TA Triumph-Adler P-C3560i MFP User Manual

Download

Operation Guide

P-C3560i MFP P-C3565i MFP

> Preface

Preface

Thank you for purchasing the P-C3560i MFP/P-C3565i MFP.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview .............................................................................................................................. viii

Machine Features .................................................................................................................. ix

Color and Image Quality Functions ................................................................................... xiv

Basic Color Modes ...................................................................................................... xiv

Adjusting Image Quality and Color............................................................................... xv

Guides Provided with the Machine.................................................................................... xvi

About the Operation Guide (this Guide) ......................................................................... xviii

Structure of the guide................................................................................................. xviii

Conventions Used in This Guide................................................................................. xix

Menu Map............................................................................................................................. xxi

1 Legal and Safety Information ................................................................ 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

Legal Restriction on Copying/Scanning .................................................................... 1-6

EN ISO 7779 ............................................................................................................. 1-6

EK1-ITB 2000 ............................................................................................................ 1-6

Legal Information ...................................................................................................... 1-7

Energy Saving Control Function ............................................................................. 1-13

Automatic 2-Sided Print Function ............................................................................ 1-13

Resource Saving - Paper ........................................................................................ 1-13

Environmental benefits of "Power Management" .................................................... 1-13

Energy Star (ENERGY STAR®) Program ............................................................... 1-14

2 Installing and Setting up the Machine .................................................. 2-1

Part Names ......................................................................................................................... 2-2

Machine Exterior ....................................................................................................... 2-2

Connectors/Interior .................................................................................................... 2-4

With Optional Equipments Attached ......................................................................... 2-6

Connecting the Machine and Other Devices .................................................................. 2-7

Connecting Cables ............................................................................................................ 2-8

Connecting LAN Cable .............................................................................................. 2-8

Connecting USB Cable ............................................................................................. 2-9

Connecting the Power Cable .................................................................................... 2-9

Power On/Off ................................................................................................................... 2-10

Power On ................................................................................................................ 2-10

Power Off ................................................................................................................ 2-10

Using the Operation Panel ............................................................................................. 2-11

Operation Panel Keys ............................................................................................. 2-11

Adjusting the Operation Panel Angle ...................................................................... 2-12

Touch Panel ..................................................................................................................... 2-13

Home Screen .......................................................................................................... 2-13

Display for Device Information ................................................................................ 2-17

Functions key .......................................................................................................... 2-18

Display of Keys That Cannot Be Set ....................................................................... 2-19

Enter key and Quick No. Search key ...................................................................... 2-20

Help Screen ............................................................................................................ 2-21

Login/Logout ................................................................................................................... 2-22

Login ....................................................................................................................... 2-22

Logout ..................................................................................................................... 2-23

Default Settings of the Machine ..................................................................................... 2-24

Setting Date and Time ............................................................................................ 2-24

Network Setup (LAN Cable Connection) ................................................................. 2-25

Energy Saver function .................................................................................................... 2-27

Sleep and Auto Sleep ............................................................................................. 2-27

Quick Setup Wizard ......................................................................................................... 2-29

Installing Software .......................................................................................................... 2-31

Software on DVD (Windows) .................................................................................. 2-31

Installing Software in Windows ............................................................................... 2-32

Uninstalling the Software ........................................................................................ 2-38

Installing Software in Mac Computer ...................................................................... 2-39

Setting TWAIN Driver .............................................................................................. 2-41

Setting WIA Driver ................................................................................................... 2-43

Checking the Counter ..................................................................................................... 2-44

Additional Preparations for the Administrator ............................................................. 2-45

Sending Documents to a PC ................................................................................... 2-45

Strengthening the Security ...................................................................................... 2-45

Embedded Web Server RX ............................................................................................. 2-47

Accessing Embedded Web Server RX ................................................................... 2-48

Changing Security Settings ..................................................................................... 2-49

Changing Device Information .................................................................................. 2-51

E-mail Settings ........................................................................................................ 2-53

Registering Destinations ......................................................................................... 2-57

Creating a New Custom Box ................................................................................... 2-58

Printing a document stored in a Custom Box .......................................................... 2-59

Transferring Data from Our Other Products ................................................................. 2-61

Migrating the Address Book .................................................................................... 2-61

3 Preparation before Use .......................................................................... 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-3

Loading in the Cassettes ........................................................................................... 3-4

Loading Paper in the Multi Purpose Tray .................................................................. 3-7

Specifying Paper Size and Media Type .................................................................. 3-10

Paper Stopper .................................................................................................................. 3-12

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-13

Making a note of the computer name and full computer name ............................... 3-13

Making a note of the user name and domain name ................................................ 3-14

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-15

Configuring Windows Firewall ................................................................................. 3-19

Registering Destinations in the Address Book ............................................................ 3-23

Adding a Destination (Address Book) ..................................................................... 3-23

Adding a Destination on One Touch Key (One Touch Key) .................................... 3-28

4 Printing from PC ..................................................................................... 4-1

Printing from PC ................................................................................................................ 4-2

Printing on Non-standard Sized Paper ...................................................................... 4-4

Printer Driver Print Settings Screen .......................................................................... 4-5

Printer Driver Help ..................................................................................................... 4-6

Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6

Canceling Printing from a Computer ......................................................................... 4-6

Printing by AirPrint ........................................................................................................... 4-7

Printing by Google Cloud Print ........................................................................................ 4-8

Printing Data Saved on the Printer .................................................................................. 4-9

Specifying the Job Box from a Computer and Storing the Job ................................. 4-9

Printing Documents from Private Print Box ............................................................. 4-10

Printing Document from Stored Job Box ................................................................. 4-12

Printing Document from Quick Copy Box ................................................................ 4-14

iii

Printing Document from Proof and Hold Box .......................................................... 4-16

Status Monitor ................................................................................................................. 4-18

Accessing the Status Monitor .................................................................................. 4-18

Exiting the Status Monitor ....................................................................................... 4-18

Status Monitor Display ............................................................................................ 4-18

5 Operation on the Machine ..................................................................... 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Checking the Equipment's Serial Number ...................................................................... 5-5

Favorites ............................................................................................................................ 5-6

Registering Favorite .................................................................................................. 5-7

Recalling Favorite ..................................................................................................... 5-9

Editing and Deleting Favorite .................................................................................. 5-10

Application ....................................................................................................................... 5-11

Installing Applications .............................................................................................. 5-11

Using Applications ................................................................................................... 5-12

Uninstalling Applications ......................................................................................... 5-13

Registering Shortcuts ..................................................................................................... 5-14

Adding Shortcuts ..................................................................................................... 5-14

Editing and Deleting Shortcuts ................................................................................ 5-15

Copying ............................................................................................................................ 5-16

Basic Operation ....................................................................................................... 5-16

Canceling Jobs ........................................................................................................ 5-17

Sending ............................................................................................................................ 5-18

Basic Operation ....................................................................................................... 5-19

Specifying Destination ............................................................................................. 5-20

Checking and Editing Destinations ......................................................................... 5-25

Confirmation Screen of Destinations ....................................................................... 5-26

Recall ...................................................................................................................... 5-27

Send to Me (E-mail) ................................................................................................ 5-27

Sending to Different Types of Destinations (Multi Sending) .................................... 5-28

Canceling Sending Jobs ......................................................................................... 5-29

WSD Scan ............................................................................................................... 5-30

Scanning using TWAIN or WIA ............................................................................... 5-32

Scanning with File Management Utility ................................................................... 5-33

How to use the FAX Function ........................................................................................ 5-34

What is Document Box? ................................................................................................. 5-35

Basic Operation for Document Box ......................................................................... 5-36

Using a Custom Box ....................................................................................................... 5-37

Creating a New Custom Box ................................................................................... 5-37

Editing and Deleting Custom Box ........................................................................... 5-39

Storing Documents .................................................................................................. 5-40

Printing Documents ................................................................................................. 5-41

Editing Documents .................................................................................................. 5-42

Deleting Documents ................................................................................................ 5-43

Printing Documents Stored in Removable USB Memory ............................................ 5-44

Saving Documents to USB Memory (Scan to USB) ..................................................... 5-46

Check the USB Memory Information ............................................................................. 5-47

Removing USB Memory .................................................................................................. 5-48

Using the Manual Stapler ............................................................................................... 5-49

6 Using Various Functions ....................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-4

Custom Box (Printing) ............................................................................................... 6-6

Removable Memory (Store File, Printing Documents) .............................................. 6-7

Functions ........................................................................................................................... 6-9

Original Size .............................................................................................................. 6-9

Paper Selection ....................................................................................................... 6-10

Original Orientation ................................................................................................. 6-11

Mixed Size Originals ............................................................................................... 6-12

Collate ..................................................................................................................... 6-12

Density .................................................................................................................... 6-12

Original Image ......................................................................................................... 6-13

EcoPrint ................................................................................................................... 6-14

Color Selection ........................................................................................................ 6-14

Color Balance .......................................................................................................... 6-15

Hue Adjustment ....................................................................................................... 6-16

Sharpness ............................................................................................................... 6-17

Contrast ................................................................................................................... 6-17

Background Density Adj. (Background Density Adjustment) .................................. 6-18

Saturation ................................................................................................................ 6-18

Prevent Bleed-thru .................................................................................................. 6-19

Zoom ....................................................................................................................... 6-19

Combine .................................................................................................................. 6-21

