Turning Technologies WorkSpace User Manual

WorkSpace for PC

User Guide

9.4

WorkSpace for PC 2

TABLE OF CONTENTS

ABOUT WORKSPACE 4

Technical Requirements Getting Started

Downloading and Installing WorkSpace Registering the Software Checking for Software Updates Setting Up WorkSpace Connect Setting Up MobiView Setting Up Mobi Learners Setting Up the DualBoard via USB Setting Up the DualBoard via Wireless Kit Setting Up the Touch Board and Touch Board Plus via USB Connecting the Touch Board Plus

Mouse Actions

Touch Gestures The WorkSpace Toolbar WorkSpace Modes WorkSpace Window

5 5

5 6 6 6

8 9 9

10 10

11 11

PREFERENCES 13

Options New Page Setup Transparency and Language Toolbar Settings

Creating a Custom Button

Customize Toolbar

Adding a Tool to the Toolbar Removing a Tool from the Toolbar Creating a Custom Scheme

Gradient Page Setup

Changing a Gradient

Tablet Settings

THE WORKSPACE TOOLBAR AND MENUS 20

Toolbar

Table 1: WorkSpace Modes Table 2: Tools Available in Lesson and Annotate Over Desktop Mode

Table 3: Tools Available in Office Mode Menus Other Options

Selecting the SRS

Creating a Flow Question

Asking a Flow Question

Device Manager

13 15

17 17 18 18

18 19 19 19 19

20 20

28 29 29

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Selecting Device Manager

WORKSPACE MODES 31

Lesson Mode

Accessing Lesson Mode WorkSpace Tools

Mouse Mode

Enabling Mouse Mode Capture

Annotate Over Desktop Mode

Annotating Over the Desktop

Multi-User Mode

Selecting the Multi-User Menu Setting Up Multi-User Mode Setting Up Quick Start Selecting the Presenter Presenter Tools Locking Tablets and Clickers (If Applicable)

Exiting Multi-User Mode Office Mode Whiteboard Mode

Enabling Whiteboard Mode

Using Whiteboard Mode

31 32 33 33 33 33

34 34 34

36 36 36

37 38 38

39 39 39

USING WORKSPACE 40

Using Layers Copying an Object Locking and Unlocking an Object Creating Page Transitions Exporting a Presentation Object or Entity Distributing Files Distributing Files as GWB (PC Only) Distributing Files as IWB Exporting Files

41 42 42 42 43 43 43

THE GALLERY 44

Searching the Gallery Selecting a Gallery Object Adding a File to the Gallery Building a Database Importing a File from a Device Editing Gallery Files Exporting Gallery Files Adding a New Category Adding a File to Favorites Deleting a File from the Gallery

45 45 45

46 46 46

47 47 47 47

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ABOUT WORKSPACE

WorkSpace allows instructors to create, assemble and present content while engaging students. The software can be used with any program - content or curriculum - and features more than 50 tools for building, displaying, annotating, organizing, controlling, importing, capturing, recording and sharing teaching materials.

WorkSpace allows you to interact with any form of digital content and can be used in combination with DualBoard™, Touch Board, Touch Board Plus, MobiView™, Mobi™Learner tablets, Student Response Systems (Pulse) or ResponseCard NXT.

This chapter covers the following sections:

Technical Requirements Getting Started The WorkSpace Toolbar WorkSpace Modes WorkSpace Window

Technical Requirements

The following are required for WorkSpace to properly function:

NOTE

Administrative privileges are required to install the software.

l Microsoft Windows® XP SP 2, Vista, 7 or 8

l Intel® Pentium® dual-core processor, 2 GHz or higher (or equivalent)

l 2 GB RAM

l 1 GB hard disk space for installation (600 MB for additional Gallery content)

l DVD-ROM drive for installation

l USB port

l XVGA (1024x768) or higher resolution with minimum 24-bit color

l Video card with support for DirectX 9 or greater

l Speakers and microphone for audio and video files

l Adobe® Flash® Player 9.0 or higher

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Getting Started

This section covers the following topics:

Downloading and Installing WorkSpace

WorkSpace can be installed from a disc, www.turningtechnologies.com/responsesystemsupport/downloads or from a direct setup file.

