TA Triumph-Adler P-C3060 MFP User Manual

Operation Guide

P-C3060 MFP
P-C3065 MFP

> Preface

Preface

Thank you for purchasing the P-C3060 MFP/P-C3065 MFP.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

i

Contents

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview .............................................................................................................................. viii

Machine Features .................................................................................................................. ix

Color and Image Quality Functions ................................................................................... xiii

Basic Color Modes ...................................................................................................... xiii

Adjusting Image Quality and Color.............................................................................. xiv

Guides Provided with the Machine..................................................................................... xv

About the Operation Guide (this Guide) .......................................................................... xvii

Structure of the guide................................................................................................. xvii

Conventions Used in This Guide................................................................................ xviii

Menu Map.............................................................................................................................. xx

1 Legal and Safety Information ................................................................ 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

Legal Restriction on Copying/Scanning .................................................................... 1-6

EN ISO 7779 ............................................................................................................. 1-6

EK1-ITB 2000 ............................................................................................................ 1-6

Legal Information ...................................................................................................... 1-7

Energy Saving Control Function ............................................................................. 1-13

Automatic 2-Sided Print Function ............................................................................ 1-13

Resource Saving - Paper ........................................................................................ 1-13

Environmental benefits of "Power Management" .................................................... 1-13

Energy Star (ENERGY STAR®) Program ............................................................... 1-14

2 Installing and Setting up the Machine .................................................. 2-1

Part Names ......................................................................................................................... 2-2

Machine Exterior ....................................................................................................... 2-2

Connectors/Interior .................................................................................................... 2-4

With Optional Equipments Attached ......................................................................... 2-6

Connecting the Machine and Other Devices .................................................................. 2-7

Connecting Cables ............................................................................................................ 2-8

Connecting LAN Cable .............................................................................................. 2-8

Connecting USB Cable ............................................................................................. 2-9

Connecting the Power Cable .................................................................................... 2-9

Power On/Off ................................................................................................................... 2-10

Power On ................................................................................................................ 2-10

Power Off ................................................................................................................ 2-10

Using the Operation Panel ............................................................................................. 2-11

Operation Panel Keys ............................................................................................. 2-11

Operation Method ................................................................................................... 2-12

Display for Originals and Paper .............................................................................. 2-13

Help Screen ............................................................................................................ 2-13

Login/Logout ................................................................................................................... 2-14

Login ....................................................................................................................... 2-14

Logout ..................................................................................................................... 2-15

Default Settings of the Machine ..................................................................................... 2-16

Setting Date and Time ............................................................................................ 2-16

Network Setup (LAN Cable Connection) ................................................................. 2-17

Energy Saver function .................................................................................................... 2-20

Sleep and Auto Sleep ............................................................................................. 2-20

ii

Installing Software .......................................................................................................... 2-22

Software on DVD (Windows) .................................................................................. 2-22

Installing Software in Windows ............................................................................... 2-23

Uninstalling the Software ........................................................................................ 2-29

Installing Software in Mac Computer ...................................................................... 2-30

Setting TWAIN Driver .............................................................................................. 2-32

Setting WIA Driver ................................................................................................... 2-34

Checking the Counter ..................................................................................................... 2-35

Additional Preparations for the Administrator ............................................................. 2-36

Sending Documents to a PC ................................................................................... 2-36

Strengthening the Security ...................................................................................... 2-36

Embedded Web Server RX ............................................................................................. 2-38

Accessing Embedded Web Server RX ................................................................... 2-39

Changing Security Settings ..................................................................................... 2-40

Changing Device Information .................................................................................. 2-42

E-mail Settings ........................................................................................................ 2-44

Registering Destinations ......................................................................................... 2-48

Creating a New Custom Box ................................................................................... 2-49

Printing a document stored in a Custom Box .......................................................... 2-50

Transferring Data from Our Other Products ................................................................. 2-52

Migrating the Address Book .................................................................................... 2-52

3 Preparation before Use .......................................................................... 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-3

Loading in the Cassettes ........................................................................................... 3-4

Loading Paper in the Multi Purpose Tray .................................................................. 3-7

Specifying Paper Size and Media Type .................................................................. 3-10

Paper Stopper .................................................................................................................. 3-12

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-13

Making a note of the computer name and full computer name ............................... 3-13

Making a note of the user name and domain name ................................................ 3-14

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-15

Configuring Windows Firewall ................................................................................. 3-19

Registering Destinations in the Address Book ............................................................ 3-23

Adding a Destination (Address Book) ..................................................................... 3-23

Adding a Destination on One Touch Key (One Touch Key) .................................... 3-29

4 Printing from PC ..................................................................................... 4-1

Printing from PC ................................................................................................................ 4-2

Printing on Non-standard Sized Paper ...................................................................... 4-4

Printer Driver Print Settings Screen .......................................................................... 4-5

Printer Driver Help ..................................................................................................... 4-6

Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6

Canceling Printing from a Computer ......................................................................... 4-6

Printing by AirPrint ........................................................................................................... 4-7

Printing by Google Cloud Print ........................................................................................ 4-8

Printing Data Saved on the Printer .................................................................................. 4-9

Specifying the Job Box from a Computer and Storing the Job ................................. 4-9

Printing Documents from Private Print Box ............................................................. 4-10

Printing Document from Stored Job Box ................................................................. 4-12

Printing Document from Quick Copy Box ................................................................ 4-14

Printing Document from Proof and Hold Box .......................................................... 4-16

Status Monitor ................................................................................................................. 4-18

Accessing the Status Monitor .................................................................................. 4-18

Exiting the Status Monitor ....................................................................................... 4-18

Status Monitor Display ............................................................................................ 4-18

iii

5 Operation on the Machine ..................................................................... 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Checking the Equipment's Serial Number ...................................................................... 5-5

Program .............................................................................................................................. 5-6

Registering Programs ............................................................................................... 5-6

Confirming the Registered Program .......................................................................... 5-7

Recalling Program ..................................................................................................... 5-7

Overwriting Program ................................................................................................. 5-8

Deleting Program ...................................................................................................... 5-8

Select Key Settings ........................................................................................................... 5-9

Copying ............................................................................................................................ 5-10

Basic Operation ....................................................................................................... 5-10

Canceling Jobs ........................................................................................................ 5-12

Sending ............................................................................................................................ 5-13

Basic Operation ....................................................................................................... 5-14

Specifying Destination ............................................................................................. 5-15

Checking and Editing Destinations ......................................................................... 5-21

Confirmation Screen of Destinations ....................................................................... 5-22

Recall ...................................................................................................................... 5-23

Send to Me (E-mail) ................................................................................................ 5-23

Sending to Different Types of Destinations (Multi Sending) .................................... 5-24

Canceling Sending Jobs ......................................................................................... 5-25

WSD Scan ............................................................................................................... 5-26

Scanning using TWAIN or WIA ............................................................................... 5-28

How to use the FAX Function ........................................................................................ 5-29

What is Document Box? ................................................................................................. 5-30

Using a Custom Box ....................................................................................................... 5-32

Creating a New Custom Box ................................................................................... 5-32

Editing and Deleting Custom Box ........................................................................... 5-34

Storing Documents .................................................................................................. 5-34

Printing Documents ................................................................................................. 5-35

