TA Triumph-Adler P-C3065 MFP User Manual
FAX Operation Guide
P-C3065 MFP
Contents
Contents ....................................................................................................................................i
Preface .....................................................................................................................................v
About the FAX Operation Guide (this Guide) ...........................................................................v
Structure of the guide .....................................................................................................v
Conventions Used in This Guide ................................................................................... vi
1 Legal and Safety Information .............................................. 1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3
IMPORTANTES MESURES DE SECURITE ............................................................. 1-3
Declarations to European Directives .......................................................................... 1-4
Technical regulations for terminal equipment ............................................................ 1-4
Network Compatibility Declaration ............................................................................. 1-5
Trademark Information ............................................................................................... 1-5
2 Before Using the Fax Machine ............................................. 2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Operation Method ...................................................................................................... 2-5
Setting Date and Time ..........................................................................................................2-6
Local FAX Information Entry ................................................................................................ 2-7
TTI (Transmit Terminal Identification) ........................................................................ 2-7
Local FAX Name ........................................................................................................ 2-7
Local FAX Number ..................................................................................................... 2-8
Local FAX ID .............................................................................................................. 2-8
FAX Dialing Mode ...................................................................................................... 2-9
ECM TX ...................................................................................................................... 2-9
TX Start Speed ........................................................................................................... 2-9
PBX Setting (Europe only) ................................................................................................. 2-10
Registering Destinations in the Address Book ................................................................... 2-11
Adding a Destination (Address Book) ...................................................................... 2-11
Adding a Destination on One Touch Key ................................................................. 2-17
3 Sending Faxes ...................................................................... 3-1
Basic transmission procedure .............................................................................................. 3-2
Checking and Editing Destinations ............................................................................ 3-4
Checking the Send Status .......................................................................................... 3-5
Priority Override Send ................................................................................................ 3-5
Cancelling the Transmission ...................................................................................... 3-6
Using redial ................................................................................................................ 3-7
Methods For Entering the Destination .................................................................................. 3-8
Entering the destination fax number with the numeric keys ....................................... 3-8
Choosing from the Address Book ............................................................................ 3-10
Choosing by One Touch Key ................................................................................... 3-11
Broadcast Transmission ........................................................................................... 3-12
Login/Logout ....................................................................................................................... 3-14
Logging in when User Accounting has been Enabled .............................................. 3-14
Logging in when Job Accounting has been Enabled ............................................... 3-15
Fax transmission functions ................................................................................................. 3-16
Quiet Mode ......................................................................................................................... 3-17
Original Size ....................................................................................................................... 3-17
i
Original Orientation ............................................................................................................ 3-17
Duplex ................................................................................................................................ 3-17
FAX Resolution .................................................................................................................. 3-18
Density ............................................................................................................................... 3-18
Original Image .................................................................................................................... 3-18
Continuous Scan ................................................................................................................3-19
FAX Direct Transmission .................................................................................................... 3-19
Cancelling Direct Transmission ................................................................................ 3-19
Manual Send ...................................................................................................................... 3-20
FAX Delayed Transmission ................................................................................................ 3-21
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 3-22
Standby Transmission ........................................................................................................ 3-22
Interrupt Send ..................................................................................................................... 3-23
Job Finish Notice ................................................................................................................ 3-24
File Name Entry .................................................................................................................. 3-24
FAX TX Report ................................................................................................................... 3-24
Using chain dial .................................................................................................................. 3-25
Program .............................................................................................................................. 3-26
Registering Programs .............................................................................................. 3-26
Confirming the Registered Program ......................................................................... 3-27
