Toshiba GL-1010 User Manual 2

GL-1010 Scan Operator’s Guide

Version 1.2.7

Your guide to using the optional Network Scan feature with the Toshiba

e-STUDIO GL-1010 Electronic Document Processing System

GL-1010 Scan Operator’s Guide

Your guide to using the optional Network Scan

feature with your Toshiba

e-STUDIO GL-1010 Electronic Document

Processing System

END USER SOFTWARE LICENSE AGREEMENT

INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE
OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE
SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF
YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU
MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

GRANT OF LICENSE:

This is a legal agreement between you, the end-user (“You”), and TOSHIBA TEC Corporation ("TTEC") and its
suppliers. This software, fonts (including their typefaces) and related documentation (“Software”) is licensed for
use with the system CPU on which it was installed (“System”) in accordance with the terms contained in this
Agreement. This Software is proprietary to TTEC and/or its suppliers.

TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and for the results
obtained by using this Software. You may use one copy of the Software as installed on a single System, and
may not copy the Software for any reason except as necessary to use the Software on a single System. Any
copies of the Software shall be subject to the conditions of this Agreement.

You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse compile, reverse
assemble, or reverse engineer the Software. You may not use the Software, except in accordance with this
license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by
TTEC or its suppliers. Source code of the Software is not licensed to you. You will be held legally responsible
for any copyright infringement, unauthorized transfer, reproduction or use of the Software or its documentation.

TERM:

This license is effective until terminated by TTEC or upon your failure to comply with any term of this
Agreement. Upon termination, you agree to destroy all copies of the Software and its documentation. You may
terminate this license at any time by destroying the Software and its documentation and all copies.

DISCLAIMER OF WARRANTY:

This Software is provided “AS IS” without warranty of any kind, either express or implied, including, but not
limited to, the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement.
TTEC and its suppliers disclaim any warranty relating to the quality and performance of the Software. If the
Software proves defective, You (and not TTEC or its suppliers) shall be responsible for the entire cost of all
necessary servicing, repair or correction. TTEC and its suppliers do not warrant that the functions contained in
the Software will meet your requirements or that the operation of the Software will be uninterrupted or error
free.

LIMITATION OF LIABILITY:

IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN
CONTRACT, TORT, OR OTHERWISE (except personal injury or death resulting from negligence on the part of
TTEC or its SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST
SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED
OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS.

U.S. GOVERNMENT RESTRICTED RIGHTS:

The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government
is subject to restrictions set forth in subdivision (b)(3)(ii) or (c)(i)(ii)of the Rights in Technical Data and Computer
Software Clause set forth in 252.227-7013, or 52.227-19 (c)(2) of the DOD FAR, as appropriate. Contractor/
Manufacturer is TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, 105-8524, Japan.

GENERAL:

You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense,
lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do
not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the
Software, or any technical data contained in the Software or its media, or any direct product thereof, to any
country or destination prohibited by the United States Government. This license shall be governed by the laws

of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to
this Agreement, the laws of the Country designated from time to time by the relevant Supplier of
TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or
unenforceable, the remaining provisions or portions shall remain in full force and effect.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU
UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND
CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE
COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS
AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY
OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE
AGREEMENT.

TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, 105-8524, Japan.

TRADEMARKS:

n Ethernet is a trademark of US Xerox Corporation.

n The official name of Windows 95 is Microsoft Windows 95 Operating System.

n The official name of Windows 98 is Microsoft Windows 98 Operating System.

n The official name of Windows 2000 is Microsoft Windows 2000 Operating System.

n The official name of Windows Me is Microsoft Windows Me Operating System.

n Microsoft, Windows, Windows NT, Windows NT Embedded Runtime, Microsoft Internet Explorer,

and the brand names and product names of other Microsoft products are trademarks of US
Microsoft Corporation in the US and other countries.

n Apple, AppleTalk, Macintosh, Mac OS, and LaserWriter are trademarks of US Apple Computer

Inc. in the US and other countries.

n Postscript and Postscript Logo are trademarks of Adobe Systems Incorporated.

n Netscape Navigator is a trademark of Netscape Communications Corporation.

n IBM PC/AT and AIX are trademarks of US International Business Machines Corporation.

n NOVELL, NetWare, and NDS are trademarks of US NOVELL, Inc.

n TrueType is a trademark of US Apple Computer Inc.

n Imaging for Windows is a trademark of Eastman Software, Inc., A Kodak Business.

n Other company names and product names in this manual are the trademarks of their respective

companies.

n The technology of Dartcom is used in the scanning process.

