TA Triumph-Adler P-C3560i MFP User Manual
Operation Guide
P-C3560i MFP
P-C3565i MFP
> Preface
Preface
Thank you for purchasing the P-C3560i MFP/P-C3565i MFP.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our own brand supplies.
Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
i
Contents
Preface ..................................................................................................................................... i
Contents.................................................................................................................................. ii
Overview .............................................................................................................................. viii
Machine Features .................................................................................................................. ix
Color and Image Quality Functions ................................................................................... xiv
Basic Color Modes ...................................................................................................... xiv
Adjusting Image Quality and Color............................................................................... xv
Guides Provided with the Machine.................................................................................... xvi
About the Operation Guide (this Guide) ......................................................................... xviii
Structure of the guide................................................................................................. xviii
Conventions Used in This Guide................................................................................. xix
Menu Map............................................................................................................................. xxi
1 Legal and Safety Information ................................................................ 1-1
Notice ................................................................................................................................. 1-2
Safety Conventions in This Guide ............................................................................. 1-2
Environment .............................................................................................................. 1-3
Precautions for Use ................................................................................................... 1-4
Laser Safety (Europe) ............................................................................................... 1-5
Legal Restriction on Copying/Scanning .................................................................... 1-6
EN ISO 7779 ............................................................................................................. 1-6
EK1-ITB 2000 ............................................................................................................ 1-6
Legal Information ...................................................................................................... 1-7
Energy Saving Control Function ............................................................................. 1-13
Automatic 2-Sided Print Function ............................................................................ 1-13
Resource Saving - Paper ........................................................................................ 1-13
Environmental benefits of "Power Management" .................................................... 1-13
Energy Star (ENERGY STAR®) Program ............................................................... 1-14
2 Installing and Setting up the Machine .................................................. 2-1
Part Names ......................................................................................................................... 2-2
Machine Exterior ....................................................................................................... 2-2
Connectors/Interior .................................................................................................... 2-4
With Optional Equipments Attached ......................................................................... 2-6
Connecting the Machine and Other Devices .................................................................. 2-7
Connecting Cables ............................................................................................................ 2-8
Connecting LAN Cable .............................................................................................. 2-8
Connecting USB Cable ............................................................................................. 2-9
Connecting the Power Cable .................................................................................... 2-9
Power On/Off ................................................................................................................... 2-10
Power On ................................................................................................................ 2-10
Power Off ................................................................................................................ 2-10
Using the Operation Panel ............................................................................................. 2-11
Operation Panel Keys ............................................................................................. 2-11
Adjusting the Operation Panel Angle ...................................................................... 2-12
Touch Panel ..................................................................................................................... 2-13
Home Screen .......................................................................................................... 2-13
Display for Device Information ................................................................................ 2-17
Functions key .......................................................................................................... 2-18
Display of Keys That Cannot Be Set ....................................................................... 2-19
Enter key and Quick No. Search key ...................................................................... 2-20
Help Screen ............................................................................................................ 2-21
Login/Logout ................................................................................................................... 2-22
Login ....................................................................................................................... 2-22
Logout ..................................................................................................................... 2-23
ii
Default Settings of the Machine ..................................................................................... 2-24
Setting Date and Time ............................................................................................ 2-24
Network Setup (LAN Cable Connection) ................................................................. 2-25
Energy Saver function .................................................................................................... 2-27
Sleep and Auto Sleep ............................................................................................. 2-27
Quick Setup Wizard ......................................................................................................... 2-29
Installing Software .......................................................................................................... 2-31
Software on DVD (Windows) .................................................................................. 2-31
Installing Software in Windows ............................................................................... 2-32
Uninstalling the Software ........................................................................................ 2-38
Installing Software in Mac Computer ...................................................................... 2-39
Setting TWAIN Driver .............................................................................................. 2-41
Setting WIA Driver ................................................................................................... 2-43
Checking the Counter ..................................................................................................... 2-44
Additional Preparations for the Administrator ............................................................. 2-45
Sending Documents to a PC ................................................................................... 2-45
Strengthening the Security ...................................................................................... 2-45
Embedded Web Server RX ............................................................................................. 2-47
Accessing Embedded Web Server RX ................................................................... 2-48
Changing Security Settings ..................................................................................... 2-49
Changing Device Information .................................................................................. 2-51
E-mail Settings ........................................................................................................ 2-53
Registering Destinations ......................................................................................... 2-57
Creating a New Custom Box ................................................................................... 2-58
Printing a document stored in a Custom Box .......................................................... 2-59
Transferring Data from Our Other Products ................................................................. 2-61
Migrating the Address Book .................................................................................... 2-61
3 Preparation before Use .......................................................................... 3-1
Loading Paper ................................................................................................................... 3-2
