-15)
Staple (page 3-19)
Paper Output (page 4-10)
Duplex (page 3-13)
Job Finish Notice (page 4-44)
Priority Override (page 4-46)
Text Stamp (page 4-29)
Bates Stamp (page 4-30)
Encrypted PDF Password
(page 7-23)
JPEG/TIFF Print
(page 7-23)
XPS Fit to Page
(page 7-23)
Color/
Image
Quality
Color Selection (page 6-22)
FAX Box (refer to Fax Operation Guide)
Program (page 3-55)
Printing Jobs (page 8-3)
Sending Jobs (page 8-5)
Storing Jobs (page 8-6)
Device/Communication (page 8-14)
Paper/Supplies (page 8-13)
Page 18
xvi
Common Settings Language (page 9-2)
Default Screen (page 9-3)
Sound Buzzer (page 9-4)
FAX Speaker Volume
(refer to Fax Operation Guide)
FAX Monitor Volume
(refer to Fax Operation Guide)
Keyboard Layout (page Appendix-6)
Original / Paper
Settings
Custom Original Size (page 9-4)
Custom Paper Size (page 9-5)
Cassette Setting (page 9-6)
MP Tray Setting (page 9-7)
Media Type Setting (page 9-8)
Default Paper Source (page 9-9)
Original Auto Detect (page 9-10)
Media for Auto (Color) (page 9-10)
Media for Auto (B & W) (page 9-10)
Paper Source for Cover (page 9-11)
Special Paper Action (page 9-11)
Measurement (page 9-12)
Error Handling Duplexing Error (page 9-13)
Finishing Error (page 9-13)
No Staple Error (page 9-13)
Finished Pages Exceeded (page 9-13)
Paper Mismatch Error (page 9-14)
Inserted Paper Mismatch (page 9-14)
Paper Jam before Staple (page 9-14)
Paper Output (page 9-15)
Orientation Confirmation (page 9-16)
Color Toner Empty Action (page 9-16)
Function Defaults Original Orientation (page 9-17)
Original Image (Copy) (page 9-17)
Org. Image (Send/Store) (page 9-18)
Scan Resolution (page 9-18)
FAX TX Resolution
(refer to Fax Operation Guide)
Page 19
xvii
Color Selection (Copy) (page 9-19)
Color Select.(Send/Store) (page 9-19)
File Format (page 9-20)
File Separation (page 9-20)
Backgrnd Density (Copy) (page 9-21)
BackgrndDens.(Send/Store)
(page 9-21)
Prevent Bleed-thru (Copy) (page 9-21)
Prevent Bleed(Send/Store)
(page 9-22)
Zoom (page 9-22)
Border Erase Default (page 9-23)
Border Erase to Back Page
(page 9-23)
Margin Default (page 9-24)
Auto Image Rotation (page 9-24)
EcoPrint (page 9-24)
Toner SaveLevel(EcoPrint)
(page 9-25)
High Comp. PDF Image (page 9-25)
Color TIFF Compression (page 9-26)
Image Quality (File Format)
(page 9-26)
Collate/Offset (page 9-26)
JPEG/TIFF Print (page 9-27)
XPS Fit to Page (page 9-27)
Continuous Scan (page 9-27)
PDF/A (page 9-28)
File Name Entry (page 9-28)
E-mail Subject/Body (page 9-29)
Repeat Copy (page 9-29)
USB Keyboard Type (page 9-30)
System Stamp (page 9-30)
Customize Status Display (page 9-39)
Low Toner Alert Level (page 9-39)
Offset One Page Documents (page 9-40)
Display Jobs Log (page 9-40)
Page 20
xviii
Copy Paper Selection (page 9-41)
Auto Image Rotation Action (page 9-42)
Auto Paper Selection (page 9-42)
Auto % Priority (page 9-43)
Reserve Next Priority (page 9-43)
Preset Limit (page 9-43)
Quick Setup Registration (page 9-44)
Send Quick Setup Registration (page 9-45)
Dest. Check before Send (page 9-45)
Entry Check for New Dest. (page 9-46)
Color Type (page 9-46)
Default Screen (page 9-47)
Send and Forward (page 9-47)
Document Box/
Removable Memory
Custom Box (page 9-54)
FAX Box (refer to Fax Operation Guide)
Job Box Quick Copy Job Retention (page 7-15)
Repeat Copy Job Retention
(page 7-18)
Deletion of Job Retention (page 7-21)
Polling Box
(refer to Fax Operation Guide)
Quick Setup Registration (page 9-55)
FAX (refer to Fax Operation Guide)
Printer Emulation (page 9-56)
Color Setting (page 9-57)
Gloss Mode (page 9-57)
EcoPrint (page 9-58)
Toner SaveLevel(EcoPrint) (page 9-58)
Override A4/Letter (page 9-58)
Duplex (page 9-59)
Copies (page 9-59)
Orientation (page 9-60)
Form Feed Timeout (page 9-60)
LF Action (page 9-61)
CR Action (page 9-61)
Job Name (page 9-61)
User Name (page 9-62)
Page 21
xix
Paper Feed Mode (page 9-62)
System Network Host Name (page 9-94)
TCP/IP Setting TCP/IP
(page 9-94)
IPv4 (page 9-95)
IPv6 (page 9-96)
Protocol Detail
(page 9-98)
NetWare (page 9-99)
AppleTalk (page 9-99)
WSD Scan (page 9-100)
WSD Print (page 9-100)
Enhanced WSD (page 9-100)
Enhanced WSD (SSL) (page 9-101)
Secure Protocol SSL (page 9-101)
IPP Security
(page 9-102)
HTTP Security
(page 9-102)
LDAP Security
(page 9-103)
SMTP Security
(page 9-103)
POP3 Security
(User 1)
(page 9-104)
POP3 Security
(User 2)
(page 9-104)
POP3 Security
(User 3)
(page 9-105)
IPSec (page 9-105)
LAN Interface (page 9-106)
Restart Network (page 9-106)
Restart Entire Device (page 9-93)
Interface Block
Setting
USB Host (page 9-107)
USB Device (page 9-107)
Optional Interface 1 (page 9-107)
Optional Interface 2 (page 9-107)
Page 22
xx
Security Level (page 9-108)
Data Security (page 9-108)
Optional Function (page 9-110)
Date/Timer Date/Time (page 9-75)
Date Format (page 9-75)
Time Zone (page 9-76)
Auto Panel Reset (page 9-76)
Auto Sleep (page 9-77)
Auto Error Clear (page 9-78)
Low Power Timer (page 9-77)
Panel Reset Timer (page 9-76)
Sleep Timer (page 9-78)
Interrupt Clear Timer (page 9-79)
Error Job Skip (page 9-79)
Error Clear Timer (page 9-78)
Unusable Time (refer to Fax Operation Guide)
Adjustment/
Maintenance
Density Adjustment Copy (page 9-67)
Send/Box (page 9-67)
Background Density
Adj.
Copy (Auto) (page 9-68)
Send/Box (Auto) (page 9-68)
Drum Refresh (page 9-68)
Correcting Black Line (page 9-69)
System Initialization (page 9-69)
Display Brightness (page 9-70)
Silent Mode (page 9-70)
Auto Color Correction (page 9-70)
Color Registration (page 9-70)
Calibration Cycle (page 9-72)
Tone Curve Adjustment (page 9-73)
Calibration (page 9-73)
Developer Refresh (page 9-74)
Laser Scanner Cleaning (page 9-74)
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Report Print Report Status Page (page 9-63)
Font List (page 9-63)
Network Status (page 9-64)
Service Status (page 9-64)
Admin Report Settings (refer to Fax Operation Guide)
Result Report Setting Send Result Report (page 9-64)
FAX RX Result Report
(refer to Fax Operation Guide)
Job Finish Notice Setting
(refer to Fax Operation Guide)
Sending Log History Auto Sending (page 9-66)
Send Log History (page 9-66)
Destination (page 9-65)
Job Log Subject (page 9-66)
Edit Destination Address Book (page 9-80)
One Touch Key (page 9-84)
Print List (refer to Fax Operation Guide)
Address Book
Defaults
Sort (page 9-86)
Narrow Down (page 9-86)
Address Book Type (page 9-87)
User Login/Job
Accounting
User Login Setting User Login (page 10-2)
Local User List (page 10-5)
Local Authorization (page 10-9)
Group
Authorization Set.
Group
Authorization
(page 10-10)
Group List
(page 10-11)
Guest
Authorization Set.
Guest
Authorization
(page 10-12)
Guest Property
(page 10-13)
Obtain NW User Property
(page 10-15)
Simple Login
Settings
Simple Login
(page 10-17)
Simple Login Key
(page 10-17)
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Job Accounting
Setting
Job Accounting (page 10-20)
Print Accounting Report (page 10-32)
Total Job Accounting (page 10-29)
Each Job Accounting (page 10-29)
Accounting List (page 10-22)
Default Setting Apply Limit
(page 10-26)
Copy/Printer
Count
(page 10-24)
Default Counter
Limit
(page 10-26)
Count by Paper
Size
(page 10-30)
Unknown ID Job (page 10-10)
User Property(page 10-9)
Application (page 9-90)
Internet (page 9-88)
Page 25
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Environment
The service environmental conditions are as follows:
• Temperature: 50 to 90.5 °F (10 to 32.5 °C)
(But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)
• Humidity: 15 to 80%
(But temperature should be 86 °F (30 °C) or less when humidity is 80%.)
Use coated paper at a temperature of 77 °F (25°C) or less and a humidity of 60% or less.
Adverse environmental conditions may affect the image quality. It is recommended to use the machine at a
temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.
To use the machine under optimum conditions, adjust the temperature and the humidity of your room. In
addition, avoid the following locations when selecting a site for the machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
If the floor is easily damaged by casters, when this machine is moved after installation, the floor material may
be damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If,
however, the machine is used over a long period of time in a poorly ventilated room or when making an
extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment
for copy work, it is suggested that the room be properly ventilated.
Page 26
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Cautions when handling consumables
CAUTION
Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause
burns.
Keep the toner container and the waste toner box out of the reach of children.
If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion,
as well as contact with your eyes and skin.
• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of
water. If coughing develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the
contents of your stomach. If necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining
tenderness, contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy the toner container or the waste toner box.
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The
collected toner container and waste toner box will be recycled or disposed in accordance with the relevant
regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of
temperature and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi
Purpose (MP) Tray, return it to its original package and reseal it.
If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not
turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode.
Page 27
xxv
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this
machine is hermetically sealed within the protective housing and external cover. In the normal operation of the
product by user, no radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
The label shown below is attached on the right side of the machine.
Page 28
xxvi
Legal Restriction on Copying/Scanning
It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by law.
It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
• Paper money
• Bank note
• Securities
•Stamp
•Passport
• Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
EN ISO 7779
Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB
(A) oder weniger gemäß EN ISO 7779.
EK1-ITB 2000
Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren
Gesichtsfeld platziert werden.
Page 29
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Legal and Safety Information
Please read this information before using your machine. This chapter provides information on
the following topics.
• Legal Information .............................................................................xxviii
• Regarding Trade Names..................................................................xxviii
• Energy Saving Control Function .......................................................xxxv
• Automatic 2-Sided Copy Function ....................................................xxxv
• Resource Saving - Paper..................................................................xxxv
• Environmental benefits of "Power Management"..............................xxxv
• Energy Star (ENERGY STAR®) Program .........................................xxxv
• About this Operation Guide .............................................................xxxvi
Page 30
xxviii
Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is
prohibited.
Regarding Trade Names
• PRESCRIBE and KPDL are trademarks of Kyocera Corporation.
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008,
Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the
U.S.A. and/or other countries.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• Novell and NetWare are registered trademarks of Novell, Inc.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other
countries.
• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank
®
.
• All European language fonts installed in this machine are used under licensing agreement with Monotype
Imaging Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered
trademarks of International Typeface Corporation.
• UFST™ MicroType
®
fonts by Monotype Imaging Inc. are installed in this machine.
• This machine contains the software having modules developed by Independent JPEG Group.
• This machine contains the NF module developed by
ACCESS Co., Ltd.
• This product contains NetFront Browser of ACCESS CO.,
LTD .
• ACCESS, ACCESS logo and NetFront are trademarks or
registered trademarks of ACCESS CO., LTD. in the United States, Japan and other countries.
• © 2011 ACCESS CO., LTD. All rights reserved.
• Java is a registered trademark of Oracle and/or its affiliates.
All other brands and product names are registered trademarks or trademarks of their respective
companies. The designations ™ and ® will not be used in this Operation Guide.
Page 31
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GPL/LGPL
This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/
lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy,
redistribute and modify it under the terms of GPL/LGPL.
Open SSL License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
1 Redistributions of source code must retain the above copyright notice, this list of conditions and the
following disclaimer.
2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3 All advertising materials mentioning features or use of this software must display the following
acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:/
/www.openssl.org/)”
4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products
derived from this software without prior written permission.
For written permission, please contact openssl-core@openssl.org.
5 Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their
names without prior written permission of the OpenSSL Project.
6 Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes
software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY
OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
Page 32
xxx
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was
written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are aheared to.
The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;
not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright
terms except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library
used.
This can be in the form of a textual message at program startup or in documentation (online or textual) provided
with the package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
1 Redistributions of source code must retain the copyright notice, this list of conditions and the following
disclaimer.
2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3 All advertising materials mentioning features or use of this software must display the following
acknowledgment:
“This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic
related :-).
4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application
code) you must include an acknowledgment:
“This product includes software written by Tim Hudson (tjh@cryptsoft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be
changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU
Public Licence.]
Page 33
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Monotype Imaging License Agreement
1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a
special format as well as the UFST Software.
2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles
and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary
business or personal purposes at the address stated on the registration card you return to Monotype
Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three
printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all
rights, title and interest to the Software and Typefaces and no rights are granted to you other than a
License to use the Software on the terms expressly set forth in this Agreement.
3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other
proprietary information concerning the Typefaces in strict confidence and to establish reasonable
procedures regulating access to and use of the Software and Typefaces.
4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup
copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the
original.
5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated.
This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License
and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this
License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the
Software and Typefaces and documentation as requested.
6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the
Software.
7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in
accordance with Monotype Imaging-published specifications, and the diskette will be free from defects in
material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs,
errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a
particular purpose and merchantability, are excluded.
8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and
Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or
consequential damages, or any damages caused by abuse or misapplication of the Software and
Typefaces.
9 Massachusetts U.S.A. law governs this Agreement.
10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior
written consent of Monotype Imaging.
11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in
Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or
subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions
applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).
12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms
and conditions. Neither party shall be bound by any statement or representation not contained in this
Agreement. No change in this Agreement is effective unless written and signed by properly authorized
representatives of each party. By opening this diskette package, you agree to accept the terms and
conditions of this Agreement.
Page 34
xxxii
Knopflerfish License
This product includes software developed by the Knopflerfish Project.
http://www.knopflerfish.org
Copyright 2003-2010 The Knopflerfish Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that
the following conditions are met:
- Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse
or promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS “AS IS” AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED
TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR
BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
Apache License (Version 2.0)
Apache License
Version 2.0, January 2004
http://www.apache.org/licenses/
TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION
1 Definitions.
“License” shall mean the terms and conditions for use, reproduction, and distribution as defined by
Sections 1 through 9 of this document.
“Licensor” shall mean the copyright owner or entity authorized by the copyright owner that is granting the
License.
“Legal Entity” shall mean the union of the acting entity and all other entities that control, are controlled by,
or are under common control with that entity. For the purposes of this definition, “control” means (i) the
power, direct or indirect, to cause the direction or management of such entity, whether by contract or
otherwise, or (ii) ownership of fifty percent (50%) or more of the outstanding shares, or (iii) beneficial
ownership of such entity.
“You” (or “Your”) shall mean an individual or Legal Entity exercising permissions granted by this License.
“Source” form shall mean the preferred form for making modifications, including but not limited to software
source code, documentation source, and configuration files.
“Object” form shall mean any form resulting from mechanical transformation or translation of a Source
form, including but not limited to compiled object code, generated documentation, and conversions to
other media types.
Page 35
xxxiii
“Work” shall mean the work of authorship, whether in Source or Object form, made available under the
License, as indicated by a copyright notice that is included in or attached to the work (an example is
provided in the Appendix below).
“Derivative Works” shall mean any work, whether in Source or Object form, that is based on (or derived
from) the Work and for which the editorial revisions, annotations, elaborations, or other modifications
represent, as a whole, an original work of authorship. For the purposes of this License, Derivative Works
shall not include works that remain separable from, or merely link (or bind by name) to the interfaces of,
the Work and Derivative Works thereof.
“Contribution” shall mean any work of authorship, including the original version of the Work and any
modifications or additions to that Work or Derivative Works thereof, that is intentionally submitted to
Licensor for inclusion in the Work by the copyright owner or by an individual or Legal Entity authorized to
submit on behalf of the copyright owner. For the purposes of this definition, “submitted” means any form of
electronic, verbal, or written communication sent to the Licensor or its representatives, including but not
limited to communication on electronic mailing lists, source code control systems, and issue tracking
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“Contributor” shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has
been received by Licensor and subsequently incorporated within the Work.
2 Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby
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this License for that Work shall terminate as of the date such litigation is filed.
4 Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any
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conditions:
(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and
(b)You must cause any modified files to carry prominent notices stating that You changed the files; and
(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent,
trademark, and attribution notices from the Source form of the Work, excluding those notices that do
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(d)If the Work includes a “NOTICE” text file as part of its distribution, then any Derivative Works that You
distribute must include a readable copy of the attribution notices contained within such NOTICE file,
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the Derivative Works, if and wherever such third-party notices normally appear. The contents of the
NOTICE file are for informational purposes only and do not modify the License. You may add Your own
attribution notices within Derivative Works that You distribute, alongside or as an addendum to the
NOTICE text from the Work, provided that such additional attribution notices cannot be construed as
modifying the License.
Page 36
xxxiv
You may add Your own copyright statement to Your modifications and may provide additional or different
license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such
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complies with the conditions stated in this License.
5 Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally
submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this
License, without any additional terms or conditions. Notwithstanding the above, nothing herein shall
supersede or modify the terms of any separate license agreement you may have executed with Licensor
regarding such Contributions.
6 Trademarks. This License does not grant permission to use the trade names, trademarks, service marks,
or product names of the Licensor, except as required for reasonable and customary use in describing the
origin of the Work and reproducing the content of the NOTICE file.
7 Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the
Work (and each Contributor provides its Contributions) on an “AS IS” BASIS, WITHOUT WARRANTIES
OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or
conditions of TITLE, NON-INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR
PURPOSE. You are solely responsible for determining the appropriateness of using or redistributing the
Work and assume any risks associated with Your exercise of permissions under this License.
8 Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence),
contract, or otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or
agreed to in writing, shall any Contributor be liable to You for damages, including any direct, indirect,
special, incidental, or consequential damages of any character arising as a result of this License or out of
the use or inability to use the Work (including but not limited to damages for loss of goodwill, work
stoppage, computer failure or malfunction, or any and all other commercial damages or losses), even if
such Contributor has been advised of the possibility of such damages.
9 Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You
may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability
obligations and/or rights consistent with this License. However, in accepting such obligations, You may act
only on Your own behalf and on Your sole responsibility, not on behalf of any other Contributor, and only if
You agree to indemnify, defend, and hold each Contributor harmless for any liability incurred by, or claims
asserted against, such Contributor by reason of your accepting any such warranty or additional liability.
END OF TERMS AND CONDITIONS
APPENDIX: How to apply the Apache License to your work.
To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by
brackets “[]” replaced with your own identifying information. (Don't include the brackets!) The text should be
enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class
name and description of purpose be included on the same “printed page” as the copyright notice for easier
identification within third-party archives.
Copyright [yyyy] [name of copyright owner]
Licensed under the Apache License, Version 2.0 (the “License”); you may not use this file except in compliance
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Unless required by applicable law or agreed to in writing, software distributed under the License is distributed
on an “AS IS” BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
See the License for the specific language governing permissions and limitations under the License.
