Turning Technologies Insight 360 Cloud User Manual
Insight 360
User Guide
3.0
Insight 360 2
© 2015 Turning Technologies, LLC. All rights reserved.
Portions Responsive Innovations, LLC, Microsoft Corporation
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose,
without the express written permission of Turning Technologies, LLC. All rights reserved.
Turning Technologies, LLC, 255 West Federal Street, Youngstown, OH 44503 USA.
TurningPoint® is a registered trademark of Turning Technologies, LLC. Other trademarked product names mentioned in this manual
are owned by their respective companies.
The following regulatory statements apply to radio frequency and infrared transmitters and receivers mentioned in this manual,
including the ResponseCard RF, ResponseCard RF LCD, ResponseCard IR, ResponseCard XR, ResponseCard NXT, QT Device,
CPS IR, CPS Pulse, CPS Spark, Gen 2, PRS RF, PRS IR, DualBoard, Touch Board, Touch Board Plus, MeetingBoard, SchoolBoard,
iPannel, Mobi, MobiView, MobiKWIK, Mobi Learner, Mobi 360 and their respective receivers.
FCC Statement
This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not
cause harmful interference, and (2) this device must accept any interference received, including interference that may cause
undesired operation.
Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate
the equipment.
IC Statement
This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two conditions: (1)
this device may not cause interference, and (2) this device must accept any interference, including interference that may cause
undesired operation of the device.
Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio exempts de licence. L'exploitation est
autorisée aux deux conditions suivantes : (1) l'appareil ne doit pas produire de brouillage, et (2) l'utilisateur de l'appareil doit accepter
tout brouillage radioélectrique subi, même si le brouillage est susceptible d'en compromettre le fonctionnement.
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Insight 360 3
Table of Contents
TABLE OF CONTENTS 3
ABOUT INSIGHT 360 CLOUD™ 6
How Insight 360 Cloud Works
Technical Requirements
Getting Started
Creating a Turning Account
Downloading Software
Setting Up the Mobi 360 and Clickers
Setting Up the Insight 360 Teacher and Student Apps
Generating a Session Code
Setting Up Insight 360 Cloud Web Access
Upgrading Devices to Insight 360 Cloud
The Insight 360 Cloud Home Tab
Removing a Message from the Message Center
CueTag™ Creator
Tagging Questions with the CueTag Creator
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MY CLASSES 17
Classes
Creating a New Class
Adding/Removing Students from a Class
Copying a Class
Deleting a Class
Editing Class Details
Combining Classes
Students
Adding a Student Manually
Importing Students
Viewing the Student Import Exception Log
Editing a Student in the Exception Log
Editing Student Details
Enrolling a Student in a Class
Removing a Student from a Class
Removing a Student from the Database
Inactivating a Student
MY FAVORITES 30
Setting Up Favorites
Creating a Favorite by Browsing for or Using a Path
Creating a Favorite Using Drag and Drop
Organizing Favorites
Changing a Favorite Page Name
Deleting a Favorite
Editing a Favorite
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Insight 360 4
Viewing a Favorite from Insight 360 Cloud
Accessing Favorites During Instruction
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MY TESTS 35
Answer Key Tests
Creating an Answer Key Test
Adding a Question to an Answer Key Test
Attaching a Test File Document
Editing an Answer Key Test
Copying an Answer Key Test
Importing an Answer Key Test
Exporting an Answer Key Test
Deleting an Answer Key Test
Question Types
Creating Multiple Choice Questions
Creating Multiple Answer Questions
Creating Numeric Questions
Creating Short Answer Questions
Creating True/False Questions
Creating Yes/No Questions
Creating Poll Questions
ExamView Tests
Opening ExamView Test Generator
The Test Player
Starting a Self-Paced Test
Using the Timer for Self-Paced Tests
Displaying the Student Response Grid During a Test
Ending a Self-Paced Test
Viewing Results of a Self-Paced Test
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MY STANDARDS 50
Adding Standards to the Quick Select List
Adding a Standard to a Test Question
MY RESULTS 52
Configuring Reports
Generating a Report
Setting a Report Date Range
Changing the Proficiency Setting for a Report
Switching the Report View
Saving, Printing and Exporting Reports
Class Reports
Generating a Performance Analysis Report
