Triumph-Adler DC2018 Instruction Handbook

Instruction Handbook

DC 2018

Fax system (K)

Digital Multifunctional

System

Contents

General Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Legal Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Safety Conventions in This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii

Important! Please Read First. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Overview of Operation Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

1 FAX System Parts

FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

2 Preparing to Fax

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selecting the Line Type (Inch Model Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Configuring TTI Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering Fax Information (Local Information) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Current Date and Time (Date & Time Setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

3 Basic Operation

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Select the Original Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Select the Size for Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Zoom Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Continuous Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Automatic Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Canceling Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

4 Basic Functions

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Direct Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Interrupt Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Timer-based Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Deleting a Job in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Manual Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

OPERATION GUIDE i

One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

5 Advanced Functions

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Remote Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Subaddress Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Subaddress-based Confidential Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Fax Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Password-based Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Encrypted Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

E-mail Notification of Job Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45

Displaying Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46

Printing Communication Management Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-53

User Login. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-55

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-56

6Network Fax

Overview of Network Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Initial FAX System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

7 FAX System Settings

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Fax Media Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Number of Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Fax Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Reception Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

2in1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Bulk Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20

Remote Diagnosis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-21

Remote Diagnosis ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

8 Troubleshooting

Memory Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Warning and Maintenance Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Troubleshooting Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

9 Reference Information

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Menu Flowcharts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Error Code Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

ii OPERATION GUIDE

General Notice

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

OPERATION GUIDE iii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/ EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current

Safety of information technology equipment, including electrical business equipment

The common technical regulation for the attachment requirements for connection to the analogue public switched telephone networks (PSTNs) of terminal equipment (excluding terminal equipment supporting the voice telephony justified case service) in which network addressing, if provided, is by means of dual tone multi-frequency (DTMF) signaling

< =

16A

16A per phase

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950

CTR 21

iv OPERATION GUIDE

Technical regulations for terminal equipment

This terminal equipment complies with:

•TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

•AN 11R00AN for P •NO 01R00National AN for N

• AN 12R00 AN for E •NO 02R00National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

•DE 03R00National AN for D • P 04R00 National AN for P

•DE 04R00National AN for D • P 08R00 National AN for P

•DE 05R00National AN for D

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria Germany Liechtenstein Slovakia Belgium Greece Lithuania Slovenia Cyprus Hungary Luxembourg Spain Czech Iceland Malta Sweden Denmark Ireland Norway Switzerland Estonia Italy Poland The Netherlands Finland Latvia Portugal United Kingdom France

Safety Instructions Regarding the Disconnection of Power

CAUTION: The power plug is the main isolation device! Other switches on

the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

OPERATION GUIDE v

This page intentionally left blank.

vi OPERATION GUIDE

Legal and Safety Information

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

OPERATION GUIDE vii

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

viii OPERATION GUIDE

Important! Please Read First.

This Operation Guide includes information on using the facsimile functions of this machine. Be sure to read the Operation Guide as well. Keep both guides near the machine for ready reference.

During use, refer to the Operation Guide for your machine to obtain the following information.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Cleaning the Machine

• Toner Container Replacement

• Troubleshooting

• Paper Jam

OPERATION GUIDE ix

Installation Precautions

Power supply/Grounding the product

Precautions for Use

Do not connect this product to the same outlet as an air conditioner or

copier, etc.

• Do not open the top cover, turn off the power switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• Be sure that the size of the paper loaded in the paper source matches the size of the paper configured with the paper source size selection. Failure to do so may cause the part of the received documents not printed.

• Be sure that the size of original documents matches the size configured with the original size selection. Failure to do so may cause the bottom portion of the original document not scanned.

x OPERATION GUIDE

Introduction

Overview of Operation Guide

This Operation Guide has the following chapters:

Chapter 1: FAX System Parts

Identifies part names and functions.

Chapter 2: Preparing to Fax

Describes preliminary settings and how to prepare the FAX System for use.

Chapter 3: Basic Operation

Describes basic fax operations, such as sending and receiving documents.

Chapter 4: Basic Functions

Describes basic functions provided by the FAX System.

Chapter 5: Advanced Functions

Describes more advanced fax functions.

Chapter 6: Network Fax

Describes the setup procedure and how to prepare the FAX System for network fax.

Chapter 7: FAX System Settings

Describes mechanical and functional settings and usage reports.