Precaution for Loading Paper ................................................................................... 3-3
Loading in the Cassettes ........................................................................................... 3-4
Loading Paper in the Multi Purpose Tray .................................................................. 3-7
Specifying Paper Size and Media Type .................................................................. 3-10
Paper Stopper .................................................................................................................. 3-12
Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-13
Making a note of the computer name and full computer name ............................... 3-13
Making a note of the user name and domain name ................................................ 3-14
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-15
Configuring Windows Firewall ................................................................................. 3-19
Registering Destinations in the Address Book ............................................................ 3-23
Adding a Destination (Address Book) ..................................................................... 3-23
Adding a Destination on One Touch Key (One Touch Key) .................................... 3-28
4 Printing from PC ..................................................................................... 4-1
Printing from PC ................................................................................................................ 4-2
Printing on Non-standard Sized Paper ...................................................................... 4-4
Printer Driver Print Settings Screen .......................................................................... 4-5
Printer Driver Help ..................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6
Canceling Printing from a Computer ......................................................................... 4-6
Printing by AirPrint ........................................................................................................... 4-7
Printing by Google Cloud Print ........................................................................................ 4-8
Printing Data Saved on the Printer .................................................................................. 4-9
Specifying the Job Box from a Computer and Storing the Job ................................. 4-9
Printing Documents from Private Print Box ............................................................. 4-10
Printing Document from Stored Job Box ................................................................. 4-12
Printing Document from Quick Copy Box ................................................................ 4-14
iii
Printing Document from Proof and Hold Box .......................................................... 4-16
Status Monitor ................................................................................................................. 4-18
Accessing the Status Monitor .................................................................................. 4-18
Exiting the Status Monitor ....................................................................................... 4-18
Status Monitor Display ............................................................................................ 4-18
5 Operation on the Machine ..................................................................... 5-1
Loading Originals .............................................................................................................. 5-2
Placing Originals on the Platen ................................................................................. 5-2
Loading Originals in the Document Processor .......................................................... 5-3
Checking the Equipment's Serial Number ...................................................................... 5-5
Favorites ............................................................................................................................ 5-6
Registering Favorite .................................................................................................. 5-7
Recalling Favorite ..................................................................................................... 5-9
Editing and Deleting Favorite .................................................................................. 5-10
Application ....................................................................................................................... 5-11
Installing Applications .............................................................................................. 5-11
Using Applications ................................................................................................... 5-12
Uninstalling Applications ......................................................................................... 5-13
Registering Shortcuts ..................................................................................................... 5-14
Adding Shortcuts ..................................................................................................... 5-14
Editing and Deleting Shortcuts ................................................................................ 5-15
Copying ............................................................................................................................ 5-16
Basic Operation ....................................................................................................... 5-16
Canceling Jobs ........................................................................................................ 5-17
Sending ............................................................................................................................ 5-18
Basic Operation ....................................................................................................... 5-19
Specifying Destination ............................................................................................. 5-20
Checking and Editing Destinations ......................................................................... 5-25
Confirmation Screen of Destinations ....................................................................... 5-26
Recall ...................................................................................................................... 5-27
Send to Me (E-mail) ................................................................................................ 5-27
Sending to Different Types of Destinations (Multi Sending) .................................... 5-28
Canceling Sending Jobs ......................................................................................... 5-29
WSD Scan ............................................................................................................... 5-30
Scanning using TWAIN or WIA ............................................................................... 5-32
Scanning with File Management Utility ................................................................... 5-33
How to use the FAX Function ........................................................................................ 5-34
What is Document Box? ................................................................................................. 5-35
Basic Operation for Document Box ......................................................................... 5-36
Using a Custom Box ....................................................................................................... 5-37
Creating a New Custom Box ................................................................................... 5-37
Editing and Deleting Custom Box ........................................................................... 5-39
Storing Documents .................................................................................................. 5-40
Printing Documents ................................................................................................. 5-41
Editing Documents .................................................................................................. 5-42
Deleting Documents ................................................................................................ 5-43
Printing Documents Stored in Removable USB Memory ............................................ 5-44
Saving Documents to USB Memory (Scan to USB) ..................................................... 5-46
Check the USB Memory Information ............................................................................. 5-47
Removing USB Memory .................................................................................................. 5-48
Using the Manual Stapler ............................................................................................... 5-49
6 Using Various Functions ....................................................................... 6-1
Functions Available on the Machine ............................................................................... 6-2
Copy .......................................................................................................................... 6-2
Send .......................................................................................................................... 6-4
Custom Box (Printing) ............................................................................................... 6-6
iv
Removable Memory (Store File, Printing Documents) .............................................. 6-7
Functions ........................................................................................................................... 6-9
Original Size .............................................................................................................. 6-9
Paper Selection ....................................................................................................... 6-10
Original Orientation ................................................................................................. 6-11