Page 37
xxxv
Energy Saving Control Function
The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain
amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions
remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the
device within a set amount of time.
Low Power Mode
The device automatically enters Low Power Mode when 3 minutes have passed since the device was last used.
The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For
more information refer to Low Power Mode and Auto Low Power Mode on page 2-9.
Sleep
The device automatically enters Sleep when 30 minutes have passed since the device was last used. The
amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information
see Sleep and Auto Sleep on page 2-10.
Automatic 2-Sided Copy Function
This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto
a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information
see Duplex on page 3-13.
Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources.
Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is
recommended that machines capable of duplex printing be set to use duplex mode by default.
Resource Saving - Paper
For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin
paper certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN
12281:2002
*1
or an equivalent quality standard, be used.
This machine also supports printing on 64 g/m
2
paper. Using such paper containing less raw materials can lead
to further saving of forest resources.
*1: EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"
Your sales or service representative can provide information about recommended paper types.
Environmental benefits of "Power Management"
To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time.
Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode,
a significant reduction in energy consumption is possible. It is recommended that the machine be used with the
activation time for energy-saving mode set to the default setting.
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in the International Energy Star Program that
this product is compliant with the standards laid out in the International Energy Star Program.
ENERGY STAR
®
is a voluntary energy efficiency program with the goal of developing and
promoting the use of products with high energy efficiency in order to help prevent global
warming. By purchasing ENERGY STAR
®
qualified products, customers can help reduce
emissions of greenhouse gases during product use and cut energy-related costs.
Page 38
xxxvi
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter 1 - Part Names
Identifies machine parts and operation panel keys.
Chapter 2 - Preparation before Use
Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.
Chapter 3 - Basic Operation
Describes the procedures for basic copying, printing and scanning.
Chapter 4 - Copying Functions
Describes the functions you can use when copying.
Chapter 5 - Printing
Describes the functions you can use when printing originals.
Chapter 6 - Sending Functions
Describes the functions you can use when sending originals.
Chapter 7 - Document Box
Provides a basic guide to using document boxes.
Chapter 8 - Status / Job Cancel
Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print.
Also explains how to check the remaining paper and device status and how to cancel fax transmission
Chapter 9 - Default Setting (System Menu)
Describes the System Menu options for general machine operation.
Chapter 10 - Management
Explains user login administration and job accounting.
Chapter 11 - Maintenance
Describes cleaning and toner replacement.
Chapter 12 - Troubleshooting
Explains how to handle error messages, paper jams and other problems.
Appendix
Explains how to enter characters, and lists the machine specifications.
Introduces the convenient optional equipment available for this machine.
Provides information on media types and paper sizes. Also includes a glossary of terms.
Page 39
xxxvii
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Description of Operation Procedure
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Convention Description Example
Bold Indicates the operation panel
keys or a computer screen.
Press the Start key.
[Regular] Indicates the touch panel keys. Press [OK].
Italic Indicates a message displayed
on the touch panel.
Ready to copy is displayed.
Used to emphasize a key word,
phrase or references to
additional information.
For more information refer to Sleep and
Auto Sleep on page 2-9.
Note Indicates supplemental
information or operations for
reference.
Important Indicates items that are required
or prohibited so as to avoid
problems.
Caution Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
Actual procedure
Description in this
Operation Guide
Press [Copy].
Press [Next] of Quick Setup.
Press [ ] twice.
Press [Change] of Original Image.
Press [Copy], [Next] of Quick
Setup, [ ] twice, and then
[Change] of Original Image.
NOTE:
IMPORTANT:
CAUTION:
Page 40
xxxviii
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is
indicated by an additional letter R in order to indicate the orientation of the original/paper.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Placement direction Indicated size *
* The size of the original/paper that can be used depends on the
function and source tray. For further details, refer to the page
detailing that function or source tray.
Vertical direction A4, B5, A5, B6,
A6, 16K, Letter,
Statement
For the originals/paper, dimension Y is longer
than X.
Horizontal direction A4-R, B5-R, A5-R,
B6-R, A6-R, 16KR, Letter-R,
Statement-R
For the originals/paper, dimension Y is shorter
than X.
Placement direction Originals Paper
Vertical direction
Horizontal direction
A
XX
YY
Original
Paper
X
Y
Y
X
Original
Paper
Page 41
1-1
1Part Names
This chapter identifies the machine parts and operation panel keys.
• Operation Panel..................................................................................1-2
• Machine ..............................................................................................1-4
Page 42
Part Names
1-2
Operation Panel
Displays the Copy screen.
Displays the screen for sending.
You can also change this to show the address book screen.
Switches the touch panel display to enlarged display in the
Copy screen or Send screen.
Displays the Document Box screen.
Displays the Application screen.
Blinks during printing, fax sending and receiving,
scan send, and print data receiving.
Displays help guidance.
Displays the Status/Job Cancel screen.
Displays the FAX (Option) screen.
Blinks while the machine is accessing the hard disk,
fax memory or USB memory (general-purpose item).
Lights or blinks when an error occurs
and a job is stopped.
Displays the Program screen.
Displays the System Menu.
Returns settings to their default states.
Displays number
of sheets printed
and number of
pages scanned.
Page 43
Part Names
1-3
1
Lit when the machine's
main power is on.
Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.
Perform user switching
authentication and logout.
Displays the Interrupt Copy screen.
Pauses the printing job in progress.
Starts copying and scanning operations
and processing for setting operations.
Finalizes numeric key entry, and finalizes screen
during setting of functions. Operates linked with
the on-screen [OK].
Recalls already registered destinations
and programs for sending.
Clears entered numbers and characters.
Numeric keys.
Enter numbers and symbols.
Scans all documents in black & white.
Scans all documents in full color.
Automatically recognizes whether a document is color
or black & white and then scans the document.
Puts the machine into Low Power Mode.
Page 44
Part Names
1-4
Machine
1 Document Processor
2 Platen
3 Original Size Indicator Plates
4 Slit Glass
5 Operation Panel
6 Inner Tray
7 Front Cover
8 Cassette 1
9 Cassette 2
10 Right Cover 1 Lever
11 USB Memory Slot
12 Right Cover 1
13 Right Cover 2 Handle
14 Handles
15 Right Cover 2
16 Job Separator Tray
17 Handles
2
1
3
10
12
7
8
4
5
6
9
14
16
15
11
13
17
Page 45
Part Names
1-5
1
18 Original Width Guide
19 Cleaning Cloth Compartment
20 Original Table
21 Original Loaded Indicator
22 Toner Container (Black (K))
23 Toner Container (Magenta (M))
24 Toner Container (Cyan (C))
25 Toner Container (Yellow (Y))
26 Waste Toner Box
19
22
23
24
25
20
18
26
21
Page 46
Part Names
1-6
27 Paper Width Guide
28 Paper Width Guide
29 Multi Purpose Tray
30 Paper Length Guide
31 Right Cover 3 Handle
32 Right Cover 3
27
28
29
30
31
32
Page 47
Part Names
1-7
1
33 Main Power Switch
34 Cassette Heater Switch
35 Network Interface Connector
36 USB Interface Connector (A2)
37 USB Port (B1)
38 Option Interface Slot 1
39 Option Interface Slot 2
34
33
36
37
38
35 39
Page 48
Part Names
1-8
40 Finisher Top Cover
41 Tray Extension
42 Finisher Tray
43 Staple Cover
44 Staple Cartridge Holder
45 Bridge Unit Cover
46 Bridge Unit
47 Cassette 3
48 Cassette 4
404241
43
44
45
47
48
46
Page 49
2-1
2 Preparation before Use
This chapter explains the preparations before using this equipment for the first time as well
as the procedures for loading paper and originals.
• Check the Accessories .......................................................................2-2
• Determining the Connection Method and Preparing Cables...............2-3
• Connecting Cables..............................................................................2-5
• Power On/Off ......................................................................................2-7
• Low Power Mode and Auto Low Power Mode ....................................2-9
• Sleep and Auto Sleep .......................................................................2-10
• Switching the Language for Display [Language]...............................2-11
• Setting Date and Time ......................................................................2-12
• Network Setup (LAN Cable Connection) ..........................................2-13
• Installing Software.............................................................................2-16
• Embedded Web Server RX (Settings for E-mail)..............................2-25
• Loading Paper...................................................................................2-28
• Loading Originals ..............................................................................2-40
Page 50
Preparation before Use
2-2
Check the Accessories
Check that the following accessories are included.
• Safety Guide
• Quick Guide
• DVD (Product Library)
Documents Contained in the Included DVD
The following documents are contained in the included DVD (Product Library). Refer to them as necessary.
Documents
Operation Guide (This Guide)
FAX Operation Guide
Card Authentication Kit (B) Operation Guide
Data Security Kit (E) Operation Guide
Embedded Web Server RX User Guide
Printing System Driver User Guide
Network FAX Driver Operation Guide
Network Tool for Direct Printing Operation Guide
Network Print Monitor User Guide
File Management Utility User Guide
Page 51
Preparation before Use
2-3
2
Determining the Connection Method and Preparing Cables
Check the method to connect the equipment to a PC or network, and prepare the necessary cables.
Connection Example
Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Connecting a scanner to your PC network with a network
cable (1000BASE-T, 100BASE-TX or 10BASE-T)
FAX (Option)
Send FTP
Sends the scanned
image as a data file on
the FTP.
Send E-mail
Sends the image data
of scanned originals to
the desired recipient
as a file attached to an
E-mail message.
Send SMB
Saves the scanned
image as a data file on
your PC.
MFP
FAX
Administrator’s
PC
Embedded Web Server
RX
Network settings, Scanner
default settings, User and
destination registration
Network FAX
(Option)
TWAIN Scanning
WIA Scanning
TWAIN and WIA are
standardized interface
for communication
between software
applications and image
acquisition devices.
USB
Network
Network
Printing
Network
Network
Network
Network
Network
Page 52
Preparation before Use
2-4
Preparing Necessary Cables
The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables
according to the interface you use.
Available Standard Interfaces
Function Interface Necessary Cable
Printer/Scanner
/Network FAX*
* Function available when using optional fax kit. For details on
Network FAX, refer to the Fax System (W) Operation Guide.