Chapter 8: Troubleshooting

Describes how to resolve problems and respond to error messages.

Chapter 9: Reference Information

Provides FAX System specifications, menu flowcharts, and error code tables.

OPERATION GUIDE xi

Conventions

Convention Description Example

This manual uses the following conventions:

Italic Typeface Used to emphasize a key word,

phrase, or message. (Also used to indicate references to other manuals.)

Notes Additional or useful information

about a function or feature. May contain references to other manuals.

Important Important information.

Caution Indicates the potential for

mechanical damage resulting from a specific action.

Warning Warns users of the potential for

personal injury.

A Completed message is displayed, and you are returned to the Copy Basic screen.

NOTE: For information on storing the

pin, refer to step 10.

IMPORTANT: Make sure the paper is not folded, curled, or otherwise damaged.

CAUTION: Do not hold the front of the

machine when pulling out the cassette.

WARNING: The charger section

contains high voltages.

xii OPERATION GUIDE

1 FAX System Parts

This chapter identifies and describes FAX System parts and Operation Panel keys:

• FAX System.................................................................. 1-2

• Operation Panel ........................................................... 1-3

OPERATION GUIDE 1-1

FAX System Parts

FAX System

FAX System parts pertaining to fax are described below. For information on other parts, refer to the Operation Guide.

1 Operation Panel

Use controls on this panel to fax documents.

2 Telephone jack

Plug commercially-available telephones into this jack.

3 LINE jack

Connect modular phone cables to this jack.

4 Main power switch

Turn on this switch (|) to send faxes or make copies. The message display will light when the FAX System is ready for use.

5 Document output or stack area

Received fax documents are stored here.

6 Document Processor (Option)

Automatically feeds and scans multiple sheet documents.

IMPORTANT: Keep in mind that documents cannot be received when the

main power switch is off ({). Press the Power key to turn off the FAX System.

1-2 OPERATION GUIDE

Operation Panel

FAX System Parts

The following keys and indicators are used to send or receive faxes. For information on keys and indicators used to make copies, refer to the Operation Guide.

2 3

4 7

1 Status/Job Cancel Key and Indicator

2 Send Key and Indicator

3 Document Box Key and Indicator

4 One-touch Keys (1 to 8)

5 Program Key and Indicator

6 Scan Resolution Key and Indicator

7 Function Key and Indicator

8 Send/Receive Indicator

1413108

2718 2119 20

Ready to send.

2005/01/08 11:09

Left Off

12119

Subjec tPlacemnt

Press this key to enter Status/Job Cancel mode and to check job status or cancel jobs. The Status/Job Cancel indicator remains on while in Status/Job Cancel mode.

Press this key to enter Send mode for fax and scanning. The Send indicator remains on while in Send mode.

Press this key to enter Document Box mode. Use this mode to send documents confidentially using subaddress communication and for polling transmission. The Document Box indicator remains on while in Document Box mode.

Each one-touch key can store a fax destination or chain dial number. The keys can also be used to recall programmed sequences.

Press this key to use a program.

Press this key to set the scanning resolution.

Press this key for additional function such as direct transmission, timer-based transmission and fax polling reception.

This indicator flashes during fax transmission and reception.

OPERATION GUIDE 1-3

FAX System Parts

9 Memory Indicator

This indicator is lit when documents are temporarily stored in memory before printing or fax. The indicator flashes during scanning and reception when documents are stored in memory.

10 Error Indicator

This indicator is lit or flashes if an error occurs.

11 System Menu/Counter Key and Indicator

Press this key to change the initial settings or check the counter.

12 Log Out Key and Indicator

Press this key after completing a task using job accounting.

13 Numeric Keys

Use the numeric keys to enter the fax number of another party or for other number input. Even with pulse dialing, you can press the

key after the other party responds to send the next number as

a tone signal.

14 Reset/Power Key

Press this key to cancel the setting and return to the basic screen. Hold the key for more than 2 seconds to turn the FAX System into Auto Sleep.

15 Original Quality Key and Indicator

Press this key to set the document image quality.

16 Original Size Key and Indicator

Press this key to select the document size.

17 Exposure Key and Indicator

Press this key to adjust the document exposure level.

18 Message Display

Displays procedures and error messages.