Mixed Size Originals ............................................................................................... 6-12
Collate ..................................................................................................................... 6-12
Density .................................................................................................................... 6-12
Original Image ......................................................................................................... 6-13
EcoPrint ................................................................................................................... 6-14
Color Selection ........................................................................................................ 6-14
Color Balance .......................................................................................................... 6-15
Hue Adjustment ....................................................................................................... 6-16
Sharpness ............................................................................................................... 6-17
Contrast ................................................................................................................... 6-17
Background Density Adj. (Background Density Adjustment) .................................. 6-18
Saturation ................................................................................................................ 6-18
Prevent Bleed-thru .................................................................................................. 6-19
Zoom ....................................................................................................................... 6-19
Combine .................................................................................................................. 6-21
Duplex ..................................................................................................................... 6-23
Continuous Scan ..................................................................................................... 6-24
Job Finish Notice ..................................................................................................... 6-25
File Name Entry ...................................................................................................... 6-25
Priority Override ...................................................................................................... 6-26
Quiet Mode .............................................................................................................. 6-26
Skip Blank Page ...................................................................................................... 6-26
Duplex (2-sided Original) ........................................................................................ 6-27
Sending Size ........................................................................................................... 6-28
File Format .............................................................................................................. 6-29
File Separation ........................................................................................................ 6-32
Scan Resolution ...................................................................................................... 6-32
E-mail Subject/Body ................................................................................................ 6-32
FTP Encrypted TX ................................................................................................... 6-33
Delete after Printed ................................................................................................. 6-33
Storing Size ............................................................................................................. 6-34
Encrypted PDF Password ....................................................................................... 6-34
JPEG/TIFF Print ...................................................................................................... 6-35
XPS Fit to Page ....................................................................................................... 6-35
7 Status/Job Cancel .................................................................................. 7-1
Checking Job Status ......................................................................................................... 7-2
Details of the Status Screens .................................................................................... 7-3
Checking Detailed Information of Jobs ..................................................................... 7-7
Checking Job History ....................................................................................................... 7-8
Checking the Detailed Information of Histories ......................................................... 7-9
Sending the Log History ............................................................................................ 7-9
Job Operation .................................................................................................................. 7-10
Pause and Resumption of Jobs .............................................................................. 7-10
Canceling of Jobs .................................................................................................... 7-10
Device/Communication ................................................................................................... 7-11
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-12
8 Setup and Registration (System Menu) ............................................... 8-1
System Menu ..................................................................................................................... 8-2
Operation Method ..................................................................................................... 8-2
System Menu Settings .............................................................................................. 8-3
Language .................................................................................................................. 8-5
v
Report ....................................................................................................................... 8-5
User Property ............................................................................................................ 8-7
Cassette/MP Tray Settings ....................................................................................... 8-8
Common Settings .................................................................................................... 8-10
Home ....................................................................................................................... 8-19
Copy ........................................................................................................................ 8-19
Send ........................................................................................................................ 8-20
Document Box ......................................................................................................... 8-21
FAX ......................................................................................................................... 8-21
Application ............................................................................................................... 8-21
Internet .................................................................................................................... 8-22
Address Book/One Touch ....................................................................................... 8-22
User Login/Job Accounting ..................................................................................... 8-23
Printer ...................................................................................................................... 8-23
System/Network ...................................................................................................... 8-26
Date/Timer/Energy Saver ........................................................................................ 8-37
Adjustment/Maintenance ......................................................................................... 8-39
9 User Authentication and Accounting (User Login, Job Accounting) 9-1
Overview of User Login Administration .......................................................................... 9-2
Enabling User Login Administration ............................................................................... 9-3
Setting User Login Administration .................................................................................. 9-4
Authentication Security ............................................................................................. 9-4
Adding a User (Local User List) ................................................................................ 9-5
Changing User Properties ......................................................................................... 9-8
User Login Administration for Printing ..................................................................... 9-12
To Manage the Users to Scan Using TWAIN .......................................................... 9-14
To Manage the Users to Scan Using WIA .............................................................. 9-15
To Manage the Users that Send Faxes from a PC ................................................. 9-16
Local Authorization .................................................................................................. 9-17
Group Authorization Settings .................................................................................. 9-18
Guest Authorization Set. ......................................................................................... 9-21
Obtain NW User Property ....................................................................................... 9-24
Simple Login Settings ............................................................................................. 9-26
ID Card Settings ...................................................................................................... 9-29