Network interface LAN (10BASE-T or
100BASE-TX, 1000BASE-T
Shielded)
Printer USB interface USB2.0 compatible cable
(Hi-Speed USB compliant,
Max. 5.0 m, Shielded)
Page 53
Preparation before Use
2-5
2
Connecting Cables
Connecting LAN Cable (Optional)
Follow the steps below to connect a LAN cable to the machine.
1 When the machine is powered up, first press the
Power key on the operation panel. Check that the
Power indicator, the processing indicator and the
memory indicator are off. After this, turn off the
main power switch.
2 Connect the LAN cable to the network interface
connector located on left side of the body.
3 Connect the other end of the cable to the hub.
4 Power on the machine, and configure the network.
For details, refer to Network Setup (LAN Cable
Connection) on page 2-13.
Make sure that lamps
other than this lamp
are off.
Page 54
Preparation before Use
2-6
Connecting USB Cable
Follow the steps below to connect a USB cable to the machine.
1 When the machine is powered up, first press the
Power key on the operation panel. Check that the
Power indicator, the processing indicator and the
memory indicator are off. After this, turn off the
main power switch.
2 Connect the USB cable to the USB interface
connector (B1) located on the left side of the body.
3 Connect the other end of the cable to the PC.
Connecting the Power Cable
Connect one end of the supplied power cable to the machine and the other end to a power outlet.
Make sure that lamps
other than this lamp
are off.
IMPORTANT: Only use the power cable that comes with the machine.
Page 55
Preparation before Use
2-7
2
Power On/Off
Power On
When the main power indicator is lit... (Recovery from sleep)
Press the Power key.
When the main power indicator is off...
Open the main power switch cover and turn the main
power switch on.
NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function
is being activated and time may be taken to start up when the power is turned on.
IMPORTANT: When turning off the main power switch, do not turn on the main power switch again
immediately. Wait more than 5 seconds, and then turn on the main power switch.
Page 56
Preparation before Use
2-8
Power Off
Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the
Power key, the processing indicator and the memory indicator are off before turning off the main power switch.
If you will not switch of the main power switch, refer to Low Power Mode and Auto Low Power Mode on page 2-9,
and Sleep and Auto Sleep on page 2-10.
In case of not using the machine for an extended period of time
CAUTION: The hard disk may be operating when the Power key, the Processing indicator or Memory
indicator is lit or blinking. Turning off the main power switch while the hard disk is operating may cause
damage.
Note that when the main power switch is turned off, the machine will be unable to automatically receive print
data from computers or faxes.
Make sure that lamps
other than this lamp
are off.
CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at
the main power switch. If the machine will not be used for an even longer period of time (e.g.
vacation), remove the power plug from the outlet as a safety precaution. If the optional Fax kit is
installed, note that turning the machine off at the main power switch disables fax transmission and
reception.
CAUTION: Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
Page 57
Preparation before Use
2-9
2
Low Power Mode and Auto Low Power Mode
Low Power Mode
To activate Low Power Mode, press the Energy Saver
key. Touch panel and all indicators on the operation
panel will go out to save power except the Energy
Saver, Power, and main power indicators. This status
is referred to as Low Power Mode.
If print data is received during Low Power Mode, the
machine automatically wakes up and starts printing.
Also when fax data arrives while the machine is in Low
Power Mode when using the optional fax, the machine
automatically wakes up and starts printing.
To resume, perform one of the following actions. The
machine will be ready to operate within 10 seconds.
• Press any key on the operation panel.
• Open the document processor.
• Place originals in the document processor.
Note that ambient environmental conditions, such as
ventilation, may cause the machine to respond more
slowly.
Auto Low Power Mode
Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time.
The default preset time is 3 minutes.
Page 58
Preparation before Use
2-10
Sleep and Auto Sleep
Sleep
To enter Sleep, press the Power key. Touch panel and
all indicators on the operation panel will go out to save
a maximum amount of power except the Main Power
indicator. This status is referred to as Sleep.
If print data is received during Sleep, the print job is
performed while the touch panel remains unlit.
When using the optional fax, received fax data is printed
out while the operation panel also remains unlit.
To resume, press the Power key. The machine will be
ready within 23 seconds.
Note that ambient environmental conditions, such as
ventilation, may cause the machine to respond more
slowly.
Auto Sleep
Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode.
The default preset time is 30 minutes.
Page 59
Preparation before Use
2-11
2
Switching the Language for Display [Language]
Select the language displayed on the touch panel.
Use the procedure below to select the language.
1 Press the System Menu key.
2 Press [Common Settings] and then [Change] of
Language.
3 Press the key for the language you want to use.
4 Press [OK].
The touch panel language will be changed.
Common Settings - Language
Set the language to use for the touch panel display.
Status
Cancel OK
English Deutsch Français
Nederlands Ɋɭɫɫɤɢɣ Português
Español Italiano
12/12/2011 10:10
Page 60
Preparation before Use
2-12
Setting Date and Time
Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the
header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine
is used.
1 Press the System Menu key.
2 Press [ ], [Date/Timer] and then [Change] of
Time Zone.
3 Select the region.
4 Press [Off] or [On] of Summer Time and press [OK].
5 Press [Change] of Date/Time.
6 Set the date and time. Press [+] or [–] in each
setting.
7 Press [OK].
NOTE: If user login administration is enabled, you can only change the settings by logging in with
administrator privileges. If user login administration is disabled, the user authentication screen appears.
Enter a login user name and password, and press [Login]. The login user name and login password are both
set to "2500" in the factory default state.
Be sure to set the time difference before setting the date and time.
When the date is changed, the sample applications that are being used will become unusable. For details,
refer to Optional Function on page 9-110.
Date/Timer - Time Zone
Set time zone.
Select the location nearest you.
Time Zone
-12:00 International Date Line West
1/16
-11:00 Samoa
-10:00 Hawaii
-09:00 Alaska
-11:00 Universal Coordinated Time-11
-08:00 Baja California
Status
Cancel
OK
12/12/2011 10:10
NOTE: Press [ ] or [ ] to view the next region.
NOTE: If you select a region that does not utilize
summer time, the summer time setting screen will
not appear.
Date/Timer - Date/Time
Set the date and time.
Off
DayMonthYear
SecondMinuteHour
2011
10 10 31
12 12
Status
Cancel
OK
12/12/2011 10:10
Page 61
Preparation before Use
2-13
2
Network Setup (LAN Cable Connection)
The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP
(IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows,
Macintosh, UNIX, NetWare and other platforms.
This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures. For other network settings,
refer to the Network on 9-94.
• TCP/IP (IPv4) Setup...2-13
• AppleTalk Setup...2-15
TCP/IP (IPv4) Setup (by Entering IP Addresses)
Set up TCP/IP (IPv4) to connect to the Windows network. Set the IP addresses, subnet masks, and gateway
addresses. The default settings are "TCP/IP Protocol: On, DHCP: On, Bonjour: Off, Auto-IP: On".
Use the procedure below.
1 Press the System Menu key.
2 Press [System], [Next] of Network and then [Next]
of TCP/IP Setting.
3 Press [Change] of TCP/IP.
4 Press [On] and then press [OK].
5 Press [Change] of IPv4.
6 Press [DHCP].
7 Press [Off] of DHCP and then press [OK].
8 Press [Bonjour].
9 Press [Off] of Bonjour and then press [OK].
10 Press [IP Address] and enter the address using the
numeric keys.
11 Press [Subnet Mask] and enter the address using
the numeric keys.
12 Press [Default Gateway] and enter the address
using the numeric keys.
NOTE: If user login administration is enabled, you can only change the settings by logging in with
administrator privileges. If user login administration is disabled, the user authentication screen appears.
Enter a login user name and password, and press [Login]. The login user name and login password are both
set to "2500" in the factory default state.
NOTE: Before configuring TCP/IP (IPv4) settings, ask your network administrator for permission to obtain
an IP address.
System - IPv4
Set TCP/IP (IPv4).
* The setting will be changed after restarting the device or network.
On
Default
Gateway
0.0.0.0
0.0.0.0
0.0.0.0
Off
IP Address
Subnet Mask
Off
BonjourDHCP
Status
Cancel
OK
On
Auto-IP
12/12/2011 10:10
Page 62
Preparation before Use
2-14
13 Check if all the address entries are correct and
press [OK].
14 After changing the setting, restart the network from
the system menu, or turn the machine OFF and
then ON.
For detailed information on restarting the network,
refer to Restart Network on page 9-106.
DHCP Settings
Select whether or not to use the DHCP server. The default setting is On.
Use the procedure below.
1 Press the System Menu key.
2 Press [System], [Next] of Network and then [Next]
of TCP/IP Setting.
3 Press [Change] of TCP/IP.
4 Press [On] and then press [OK].
5 Press [Change] of IPv4.
6 Press [DHCP].
7 Press [On] or [Off] of DHCP and then press [OK].
8 After changing the setting, restart the network from
the system menu, or turn the machine OFF and
then ON.
For detailed information on restarting the network,
refer to Restart Network on page 9-106.
Bonjour Settings
Select whether or not to use Bonjour. The default setting is Off.
Refer to Bonjour Settings on page 9-95 about the procedures.
Page 63
Preparation before Use
2-15
2
Auto-IP Settings
Select whether or not to use Auto-IP. The default setting is On.
Use the procedure below.
1 Press the System Menu key.
2 Press [System], [Next] of Network and then [Next]
of TCP/IP Setting.
3 Press [Change] of TCP/IP.
4 Press [On] and then press [OK].
5 Press [Change] of IPv4.
6 Press [Auto-IP].
7 Press [On] or [Off] of Auto-IP and then press [OK].
8 After changing the setting, restart the network from
the system menu, or turn the machine OFF and
then ON.
For detailed information on restarting the network,
refer to Restart Network on page 9-106.
AppleTalk Setup
Select the Apple Talk network connection. The default setting is On.
Refer to AppleTalk on page 9-99 about the procedures.
Page 64
Preparation before Use
2-16
Installing Software
Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to
use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC.
The following softwares are supported:
Software on DVD (Windows)
Express Mode or Custom Mode can be selected for the installation method. The software that can be installed
and the printer port selection method vary depending on which method is selected.