19 Left Select Key

Press this key to select the left item on the bottom of the message display.

20 Right Select Key

Press this key to select the right item on the bottom of the message display.

21 Back Key

Press this key to return to the previous, upper menu.

22 W Destination Key

Press this key to move the cursor to the left on the message display or to enter a destination.

23 S Address Recall Key

Press this key to move the cursor up on the message display or for Address Recall.

1-4 OPERATION GUIDE

24 T On-Hook/Pause Key

Press this key to move the cursor down on the message display or to place the FAX System in off-hook mode when transmitting/ receiving the fax manually. You also can use this key to insert a pause when entering another party’s number.

25 X Address Book Key

Press this key to move the cursor to the right on the message display or to launch the Address Book when selecting the fax destination.

26 Enter Key

Press this key to confirm your selection.

27 Stop/Clear Key

Press this key to cancel the job during scanning or clear entered characters or numbers. On basic screen, press this key to delete all the registered destination.

28 Start Key and Indicator

Press this key to start fax.

FAX System Parts

OPERATION GUIDE 1-5

FAX System Parts

1-6 OPERATION GUIDE

2 Preparing to Fax

Perform the required settings described in this chapter before sending a fax for the first time.

This chapter discusses the following topics:

• Menu Table................................................................... 2-2

• Selecting the Line Type (Inch Model Only)................... 2-3

• Configuring TTI Settings............................................... 2-4

• Entering Fax Information (Local Information)............... 2-5

• Setting the Current Date and Time (Date & Time Setting)

..................................................................................... 2-7

OPERATION GUIDE 2-1

Preparing to Fax

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

FAX Setting FAX TX

Setting

Date/Timer Set

Time Zone – (Time Zone

Year /Time – Year: 2000 –

FAX Line Setting

TTI Off, Outside,

Local FAX Number

Local FAX Name

Local FAX ID 0000 – 9999 Enter this fax ID.

Tone (DTMF), Pulse (10pps)

Inside

(Numerical Entry of Fax No.)

(Text Entry of the Fax Name)

Selection)

2037 Month: 01 – 12 Day: 01 – 31 Hour: 00 – 23 Minute: 00 – 59 Second: 00 – 59

Set up the FAX System for the line type corresponding to the telephone service.

Set up printing details for the Transmit Terminal Identifier (TTI).

Enter this fax number. page 2-5

Enter this fax name.

Select the local time zone. page 2-7

Enter the current date and time.

Reference

Page

page 2-3

page 2-4

page 2-7

2-2 OPERATION GUIDE

Selecting the Line Type (Inch Model Only)

Choose the line type corresponding to your telephone service. Note that the FAX System cannot send or receive faxes if this setting is incorrect.

Press System Menu/Counter.

Press S or T to select FAX Setting. Press Enter.

Press S or T to select FAX TX Setting. Press Enter.

Press S or T to select FAX Line Setting. Press Enter.

Press S or T to select the line

type. Press Enter to complete the setting.

Preparing to Fax

FAX Line Setting

Tone(DTMF)

Pulse(10pps)

Cancel

Press right Select to return to the basic screen.

OPERATION GUIDE 2-3

Preparing to Fax

Configuring TTI Settings

TTI (Transmit Terminal Identifier) information identifies the time of transmission, number of pages, and your station name and fax number. It can be sent automatically to the other party’s FAX System to be printed on the faxed document. This FAX System lets you choose whether to send TTI information. When selected, TTI information can be printed inside or outside the border of the transmitted page.

Press System Menu/Counter.

Press S or T to select FAX Setting. Press Enter.

Press S or T to select FAX TX Setting. Press Enter.

Press S or T to select TTI. Press Enter.

Press S or T to select to print or not print TTI information and the position if printed. Next, press Enter to complete the TTI setting.

TTI

: Off

Outside

Inside

Cancel

NOTE: Select Outside to print TTI information outside the border of the

transmitted page. Select Inside to have TTI information printed inside the border.

Press right Select to return to the basic screen.

2-4 OPERATION GUIDE

Entering Fax Information (Local Information)

Enter identifying information about your station (fax number, station name, and station ID) here to send this information to the other party automatically (it will be printed on the faxed documents).

Entering your fax number

Press System Menu/Counter.