Generating a Standards Analysis Report
Generating a Multiple Standard Analysis Report
Session Reports
Generating a Performance Analysis Report
Generating a Question Analysis Report
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Insight 360 5
Generating a Session Content Report
Generating a Response Summary Report
Generating a Student Summary Report
Generating a Response Grid Report
Student Reports
Generating a Performance Summary Report
Generating a Session Results Report
Generating a Standards Analysis Report
Generating a Multiple Standard Analysis Report
Viewing and Editing Scores
Viewing Scores for a Class Session
Editing Student Results
Assigning Scores to an Anonymous Student
Editing Question Results
Exporting Constructed Response Images and Scratchpad Drawings
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MY SETTINGS 75
Device Management
Preferences
Student Devices Join Configuration
Student Device Settings
Mobile Devices
Manage Plugins
Activating the Plugin
Importing a Class from a Third-Party Testing System
Viewing and Editing an Imported Class
Using a Test from a Third-party Testing System
Viewing Test Results from an Imported Test
Backup/Restore
Upgrade Devices to Insight 360 Cloud
About
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TROUBLESHOOTING INSIGHT 360 CLOUD 81
USING INSIGHT 360 CLOUD WITH A PROGRAMMED QT DEVICE 87
CONTACT US 88
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Insight 360 6
About Insight 360 Cloud™
The Insight 360 Cloud software performs four main functions:
l Set up of class rosters, students, Favorites and tests
l Administration of self-paced tests
l Storage and reporting of class session data
l Presentation mode for formative assessment
Minimal setup is required before the Insight 360 Cloud system can be used for the first time. To utilize all of the benefits of the
Insight 360 Cloud system, the following should be set up:
l Preferences
l Classes
l Students
l Favorites
l Tests
Most of these require a one-time setup and do not require editing until your classes or students change.
NOTE
You will use the Mobi 360 mobile interactive whiteboard or the Insight 360 Teacher app to teach
class.
Administration of Self-paced Tests
During class, the only time you will need to open the Insight 360 Cloud software is to administer a self-paced test. A self-paced
test presents a list of questions to the participant. Students answer each question at their own pace using their own Pulse 360
or ResponseCard NXT clickers, QT Device, the Insight 360 Student app or Web Access. Answer Key and ExamView® selfpaced tests are administered from the My Tests tab.
Storage and Reporting of Class Session Data
Insight 360 Cloud stores several types of class session data while a session is running on the Mobi 360. When a class session
is over, Insight 360 Cloud makes the class session data available for viewing, editing and reporting purposes. Class session
data includes test and question scores, screenshots and reports. Class session data is available from the My Results tab.
This chapter covers the following sections:
How Insight 360 Cloud Works
Technical Requirements
Getting Started
The Insight 360 Cloud Home Tab
CueTag™ Creator
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Insight 360 7
How Insight 360 Cloud Works
The Mobi 360 or Insight 360 Teacher app allows you to control the Insight 360 Cloud software from a mobile platform. The
teacher device itself does not retain any data, settings or other information. It presents data gathered from Insight 360 Cloud. It
also allows you to control the lesson content and setup, and administer and view formative assessments while walking around
the classroom. You can view anything that is collected from the student response devices at any time on the Mobi 360 or the
Insight 360 Teacher app.
Communicating with Student Devices
Insight 360 Cloud communicates with the following clickers
and their corresponding receivers:
l Pulse 360
l ResponseCard NXT
l QT Device
Insight 360 Cloud can also communicate via Wi-Fi or the
school’s LAN when using the Insight 360 Student app or
Insight 360 Cloud Web Access service. When questions are
initiated from either the Mobi 360, Insight 360 Teacher app or
Insight 360 Cloud (in the case of a self-paced test), the Insight
360 Cloud software collects data from the student response
system. Self-paced tests can be sent to tablets via the Insight
360 Cloud software.
NOTE
To use the constructed response feature, the instructor must use the Insight 360 Teacher app.