Recalling Program .................................................................................................... 3-27
Overwriting Program ................................................................................................ 3-27
Deleting Program ..................................................................................................... 3-27
4 Receiving Faxes ................................................................... 4-1
FAX Automatic Reception .................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Checking and Changing the Reception Method ......................................................... 4-2
Flow of reception ........................................................................................................ 4-3
Canceling reception (Disconnection of communication) ............................................ 4-3
Manual Reception ................................................................................................................ 4-4
Flow of reception ........................................................................................................ 4-4
Fax reception functions ........................................................................................................4-5
Fax reception settings .......................................................................................................... 4-6
Duplex Printing ........................................................................................................... 4-6
2 in 1 Print .................................................................................................................. 4-6
Batch Print .................................................................................................................. 4-6
RX Date/Time ............................................................................................................. 4-6
Media Type for Print Output ....................................................................................... 4-7
5 Using Convenient Fax Functions ......................................... 5-1
Forward Settings .................................................................................................................. 5-2
Type of Forwarding Destination ................................................................................. 5-2
Setting Forwarding ..................................................................................................... 5-2
Registering Forwarding Destination ........................................................................... 5-2
Changing and Deleting Registration Contents ........................................................... 5-3
Forwarding Time Setting ............................................................................................ 5-4
File Format Setting ..................................................................................................... 5-4
E-mail Subject Add. Info. Setting ............................................................................... 5-5
FTP Encrypted TX Setting ......................................................................................... 5-5
Print Setting ................................................................................................................ 5-5
File Name Entry ......................................................................................................... 5-6
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ........... 5-7
Sub Address Box Function ................................................................................................... 5-8
Sub Address Box ....................................................................................................... 5-8
Sub Address Communication ..................................................................................... 5-8
Registering a Sub Address Box ................................................................................. 5-9
Changing/Deleting Sub Address Box ....................................................................... 5-10
ii
Printing Originals from a Sub Address Box .............................................................. 5-11
Checking Details ...................................................................................................... 5-12
Deleting Originals after Printing from a Sub Address Box ....................................... 5-12
Deleting Originals from a Sub Address Box ............................................................. 5-13
Printing a Sub Address Box List ............................................................................... 5-13
Sub Address Transmission ...................................................................................... 5-14
Polling Communication ....................................................................................................... 5-15
Polling Transmission ................................................................................................ 5-15
Polling Reception ..................................................................................................... 5-17
Printing from a Polling Box ....................................................................................... 5-19
Checking Details ...................................................................................................... 5-20
Deleting Originals in a Polling Box ........................................................................... 5-20
Encryption .......................................................................................................................... 5-21
Registering an Encryption Key ................................................................................. 5-22
Changing and Deleting Registration Contents of Encryption Key ............................ 5-22
Using the Encrypted Transmission .......................................................................... 5-23
Setting the Encrypted Reception .............................................................................. 5-24
Using a Connected Telephone ........................................................................................... 5-25
FAX/TEL Auto Switch Reception ............................................................................. 5-25
FAX/Answering Machine Auto Switch Reception ..................................................... 5-27
DRD Reception (Available for some countries.) ....................................................... 5-29
Manual Send ............................................................................................................ 5-31
Manual Reception .................................................................................................... 5-32
Remote Switch Function .......................................................................................... 5-33
6 Sending Faxes from PC ........................................................ 6-1
Flow of Network FAX Sending ............................................................................................. 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
Installing the FAX Driver ............................................................................................ 6-4
Uninstalling the FAX Driver ........................................................................................ 6-6
Basic Transmission .............................................................................................................. 6-7
Configuring the Driver Default Settings .................................................................... 6-10
Default Settings Dialog Box ..................................................................................... 6-11
Changing Transmit Settings ..................................................................................... 6-14