Duplex ..................................................................................................................... 6-23

Continuous Scan ..................................................................................................... 6-24

Job Finish Notice ..................................................................................................... 6-25

File Name Entry ...................................................................................................... 6-25

Priority Override ...................................................................................................... 6-26

Quiet Mode .............................................................................................................. 6-26

Skip Blank Page ...................................................................................................... 6-26

Duplex (2-sided Original) ........................................................................................ 6-27

Sending Size ........................................................................................................... 6-28

File Format .............................................................................................................. 6-29

File Separation ........................................................................................................ 6-32

Scan Resolution ...................................................................................................... 6-32

E-mail Subject/Body ................................................................................................ 6-32

FTP Encrypted TX ................................................................................................... 6-33

Delete after Printed ................................................................................................. 6-33

Storing Size ............................................................................................................. 6-34

Encrypted PDF Password ....................................................................................... 6-34

JPEG/TIFF Print ...................................................................................................... 6-35

XPS Fit to Page ....................................................................................................... 6-35

7 Status/Job Cancel .................................................................................. 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-7

Checking Job History ....................................................................................................... 7-8

Checking the Detailed Information of Histories ......................................................... 7-9

Sending the Log History ............................................................................................ 7-9

Job Operation .................................................................................................................. 7-10

Pause and Resumption of Jobs .............................................................................. 7-10

Canceling of Jobs .................................................................................................... 7-10

Device/Communication ................................................................................................... 7-11

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-12

8 Setup and Registration (System Menu) ............................................... 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-3

Language .................................................................................................................. 8-5

Report ....................................................................................................................... 8-5

User Property ............................................................................................................ 8-7

Cassette/MP Tray Settings ....................................................................................... 8-8

Common Settings .................................................................................................... 8-10

Home ....................................................................................................................... 8-19

Copy ........................................................................................................................ 8-19

Send ........................................................................................................................ 8-20

Document Box ......................................................................................................... 8-21

FAX ......................................................................................................................... 8-21

Application ............................................................................................................... 8-21

Internet .................................................................................................................... 8-22

Address Book/One Touch ....................................................................................... 8-22

User Login/Job Accounting ..................................................................................... 8-23

Printer ...................................................................................................................... 8-23

System/Network ...................................................................................................... 8-26

Date/Timer/Energy Saver ........................................................................................ 8-37

Adjustment/Maintenance ......................................................................................... 8-39

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration .......................................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-4

Authentication Security ............................................................................................. 9-4

Adding a User (Local User List) ................................................................................ 9-5

Changing User Properties ......................................................................................... 9-8

User Login Administration for Printing ..................................................................... 9-12

To Manage the Users to Scan Using TWAIN .......................................................... 9-14

To Manage the Users to Scan Using WIA .............................................................. 9-15

To Manage the Users that Send Faxes from a PC ................................................. 9-16

Local Authorization .................................................................................................. 9-17

Group Authorization Settings .................................................................................. 9-18

Guest Authorization Set. ......................................................................................... 9-21

Obtain NW User Property ....................................................................................... 9-24

Simple Login Settings ............................................................................................. 9-26

ID Card Settings ...................................................................................................... 9-29

Using User Login Administration .................................................................................. 9-30

Login/Logout ........................................................................................................... 9-30

Overview of Job Accounting .......................................................................................... 9-31

Enabling Job Accounting ............................................................................................... 9-32

Job Accounting Access ........................................................................................... 9-33

Setting an Account .......................................................................................................... 9-34

Adding an Account .................................................................................................. 9-34

Restricting the Use of the Machine ......................................................................... 9-35

Editing an Account .................................................................................................. 9-36

Deleting an Account ................................................................................................ 9-37

Job Accounting for Printing ..................................................................................... 9-38

Job Accounting for Scan Using TWAIN .................................................................. 9-39

Job Accounting for Scan Using WIA ....................................................................... 9-40

Job Accounting for the FAX Transmitted from a Computer .................................... 9-41

Configuring Job Accounting .......................................................................................... 9-42

Default Setting ......................................................................................................... 9-42

Counting the Number of Pages Printed .................................................................. 9-43

Print Accounting Report .......................................................................................... 9-44

Using Job Accounting .................................................................................................... 9-45

Login/Logout ........................................................................................................... 9-45

Unknown ID Job .............................................................................................................. 9-46

10 Troubleshooting ................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Toner Container Replacement ................................................................................ 10-4

Waste Toner Box Replacement .............................................................................. 10-8

Replacing Staples ................................................................................................. 10-10

Troubleshooting ............................................................................................................ 10-11

Solving Malfunctions ............................................................................................. 10-11

Responding to Messages ...................................................................................... 10-17

Adjustment/Maintenance ....................................................................................... 10-29

Clearing Paper Jams ............................................................................................. 10-35

Clearing a Staple Jam ........................................................................................... 10-49

11 Appendix ............................................................................................... 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Optional Applications .............................................................................................. 11-9

Character Entry Method ................................................................................................ 11-11

Entry Screens ........................................................................................................ 11-11

Entering Characters .............................................................................................. 11-13

Paper .............................................................................................................................. 11-14

Basic Paper Specifications .................................................................................... 11-14

Choosing the Appropriate Paper ........................................................................... 11-15

Special Paper ........................................................................................................ 11-18

Specifications ................................................................................................................ 11-22

Machine ................................................................................................................. 11-22

Copy Functions ..................................................................................................... 11-24

Printer Functions ................................................................................................... 11-24

Scanner Functions ................................................................................................ 11-25

Document Processor ............................................................................................. 11-25

Paper Feeder (500-sheet) (Option) ....................................................................... 11-26

Manual Stapler ...................................................................................................... 11-26

Glossary ......................................................................................................................... 11-27

Index ............................................................................................................................ Index-1

vii

> Overview

NOTE

Original Electronic data Fax dataUSB memory

Input Data

Operations from your PC

Document

Box functions

Application

Security

Output Data

Copy functions Printer functions USB memory

Send functions

Fax functions

FAX Operation Guide

This function is useful for a variety of purposes, including saving data in the machine and in a USB memory stick.

Printing Data Saved on the Printer (page 4-

9) Using a Custom Box (page 5-37)

You can expand the machine functions according to your needs.

Application (page 5-11)

You can use the machine security levels according to your needs.

Sending (page 5-18)

Embedded Web Server RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Embedded Web Server RX (page 2-47)

Embedded Web Server RX User Guide

Strengthen security (page xi)

Copying (page 5-16) Printing from PC (page 4-1)

Saving Documents to USB Memory (Scan to USB) (page 5-46)

Over view

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax function.

• Before using the machine, be sure to read the following:

Legal and Safety Information (page 1-1)

• For preparations for use of the machine such as cable connections and software installation, refer to the following:

Installing and Setting up the Machine (page 2-1)

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use (page 3-1)

viii

> Machine Features

1 2 3

1~10

1~30

11~201121~30

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Favorites (page 5-6)

Optimize your office workflow

Scan originals of different sizes at a time (Mixed Size Originals)

Set up the machine easily (Quick Setup Wizard)

You can configure the necessary settings before using the machine in the wizard mode.

Quick Setup Wizard (page 2-29)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

Set up fax easily (FAX Setup)

You can configure the necessary settings before using fax in the wizard mode.

FAX Setup (page 2-29)

Send one time with multiple sending options (Multi Sending)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-12)

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-24)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-

28)

> Machine Features

Off

Optimize your office workflow Save energy and cost

Save frequently used documents in the machine (Custom Box)

You can save the frequently used document in the machine and print it when needed.

Using a Custom Box (page 5-37)

Save energy and cost

Use less toner for printing (EcoPrint)

Send a FAX from a PC (Sending FAX from PC)

You can save the paper used for sending a FAX with this function.

You can send a file to be faxed from the PC without printing the file, so that you can reduce the number of pieces of paper and perform sending jobs efficiently.

FAX Operation Guide

Reduce paper use (Paper Saving Printing)

Save energy as needed (Energy Saver function)

The machine is equipped with Energy Saver function that automatically switched into Sleep Mode.

Energy Saver function (page 2-27)

Skip blank pages when printing (Skip Blank Page)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 6-14)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Favorites (page 5-6)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-26)

> Machine Features

OK !

Save energy and cost Create attractive documents Strengthen security

Send a FAX to reduce the communication cost (FAX Delayed Transmission)

You can reduce the communication cost with this function.

The communication cost can be reduced by setting the timer to the time period during which the communication cost is low.

FAX Operation Guide

Strengthen security

Protect data on the SSD (Encryption / Overwrite)

Prevent image bleed-through (Prevent Bleed-through)

You can prevent image bleed-through from the reverse side when scanning thin originals.

Prevent Bleed-thru (page 6-19)

Prevent loss of finished documents (Private Print)

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF Password (page 6-

34)

You can overwrite the unnecessary data that remains on the SSD automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the SSD.

Data Security (page 8-36)

You can temporarily save a printer document in the machine. By printing the document from the machine prevents someone takes your document.

Printing Data Saved on the Printer (page 4-9)

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-3)

> Machine Features

Strengthen security Use functions more efficiently

Strengthen security (Settings for Administrator)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2-

45)

Use functions more efficiently

Install the machine without concerning the network cables (Wireless Network)

Make the machine quiet (Quiet Mode)

You can make the machine quiet by reducing its running noise. You can configure this mode by job.