Prerequisites

Verify that your system meets the Technical Requirements.

Insert the WorkSpace disc into the CD-ROM drive.

Double-click Setup.exe. The WorkSpace Software window is displayed.

Click Install Software.

Select the appropriate language from the drop-down menu and click OK. The InstallShield Wizard opens.

Click Next.

Select the I accept the terms in the license agreement radio button if you agree to the End User License Agreement (EULA).

Click Next.

Select Complete and click Next.

Click Install.

Click Finish.

Restart your computer before using WorkSpace.

Registering the Software

Registering the WorkSpace software allows you to receive notices of software updates.

Open WorkSpace.

Click the Main Menu icon on the toolbar, mouse over Help and select Register Online. Your default web browser opens the product registration web page.

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Enter the required information in the fields provided and click Submit.

Checking for Software Updates

Periodically, Turning Technologies releases software updates. Follow the steps below to check for WorkSpace updates.

Click the Main Menu icon on the toolbar, mouse over Help and select Check for Updates.

NOTE

If Check for Updates is gray in color, the most up-to-date version of WorkSpace is installed.

Setting Up WorkSpace Connect

The Turning Technologies Device Manager must be installed on your computer prior to using WorkSpace Connect.

WorkSpace Connect turns your tablet into an interactive mobile whiteboard that is compatible with most Android and iPad tablets.

NOTE

Using WorkSpace Connect is optional. Skip this task if you do not want to use the WorkSpace Connect app.

Open WorkSpace.

Click the Main Menu icon on the toolbar and select Preferences. The WorkSpace Preferences window opens.

Click the Tablet Settings tab.

Check the box labeled Allow Tablet Connection.

Enter the Host Name and Password in the boxes provided.

Click Save/Update to save your changes, and click OK to close the Preferences window.

Next Steps

Download and install the WorkSpace Connect app for your tablet from the appropriate app store. See the WorkSpace Connect User Guide for Technical Requirements and instructions on how to use the app.

Setting Up MobiView

The Turning Technologies Device Manager must be installed on your computer prior to using the MobiView. The MobiView communicates with Turning Technologies software through the wireless MobiView receiver. The receiver is a USB device stored in the charging stand or on the backside of the MobiView.

Turn on the classroom computer on which WorkSpace is installed.

Insert the Mobi receiver into a USB port on the classroom computer. The blue LED on the Mobi receiver will light up.

NOTE

If a USB hub is needed, you must ensure that you use a powered USB hub.

Turn on the MobiView by pressing the blue Power button on top of the unit. The message Attempting to Connect is displayed on the MobiView screen.

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When the MobiView connects to the Mobi receiver, the Home Screen appears.

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If the message, Unable to Connect is displayed, verify that the Mobi receiver is inserted into a working USB port.

When the two devices have been successfully paired, the blue button on the Mobi receiver will stop blinking and remain a solid blue until one of the following three instances occur:

l the Mobi receiver is removed from the computer

l the MobiView is turned off

l the computer is turned off

Pairing the device is a one-time operation.

Setting Up Mobi Learners

The Turning Technologies Device Manager must be installed on your computer prior to using the Mobi Learners. Mobi Learners must be able to communicate with the WorkSpace software. Communication is established either by a USB connection or through wireless (RF). The RF (Radio Frequency) receiver plugs into a USB port on the computer or a powered USB Hub.

Turn on the classroom computer on which WorkSpace is installed.

Insert the Mobi receiver into a USB port on the classroom computer. The blue LED on the Mobi receiver will light up.

NOTE

If a USB hub is needed, you must ensure that you use a powered USB hub.

Press the activation button on the Mobi receiver. The blue light will begin to blink.

Turn on the Mobi.

Press the blue activation button on the back of the Mobi to activate the RF signal. The button is located next to the battery opening.

IMPORTANT

You have two minutes to press the activation button.

When the two devices have been successfully paired, the blue button on the Mobi receiver will stop blinking and remain a solid blue until one of the following three instances occur:

l the Mobi receiver is removed from the computer

l the Mobi is turned off

l the computer is turned off

Pairing the device is a one-time operation.

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Setting Up the DualBoard via USB

The Turning Technologies Device Manager must be installed on your computer prior to using the DualBoard. Device Manager is automatically installed with the following software: WorkSpace, CPS, Response and Flow.