Editing Documents .................................................................................................. 5-36

Deleting Documents ................................................................................................ 5-37

Printing Documents Stored in Removable USB Memory ............................................ 5-38

Saving Documents to USB Memory (Scan to USB) ..................................................... 5-40

Check the USB Memory Information ............................................................................. 5-41

Removing USB Memory .................................................................................................. 5-42

Using the Manual Stapler ............................................................................................... 5-43

6 Using Various Functions ....................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

Copy .......................................................................................................................... 6-3

Send .......................................................................................................................... 6-4

Custom Box (Printing) ............................................................................................... 6-6

Removable Memory (Store File, Printing Documents) .............................................. 6-7

Functions ........................................................................................................................... 6-9

Original Size .............................................................................................................. 6-9

Paper Selection ....................................................................................................... 6-10

Orig. Orientation (Original Orientation) ................................................................... 6-11

Mixed Size Originals ............................................................................................... 6-12

Collate ..................................................................................................................... 6-12

Density .................................................................................................................... 6-12

Original Image ......................................................................................................... 6-13

EcoPrint ................................................................................................................... 6-13

Color Selection ........................................................................................................ 6-14

Color Balance .......................................................................................................... 6-15

Sharpness ............................................................................................................... 6-16

iv

Contrast ................................................................................................................... 6-16

Background Density Adj. (Background Density Adjustment) .................................. 6-17

Saturation ................................................................................................................ 6-17

Prevent Bleed-t (Prevent Bleed-thru) ...................................................................... 6-18

Zoom ....................................................................................................................... 6-18

Combine .................................................................................................................. 6-20

Duplex ..................................................................................................................... 6-22

Continuous Scan ..................................................................................................... 6-24

Job Finish Notice ..................................................................................................... 6-24

File Name Entry ...................................................................................................... 6-24

Print Override .......................................................................................................... 6-25

Quiet Mode .............................................................................................................. 6-25

Skip Blank Page ...................................................................................................... 6-25

Duplex (2-sided Original) ........................................................................................ 6-26

Sending Size ........................................................................................................... 6-27

File Format .............................................................................................................. 6-28

File Separation ........................................................................................................ 6-32

Scan Resolution ...................................................................................................... 6-32

Subject/Body ........................................................................................................... 6-32

FTP Encrypted TX ................................................................................................... 6-33

Del. after Print (Delete after Printed) ....................................................................... 6-33

Storing Size ............................................................................................................. 6-34

Encrypted PDF ........................................................................................................ 6-34

JPEG/TIFF Print ...................................................................................................... 6-35

XPS FitTo Page ...................................................................................................... 6-35

7 Status/Job Cancel .................................................................................. 7-1

Checking Job Status ......................................................................................................... 7-2

Checking Job History ....................................................................................................... 7-8

Sending the Log History .......................................................................................... 7-12

Job Operation .................................................................................................................. 7-13

Pause and Resumption of Jobs .............................................................................. 7-13

Canceling of Jobs .................................................................................................... 7-13

Device/Communication ................................................................................................... 7-14

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-15

8 Setup and Registration (System Menu) ............................................... 8-1

System Menu ..................................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-3

Report ....................................................................................................................... 8-5

User Property ............................................................................................................ 8-6

Common Settings ...................................................................................................... 8-7

Copy ........................................................................................................................ 8-20

Send ........................................................................................................................ 8-21

Document Box ......................................................................................................... 8-22

FAX ......................................................................................................................... 8-23

Edit Destination ....................................................................................................... 8-23

User/Job Account .................................................................................................... 8-23

Printer ...................................................................................................................... 8-24

System/Network ...................................................................................................... 8-26

Adjust/Maint. ........................................................................................................... 8-34

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration .......................................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-5

Authentication Security ............................................................................................. 9-5

v

Adding a User (Local User List) ................................................................................ 9-6

Changing User Properties ......................................................................................... 9-9

User Login Administration for Printing ..................................................................... 9-11

To Manage the Users to Scan Using TWAIN .......................................................... 9-13

To Manage the Users to Scan Using WIA .............................................................. 9-14

To Manage the Users that Send Faxes from a PC ................................................. 9-15

Local Authoriz. (Local Authorization) ...................................................................... 9-16

Group Auth. (Group Authorization Settings) ........................................................... 9-17

Guest Authorization Set. ......................................................................................... 9-18

NW User Property (Obtain Network User Property) ................................................ 9-21

ID Card Settings ...................................................................................................... 9-22

Using User Login Administration .................................................................................. 9-23

Login/Logout ........................................................................................................... 9-23

Overview of Job Accounting .......................................................................................... 9-24

Enabling Job Accounting ............................................................................................... 9-25

Job Accounting Access ........................................................................................... 9-26

Setting an Account .......................................................................................................... 9-27

Adding an Account .................................................................................................. 9-27

Restricting the Use of the Machine ......................................................................... 9-29

Editing an Account .................................................................................................. 9-30

Deleting an Account ................................................................................................ 9-31

Job Accounting for Printing ..................................................................................... 9-32

Job Accounting for Scan Using TWAIN .................................................................. 9-33

Job Accounting for Scan Using WIA ....................................................................... 9-34

Job Accounting for the FAX Transmitted from a Computer .................................... 9-35

Configuring Job Accounting .......................................................................................... 9-36

Default Setting ......................................................................................................... 9-36

Counting the Number of Pages Printed .................................................................. 9-37

Print Accounting Report .......................................................................................... 9-38

Using Job Accounting .................................................................................................... 9-39

Login/Logout ........................................................................................................... 9-39

Unknown ID Job .............................................................................................................. 9-40

10 Troubleshooting ................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Toner Container Replacement ................................................................................ 10-4

Waste Toner Box Replacement .............................................................................. 10-8

Replacing Staples ................................................................................................. 10-10

Troubleshooting ............................................................................................................ 10-11

Solving Malfunctions ............................................................................................. 10-11

Responding to Messages ...................................................................................... 10-17

Adjustment/Maintenance ....................................................................................... 10-29

Clearing Paper Jams ............................................................................................. 10-34

Clearing a Staple Jam ........................................................................................... 10-49

11 Appendix ............................................................................................... 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Optional Applications .............................................................................................. 11-9

Character Entry Method ................................................................................................ 11-11

Using the Keys ...................................................................................................... 11-11

Selecting Type of Characters ................................................................................ 11-12

Characters That Can be Entered Using the Numeric Keys ................................... 11-12

Entering Symbols .................................................................................................. 11-13

Entering Characters .............................................................................................. 11-13

Entering Using the Character Selection Screen .................................................... 11-15

vi

Paper .............................................................................................................................. 11-16

Basic Paper Specifications .................................................................................... 11-16

Choosing the Appropriate Paper ........................................................................... 11-17

Special Paper ........................................................................................................ 11-20

Specifications ................................................................................................................ 11-24

Machine ................................................................................................................. 11-24

Copy Functions ..................................................................................................... 11-26

Printer Functions ................................................................................................... 11-26

Scanner Functions ................................................................................................ 11-27

Document Processor ............................................................................................. 11-27

Paper Feeder (500-sheet) (Option) ....................................................................... 11-28

Manual Stapler ...................................................................................................... 11-28

Glossary ......................................................................................................................... 11-29

Index ............................................................................................................................ Index-1

vii

> Overview

NOTE

Original Electronic data Fax dataUSB memory

Input Data

Operations from your PC

Document

Box functions

Security

Output Data

Copy functions Printer functions USB memory

Send functions

Fax functions

FAX Operation
Guide

This function is useful for a variety of purposes,
including saving data in the machine and in a
USB memory stick.