Quiet Mode (page 6-26)

Use USB memory (USB Memory)

Expand functions as necessary (Application)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

Application (page 5-11)

Specify image file format (File Format)

In an environment where the wireless LAN is used, you can install the machine without concerning the network cables.

Setup (page 8-32)

It is useful when you need to print document outside your office or you cannot print document from your PC.

You can print the document from the USB memory by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB memory also.

Printing Documents Stored in Removable USB Memory (page 5-

44) Saving Documents to USB Memory (Scan to USB) (page 5-46)

You can select the various file formats when sending/storing images.

File Format (page 6-29)

xii

> Machine Features

Use functions more efficiently

Perform remote operation (Embedded Web Server RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Embedded Web Server RX (page 2-

47)

xiii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

Color mode Description

Reference image

Before After

Auto Color Automatically recognizes whether a

document being scanned is color or black & white.

Full Color Scans a document in full color. page 6-14

Grayscale Scans a document in grayscale. page 6-14

Black & White Scans a document in black & white. page 6-14

For details, refer to the following:

Color Selection (page 6-14)

Reference

page

page 6-14

xiv

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

Sample image

I want to...

Before After

Adjust the color precisely.

Adjust the density. Density page 6-12

Function Page

Adjust the color by strengthening blue or red tones.

Example: Strengthening red

Change the image by individually adjusting each of the six colors: red, blue, green, cyan, magenta, and yellow.

Example: Changing red tones close to yellow to yellow, and cyan tones close to blue to blue

Adjust the saturation. Saturation page 6-18

Adjust the image quality precisely

Emphasize or blur the image outline.

Example: Emphasize the image outlines

Adjust the difference between dark and light parts of the image.

Color Balance page 6-15

Hue adjustment page 6-16

Sharpness page 6-17

Contrast page 6-17

Darken or lighten the background (the area with no texts or images) of a document.

Example: Lightening the background

Prevent bleed-through in 2-sided originals.

Adjust the scanned image

Decrease the file size and produce the characters clearly.

Background Density page 6-18

Prevent Bleedthrough

File format

[High Comp. PDF]

page 6-19

page 6-29

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

For safe use of the machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (P-C3560i MFP/P-C3565i MFP)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

xvi

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt data.

Embedded Web Server RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printing System Driver User Guide

Explains how to install the printer driver and use the printer function.

Network Tool for Direct Printing Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

NETWORK PRINT MONITOR User Guide

Explains how to monitor your network printing system (the machine) with NETWORK PRINT MONITOR.

Scan images and save with information

Adjust the print or scan position

Install the following versions of Adobe Reader to view the manuals on the DVD. Version 8.0 or later

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

Maintenance Menu User Guide

Maintenance Menu provides the explanation on how to configure the print, scan, and other settings.

xvii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Using Various Functions Explains convenient functions that are available on the machine.

7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs

8 Setup and Registration (System

Menu)

9 User Authentication and

Accounting (User Login, Job Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

11 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

as how to use the operation panel, load paper, and create an address book.

copies, sending documents, and using document boxes.

being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xviii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xix

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select [ ].



Select [Common Settings].



Select [Sound].

[System Menu/Counter] key > [Common Settings] > [Sound]

> Menu Map

Copy

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Paper Selection (page 6-10)

Zoom (page 6-19

Density (page 6-12

Duplex (page 6-23

Combine (page 6-21

Color Selection (page 6-14

Functions Quiet Mode (page 6-26)

)

Collate (page 6-12

Original Size (page 6-9

Original Orientation (page 6-11

Mixed Size Originals (page 6-12

Original Image (page 6-13

EcoPrint (page 6-14

Hue Adjustment (page 6-16

Color Balance (page 6-15

Sharpness (page 6-17

Contrast (page 6-17

)

Background Density Adj. (page 6-18

Prevent Bleed-through (page 6-19

Skip Blank Page (page 6-26

Saturation (page 6-18

Continuous Scan (page 6-24

Job Finish Notice (page 6-25

File Name Entry (page 6-25

Priority Override (page 6-26

)

xxi

)

> Menu Map

Send

One Touch Key (page 5-22)

Address Book (page 5-20

Ext Address Book (Refer to Embedded Web Server RX User Guide.)

E-mail (page 5-22

Folder (page 5-23

FAX (Refer to FAX Operation Guide.)

WSD Scan (page 5-31

Functions Color Selection (page 6-14)

)

Quiet Mode (page 6-26

File Format (page 6-29

Original Size (page 6-9

Original Orientation (page 6-11

Mixed Size Originals (page 6-12

Duplex (page 6-27

Sending Size (page 6-28

File Separation (page 6-32

Scan Resolution (page 6-32

)

Density (page 6-12

Original Image (page 6-13

Sharpness (page 6-17

Contrast (page 6-17

Background Density Adj. (page 6-18

Prevent Bleed-through (page 6-19

Skip Blank Page (page 6-26

FAX TX Resolution (Refer to FAX Operation Guide.)

Zoom (page 6-19

Continuous Scan (page 6-24

File Name Entry (page 6-25

E-mail Subject/Body (page 6-32

Job Finish Notice (page 6-25

FTP Encrypted TX (page 6-33

FAX Delayed Transmission (Refer to FAX Operation Guide.)

)

xxii

> Menu Map

Custom Box

Job Box

Functions FAX Direct Transmission (Refer to FAX Operation Guide.)

FAX Polling RX (Refer to FAX Operation Guide.)

FAX TX Report (Refer to FAX Operation Guide.)

Custom Box Menu Print Paper Selection (page 6-10)

Collate (page 6-12

Duplex (page 6-23

Delete after Print (page 6-33

Quiet Mode (page 6-26

Functions Priority Override (page 6-26)

Job Box Private Print/Stored Job (page 4-10)

Quick Copy/Proof and Hold (page 4-14

)

File Name Entry (page 6-25

Job Finish Notice (page 6-25

EcoPrint (page 6-14

)

xxiii

> Menu Map

Removable

Memory

Removable Memory Print Paper Selection (page 6-10)

Collate (page 6-12

Duplex (page 6-23

Quiet Mode (page 6-26

Color Selection (page 6-14

Functions EcoPrint (page 6-14)

Menu Store File File Format (page 6-29)

)

Job Finish Notice (page 6-25

Priority Override (page 6-26

Encrypted PDF Password (page 6-34

JPEG/TIFF Print (page 6-35

XPS Fit to Page (page 6-35

Duplex (page 6-27

Scan Resolution (page 6-32

Density (page 6-12

File Name Entry (page 6-25

Color Selection (page 6-14

)

Functions Quiet Mode (page 6-26)

Original Size (page 6-9

Original Orientation (page 6-11

Mixed Size Originals (page 6-12

Storing Size (page 6-34

Original Image (page 6-13

Sharpness (page 6-17

Contrast (page 6-17

Background Density Adj. (page 6-18

Prevent Bleed-through (page 6-19

Skip Blank Page (page 6-26

Zoom (page 6-19

Continuous Scan (page 6-24

Job Finish Notice (page 6-25

File Separation (page 6-32

)

xxiv

> Menu Map

Sub Address Box

Polling Box

Status/

Job Cancel

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box (Refer to FAX Operation Guide.)

Print Job Status (page 7-8)

Send Job Status (page 7-4

Store Job Status (page 7-5

Scheduled Job (page 7-6

Print Job Log (page 7-8

Send Job Log (page 7-8

Store Job Log (page 7-8

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-11

Printer (page 7-11

)

FAX (refer to FAX Operation Guide.)

Toner Status (page 7-12

)

Paper Status (page 7-12

Removable Memory (page 7-11

USB Keyboard (page 7-11

Network Connection Status (page 7-11

Option Network Connection Status (page 7-11

Wireless Network (page 7-11

SSD (page 7-11

)

xxv

> Menu Map

System

Quick Setup Wizard FAX Setup (page 2-29)

Paper Setup (page 2-29

Energy Saver Setup (page 2-29

Network Setup (page 2-29

Language (page 8-5)

Report Print Report Status Page (page 8-5)

Admin Report Settings

)

Font List (page 8-5

Network Status (page 8-5

Service Status (page 8-6

Accounting Report (page 8-6

Sub Address Box List (Refer to FAX Operation Guide.)

FAX List (Index) (Refer to FAX Operation Guide.)

FAX List (No.) (Refer to FAX Operation Guide.)

Outgoing FAX Report (Refer to FAX Operation Guide.)

Incoming FAX Report (Refer to FAX Operation Guide.)

Optional Network Status (page 8-6

Outgoing FAX Report (Refer to FAX Operation Guide.)

Incoming FAX Report (Refer to FAX Operation Guide.)

)

Result Report Setting

Send Log History Sending Log History (page 8-7)

Counter Printed Pages (page 2-44)

Scanned Pages (page 2-44

User Property (page 9-8)

Send Result Report (page 8-6)

RX Result Report (Refer to FAX Operation Guide.)

Job Finish Notice Setting (page 8-6)

Auto Sending (page 8-7

Destination (page 8-7

Job Log Subject (page 8-7

Personal Information (page 8-7

)

xxvi

> Menu Map

Cassette/MP Tray Settings

Common Settings Default Screen (page 8-10)

Cassette 1 (page 8-8)

Cassette 2 (page 8-8

Cassette 3 (page 8-8

Cassette 4 (page 8-8

Multi Purpose Tray (page 8-9

Sound Buzzer (page 8-10)

Original Settings Custom Original Size (page 8-11)

Paper Settings Custom Paper Size (page 8-12)

)

FAX Speaker Volume (Refer to FAX Operation Guide.)