Connect the AC/DC power adapter to the controller box.

Plug the opposite end of the AC/DC power adapter into a wall outlet.

Connect the USB cable to the DualBoard controller box.

Plug the opposite end of the USB cable into an available USB port on your computer.

Click the Power switch to the On position.

NOTE

The AC/DC power adapter is only used to charge the electronic pens.

Setting Up the DualBoard via Wireless Kit

An RF (Radio Frequency) receiver plugs into a USB port on your computer or a powered USB Hub. A second receiver is connected to the DualBoard controller box via USB cable. The receiver is seated in a holster that slips over the frame at the top of the board.

The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use a powered USB extension cable to remove the RF receiver from under furniture that may shield the RF signal.

Connect the AC/DC power adapter to the DualBoard controller box.

Plug the opposite end of the AC/DC power adapter into a wall outlet.

Plug the end of the USB cable (RJ12) into the DualBoard controller box located on the back of the board. The controller box is located on the bottom left of the board, if the board has already been hung up.

Slide the RF COM plastic grey holster over the board’s frame at the top of the DualBoard.

Seat the receiver into the plastic grey holster.

Click the Power switch to the On position.

Plug the RF receiver into an available USB port on your computer.

Press the pairing button on the receiver.

Press the pairing button on the RF receiver. The blue light will begin to blink.

IMPORTANT

You have two minutes to press the pairing button.

When the two devices have been successfully paired, the blue buttons on the receivers will stop blinking and remain a solid blue until one of the following three instances occur:

l the RF receiver is removed from the computer

l the DualBoard is turned off

l the computer is turned off

Pairing the device is a one-time operation.

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Setting Up the Touch Board and Touch Board Plus via USB

The Turning Technologies Device Manager must be installed on your computer prior to installing the Touch Board. Device Manager is automatically installed with the following software: WorkSpace, CPS, Response and Flow.

The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use a powered USB extension cable to remove the RF Hub from under furniture that may shield the RF signal.

Connect the AC/DC power adapter to the controller box.

Plug the opposite end of the AC/DC power adapter into a wall outlet.

Connect the USB cable to the Touch Board controller box.

Plug the opposite end of the USB cable into an available USB port on your computer.

Click the Power switch to the On position.

Connecting the Touch Board Plus

Turning Technologies Device Manager version 7.3 or higher must be installed on your computer prior to installing the Wireless Kit.

The MultiHub plugs into a USB port on your computer or a powered USB Hub. The RFCOM (Radio Frequency Communicator) plugs into a wall outlet while positioned in the RFCOM clip that slips over the frame at the side of the Touch Board Plus.

Slide the plastic gray clip over the frame at the side of the Touch Board Plus.

Seat the RFCOM into the plastic gray clip.

Connect the appropriate end of the power cord into the power cord terminal and the opposite end into a nearby wall outlet.

Connect the USB cable from the Touch Board Plus to the RFCOM .

Turn on the RFCOM power switch . The amber light will turn on to show a successful connection to the Touch Board Plus.

Plug the MultiHub into a working USB port on your computer or a powered USB hub.

Press the pairing button on the MultiHub. The blue light will begin to blink.

Press the pairing button on the RFCOM.

IMPORTANT

You have two minutes to press the pairing button.

When the two devices have been successfully paired, the blue light on the RFCOM will stop blinking and remain a solid blue. The light will dim when connection to the MultiHub is lost.

Pairing the device is a one-time operation.

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Mouse Actions

Mouse Command Use Mouse Action Action

Left-click Open items Touch and release to click

Double-click Open files and folders Two quick finger taps

Right-click

Drag Drag items across screen Move one finger left or right

Access content sensitive dropdown menu

Touch with two fingers slightly apart

**menu appears by first touch

Touch Gestures

NOTE

Touch Gestures are native to Windows 7 and 8 and are not compatible on Windows XP, Vista, OS X or Linux platforms.