Press S or T to select FAX Setting. Press Enter.

Press S or T to select FAX TX Setting. Press Enter.

Press S or T to select Local FAX Number. Press Enter.

Use the numeric keys to enter the

local station number. The maximum length of the local FAX number is 20 digits.

Preparing to Fax

Local FAX Number

NOTE: You can enter [+] by pressing the asterisk key for an international

telephone number.

Press Enter to complete the fax number setting.

Entering your station name

Press S or T to select Local FAX Name. Press Enter.

Enter your station name. The

maximum length of the local FAX name is 32 characters.

Cancel

Local FAX Name

Cancel

ABC

Text

NOTE: For detailed information on entering characters, refer to Entering

Characters on page 3-20.

Press Enter to complete the station name setting.

OPERATION GUIDE 2-5

Preparing to Fax

Entering your station ID

NOTE: The local station ID is used for secure communications involving

passwords. For more information, refer to Communications on page 5-31.

Press S or T to select Local FAX ID. Press Enter.

Use the numeric keys to enter a

four-digit station ID.

Password-based

Local FAX ID

(0000 ~ 9999)

1409

Cancel

Press Enter to complete the station ID setting.

Press right Select to return to the basic screen.

2-6 OPERATION GUIDE

Setting the Current Date and Time (Date & Time Setting)

Set the date and time to appear in the message display. Confirm that the date and time set here are correct (they will serve as the basis for all scheduled transmissions).

IMPORTANT: Periodically check the time that is shown in the message display and adjust as necessary to match the current time.

NOTE: Set the time zone before setting the date and time.

Setting the time zone

Press System Menu/Counter.

Press S or T to select Date/Timer Set. Press Enter.

Press S or T to select Time Zone. Press Enter.

Preparing to Fax

Press S or T to select the

desired time zone. Press Enter to complete the time zone setting.

Setting date and time

Press S or T to select Year/Time. Press Enter.

Press S or T to set the current

year. Press X.

Time Zone

-05:00

Indiana Bogota

Estn Time

Cancel

Date Setting

Year Month Day

2005 01 08

Time Zone(Estn Time)

Cancel

Press S or T to set the current month. Press X.

Press S or T to set the current day. Press Enter.

OPERATION GUIDE 2-7

Preparing to Fax

Press S or T to set the current

hour. Press X.

Time Setting

Hour Min. Second

c 11 09 10

Time Zone(Estn Time)

Cancel

Press S or T to set the current minute. Press X.

Press S or Tto set the current second. Press Enter to complete the time

setting.

Press right Select to return to the basic screen.

2-8 OPERATION GUIDE

3 Basic Operation

This chapter discusses the following topics:

• Menu Table................................................................... 3-2

• Sending Documents ..................................................... 3-4

• Select the Original Size .............................................. 3-13

• Select the Size for Fax ............................................... 3-14

• Zoom Transmission.................................................... 3-15

• Continuous Scanning ................................................. 3-16

• Automatic Fax Reception ........................................... 3-17

• Canceling Communications........................................ 3-18

• Entering Characters ................................................... 3-20

• Address Book............................................................. 3-24

• Redialing .................................................................... 3-39

OPERATION GUIDE 3-1

Basic Operation

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Edit Address

†

book

Menu Add Address – Add a destination to the

Address Book.

(Text Entry) Enter recipient names. page 3-25

(Numerical Entry)

Enter destination fax numbers.

001 – 120 Assign addresses. page 3-25

(Numerical

Enter subaddresses. page 3-25

Entry)

(Numerical Entry)

Enter subaddress passwords.

On, Off Set up encrypted

communication.

Key01 –

Select the encryption key. page 3-25

Key20

On, Off Set up an encryption box. page 3-25

0000 – 9999 Select an encryption box. page 3-25

Reference

Page

page 3-25

33600bps,

Select a transmission speed. page 3-25 14400bps, 9600bps

On, Off Set up ECM communication. page 3-25

Edit Address book

(Destination Selection)

†

Detail

(Text Entry) Edit recipient names. page 3-32

(Numerical Entry)

Change destination fax

numbers.

Menu – Delete a destination from the

Address Book.

page 3-32

page 3-33

3-2 OPERATION GUIDE

+ 204 hidden pages