COPYRIGHT:

Copyright ã 1999-2001 TOSHIBA TEC Corporation. All rights reserved.

LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

e-STUDIO GL-1010 Electronic Document Processing System. . . . . 16

Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Who Should Read This Guide?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using this Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Styles and Conventions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Manual Organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Terms and Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Supplemental References. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Quick Start Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

GL-1010 Administrator’s Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

GL-1010 Operator’s Guide (Basic) . . . . . . . . . . . . . . . . . . . . . . . . . . 20

GL-1010 TopAccessComposer Operator’s Guide. . . . . . . . . . . . . . . 20

GL-1010 Network Fax Operator’s Guide (option) . . . . . . . . . . . . . . . 20

Application-Specific Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

OVERVIEW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Functional Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Software Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Scanning Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Network Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

System Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

GL-1010 Scan Operator’s Guide 7

Basic Functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Software Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Removing the Scanner Driver (TWAIN) . . . . . . . . . . . . . . . . . . . . . . 30

SETUP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Scan Setup Process Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using TopAccess. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Opening TopAccess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

End-User Site Vs. Administrator Site . . . . . . . . . . . . . . . . . . . . . . . . 36

Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Setting up Scan Agents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Configuring Scan Agent Properties . . . . . . . . . . . . . . . . . . . . . . . 41

Setting up Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Create Private Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Create Private Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Modify Public and Private Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Modify Private Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Private Group Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Reset Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Reset Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

SCANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Public Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Private Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Scan Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Scanning Parameter Setting Screen (Page 1) . . . . . . . . . . . . . . . . . 80

Scanning Parameter Setting Screen (Page 2) . . . . . . . . . . . . . . . . . 81

Scanning Parameter Setting Screen (Page 3) . . . . . . . . . . . . . . . . . 82

Agent Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Scanning Settings and Twain Agent Settings Summary . . . . . . . . . . 83

Scanning Settings and FileShare Agent Setting Summary . . . . . . . . 83

Scanning Settings and TopAccessComposer Settings Summary . . . 84

Scanning Settings and Email Agent Settings Summary . . . . . . . . . . 84

Scanning Settings and iFax Agent Settings Summary . . . . . . . . . . . 85

Address Edit Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Group Select Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

User Search Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

8 GL-1010 Scan Operator’s Guide

User Search Results Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Retrieving Scanned Documents (TWAIN) . . . . . . . . . . . . . . . . . . 90

Scanner Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Importing Scanned Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Retrieving Scanned Documents (File) . . . . . . . . . . . . . . . . . . . . . 94

Retrieving Scanned Documents (TopAccessComposer) . . . . . . . 95

Retrieving inbound fax Documents (twain) . . . . . . . . . . . . . . . . . 95

Scanning to Twain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scanning to File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scanning to Internet-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scanning to TopAccessComposer . . . . . . . . . . . . . . . . . . . . . . . . 97

MONITORING SCAN JOBS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Viewing the Job Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Deleting Scan Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Sorting Scan Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

BASIC TROUBLESHOOTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

TWAIN DRIVER ERRORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Cannot Find the GL-1010. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Cannot Access Twain Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Twain Driver Dialog Does Not Appear . . . . . . . . . . . . . . . . . . . . . . . 111

Cannot Acquire Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

B/W Image Reversed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Cannot Acquire Multi-Page Document. . . . . . . . . . . . . . . . . . . . . . . 111

Cannot Open a Password Protected Folder or Document. . . . . . . . 112

SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

GLOSSARY OF TERMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

GL-1010 Scan Operator’s Guide 9

10 GL-1010 Scan Operator’s Guide

LIST OF FIGURES

InstallShield Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

InstallShield Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Add/Remove Program Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

InstallShield Wizard Uninstall Complete . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Twain Folder Setting Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Twain Select Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Twain Acquire Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

TopAccess Scan Jobs - Current Jobs Page . . . . . . . . . . . . . . . . . . . . . . . 100

TopAccess Scan Jobs - Jobs Log Page . . . . . . . . . . . . . . . . . . . . . . . . . . 101

GL-1010 Scan Operator’s Guide 11

12 GL-1010 Scan Operator’s Guide

LIST OF TABLES

Styles and Conventions Used in this Guide........................................17

Terms and Concepts Defined.................................................................18

Error Messages Defined........................................................................106

Specifications Defined............................................................................114

Definition of Common Terms................................................................119