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Insight 360 8
Technical Requirements
Windows
l Microsoft Windows® 7 or 8 (32- or 64-bit)
l Intel or AMD 600 MHz class processor (1 GHz or higher recommended)
l 2 GB RAM
l 4 GB hard disk space for installation
l 1024 x 768 resolution at 32-bit color or higher
l Adobe® Acrobat® Reader version 9.0 or equivalent PDF reader
l DVD Drive with dual layer support for installation
l Standard USB 2.0 port (2)
l Active internet connection
l Turning Technologies Device Manager 6.71 or higher for users running other Turning Technologies software
Mac
l Mac® OS X 10.7, 10.8, 10.9 or 10.10
l Intel processor
l 2 GB RAM
l 4 GB hard disk space for installation
l 1024 x 768 resolution at 32-bit color or higher
l Adobe® Acrobat® Reader version 9.0 or equivalent PDF reader
l DVD Drive with dual layer support for installation
l Standard USB 2.0 port (2)
l Active internet connection
l Turning Technologies Device Manager 6.71 or higher for users running other Turning Technologies software
Insight 360 Cloud Teacher app
l iPad® with iOS 6 or higher
l Android™ tablet with OS 4.0 or higher and 7 inch minimum screen
l It is recommended that the network support the use of Internet Group Management Protocol (IGMP)
Insight 360 Student app
l iPad with iOS 6 or higher
l Android tablet with OS 4.0 or higher
l Local high-speed, enterprise class Wi-Fi connection for tablet
l It is recommended that the network support the use of Internet Group Management Protocol (IGMP)
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Insight 360 9
Getting Started
These steps will get you started using Insight 360 Cloud quickly.
This section covers the following topics:
Creating a Turning Account
Downloading Software
Setting Up the Mobi 360 and Clickers
Setting Up the Insight 360 Teacher and Student Apps
Generating a Session Code
Setting Up Insight 360 Cloud Web Access
Upgrading Devices to Insight 360 Cloud
Creating a Turning Account
A Turning Account is a unique identifier that is used to tie together all software accounts and response devices. A Turning
Account is required for use with Turning Technologies products.
1
Go to https://account.turningtechnologies.com/.
2
Click Create Account.
The Sign Up page is displayed.
3
Enter your email address and click Next.
A verification email will be sent to the email address you provide.
4
Check your email and click the link to verify your Turning Account.
NOTE
If you did not receive the verification email, click the Resend Verification button in Turning
Account.
5
Enter all required fields as noted by the asterisks.
6
From the Role drop-down menu, select Instructor.
7
Enter and confirm your password in the fields provided.
NOTE
The password must be at least eight characters long and contain one lowercase letter, one
uppercase letter and one number.
8
Select the box labeled I accept the Terms of Use and click Create account.
The Dashboard is displayed.
Downloading Software
Prerequisites
You must have Administrative privileges on your computer to download the Install version of the software.
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Insight 360 10
IMPORTANT
Prior to downloading, verify with your institution which version of the software is supported.
1
Sign in to your Turning Account.
2
Select Downloads from the left menu.
3
Select the appropriate program.
4
Save the file to a specified location.
5
Open the file and follow the on-screen instructions.
Setting Up the Mobi 360 and Clickers
Mobi 360 is the mobile interactive whiteboard used to display coursework, annotate your computer desktop, and pose
interactive questions. The Mobi 360 comes with a receiver, USB cable, charging stand and digital pen.
NOTE
Skip this task if you are not using a Mobi 360 with Insight 360 Cloud.
1
Unpack the hardware from the packaging.
2
If necessary, charge the Mobi 360 mobile interactive
whiteboard and digital pen.
NOTE
The Mobi 360 and digital pen are
delivered partially charged to allow you
to use these items immediately after
unpacking the box. However, it is
recommended to charge these items for
approximately eight hours before
beginning normal use.
3
Plug the Mobi 360 receiver into an available USB
port on your computer. The receiver is located on the
back of the Mobi 360.