Printing Data Saved on the Printer (page 4-

9)
Using a Custom Box (page 5-32)

You can use the machine security
levels according to your needs.

Sending (page 5-13)

Embedded Web Server RX

You can check the status and change the
settings of the machine from a Web browser
on your computer.

Embedded Web Server RX (page 2-38)

Embedded Web Server RX User
Guide

Strengthening the
Security (page 2-36)

Copying (page 5-10)
Printing from PC (page 4-1)

Saving Documents to
USB Memory (Scan to
USB) (page 5-40)

Overview

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail
recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to
use the fax function.

• Before using the machine, be sure to read the following:

Legal and Safety Information (page 1-1)

• For preparations for use of the machine such as cable connections and software installation, refer to the following:

Installing and Setting up the Machine (page 2-1)

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use (page 3-1)

viii

> Machine Features

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions
with just one touch (Program)

You can preset frequently used functions.
Once you register frequently used

settings as favorite, you can call up the
settings easily. Using this favorite brings
the same results even if operated by
another person.

Program (page 5-6)

Optimize your office workflow

Send one time with multiple sending
options (Multi Sending)

Scan originals of different sizes at a
time (Mixed Size Originals)

It is useful when preparing conference
materials.

You can set the different sized originals at
one time so you don't need to reset the
originals regardless of size.

Mixed Size Originals (page 6-12)

Save frequently used documents in
the machine (Custom Box)

Scan a large number of originals in
separate batches and produce as one
job (Continuous Scan)

1

1~10

11~201121~30

It is useful when preparing many-page
handouts.

When a large number of originals cannot
be placed in the document processor at
one time, the originals can be scanned in
separate batches and then copied or sent
as one job.

Continuous Scan (page 6-24)

Send a FAX from a PC
(Sending FAX from PC)

21

1

1~30

You can send a same document to the
multiple destinations using a different
method.

You can specify multiple destinations of
different send methods such as E-mail,
SMB, and Fax.

You can reduce your workflow by sending
a job at once.

Sending to Different Types of
Destinations (Multi Sending) (page
5-24)

You can save the frequently used
document in the machine and print it
when needed.

Using a Custom Box (page 5-32)

ix

You can save the paper used for sending
a FAX with this function.

You can send a file to be faxed from the
PC without printing the file, so that you
can reduce the number of pieces of paper
and perform sending jobs efficiently.

FAX Operation Guide

> Machine Features

Off

Save energy and cost

Save energy as needed
(Energy Saver function)

The machine is equipped with Energy
Saver function that automatically
switched into Sleep Mode.

Energy Saver function (page 2-20)

Use less toner for printing
(EcoPrint)

You can save toner consumption with this
function.

When you only need to check the printed
content, such as a trial print run or
documents for internal confirmation, use
this function to save toner.

Use this function when a high-quality print
is not required.

EcoPrint (page 6-13)

Reduce paper use
(Paper Saving Printing)

You can print originals on both sides of
the paper. You can also print multiple
originals onto one sheet.

Combine (page 6-20)
Duplex (page 6-22)

Save energy and cost Create attractive documents

Skip blank pages when printing
(Skip Blank Page)

When there are blank pages in a scanned
document, this function skips the blank
pages and prints only pages that are not
blank.

Skip Blank Page (page 6-25)

Send a FAX to reduce the
communication cost
(FAX Delayed Transmission)

You can reduce the communication cost
with this function.

The communication cost can be reduced
by setting the timer to the time period
during which the communication cost is
low.

FAX Operation Guide

Prevent image bleed-through
(Prevent Bleed-through)

You can prevent image bleed-through
from the reverse side when scanning thin
originals.

Prevent Bleed-t (Prevent Bleed-thru)
(page 6-18)

x

> Machine Features

OK !

Strengthen security

Password-protect a PDF file
(PDF Encryption Functions)

Use the PDF format's password security
options to restrict document viewing,
printing and editing.

Encrypted PDF (page 6-34)

Protect data on the SSD
(Encryption / Overwrite)

You can overwrite the unnecessary data
that remains on the SSD automatically.

To prevent an external leakage, the
machine is able to encrypt data before
writing it to the SSD.

Data Security (page 8-33)

Prevent loss of finished documents
(Private Print)

You can temporarily save a printer
document in the machine. By printing the
document from the machine prevents
someone takes your document.

Printing Data Saved on the Printer
(page 4-9)

Strengthen security Use functions more efficiently

Log in by ID card
(Card Authentication)

Strengthen security
(Settings for Administrator)

Make the machine quiet
(Quiet Mode)

You can log in simply by touching an ID
card. You don't need to enter your user
name and password.

Card Authentication Kit(B) "Card
Authentication Kit" (page 11-3)

Various functions are available for
administrators to strengthen security.

Strengthening the Security (page 2-

36)

You can make the machine quiet by
reducing its running noise. You can
configure this mode by job.

Quiet Mode (page 6-25)

xi

> Machine Features

Use functions more efficiently

Install the machine without concerning
the network cables (Wireless Network)

In an environment where the wireless
LAN is used, you can install the machine
without concerning the network cables.

Setup (page 8-30)

Use USB memory
(USB Memory)

It is useful when you need to print
document outside your office or you
cannot print document from your PC.

You can print the document from the USB
memory by plugging it directly into the
machine.

Original scanned at the machine can be
saved in the USB memory also.

Printing Documents Stored in
Removable USB Memory (page 5-

38)
Saving Documents to USB Memory
(Scan to USB) (page 5-40)

Specify image file format
(File Format)

You can select the various file formats
when sending/storing images.

File Format (page 6-28)

Use functions more efficiently

Perform remote operation
(Embedded Web Server RX)

You can access to the machine remotely
to print, send or download data.

Administrators can configure the machine
behavior or management settings.

Embedded Web Server RX (page 2-

38)

xii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

Color mode Description

Reference image

Before After

Auto Color Automatically recognizes whether a

document being scanned is color or black
& white.

Full Color Scans a document in full color. page 6-14

Grayscale Scans a document in grayscale. page 6-14

Black & White Scans a document in black & white. page 6-14

For details, refer to the following:

Color Selection (page 6-14)

Reference

page

page 6-14

xiii

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

Sample image

I want to...

Before After

Adjust the color precisely.

Adjust the density. Density page 6-12

Function Page

Adjust the color by strengthening
blue or red tones.

Example: Strengthening red

Adjust the saturation. Saturation page 6-17

Adjust the image quality precisely

Emphasize or blur the image
outline.

Example: Emphasize the image
outlines

Adjust the difference between
dark and light parts of the image.

Darken or lighten the background
(the area with no texts or images)
of a document.

Example: Lightening the
background

Color Balance page 6-15

Sharpness page 6-16

Contrast page 6-16

Background Density page 6-17

Prevent bleed-through in 2-sided
originals.