Using Cover Pages .................................................................................................. 6-18
Cover Page Registration (Default Settings) ............................................................. 6-23
Transmission Control ............................................................................................... 6-28
7 Managing Jobs ..................................................................... 7-1
Various Tools for Checking Transmission Results and Registration Status ......................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Displaying Job Log Screen ........................................................................................ 7-3
Printing Administrative Reports (Result Report Setting) ...................................................... 7-4
Send Result Reports .................................................................................................. 7-4
Report for Job Canceled before Sending ................................................................... 7-5
Recipient Format ........................................................................................................ 7-5
FAX RX Result Reports ............................................................................................. 7-6
Activity Report (Outgoing FAX Report and Incoming FAX Report) ...................................... 7-7
Printing Activity Reports ............................................................................................. 7-7
Automatic Printout ...................................................................................................... 7-7
Status Page .......................................................................................................................... 7-8
Reporting FAX Receipt Result by E-mail ............................................................................. 7-9
Confirmation Screen of Destinations .................................................................................. 7-11
8 Fax Settings ......................................................................... 8-1
Default fax settings ............................................................................................................... 8-2
iii
System Menu Settings ............................................................................................... 8-3
Report ........................................................................................................................ 8-4
Common Settings ....................................................................................................... 8-5
FAX ............................................................................................................................8-6
Transmission Restriction .................................................................................................... 8-10
Registering Permit FAX No. ..................................................................................... 8-11
Changing and Deleting Permit FAX No. ................................................................... 8-12
Registering Reject FAX No. ..................................................................................... 8-12
Changing and Deleting Reject FAX No. ................................................................... 8-13
Registering Permit ID No. ........................................................................................ 8-13
Changing and Deleting Permit ID No. ...................................................................... 8-14
Setting Send Restriction ........................................................................................... 8-14
Setting Reception Restriction ................................................................................... 8-15
Unknown Number Reception ................................................................................... 8-15
Unusable Time ................................................................................................................... 8-16
Account Management ........................................................................................................ 8-18
9 Troubleshooting ................................................................... 9-1
Indicators During Sending/Receiving Operation .................................................................. 9-2
Responding to an Attention Indicator Flashes ...................................................................... 9-2
Precautions When Turning Power OFF ............................................................................... 9-3
Messages ............................................................................................................................. 9-4
Error Code List ..................................................................................................................... 9-6
Troubleshooting .................................................................................................................... 9-9
10 Appendix ............................................................................. 10-1
Character Entry Method ..................................................................................................... 10-2
Using the Keys ......................................................................................................... 10-2
Selecting Type of Characters ................................................................................... 10-3
Characters That Can be Entered Using the Numeric Keys ...................................... 10-3
Entering Symbols ..................................................................................................... 10-4
Entering Characters ................................................................................................. 10-4
Specifications ..................................................................................................................... 10-6
Menu Map .......................................................................................................................... 10-8
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 10-12
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 10-13
Index ...............................................................................................................................Index-1
iv
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2 Before Using the Fax Machine Explains the part names and the settings required before using fax.
3 Sending Faxes Explains the general methods for sending faxes and transmission functions.
4 Receiving Faxes Explains the general methods for receiving faxes and reception functions.
5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the
memory, forwarding received faxes, and polling communication (a function that allows
the receiving party to call and initiate fax reception).
6 Sending Faxes from PC Explains how to send a FAX from a PC.
7 Managing Jobs Explains how to check the status of recently performed transmission and reception
operations in the message display. Also explains how to print administrative reports
showing communication results, machine settings, and registered information.
8 Fax Settings Explains various settings for controlling fax usage, such as restricting transmission
destinations, blocking fax reception, and setting prohibited use times.
9 Troubleshooting Explains what to do when errors are displayed or other problems occur.
10 Appendix Explains how to enter characters, and lists the fax specifications.
v
Conventions Used in This Guide
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
Click an item in the Table of Contents
to jump to the corresponding page.
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
Refer to
Click the underlined text to jump to
the corresponding page.
Adobe Reader X is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description
[Bold] Indicates keys and buttons.