NOTE
You must use a powered USB hub if a
USB hub is needed.
4
Turn on the Mobi 360 by pressing the blue power button at the top of the device.
The message Please wait while a connection to Insight is being established is displayed on the Mobi 360 screen.
5
Press and release the blue button on the Mobi 360 receiver while the receiver is still inserted into the USB port on your
computer.
6
Tap Continue on the Mobi 360.
The message Please wait while a connection to Insight is being established is displayed on the Mobi 360 screen.
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Insight 360 11
7
To set up and connect clickers, plug in the clicker receiver.
When you start a class the join code (JC)/channel is displayed at the top of the Mobi 360 screen. Students may need to
manually enter the join code/channel into the clickers.
Setting Up the Insight 360 Teacher and Student Apps
If using a tablet for the teacher device instead of the Mobi 360 or if students are using tablets instead of clickers, follow the
instructions below.
1
Download and install the Insight 360 Teacher and Student apps from the appropriate app store.
2
Open the Insight 360 Cloud desktop
software, sign in with your Turning
Account, click and select Mobile
Devices from the left menu.
3
Select the box labeled Enable Insight
360 Teacher app.
4
Enter the computer name (alias) and
password in the boxes provided.
NOTE
The computer name must
be unique. This is the
name the students will
use to find your computer
when connecting with the
Insight 360 Student app.
5
Optionally, select Preferences from the left menu and select the box labeled Prompt teacher to confirm student
reconnect.
This setting generates a prompt whenever a student attempts to rejoin a class session using the Insight 360 Student
app.
6
On the tablet, open the Insight 360 Teacher app.
7
Tap the computer name entered in step 4.
8
Enter the password in the box provided.
9
Tap OK.
The Teach a Class screen appears.
Generating a Session Code
When using the Insight 360 Teacher app, you can generate a Session Code to prevent unauthorized tablets from joining a
session as student devices. Students enter the generated code into their tablets when they attempt to join the class session.
IMPORTANT
Session Codes are required when using Insight 360 Cloud Web Access, but are optional when
using the Insight 360 Student app.
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Insight 360 12
1
Open Insight 360 Cloud and sign in
with your Turning Account.
2
Click and select Mobile
Devices from the left menu.
3
Select the box labeled Require
session code to connect.
Insight 360 Cloud assigns a
session code when the class is
started.
4
Provide the code to your students
to input in the Session Code field
on the Insight 360 Student app.
Setting Up Insight 360 Cloud Web Access
1
Open Insight 360 Cloud and sign in with your Turning Account.
2
Click and select Mobile Devices from the left menu.
3
Select the box labeled Allow Web Access students to connect.
IMPORTANT
Only check this box if you are connected to the internet and will be using Web Access.
Upgrading Devices to Insight 360 Cloud
In many cases, you can use previous generations of devices with the Insight 360 Cloud system.
IMPORTANT
Mac users must contact Technical Support before upgrading MobiView™, Pulse or Spark devices.
A MobiView mobile interactive whiteboard and its corresponding receiver can be upgraded to become a Mobi 360 mobile
interactive whiteboard with “Teach Class” capability and Mobi 360 receiver.
Pulse and Spark clickers and their corresponding receivers can be upgraded to become Pulse 360 and Spark 360 participant
devices with receivers.
For all devices listed above, this is a one-way upgrade initiated from My Settings in the Insight 360 Cloud software.
WARNING
Once a device is upgraded, it cannot be used in its original configuration again. For example, a
MobiView that has been upgraded to a Mobi 360 cannot be used with the WorkSpace™ or CPS™
student response systems.
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Insight 360 13
Mobi KWIK™ and Mobi Learner™ mobile interactive whiteboards can be used with Insight 360 Cloud following a firmware
update as learner devices in multi-user mode. These devices do not need to be upgraded and can continue to function with
CPS, Response™ and WorkSpace through Device Manager.
1
Insert the Mobi RF receiver into an available USB port on the computer with the Insight 360 Cloud software.
2
Use a USB cable to connect the MobiView to the same computer as in step 1.