Using User Login Administration .................................................................................. 9-30
Login/Logout ........................................................................................................... 9-30
Overview of Job Accounting .......................................................................................... 9-31
Enabling Job Accounting ............................................................................................... 9-32
Job Accounting Access ........................................................................................... 9-33
Setting an Account .......................................................................................................... 9-34
Adding an Account .................................................................................................. 9-34
Restricting the Use of the Machine ......................................................................... 9-35
Editing an Account .................................................................................................. 9-36
Deleting an Account ................................................................................................ 9-37
Job Accounting for Printing ..................................................................................... 9-38
Job Accounting for Scan Using TWAIN .................................................................. 9-39
Job Accounting for Scan Using WIA ....................................................................... 9-40
Job Accounting for the FAX Transmitted from a Computer .................................... 9-41
Configuring Job Accounting .......................................................................................... 9-42
Default Setting ......................................................................................................... 9-42
Counting the Number of Pages Printed .................................................................. 9-43
Print Accounting Report .......................................................................................... 9-44
Using Job Accounting .................................................................................................... 9-45
Login/Logout ........................................................................................................... 9-45
vi
Unknown ID Job .............................................................................................................. 9-46
10 Troubleshooting ................................................................................... 10-1
Regular Maintenance ...................................................................................................... 10-2
Cleaning .................................................................................................................. 10-2
Toner Container Replacement ................................................................................ 10-4
Waste Toner Box Replacement .............................................................................. 10-8
Replacing Staples ................................................................................................. 10-10
Troubleshooting ............................................................................................................ 10-11
Solving Malfunctions ............................................................................................. 10-11
Responding to Messages ...................................................................................... 10-17
Adjustment/Maintenance ....................................................................................... 10-29
Clearing Paper Jams ............................................................................................. 10-35
Clearing a Staple Jam ........................................................................................... 10-49
11 Appendix ............................................................................................... 11-1
Optional Equipment ........................................................................................................ 11-2
Overview of Optional Equipment ............................................................................. 11-2
Optional Applications .............................................................................................. 11-9
Character Entry Method ................................................................................................ 11-11
Entry Screens ........................................................................................................ 11-11
Entering Characters .............................................................................................. 11-13
Paper .............................................................................................................................. 11-14
Basic Paper Specifications .................................................................................... 11-14
Choosing the Appropriate Paper ........................................................................... 11-15
Special Paper ........................................................................................................ 11-18
Specifications ................................................................................................................ 11-22
Machine ................................................................................................................. 11-22
Copy Functions ..................................................................................................... 11-24
Printer Functions ................................................................................................... 11-24
Scanner Functions ................................................................................................ 11-25
Document Processor ............................................................................................. 11-25
Paper Feeder (500-sheet) (Option) ....................................................................... 11-26
Manual Stapler ...................................................................................................... 11-26
Glossary ......................................................................................................................... 11-27
Index ............................................................................................................................ Index-1
vii
> Overview
NOTE
Original Electronic data Fax dataUSB memory
Input Data
Operations from your PC
Document
Box functions
Application
Security
Output Data
Copy functions Printer functions USB memory
Send functions
Fax functions
FAX Operation
Guide
This function is useful for a variety of purposes,
including saving data in the machine and in a
USB memory stick.
Printing Data Saved on the Printer (page 4-
9)
Using a Custom Box (page 5-37)
You can expand the machine
functions according to your
needs.
Application
(page 5-11)
You can use the machine security
levels according to your needs.
Sending (page 5-18)
Embedded Web Server RX
You can check the status and change the
settings of the machine from a Web
browser on your computer.
Embedded Web Server RX (page 2-47)
Embedded Web Server RX User
Guide
Strengthen security
(page xi)
Copying (page 5-16)
Printing from PC (page 4-1)
Saving Documents to
USB Memory (Scan to
USB) (page 5-46)
Over view
This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail
recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to
use the fax function.
• Before using the machine, be sure to read the following:
Legal and Safety Information (page 1-1)
• For preparations for use of the machine such as cable connections and software installation, refer to the following:
Installing and Setting up the Machine (page 2-1)
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:
Preparation before Use (page 3-1)
viii
> Machine Features
1 2 3
1 2 3
1~10
1
1~30
1
11~201121~30
21
Machine Features
The machine is equipped with many useful functions.
Using Various Functions (page 6-1)
Here are some examples.
Optimize your office workflow
Access to frequently used functions
with just one touch (Favorites)
You can preset frequently used functions.
Once you register frequently used
settings as favorite, you can call up the
settings easily. Using this favorite brings
the same results even if operated by
another person.
Favorites (page 5-6)
Optimize your office workflow
Scan originals of different sizes at a
time (Mixed Size Originals)
Set up the machine easily
(Quick Setup Wizard)
You can configure the necessary settings
before using the machine in the wizard
mode.
Quick Setup Wizard (page 2-29)
Scan a large number of originals in
separate batches and produce as one
job (Continuous Scan)
Set up fax easily (FAX Setup)
You can configure the necessary settings
before using fax in the wizard mode.
FAX Setup (page 2-29)
Send one time with multiple sending
options (Multi Sending)
It is useful when preparing conference
materials.
You can set the different sized originals at
one time so you don't need to reset the
originals regardless of size.
Mixed Size Originals (page 6-12)
It is useful when preparing many-page
handouts.
When a large number of originals cannot
be placed in the document processor at
one time, the originals can be scanned in
separate batches and then copied or sent
as one job.
Continuous Scan (page 6-24)
ix
You can send a same document to the
multiple destinations using a different
method.
You can specify multiple destinations of
different send methods such as E-mail,
SMB, and Fax.
You can reduce your workflow by sending
a job at once.
Sending to Different Types of
Destinations (Multi Sending) (page 5-
28)
> Machine Features
Off
Optimize your office workflow Save energy and cost
Save frequently used documents in
the machine (Custom Box)
You can save the frequently used
document in the machine and print it
when needed.
Using a Custom Box (page 5-37)
Save energy and cost
Use less toner for printing
(EcoPrint)
Send a FAX from a PC
(Sending FAX from PC)
You can save the paper used for sending
a FAX with this function.