"Regular" Indicates a message or setting.
vi
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation is as follows:
Actual procedure Procedure indicated in this guide
Select the [System Menu/Counter] key
T
Select the [▲] or [▼] key to select [Common settings]
T
Select the [OK] key
[System Menu/Counter] key > [▲] [▼] key >
[Common Settings] > [OK]
vii
1 Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
About this Operation Guide ..................................................................................................................... 1-3
Legal Notice ............................................................................................................................................. 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................................................. 1-3
IMPORTANTES MESURES DE SECURITE ........................................................................................... 1-3
Declarations to European Directives ....................................................................................................... 1-4
Technical regulations for terminal equipment .......................................................................................... 1-4
Network Compatibility Declaration ........................................................................................................... 1-5
Trademark Information ............................................................................................................................. 1-5
1-1
Legal and Safety Information > Notice
NOTE
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The z symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Waste Toner Box Replacement
Cleaning
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
1-3
Legal and Safety Information > Notice
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for
equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 05R00 National AN for D
• AN 01R00 AN for P • DE 08R00 National AN for D
• AN 02R01 AN for CH and N • DE 09R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D
• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D
• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E
• AN 09R00 AN for D • GR 01R00 National AN for GR
1-4
Legal and Safety Information > Notice
• AN 10R00 AN for D • GR 03R00 National AN for GR
• AN 11R00 AN for P • GR 04R00 National AN for GR
• AN 12R00 AN for E • NO 01R00 National AN for N
• AN 16R00 General Advisory Note • NO 02R00 National AN for N
• DE 03R00 National AN for D • P 03R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
Trademark Information
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-5
2 Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Panel ....................................................................................................................................... 2-4
Operation Method .................................................................................................................................... 2-5
Setting Date and Time ....................................................................................................................................... 2-6
Local FAX Information Entry .............................................................................................................................. 2-7
TTI (Transmit Terminal Identification) ...................................................................................................... 2-7
Local FAX Name ...................................................................................................................................... 2-7
Local FAX Number ................................................................................................................................... 2-8
Local FAX ID ............................................................................................................................................ 2-8
FAX Dialing Mode .................................................................................................................................... 2-9
ECM TX ................................................................................................................................................... 2-9
TX Start Speed ......................................................................................................................................... 2-9
PBX Setting (Europe only) ............................................................................................................................... 2-10
Registering Destinations in the Address Book .................................................................................................. 2-11
Adding a Destination (Address Book) ..................................................................................................... 2-11
Adding a Destination on One Touch Key ............................................................................................... 2-17
2-1
Before Using the Fax Machine > Part Names and Functions
IMPORTANT
1
2
3
4
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the following:
Machine’s Operation Guide
1 Operation panel Perform the fax operation with this panel.
2 Power switch Set this switch to the ON side when performing the fax or copier operation. The message
display lights to enable operation.
3 LINE connector Connect the modular cord for the telephone line to this connector.
4 TEL connector When using a commercially available telephone set, connect the modular cord to this
You cannot automatically receive a fax when the power switch is turned off.
connector.
2-2
Before Using the Fax Machine > Part Names and Functions
6
8
9
5
7
Document Processor
5 Top cover Open this cover when the original jammed in the Document Processor.
6 Opening handle Hold this handle when opening or closing the Document Processor.
7 Original table Stack the sheet originals on this table.
8 Original eject table Read originals are ejected onto this table.
9 Original width guides Adjust these guides according to the original width.
2-3
Before Using the Fax Machine > Part Names and Functions
Processing: Blinks while printing or sending/
receiving.
Memory: Blinks while the machine is accessing
the machine memory, fax memory or USB
memory (general purpose item).
Attention: Lights or blinks when an error occurs
and a job is stopped.
Message display:
Displays the setting menu, machine
status, and error messages.
Select Key: Selects
the menu displayed
at the bottom of the
message display.
Displays the Status/Job
Cancel screen.
Displays the Document
Box/USB screen.
Displays the System
Menu/Counter screen.
Displays the Copy screen.
Displays the screen for
sending. You can change it
to display the Address
Book screen.
Displays the FAX screen.
Numeric keys.
Enter numbers and
symbols.
Clears entered numbers
and characters.