3
Click in Insight 360 Cloud.
4
Select Upgrade Devices to Insight 360 Cloud from the left menu.
5
Select the Upgrade your MobiView and Mobi RF receiver to Insight 360 Cloud radio button.
6
Click Start Upgrade.
A dialog box notifies you that the upgrade cannot be undone.
7
Click OK to upgrade your devices.
8
Click Start Upgrade.
Progress bars display the status of the upgrade.
WARNING
Do NOT disconnect the MobiView or Mobi RF receiver while the upgrade is in process.
If you are attempting to upgrade using a Mac, a message will appear. Please contact
Technical Support to assist you before continuing.
9
When the upgrade is complete, click Finish.
The MobiView is now upgraded to a Mobi 360, and the Mobi RF receiver is now upgraded to a Mobi 360 receiver. You
can now disconnect the Mobi 360 from the computer.
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Insight 360 14
The Insight 360 Cloud Home Tab
The Home tab in the Insight 360 Cloud software contains three main sections:
l Learn About Insight 360 Cloud - Contains links to training videos and to the Help Center
l Quick Links - Contains links to often-used functions within Insight 360 Cloud including starting a self-paced test,
tagging, Favorites and ExamView®
l Message Center - Shows important notifications and messages
Two additional links are also available in the Insight 360 Cloud software:
Opens My Settings
Opens the Insight 360 Cloud Help Center
Using Quick Links
The Quick Links section of the Insight 360 Cloud Home tab provides links to often-used functions within the Insight 360 Cloud
software.
Start a self-paced test - Opens Test Player from the My Tests tab, allowing you to run an Answer Key
or ExamView® test.
Start Tagging - Opens the CueTag Creator, allowing you to use existing course materials with Insight
360 Cloud.
Modify My Favorites pages - Opens My Favorites, where you can set up links to files and websites to
be accessed during instruction from the Mobi 360 or the Insight 360 Teacher app.
Launch ExamView® Test Generator - Opens the ExamView Test Generator, allowing you to create or
modify an ExamView test.
Removing a Message from the Message Center
The Message Center on the Insight 360 Cloud Home tab displays important messages and notifications. Most messages
require an action to remove the notification.
EXAMPLE
Reminder to register Insight 360 Cloud
Device Conflict error
Firmware update available
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Insight 360 15
1
Click the light blue portion of the message.
The page that requires action opens.
2
Complete the action to remove the message.
NOTE
Click to the right of the message to
temporarily remove the message. The
message will reappear the next time you
restart your computer. To permanently
remove the message, complete the
corresponding action.
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Insight 360 16
CueTag™ Creator
A CueTag™ is a small barcode generated by Insight 360 Cloud. A CueTag can be placed on a software document, such as a
Microsoft PowerPoint presentation or text document. The CueTag contains question information read by the Insight 360 Cloud
software and sent to the Mobi 360 or Insight 360 Teacher app.
Tagging Questions with the CueTag Creator
Placing a CueTag on a page enables you to use the Insight 360
Cloud system to ask and record participant responses to
questions that you have already created in existing course
materials.
1
On the Insight 360 Cloud Home tab, click .
The CueTag Creator window opens.
2
Select the type of question to be tagged from the
Question drop-down menu.
3
Select the question format and click the button that
represents the correct answer.
A thin barcode is generated in the CueTag Preview box.
4
Enter a short description in the box provided if
necessary.
The short description is displayed on the Mobi 360 or the
Insight 360 Teacher app. The short description is also
displayed in the reports.
5
If an educational standard should be associated with this
question, click Standard and select the applicable
standard.
NOTE
You can only assign one standard per
CueTag.
6
Drag and drop or copy and paste the CueTag into the in
the appropriate place in the document.
NOTE
DO NOT change the size and DO NOT “hide”
the CueTag from the screen. The CueTag
must be visible to be recognized.
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Insight 360 17
My Classes
A class is a particular subject taught at a specified time and date interval. A class also includes a roster of students who are
enrolled in that class. To teach a class, use the Mobi 360 or the Insight 360 Teacher app.