FAX Monitor Volume (Refer to FAX Operation Guide.)

Default Original Size (page 8-11

Media Type Settings (page 8-14

Default Paper Source (page 8-13

Paper Selection (page 8-13

Media for Auto (Color) (page 8-13

)

Media for Auto (B & W) (page 8-13

Special Paper Action (page 8-13

Function Defaults File Format (page 8-15)

Original Orientation (page 8-15

Collate (page 8-15

File Separation (page 8-15

Scan Resolution (page 8-15

Color Selection (Copy) (page 8-15

Color Select.(Send/Store) (page 8-15

Original Image (Copy) (page 8-15

Original Image (Send/Store) (page 8-15

Background Density Adj. (Copy) (page 8-15

Background Density Adj. (Send/Store) (page 8-15

EcoPrint (page 8-15

Prevent Bleed-through (Copy) (page 8-15

Prevent Bleed-through (Send/Store) (page 8-15

)

Skip Blank Page (Copy) (page 8-15

Skip Blank Page (Send/Store) (page 8-15

FAX TX Resolution (Refer to FAX Operation Guide.)

Zoom (page 8-15

)

xxvii

> Menu Map

Common Settings Function Defaults Continuous Scan (Except FAX) (page 8-16)

Continuous Scan (FAX) (Refer to FAX Operation Guide.)

File Name Entry (page 8-16)

E-mail Subject/Body (page 8-16

FTP Encrypted TX (page 8-16

JPEG/TIFF Print (page 8-16

XPS Fit to Page (page 8-16

Detail Settings Image Quality (page 8-16)

PDF/A (page 8-16

High Comp. PDF (page 8-16

Blank Detection Level (Copy) (page 8-16

Blank Detection Level (Send/Store) (page 8-16

Preset Limit (page 8-16

Error Handling Duplexing Error (page 8-17)

Color Toner Empty Action (page 8-17

Measurement (page 8-17

Low Toner Alert Level (page 8-17

Keyboard Layout (page 8-18

)

Paper Mismatch Error (page 8-17

)

USB Keyboard Type (page 8-18

Format SSD (page 8-18

Format SD Card (page 8-18

Display Status/Log (page 8-18

Function Key Usage (page 8-19

Home Customize Desktop (page 2-14)

Customize Taskbar (page 2-14

Wallpaper (page 2-14

Copy Auto Paper Selection (page 8-19)

Auto % Priority (page 8-19

Reserve Next Priority (page 8-19

DP Read Action (page 8-19

Send Dest. Check before Send (page 8-20)

Entry Check for New Dest. (page 8-20

Send and Forward (page 8-20

Color TIFF Compression (page 8-20

)

Default Screen (page 8-20

New Destination Entry (page 8-20

Recall Destination (page 8-20

)

xxviii

> Menu Map

Document Box Custom Box (page 5-37)

Sub Address Box (Refer to FAX Operation Guide.)

Job Box Quick Copy Job Retention (page 8-21)

Polling Box (Refer to FAX Operation Guide.)

FAX (Refer to FAX Operation Guide.)

Application (page 5-11)

Internet Proxy (page 8-22)

Address Book/One Touch

User Login/Job Accounting

Address Book (page 3-23)

One Touch Key (page 3-28

Address Book Defaults

Print List (Refer to FAX Operation Guide.)

User Login Settings User Login (page 9-3)

Deletion of Job Retention (page 8-21

Storage Media (page 8-21

)

Sort (page 8-22)

Local User List (page 9-5

ID Card Settings Keyboard Login (page 9-29)

Simple login settings

)

Additional Authentication (page 9-29

Simple Login (page 9-26)

Simple Login Setup (page 9-26

)

Local User Authorization (page 9-17

User Account Lockout Settings

Group Authorization Set.

Guest Authorization Set.

Obtain NW User Property (page 9-24

Lockout (page 9-4)

Lockout Policy (page 9-4

Locked out Users List (page 9-4

Group Authorization (page 9-18)

Group List (page 9-19

Guest Authorization (page 9-21)

Guest Property (page 9-22

)

xxix

> Menu Map

User Login/Job Accounting

Printer Emulation (page 8-23)

Job Accounting Settings

Unknown ID Job (page 9-46

Color Setting (page 8-23

EcoPrint (page 8-23

Override A4/Letter (page 8-23

Duplex (page 8-23

Copies (page 8-23

)

Job Accounting (page 9-32)

Job Accounting Access (page 9-33

Print Accounting Report (page 9-44

Total Job Accounting (page 9-43

Each Job Accounting (page 9-43

Accounting List (page 9-34

Default Setting Apply Limit (page 9-42)

)

Copy/Printer Count (page 9-42

Counter Limit (page 9-42

)

Orientation (page 8-23

Wide A4 (page 8-24

Form Feed TimeOut (page 8-24

LF Action (page 8-24

CR Action (page 8-24

Job Name (page 8-24

User Name (page 8-24

MP Tray Priority (page 8-24

Paper Feed Mode (page 8-24

Auto cassette Change (page 8-25

Gloss Mode (page 8-25

)

xxx

> Menu Map

System/Network Network Host Name (page 8-26)

TCP/IP Settings TCP/IP (page 8-26)

IPv4 Settings (page 8-26

IPv6 Settings (page 8-27

Bonjour (page 8-27

Protocol Detail (page 8-28

WSD Scan (page 8-29

WSD Print (page 8-29

Enhanced WSD (page 8-29

Enhanced WSD (SSL) (page 8-30

IPSec (page 8-30

Secure Protocol SSL (page 8-30)

)

IPP Security (page 8-30

HTTP Security (page 8-30

SMTP Security (page 8-30

POP3 Security (User 1) (page 8-30

POP3 Security (User 2) (page 8-30

POP3 Security (User 3) (page 8-30

)

LAN Interface (page 8-30

Ping (page 8-31

Restart Network (page 8-31

Proxy (page 8-31

Optional Network Basic (page 8-32)

Wireless Network Setup (page 8-32)

Basic (page 8-32

Network Interface (Send) (page 8-33

Interface Block Setting

USB Host (page 8-34)

USB Device (page 8-34

USB Storage (page 8-34

Optional Interface 1 (page 8-34

Optional Interface 2 (page 8-34

)

xxxi

> Menu Map

System/Network Security Level (page 8-34)

Date/Timer/Energy Saver

Restart (page 8-34

RAM Disk Setting (page 8-35

Optional Memory (page 8-35

Data Security (page 8-36

Optional Function (page 11-9

Date/Time (page 8-37)

Date Format (page 8-37

Time Zone (page 8-37

Auto Panel Reset (page 8-37

Panel Reset Timer (page 8-37

Sleep Rules (models for Europe) (page 8-38

Sleep Level (models except for Europe) (page 8-38

Sleep Timer (page 8-38

Auto Error Clear (page 8-39

Error Clear Timer (page 8-39

Unusable Time (Refer to FAX Operation Guide.)

)

Adjustment/ Maintenance

Quiet Mode Settings Quiet Mode (page 8-39)

Specify for Each Job (page 8-39

Density Adjustment Copy (page 8-39)

Send/Box (page 8-39

Contrast Copy (page 8-39)

Send/Box (page 8-39

Background Density Adj.

Auto Color Correction (page 8-40

Correcting Black Line (page 8-40

Display Brightness (page 8-40

Color Registration (page 8-40

Drum Refresh (page 8-40

Calibration (page 8-40

Laser Scanner Cleaning (page 8-40

Service Setting (page 8-40

Copy (Auto) (page 8-39)

Send/Box (Auto) (page 8-39

)

xxxii

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

Legal Restriction on Copying/Scanning ................................................................................................... 1-6

EN ISO 7779 ............................................................................................................................................ 1-6

EK1-ITB 2000 .......................................................................................................................................... 1-6

Legal Information ..................................................................................................................................... 1-7

Energy Saving Control Function ............................................................................................................ 1-13

Automatic 2-Sided Print Function .......................................................................................................... 1-13

Resource Saving - Paper ....................................................................................................................... 1-13

Environmental benefits of "Power Management" ................................................................................... 1-13

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-14

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

Tempe ra t u r e 50 to 90.5 °F (10 to 32.5 °C)

(But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)

Humidity 10 to 80%

(But temperature should be 86 °F (30 °C) or less when humidity is 80%.)

Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

1-3

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-4

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

Regarding CLASS 1 laser products, information is provided on the rating label.

1-5

Legal and Safety Information > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

1-6

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited.

Regarding Trade Names

• PRESCRIBE is a registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8, Windows 8.1 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• This product contains NetFront Browser of ACCESS CO., LTD.

• ACCESS, ACCESS logo and NetFront are trademarks or registered trademarks of ACCESS CO., LTD. in the United States, Japan and other countries.

• Java is a registered trademark of Oracle and/or its affiliates.

• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.

• AirPrint and the AirPrint logo are trademarks of Apple Inc.

• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by Apple Inc.

• Google and Google Cloud Print™ are trademarks and/or registered trademarks of Google Inc.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

1-7

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL.

OpenSSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1-8

Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

assachusetts U.S.A. law governs this Agreement.