GL-1010 Scan Operator’s Guide 13

14 GL-1010 Scan Operator’s Guide

PREFACE

The GL-1010 Scan Operator’s Guide provides detailed
instructions for installing and using the TOSHIBA e-STUDIO
GL TWAIN Driver and the scan setup and monitoring utility,
TopAccess to perform network scanning functions using
Toshiba’s e-STUDIO GL-1010 Electronic Document Processing
System. With the GL-1010 Network Scan option, you can
perform the following functions:

n Scan a document from the copier

n Save a scanned image to a file

n Send a scanned image to a Email recipient(s)

n Fax the scanned image to a recipient via Internet-Fax

n Retrieve a scanned image in a TWAIN compliant application

n Create groups and templates to initiate scan jobs

GL-1010 Scan Operator’s Guide 15

INTRODUCTION

INTENDED AUDIENCE

This preface introduces the scanning functions you can perform
with the e-STUDIO GL-1010 Electronic Document Processing
System and defines the scope and audience of this guide.

e-STUDIO GL-1010 Electronic Document Processing System

Congratulations on purchasing Toshiba’s optional Scan Feature
for the e-STUDIO GL-1010 system. The scan option has been
designed to be the latest state-of-the-art scan and copier
combination. When the TOSHIBA e-STUDIO GL TWAIN
Driver software is installed, the digital copier becomes a all­inclusive network scanner with walk-up, internet scan to iFax
capability. The GL Scan option provides ease of use, and fully
comprehensive solutions. Workgroups will enjoy the ability to
exploit almost limitless capabilities of the digital copier.

Who Should Read This Guide?

This guide, the GL-1010 Scan Operator’s Guide, is intended for
people using the GL Scan optional feature. It provides detailed
instructions on configuring and using the TOSHIBA e-STUDIO
GL TWAIN Driver software.

This guide is not intended for digital copier service technicians or
operators. For information on using and maintaining the
TOSHIBA e-STUDIO28/35/45 digital copier, refer to the Tos hi ba
Operator’s Manual for Copying Functions or contact your
Toshiba authorized dealer for support.

Scope

This guide assumes that users are familiar with the software
applications they are using to create their documents for printing.
Document setup or application-specific printing functions are not
covered in this manual.

16 GL-1010 Scan Operator’s Guide

USING THIS GUIDE

Style Usage Description Example

Styles and Conventions

This guide employes several typographic styles to visually
convey information. The following table illustrates the styles
used and defines the conditions in which they are used.

Styles and Conventions Used in this Guide

BOLD, SANS
SERIF FONT, ALL
CAPS

SANS SERIF
FONT, ALL CAPS

Copier hard keys.

Soft keys, fields,
function tabs on the
LCD Touch Screen.

Italic, serif font,
initial caps

Menu options
separated by right
arrows.

Bold, sans serif
font, initial caps

Menu names and
screen titles.

Embedded Menu
Options.

Buttons, controls, tabs,
or menu options on
application windows
and dialog boxes.

Courier Text the user types in a

field or from the
command line.

<Brackets
enclosing, italic
text>

Variable text that is to
be replaced with
specific text applicable
to the user’s network.

Press the PRINTER/NETWORK hard key.

Press the ADMIN tab. Press the NETWORK

SETTINGS soft key.

From the File menu, choose Print.

From the Start menu, choose

Programs→Toshiba e-STUDIO GL Client

→Toshiba GL DocMon.

Double-click Properties and click Services.
From the Novell Printing group box, click
to enable Novell Printing. Click

OK.

On

Type the following command:

setup.exe

Enter GL<device name>, where device name
is the Microsoft Computer Name assigned to
the GL-1010 controller.

GL-1010 Scan Operator’s Guide 17

Manual Organization

Chapter 1,

Overview summarizes the features and functionality of

the Toshiba’s optional Scan Feature for the e-STUDIO GL-1010
system

Chapter 2,

Installation summarizes procedures for installing

software required to enable users to retrieve scanned images.

Chapter 3,

Setup summarizes how to use TopAccess (End User

Mode) to setup Private Groups and Templates and how to select
and set Scan Agent properties.

Chapter 4,

Scanning summarizes the steps required to scan images

using the e-STUDIO GL-1010 Electronic Document Processing
System.

Chapter 5,

Monitoring Scan Jobs summarizes how to use

TopAccess to monitor you scan jobs.

Chapter 6,

Basic Troubleshooting summarizes how to resolve issues

you may be experiencing.

Chapter 7,

Specifications provides a table of scan option system

specifications.