Each class on your daily schedule is a separate class in Insight 360 Cloud.
EXAMPLE
British Literature taught Monday through Friday from 8:30 a.m. to 9:20 a.m.
British Literature taught Monday through Friday from 9:30 a.m. to 10:20 a.m. (with different
students)
Mythology taught Mondays and Wednesdays from 11:15 a.m. to 12:00 p.m.
A class session is a specific instance of a class.
EXAMPLE
British Literature taught at 8:30 a.m. on Monday, October 17, 2014.
This chapter covers the following sections:
Classes
Students
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Insight 360 18
Classes
Setting up a class in Insight 360 Cloud allows the software to:
l Associate screenshots, tests, quiz questions and responses with a class session
l Save student data associated with the class session
l Provide access to class session and student data after the session has ended
You can start an anonymous class without setting up a class in Insight 360 Cloud. However, the data from an anonymous
class cannot be associated with specific students.
An Insight 360 Cloud class consists of the following basic data:
l Class Name
l Course ID (computer generated or use your own)
l Class Period (Optional)
l Section (Optional)
l Start and End Dates (school semester or year dates)
l Start and End Times
l Days of the Week that the class is taught
l Students enrolled in the class
NOTE
Students must be added to the Insight 360 Cloud database before they can be added to classes.
This section covers the following topics:
Creating a New Class
Adding/Removing Students from a Class
Copying a Class
Deleting a Class
Editing Class Details
Combining Classes
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Insight 360 19
Creating a New Class
1
Select the My Classes tab and click
Classes.
2
Click .
3
In the Class Name field, enter the
name of the new class.
4
In the Course ID field, use the
assigned course identification
number or enter a new Course ID.
5
Optionally, in the Period field, enter the
code for the time slot the class is to
be taught.
This is usually a digit between 0 (zero)
and 10, but any alphanumeric
characters can be used.
6
Optionally, in the Section field,enter the
alphanumeric code representing the
class section.
7
In the Start Date field, enter the course start date in format MM/DD/YYYY, or click to select the course start date.
8
Repeat step 7 in the End Date field.
9
In the Start Time field, enter the course start time, or click to select the time from a drop-down box.
NOTE
The arrow buttons change time elements based on the cursor position within the time field.
For example, click AM and then click either arrow button to change AM to PM.
10
Repeat step 9 in the End Time field.
11
Select the boxes for each day the class is to be taught.
12
Click Add/Remove Students to add students to the class.
NOTE
Students must be added to the Insight 360 Cloud database before they can be added to
classes. See Students on page 23 for more information.
Adding/Removing Students from a Class
Use the Add/Remove Students button to add or remove a student from a class. Students must be added to the Insight 360
Cloud database before they can be added to classes.
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Insight 360 20
NOTE
You can also add or remove a student to or from a class from the Students section of My Classes.
See Students on page 23 for more information.
1
Select the My Classes tab and click
Classes.
2
From the class list, select the class to
which the student is to be added.
NOTE
The list is initially
organized in alphabetical
order. Click a column
heading to change the
sort order. Use the scroll
bar on the right to view
the entire list.
3
Click Add/Remove Students to open
the list of available students.
4
Click the search box below the
Available Students list and enter the
first or last name of the student to add. The list filters as you type.
NOTE
If the student you want to add does not appear in the Available Students list, click the Click
Here link to add a new student to the Insight 360 Cloud database.
Alternatively, double-click the student's name. The student is moved to the Enrolled Students list.
TIP
Multiple students may be selected by holding the Shift or Ctrl key on the keyboard.
5
To remove a student, click .
Alternatively, double-click the student's name. The student is removed from the class and moved to the Available
Students list.
6
To add a student, click the student's name to select it and then click .
7
Click Close.
Copying a Class
You can use the Copy Class feature to create similar classes, such as multiple sections of the same class. All students
enrolled in the original class are enrolled in the copied class.
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Insight 360 21
1
Select the My Classes tab and click Classes.
2
Select the class you want to copy from the class list.
TIP
The list is initially organized in alphabetical order. Click a column heading to change the sort
order. Use the scroll bar on the right to view the entire list.