You can send a file to be faxed from the
PC without printing the file, so that you
can reduce the number of pieces of paper
and perform sending jobs efficiently.
FAX Operation Guide
Reduce paper use
(Paper Saving Printing)
Save energy as needed
(Energy Saver function)
The machine is equipped with Energy
Saver function that automatically
switched into Sleep Mode.
Energy Saver function (page 2-27)
Skip blank pages when printing
(Skip Blank Page)
You can save toner consumption with this
function.
When you only need to check the printed
content, such as a trial print run or
documents for internal confirmation, use
this function to save toner.
Use this function when a high-quality print
is not required.
EcoPrint (page 6-14)
You can print originals on both sides of
the paper. You can also print multiple
originals onto one sheet.
Favorites (page 5-6)
When there are blank pages in a scanned
document, this function skips the blank
pages and prints only pages that are not
blank.
Skip Blank Page (page 6-26)
x
> Machine Features
OK !
Save energy and cost Create attractive documents Strengthen security
Send a FAX to reduce the
communication cost
(FAX Delayed Transmission)
You can reduce the communication cost
with this function.
The communication cost can be reduced
by setting the timer to the time period
during which the communication cost is
low.
FAX Operation Guide
Strengthen security
Protect data on the SSD
(Encryption / Overwrite)
Prevent image bleed-through
(Prevent Bleed-through)
You can prevent image bleed-through
from the reverse side when scanning thin
originals.
Prevent Bleed-thru (page 6-19)
Prevent loss of finished documents
(Private Print)
Password-protect a PDF file
(PDF Encryption Functions)
Use the PDF format's password security
options to restrict document viewing,
printing and editing.
Encrypted PDF Password (page 6-
34)
Log in by ID card
(Card Authentication)
You can overwrite the unnecessary data
that remains on the SSD automatically.
To prevent an external leakage, the
machine is able to encrypt data before
writing it to the SSD.
Data Security (page 8-36)
You can temporarily save a printer
document in the machine. By printing the
document from the machine prevents
someone takes your document.
Printing Data Saved on the Printer
(page 4-9)
You can log in simply by touching an ID
card. You don't need to enter your user
name and password.
Card Authentication Kit(B) "Card
Authentication Kit" (page 11-3)
xi
> Machine Features
Strengthen security Use functions more efficiently
Strengthen security
(Settings for Administrator)
Various functions are available for
administrators to strengthen security.
Strengthening the Security (page 2-
45)
Use functions more efficiently
Install the machine without concerning
the network cables (Wireless Network)
Make the machine quiet
(Quiet Mode)
You can make the machine quiet by
reducing its running noise. You can
configure this mode by job.
Quiet Mode (page 6-26)
Use USB memory
(USB Memory)
Expand functions as necessary
(Application)
The functionality of the machine can be
expanded by installing applications.
Applications that help you perform your
daily more efficiently such as a scan
feature and an authentication feature are
available.
Application (page 5-11)
Specify image file format
(File Format)
In an environment where the wireless
LAN is used, you can install the machine
without concerning the network cables.
Setup (page 8-32)
It is useful when you need to print
document outside your office or you
cannot print document from your PC.
You can print the document from the USB
memory by plugging it directly into the
machine.
Original scanned at the machine can be
saved in the USB memory also.
Printing Documents Stored in
Removable USB Memory (page 5-
44)
Saving Documents to USB Memory
(Scan to USB) (page 5-46)
You can select the various file formats
when sending/storing images.
File Format (page 6-29)
xii
> Machine Features
Use functions more efficiently
Perform remote operation
(Embedded Web Server RX)
You can access to the machine remotely
to print, send or download data.
Administrators can configure the machine
behavior or management settings.
Embedded Web Server RX (page 2-
47)
xiii
> Color and Image Quality Functions
Color and Image Quality Functions
The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.
Basic Color Modes
The basic color modes are as follows.
Color mode Description
Reference image
Before After
Auto Color Automatically recognizes whether a
document being scanned is color or black
& white.
Full Color Scans a document in full color. page 6-14
Grayscale Scans a document in grayscale. page 6-14
Black & White Scans a document in black & white. page 6-14
For details, refer to the following:
Color Selection (page 6-14)
Reference
page
page 6-14
xiv
> Color and Image Quality Functions
Adjusting Image Quality and Color
To adjust the image quality or color of an image, use the following functions.
Sample image
I want to...
Before After
Adjust the color precisely.
Adjust the density. Density page 6-12
Function Page
Adjust the color by strengthening
blue or red tones.
Example: Strengthening red
Change the image by individually
adjusting each of the six colors:
red, blue, green, cyan, magenta,
and yellow.
Example: Changing red tones
close to yellow to yellow, and
cyan tones close to blue to blue
Adjust the saturation. Saturation page 6-18
Adjust the image quality precisely
Emphasize or blur the image
outline.
Example: Emphasize the image
outlines
Adjust the difference between
dark and light parts of the image.
