Toro MYTURF Software Guide

FormNo.3450-289RevA

myTurfPro

ModelNo.MYTURF

SoftwareGuide

Visitwww.Toro.comforproductsafetyandoperationtrainingmaterials,accessoryinformation,helpndinga
dealer,ortoregisteryourproduct.

Introduction

AccessmyTurfathttp://myturf.toro.com.

myTurfisanassetmanagementsystemdesigned
toincreasetheefciencyofyourteambyutilizing
automatedprocesses,whichremovemanualtasks
fromyourday-to-daywork.

myTurfallowsyoutoeasilyperformthefollowing
tasks:

•OrderpartsonlineanytimefromyourT oro

Distributor

•Trackallassets

•AccessthelatestOperator’sManualforeachT oro

machineinyoureet

•AccessthelatestServiceBulletinsandproduct

trainingforeachToromachine

•Createandmanageworkorders

•Viewcostreports

Contents

Introduction...............................................................1

Operation..................................................................2

GettingStarted...................................................2

NavigatingmyTurf............................................33

AccessingthemyTurfHelpCenter....................58

EditingPartsGroups.........................................59

UpdatingPartsGroups.....................................60

CreatinganAddressforOrdering

Parts.............................................................62

EditinganAddressforOrderingParts...............67

OrderingPartsforRepair..................................70

ReceivingPartsintoInventory..........................79

AddingaPartsInventorytoaT ask....................81

ReceivingMultipleOrders.................................84

AssigningaWirelessHourMeter......................86

AddingaBaseStation/Repeater.......................90

AddingaWirelessHourMeter..........................92

FilteringtheWirelessHourMeterIDs................93

ManagingAttachments.....................................94

ManagingthePreventiveMaintenance

Schedule.......................................................97

ManagingWorkOrders...................................106

ManagingtheMaintenanceScheduleforan

Asset............................................................116

RetiringorScrappinganAsset........................122

TrackingFuelUsageandCost........................127

GeneratingReports........................................129

CreatingaOne-TimePreventive

MaintenanceT ask.......................................142

AddingMultipleCustomPartstoa

Task............................................................147

AddingPartstoaWorkOrder..........................148

CreatingandUsingCarts................................151

DownloadingEnd-UserParts.........................160

AccessinganAssetOverviewusingaQR

Code...........................................................164

AllowingAccessforaDistributortoViewa

CustomerAssetList....................................169

©2021—TheT oro®Company
8111LyndaleAvenueSouth
Bloomington,MN55420Registeratwww.T oro.com.

OriginalInstructions(EN)

PrintedintheUSA

AllRightsReserved

*3450-289*

Operation

GettingStarted

EnrollinginmyTurf

BeforeyoucanutilizemyTurf,youmustcompletetheToromyT urfCustomerEnrollment.

FilloutthefollowingToromyT urfCustomerEnrollmentformbeforeusingmyTurf.

2

Figure1

1.Fillouttheorganizationdetails.2.Fillouttheprimarylocationdetails.

3

g245192

Figure2

1.Filloutthedistributordetails.3.Filloutthesubscriptiondetails.

2.FillouttheUnitedStatesT axExemptionOrganizationdetails.

4

g245239

Figure3

1.Fillouttheorganizationadministratorinformation.2.Clicktocreateyouraccount.

AdministeringLocations

1.FromtheDashboard,clickAdmin,locatedintheupper,rightcornerofthescreen(Figure4).

5

g245240

Figure4

1.ClickAdmin.

2.ClicktheLocationRecordicontoadministeraspeciclocation(Figure5).

g245241

6

Figure5

1.Clickthelocationrecordicon.

FromtheLocationRecordscreen(Figure6),youcanviewandupdatethefollowinginformation:

•Locationdetailsandcontactinformation(Figure6)

7

g245242

1.Enterthelocationdetails.

•Subscriptionandpaymentdetails(Figure7)

Note:IfyouareaUnitedStatestaxexemptorganization,enterthosedetails(Figure7).

g245245

Figure6

8

Figure7

g245246

1.Enterthesubscriptiondetails.

2.Ifyouchooseautomaticpayment,clickheretollouttheform.

3.IfyouareaUnitedStatestaxexemptorganization,enter
thosedetails.

•Subscriptioninvoicecontactinformationandsubscriptioninvoiceaddress(Figure8)

9

Figure8

g245268

1.Enterthesubscriptioninvoicecontactinformation.

2.Enterthesubscriptioninvoiceaddress.

•Laborwageandfuel(maintenancelaborwagerates);refertoFigure9

•Foroperators,averagewagerate(Figure9)

10

Figure9

1.Enterthelaborwageandfuelinformation.4.Enterthewageforeachmaintenanceemployeehere.

2.Clicktheicontoeditpersonneldetails.5.Clicktoaddnewlabor.

3.Enterthewageforoperatorshere.