Adjust the scanned image

Decrease the file size and
produce the characters clearly.

xiv

Prevent Bleed­through

File format
[High Comp. PDF]

page 6-18

page 6-28

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.

Printed guides

Start using the
machine quickly

For safe use of the
machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how
to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the
machine. Be sure to read this guide before using the machine.

Safety Guide (P-C3060 MFP/P-C3065 MFP)

Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.

xv

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine
thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Easily register
machine information
and configure settings

Print data from a
computer

Directly print a PDF file

Monitor the machine
and printers on the
network

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates
default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt
data.

Embedded Web Server RX User Guide

Explains how to access the machine from a Web browser on your computer to check and
change settings.

Printing System Driver User Guide

Explains how to install the printer driver and use the printer function.

Network Tool for Direct Printing Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

NETWORK PRINT MONITOR User Guide

Explains how to monitor your network printing system (the machine) with NETWORK
PRINT MONITOR.

Adjust the print or
scan position

Install the following versions of Adobe Reader to view the manuals on the DVD.
Version 8.0 or later

Maintenance Menu User Guide

Maintenance Menu provides the explanation on how to configure the print, scan, and other
settings.

xvi

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Using Various Functions Explains convenient functions that are available on the machine.

7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs

8 Setup and Registration (System

Menu)

9 User Authentication and

Accounting (User Login, Job
Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

11 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, login, logout, and
other matters related to administration of the machine.

as how to use the operation panel, load paper, and create an address book.

copies, sending documents, and using document boxes.

being printed or waiting to print. Also explains how to check paper and toner levels, how
to check the device status, and how to cancel fax transmission.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter
characters, and lists the specifications of the machine.

xvii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.

Click an item in the Table of
Contents to jump to the
corresponding page.

CAUTION

Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.

NOTE

Indicates supplemental
explanations and reference
information for operations.

IMPORTANT

Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.

Refer to

Click the underlined text to jump to
the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xviii

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select the [▲] or [] key to select [Common settings].



Select the [OK] key.

[System Menu/Counter] key > [▲] [] key >
[Common Settings] > [OK] key

xix

> Menu Map

Menu Map

This is a list of menus displayed on the message display. Depending on the settings, some menus may not be displayed.
Some menu names may differ from their reference titles.

Quiet Mode (page 6-25)

Paper Selection (page 6-10

Collate (page 6-12

Duplex (page 6-22

Zoom (page 6-18

Combine (page 6-20

Original Size (page 6-9

Orig.Orientation (page 6-11

Mixed Size Orig. (page 6-12

Original Image (page 6-13

Density (page 6-12

EcoPrint (page 6-13

Continuous Scan (page 6-24

File Name Entry (page 6-24

JobFinish Notice (page 6-24

Print Override (page 6-25

Color Selection (page 6-14

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Color Balance (page 6-15

Sharpness (page 6-16

Contrast (page 6-16

Backgrnd Density (page 6-17

Saturation (page 6-17

Prevent Bleed-t (page 6-18

Skip Blank Page (page 6-25)

)

)

)

)

)

)

xx

> Menu Map

Me(E-mail) (page 5-23)

E-mail (page 5-17

Folder(SMB) (page 5-18

Folder(FTP) (page 5-18

WSD Scan (page 5-27

FAX (Refer to FAX Operation Guide.)

Quiet Mode (page 6-25)

Color Selection (page 6-14

Original Size (page 6-9

Original Image (page 6-13

Scan Resolution (page 6-32

Sending Size (page 6-27

Zoom (page 6-18

Orig.Orientation (page 6-11

Mixed Size Orig. (page 6-12

Continuous Scan (page 6-24

)

)

)

)

)

)

)

)

)

)

)

)

)

File Format (page 6-28

File Name Entry (page 6-24

Subject/Body (page 6-32

JobFinish Notice (page 6-24

FAX Resolution (Refer to FAX Operation Guide.)

FAX Delayed TX (Refer to FAX Operation Guide.)

FAX Direct TX (Refer to FAX Operation Guide.)

FAX RX Polling (Refer to FAX Operation Guide.)

FAX TX Report (Refer to FAX Operation Guide.)

Density (page 6-12

Duplex (page 6-22

FTP Encrypted TX (page 6-33

File Separation (page 6-32

Sharpness (page 6-16

Contrast (page 6-16

Backgrnd Density (page 6-17

)

)

)

)

)

)

)

)

)

)

)

Prevent Bleed-t (page 6-18

Skip Blank Page (page 6-25)

xxi

)

> Menu Map

Custom
Box

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box (Refer to FAX Operation Guide.)

Job Box Private (page 4-10)

USB
Memory

(File
Selection)

Quick Copy (page 4-14

Store File Quiet Mode (page 6-25)

Print (ChangeSet) Quiet Mode (page 6-25)

)

Color Selection (page 6-14

Original Size (page 6-9

)

Collate (page 6-12

Paper Selection (page 6-10

Duplex (page 6-22

EcoPrint (page 6-13

File Name Entry (page 6-24

JobFinish Notice (page 6-24

Print Override (page 6-25

Del. After Print (page 6-33

)

)

)

)

)

)

)

)

)

Original Image (page 6-13

Scan Resolution (page 6-32

Storing Size (page 6-34

Zoom (page 6-18

Orig.Orientation (page 6-11

Mixed Size Orig. (page 6-12

Continuous Scan (page 6-24

File Format (page 6-28

File Separation (page 6-32

File Name Entry (page 6-24

JobFinish Notice (page 6-24

Density (page 6-12

Duplex (page 6-22

Sharpness (page 6-16

Contrast (page 6-16

Backgrnd Density (page 6-17

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

xxii

Prevent Bleed-t (page 6-18

Skip Blank Page (page 6-25

)

)

> Menu Map

USB
Memory

(File
Selection)

Recall program. (page 5-6)

Print Quiet Mode (page 6-25)

Collate (page 6-12)

Paper Selection (page 6-10)

Duplex (page 6-22)

EcoPrint (page 6-13)

File Name Entry (page 6-24)

JobFinish Notice (page 6-24)

Print Override (page 6-25)

Color Selection (page 6-14)

Encrypted PDF (page 6-34)

JPEG/TIFF Print (page 6-35)

XPS FitTo Page (page 6-35)

Print Job Status (page 7-4)

Send Job Status (page 7-5

Store Job Status (page 7-6

Scheduled Job (page 7-7

Print Job Log (page 7-10

Send Job Log (page 7-11

Store Job Log (page 7-12

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-14

Printer (page 7-14

FAX (Refer to FAX Operation Guide.)

Toner Status (page 7-15

Paper Status (page 7-15

USB Memory (page 7-14

SSD (page 7-14

USB Keyboard (page 7-14

)

)

)

)

)

)

)

)

)

)

)

)

)

Network (page 7-14

Option Network (page 7-14

Wireless Network (page 7-14

)

xxiii

)

)

> Menu Map

Report Report Print Menu Map (page 8-5)

Counter (page 2-35)

Status Page (page 8-5

Font List (page 8-5

Opt NW Status (page 8-5

Admin Rpt Set. (Refer to FAX Operation Guide.)