Software Function Description
Installation method
Express
Mode
Custom
Mode
Printing System
Driver
Print This driver enables files on a computer to be
printed by the machine. Multiple page description
languages (PCL XL, KPD, etc.) are supported by
a single driver. This printer driver allows you to
take full advantage of the features of the machine.
Use this driver to print PDF files.
●
●
*
Printing System
(XPS) Driver
This printer driver supports the XPS (XML Paper
Specification) format developed by Microsoft
Corporation.
—
○
Mini printer
driver
(PCL/KPDL)
This is a Microsoft MiniDriver that supports PCL
and KPDL. There are some restrictions on the
machine features and option features that can be
used with this driver.
—
○
TWAIN driver Scan This driver enables scanning on the machine
using a TWAIN-compliant software application.
The machine has two types of TWAIN drivers: one
for scanning a document placed in the machine,
and one for reading document data stored in a
user box.
●●*
WIA driver WIA (Windows Imaging Acquisition) is a function
of Windows that enables reciprocal
communication between an imaging device such
as a scanner and an image processing software
application. An image can be acquired using a
WIA-compliant software application, which is
convenient when a TWAIN-compliant software
application is not installed in the computer.
—
○
Network FAX
driver
FAX This makes it possible to send a document
created in a computer software application as a
fax via the machine.
—
○
File
Management
Utility
Utility This makes it possible to send and save a
scanned document to a specified network folder.
—
○
Network Tool for
Direct Printing
This makes it possible to print a PDF file without
starting Adobe Acrobat/Reader.
—
○
Network Print
Monitor
This is a utility that enables monitoring of the
machine on the network.
—
○
Font — These are display fonts that enable the machine’s
built-in fonts to be used in a software application.
●●*
Page 65
Preparation before Use
2-17
2
● Standard installation.
○ Allows selection of the components to be installed.
* Selected by default.
If you are connecting this machine to a Windows PC, follow the next steps to install the software. The example
shows you how to connect your machine to a Windows 7 PC.
Installing Printer Driver in Windows
You can use either Express Mode or Custom Mode to install the software. Express Mode automatically detects
connected machines and installs the required software. Use Custom Mode if you want to specify the printer port
and select the software to be installed. For details, refer to Custom Installation in the Printing System Driver User
Guide on the DVD.
1 Insert the DVD.
2 Click View License Agreement and read the
License Agreement. Click Accept.
NOTE: Plug and Play is disabled on this device when in Sleep. Wake the device from Sleep before
continuing. Refer to Sleep and Auto Sleep on page 2-10.
The optional Fax Kit is required in order to make use of fax functionality.
The WIA driver cannot be installed on Windows XP.
NOTE: Installation on Windows must be done by a user logged on with administrator privileges.
If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.
If the autorun screen is displayed, click Run Setup.exe.
If the user account management window appears, click Allow.
Page 66
Preparation before Use
2-18
3 Click Install Software.
4 Click Express Mode.
5 Click OK.
6 Select the print system to be installed and click
Next.
NOTE: If the print system detection window
appears and the installer fails to detect the machine,
verify that it is connected to the computer via a
network or USB cable and that it is turned on and
click Reload.
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Preparation before Use
2-19
2
7 Select installation settings. Follow the instructions
on the screen to select the settings, and click Next.
8 Click Install.
9 A message appears saying that the printer has
been installed successfully. Click Finish.
This completes the printer driver installation procedure. Follow the on-screen instructions to restart the system,
if required.
If you are installing the TWAIN driver or WIA driver, continue by configuring the Setting TWAIN Driver (page 2-
23) or Setting WIA Driver (page 2-24).
NOTE: If the Windows security window appears,
click Install this driver software anyway.
Page 68
Preparation before Use
2-20
Installing Printer Driver in Macintosh
The machine's printer functionality can be used by a Macintosh computer.
The example shows you how to connect your machine to a Macintosh running MAC OS X v10.6.
1 Insert the DVD.
Double-click GEN_LIB icon.
2 Double-click either OS X 10.4 Only or OS X 10.5 or
higher depending on your Mac OS version.
3 Double-click (Brand Name) OS X vx.x.
4 Install the printer driver as directed by the
instructions in the installation software.
This completes the printer driver installation.
NOTE: Installation on MAC OS must be done by a user logged on with administrator privileges.
When printing from a Macintosh computer, set the machine’s emulation to [KPDL] or [KPDL(Auto)].
For details about the configuration method, refer to Printer on page 9-56.
If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to Bonjour
Settings on page 2-14.
In the Authenticate screen, enter the name and password used to log in to the operating system.
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2
Next, specify the print settings. If an IP or AppleTalk connection is used, the settings below are required. If a
USB connection is used, the machine is automatically recognized and connected.
5 Open System Preferences and click Print & Fax.
6 Click the plus symbol (+).
7 Click the IP icon for an IP connection or the
AppleTalk icon for an AppleTalk connection and
then enter the IP address and printer name. Click
Add.
NOTE: When using a Bonjour connection, select
[Default] and click the item that appears in "Printer
Name". The driver with the same name as the
machine automatically appears in "Driver".
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8 Select the options available for the machine and
click Continue
9 The selected printer is added. This completes the
print settings.
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2
Setting TWAIN Driver
Register this machine to the TWAIN Driver.
1 Select the Start Button of the Windows display, All
Programs, (Brand Name) and then TWAIN Driver
Setting. TWAIN Driver screen appears.
2 Click Add.
3 Enter the machine name in the Name field.
4 Select this machine from the list. To scan in a
document stored in a custom box, select a model
name with (Box).
5 Enter the machine's IP address or host name in the
Scanner Address.
6 Set units of measurement.
7 When using SSL, select the checkbox beside SSL.
8 When user login administration is enabled, select
the checkbox beside Authentication, and enter a
Login User Name (up to 321 characters) and
Password (up to 64 characters).
To use job accounting, select the checkbox of the
account, enter an Account ID (maximum of 8
digits), and click OK.
9 Click OK.
10 Click Close.
5
4
3
8
9
7
6
NOTE: When the machine’s IP address is unknown,
contact the Administrator.
NOTE: Click Delete to delete the added machine.
Click Edit to change names.
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Setting WIA Driver
Register this machine to the WIA Driver.
The following explanation assumes that Windows 7 is being used.
1 Click the Windows Start button and enter Scanner
in Program and File Search. Click Show
scanners and cameras in the search list. The
Scanners and Cameras screen appears.
2 Select the same name as this machine from WIA
Drivers, and click Properties.
3 Enter the machine name or the host name.
4 When using SSL, select the checkbox beside SSL.
5 When user login administration is enabled, select
the checkbox beside Authentication, and enter a
Login User Name (up to 321 characters) and
Password (up to 64 characters).
When job accounting is enabled, select the
checkbox beside Account ID, and enter the
account ID with as many as eight digits.
6 Set units of measurement.
7 Click OK.
5
4
3
7
6
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Preparation before Use
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2
Embedded Web Server RX (Settings for E-mail)
Embedded Web Server RX is a tool used for tasks such as verifying the operating status of the machine and
changing the settings for security, network printing, E-mail transmission and advanced networking.
The procedure for accessing Embedded Web Server RX is explained below.
1 Launch your Web browser.
2 In the Address or Location bar, enter the machine’s IP address.
e.g.) http://10.183.51.41/
The web page displays basic information about the machine and Embedded Web Server RX as well as their
current status.
3 Select a category from the navigation bar on the left of the screen. The values for each category must be
set separately.
If restrictions have been set for Embedded Web Server RX, enter the correct user name and password to
access pages other than the startup page.
For details, refer to the Embedded Web Server RX User Guide.
NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX,
refer to the Fax System (W) Operation Guide.
The optional Fax Kit is required in order to make use of fax functionality.
To change settings in Embedded Web Server RX, you must log in as an administrator of the machine.
The default factory settings are set as shown below.
Login User Name: Admin
Login Password: Admin
* Upper case and lower case letters are distinguished (case sensitive).
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E-mail Setting
Specifying the SMTP settings allows you to send images scanned with this machine as E-mail attachments.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
Before sending images scanned with this machine as E-mail attachments, check the following:
• The network environment used to connect this machine to the mail server
A full-time connection via a LAN is recommended.
• SMTP Settings
Use Embedded Web Server RX to register the IP address or host name of the SMTP server.
• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.
The procedure for specifying the SMTP settings is explained below.
1 Click Settings -> Advanced -> SMTP -> General.
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2
2 Enter the correct settings in each field.
The settings to be specified in the SMTP settings screen are shown below.
3 Click Submit.
Item Description
SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be
enabled.
SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the
SMTP server name and IP address is 64 characters. If entering the name, a DNS
server address must also be configured. The DNS server address may be
entered on the TCP/IP General tab.
SMTP Server Timeout Set the amount of time to wait before time-out in seconds.
Authentication
Protocol
Enables or disables the SMTP authentication protocol or sets POP before SMTP
as the protocol. The SMTP authentication supports Microsoft Exchange 2000.
Authenticate as Authentication can be set from three POP3 accounts or you can choose a
different account.
Login User Name When Other is selected for Authenticate, the login user name set here will be
used for SMTP authentication. The maximum length of the login user name is
64 characters.
Login Password When Other is selected for Authenticate, the password set here will be used for
authentication. The maximum length of the login password is 64 characters.
SMTP Security Enables or disables the SMTP Security. When this protocol is enabled, either
SSL/TLS or STARTTLS must be selected. To enable SMTP security, the SMTP
port may have to be changed according to the server settings. Typically, 465 for
SSL/TLS and 25 or 587 for STARTTLS are well-known SMTP ports.
POP before SMTP
Timeout
Set the amount of time to wait before time-out in seconds when you have
selected POP before SMTP as the Authentication Protocol.
Test This will test if the SMTP connection can be successfully established.
E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is
0, the limitation for E-mail size is disabled.
Sender Address Enter the E-mail address of the person responsible for the machine, such as the
machine administrator, so that a reply or non-delivery report will go to a person
rather than to the machine. The sender address must be entered correctly for
SMTP authentication. The maximum length of the sender address is
128 characters.
