Telex 400, WorkStation 2 User Manual

WorkStation Telex/Fax/400 International Presence plc

WorkStation 2

for Windows 95/98 and NT4/2000

User Guide

Welcome

Welcome to the next generation of Telex/Fax/400 - our 32-bit WorkStation software for Windows
95/98 and NT4. With this software, Telex/Fax/400 messaging services can be made available at the
users workstation with just a simple TCP/IP connection to your AS/400.

Why TCP/IP?

TCP/IP is rapidly being adopted as the communication protocol standard. Because of this, vendors
including IBM and Microsoft are shipping support for TCP/IP as standard in their latest operating
system releases.

The TCP/IP protocol is one level removed from your local area networking protocol and may be run
over Ethernet or Token Ring networks quite transparently, the interface drivers being supplied by the
operating system.

By using the TCP/IP protocol to communicate between the WorkStation client and the Telex/Fax/400
host system, the need for any third party connectivity software is removed thereby saving cost and
valuable system resources.

As an added bonus, the TCP/IP subsystems are very fast since they are intended to handle large
volumes of network data. This makes the WorkStation client software extremely responsive when
compared to other connection methods.

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What’s New in Version 2

Address Book

The address book can contain any number of categories which can be private, departmental or public,
either stored locally or on the Telex/Fax/400 host machine. A corporate database can even be
incorporated by the use of a Microsoft

®

Access Query Link. This is an extremely powerful addition to

the WorkStation product.

E-mail Integration

This release of WorkStation has full E-mail facilities for our iMPS Internet users. Users can now send
and receive E-mail, with attachments, direct from WorkStation. This addition to the WorkStation
product should change the way we all work.

Windows NT Print Driver

The NT print driver is now officially released on this version.

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Minimum System Requirements

The minimum system configuration required to run the W orkStation client software is as follows:

Client PC

486 PC (Pentium recommended)
16 MB Ram (32MB recommended)
Windows 95 or Windows NT4
CD-ROM Drive or connection to a network where the installation CD can be copied to.

AS/400

OS/400 Release 3.1 or later
Telex/Fax/400 Release I (PTF level V2.10 or later)

Connectivity

TCP/IP connection between client PC and AS/400

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Client Software Installation

Windows 95

From the Start menu choose Run, and Browse to the CD. Double click on the Setup icon and click
OK. The WorkStation installation program should start and you will be presented with a Welcome
screen. Click next and follow the on-screen instructions. You will need your Telex/Fax/400 host
systems IP Address, and also the Username and Password that you use to sign on.

Printer Driver Installation

If you wish to send faxes from W indows 95 applications (Word etc.) then you will need to install the
TF400 TCP/IP print driver.

Go into ‘My Computer’ and open up the Printers folder.

Double click on Add Printer. The Add Printer Wizard will start.

You should install the device as a Local Printer, and when prompted for the printer type click on ‘Have
Disk’.

Click on Browse and locate the pdrv95 folder on the W orkStation CD. You should see a file called
oemsetup.inf. Click on OK to select this file, then OK again in the ‘Install from Disk’ dialog.

Back in the Add Printer Wizard you should now see 2 drivers. Click on TF400 TCP/IP and then click
‘Next’.

You will be asked to select a port for the device, just click ‘Next’ since this setting is ignored by the
driver.

You will be asked for the printer name, leave the default and click ‘Next’.

That completes the installation of the printer driver.

Windows NT4

From the Start menu choose Run, and Browse to the CD. Double click on the Setup icon and click
OK. The WorkStation installation program should start and you will be presented with a Welcome
screen. Click next and follow the on-screen instructions. You will need your Telex/Fax/400 host
systems IP Address, and also the Username and Password that you use to sign on.

Printer Driver Installation

The Windows NT4 print driver may be installed during the WorkStation installation process. If you
have not installed the print driver, you will need to restart the installation process.

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Telex/Fax/400 AS/400 Configuration

To configure your Telex/Fax/400 host to recognise the new Windows 95/NT4 clients you will need to
run through a configuration screen within Telex/Fax/400.

From the main Telex/Fax/400 menu select Option 41 - “Work with environment” and then sub-

option 42 - “WorkStation 95/NT parameters”. You will then be presented with the following screen.

Do you wish to use WorkStation 95/NT ?

Enter a “1” here if you wish users to be able to use WorkStation 95/NT. To disable this function you
will need to change this entry back to a “0” after

having stopped the “Client tasks for Win95/NT” from

Option 11- “Check and control driver”.