Terms and Concepts

The following table defines the key terms and concepts used
throughout this guide. These definitions apply within the context
of this guide; they may be used differently by other companies or
in other product guides. In addition to the terminology defined
here, refer to the Glossary at the end of this manual, which
defines even more acronyms and industry terminology.

Terms and Concepts Defined

Term

e-STUDIO GL­1010 Electronic
Document
Processing
System

This system consists of the TOSHIBA e­STUDIO28/35/45 digital copier with GL-1010
controller. This affords users the convenience of
walk-up copying and network printing using the
same device.

Definition

18 GL-1010 Scan Operator’s Guide

Terms and Concepts Defined

Term

GL-1010 This component of the e-STUDIO GL-1010

Electronic Document Processing System provides
network connectivity between the client
workstations and the digital copier connected to it.
The GL-1010 is physically mounted to the
TOSHIBA e-STUDIO28/35/45. In this guide, it is
sometimes referred to simply as “controller” or
“device”.

Local Operations Those operations that affect the GL-1010 or

TOSHIBA e-STUDIO28/35/45 functionality and
are performed on the physical device, usually
from the copier’s LCD touch screen. An example
of local operation is changing the IP address of
the GL-1010 from the TCP/IP Setting LCD touch
screen.

Network Printing Printing from a Windows, Macintosh, or Unix client

workstation to the GL-1010, with the output
produced on the connected TOSHIBA e­STUDIO28/35/45.

Walk-up
functions

Those operations performed from the control
panel of the TOSHIBA e-STUDIO28/35/45. This
includes standard copy functions, as well as
network print monitoring and management
functions.

Definition

SUPPLEMENTAL REFERENCES

Quick Start Guide

The purpose of this guide is to introduce users to the GL-1010
product, summarize installation and operational procedures, and
describe system requirements and specifications. A printed copy
of this manual ships with the GL-1010.

GL-1010 Administrator’s Guide

You can find the.pdf version of this guide on the e-STUDIO GL­1010 Admin’s Client CD-ROM. It is intended for the network
administrator and contains detailed information for installing,
configuring, and troubleshooting your Toshiba GL-1010.

GL-1010 Scan Operator’s Guide 19

GL-1010 Operator’s Guide (Basic)

You can find the.pdf version of this guide on the e-STUDIO GL­1010 Client CD-ROM. It is intended for the end user and contains
detailed information for provides detailed instructions for
installing and using the GL-1010 printer drivers and the job
monitoring utility, GL DocMon to print to Toshiba’s e-STUDIO
GL-1010 Electronic Document Processing System. It also
describes how to use the web-based application, TopAccess (End
User Mode) to monitor and manage print jobs on your Toshiba
GL-1010.

GL-1010 TopAccessComposer Operator’s Guide

You can find the .pdf version of this guide on the e-STUDIO GL­1010 Admin’s Client CD-ROM and on e-STUDIO GL-1010
Client CD-ROM. It contains information on storing, managing,
editing and printing documents using the web-based tool,
TopAccessComposer.

GL-1010 Network Fax Operator’s Guide (option)

If you have purchased the optional Fax feature, you will find that
the e-STUDIO GL-1010 Fax Client CD-ROM contains a .pdf
version of this guide. This guide contains information on
enabling network fax functionality. It includes procedures for
monitoring fax functionality using the web-based utility,
TopAccess (End User Mode) and GL DocMon.

Application-Specific Online Help

All of the e-STUDIO GL-1010 Electronic Document Processing
System software and drivers come with application-specific
online help. You can also see task-oriented help topics by clicking
on a

Help button or choosing the Contents and Index option from

the Help menu. For web-based help in TopAccess, click the help
icon.

20 GL-1010 Scan Operator’s Guide

1 OVERVIEW

The Toshiba’s optional Scan Feature for the e-STUDIO GL-1010
system was designed for the user who wants network scanning
capability with the vast array of options and a minimum of time
setting up scan templates.

This chapter describes the functionality featured by the intuitively
configured GL Scan option and TopAccess.

GL-1010 Scan Operator’s Guide 21

FEATURES AND FUNCTIONS

Functional Highlights

This instruction manual explains how to use scanning functions
and provides valuable information to ensure the most effective
use of the scanner as well as troubleshooting assistance for
handling potential problems.

Refer to this instruction manual if you need support information
to provide optimum performance and high quality scanning.

n This instruction manual applies to the GL-1010 Controller.

n Refer to the GL-1010 Operator’s Guide (Basic) before you

use the GL-1010 controller.