Signature Enter the signature. The signature is free form text that will appear at the end of
the E-mail body. It is often used for further identification of the machine. The
maximum length of the signature is 512 characters.
Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length
of the domain name is 32 characters. You can also specify E-mail addresses.
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Preparation before Use
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Loading Paper
Paper can be loaded in the two standard cassettes and the multi purpose tray. Paper feeders are also available
as an option (refer to Optional Equipment on Appendix-2).
For the paper feed methods for each cassette, refer to the page below.
* The paper feed method is the same as standard cassettes 1 and 2.
Before Loading Paper
When you open a new package of paper, fan the sheets
to separate them slightly prior to loading in the following
steps.
1 Bend the whole set of sheets to swell them in the
middle.
2 Hold the stack at both ends and stretch it while
keeping the entire stack risen.
3 Raise the right and left hands alternately to create
a gap and feed air between the paper.
4 Finally, align the paper on a level, flat table.
If the paper is curled or folded, straighten it before
loading. Paper that is curled or folded may cause a
jam.
Cassette Name Page
Standard Cassette 1,
Cassette 2
Standard cassettes 2-29
Multi Purpose Tray Multi Purpose Tray 2-32
Option Cassette 3,
Cassette 4
Paper Feeder (500-sheet x 2)* 2-29
IMPORTANT:
• The number of sheets that can be held varies depending on your environment.
• For clearer and brighter color copies, use special color paper.
You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may
cause paper jams or other faults.)
CAUTION: If you copy onto used paper (paper already used for copying), do not use paper that is stapled
or clipped together. This may damage the machine or cause poor image quality.
Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of
problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper
storage bag.
If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.
NOTE: Note that some paper types have a tendency to curl and may jam in the paper eject unit.
If the output paper scatters or stacks unevenly, turn the paper over in the cassette, or change the orientation
(vertical/horizontal) of the paper in the cassette.
If you use special paper such as letterhead, paper with holes or paper with pre-prints like logo or company
name, refer to the Paper on Appendix-9.
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2
Loading Paper in the Cassettes
The standard cassettes
The 2 standard cassettes will each hold plain paper, recycled paper or color paper.
Cassette 1 and 2 hold up to 500 sheets of plain paper (80 g/m
2
) (or up to 550 sheets of 64 g/m2 plain paper).
The following paper sizes are supported: A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, Letter,
Letter-R, Statement-R, Folio, 8K, 16K, 16K-R and 216 × 340 mm.
1 Pull the cassette out toward you until it stops.
2 Squeeze the ends of the bottom of the paper length
guide and move the guide to fit the length of the
paper.
IMPORTANT:
• When using media types other than plain paper (such as recycled or colored paper), always specify the
media type and paper weight settings. (Refer to Specifying Paper Size and Media Type for the
Cassettes on page 2-36, Media Type Setting on page 9-8.)
The cassettes can hold paper with weights between 60 and 256 g/m
2
. If you are using a paper weight
between 106 and 256 g/m
2
, set the media type to Thick and set the weight of the paper you are using.
• If the size of the paper being loaded is Oficio II, 8K, 16K,16K-R, or 216×340 mm, be sure to set the paper
size. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-36, Media Type
Setting on page 9-8.)
• If you wish to use 330 × 210 mm to 356 × 220 mm paper, contact a service technician.
NOTE: Do not pull out more than one cassette at a
time.
NOTE: Paper sizes are marked on the cassette.
NOTE:
When using 11 × 17" (ledger) paper, lay the paper length guide down flat.
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3 Grasp the paper width adjusting tab and move the
paper width guides to fit the paper.
4 Align the paper flush against the right side of the
cassette.
After removing new paper from its packaging, fan
the paper before loading it in the cassette.
(Refer to Before Loading Paper on page 2-28)
5 Insert the indication on the sheet so as to match the
size and type of paper to be placed. (The indication
is printed on both sides of the sheet.)
Example: A4
IMPORTANT:
• Before loading the paper, be sure that it is not
curled or folded. Paper that is curled or folded may
cause paper jams.
• Ensure that the loaded paper does not exceed the
level indicator (see illustration on the left).
• When loading the paper, keep the side that was
closest to the package seal facing up.
• The paper length and width guides must be
adjusted to the paper size. Loading the paper
without adjusting these guides may cause skewed
feeding and paper jams.
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2
6 Gently push the cassette back in.
7 Select the media type (plain, recycled, etc.) loaded
in the cassette. (Refer to Specifying Paper Size
and Media Type for the Cassettes on page 2-36.)
NOTE: If the machine will not be used for a
prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the
paper storage bag.
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Preparation before Use
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Loading Paper in the Multi Purpose Tray
The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m2) or up to 25 sheets of
plain paper (80 g/m
2
) lager than A4.
The multi purpose tray accepts paper sizes from A3 to A6-R and Hagaki and from Ledger to Statement-R, 8K,
16K and 16K-R. Be sure to use the multi purpose tray when you print on any special paper.
The capacity of the multi purpose tray is as follows.
• A4 or smaller plain paper (80 g/m
2
), recycled paper or color paper: 100 sheets
• B4 or larger plain paper (80 g/m
2
), recycled paper or color paper: 25 sheets
• Hagaki: 20 sheets
• Labels: 10 Sheets
• Coated: 30 Sheets
• OHP film: 10 sheets
• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Youkei 4, Youkei 2: 5 sheets
• Heavy paper (129 to 256 g/m
2
): 10 sheets
1 Open the Multi Purpose tray until it stops.
2 When loading paper sizes from A3 to B4 and
Ledger to Legal, extend the support tray section of
the multi purpose tray until the mark "Δ" is fully
appeared.
IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always
specify the media type and paper weight settings. (Refer to Specifying Paper Size and Media Type for the
Multi Purpose Tray (MP Tray Setting) on page 2-38, Media Type Setting on page 9-8.) If you are using a
paper weight of 106 g/m
2
or more, set the media type to Thick and set the weight of the paper you are using.
NOTE: When you load custom size paper, enter the paper size by referring to Specifying Paper Size and
Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-38.
When you use special paper such as transparencies or thick paper, select the media type by referring to
Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-38.
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2
3 Adjust the paper width guides to the width of the
paper.
After removing new paper from its packaging, fan
the paper before loading it in the multi-purpose tray.
(Refer to Before Loading Paper on page 2-28)
4 Insert the paper along the paper width guides into
the tray until it stops.
IMPORTANT: Keep the print side facing up.
Curled paper must be uncurled before use.
Straighten the top edge if it is curled.
When loading paper into the multi purpose tray,
check that there is no paper left over in the tray from
a previous job before loading the paper. If there is just
a small amount of paper left over in the multi purpose
tray and you want to add more, first remove the leftover paper from the tray and include it with the new
paper before loading the paper back into the tray.
If there is a gap between the paper and the paper
width guides, readjust the guides to fit the paper in
order to prevent skewed feeding and paper jams.
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Loading Envelopes
Up to 5 envelopes may be loaded in the multi purpose tray.
Acceptable envelope sizes are as follows.
1 Open the multi purpose tray.
2 Adjust the paper width guides to the width of the
envelope.
Acceptable Envelope Size
Monarch 3 7/8"×7 1/2"
Envelope #10 (Commercial #10) 4 1/8"×9 1/2"
Envelope #9 (Commercial #9) 3 7/8"×8 7/8"
Envelope #6 (Commercial #6) 3 5/8"×6 1/2"
Envelope DL 110×220 (mm)
Envelope C4 229×324 (mm)
Envelope C5 162×229 (mm)
Youkei 2 162×114 (mm)
Youkei 4 235×105 (mm)
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2
3 Insert along the paper width guide all the way in as shown.
Display when there is paper in the Job Separator
When there is paper in the Job Separator tray, the lamp lights up.
IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope.
Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.
NOTE: When you load envelopes in the multi purpose tray, select the envelope type by referring to
Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-38.
When you load envelopes or
cardstock in the multi purpose tray
Load envelopes with the print side facing down.
e.g.) When printing the address.
Open the flap.
Landscape
form
envelopes
Portrait
form
envelopes
Cardstock
(Hagaki)
Return
postcard
(Oufuku
hagaki)
IMPORTANT: Use unfolded return postcard (Oufuku hagaki).
Close
the flap.
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Specifying Paper Size and Media (Cassette Setting)
The default paper size setting for cassettes 1 and 2, for the multi purpose tray and for the optional paper feeder
(cassettes 3 to 4) is [Auto], and the default media type setting is [Plain].
To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to
Specifying Paper Size and Media Type for the Cassettes on page 2-36.)
To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to Specifying
Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-38.)
Specifying Paper Size and Media Type for the Cassettes
To fix the type of paper to be used in cassettes 1 or 2 or the optional paper feeders (cassettes 3 to 4), specify
the paper size. Also, if you use a media type other than plain paper, specify the media type setting.
Selection Item Selectable Size/Type
Paper
Size
Auto Paper size is automatically detected and selected. Select whether the
paper is in Metric size or in Inch size.
Standard
Sizes 1
Select from the standard sizes. Selectable paper sizes are as follows.
Inch models: Ledger, Legal, Letter, Letter-R, Statement-R, Oficio II
Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, 216×340 mm
Standard
Sizes 2
Select from the standard sizes not included in Standard Sizes 1.
Selectable paper sizes are as follows.
Inch models: A3, B4, A4, A4-R, A5-R, B5, B5-R, Folio, 8K, 16K, 16K-R
Metric models: Ledger, Legal, Letter, Letter-R, Statement-R, Oficio II,
8K, 16K, 16K-R
Media Type Plain (105 g/m
2
or less), Rough, Vellum* (64 g/m2 or less), Recycled,
Preprinted**, Bond*, Color*, Prepunched**, Letterhead**, Thick (106 g/
m
2
and more)*, High Quality and Custom 1~8*
* To change to a media type other than Plain, refer to Media Type Setting on page 9-8. When
the paper weight settings shown below are selected, the media indicated for each setting
cannot be selected.
• Rough: Heavy 3 • Bond: Heavy 3
• Thick: Extra Heavy
• Custom 1 to 8: Heavy3 or Extra Heavy
** To print on preprinted or prepunched paper or on letterhead, refer to Special Paper Action on
page 9-11.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.