Result Rpt Set. (page 8-6)

Job Log History Auto Sending (page 8-6)

Send History (page 8-6

Destination (page 8-6

Subject (page 8-6

Personal Info. (page 8-6

)

)

)

)

)

)

)

xxiv

> Menu Map

System/Network Network Setting TCP/IP Settings TCP/IP (page 8-26)

WSD-SCAN (page 8-28

WSD-PRINT (page 8-28

IPSec (page 8-28

Secure Protocol (page 8-29

Host Name (page 8-26

LAN Interface (page 8-29

Ping (page 8-29

Restart Network (page 8-29

Optional Network Basic (page 8-30)

Wireless Network Setup (page 8-30)

Basic (page 8-30

NW InterfaceSend (page 8-32

)

)

IPv4 Setting (page 8-26

IPv6 Setting (page 8-26

Bonjour (page 8-26

Protocol Detail (page 8-27

)

)

)

)

)

)

)

)

)

)

)

)

I/F Block Set. USB Host (page 8-32)

USB Device (page 8-32

USB Storage (page 8-32

Option I/F 1 (page 8-32

Option I/F 2 (page 8-32

Security Level (page 8-33

Data Security (page 8-33

Restart (page 8-33

Op Functions (page 8-34

)

)

)

)

)

)

)

)

xxv

> Menu Map

User/Job Account User Login Set. User Login (page 9-3)

Local User List (page 9-6

Local Authoriz. (page 9-16

Account Lockout (page 9-5

ID Card Setting Key Login (page 9-22)

Group Auth. (page 9-17

Guest Auth. Set. (page 9-18

NW User Property (page 9-21

Job Account.Set. Job Accounting (page 9-25)

AccountingAccess (page 9-26

Account. Report (page 9-38

Total Accounting (page 9-37

Each Job Account (page 9-37

Account. List (page 9-27

Default Setting Apply Limit (page 9-36)

)

)

)

)

)

Additional Auth. (page 9-22

)

)

)

)

)

)

Copy/Print Count (page 9-36

)

)

Unknown ID Job (page 9-40

User Property (page 9-10)

Common Settings Language (page 8-3)

Default Screen (page 8-3

Sound Buzzer (page 8-7)

Display Bright. (page 8-7

Orig./Paper Set. Custom Orig.Size (page 8-8)

Counter Limit (page 9-36

)

)

FAX Speaker (Refer to FAX Operation Guide.)

FAX Monitor (Refer to FAX Operation Guide.)

)

Def. Orig. Size (page 8-8

Custom PaperSize (page 8-9

Cassette 1 Set. Cassette 1 Size (page 8-11)

Cassette 2 Set. Cassette 2 Size (page 8-11)

)

)

Cassette 1 Type (page 8-11

Cassette 2 Type (page 8-11

)

)

)

Cassette 3 Set. Cassette 3 Size (page 8-11)

Cassette 3 Type (page 8-11

Cassette 4 Set. Cassette 4 Size (page 8-11)

Cassette 4 Type (page 8-11

xxvi

)

)

> Menu Map

Common Settings Orig./Paper Set. MP Tray Set. MP Tray Size (page 8-11)

Media Type Set. (page 8-10

Media for Auto Full Color (page 8-10)

Def. PaperSource (page 8-10

SpcialPaper Act. (page 8-10

Preset Limit (page 8-15

Measurement (page 8-15

Error Handling DuplexPaperError (page 8-15)

Date Setting Date/Time (page 8-17)

Timer Setting Auto Panel Reset (page 8-18)

)

)

PaperMismatchErr (page 8-15

Date Format (page 8-17

Time Zone (page 8-17

Summer Time (page 8-17

PanelReset Timer (page 8-18

)

)

)

)

)

MP Tray Type (page 8-11

Black & White (page 8-10

)

)

)

)

)

Sleep Level (models except for Europe) (page 8-18

Sleep Rules (models for Europe) (page 8-18

Sleep Timer (page 8-18

Auto Err. Clear (page 8-18

Err. Clear Timer (page 8-19

Unusable Time (Refer to FAX Operation Guide.)

Ping Timeout (page 8-19)

)

)

)

)

)

xxvii

> Menu Map

Common Settings Function Default Color Selection (page 8-13)

Scan Resolution (page 8-13

FAX Resolution (Refer to FAX Operation Guide.)

Orig.Image(Copy) (page 8-13

Orig.Image(Send) (page 8-13

Zoom (page 8-13

Collate (page 8-13

Orig.Orientation (page 8-13

Backgrnd(Copy) (page 8-13

Backgrnd(Send) (page 8-13

EcoPrint (page 8-13

Prevent B-t Copy (page 8-13

Prevent B-t Send (page 8-13

Skip Blank(Copy) (page 8-13

Skip Blank(Send) (page 8-13

File Name Entry (page 8-14

Subject/Body (page 8-14

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Con.scan-ExptFAX (page 8-14

Con.scan-FAX (page 8-14

File Format (page 8-13

File Separation (page 8-13

JPEG/TIFF Print (page 8-14

XPS FitTo Page (page 8-14

Detail Setting 2 in 1 Layout (page 8-14)

)

)

)

)

)

)

4 in 1 Layout (page 8-14

Border Line (page 8-14

Orig. Binding (page 8-14

Finish. Binding (page 8-14

Image Quality (page 8-14

Color TIFF Comp. (page 8-14

PDF/A (page 8-14

High Comp.PDF (page 8-14

Black Lvl(Copy) (page 8-14

)

)

)

)

)

)

)

)

)

Login Operation (page 8-20

RAM Disk Mode (page 8-19

Format SSD (page 8-16

Format SD Card (page 8-16

)

)

)

)

xxviii

Black Lvl(Send) (page 8-14

)

> Menu Map

Common Settings Optional Memory (page 8-19)

Disp. Status/Log (page 8-17

USB KeyboardType (page 8-16

TonerAlert Level (page 8-16

Color Toner Empty (page 8-15

Copy Paper Selection (page 8-20)

AutoPaperSelect. (page 8-20

Auto % Priority (page 8-20

Reserve Priority (page 8-20

DP Read Action (page 8-20

Select Key Set. (page 8-20

Printer Emulation Set. (page 8-24)

Color Setting (page 8-24

EcoPrint (page 8-24

Override A4/LTR (page 8-24

Duplex (page 8-24

Copies (page 8-24

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Orientation (page 8-24

Gloss Mode (page 8-25

Wide A4 (page 8-24

FormFeed TimeOut (page 8-24

LF Action (page 8-24

CR Action (page 8-24

Job Name (page 8-25

User Name (page 8-25

MP Tray Priority (page 8-25

Paper Feed Mode (page 8-25

Auto Cass. Change (page 8-25

Send Select Key Set. (page 8-21)

DestinationCheck (page 8-21

New Dest. Entry (page 8-21

Recall Dest. (page 8-21

Default Screen (page 8-21

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Send and Forward (page 8-21

FAX (Refer to FAX Operation Guide.)

)

xxix

> Menu Map

Document Box Custom Box (page 5-32)

Sub Address Box (Refer to FAX Operation Guide.)

Job Box Quick Copy Jobs (page 8-22)

Polling Box (Refer to FAX Operation Guide.)