1-9

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project. http://www.knopflerfish.org

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.

"Source" form shall mean the preferred form for making modifications, including but not limited to software source code, documentation source, and configuration files.

1-10

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types.

"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).

"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution."

"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work.

2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce, prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such Derivative Works in Source or Object form.

3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was submitted. If You institute patent litigation against any entity (including a cross-claim or counterclaim in a lawsuit) alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent infringement, then any patent licenses granted to You under this License for that Work shall terminate as of the date such litigation is filed.

4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions:

(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and

(b)You must cause any modified files to carry prominent notices stating that You changed the files; and

(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,

and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and

(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute

must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as

and distribution of the Work otherwise complies with the conditions stated

a whole, provided Your use, reproduction in this License.

1-11

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any separate license agreement you may have executed with Licensor regarding such Contributions.

6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and reproducing the content of the NOTICE file.

7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NONINFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your exercise of permissions under this License.

8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing, shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential damages of any character arising as a result of this License or out of the use or inability to use the Work (including but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and description of purpose be included on the same "printed page" as the copyright notice for easier identification within third-party archives.

Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at

http://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.

1-12

Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Sleep where printer and fax functions remain in a waiting state but power consumption is reduced to a minimum after a certain amount of time elapses since the device was last used.

Sleep

The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened.

Sleep and Auto Sleep (page 2-27)

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single sheet of paper as a 2-sided print, it is possible to lower the amount of paper used.

Duplex (page 6-23)

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002 an equivalent quality standard, be used.

This machine also supports printing on 64 g/m further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

paper. Using such paper containing less raw materials can lead to

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

1-13

Legal and Safety Information > Notice

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

1-14

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation.

Part Names ................................................... 2-2

Machine Exterior ................................. 2-2

Connectors/Interior ............................. 2-4

With Optional Equipments Attached ... 2-6

Connecting the Machine and Other

Devices ......................................................... 2-7

Connecting Cables ........................................ 2-8

Connecting LAN Cable ....................... 2-8

Connecting USB Cable ....................... 2-9

Connecting the Power Cable .............. 2-9

Power On/Off .............................................. 2-10

Power On .......................................... 2-10

Power Off .......................................... 2-10

Using the Operation Panel ........................... 2-11

Operation Panel Keys ........................ 2-11

Adjusting the Operation

Panel Angle ...................................... 2-12

Touch Panel ................................................ 2-13

Home Screen .................................... 2-13

Display for Device Information .......... 2-17

Functions key .................................... 2-18

Display of Keys That Cannot

Be Set ............................................... 2-19

Enter key and Quick No.

Search key ........................................ 2-20

Help Screen ...................................... 2-21

Logout ............................................... 2-23

Default Settings of the Machine .................. 2-24

Setting Date and Time ...................... 2-24

Network Setup (LAN Cable

Connection) ...................................... 2-25

Energy Saver function ................................. 2-27

Sleep and Auto Sleep ....................... 2-27

Quick Setup Wizard .................................... 2-29

Installing Software ....................................... 2-31

Software on DVD (Windows) ............ 2-31

Installing Software in Windows ......... 2-32

Uninstalling the Software .................. 2-38

Installing Software

in Mac Computer .............................. 2-39

Setting TWAIN Driver ........................ 2-41

Setting WIA Driver ............................ 2-43

Checking the Counter ................................. 2-44

Additional Preparations for

the Administrator ......................................... 2-45

Sending Documents to a PC ............. 2-45

Strengthening the Security ................ 2-45

Embedded Web Server RX ......................... 2-47

Accessing Embedded Web

Server RX ......................................... 2-48

Changing Security Settings .............. 2-49

Changing Device Information ........... 2-51

E-mail Settings .................................. 2-53

Registering Destinations ................... 2-57

Creating a New Custom Box ............ 2-58

Printing a document stored in a Custom

Box .................................................... 2-59

Transferring Data from Our Other

Products ...................................................... 2-61

Migrating the Address Book .............. 2-61

2-1

Installing and Setting up the Machine > Part Names

10 9

12 16

15 14

Part Names

Machine Exterior

1 Document Processor

2 Inner Tray

3 Paper Stopper

4 Cassette 1

5 Power Switch

6 USB Memory Slot

7 Scanner Unit Open Lever

8 Original Stopper

9 Original Eject Table

10 Original Table

11 Original Width Guides

12 Slit Glass

13 Handles

14 Operation Panel

15 Platen

16 Original Size Indicator Plates

2-2

Installing and Setting up the Machine > Part Names

17 Handles

18 Rear Cover 1

2-3

Installing and Setting up the Machine > Part Names

4 5

Connectors/Interior

1 Network Interface Connector

2 USB Interface Connector

3 Option Interface

4 LINE Connector

7 Size Dial

8 Paper Length Guide

9 Paper Width Guides

10 Multi Purpose Tray

5 TEL Connector

6 Feed Cover

11 Paper Width Guides

12 Fuser Cover

2-4

Installing and Setting up the Machine > Part Names

13 14 15

13 Toner Container (Black)

14 Toner Container (Magenta)

15 Toner Container (Cyan)

16 Toner Container (Yellow)

17 Toner Container Lock Lever

18 Waste Toner Cover

19 Waste Toner Box

2-5

Installing and Setting up the Machine > Part Names

With Optional Equipments Attached

1 Card Reader

2 Cassette 2

3 Cassette 3

4 Cassette 4

5 Manual stapler

6 Rear Cover 2

7 Rear Cover 3

8 Rear Cover 4

Optional Equipment (page 11-2)

2-6

Installing and Setting up the Machine > Connecting the Machine and Other Devices

NOTE

USB

MFP

Network

MFP

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC on the Network

If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu.

Optional Network (page 8-32)

Cables that Can Be Used

Connection Environment Function Necessary Cable

Connect a LAN cable to the machine.

Connect a USB cable to the machine.

*1 Only on products with the fax function installed.

Printer/Scanner/Network FAX

Printer/Scanner (TWAIN/WIA) USB2.0 compatible cable (Hi-Speed USB

LAN cable (10BASE-T, 100BASE-TX, 1000BASE-T)

compliant, Max. 5.0 m)

2-7

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting Cables

Connecting LAN Cable

If the power is on, turn the power switch off.

Power Off (page 2-10)

Connect the cable to the machine.

1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub.

Power on the machine and configure the network.

Network Setup (LAN Cable Connection) (page 2-25)

2-8

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting USB Cable

If the power is on, turn the power switch off.

Power Off (page 2-10)

Connect the cable to the machine.

1 Connect the USB cable to the USB interface connector located on the left side of the body.

2 Connect the other end of the cable to the PC.

Power on the machine.

Connecting the Power Cable

Connect the cable to the machine.

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

Only use the power cable that comes with the machine.

2-9

Installing and Setting up the Machine > Power On/Off

IMPORTANT

CAUTION

IMPORTANT

Check that the indicators are off.

Power On/Off

Power On

Turn the power switch on.

When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch.

Power Off

When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning off the power switch while the machine is operating may cause it to malfunction.

Turn the power switch off.

In case of not using the machine for an extended period of time...

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If using the products equipped with the fax function, note that turning the machine off at the main power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-10

Installing and Setting up the Machine > Using the Operation Panel

Select the function.

Home Admin

Copy

Status/

Job Cancel

10:10

Logout

Send Custom Box

Job Box

FAX

Sub Address BoxRemovable

Memory

Polling Box

Device

Information

Language System

Favorites

Lights or blinks when an error occurs and a job is stopped.

Blinks while printing or sending/receiving.

Blinks while the machine is accessing the machine memory, fax memory or USB memory (general purpose item).

Displays the Home screen. Displays the Status/Job

Cancel screen.

Displays the screen for sending. You can change it to display the Address Book screen.

Displays the Copy screen. Displays the FAX screen.

Touch panel. Displays buttons for configuring machine settings.

Displays the System Menu/ Counter screen.

Authenticates user switching, and exits the operation for the current user (i.e. log out).

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Numeric keys.

Enter numbers and symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Specifies registered information such as address numbers and user IDs by number.

Cancels or pauses the job in progress.

Finalizes numeric key entry, and finalizes details during setting of functions. Operates linked with the on-screen [OK].

Starts copying and scanning operations and processing for setting operations.

Using the Operation Panel

Operation Panel Keys

2-11

Installing and Setting up the Machine > Using the Operation Panel

Adjusting the Operation Panel Angle

The angle of the operation panel can be adjusted.

2-12

Installing and Setting up the Machine > Touch Panel

NOTE

Select the function.

Home Admin

Copy

Status/

Job Cancel

10:10

Logout

Send Custom Box

Job Box

FAX

Sub Address BoxRemovable

Memory

Polling Box

Device

Information

Language System

Favorites

6 5

Copy

Status/

Job Cancel

Logout

SendCustom Box

Job Box

FAX

Sub Address Box Removable

Memory

Polling Box

Device

Information

Language System

Favorites

122

Touch Panel

Home Screen

This screen is displayed by selecting the [Home] key on the operation panel. Touching an icon will display the corresponding screen.

You can change the icons to display on the Home screen as well as its background.

Editing the Home Screen (page 2-14)

* The appearance may differ from your actual screen, depending on your configuration and option settings.