If you select a “1” here and then press enter you will be presented with the following screen.

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Subsystem name for client tasks

The default name for the subsystem used for running the client tasks is TLXFAXCLTI. If you wish to
change this then enter the name of the subsystem that you require. The first time a subsystem name
is entered you will receive the message that the subsystem does not exist and to press F6 to create.
When you press F6 the subsystem name entered will be created in the Telex/Fax/400 program library
with all the relevant autostart jobs, routing and job queue entries.

AS/400 Host IP address (Internet address)

You need to enter here the AS/400 IP address in the form as shown in the screen excerpt. This entry
will be validated to check that a valid address has been entered.

If you are unsure of this address, it may be found from option 1 of the CFGTCP menu.

Number of handlers to run

The number of handlers to run should depend upon the number of users who will be using
WorkStation 95/NT. The minimum entry should be “2” and if you find that the response times are a
little slow then you may tune the entries accordingly. Note: the change in the number of handlers to
run will only be implemented the next time that the “Client tasks” are started. (Option 11 - “Check and
control driver”).

Handler to download logs Handles the requests to download the queue,

mailbox and archive logs.

Critical request handler Validates the requests sent by the client and handles

the log-on, and log member properties requests and
updates, notifications etc.

Non-critical request handler Processes all valid requests passed on from the

critical request handler. i.e. retrieving message
comments, downloading message texts, audit logs,
adding comments, copying to mailboxes etc.

Once you have completed the entries for this option you should return to the main TLX menu and take
Option 11- “Check and Control drivers”, you will now see another entry under the entry for
“Associated tasks” called “Client tasks for Win95/NT”. You will need to enter a “1” beside this entry

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to start the WorkStation 95/NT subsystem and the corresponding tasks. The viewing of jobs etc.
within this subsystem is identical to that for the “Associated tasks” subsystem. If you use the
cma.ettworth supplied auto start programs for housekeeping etc. this subsystem will be restarted
automatically.

Routing Message notifications to WorkStation 95/NT

If you wish your message notifications to report via WorkStation 95/NT then you will need to change
your User parameters to request this. Take Option 23 - “Maintain user parameters” and select a
“2” to change against your User profile (or “1” to create if your profile is not already defined to
Telex/Fax/400). First select a “1” to maintain “ID details”. This will allow you to set up your message
“Confirmation and Failure notifications”. You will see a new entry of “4” to indicate Win95/NT
notifications. If you also wish to set up notifications for mail received in your mailbox then you will
need to select a “5” for “Printers” from the pop-up and enter a “4” against the “Message” entry for
Auto mailbox functions. Note that this operation may be performed automatically by the WorkStation
client, when a user logs in for the first time.

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Using WorkStation

Starting WorkStation for the first time

After installation, there will be a Telex/Fax/400 Workstation section added to your Start Menu
Programs. Under here you will find all the WorkStation 95/NT4 components.

Message Management

The Message Management program enables you to look at the Telex/Fax/400 queue, mailbox and
archive logs, and manage messages within them.

Monitor

Monitor should already be running on your machine (there will be an icon in the bottom right hand
corner of your screen which represents a monitor screen). Monitor is used to log in to your
Telex/Fax/400 host, it needs to be running before any other WorkStation components will start.
Monitor also enables you to receive notifications of messages that have been sent or received, and
also enables viewing graphical messages from a PC5250 session by pressing the ‘F9 = Resolve’ key
from screens that support this function.

Address Book

The Address Book enables you to keep a number of categorised addresses in a central place for use
when sending messages through Telex/Fax/400 WorkStation. It has a drag and drop interface to the
WorkStation addressing screen.

Create E-mail

This simple editor enables you to quickly compose E-mail messages, with attachments, for sending
via the WorkStation product. You will need to have the iMPS Internet facility to use this feature.

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Message Management

When you start the Message Management program, you will be presented with an explorer type
screen. The left pane contains a tree view of users, and the right pane a message log view.

At the top of the window, there is the usual pull down menu system, and also a row of buttons. From
left to right, the buttons are:

Queue View - Selects the queue to be displayed in the log view pane.
Mailbox View - Selects the mailbox to be displayed in the log view pane.
Archive View - Selects the archive to be displayed in the log view pane.

Selection Criteria - Allows filtering and sorting of messages in the log view pane.

Refresh Log - Performs an immediate download request for the selected log.
Refresh Screen - Performs an immediate update of queue message statuses.

Find - Allows the log to be searched for occurrences of a specified string.

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