Select Key Set. (page 8-20

Edit Destination Address Book (page 8-23)

Print List (page 8-23

Addr Book Defaults (page 8-23

Adjust/Maint. Quiet Mode (page 8-34)

Copy Denst. Adj. (page 8-34

Send/Box Density (page 8-34

Contrast (Copy) (page 8-34

Contrast (Send) (page 8-34

Backgrnd Density (page 8-34

AutoColorCorrect (page 8-34

ColorCalibration (page 8-35

Color Regist. (page 8-35

)

JobRet. Deletion (page 8-22

Storage Media (page 8-22

)

)

)

)

)

)

)

)

)

)

)

)

Correct. Bk Line (page 8-34

Service Setting (page 8-35

)

)

xxx

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

Legal Restriction on Copying/Scanning ................................................................................................... 1-6

EN ISO 7779 ............................................................................................................................................ 1-6

EK1-ITB 2000 .......................................................................................................................................... 1-6

Legal Information ..................................................................................................................................... 1-7

Energy Saving Control Function ............................................................................................................ 1-13

Automatic 2-Sided Print Function .......................................................................................................... 1-13

Resource Saving - Paper ....................................................................................................................... 1-13

Environmental benefits of "Power Management" ................................................................................... 1-13

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-14

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.

WARNING : Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

Tempe ra t u r e 50 to 90.5 °F (10 to 32.5 °C)

(But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)

Humidity 10 to 80%

(But temperature should be 86 °F (30 °C) or less when humidity is 80%.)

Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.

1-3

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.

1-4

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

Regarding CLASS 1 laser products, information is provided on the rating label.

1-5

Legal and Safety Information > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder
weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld
platziert werden.

1-6

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is
prohibited.

Regarding Trade Names

• PRESCRIBE is a registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8, Windows 8.1 and Internet Explorer are registered trademarks or trademarks of
Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.

• AirPrint and the AirPrint logo are trademarks of Apple Inc.

• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by
Apple Inc.

• Google and Google Cloud Print™ are trademarks and/or registered trademarks of Google Inc.

All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Operation Guide.

1-7

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL.

OpenSSL License

Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact [e-mail].

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without
prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

Copyright (C) 1995-1998 Eric Young ([e-mail]) All rights reserved.

This package is an SSL implementation written by Eric Young ([e-mail]). The implementation was written so
as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson ([e-mail]).

Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1-8

Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
"This product includes cryptographic software written by Eric Young ([e-mail])"
The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must
include an acknowledgement: "This product includes software written by Tim Hudson ([e-mail])"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

assachusetts U.S.A. law governs this Agreement.

M

9

1-9

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project.
http://www.knopflerfish.org

Copyright 2003-2010 The Knopflerfish Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1
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1-10

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including
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1-11

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for
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commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

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accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets
"[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the
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IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for
the specific language governing permissions and limitations under the License.

1-12

Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Sleep where printer and fax functions remain in a waiting state but power
consumption is reduced to a minimum after a certain amount of time elapses since the device was last used.

Sleep

The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time of
no activity that must pass before Sleep is activated may be lengthened.

Sleep and Auto Sleep (page 2-20)

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single
sheet of paper as a 2-sided print, it is possible to lower the amount of paper used.

Duplex (page 6-22)

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex
mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that
machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

*

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002
an equivalent quality standard, be used.

2

This machine also supports printing on 64 g/m
further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

paper. Using such paper containing less raw materials can lead to

or

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time.
Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a
significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation
time for energy-saving mode set to the default setting.

1-13

Legal and Safety Information > Notice

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.

®

ENERGY STAR
use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR
product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

®

qualified products, customers can help reduce emissions of greenhouse gases during

1-14

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and
software installation.

Part Names ................................................... 2-2

Machine Exterior ................................. 2-2

Connectors/Interior ............................. 2-4

With Optional Equipments Attached ... 2-6

Connecting the Machine and Other

Devices ......................................................... 2-7

Connecting Cables ........................................ 2-8

Connecting LAN Cable ....................... 2-8

Connecting USB Cable ....................... 2-9

Connecting the Power Cable .............. 2-9

Power On/Off .............................................. 2-10

Power On .......................................... 2-10

Power Off .......................................... 2-10

Using the Operation Panel ........................... 2-11

Operation Panel Keys ........................ 2-11

Operation Method ............................. 2-12

Display for Originals and Paper ........ 2-13

Help Screen ...................................... 2-13

Login/Logout ............................................... 2-14

Login ................................................. 2-14

Logout ............................................... 2-15

Default Settings of the Machine .................. 2-16

Setting Date and Time ...................... 2-16

Network Setup (LAN Cable

Connection) ...................................... 2-17

Energy Saver function ................................. 2-20

Sleep and Auto Sleep ....................... 2-20

Installing Software ....................................... 2-22

Software on DVD (Windows) ............ 2-22

Installing Software in Windows ......... 2-23

Uninstalling the Software .................. 2-29

Installing Software

in Mac Computer .............................. 2-30

Setting TWAIN Driver ........................ 2-32

Setting WIA Driver ............................ 2-34

Checking the Counter ................................. 2-35

Additional Preparations for

the Administrator ......................................... 2-36

Sending Documents to a PC ............. 2-36

Strengthening the Security ................ 2-36

Embedded Web Server RX ......................... 2-38

Accessing Embedded Web

Server RX ......................................... 2-39

Changing Security Settings .............. 2-40

Changing Device Information ........... 2-42

E-mail Settings .................................. 2-44

Registering Destinations ................... 2-48

Creating a New Custom Box ............ 2-49

Printing a document stored in a Custom

Box .................................................... 2-50

Transferring Data from Our Other

Products ...................................................... 2-52

Migrating the Address Book .............. 2-52

2-1

Installing and Setting up the Machine > Part Names

11

10 9

8

7

12 16

15
14

6

2

5

4

13

3

1

Part Names

Machine Exterior

1 Document Processor

2 Inner Tray

3 Paper Stopper

4 Cassette 1

5 Power Switch

6 USB Memory Slot

7 Scanner Unit Open Lever

8 Original Stopper

9 Original Eject Table

10 Original Table

11 Original Width Guides

12 Slit Glass

13 Handles

14 Operation Panel

15 Platen

16 Original Size Indicator Plates

2-2

Installing and Setting up the Machine > Part Names

17

18

17 Handles

18 Rear Cover 1

2-3

Installing and Setting up the Machine > Part Names

1

3

13

4

5
6

12

7

8

10

9

11

2

Connectors/Interior

1 Network Interface Connector

2 USB Port

3 USB Interface Connector

4 Option Interface

8 Size Dial

9 Paper Length Guide

10 Paper Width Guides

11 Multi Purpose Tray

5 LINE Connector

6 TEL Connector

7 Feed Cover

12 Paper Width Guides

13 Fuser Cover

2-4

Installing and Setting up the Machine > Part Names

14
15
16

17

18

19

20

14 Toner Container (Black)

15 Toner Container (Magenta)

16 Toner Container (Cyan)

17 Toner Container (Yellow)

18 Toner Container Lock Lever

19 Waste Toner Cover

20 Waste Toner Box

2-5

Installing and Setting up the Machine > Part Names

2

3

1

5

6

7

4

With Optional Equipments Attached

1 Cassette 2

2 Cassette 3

3 Cassette 4

4 Manual stapler

5 Rear Cover 2

6 Rear Cover 3

7 Rear Cover 4

Optional Equipment (page 11-2)

2-6

Installing and Setting up the Machine > Connecting the Machine and Other Devices

NOTE

USB

MFP

Network

Network

MFP

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC on the Network

If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN
cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu.