No. Item Description

1 Message Displays the message depending on the status.

2 Desktop Displays a maximum of 40 function icons*1 including the functions

registered in favorite. Icons that are not displayed on the first page will appear by changing the page.

3 Screen-switching

keys

Use these buttons to switch between desktop pages.

You can also switch views by touching the screen and moving the finger sideways (i.e. swiping).

4 Taskbar Displays a maximum of 5 task icons.

5 [Logout] Logs out the current user. This is displayed when user login

6 Login User Name Displays the logged-in user name. This is displayed when user login

*1 A maximum of 42 icons can be displayed on products with the fax function installed. A maximum of

5 icons can be displayed for installed applications.

administration is enabled.

administration is enabled. Selecting "Login User Name" will display the information of the logged-in user.

2-13

Installing and Setting up the Machine > Touch Panel

NOTE

Editing the Home Screen

You can change the background of the Home screen as well as which icons are displayed.

Display the screen.

1 [System Menu/Counter] key > [Home]

You can only change the settings by logging in with administrator privileges.

The factory default login user name and login password are set as shown below.

Configure the settings.

The available settings are shown below.

Item Description

Customize Desktop Specify the function icons to display on the desktop.

Select [ ] to display the screen for selecting the function to display. Select the function to display and [OK].

Select an icon and [Previous] or [After] to change the display position of the selected icon on the Desktop.

To delete an icon from desktop, select the desired one and select [ ].

Customize Taskbar Specify the task icons to display on the taskbar.

Wallpaper Configure the wallpaper of the Home screen.

Value: Images 1 to 8

2-14

Installing and Setting up the Machine > Touch Panel

Available Functions to Display on Desktop

Function Icon Description

Copy

Send

FAX

Custom Box

Job Box

Removable Memory

Sub Address Box

Polling Box

Send to Me (E-mail)

Displays the Copy screen. page 5-16

Displays the Send screen. page 5-18

Displays the FAX screen. Refer to the

Displays the Custom Box screen. page 5-37

Displays the Job Box screen. page 4-9

Displays the Removable Memory screen.

Displays the Sub Address Box screen. Refer to the

Displays the Polling Box screen. Refer to the

Displays the Send screen. The E-mail address of the logged-in user is set as the destination.

Reference

page

FAX Operation Guide.

page 5-44

FAX Operation Guide.

page 5-27

Favorites Calls up the registered favorite. The icon

will change according to the function of the favorite.

Application Name

Displays the selected applications. page 5-11

*1 Selected at the time of shipment from factory. *2 Displayed only on products with the fax function installed. *3 Displayed when the optional SSD is installed. *4 Displayed when user login administration is enabled. *5 The icon of the application appears.

page 5-6

2-15

Installing and Setting up the Machine > Touch Panel

Available Functions to Display on Taskbar

Function Icon Description

Status/Job Cancel

Device Information Displays the Device Information screen.

Language Displays the Language setting screen in

System Menu Displays the System Menu screen. page 8-2

Favorites Displays the favorite list screen. page 5-6

Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the display will return to normal.

Check the system and network information.

You can also check information on the options that are used.

System Menu.

Reference

page

page 2-17

page 8-5

2-16

Installing and Setting up the Machine > Touch Panel

Display for Device Information

Shows device information. Allows you to check system and network information, as well as options that are used.

1 Select [Device Information] in the home screen.

2 Check the device information.

Device information

Tab Description

Identification/Network You can check ID information such as the model name, serial

number, host name and location, and the IP address.

FAX

Software Ver./Capability You can check the software version and performance.

Option You can check information on the options that are used.

*1 Displayed only on products with the fax function installed.

You can check the local fax number, local fax name, local fax ID and other fax information.

2-17

Installing and Setting up the Machine > Touch Panel

Ready to copy. (Full Color)

Copy Copies

Paper Selection

Zoom Density

Duplex Combine Color

Selection

1-sided>>1-sided

A4 100% Normal 0

Full ColorOff

Functions

10:10

Favorites

Functions

Original Size

10:10

Original Orientation

Top Edge on Top

Off

Quiet Mode

Collate

1/5

Add/Edit Shortcut

Ready to copy. (Full Color)

1 Display functions.

2Select [Functions] to display other functions.

3 Select [ ] or [ ] to scroll up and down.

Functions key

This screen appears when the Functions icon is selected.

2-18

Installing and Setting up the Machine > Touch Panel

NOTE

Ready to copy. (Full Color)

Copy Copies

Paper Selection

Zoom Density

Duplex Combine Color

Selection

1-sided>>1-sided

A4 100% Normal 0

Full ColorOff

Functions

10:10

Favorites

Copy Copies

Paper Selection

Zoom Density

Duplex Combine

1-sided>>1-sided

A4 100% Normal 0

Off

Functions

10:10

Favorites

Ready to copy. (Full Color)

Color Selection

Full Color

Select the function.

Home Admin

Copy

Status/

Job Cancel

10:10

Logout

Send Custom Box

Job Box

FAX

Sub Address BoxRemovable

Memory

Polling Box

Device

Information

Language System

Favorites

Select the function.

Home Admin

Copy

Status/

Job Cancel

10:10

Logout

Send Job BoxFAX

Sub Address BoxRemovable

Memory

Polling Box

Device

Information

Language System

Favorites

ID Card Copy

Document Box

Job Box

10:10System Menu/Counter.

< Back

Sub Address Box

Custom Box

Polling Box

1/1

Document Box

Job Box

10:10System Menu/Counter.

< Back

Sub Address Box

Polling Box

1/1

Display of Keys That Cannot Be Set

Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a nonselectable state.

Normal Grayed out

In the following cases, the key is grayed out and cannot be selected.

• Cannot be used in combination with a feature that is already selected.

Normal Hidden

If a key that you wish to use is grayed out, the settings of the previous user may still be in effect. In this case, select the [Reset] key and try again.

Cannot be used because an option is not installed.

Example: When a SSD is not installed, [Custom Box] does not appear.

2-19

Installing and Setting up the Machine > Touch Panel

EcoPrint

Off On

10:10

Cancel OK

Ready to copy. (Full Color)

One Touch Key No. Entry

10:10

(001 - 100)

Cancel OK

Enter key and Quick No. Search key

This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel.

Using the [Enter] key ( )

The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ].

Using the [Quick No. Search] key ( )

The [Quick No. Search] key is used when using the numeric keys to directly enter the number, for example, when specifying the destination for the transmission using a speed-dial number.

For more information on speed dialing, refer to the following:

Specifying Destination (page 5-20)

2-20

Installing and Setting up the Machine > Touch Panel

Paper Selection

Auto

10:10

OKCancel

1/2

Plain

A4 Plain

Ready to copy. (Full Color)

Select the cassette or multi purpose tray with the desired paper size.

Auto: Automatically selects the appropriate paper size. Cassette 1: Selects the paper in cassette 1. Cassette 2: Selects the paper in cassette 2. Cassette 3: Selects the paper in cassette 3. Cassette 4: Selects the paper in cassette 4. MP Tray: Selects the paper in the multi purpose tray.

Paper Selection

10:10

1/2

Ready to copy. (Full Color)

Select the cassette or multi purpose tray with the desired paper size.

Paper Selection

10:10

1/2

Ready to copy. (Full Color)

1 Help titles

2 Displays information about functions

and machine operation.

3 Closes the Help screen and returns to

the original screen.

4 Scrolls up and down when the help

text cannot be displayed in its entirety on a single screen.

Help Screen

If you have difficulty operating the machine, you can check how to operate it using the touch panel.

When the [?] (help) is displayed on the touch panel, you can select it to display the Help screen. The Help screen shows explanations of functions and how to use them.

Example: Checking the paper selection Help screen

Display the Paper Selection screen.

Paper Selection (page 6-10)

2-21

Installing and Setting up the Machine > Login/Logout

NOTE

10:10

Keyboard

Login

Enter login user name and password.

Login/Logout

If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password.

The factory default login user name and login password are set as shown below.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

Normal login

Enter the login user name and login password to login.

1 If this screen is displayed during operations, select [Keyboard] to enter the login user

name.

Character Entry Method (page 11-11)

2 [Password] > Enter the login password > [OK]

If [Network Authentication] is selected as the user authentication method, authentication destinations are displayed and either [Local] or [Network] can be selected as the authentication destination.

Select [Login].

2-22

Installing and Setting up the Machine > Login/Logout

NOTE

10:10

Select the user to login.

None

1/3

Simple Login

If this screen is displayed during operations, select a user and log in.

If a user password is required, an input screen will be displayed.

Simple Login Settings (page 9-26)

Logout

To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the sleep state.

• When the auto panel reset function is activated.

2-23

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Default Settings of the Machine

Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. Also, configure the following settings if necessary.

The default settings of the machine can be changed in System Menu. For settings that are configurable from System Menu, refer to the following:

Setup and Registration (System Menu) (page 8-1)

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

• To make changes after this initial configuration, refer to the following:

Date/Timer/Energy Saver (page 8-37)

• The correct time can be periodically set by obtaining the time from the network time server.

Embedded Web Server RX User Guide

Display the screen.

[System Menu/Counter] key > [Date/Timer/Energy Saver]

Configure the settings.

[Time Zone] > [Date/Time] > [Date Format]

Item Description

Time Zone Set the time difference from GMT. Choose the nearest listed location from

the list. If you select a region that utilizes summer time, configure settings for summer time.