Color Balance page 6-15
Hue adjustment page 6-16
Sharpness page 6-17
Contrast page 6-17
Darken or lighten the background
(the area with no texts or images)
of a document.
Example: Lightening the
background
Prevent bleed-through in 2-sided
originals.
Adjust the scanned image
Decrease the file size and
produce the characters clearly.
xv
Background Density page 6-18
Prevent Bleedthrough
File format
[High Comp. PDF]
page 6-19
page 6-29
> Guides Provided with the Machine
Guides Provided with the Machine
The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed guides
Start using the
machine quickly
For safe use of the
machine
Quick Guide
Explains how to use basic functions of the machine, how to use convenient features, how
to perform routine maintenance, and what to do when problems occur.
Safety Guide
Provides safety and cautionary information for installation environment and use of the
machine. Be sure to read this guide before using the machine.
Safety Guide (P-C3560i MFP/P-C3565i MFP)
Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.
xvi
> Guides Provided with the Machine
Guides (PDF) on the DVD (Product Library)
Use the machine
thoughtfully
Use the fax functions
Use the ID card
Strengthen security
Easily register
machine information
and configure settings
Print data from a
computer
Directly print a PDF file
Monitor the machine
and printers on the
network
Operation Guide (This Guide)
Explains how to load paper and perform copy, print and scan operations, and indicates
default settings and other information.
FAX Operation Guide
Explains how to use the fax function.
Card Authentication Kit (B) Operation Guide
Explains how to perform authentication using the ID card.
Data Security Kit (E) Operation Guide
Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt
data.
Embedded Web Server RX User Guide
Explains how to access the machine from a Web browser on your computer to check and
change settings.
Printing System Driver User Guide
Explains how to install the printer driver and use the printer function.
Network Tool for Direct Printing Operation Guide
Explains how to print PDF files without launching Adobe Acrobat or Reader.
NETWORK PRINT MONITOR User Guide
Explains how to monitor your network printing system (the machine) with NETWORK
PRINT MONITOR.
Scan images and save
with information
Adjust the print or
scan position
Install the following versions of Adobe Reader to view the manuals on the DVD.
Version 8.0 or later
File Management Utility User Guide
Explains how to use File Management Utility to set various parameters and send and save
scanned documents.
Maintenance Menu User Guide
Maintenance Menu provides the explanation on how to configure the print, scan, and other
settings.
xvii
> About the Operation Guide (this Guide)
About the Operation Guide (this Guide)
Structure of the guide
The Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2 Installing and Setting up the
Machine
3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such
4 Printing from PC Explains functions that are available when the machine is used as a printer.
5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making
6 Using Various Functions Explains convenient functions that are available on the machine.
7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs
8 Setup and Registration (System
Menu)
9 User Authentication and
Accounting (User Login, Job
Accounting)
10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other
11 Appendix Describes convenient options that are available for the machine. Provides information
Explains part names, cable connections, installation of the software, login, logout, and
other matters related to administration of the machine.
as how to use the operation panel, load paper, and create an address book.
copies, sending documents, and using document boxes.
being printed or waiting to print. Also explains how to check paper and toner levels, how
to check the device status, and how to cancel fax transmission.
Explains System Menu and how it relates to the operation of the machine.
Explains user login and job accounting.
problem occurs.
on media types and paper sizes, and gives a glossary of terms. Explains how to enter
characters, and lists the specifications of the machine.
xviii
> About the Operation Guide (this Guide)
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
Click an item in the Table of
Contents to jump to the
corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
Refer to
Click the underlined text to jump to
the corresponding page.
Conventions Used in This Guide
Adobe Reader XI is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description
[Bold] Indicates keys and buttons.
"Regular" Indicates a message or setting.
xix
> About the Operation Guide (this Guide)
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure Procedure indicated in this guide
Select the [System Menu/Counter] key.
Select [ ].
Select [Common Settings].
Select [Sound].
[System Menu/Counter] key > [Common Settings] > [Sound]
xx
> Menu Map
Copy
Menu Map
This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed.
Some menu names may differ from their reference titles.
or
Paper Selection (page 6-10)
Zoom (page 6-19
Density (page 6-12
Duplex (page 6-23
Combine (page 6-21
Color Selection (page 6-14
Functions Quiet Mode (page 6-26)
)
)
)
)
)
Collate (page 6-12
Original Size (page 6-9
Original Orientation (page 6-11
Mixed Size Originals (page 6-12
Original Image (page 6-13
EcoPrint (page 6-14
Hue Adjustment (page 6-16
Color Balance (page 6-15
Sharpness (page 6-17
Contrast (page 6-17
)
)
)
)
)
)
)
)
)
)
Background Density Adj. (page 6-18
Prevent Bleed-through (page 6-19
Skip Blank Page (page 6-26
Saturation (page 6-18
Continuous Scan (page 6-24
Job Finish Notice (page 6-25
File Name Entry (page 6-25
Priority Override (page 6-26
)
)
)
)
)
)
)
xxi
)
> Menu Map
Send
or
One Touch Key (page 5-22)
Address Book (page 5-20
Ext Address Book (Refer to Embedded Web Server RX User Guide.)