Software Components

Printer Drivers

Printer drivers are software components that comes with a printer
that enables application programs to interact with the printer
without the application programs having to concern themselves
with the specific printer requirements. The GL-1010 comes with
two printer drivers, GL-PCL6 and GL- PS, which significantly
extend document print, layout and assembly functions that are not
available with many applications.

GL DocMon

GL DocMon provides end-users a way to monitor all jobs and
control their own current jobs. With the notification feature
enabled, users are notified of copier or printing events, such as
paper-out or cassette open, before they walk to the copier only to
find their job incomplete or unsuccessful.

TopAccess

TopAccess, an embedded Web-based device management tool,
allows users to monitor and manage their print jobs over the
Internet using either Netscape Navigator or Internet Explorer.
TopAccess includes TopAccessComposer which is a web-based
document editor / organizer for the Toshiba Electronic Processing
System. It enables you to view, edit, merge and store post printed,
routed fax and scanned documents on the GL-1010.

22 GL-1010 Scan Operator’s Guide

Scanning Features

The network scanner functions can be used within the Windows
network environment.

Network Scanner

n Scanning is performed by selecting the desired “Template”

from the Control Panel.

n Templates can be created for individual groups and users

depending the use and purpose.

n Scanned image data can be stored on the controller, and

retrieved via the network with the TWAIN application.

n Scanned image data can be transferred to a shared folder on

the Windows file server on the same network as of the
controller.

n The optional Email functionality enables you to send scanned

image data as a file attachment to an Email recipient.

n The optional Internet-Fax functionality enables you to send

scanned image data as a file attachment to transmitted to a
fax recipient.

n Another feature of the GL-1010 is the capability to receive

and print an Internet-Fax job. This allows you to turn an
electronic file attached to an Email to a hard copy document.

n Scanning functionality is setup and maintained by using the

Scan features provided with the TopAccess web utility.

n Provide access to LDAP server for front end users when they

initiate Send to Email or iFax jobs from the copier panel.

n Provide access to LDAP server when the user is creating a

Send to Email/iFax template.

n Provide access to LDAP server when the administrator is

creating a new entry in the Public AddressBook.

n Allow the administrator to setup configurations of one or

more LDAP servers.

A sample template is provided with the factory default. When
you first use the GL Scan functionality, try using the sample
template to become familiar with using scan templates.

To create a template, use the TopAccess web utility. For details on
how to use TopAccess, refer to the GL-1010 Operator’s Guide

GL-1010 Scan Operator’s Guide 23

(Basic) on the e-STUDIO GL-1010 Client CD-ROM or the GL­1010 Administrator’s Guide on the e-STUDIO GL-1010 Admin
CD-ROM.

SYSTEM COMPONENTS

Images scanned to the network using the copier have five
processing options.

Basic Functionality

Send to TWAIN

The scanned image data is saved on the GL-1010 controller and
can be retrieved from a shared folder, via the network, by using a
TWAIN compliant application on the client PC. For further
details, refer to the Online Help, GL-1010 Operator’s Guide
(Basic), or GL-1010 Administrator’s Guide.

Send to File

n Saving on the Controller. The scanned image data can be

saved on the GL-1010 controller HDD in TIFF or PDF
format. Files can be retrieved from applications on the
network by using the Windows file share function via the
network.

n Saving to a File Server. The scanned image data can be saved

to a designated Windows File Server on the network by the
controller. For further details, refer to the Online Help, GL­1010 Operator’s Guide (Basic), or GL-1010 Administrator’s
Guide.

Send to Email

Scanned image data is sent to a designated Email address
automatically. For further details, refer to the Online Help, GL­1010 Administrator’s Guide.

Send to iFax

Scanned image data is faxed to a designated Internet-Fax
recipient automatically or received by the controller and printed.

24 GL-1010 Scan Operator’s Guide

For further details, refer to the Online Help, GL-1010
Administrator’s Guide.

Send to TopAccessComposer

Scanned image data is sent to folders in the TopAccessComposer
storage area. TopAccessComposer enables you to manage
scanned document files in the document editor / organizer. It
provides two predefined system folders called Department and
Public. You can also create user accounts and create your own
Private folders. For further details, refer to the Online Help, GL­1010 TopAccessComposer Operator’s Guide.

Scanning Documents

There are two modes available for scanning documents
(originals):

NOTE:

There are limitations on
the number of pages,
file size and resolution

Public Scan

The Public Folder and Public Templates are available to all users
who are connected to the GL-1010 controller. For further details,
refer to CHAPTER 4

that may exceed the
maximum memory

Private Scan

capacity of the client
PC. Please refer to the
machine’s hardware
manual to confirm
these limitations.