•Fuelcost(Figure10)

g245269

11

Figure10

g245310

1.Fueltype

2.Unitofmeasure4.Enterthefuelcosthere.

3.Fuelcostperunitofmeasure

•Localesettings(Figure11)

12

Figure11

1.Enterthelocalesettings.

CreatingaNewUser

ThisfeatureallowsyoutomanagetheusersinyourmyTurf.

1.FromtheLocationRecordscreen,clickUsers(Figure12).

g245311

13

1.Clickusers.

2.ClickCreateNewUser(Figure13).

g245322

Figure12

14

1.Clickcreatenewuser.

g245323

Figure13

15

3.FillouttheCreateNewUserform(Figure14).

Note:Thepasswordthatyouenterisatemporarypassword.Theuserwillcreatetheirnewpassword.

Figure14

1.Filloutthecreatenewuserinformation.

4.AssigntheUserRoleandAdministrationRoleforthenewuser(Figure15).

5.Ifyouhavemultiplelocation,assignthelocationsthatthenewusercanworkinandview(Figure15).

16

g245324

6.AssigntheUserStatustoActive(Figure15).

7.ClickSavetoaddthenewuser(Figure15).

Figure15

1.Assigntherolesoftheuser.3.Selecttheuser’sstatus.

2.Assignthelocationinwhichyouwanttheusertoapply.

4.Clicksavetocreatetheuser.

17

g245325

ManagingAssetGroups

Managingassetgroupsallowsyoutolabelandsetupforgroupsforyourassets.

SettingupPartsOrdering

Thisfeatureallowsyoutosetupwhoyourorderyourpartsfrom(e.g.,distributor),aswellasyourshipping
soldtoandbilltoinformation.

DeletingaLocation

AdministratorFunctionOnly

IfyouwanttoremovealocationfromyourmyTurf,clickDeleteLocation.

CreatingAssetGroups

1.FromtheDashboard,clickAdmin(Figure16).

1.ClickAdmin.

2.ClicktheEditLocationIcon(Figure17).

g245241

Figure16

18

Figure17

1.Clicktoeditthelocation.

3.FromtheLocationRecord,clickAssetGroups(Figure18).

19

g246195

Figure18

1.ClickAssetGroups.

4.FromManageAssetGroups,clickCreateNewGroup(Figure19).

20

g246206

Figure19

1.ManageAssetGroups2.ClickCreateNewGroup.

5.SelecttheAssetTypeandentertheGroupNamethatyouwantassignedtothenewgroup(Figure20).

6.ClickCreatetocreatethenewassetgroup(Figure20).

g246207

21

Figure20

g246209

1.CreateNewGroup

2.Selecttheassettype.4.Clickcreatetoaddthenewassetgroup.

3.Enterthenewgroupname.

AddingAssetsandAttachments

AddingaSingleAsset

1.FromtheAssetList,clicktheAdd/UpdateAssetsdrop-down(Figure21).

2.ClickAddSingleAssetfromthedrop-down(Figure21).

22

Figure21

1.ClicktheAdd/UpdateAssetsdrop-down.2.ClickAddSingleAsset.

3.FillouttheCreateNewAssetform(Figure22,Figure23,andFigure24).

g246211

23

1.Filloutthebasicinformationfortheasset.

g246213

Figure22

24

Figure23

1.Fillouttheutilizationinformationfortheasset.3.Fillouttheacquisitioncostsinformationfortheasset.

2.Filloutthefuelusageinformationfortheasset.

25

g246217

4.Whenyounishllingouttheform,clickCreateAsset(Figure24).

Figure24

1.Fillouttheinsurancecostsinformationfortheasset.3.Clicktocreatetheasset.

2.Filloutthewarrantydetailsfortheasset.

AddingMultipleAssets

1.FromtheAssetList,clicktheAdd/UpdateAssetsdrop-down(Figure25).

2.ClickBulkUploadfromthedrop-down(Figure25).

26

g246218

Figure25

1.ClicktheAdd/UpdateAssetsdrop-down.2.ClickBulkUpload.

3.ClickChooseFileandselecttheletouploadmultipleassetsordownloadastartertemplatetoupload

bulkassets(Figure26).

Note:Youcanalsovieworeditpendingassetuploads.

g246229

27

Figure26

1.ClickChooseFiletouploadtheassets.3.Clicktovieworeditpendingassetuploads.

2.Clickoneofthesubsequenttemplatestodownloadastarter
templatetouploadbulkassets.

AddinganAttachment

1.FromtheAssetList,selectanasset,andclickAssetOverview(Figure27).

g246230

28

Figure27

1.Clicktoviewtheassetoverview.

2.FromtheAssetOverview,clickCreateNewAttachments(Figure28).

g246282

29

Figure28

1.Clicktocreateanewattachment.

3.FillouttheCreateNewAttachmentform(Figure29,Figure30,andFigure31).

4.Whenyounishllingouttheform,clickCreateAttachment(Figure31).

30

g246296