E-mail (page 5-22
Folder (page 5-23
FAX (Refer to FAX Operation Guide.)
WSD Scan (page 5-31
Functions Color Selection (page 6-14)
)
)
)
)
Quiet Mode (page 6-26
File Format (page 6-29
Original Size (page 6-9
Original Orientation (page 6-11
Mixed Size Originals (page 6-12
Duplex (page 6-27
Sending Size (page 6-28
File Separation (page 6-32
Scan Resolution (page 6-32
)
)
)
)
)
)
)
)
)
Density (page 6-12
Original Image (page 6-13
Sharpness (page 6-17
Contrast (page 6-17
Background Density Adj. (page 6-18
Prevent Bleed-through (page 6-19
Skip Blank Page (page 6-26
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 6-19
Continuous Scan (page 6-24
File Name Entry (page 6-25
E-mail Subject/Body (page 6-32
Job Finish Notice (page 6-25
FTP Encrypted TX (page 6-33
FAX Delayed Transmission (Refer to FAX Operation Guide.)
)
)
)
)
)
)
)
)
)
)
)
)
)
xxii
> Menu Map
Custom Box
Job Box
Functions FAX Direct Transmission (Refer to FAX Operation Guide.)
FAX Polling RX (Refer to FAX Operation Guide.)
FAX TX Report (Refer to FAX Operation Guide.)
Custom Box Menu Print Paper Selection (page 6-10)
Collate (page 6-12
Duplex (page 6-23
Delete after Print (page 6-33
Quiet Mode (page 6-26
Functions Priority Override (page 6-26)
Job Box Private Print/Stored Job (page 4-10)
Quick Copy/Proof and Hold (page 4-14
)
)
)
)
File Name Entry (page 6-25
Job Finish Notice (page 6-25
EcoPrint (page 6-14
)
)
)
)
xxiii
> Menu Map
Removable
Memory
Removable Memory Print Paper Selection (page 6-10)
Collate (page 6-12
Duplex (page 6-23
Quiet Mode (page 6-26
Color Selection (page 6-14
Functions EcoPrint (page 6-14)
Menu Store File File Format (page 6-29)
)
)
)
)
Job Finish Notice (page 6-25
Priority Override (page 6-26
Encrypted PDF Password (page 6-34
JPEG/TIFF Print (page 6-35
XPS Fit to Page (page 6-35
Duplex (page 6-27
Scan Resolution (page 6-32
Density (page 6-12
File Name Entry (page 6-25
Color Selection (page 6-14
)
)
)
)
)
)
)
)
)
)
Functions Quiet Mode (page 6-26)
Original Size (page 6-9
Original Orientation (page 6-11
Mixed Size Originals (page 6-12
Storing Size (page 6-34
Original Image (page 6-13
Sharpness (page 6-17
Contrast (page 6-17
Background Density Adj. (page 6-18
Prevent Bleed-through (page 6-19
Skip Blank Page (page 6-26
Zoom (page 6-19
Continuous Scan (page 6-24
Job Finish Notice (page 6-25
File Separation (page 6-32
)
)
)
)
)
)
)
)
)
)
)
)
)
)
xxiv
> Menu Map
Sub Address Box
Polling Box
Status/
Job Cancel
Sub Address Box (Refer to FAX Operation Guide.)
Polling Box (Refer to FAX Operation Guide.)
or
Print Job Status (page 7-8)
Send Job Status (page 7-4
Store Job Status (page 7-5
Scheduled Job (page 7-6
Print Job Log (page 7-8
Send Job Log (page 7-8
Store Job Log (page 7-8
FAX Job Log (Refer to FAX Operation Guide.)
Scanner (page 7-11
Printer (page 7-11
)
FAX (refer to FAX Operation Guide.)
Toner Status (page 7-12
)
)
)
)
)
)
)
)
Paper Status (page 7-12
Removable Memory (page 7-11
USB Keyboard (page 7-11
Network Connection Status (page 7-11
Option Network Connection Status (page 7-11
Wireless Network (page 7-11
SSD (page 7-11
)
)
)
)
)
)
)
xxv
> Menu Map
System
Menu
or
Quick Setup Wizard FAX Setup (page 2-29)
Paper Setup (page 2-29
Energy Saver Setup (page 2-29
Network Setup (page 2-29
Language (page 8-5)
Report Print Report Status Page (page 8-5)
Admin Report
Settings
)
)
)
Font List (page 8-5
Network Status (page 8-5
Service Status (page 8-6
Accounting Report (page 8-6
Sub Address Box List (Refer to FAX Operation Guide.)
FAX List (Index) (Refer to FAX Operation Guide.)
FAX List (No.) (Refer to FAX Operation Guide.)
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
Optional Network Status (page 8-6
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
)
)
)
)
)
Result Report
Setting
Send Log History Sending Log History (page 8-7)
Counter Printed Pages (page 2-44)
Scanned Pages (page 2-44
User Property (page 9-8)
Send Result Report (page 8-6)
RX Result Report (Refer to FAX Operation Guide.)