Returns settings to their
default states.
Cancels or pauses the job
in progress.
Starts copying and
scanning operations and
processing for setting
operations.
Used to register or
recall programs.
Puts the machine into Sleep
Mode. Recovers from Sleep if
in Sleep Mode.
Authenticates user switching,
and exits the operation for the
current user (i.e. log out).
Displays the Address Book
screen.
Calls the previous
destination. Also used to
enter a pause when
entering a FAX number.
Confirms the destination or
adds a destination.
Switches between on-hook
and off-hook when
manually sending a FAX.
Recalls the destination
registered for One Touch
Key.
Selects auto color
mode.
Selects full color
mode.
Selects black and
white mode.
Displays the function menu screen.
Increments or decrements
numbers, or selects menu in
the message display. In
addition, moves the cursor
when entering the characters.
Finalizes a function or
menu, and numbers that
have been entered.
Returns to the previous
display.
Operation Panel
2-4
Before Using the Fax Machine > Part Names and Functions
Language:
English
01
Deutsch
02
Francais
03
*
Language:
English
01
Deutsch
02
Francais
03
*
Sys. Menu/Count.:
User/Job Account
Exit
04
User Property
05
Common Settings
06
Select the [System Menu/Counter] key or
[Function Menu] key to display the setting
menus.
The directions of usable arrow
keys are shown on the screen
displayed.
When the [▲] or [▼] key is
selected, the selection moves
line by line.
When the [◄] or [►] key is
selected, the selection moves in
units of one page.
When [OK] is displayed, select
the [OK] key to confirm the
selection.
Select the [OK] key to display
the selected menu.
The selected item is displayed with
[*] (asterisk) at the beginning.
Select the [OK] key to confirm
the selected setting.
When the [▲] or [▼] key is
selected, the selection moves
line by line.
Select the [Back] key to return to
the screen one level higher.
Setting menus
Normal screen
Exiting the menu operation
When [Exit] is displayed, select [Exit] to exit
the setting menu and return to the normal
screen.
Ready to copy.
A4 A4
1
Quiet
Paper
Copies:
Off
Sys. Menu/Count.:
System/Network
Exit
03
Counter
02
01
Report
Sys. Menu/Count.:
System/Network
Exit
03
Counter
02
01
Report
Common Settings:
Language
Exit
01
Default Screen
02
Sound
03
Operation Method
This section explains how to operate the setting menus on the message display.
Displaying the Menus and Configuring Settings
Select the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Select the [▲] key, [▼]
key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.
2-5
Before Using the Fax Machine > Setting Date and Time
NOTE
NOTE
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
Be sure to set the time difference before setting the date and time.
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name: 3000
Login Password: 3000
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key > [▲] [▼] key >
[Date Setting] > [OK] key
Configure the settings.
2
[▲] [▼] key > [Time Zone] > [OK] key > Select the time zone > [OK] key > [▲] [T] key >
[Date/Time] > [OK] key > Set the date/time > [OK] key > [▲] [T] key > [Date Format] >
[OK] key > Select the Date Format > [OK] key
Item Description
Time Zone Set the time difference from GMT. Choose the nearest listed location from
the list. If you select a region that utilizes summer time, configure settings
for summer time.
Date/Time Set the date and time for the location where you use the machine. If you
perform Send as E-mail, the date and time set here will be displayed on
the header.
Val ue: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),
Hour (00 to 23), Minute (00 to 59), Second (00 to 59)
Date Format Select the display format of year, month, and date. The year is displayed
in Western notation.
Val ue: Month/Day/Year, Day/Month/Year, Year/Month/Day
Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.
2-6
Before Using the Fax Machine > Local FAX Information Entry
NOTE
Local FAX Information Entry
Register the local FAX information below.
TTI (Transmit Terminal Identification)
Select whether or not to print the local fax information on the fax on the receiving system.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [TTI] > [OK] key
Set the TTI.
