Toshiba 3511, 280, 350, 230, 4511, 450 User Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide
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2Network Fax Guide — SOFTWARE LICENSE AGREEMENT
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Network Fax Guide — SOFTWARE LICENSE AGREEMENT3
TRADEMARKS AND COPYRIGHT
Trademarks
•The official name of Windows 98 is Microsoft Windows 98 Operating System.
•The official name of Windows Me is Microsoft Windows Me Operating System.
•The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
•The official name of Windows XP is Microsoft Windows XP Operating System.
•The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
•Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft prod-
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•NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
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4Network Fax Guide — TRADEMARKS AND COPYRIGHT
Preface
Thank you for purchasing e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280
Multifunctional Digital Systems. This Network Fax Guide explains instructions on how to use
the N/W-Fax driver and Address Book Viewer. Read this guide before operating the network
fax features for the e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280 from client
computers. Keep this guide within easy reach, and use it to configure an environment that
makes best of the e-STUDIO’s functions.
About This Guide
The Network Fax Guide provides detailed instructions for installing, setting up and using
optional Network Fax Feature for the e-STUDIO3511/4511, e-STUDIO350/450, or
e-STUDIO230/280. With this option installed, you can perform the following functions:
•Fax electronic documents from your workstation.
•Use the N/W-Fax driver installed on your workstation to manage faxes: select recipients and
send electronic documents from your desktop.
•Use the Address Book Viewer installed on your workstation to manage recipient informa-
tion.
Conventions
•The term “this equipment” in this manual refers to the e-STUDIO3511/4511,
e-STUDIO350/450, or e-STUDIO230/280.
•The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
About Other Manuals
Other guides are included in the User Documentation CD-ROM provided with this system:
Printing Guide—explains how to install user software for the printer functions, including how
to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers.
Network Operator’s Guide—explains how to set up and manage network functions using the
TopAccess user functions — such as network job management and template registration — from
client computers via a network.
Network Administrator’s Guide—explains the basic configuration and administration of the
equipment in supported platform and network environments. It also includes guidelines for setting up network servers to provide various network services.
e-Filing Guide—explains how to operate the e-Filing features by using the TWAIN driver, File
Downloader and e-Filing web utility.
Standard Cover Page ...........................................................................................98
Business Cover Page ...........................................................................................99
Professional Cover Page ....................................................................................100
6. INDEX ............................................................................................................101
Network Fax Guide — Table of Contents7
8Network Fax Guide — Table of Contents
1. OVERVIEW
Network Fax Guide — 1. Overview9
Features and Functions
This equipment provides the network fax feature, which simplifies and facilitates your office
facsimile needs that enables you to send fax or Internet fax digital documents directly from your
desktop.
This equipment also includes an Address Book database, where you can store frequently used
fax numbers or Internet Fax destinations and other important recipient information, such as company name, telephone number and postal address.
NOTE:
•To send a fax, optional Fax unit must be installed.
For e-STUDIO350/450 and e-STUDIO230/280:
•The fax transmission using the N/W-Fax driver is available only when the Printer Kit or
Printer/Scanner Kit is installed.
•The Internet Fax transmission using the N/W-Fax driver is available only when the Printer
Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.
Functional Highlights
The highly intuitive, network N/W-Fax driver software enables you to select the fax printer
driver to electronically faxes from your computer to one or more recipients. You can easily
define fax job properties from the send list to fax resolutions. The N/W-Fax driver is complimented with the Address Book Viewer. The combination of applications enables you to easily
manage a selection of fax recipients and access the Address Book.
Software Components
N/W-Fax Driver
The N/W-Fax driver enables you to set up send lists and send electronic documents from your
PC to one or more destinations. You print to the fax much the same way you would choose to
print to a designated printer that makes using the N/W-Fax driver quick and simple. You can
select the fax properties. Fax properties are the attributes you can set to define sender and recipient information for processing fax jobs such as dialing options, sender information, fax resolution and page layout.
Other features include an easy to use fax scheduler that allows you to set up a date and time to
transmit your fax. Cover page options are also provided. You can include a customized cover
page with your fax transmission that can include sender and recipient fax information and a
detailed message. You can easily maintain sender and contact information that can be printed on
the cover pages.