Job Finish Notice Setting (page 8-6)
Auto Sending (page 8-7
Destination (page 8-7
Job Log Subject (page 8-7
Personal Information (page 8-7
)
)
)
)
)
xxvi
> Menu Map
Cassette/MP Tray
Settings
Common Settings Default Screen (page 8-10)
Cassette 1 (page 8-8)
Cassette 2 (page 8-8
Cassette 3 (page 8-8
Cassette 4 (page 8-8
Multi Purpose Tray (page 8-9
Sound Buzzer (page 8-10)
Original Settings Custom Original Size (page 8-11)
Paper Settings Custom Paper Size (page 8-12)
)
)
)
FAX Speaker Volume (Refer to FAX Operation Guide.)
FAX Monitor Volume (Refer to FAX Operation Guide.)
Default Original Size (page 8-11
Media Type Settings (page 8-14
Default Paper Source (page 8-13
Paper Selection (page 8-13
Media for Auto (Color) (page 8-13
)
)
)
)
)
)
Media for Auto (B & W) (page 8-13
Special Paper Action (page 8-13
Function Defaults File Format (page 8-15)
Original Orientation (page 8-15
Collate (page 8-15
File Separation (page 8-15
Scan Resolution (page 8-15
Color Selection (Copy) (page 8-15
Color Select.(Send/Store) (page 8-15
Original Image (Copy) (page 8-15
Original Image (Send/Store) (page 8-15
Background Density Adj. (Copy) (page 8-15
Background Density Adj. (Send/Store) (page 8-15
EcoPrint (page 8-15
Prevent Bleed-through (Copy) (page 8-15
Prevent Bleed-through (Send/Store) (page 8-15
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
Skip Blank Page (Copy) (page 8-15
Skip Blank Page (Send/Store) (page 8-15
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 8-15
)
)
)
xxvii
> Menu Map
Common Settings Function Defaults Continuous Scan (Except FAX) (page 8-16)
Continuous Scan (FAX) (Refer to FAX Operation Guide.)
File Name Entry (page 8-16)
E-mail Subject/Body (page 8-16
FTP Encrypted TX (page 8-16
JPEG/TIFF Print (page 8-16
XPS Fit to Page (page 8-16
Detail Settings Image Quality (page 8-16)
PDF/A (page 8-16
High Comp. PDF (page 8-16
Blank Detection Level (Copy) (page 8-16
Blank Detection Level (Send/Store) (page 8-16
Preset Limit (page 8-16
Error Handling Duplexing Error (page 8-17)
Color Toner Empty Action (page 8-17
Measurement (page 8-17
Low Toner Alert Level (page 8-17
Keyboard Layout (page 8-18
)
Paper Mismatch Error (page 8-17
)
)
)
)
)
)
)
)
)
)
)
)
)
USB Keyboard Type (page 8-18
Format SSD (page 8-18
Format SD Card (page 8-18
Display Status/Log (page 8-18
Function Key Usage (page 8-19
Home Customize Desktop (page 2-14)
Customize Taskbar (page 2-14
Wallpaper (page 2-14
Copy Auto Paper Selection (page 8-19)
Auto % Priority (page 8-19
Reserve Next Priority (page 8-19
DP Read Action (page 8-19
Send Dest. Check before Send (page 8-20)
Entry Check for New Dest. (page 8-20
Send and Forward (page 8-20
Color TIFF Compression (page 8-20
)
)
)
)
)
)
)
)
)
)
)
)
)
Default Screen (page 8-20
New Destination Entry (page 8-20
Recall Destination (page 8-20
)
)
)
xxviii
> Menu Map
Document Box Custom Box (page 5-37)
Sub Address Box (Refer to FAX Operation Guide.)
Job Box Quick Copy Job Retention (page 8-21)
Polling Box (Refer to FAX Operation Guide.)
FAX (Refer to FAX Operation Guide.)
Application (page 5-11)
Internet Proxy (page 8-22)
Address Book/One
Touch
User Login/Job
Accounting
Address Book (page 3-23)
One Touch Key (page 3-28
Address Book
Defaults
Print List (Refer to FAX Operation Guide.)
User Login Settings User Login (page 9-3)
Deletion of Job Retention (page 8-21
Storage Media (page 8-21
)
Sort (page 8-22)
Local User List (page 9-5
ID Card Settings Keyboard Login (page 9-29)
Simple login
settings
)
)
Additional Authentication (page 9-29
Simple Login (page 9-26)
Simple Login Setup (page 9-26
)
)
)
Local User Authorization (page 9-17
User Account
Lockout Settings
Group Authorization
Set.
Guest Authorization
Set.
Obtain NW User Property (page 9-24
Lockout (page 9-4)
Lockout Policy (page 9-4
Locked out Users List (page 9-4
Group Authorization (page 9-18)
Group List (page 9-19
Guest Authorization (page 9-21)
Guest Property (page 9-22
)
)
)
)
)
)
xxix
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