Date/Time Set the date and time for the location where you use the machine. If you

perform Send as E-mail, the date and time set here will be displayed on the header.

Val ue: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),

Hour (00 to 23), Minute (00 to 59), Second (00 to 59)

Date Format Select the display format of year, month, and date. The year is displayed

in Western notation.

Val ue: Month/Day/Year, Day/Month/Year, Year/Month/Day

2-24

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.

Set up TCP/IP (IPv4) to connect to the Windows network.

For other network settings, refer to the following:

Network (page 8-26)

If user login administration is enabled, you can only change the settings by logging in with administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login].

The factory default login user name and login password are set as shown below.

TCP/IP Settings

IPv4 setting

Set up TCP/IP (IPv4) to connect to the Windows network.

The default settings are "TCP/IP: On, DHCP: On, Auto-IP: On".

Ask your network administrator for the IP address in advance, and have it ready when you configure this setting. In the following cases, set the IP address of DNS server on the Embedded Web Server RX.

Setting the IP Address of the DNS Server, refer to the following:

Embedded Web Server RX User Guide

• When using the host name with "DHCP" setting set to "Off"

• When using the DNS server with IP address that is not assigned by DHCP automatically.

Display the screen.

[System Menu/Counter] key > [System/Network] > "Network" > "TCP/IP Setting"

Configure the settings.

[IP 4 Settings]

Set the following.

When using DHCP server

[DHCP]: Set to [On].

When setting the static IP address

[DHCP]: Set to [Off].

[IP Address]: Enter the address.

[Subnet Mask]: Enter the address.

[Default Gateway]: Enter the address.

2-25

Installing and Setting up the Machine > Default Settings of the Machine

IMPORTANT

NOTE

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart Network (page 8-31)

Wireless Network Settings

When the optional Wireless Network Interface Kit is installed on the machine and the connection settings are configured, it is possible to print in a wireless network (wireless LAN) environment. The following is an introduction to the settings for connecting using the Quick Setup.

The following four settings can be configured in Quick Setup.

Setup (page 8-32)

Available Network

Displays access points to which the machine can connect.

Push Button

If the access point supports the push button method, wireless settings can be configured using the push button. This setting executes push button, and the connection is started by pressing the push button on the access point.

The push button method supports only the WPS.

PIN (Device)

Starts connection using the machine's PIN code. Enter the PIN code into the access point. The PIN code of the machine is automatically generated.

PIN (Terminal)

Starts connection using the PIN code of the access point. Enter the PIN code of the access point.

2-26

Installing and Setting up the Machine > Energy Saver function

Energy Saver indicator

Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters sleep mode, which minimizes power consumption. If the machine is not used while in sleep mode, the power automatically turns off.

Sleep and Auto Sleep

Sleep

To enter Sleep, select the [Energy Saver] key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.

If print data is received during Sleep, the machine automatically wakes up and starts printing.

Also when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.

To resume, perform the following actions.

• Select the [Energy Saver] key.

The machine will be ready to operate within 19 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.

The default preset time is 1 minute.

To change the preset sleep time, refer to the following:

Quick Setup Wizard (page 2-29)

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized.

For more information on Sleep Rules settings, refer to the following:

Sleep Rules (models for Europe) (page 8-38)

2-27

Installing and Setting up the Machine > Energy Saver function

NOTE

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)

For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The default setting is Energy Saver mode.

Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be set separately for each function. The ID card cannot be recognized.

If the optional Network Interface Kit is installed, Energy Saver cannot be specified.

To resume, select the [Energy Saver] key on the operation panel. If print data is received during Sleep, the machine automatically wakes up and starts printing.

For more information on Sleep Level settings, refer to the following:

Quick Setup Wizard (page 2-29)

2-28

Installing and Setting up the Machine > Quick Setup Wizard

Quick Setup Wizard

For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen.

FAX Setup

Configures basic fax settings.

1. Dialing/RX Mode Dialing Mode

Reception Mode

Auto (DRD)

2. Local FAX Info. Local FAX Name

Local FAX Number

Local FAX ID

TTI

3. Sound Speaker Volume

Monitor Volume

Job Finish Buzzer

4. Rings Normal

Answering Machine

FAX/TEL Switch

5. Redial Retry Times

Paper Setup Configures the paper size and media type of paper to be used in cassettes and multi purpose

tray.

1. Cassette 1 Paper Size

Media Type

2. Cassette 2

Paper Size

Media Type

3. Cassette 3

Paper Size

Media Type

4. Cassette 4

Paper Size

Media Type

5. MP Tray Paper Size

Media Type

Energy Saver Setup Configures sleep mode.

1. Sleep Mode Sleep Timer

Sleep Level (models except for Europe)

Network Setup Configures network settings.

1. Network Obtain IP Address

IP Address

Subnet Mask

Default Gateway

*1 FAX functions are available only on products with the fax function installed. *2 Displayed only when the size dial on the cassette is set to "Other". *3 Displayed only when the optional paper feeder is installed. *4 Not displayed when "Obtain IP Address" is set to [Auto (DHCP)].

2-29

Installing and Setting up the Machine > Quick Setup Wizard

NOTE

If the user authentication screen appears, enter your login user name and login password and select [Login].

The factory default login user name and login password are set as shown below.

Display the screen.

[System Menu/Counter] key > [Quick Setup Wizard]

Select a function.

Configure the settings.

Start the wizard. Follow the instructions on the screen to configure settings.

[Next>]>

If you experience difficulty configuring the settings, refer to the following:

Help Screen (page 2-21)

Control Description

End Exits the wizard. Settings configured so far are applied.

Previous Returns to the previous item.

Skip Advances to the next item without setting the current item.

Next Advances to the next screen.

Back Returns to the previous screen.

Complete Register the settings and exit the wizard.

2-30

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [ the standard installation method. To install components that cannot be installed by [

Express Install

] or [

Custom Install

] can be selected for the installation method. [

Express Install

], use [

For details on Custom Installation, refer to the following:

Custom Install (page 2-35)

Software Description

Printing System Driver This driver enables files on a computer to be printed by the machine.

Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.

Use this driver to create PDF files.

Printing System (XPS) Driver This printer driver supports the XPS (XML Paper Specification) format

developed by Microsoft Corporation.

KPDL mini-driver/PCL minidriver

FAX Driver This makes it possible to send a document created in a computer software

TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant

This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features and option features that can be used with this driver.

application as a fax via the machine.

software application.

Express Install

Custom Install

Express

Install

] is

WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables

reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAIN-compliant software application is not installed in the computer.

NETWORK PRINT MONITOR This is a utility that enables monitoring of the machine on the network. -

Status Monitor This is a utility that monitors the printer status and provides an ongoing

reporting function.

File Management Utility This makes it possible to send and save a scanned document to a specified

network folder.

Network Tool for Direct Printing This makes it possible to print a PDF file without starting Adobe Acrobat/

Reader.

FONTS These are display fonts that enable the machine's built-in fonts to be used in

a software application.

• Installation on Windows must be done by a user logged on with administrator privileges.

• Fax functionality can only be used on products equipped with fax capability.

• WIA Driver and Printing System (XPS) Driver cannot be installed on Windows XP.

2-31

Installing and Setting up the Machine > Installing Software

NOTE

1Click [View License Agreement]

and read the License Agreement.

2Click [Accept].

Installing Software in Windows

Express Install

The following procedure is an example for installing the software in Windows 7 using [Express Install].

For details on Custom Installation, refer to the following:

Custom Install (page 2-35)

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s] ([Allow]).

Display the screen.

2-32

Installing and Setting up the Machine > Installing Software

NOTE

Install using [Express Install].

You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.)

• To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it

is turned on and click (Reload).

• If the Windows security window appears, click [Install this driver software anyway].

2-33

Installing and Setting up the Machine > Installing Software

NOTE

Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

When you have selected [Device settings] in Windows XP, the dialog box for device setting will appear after [Finish] is clicked. Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed.

Printing System Driver User Guide

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (page 2-41)

2-34

Installing and Setting up the Machine > Installing Software

NOTE

1 Click [View License Agreement]

and read the License Agreement.

2 Click [Accept].

The following buttons can be used.

: This changes the display to icon

and text display.

Use this to select multiple items.

: If the desired device does not

appear, select this button to directly select the device.

Custom Install

The following procedure is an example for installing the software in Windows 7 using [Custom Install].

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s] ([Allow]).

Display the screen.

Install using [Custom Install].

1 Select the device to be installed.

2-35

Installing and Setting up the Machine > Installing Software

NOTE

2 Select the driver to be installed.

3 Select the utility to be installed.

4 Click [Install].

• To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

2-36

Installing and Setting up the Machine > Installing Software

NOTE

Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

Printing System Driver User Guide

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (page 2-41)

2-37

Installing and Setting up the Machine > Installing Software

NOTE

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

Click [Start] button on the Windows and then select [All Programs], [(name of offer company)], and [Uninstall Product Library] to display the Uninstall Wizard.

In Windows 8, click [Search] in charms, and enter "Uninstall Product Library" in the search box. Select [Uninstall Product Library] in the search list.

Uninstall the software.

Place a check in the check box of the software to be deleted.

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

• The software can also be uninstalled using the Product Library.

• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to uninstall the software.

2-38

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software in Mac Computer

The machine's printer functionality can be used by a Mac computer.