3
Click .
A copy of the class appears in the class list.
4
From the class list, select the copied class.
The copied class opens to the right of the class list.
5
Edit the class details to reflect the new information.
6
Click Add/Remove Students to modify student enrollment. For more information on modifying students, see
Adding/Removing Students from a Class on page 19
Deleting a Class
Use the Delete Class feature to remove unwanted classes from the Insight 360 Cloud database.
WARNING
Once the class is deleted from the Insight 360 Cloud database, all of the session data associated
with the class including test scores, screenshots and reports will also be deleted. Students
enrolled in the class will not be deleted from the database, but student results relating to the
deleted class will be deleted.
1
Select the My Classes tab and click Classes.
2
Select the class to delete from the class list.
TIP
The list is initially organized in alphabetical order. Click a column heading to change the sort
order. Use the scroll bar on the right to view the entire list.
3
Click .
A warning appears.
4
Verify that the class is the correct class to delete and click Yes.
Editing Class Details
Editing class details can be particularly useful if you created a new class by copying a similar class.
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Insight 360 22
1
Select the My Classes tab and click Classes.
2
Select the class to edit from the class
list.
TIP
The list is initially
organized in alphabetical
order. Click a column
heading to change the
sort order. Use the scroll
bar on the right to view the
entire list.
3
Click Edit Class.
4
Edit any of the class details as shown.
Combining Classes
The Combine Classes feature is designed for certain integration platforms and allows you to create a combined class using
imported classes from the integration platform.
1
Select the My Classes tab and click Classes.
2
Click .
3
Edit the class details to reflect the new combined class information.
4
Click Add/Remove Classes.
5
Select one or more classes form the Eligible Classes column and click .
NOTE
Only classes imported from a certain integration platform will be listed in the Eligible Classes
column.
6
Click Close.
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Insight 360 23
Students
Students must be added to your Insight 360 Cloud database before they can be enrolled in classes.
NOTE
All favorites, classes, student data and other Insight 360 information resides on the computer used
to set up this data. This data is not accessible if you take the Mobi 360 or the Insight 360 Teacher
app to another classroom, even if that classroom computer is running Insight 360. You must also
set up that computer with the same classes, students, favorites and other data.
This section covers the following topics:
Adding a Student Manually
Importing Students
Viewing the Student Import Exception Log
Editing a Student in the Exception Log
Editing Student Details
Enrolling a Student in a Class
Removing a Student from a Class
Removing a Student from the Database
Inactivating a Student
Adding a Student Manually
Prerequisites
Before you can add a student to a class, the student must be entered into the Insight 360 Cloud database.
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Insight 360 24
1
Select the My Classes tab and click Students.
2
Click .
3
In the First, Middle and Last fields,
enter the student's first, middle and
last name.
NOTE
The middle name is
optional, but the first and
last names are required.
4
In the Student ID field, use the
assigned student identification
number or enter a unique
identification number assigned to the
student by you, the school or district.
5
In the Grade field, enter the grade level
of the student.
EXAMPLE
8 for eighth grade
6
If the student has two last names, type the student's second last name in the Second Last field.
NOTE
The student is alphabetized by the last name, not the second last name.
7
Click to add another student.
Importing Students
You can use a comma-separated database file (CSV file) to add (import) student data into the Insight 360 Cloud database. You
can then view and edit student data using the Insight 360 Cloud software.
The CSV file must contain the following fields: Last name, First name and Student ID.
The Insight 360 Cloud database holds six fields: the required fields listed above plus the following: Middle name, Grade level
and Second Last name.
The import process maps the fields in the CSV file to the corresponding fields in the Insight 360 Cloud database. You can also
assign the imported students into zero, one or multiple classes during the import.
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Insight 360 25
NOTE
A student can only be imported once. If you attempt to import a student with the same Student ID
as an existing student in your Insight 360 Cloud database, the import process will not import the
duplicate student, but will move the duplicate student into the Student Import Exception Log. For
more information, see Editing a Student in the Exception Log on page 26.