Inch models: Press [Auto] and then [Inch].
Metric models: Press [Auto] and then [Metric].
NOTE: If the optional FAX kit is installed, the available media types for printing received faxes are as shown
below.
Plain, Recycled, Bond, Vellum, Color, Thick, High Quality, Rough and Custom 1 to 8
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Preparation before Use
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2
1 Press the System Menu key.
2 Press [Common Settings], [Next] of Original /
Paper Settings, [Next] of Cassette Setting.
3 Cassette Setting, select one of [Cassette 1] to
[Cassette 4] and press [Next].
Then press [Change] of Paper Size.
4 For automatic detection of the paper size, press
[Auto] and select [Metric] or [Inch] as the unit.
To select the paper size, press [Standard Sizes 1]
or [Standard Sizes 2] and select the paper size.
5 Press [OK]. The previous screen reappears.
6 Press [Change] of Media Type and select the
media type. Then press [OK].
NOTE: [Cassette 3] to [Cassette 4] are shown when
the optional paper feeder is installed.
Common Settings - Paper Size
Set cassette paper size.
Standard
Sizes 1
Auto
Status
A3 A4
Standard
Sizes 2
A4 A5
B4 B5 B5
Cancel OK
216x340mm
12/12/2011 10:10
Common Settings - Media Type
Select type of paper in Cassette 1.
VellumPlain
PreprintedRecycled Bond
LetterheadPrepunched
Color
Custom 2Custom 1
High Quality
Custom 3 Custom 4
Custom 7Custom 6
Custom 5
Custom 8
Status
Cancel OK
Thick
Rough
12/12/2011 10:10
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Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting)
To fix the type of paper to be used in the multi purpose tray, specify the paper size. When using other than a
plain paper, specify the media type.
Item Description
Paper
Size
Auto Paper size is automatically detected and selected. Select whether the
paper is in Metric size or in Inch size.
Standard
Sizes 1
Select from the standard sizes. Selectable paper sizes are as follows.
Inch models: Ledger, Legal, Letter, Letter-R, Statement-R, Oficio II,
Executive
Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-R, B6-R, A6-R, Folio,
216×340 mm
Standard
Sizes 2
Select from the standard sizes not included in Standard Sizes 1.
Selectable paper sizes are as follows.
Inch models: A3, B4, A4, A4-R, B5, B5-R, A5-R, B6-R, A6-R, Folio, 8K,
16K, 16K-R
Metric models: Ledger, Legal, Letter, Letter-R, Statement-R, Oficio II,
Executive, 8K, 16K, 16K-R
Others Select from special standard sizes and custom sizes*.
Selectable paper sizes are as follows.
ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9),
Envelope #6 (Commercial #6 3/4), Envelope Monarch, Envelope DL,
Envelope C5, Envelope C4, Hagaki, Oufuku hagaki, Youkei 4, Youkei 2,
Custom
Size
Entry
Enter the size not included in the standard size.
Selectable paper sizes are as follows.
Inch size
X (Horizontal): 5.83~17.00" (in 0.01" increments),
Y (Vertical): 3.86~11.69" (in 0.01" increments)
Metric size
X (Horizontal): 148~432 mm (in 1mm increments),
Y (Vertical): 98~297 mm (in 1mm increments)
Media Type Selectable media types are as follows.
Plain (105g /m
2
or less), Rough, Transparency,
Vellum (64 g/m
2
or less), Labels, Recycled, Preprinted**, Bond,
Cardstock, Color, Prepunched**, Letterhead**, Envelope, Thick (106 g/m
2
and more), Coated, High Quality and Custom 1~8
* Refer to Custom Paper Size on page 9-5 for selecting Custom 1- 4 for Custom Paper Size.
** Refer to Media Type Setting on page 9-8 for selecting Custom 1- 8 from Media Type.
To print on preprinted or prepunched paper or on letterhead, refer to Special Paper Action on
page 9-11.
NOTE: To change to a media type other than Plain, refer to Media Type Setting on page 9-8.
If the optional FAX kit is installed and the multi purpose tray is used to print a received FAX, the available
media types are as shown below.
Plain, Labels, Recycled, Bond, Vellum, Color, Coated, Cardstock, Envelope, Thick, High Quality, Rough and
Custom 1 to 8
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Preparation before Use
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2
1 Press the System Menu key.
2 Press [Common Settings], [Next] of Original /
Paper Settings, [Next] of MP Tray Setting, and then
[Change] of Paper Size.
3 For automatic detection of the paper size, press
[Auto] and select [Metric] or [Inch] as the unit.
To select the paper size, press any of [Standard
Sizes 1], [Standard Sizes 2], [Others] or [Size
Entry] and select the paper size.
If you have chosen [Size Entry], press [+] or [–] to
enter X (horizontal) and Y (vertical) sizes. You may
enter the size directly using the numeric keys by
pressing [# Keys].
4 Press [OK]. The previous screen reappears.
5 Press [Change] of Media Type and select the
media type. Then press [OK].
Common Settings - Paper Size
Set the multi-purpose tray paper size.
Standard
Sizes 1
Auto
Standard
Sizes 2
Others
Size Entry
A3 A4 A4 A5
A6 B4 B5 B5
Status
Cancel OK
B6 216x340mm
12/12/2011 10:10
Common Settings - Paper Size
Set the multi-purpose tray paper size.
Standard
Sizes 1
X(148 - 432)
297
Auto
Status
# Keys
Y(98 - 297)
210
# Keys
Standard
Sizes 2
Others
Size Entry
Cancel OK
mm
mm
12/12/2011 10:10
Common Settings - Media Type
Select type of paper in Multi-Purpose Tray.
VellumPlain
PreprintedRecycled Bond
LetterheadPrepunched
Color
Custom 2Custom 1
Coated
Custom 3 Custom 4
Custom 7Custom 6Custom 5 Custom 8
Transparency Labels
Cardstock
ThickEnvelope
Status
Cancel OK
High Quality
Rough
12/12/2011 10:10
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Loading Originals
Follow the steps below to load originals for copying, sending or storing.
Placing Originals on the Platen
You may place books or magazines on the platen in addition to ordinary sheet originals.
1 Open the document processor.
2 Place the original. Put the scanning side facedown
and align it flush against the original size indicator
plates with the back left corner as the reference
point.
NOTE: Before opening the document processor, be
sure that there are no originals left on the original
table or on the original eject table. Originals left on
the original table or on the original eject table may
fall off when the document processor is opened.
When placing books or magazines on the machine,
do so with the document processor in the open
position.
Shadows may be produced around the edges and in
the middle of open-faced originals.
NOTE:
For details on Original Orientation, refer to
When placing originals on the platen on page 4-8.
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Preparation before Use
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2
Original size indicator plates
3 Close the document processor.
IMPORTANT: Do not push the document processor
forcefully when you close it. Excessive pressure may
crack the platen glass.
CAUTION: Do not leave the document processor
open as there is a danger of personal injury.
Page 90
Preparation before Use
2-42
Loading Originals in the Document Processor
The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided
originals are scanned.
Part Names of the Document Processor
(1) Original placement indicator
(2) Top cover
(3) Original width guides
(4) Original table
(5) Original eject table
(6) Original stopper
(7) Opening handle
Originals Supported by the Document Processor
The document processor supports the following types of originals.
Originals Not Supported by the Document Processor
Do not use the document processor for the following types of originals.
• Soft originals such as vinyl sheets
• Transparencies such as OHP film
• Carbon paper
• Originals with very slippery surfaces
• Originals with adhesive tape or glue
• Wet originals
• Originals with correction fluid which is not dried
• Irregularly shaped (non-rectangular) originals
• Originals with cut-out sections
• Crumpled paper
• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).
• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases
before loading. Failure to do so may cause the originals to jam).
(1)
(2)
(3)
(4)
(7)
(5)
(6)
Document Processor
Weight 45 to 160 g/m
2
(duplex: 50 to 120 g/m2)
Size Maximum A3 to Minimum A5
Maximum Ledger to Minimum Statement-R
Capacity Plain paper (80 g/m
2
), Colored paper, Recycled paper,
High Quality: 50 sheets (Mixed size originals: 30 sheets)
Thick paper (157 g/m
2
): 25 sheets
Art paper: 1 sheet
Page 91
Preparation before Use
2-43
2
How to Load Originals
1 Adjust the original width guides.
2 Place the originals. Put the side to be scanned (or
the first side of two-sided originals) face-up. Slide
the leading edge into the document processor as
far as it will go. The original placement indicator will
be lit.
Ensure that loaded originals do not exceed the
level indicator. Exceeding the maximum level may
cause the originals to jam (see the figure).
Originals with punched holes or perforated lines
should be placed in such a way that the holes or
perforations will be scanned last (not first).
IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table.
Originals left on the original eject table may cause the new originals to jam.
NOTE: For details on Original Orientation, refer to
When placing originals on the document
processor on page 4-8.
IMPORTANT: Confirm that the original width guides
exactly fit the originals. If there is a gap, readjust the
original width guides. The gap may cause the
originals to jam.
Page 92
Preparation before Use
2-44
Original placement indicator
The original placement indicator is lit depending on how
originals are placed.
Indication and its status is as follows.
• Green lit: Original is placed properly.
Page 93
3-1
3 Basic Operation
This chapter explains the following operations.
• Login/Logout .......................................................................................3-2
• Enter key and Quick No. Search key ..................................................3-4
• Touch Panel Display ...........................................................................3-5
• Original Preview..................................................................................3-6
• Selecting Color Mode..........................................................................3-7
• Copying...............................................................................................3-8
• Sending.............................................................................................3-21
• Confirmation Screen of Destinations ................................................3-28
• Preparation for sending a document to a PC....................................3-29
• Specifying Destination ......................................................................3-39
• Using the Document Box ..................................................................3-42
• Canceling Jobs .................................................................................3-51
• Quick Setup Screen..........................................................................3-52
• Program ............................................................................................3-55
• Registering Shortcuts (Copy, Send, and Document Box Settings) ...3-57
• Using the Internet Browser ...............................................................3-59
• Using Weekly Timer ..........................................................................3-61
• Checking Counter .............................................................................3-62
• Help Screen ......................................................................................3-62
Page 94
Basic Operation
3-2
Login/Logout
If user login administration is enabled, it is necessary to enter the login user name and password to use the
machine.