Gesture Use Gesture Action Action

Zoom

Zoom in/out on an image or web page

Use two fingers in a pinching or pull apart motion

Rotate Rotate content

Flicks

Pan

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Flick or throw objects across the screen

Scroll through content or web page

Use two fingers in a clockwise or counterclockwise motion

Make a quick flick motion in desired direction

Drag finger up or down on content or scrollable window

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The WorkSpace Toolbar

By default, WorkSpace opens in Lesson Mode with the WorkSpace toolbar floating on the desktop. The WorkSpace toolbar can be customized. See Customize Toolbar.

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The WorkSpace toolbar will become transparent if not in use. Click anywhere on the toolbar to reactivate it.

WorkSpace Modes

WorkSpace allows you to capture text, graphics, or virtually any image from any application that you can project from your computer. The software is categorized into six "modes," each consisting of different capabilities.

By default, WorkSpace opens in Lesson Mode. In Lesson Mode, WorkSpace takes a screenshot of the desktop allowing you to annotate over the static image - write, draw, insert images, highlight, interact with, and annotate over prepared material. A blank page can be used as a whiteboard in a lesson without leaving the WorkSpace presentation.

For more information, see Lesson Mode.

In Mouse Mode, the internet can be accessed using the Mouse tool. Additionally, select any of the annotation tools while in Mouse Mode to change/return to Lesson Mode.

See Mouse Mode for more information.

By selecting Annotate Over Desktop Mode, the desktop is turned into a canvas. Use the Annotation Tools, Page Tools or Capture Tools to write and draw on the desktop.

Refer to Annotate Over Desktop Mode.

Multi-User Mode allows two or more participants to interact with Turning Technologies whiteboards using collaborative (shared) or defined (one person per defined area) space. Multiple Mobi devices can be displayed on the whiteboard at the same time.

Refer to Multi-User Mode.

Open and interact with Microsoft Office applications directly from the WorkSpace software in Office Mode.

For more information, see Office Mode.

All notes made on the whiteboard can be captured and saved as pages within WorkSpace for distribution, without the use of the projector in Whiteboard Mode.

See Whiteboard Mode for more information.

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Icons can be made available by customizing the toolbar. See Customize Toolbar for more information.

WorkSpace Window

Once in WorkSpace, the WorkSpace Window is displayed. The WorkSpace Window consists of a page in the presentation file and several toolbars on the right side and bottom of the window. By default, the window can be sized and moved.

The Toolbar displays when WorkSpace is opened in Lesson Mode. The default toolbar scheme is set to Intermediate.

The Page Navigation Toolbar displays the tools used to navigate through the presentation file, including the Pan Page, Previous Page, Page Counter, Next Page and Multi-User Mode tools.

Click the Extend/Scroll Page arrows to extend the page.

The Properties Bar provides options to change the properties of the selected annotation tool (pen, highlighter, shape). For example, the pen tool Properties Bar includes color, width, transparency, line ends and line styles.

The Properties Bar also contains the Page Properties, including backgrounds, color and transparency, which can be accessed by clicking the Selection tool on the WorkSpace Toolbar.

To the left of the Properties Bar is the LayersToolbar. The Layers window appears when using the Layers Toolbar. By default, all annotations on a page are arranged in a single layer. Add, delete, show, hide, and arrange different layers.

Use the Recycle Bin to delete selected objects from the page. Drag the selected object and drop it in the Recycle Bin. Click the Undo tool to retrieve objects dropped into the Recycle Bin.

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PREFERENCES

The Preferences window features the following tabs:

Options New Page Setup Transparency and Language Toolbar Settings Customize Toolbar Gradient Page Setup Tablet Settings

To access the Preferences window, click the Main Menu icon and select Preferences.

Options

Use the Options tab to configure a variety of WorkSpace features.

User Selectable Folders

When WorkSpace is installed, four User Selectable Folders are created in the Documents\InterWrite WorkSpace folder. These folders provide default locations for GWB image files, exported presentation files, images for the Gallery, graphics to use with the Stamper tool and AVI files.

l Images stored in the User Pictures Folder can be accessed in My Gallery, which is opened from the Gallery Menu.

Images can also be used by the Create Image Page tool as Image Page backgrounds, or inserted on a page in the Annotation Window using the Insert Media tool.

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l User-supplied stamps will be displayed in the Properties Bar for the Stamper tool. Both images and stamps must be in

BMP, GIF, JPEG, TIFF or PNG format.

l The Record and Playback tool will play any AVI or WMV recording stored in the User Recordings Folder by opening the

default video player on the system.

l To change the location of a folder, select the folder in the User Selectable Folders list, click Browse and navigate to a

new location.