Optional Network (page 8-29)

Cables that Can Be Used

Connection Environment Function Necessary Cable

Connect a LAN cable to the
machine.

Connect a USB cable to the
machine.

*1 Only on products with the fax function installed.

Printer/Scanner/Network FAX

Printer/Scanner (TWAIN/WIA) USB2.0 compatible cable (Hi-Speed USB

*1

LAN cable (10BASE-T, 100BASE-TX,
1000BASE-T)

compliant, Max. 5.0 m)

2-7

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting Cables

Connecting LAN Cable

If the power is on, turn the power switch off.

Power Off (page 2-10)

Connect the cable to the machine.

1

1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub.

Power on the machine and configure the network.

2

Network Setup (LAN Cable Connection) (page 2-17)

2-8

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

IMPORTANT

Connecting USB Cable

If the power is on, turn the power switch off.

Power Off (page 2-10)

Connect the cable to the machine.

1

1 Connect the USB cable to the USB interface connector located on the left side of the body.

2 Connect the other end of the cable to the PC.

Power on the machine.

2

Connecting the Power Cable

Connect the cable to the machine.

1

Connect one end of the supplied power cable to the machine and the other end to a power
outlet.

Only use the power cable that comes with the machine.

2-9

Installing and Setting up the Machine > Power On/Off

IMPORTANT

IMPORTANT

CAUTION

IMPORTANT

Check that the indicators are off.

Power On/Off

Power On

Turn the power switch on.

1

When turning off the power switch, do not turn on the power switch again
immediately. Wait more than 5 seconds, and then turn on the power switch.

Power Off

When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning
off the power switch while the machine is operating may cause it to malfunction.

Turn the power switch off.

1

In case of not using the machine for an extended period of time...

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch.
If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from
the outlet as a safety precaution. If using the products equipped with the fax function, note that turning the
machine off at the main power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-10

Installing and Setting up the Machine > Using the Operation Panel

Processing: Blinks while printing or sending/
receiving.

Memory: Blinks while the machine is accessing
the machine memory, fax memory or USB
memory (general purpose item).

Attention: Lights or blinks when an error occurs
and a job is stopped.

Message display:
Displays the setting menu, machine

status, and error messages.

Select Key: Selects
the menu displayed
at the bottom of the
message display.

Displays the Status/Job
Cancel screen.

Displays the Document
Box/USB screen.

Displays the System
Menu/Counter screen.

Displays the Copy screen.

Displays the screen for
sending. You can change it
to display the Address
Book screen.

Displays the FAX screen.

Numeric keys.
Enter numbers and

symbols.

Clears entered numbers
and characters.

Returns settings to their
default states.

Cancels or pauses the job
in progress.

Starts copying and
scanning operations and
processing for setting
operations.

Used to register or
recall programs.

Puts the machine into Sleep
Mode. Recovers from Sleep if
in Sleep Mode.

Authenticates user switching,
and exits the operation for the
current user (i.e. log out).

Displays the Address Book
screen.

Calls the previous
destination. Also used to
enter a pause when
entering a FAX number.

Confirms the destination or
adds a destination.

Switches between on-hook
and off-hook when
manually sending a FAX.

Recalls the destination
registered for One Touch
Keys.

Selects auto color
mode.

Selects full color
mode.

Selects black and
white mode.

Displays the function menu screen.

Increments or decrements
numbers, or selects menu
in the message display. In
addition, moves the cursor
when entering the
characters.

Finalizes a function or
menu, and numbers that
have been entered.

Returns to the previous
display.

Using the Operation Panel

Operation Panel Keys

2-11

Installing and Setting up the Machine > Using the Operation Panel

Sys. Menu/Count.:

User/Job Account

Exit

04

User Property

05

Common Settings

06

Language:

English

01

Deutsch

02

Francais

03

*

Language:

English

01

Deutsch

02

Francais

03

*

Common Settings:

Language

Exit

01

Default Screen

02

Sound

03

Sys. Menu/Count.:

System/Network

Exit

03

Counter

02

01

Report

Select the [System Menu/Counter] key or
[Function Menu] key to display the setting
menus.

The directions of usable arrow
keys are shown on the screen
displayed.

When the [▲] or [▼] key is
selected, the selection moves
line by line.

When the [◄] or [►] key is
selected, the selection moves in
units of one page.

When [OK] is displayed, select
the [OK] key to confirm the
selection.

Select the [OK] key to display
the selected menu.

The selected item is displayed with
[*] (asterisk) at the beginning.

Select the [OK] key to confirm
the selected setting.

When the [▲] or [▼] key is
selected, the selection moves
line by line.

Select the [Back] key to return to
the screen one level higher.

Setting menus

Normal screen

Exiting the menu operation

When [Exit] is displayed, select [Exit] to exit
the setting menu and return to the normal
screen.

Sys. Menu/Count.:

System/Network

Exit

03

Counter

02

01

Report

Ready to copy.

A4 A4

1

Quiet

Paper

Copies:

Off

Operation Method

This section explains how to operate the setting menus on the message display.

Displaying the Menus and Configuring Settings

Select the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Select the [▲] key, [▼]
key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.

2-12

Installing and Setting up the Machine > Using the Operation Panel

Ready to copy.

A4 A4

1

Quiet

Paper

Copies:

Off

1Original size

2 Original orientation

3 Paper source

4 Paper size

5 Paper orientation

15

2

3

4

Paper
jammed in
cassette 1.

Help

JAM****

CorrectiveAction:
Detach Cassette 1.
Remove paper jam.
Reattach Cassette 1.

OK

Display for Originals and Paper

The copy screen displays the selected paper source.

Help Screen

If you have difficulty operating the machine, you can check how to operate it using the operation panel.

When [Help] is displayed on the message display, select [Help] to display the Help screen. The Help screen shows
machine operation.

Select the [▼] key to display the next step or select the [▲] key to display the previous step.

Select the [OK] key to exit the Help screen.

2-13

Installing and Setting up the Machine > Login/Logout

NOTE

NOTE

NOTE

Login/Logout

If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter
your login user name and login password.

The factory default login user name and login password are set as shown below.

Login User Name: 3000

Login Password: 3000

You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.

Login

Enter the login user name.

1

1 If the login screen is displayed during operations, select "Login User Name" and select the

[OK] key.

• If [Netwk Authentic.] is selected as the user authentication method, [Menu] is
displayed. Select [Menu] and select [Login Type] and then it is possible to select the
authentication destination as [Local Authentic.] or [Netwk Authentic.].

•Select [Menu] and select [Domain] and then it is possible to select from the domains
registered.

2 Enter the login user name using the numeric keys and select the [OK] key.

If Login Operation is [Select Character], then the screen is displayed to enter details by
selecting from the characters on the message display.

Login Operation (page 8-20)

Character Entry Method (page 11-11)

Enter the login password.

2

1 Select "Login Password" and select the [OK] key.

2 Enter the login password and select the [OK] key.

Character Entry Method (page 11-11)

Select [Login].

3

2-14

Installing and Setting up the Machine > Login/Logout

Logout

To logout from the machine, select the [Authentication/Logout] key to return to the login user
name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the sleep state.