• Installation on MAC OS must be done by a user logged on with administrator privileges.

• When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

Printer (page 8-23)

• If connecting by Bonjour, enable Bonjour in the machine's network settings.

Bonjour (page 8-27)

• In the Authenticate screen, enter the name and password used to log in to the operating system.

Insert the DVD.

Double-click the [GEN_LIB] icon.

Display the screen.

Double-click [(Brand Name) OS X x.x] depending on your Mac OS version.

Install the Printer Driver.

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

2-39

Installing and Setting up the Machine > Installing Software

NOTE

3 Select the driver in "Use".

Configure the printer.

1 Open System Preferences and add the printer.

Select [

Default

] and click the item that appears in "Name".

When using host name or IP address. "Name". Change if needed.

3 Select the options available for the machine.

4 The selected machine is added.

an IP

connection,

click the IP icon for an IP connection and then enter the

The number entered in "Address" will automatically appear in

2-40

Installing and Setting up the Machine > Installing Software

NOTE

(Network)

1 Enter the machine name.

2 Select this machine from the list.

3 Enter the machine's IP address or host name.

4 Set units of measurement.

5 When using SSL, select the checkbox beside SSL.

(USB)

1 Enter the machine name.

2 Select this machine from the list.

3 Set units of measurement.

4 Set the Compression Level.

Setting TWAIN Driver

Display the screen.

1 Select [Start] button on the Windows, [All Programs], [(Brand Name)] and then [TWAIN

Driver Setting]. TWAIN Driver screen appears.

In Windows 8, click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in the search list.

2 Click [Add].

Configure TWAIN Driver.

2-41

Installing and Setting up the Machine > Installing Software

NOTE

When the machine's IP address or host name is unknown, contact Administrator.

Finish registering.

Click [Delete] to delete the added machine. Click [Edit] to change names.

2-42

Installing and Setting up the Machine > Installing Software

NOTE

(Network)

(USB)

1 Click the [Settings] tab.

2 Enter the machine IP addresses or host name.

3 When using SSL, select the checkbox beside

SSL.

4 Set units of measurement.

5 Click [OK].

1 Click the [Settings] tab.

2 Set the Compression Level.

3 Set units of measurement.

4 Click [OK].

Setting WIA Driver

Display the screen.

1 Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].

Click [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

In Windows 8, click [Search] in charms, and enter "View scanners and cameras" in the search box. Select [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and click [Properties].

Configure WIA Driver.

2-43

Installing and Setting up the Machine > Checking the Counter

Checking the Counter

Check the number of sheets printed and scanned.

Display the screen.

[System Menu/Counter] key > [Counter]

Check the counter.

2-44

Installing and Setting up the Machine > Additional Preparations for the Administrator

Additional Preparations for the Administrator

In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed.

Sending Documents to a PC

To Send to a Shared Folder (Send to Folder (SMB))

To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.

Preparation for Sending a Document to a Shared Folder in a PC (page 3-13)

To E-mail Scanned Images (Send as E-mail)

You can send a scanned original image as an E-mail attachment.

E-mail Settings (page 2-53)

Strengthening the Security

This machine is shipped with two default users registered one with Machine Administrator rights, and another with Administrator rights.Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password.

In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this machine to only those who have a registered login name and password.

User Authentication and Accounting (User Login, Job Accounting) (page 9-1)

I want to... Function Reference page

Restrict the users of the machine. User Login page 9-2

Auto Panel Reset page 8-37

ID Card Settings

Restrict the basic functions that can be used. Local Authorization page 9-17

Group Authorization Set. page 9-18

Prevent another user from handling the documents stored in the machine.

Prevent the data stored in the machine from being leaked.

Custom Box

Data Overwrite

Encryption

page 9-29

page 5-37

Refer to the Data

Security Kit (E) Operation Guide.

Completely delete the data on the machine before disposing of the machine.

*1 The optional Card Authentication Kit is required. *2 The optional SSD is required. *3 The optional Data Security Kit is required.

PDF Encryption Functions page 6-30

Data Sanitization page 8-36

2-45

Installing and Setting up the Machine > Additional Preparations for the Administrator

I want to... Function Reference page

Protect the transmission from interception and wiretapping.

IPP over SSL page 8-28

HTTPS page 8-28

LDAP Security Refer to the

Embedded Web Server RX User Guide.

SMTP Security page 8-30

POP3 Security page 8-30

FTP Encrypted TX page 6-33

Enhanced WSD (SSL) page 8-30

IPSec page 8-30

SNMPv3 page 8-28

2-46

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

Embedded Web Server RX

If the machine is connected to the network, you can configure various settings using Embedded Web Server RX.

This section explains how to access Embedded Web Server RX, and how to change security settings and the host name.

Embedded Web Server RX User Guide

To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click [Login]. Entering the predefined administrator password allows the user to access all pages, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)

Settings that the administrator and general users can configure in Embedded Web Server RX are as follows.

Setting Description

Device Information

Job Status Displays all device information, including print and scan jobs, storing jobs,

Document Box Add or delete document boxes, or delete documents within a document box.

Address Book Create, edit, or delete addresses and address groups.

Device Settings Configure the advanced settings of the machine. -

Function Settings Configure the advanced function settings. -

Network Settings Configure the network advanced settings. -

Security Settings Configure the security advanced settings. -

Management Settings

*1 The logged in user may not be able to configure some settings, depending on the permissions of the user.

The machine's structure can be checked.

scheduled jobs, and job log history.

Configure the advanced management settings. -

Administ-

rator

General

• FAX functions are available only on products with the fax function installed.

User

• Here, information on the FAX settings has been omitted.

FAX Operation Guide

2-47

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

Accessing Embedded Web Server RX

Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Click in the following order to check the machine's IP address and the host name.

[Device Information] in the home screen > [Identification/Network]

Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.

If the screen "There is a problem with this website's security certificate." is displayed, configure the certificate.

Embedded Web Server RX User Guide

You can also continue the operation without configuring the certificate.

Configure the function.

Select a category from the navigation bar on the left of the screen.

2-48

Installing and Setting up the Machine > Embedded Web Server RX

Changing Security Settings

This section explains how to change the security settings.

Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Click in the following order to check the machine's IP address and the host name.

[Device Information] in the home screen > [Identification/Network]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)

4 Click [Security Settings].

2-49

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

Configure the Security Settings.

From the [Security Settings] menu, select the setting you want to configure.

For details on settings related to certificates, refer to the following:

Embedded Web Server RX User Guide

2-50

Installing and Setting up the Machine > Embedded Web Server RX

Changing Device Information

Change the device information of the machine.

Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Click in the following order to check the machine's IP address and the host name.

[Device Information] in the home screen > [Identification/Network]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)

4 From the [Device Settings] menu, click [System].

2-51

Installing and Setting up the Machine > Embedded Web Server RX

IMPORTANT

Specify the host name.

Enter the device information, and then click [Submit].

After changing the setting, restart the network or turn the machine OFF and then ON.

To restart the network interface card, click [Reset] in the [Management Settings] menu, and then click [Restart Network] in "Restart".

2-52

Installing and Setting up the Machine > Embedded Web Server RX

E-mail Settings

By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

In addition, configure the following.

•SMTP settings Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP"

• The sender address when the machine sends E-mails Item: "Sender Address" in "E-mail Send Settings"

• The setting to limit the size of E-mails Item: "E-mail Size Limit" in "E-mail Send Settings"

The procedure for specifying the SMTP settings is explained below.

Display the screen.

Display the SMTP Protocol screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Click in the following order to check the machine's IP address and the host name.

[Device Information] in the home screen > [Identification/Network]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)

2-53

TA Triumph-Adler P-C3560i MFP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Contents

Over view

Machine Features

Color and Image Quality Functions

Basic Color Modes

Adjusting Image Quality and Color

Guides Provided with the Machine

About the Operation Guide (this Guide)

Structure of the guide

Conventions Used in This Guide

Menu Map

Notice

Safety Conventions in This Guide

Precautions for Use

Laser Safety (Europe)

Legal Restriction on Copying/Scanning

EN ISO 7779

EK1-ITB 2000

Legal Information

Energy Saving Control Function

Automatic 2-Sided Print Function

Resource Saving - Paper

Environmental benefits of "Power Management"

Energy Star (ENERGY STAR®) Program

Part Names

Machine Exterior

Connectors/Interior

With Optional Equipments Attached

Connecting the Machine and Other Devices

Connecting Cables

Connecting LAN Cable

Connecting USB Cable

Connecting the Power Cable

Power On/Off

Power On

Power Off

Using the Operation Panel

Operation Panel Keys

Adjusting the Operation Panel Angle

Touch Panel

Home Screen

Display for Device Information

Functions key

Display of Keys That Cannot Be Set

Enter key and Quick No. Search key

Help Screen

Login

Login/Logout

Logout

Default Settings of the Machine

Setting Date and Time

Network Setup (LAN Cable Connection)

Energy Saver function

Sleep and Auto Sleep

Quick Setup Wizard

Installing Software

Software on DVD (Windows)

Installing Software in Windows

Uninstalling the Software

Installing Software in Mac Computer

Setting TWAIN Driver

Setting WIA Driver

Checking the Counter

Additional Preparations for the Administrator

Sending Documents to a PC

Strengthening the Security

Embedded Web Server RX

Accessing Embedded Web Server RX

Changing Security Settings

Changing Device Information

E-mail Settings