1
Select the My Classes tab and click Import from CSV.
2
Click Start Import.
The Student Import screen is displayed.
3
Select the box(es) corresponding to the class(es) into which the students will be imported and click Next.
TIP
The class list is initially sorted by start date. Change the sort order by clicking Period or Start
Date.
4
Click and navigate to the CSV file containing the student roster.
5
Select the desired file and click Open.
NOTE
If you have previously imported students from a database file and want to use the same field
mappings, select your saved mapping entry from the Use Predefined Mapping drop-down
menu.
6
On the Map Fields screen, click the arrow next to the number zero to indicate the number of header rows to ignore in this
file.
NOTE
If you do not specify the number of header rows to ignore, students named “First Name
Middle Name Last Name” may result. Delete those students from the class or from the
database.
7
For each column on the Map Fields screen, click the Not Used drop-down and select the corresponding Insight 360
Cloud database field.
EXAMPLE
If the column contains student first names, select First Name.
If the column does not match an Insight 360 Cloud field, leave the selection as Not Used.
8
Click Next when mapping is complete.
9
Review the student data to be imported and click Finish Import.
10
On the Import Successful screen, do one of the following:
l Click View Exception Log if errors were found during the import process.
l Click Save Mapping to save Map Fields settings (step 6) for use during the next import.
l Click Import More Students to import another CSV file.
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Insight 360 26
NOTE
If there are errors in the import process, the student with the error will not be imported.
Instead, the affected student will be placed in the Student Import Error Log. For more
information, see Editing a Student in the Exception Log on page 26.
Viewing the Student Import Exception Log
If there are errors in the import process, the student or students containing errors (also called exceptions) will not be imported.
Instead, the affected student or students are placed in the Student Import Exception Log. You can view and edit students in the
Exception Log.
1
Select the My Classes tab and click Import from CSV.
2
Click View Exceptions.
NOTE
If the student import did not generate any errors, you will not see the View Exceptions
option.
Editing a Student in the Exception Log
If there are errors during the student import process, the affected students are moved to the Student Import Exception Log. The
Error column provides a brief explanation of the error.
NOTE
The most common exception is a duplicate Student ID.
If a student has not been imported into the Insight 360 Cloud database, the Student Imported column displays No. Student
information, such as the Student ID, can be edited.
If a student has been imported into the Insight 360 Cloud database the Student Imported column displays Yes. Student
information cannot be edited.
1
To edit students in the exception log:
a
In the exception log, double-click the item to be edited.
b
Enter the new information and press Enter.
2
To import edited students into the Insight 360 Cloud database:
a
Select the box or boxes that correspond to the student.
b
Click Import Selected Students.
WARNING
This action occurs immediately and cannot be undone.
3
To remove students from the exception log:
a
Select the box or boxes that correspond to the student.
b
Click Remove Selected Exceptions.
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Insight 360 27
WARNING
This action occurs immediately and cannot be undone.
Editing Student Details
Once a student has been added to the Insight 360 Cloud database, you can edit the student's name, ID, grade level and
classes. A student can also be enrolled or removed from a class.
1
Select the My Classes tab and click Students.
2
In the Search box, enter the first or last name of the student to modify.
The student list filters as you type.
Alternatively, select the student to modify from the student list.
3
Select the student's name.
4
Click Edit Student.
5
Enter the changes in each field as applicable.
NOTE
Insight 360 Cloud saves changes to each field automatically when you click away from the
edited field.
Enrolling a Student in a Class
A student can be enrolled in more than one class.
NOTE
You can also add a student to a class from the Classes section of My Classes.
1
Select the My Classes tab and click Students.
2
In the Search box, enter the first or last name of the student to modify.
The student list filters as you type.
Alternatively, select the student to modify from the student list.
3
Select the student's name.
4
Click Add/Remove Classes.
5
Below Available Classes, select the appropriate class.
6
Click .
Alternatively, double-click the class name.
The class is moved to the Enrolled Classes list.
7
Click Close.
Removing a Student from a Class
The Students section of My Classes allows you to view all classes that have been added to a student's profile.
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