2
1 Select the desired location for printing the information or [Off] if you don't want to print it.
2 Select the [OK] key.
Local FAX Name
Register the local fax name printed on the fax on the receiving system.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [Local FAX Name] > [OK] key
Set the Local FAX Name
2
1 Enter the local fax name.
For details on entering characters, refer to the following:
Character Entry Method (page 10-2)
2 Select the [OK] key.
2-7
Before Using the Fax Machine > Local FAX Information Entry
NOTE
NOTE
Local FAX Number
Enter the local fax number to be printed on the fax on the receiving system.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [Local FAX Number] > [OK] key
Local FAX Number Entry
2
1 Enter the local fax number.
Up to 20 digits can be entered as the local fax number.
Use the numeric keys to enter a number.
Select the [*/.] keys on numeric keys to enter "+".
2 Select the [OK] key.
Local FAX ID
Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used
for transmission limit purposes.
Transmission Restriction (page 8-10)
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [Local FAX ID] > [OK] key
Local FAX ID Number Entry
2
1 Enter the local FAX ID number.
Up to four-digit number can be entered.
Select the [▲] or [▼] key or the numeric keys to enter a number.
2 Select the [OK] key.
2-8
Before Using the Fax Machine > Local FAX Information Entry
NOTE
NOTE
NOTE
FAX Dialing Mode
Select the dialing mode according to the line type.
This setting does not appear in some regions.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [FAX Dialing Mode] > [OK] key
Set the FAX Dialing Mode.
2
[Tone(DTMF)] or [Pulse(10pps)] > [OK] key
ECM TX
Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [ECM TX] > [OK] key
Configure the settings.
2
[On] or [Off] > [OK] key
TX Start Speed
Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case,
set a lower TX Start Speed.
Normally this should be used with the default setting.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >
[Transmission] > [OK] key > [▲] [▼] key > [TX Start Speed] > [OK] key
Configure the settings.
2
[9600bps], [14400bps] or [33600bps] > [OK] key
2-9
Before Using the Fax Machine > PBX Setting (Europe only)
NOTE
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.
Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to
request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this
machine is connected to PBX because the functions of this machine may be restricted.
Item Setting value Description
Exchange Selection PSTN Use when connecting this machine to a public switched telephone network
(default).
PBX Use when connecting this machine to PBX.
Outside call number setting 0-9
00-99
Set a number to access an outside line. For the number, contact the PBX
administrator.
2-10
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
NOTE
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The
destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.
Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Machine’s Operation Guide
Adding a Destination (Address Book)
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >
[Address Book] > [OK] key
Adds a new destination.
2
[Menu] > [▲] [▼] key > [Add Address] > [OK] key
Select the registration method.
3
[▲] [▼] key > [Contact] > [OK] key
Enter the contact name.
4
1 [Contact Name] > [Edit]
2 Enter the destination name.
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Select the [OK] key.
2-11
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
NOTE
Enter the fax number.
5
1 [FAX Num ber] > [Edit]
2 Enter the fax number.
Up to 32 characters can be entered.
Use the numeric keys to enter a number.
Selecting the [
during dialing. For example, when dialing the receiving system on an external line, you can
use this method to insert a pause before resuming dialing after you dial a specific number.
Select transmission settings.
6
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
1 Select [Detail].
2 Select the item to change the settings for and then select [Edit] or [Change].
Item Description
Sub Address Set this to transmit using a Sub Address.
Encrypted TX This is set when using encrypted transmission to send the data.
TX Start Speed This is set to change the transmission start speed. Select the speed from 33,600
Address Recall/Pause
Sub Address Transmission (page 5-14)
Using the Encrypted Transmission (page 5-23)
bps, 14,400 bps, and 9,600 bps.
] key adds about three seconds of waiting time
ECM ECM is a communication mode specified by the ITU-T (International
3 [OK] key > [OK] key
Enter the address number.