Login
1 If the screen shown appears during operations,
press [Login User Name].
Press [# Keys] to enter the login data using the
numeric keys.
2 Enter the login user name and press [OK].
3 Press [Login Password].
Press [# Keys] to enter the login data using the
numeric keys.
4 Enter the password and press [OK].
5 Check the login user name and password are
correct, and press [Login].
NOTE: You will be unable to login if you forget your login user name or login password. In this event, login
with administrator privileges and change your login user name or login password. The login user name and
login password are both set to "2500" in the factory default state.
If the guest authentication setting is enabled, the Authentication/Logout key must be pressed when logging in.
For details, refer to the Guest Authorization Set. on page 10-12.
Login
User Name
Login
Status
Enter login user name and password.
Login
Password
abcdef
********
Login to:
Local
# Keys
ID Card
Login
CancelCheck Counter
# Keys
12/12/2011 10:10
NOTE: Refer to the Character Entry Method on
Appendix-6 for details on entering characters.
NOTE: If Network Authentication is selected as the
user authentication method, either Local or Network
can be selected as the authentication type.
Page 95
Basic Operation
3-3
3
Simple Login
If this screen is displayed during operations, select a
user and log in.
Logout
To logout from the machine, press the Authentication/
Logout key to return to the login user name/login
password entry screen.
Users are automatically logged out in the following circumstances:
• When the machine is put to Sleep by pressing the Power key.
• When the Auto Sleep function is activated.
• When the auto panel reset function is activated.
• When Auto Low Power Mode is activated.
• When the machine is placed in Low Power Mode by pressing the Energy Saver key.
Status
Select the user to login.
01
No.
Keyboard
Login
A
02
B
03
C
1/2
12/12/2011 10:10
NOTE: If a login password is required, an input
screen will be displayed.
For details, refer to the Simple Login on page 10-17.
Page 96
Basic Operation
3-4
Enter key and Quick No. Search key
This section explains how to use the Enter key and Quick No. Search key on the operation panel.
Using the Enter ( ) key
The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].
The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g.
[ OK], [ Close]).
The operation of the Enter key is explained below using copy paper selection as an example. For details of the
procedure, refer to Paper Selection on page 4-3.
1 In the paper selection screen, press the key for the
cassette containing the required paper size.
The Enter ( ) symbol appears on the [OK] on the
touch panel, indicating that the Enter key performs
the same action as [OK].
2 To copy using the selected paper, press the Enter
key (or [OK]).
Using the Quick No. Search ( ) key
Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric
keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by
its program number.
The Quick No. Search key performs the same action as the [No.] displayed on the touch panel.
The use of the Quick No. Search key is explained below using an example in which a speed dial number is
specified and used to select a destination. For more information on speed dialing, refer to Specifying
Destination on page 3-39.
1 Press the Quick No. Search key (or [No.]) in the
basic send screen.
2 In the number entry screen, use the numeric keys
to enter the speed dial number.
3 If you entered a speed dial number between 1 and
3 digits long, press the Enter key (or [OK]).
The specified destination appears in the
destination list.
Status
Cancel OK
Paper Selection
Auto
A4
Plain
A4
Plain
A3
Plain
A4
Plain
Add Shortcut
Copies
Cassette
Paper Set.
MP Tray
MP Tray
100%
A4
A4
Preview
Original
Zoom
Paper
:
:
:
12/12/2011 10:10
abcd@efg.com
Status
Destination Detail
Address
Book
Folder Path
Entry
E-mail
Addr Entry
1/100
AAA BBB
FFF GGG HHH III JJJ
0001
0006 0007
0008
0009 0010
1/1
i-FAX
Addr Entry
FAX No.
Entry
WSD Scan
/DSM Scan
Place original.
Destination
DirectOn Hook
A OFFICE
B OFFICE
C OFFICE
Org./Sending
Data Format
Quick SetupDestination Color/
Image Quality
Advanced
Setup
Program
Enter One Touch key number
using # keys.
0011
Cancel OK
(0001 - 1000)
12/12/2011 10:10
NOTE: If you enter a 4-digit speed dial number, the
operation in step 3 can be omitted. The basic send
screen appears and the specified destination
appears in the destinations list.
Page 97
Basic Operation
3-5
3
Touch Panel Display
Display for Originals and Paper
The touch panel displays the selected paper source and output tray.
Display of keys that cannot be set
Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in
a non-selectable state.
Normal Grayed out Hidden
In the following cases, the key is
grayed out and cannot be
selected.
• Cannot be used in
combination with a feature that
is already selected.
• Use prohibited by user control.
• [Preview] has been pressed.
(Refer to Original Preview on
page 3-6)
Cannot be used because an
option is not installed.
Example:
When a finisher is not installed,
[Staple] does not appear.
NOTE: If a key that you wish to use is grayed out, the settings of the previous user may still be in effect. In
this case, press the Reset key and try again.
If the key is still grayed out after the Reset key is pressed, it is possible that you are prohibited from using the
function by user control. Check with the administrator of the machine.
Copy Image
Copies
Color/
Image Quality
Org./Paper/
Finishing
Quick Setup Layout/Edit Advanced
Setup
Status
Shortcut 1
Shortcut 4
Shortcut 3
Shortcut 2
Shortcut 6
Shortcut 5
:
:
:
Program
Press Start key to start printing.
Press [Cancel] to change settings.
Cancel
A4Original
Zoom
Paper
100%
A4
Duplex Staple
Normal 0
DensityPaper
Selection
Auto
Zoom
100%
Off1-sided
>>1-sided
Off
Combine
12/12/2011 10:10
Original
position
Size/orientation of
original and paper
Paper
source
Output
tray
Remaining amount of toner
Staple
OffOff
Combine
Staple
OffOff
Combine
Staple
OffOff
Combine
Page 98
Basic Operation
3-6
Original Preview
You can display a preview image of the scanned document on the panel.
The procedure for previewing scanned originals is explained below.
1 Press the Copy key and place the original on the
platen.
2 Press [Preview].
3 The machine starts scanning the original. When
scanning is completed, the preview image appears
on the panel.
4 To change the quality or the layout, press [Cancel]
or the Stop key. Change the settings and press
[Preview] again to see a preview image with the
new settings.
5 If there is no problem with the preview image, press
the Start key. Copying begins.
NOTE: To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking
Document Details on page 3-48.
The procedure described here is for copying a single-page original.
Copy Image
Preview
Copies
Color/
Image Quality
Org./Paper/
Finishing
Quick Setup Layout/Edit Advanced
Setup
Status
Shortcut 1
Shortcut 4
Shortcut 3
Shortcut 2
Shortcut 6
Shortcut 5
Original
Zoom
Paper
100%
---
:
:
:
---
Place original.
Program
100%
A4
A4
Preview
Original
Zoom
Paper
:
:
:
Copy Image
Staple
Normal 0
DensityPaper
Selection
Auto
Zoom
100%
Off1-sided
>>1-sided
Duplex
Off
Combine
12/12/2011 10:10
Copy Image
Copies
Color/
Image Quality
Org./Paper/
Finishing
Quick Setup Layout/Edit Advanced
Setup
Status
Shortcut 1
Shortcut 4
Shortcut 3
Shortcut 2
Shortcut 6
Shortcut 5
:
:
:
Program
Press Start key to start printing.
Press [Cancel] to change settings.
Cancel
A4Original
Zoom
Paper
100%
A4
Duplex Staple
Normal 0
DensityPaper
Selection
Auto
Zoom
100%
Off1-sided
>>1-sided
Off
Combine
12/12/2011 10:10
NOTE: If you scan a multi-page original, only the
first page is previewed.
Page 99
Basic Operation
3-7
3
Selecting Color Mode
When you scan and then copy, send or store documents, you can select the color mode used for scanning from
the operation panel.
The basic procedure for selecting the color mode is explained below, using an example in which the scanned
document is copied.
1 Press the Copy key.
2 Place the originals in the document processor or on
the platen.
3 Press the Auto Color key, Full Color key or Black
& White key to select the color mode.
4 Specify the required settings for copying.
5 Press the Start key.
Automatically recognizes whether scanned
documents are color or black & white.
Scans all documents in full color.
Scans all documents in black & white.
NOTE: You can fine-tune the color mode from the
touch panel.
• Copying: You can use Single Color
copying in Cyan, Green, etc.
(page 4-32).
• Sending/Storing: You can select Auto Color
(Color/Gray), Auto Color
(Color/B & W), Full Color or
Grayscale (page 6-22).
You can also change the default color mode for
copying and sending/storing. For details, refer to
Color Selection (Copy) on page 9-19 or Color
Selection (Send/Store) on page 9-19.
Page 100
Basic Operation
3-8
Copying
Follow the steps as below for basic copying.
1 Press the Copy key.
2 Place the originals on the platen or in the optional
document processor.
3 Check that [Auto] is selected of Paper Selection on
the touch panel. Paper that matches the size of the
original will be selected automatically.
To change the paper size, press, [Org./Paper/
Finishing], [Paper Selection] and select the desired
paper source.
4 Use the numeric keys to enter the copy quantity.
Specify the desired number up to 999.
5 Press the Start key to start copying.
NOTE: If the touch panel is turned off, press the
Energy Saver key or the Power key and wait for the
machine to warm up.
NOTE: For loading instructions, refer to Loading
Originals on page 2-40.
Copy Image
Preview
Copies
Color/
Image Quality
Org./Paper/
Finishing
Quick Setup Layout/Edit Advanced
Setup
Status
Shortcut 1
Shortcut 4
Shortcut 3
Shortcut 2
Shortcut 6
Shortcut 5
Original
Zoom
Paper
100%
---
:
:
:
---
Place original.
Program
100%
A4
A4
Preview
Original
Zoom
Paper
:
:
:
Copy Image
Staple
Normal 0
DensityPaper
Selection
Auto
Zoom
100%
Off1-sided
>>1-sided
Duplex
Off
Combine
12/12/2011 10:10
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