Control Options

Check this box if you use a legacy electronic pen for the DualBoard and would like WorkSpace to automatically sense when the electronic pen is changed. When this option is checked, the color of the virtual ink on the projected image will match the colored rings of the electronic pen being used.

Annotation Window Options

By default, the Allow Window Sizing checkbox is selected. This option allows you to easily move the WorkSpace window around the desktop. If you would like WorkSpace to open in full screen mode, uncheck the Allow Window Sizing checkbox.

Cursor Orientation

By default, the pen tools are set to right-handed orientation. If you are using more than one Mobi during the presentation, or the WorkSpace Connect application, click the Show Tablet ID on Cursor checkbox to identify which Mobi is interacting with the presentation.

Default Internet Address

The Internet Browser tool points to the company website by default. Enter another URL in this field to display a different internet start-up page.

Automatically Save Pages

Presentation files are automatically saved as they are created. By default, the Auto Save option is set to save every five (5) minutes. Auto Save can be disabled, or the frequency can be changed, by selecting a different time interval.

Add Page Title

By default, the title that appears on the Annotation window title bar is automatically added to the pages of exported and printed presentation files. These options can be turned off by clearing the respective checkboxes.

Curve Smoothing

Selecting this checkbox creates smoother writing when using annotation tools.

Snap Grid Settings

Selecting this checkbox forces drawn objects to be drawn at a set grid point. You also can choose to display the grid on-screen and determine the grid spacing.

Document Camera Selection

Select a default camera from the drop-down menu.

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New Page Setup

The New Page Setup tab features preferences for new pages and captures.

Setting up Blank Pages

Use this option to configure blank pages, including the default background color and the default capture options. Set a background color for the Create Blank Page tool and Create Grid Page tool.

Setting up Captures

By default, WorkSpace switches to Annotation Mode, captures the screen, and displays it in the Annotation window. Selecting a different Capture Option only works when it is selected while in Mouse Mode. The Preference settings do not affect the way the Capture tool functions.

Capture Option Use

Always capture partial

Always capture freeform area

Always capture a window

Always capture screen Take a snapshot of the full screen and display it on a new page in the Annotation Window.

Prompt at capture time

Setting up Annotate Over Desktop

By default, WorkSpace opens a window prompting to save a document prior to exiting the software. This option can be changed to Always Save, Prompt or Never Save. If Always Save is selected, WorkSpace will save every document without notification.

Setting up Grid Pages

Configure lined grid pages, pages with columns and true grid pages with both horizontal and vertical lines.

Select To

Click and drag the cursor around the object to be captured. The partial capture will display on a new blank page.

Freehand drag the cursor around the object to be captured. The capture will display on a new blank page.

As the cursor is moved, a grid will appear that defines the boundaries of the selectable window. Move the cursor to the window to be captured and click. The window will display on a new blank page.

Select the checkbox to have the capture placed on a new blank page. After the capture is placed, select the capture option.

Horizontal

Vertical

Center Grid Center the grid to place the configured grid in the middle of the page.

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Create horizontal lines on a page. Set the amount of space (in pixels) between the horizontal lines.

Create columns on a page. Set the amount of space (in pixels) between the vertical lines. Clear the Horizontal checkbox if you do not want pages with rows.

Set identical Snap Grid Setting pixels (under the Options tab) and Grid Lines pixels (horizontal and vertical) so that any lines drawn on a Grid Page will “snap” into place.

+ 34 hidden pages

Turning Technologies WorkSpace User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

ABOUT WORKSPACE

Technical Requirements

Getting Started

Downloading and Installing WorkSpace

Registering the Software

Checking for Software Updates

Setting Up WorkSpace Connect

Setting Up MobiView

Setting Up Mobi Learners

Setting Up the DualBoard via USB

Setting Up the DualBoard via Wireless Kit

Setting Up the Touch Board and Touch Board Plus via USB

Connecting the Touch Board Plus

Mouse Actions

Touch Gestures

The WorkSpace Toolbar

WorkSpace Modes

WorkSpace Window

PREFERENCES

Options

New Page Setup