7
1 [Address Number] > [Edit]
2 Enter the address number.
You can set any value between 1 and 250.
Select the [▲] or [▼] key or the numeric keys to enter a number.
Address Number is an ID for a destination. You can select any available number for groups.
If you specify an address number that is already in use, an error message appears when
you select the [OK] key and the number cannot be registered.
3 Select the [OK] key.
Normally the default setting should be used.
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other conditions.
2-12
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
NOTE
Register the destination.
8
Select the [OK] key.
[Completed.] is displayed and the destination is registered.
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >
[Address Book] > [OK] key
Adds a new destination.
2
[Menu] > [▲] [▼] key > [Add Address] > [OK] key
Select the registration method.
3
[▲] [▼] key > [Group] > [OK] key
Enter the group name.
4
1 [Group Name] > [Edit]
2 Enter the group name.
Up to 32 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 10-2)
3 Select the [OK] key.
Select the members (destinations).
5
1 [Group Member] > [Edit] > [Menu] > [▲] [▼] key > [Add Member] > [OK] key.
2 Select the member you want to add > [OK] key
The fax number and address of the member selected are displayed.
When checking information of the destination, select [Menu] > [Details] > [OK] key.
3 Select the [OK] key.
The selected member is added to Group Member.
Members can be added by repeating steps 5-1 to 5-3.
2-13
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
Delete the members.
6
1 Select the member you want to delete.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
The selected member is deleted from Group Member.
Confirm the registered member.
7
Select the [Back] key when all members are registered.
Enter the address number.
8
1 [Address Number] > [Edit]
2 Enter the address number.
You can set any value between 1 and 250.
Select the [▲] or [▼] key or the numeric keys to enter a number.
Address Number is an ID for a destination. You can select any available number for
groups.
If you specify an address number that is already in use, an error message appears when
you select the [OK] key and the number cannot be registered.
Register the group.
9
Select the [OK] key.
[Completed.] is displayed and the group is registered.
2-14
Before Using the Fax Machine > Registering Destinations in the Address Book
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
Display the screen.
1
1 [System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key >
[▲] [▼] key > [Address Book] > [OK] key
Edit or delete the destination.
2
To edit the destination
1 Select the destination (contacts) or group to edit, select the [OK] key.
2 Select the item to change.
3 Select [Edit].
Adding a contact (page 2-11)
Adding a Group (page 2-13)
To delete a destination (contacts) or group
1 Select the destination (contacts) or group to delete.
2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]
2-15
Before Using the Fax Machine > Registering Destinations in the Address Book
FAX Address List (Index)
FAX Address List (No.)
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
Display the screen.
1
[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >
[Print List] > [OK] key
Print
2
[FAX List (Index)] or [FAX List (No.) ] > [OK] key > [Yes]
The list is printed.
2-16
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a new destination (contact or group). A maximum of 22 destinations can be registered. Register fax destinations in
the Fax screen.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.
Numbers 1 to 11 are the One Touch Key numbers while the [Shift Lock] indicator is switched off. Numbers 12 to 22
are the One Touch Key numbers while the [Shift Lock] indicator is switched on by selecting the [Shift Lock] key.
Select the One Touch Key to be registered.
1
1 Press the One Touch Key that you want to register and hold it (2 seconds or more).
2 Select a key number, select the [OK] key.
When a unregistered One Touch Key number is selected, the Address Book appears. Go
to the next step.
When the registered One Touch Key number is selected, the Key Edit screen appears.
Select another key number or edit or delete the One Touch Key.
For edition and deletion of the One Touch Key, refer to the following:
Editing and Deleting One Touch Key (page 2-18)
Select the destinations.
2
1 Select the destination (contact or group) you want to register to the One Touch Key from
the Address Book, select the [OK] key.
The fax number and address of the destination selected are displayed.
Select [Menu] and select [Search(Name)] to search using a name.
2 Select the [OK] key.
[Registered.] is displayed and One Touch Key is registered.
2-17
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