NOTE:
•Faxing hard-copy documents must be performed as a walk-up function from the
Touch Panel Display.
Address Book Viewer
With the Address Book Viewer you can effortlessly add or modify fax recipient names, fax numbers, and Internet Fax address (e-mail address) to the Address Book. This utility allows you to
manage recipients of the fax, select and display fax recipients from the Address Book, as well as
recipient fax numbers and other contact information.
Additionally, Address Book Viewer allows you import or export address book data to or from
other address book programs compatible to this equipment.
This chapter includes procedures for installing software required to enable the fax printing and
online address books for this equipment. It is recommended that you read these instructions in
their entirety before beginning the installation process.
Overview
Before you can begin utilizing the network fax feature for this equipment, you must install the
software using the Client2 CD-ROM provided. You will use the InstallShield client software
setup process.This section describes several ways to add N/W-Fax driver to user’s workstations.
Prior to installing the N/W-Fax driver and Address Book Viewer, the administrator must install
specific hardware and configure the fax options. Only authorized users can modify the device.
System Requirements
The TWAIN driver and File Downloader are available for following environments:
Display Resolution
•1024 x 768 dots or more
Display Color
•High Color (16bit) or higher is recommended
CPU
•Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)
Memory
•64MB for Windows 98
•96MB for Windows Me and Windows NT 4.0
•128MB for Windows 2000/XP/Server 2003
OS
•Windows 98 (Windows 98 Second Edition Recommended)
•Windows Me
•Windows NT 4.0 Service Pack 6a
•Windows 2000 Service Pack 3
•Windows XP Service Pack 1
•Windows Server 2003
Before Installing Client Software
Before installing the client software, confirm the followings to perform an appropriate installation.
— When Address Book Viewer Has Been Installed
If the Address Book Viewer has been installed from either the e-STUDIO3511/4511 Client2
CD-ROM, e-STUDIO350/450 Client2 CD-ROM, or e-STUDIO230/280 Client2 CD-ROM, you
do not have to install it from the other one. In that case, please install only the N/W-Fax driver.
If you want to install Address Book Viewer from the other CD-ROM, uninstall the Address
Book Viewer then install it. When you uninstall the Address Book Viewer, please click [No] at
the dialog box that displays the message to delete the settings for the Address Book Viewer so
that you can restore the settings after installing new one.
Installing the N/W-Fax Driver and Address Book Viewer
You can install the N/W-Fax driver and Address Book Viewer from the Client2 CD-ROM or
TopAccess.
This section describes about installing the N/W-Fax driver and Address Book Viewer in the
SMB environment. The N/W-Fax driver can be set up in the same connection as the printer
driver such as Parallel printing, LPR printing, Peer-to-Peer printing, IPP printing, and Novell
printing. To set up the N/W-Fax driver in these connections, please refer to the Printing Guide.
Installing from Client2 CD-ROM
This section describes how to install the fax client software for SMB environment which is
available for the local area network over TCP/IP.
PREPARATIONS:
REQUIREMENT:
•Before installing the printer driver for SMB environment, check with your system
administrator to make sure of the following:
- This equipment is connected to the network and turned on.
- The TCP/IP setting is correct on this equipment and your computer.
Installing the fax client software for SMB connection using the
installer
The procedure here describes an installation on Windows 2000. The procedure is the same when
other versions of Windows are used.
•You must log in Windows as a user who has the “Administrators” or “Power Users”
privilege when using the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003.
1. Insert the Client2 CD-ROM into the CD-ROM drive.
•The installer automatically starts and the Choose Setup Language
dialog box appears.
•When the installer does not automatically start, double-click
“Setup.exe” in the Client2 CD-ROM.
TOSHIBA e-STUDIO N/W-Fax — check this to install the N/W-Fax driver.
TOSHIBA e-STUDIO AddressBookViewer — check this to install the Address
Book Viewer.
SUPPLEMENTS:
•In the components list, there are also “TOSHIBA e-STUDIO TWAIN Driver” and
“TOSHIBA e-STUDIO File Downloader”. You can install them together in the same
operation. For more information about the TWAIN driver and File Downloader,
please see the e-Filing Guide.