Private Folders and Templates are setup and maintained by
individual users for specific use such as by department
(Accounting, Human Resources, Research and Development
etc.). For further details, refer to CHAPTER 4

SYSTEM REQUIREMENTS

To scan from a network-connected computer to the controller,

NOTE:

The network scanner
function requires the
TCP/IP protocol to be
installed and configured
on the network. For
TCP/IP information or
further information about
network settings, refer to
the GL-1010
Administrator’s Guide.

make sure that the client workstation meets the following
minimum requirements:

n Windows 95

n Windows 98

n Windows Me

n Windows 2000 Service Pack 1 or higher

n Windows NT 4.0 Workstation Service Pack 5 or higher

Public Scan.

Private Scan.

GL-1010 Scan Operator’s Guide 25

n

Email software should be installed to utilize the Send to
Email functionality.

n If you have a previous version of Toshiba software installed

on the workstation, the setup program detects it and opens the
GL-1010-Client Setup Maintenance Program. Click

Remove

to delete all previously installed components. Alternately,
you can use the Windows Add/Remove Programs option,
accessible from the Windows Control Panel, to delete the old
software.

n To ensure successful installation, it is recommended that you

close all running Windows applications before installing the
new software. If you are using an old version of Toshiba
client software, this includes exiting the document
monitoring application as well. To do so, right-click on the
systray icon and then choose

Exit from the short-cut menu.

This controller can be used in a client/server network via
Windows.

The following browsers are supported:

n Internet Explorer 5.0 or higher

n Netscape Navigator 4.75 or higher

n Internet Explorer 5.0 or higher for Unix or Mac systems

n Netscape Navigator 4.78 or higher for Mac systems

n Netscape Navigator 4.76 or higher for Unix systems

26 GL-1010 Scan Operator’s Guide

2 INSTALLATION

Installing GL-1010 software that will enable you to import
scanned images into TWAIN compliant applications is a simple
process that can be achieved by running the setup.exe program
from the e-STUDIO GL-1010 Scanner Client CD-ROM and
following the InstallShield setup wizard.

This chapter provides detailed procedures for installing the
TOSHIBA e-STUDIO GL TWAIN Driver.

GL-1010 Scan Operator’s Guide 27

SOFTWARE INSTALLATION

Scanner Driver (TWAIN) Installation

You need to install the Twain driver so that scanned images may
be acquired using a Twain compliant application.

NOTE:

Install the TOSHIBA e­STUDIO GL TWAIN
Driver that is located on
the CD-ROM. Refer to
the Readme file on the
CD-ROM for installation
and known issue
information. The
Readme file will display
automatically after setup.

1 Insert the e-STUDIO GL-1010 Scanner Client CD-ROM into

the drive. If autoplay is enabled, the InstallShield setup
wizard launches automatically. If it doesn’t start, choose Run
from the Start menu and then enter the following command:

D:\setup.exe

replacing “D” with the letter mapped to your CD-ROM drive,
if different.

2 Click OK to launch the setup program.

InstallShield Setup Wizard

3 Follow the Setup Wizard as it leads you through the

installation steps.

4 The setup wizard displays the End User Licence Agreement.

Please read the terms of license carefully. If you agree with
the terms, click

No to terminate the installation process.

5 When the setup program finishes copying the necessary files

Yes to continue installation. Otherwise, click

to your computer, you will be prompted to view the ReadMe
file.

28 GL-1010 Scan Operator’s Guide

6 The necessary system files are copied to your workstation.

When complete, click

InstallShield Setup Wizard

7 Setup is complete! You can now import scanned images

Finish to exit the Setup Wizard.

using the TOSHIBA e-STUDIO GL TWAIN Driver.

GL-1010 Scan Operator’s Guide 29

Removing the Scanner Driver (TWAIN)

1 If open, close the GL DocMon application.

2 Choose Settings->Control Panel from the Start Menu and then

locate the Add/Remove Programs icon. The Add Remove
Programs dialog will display.

Add/Remove Program Properties

3 Select e-STUDIO GL-Twain Driver from the list of

applications to be removed.

4 Click the Add/Remove... button to uninstall the application.

5 Follow the wizard as files are removed from your system.

Finish to exit the Add/Remove Programs disalog.You

Click
may have to reboot your system before all components of the

30 GL-1010 Scan Operator’s Guide