•If no changes are made, all four options will be installed.
7. Click [Next].
•The Select Port dialog box appears.
8. Click [Browse].
•The Browse for Printer dialog box appears.
SUPPLEMENT:•You can also automatically specify the network queue by searching the equipment
in the network.
P.17 "Using the Discovery Functions to Specify the SMB Port"
SUPPLEMENT:•It searches the equipment within the local subnet in your network. If the equipment
is located in the different subnet from your computer, or you want to specify the IP
address range to be searched, click [Advance]. The Discovery Settings dialog box
appears and you can specify the advanced settings for searching the equipment.
•Devices — You can specify the device models to be searched. This sets to search the
e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280, so you do not
have to change this options.
•Network - Enable IPX/SPX Search — Check on this to search printers which con-
nect to the IPX/SPX network. This is available only when the IPX/SPX protocol
and Novell Client are installed in your computer, and the computer is connected to
the NetWare server.
•Network - Enable TCP/IP Search — Check on this to search printers which con-
nect to the TCP/IP network. This is available only when the TCP/IP protocol is
installed in your computer. When this is enabled, select how it searches printers in
the TCP/IP network.
Search local subnet
Specify a range — Select this to search printers in specific range of IP addresses.
When this is selected, enter the IP addresses in “From” field and “To” field to specify the range.
— Select this to search printers in local subnet.
2. Select the equipment that you want to connect and click [OK].
3. It automatically obtains the network queue in the “Network
path or queue name” field.
NOTE:•It automatically obtains the IP address of the equipment and the queue name speci-
fied by an administrator, in the “Network path or queue name” field in the General
submenu page of the Setup menu in the TopAccess administrator mode. If you cannot obtain the queue name, ask your administrator that the “Network path or queue
name” field is correctly specified.
4. Continue the installation from step 10 on page 16.
Specifying the IP address manually
1. Click [Discovery].
•The TopAccessDocMon Local Discovery dialog box appears.
•You must enter “Name” and either “IP Address” or “IPX Address”.
4. Select the equipment that you want to connect and click [OK].
5. It automatically obtain the network queue in the “Network
path or queue name” field.
NOTE:•It automatically obtains the IP address of the equipment and the queue name speci-
fied by an administrator, in the “Network path or queue name” field in the General
submenu page of the Setup menu in the TopAccess administrator mode. If you cannot obtain the queue name, ask your administrator that the “Network path or queue
name” field is correctly specified.
6. Continue the installation from step 10 on page 16.
Installing from TopAccess
If the system administrator has uploaded the software to this equipment, you can use TopAccess
to install the software on your workstation.
1. In TopAccess, click the Install Software link at the bottom of
the screen.
•The Install Client Software page opens.
2. Click the “Install Client2” link to download the installer file.
3. Download the installer file on your desktop by following the
prompts.
4. Double-click the “InstallClient2.exe” file that you down-
loaded.
•The installer starts and the InstallShield Wizard dialog box appears.
5. Follow the installation procedure using the Client2 CD-ROM
described in following section.
P.13 "Installing from Client2 CD-ROM"
Uninstalling the N/W-Fax Driver and Address Book Viewer
The following instructions describe how to uninstall the N/W-Fax driver and Address Book
Viewer. The uninstallation procedure is different how you installed the client software.
P.24 "When Installed Using the Installer"
P.28 "When Installed Using Add Printer Wizard"
When Installed Using the Installer
When the client software was installed using the Installer in the Client2 CD-ROM or downloaded from TopAccess, you can delete all files using the Add/Remove Programs function.
You can uninstall all client software that have installed from the Client2 CD-ROM, or you can
uninstall only the N/W-Fax driver and Address Book Viewer.
P.24 "Uninstalling the all Client2 Software"
P.26 "Uninstalling only N/W-Fax Diver and Address Book Viewer"
Uninstalling the all Client2 Software
The following describes an installation on Windows 2000. The procedure is the same when
other versions of Windows are used.
1. Open “Control Panel” and double-click the “Add/Remove