• When the auto panel reset function is activated.

2-15

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

NOTE

NOTE

Default Settings of the Machine

Before using this machine, configure such settings as date and time, network configuration, and energy saving functions
as needed.

The default settings of the machine can be changed in System Menu.
For settings that are configurable from System Menu, refer to the following:

Setup and Registration (System Menu) (page 8-1)

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of

the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

• If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
If user login administration is disabled, the user authentication screen appears. Enter a login user name and
password, and select [Login].

• The factory default login user name and login password are set as shown below.

Login User Name: 3000

Login Password: 3000

• Be sure to set the time difference before setting the date and time.

• The correct time can be periodically set by obtaining the time from the network time server.

Embedded Web Server RX User Guide

Display the screen.

1

[System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key > [▲] [▼] key >
[Date Setting] > [OK] key

Configure the settings.

2

[▲] [▼] key > [Time Zone] > [OK] key > Select the time zone > [OK] key > [▲] [▼] key >
[Date/Time] > [OK] key > Set the date/time > [OK] key > [▲] [▼] key > [Date Format] >
[OK] key > Select the Date Format > [OK] key

Item Description

Time Zone Set the time difference from GMT. Choose the nearest listed location from

the list. If you select a region that utilizes summer time, configure settings
for summer time.

Date/Time Set the date and time for the location where you use the machine. If you

perform Send as E-mail, the date and time set here will be displayed on
the header.

Val ue: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),

Hour (00 to 23), Minute (00 to 59), Second (00 to 59)

Date Format Select the display format of year, month, and date. The year is displayed

in Western notation.

Val ue: Month/Day/Year, Day/Month/Year, Year/Month/Day

Select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

2-16

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

NOTE

NOTE

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.

Set up TCP/IP (IPv4) to connect to the Windows network.

The default settings are "TCP/IP Protocol: On, DHCP: On, Auto-IP: On".

If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
If user login administration is disabled, the user authentication screen appears. Enter a login user name and
password, and select [Login].

The factory default login user name and login password are set as shown below.

Login User Name: 3000

Login Password: 3000

TCP/IP Settings

IPv4 setting

Set up TCP/IP (IPv4) to connect to the Windows network.

Ask your network administrator for the IP address in advance, and have it ready when you configure this setting.
In the following cases, set the IP address of DNS server on the Embedded Web Server RX.

Setting the IP Address of the DNS Server, refer to the following:

Embedded Web Server RX User Guide

• When using the host name with "DHCP" setting set to "Off"

• When using the DNS server with IP address that is not assigned by DHCP automatically.

Display the screen.

1

[System Menu/Counter] key > [▲] [] key > [System/Network] > [OK] key > [▲] [] key >
[Network Setting] > [OK] key > [▲] [] key > [TCP/IP Settings] > [OK] key > [▲] [] key >
[IPv4 Setting] > [OK] key

Configure the settings.

2

When setting the static IP address

1 [▲] [] key > [DHCP] > [OK] key > [▲] [] key > [Off] > [OK] key

2 [▲] [] key > [IP Address] > [OK] key

3 Set the IP address.

You can set any value between 000 and 255.
Use the numeric keys or select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

4 Select the [OK] key.

2-17

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

NOTE

IMPORTANT

NOTE

5 [▲] [] key > [Subnet Mask] > [OK] key

6 Set the subnet mask.

You can set any value between 000 and 255.
Use the numeric keys or select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

7 Select the [OK] key.

8 [▲] [] key > [Default Gateway] > [OK] key

9 Set the default gateway.

You can set any value between 000 and 255.
Use the numeric keys or select the [▲] or [▼] key to enter a number.
Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

10Select the [OK] key.

After changing the setting, restart the network from System Menu, or turn the
machine OFF and then ON.

Restart Network (page 8-29)

The network can be configured from the computer by using Embedded Web Server RX.

Embedded Web Server RX User Guide

2-18

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Wireless Network Settings

When the optional Wireless Network Interface Kit is installed on the machine and the connection settings are configured,
it is possible to print in a wireless network (wireless LAN) environment. The following is an introduction to the settings for
connecting using the Quick Setup.

The following four settings can be configured in Quick Setup.

Setup (page 8-30)

Available Network

Displays access points to which the machine can connect.

Push Button

If the access point supports the push button method, wireless settings can be configured using the push button. This
setting executes push button, and the connection is started by pressing the push button on the access point.

The push button method supports only the WPS.

PIN (Device)

Starts connection using the machine's PIN code. Enter the PIN code into the access point. The PIN code of the machine
is automatically generated.

PIN (Terminal)

Starts connection using the PIN code of the access point. Enter the PIN code of the access point.

2-19

Installing and Setting up the Machine > Energy Saver function

NOTE

Energy Saver indicator

Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters sleep mode, which
minimizes power consumption. If the machine is not used while in sleep mode, the power automatically turns off.

Sleep and Auto Sleep

If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
If user login administration is disabled, the user authentication screen appears. Enter a login user name and
password, and select [Login].

The factory default login user name and login password are set as shown below.

Login User Name: 3000

Login Password: 3000

Sleep

To enter Sleep, select the [Energy Saver] key. Message display and all indicators on the operation panel will go out to
save a maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.

If print data is received during Sleep, the machine automatically wakes up and starts printing.

Also when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.

To resume, perform the following actions.

• Select any key on the operation panel.

The machine will be ready to operate within 17 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.

The default preset time is 1 minute.

To change the preset sleep time, refer to the following:

Sleep Timer (page 8-18)

Follow the steps below to set the sleep timer for the machine to go into sleep mode when not in use.

Display the screen.

1

[System Menu/Counter] key > [▲] [] key > [Common Settings] > [OK] key > [▲] [] key >
[Timer Setting] > [OK] key > [▲] [] key > [Sleep Timer] > [OK] key

2-20

Installing and Setting up the Machine > Energy Saver function

NOTE

NOTE

Set the Sleep time.

2

1 Enter the Sleep time.

You can set any value between 1 and 240.
Use the numeric keys or select the [▲] or [▼] key to enter a number.

2 Select the [OK] key.

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot
be recognized.

For more information on Sleep Rules settings, refer to the following:

Sleep Rules (models for Europe) (page 8-18)

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)

For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The
default setting is Energy Saver mode.

Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be
set separately for each function. The ID card cannot be recognized.

If the optional Network Interface Kit is installed, this function will not be displayed.

To resume, select the [Energy Saver] key on the operation panel. If print data is received during Sleep, the machine
automatically wakes up and starts printing.

For more information on Sleep Level settings, refer to the following:

Sleep Level (models except for Europe) (page 8-18)

Follow the steps below to select the sleep level and use Energy Saver mode for each function.

Display the screen.

1

[System Menu/Counter] key > [▲] [] key > [Common Settings] > [OK] key > [▲] [] key >
[Timer Setting] > [OK] key > [▲] [] key > [Sleep Level] > [OK] key

Select the Sleep level.

2

[▲] [] key > [Quick Recovery] or [Energy Saver] > [OK] key

When [Energy Saver] is set, next go on to set whether or not to use Energy Saver mode for
each function.

Set the Sleep rule.

3

1 Select the function to be set, and select the [OK] key.

[Card Reader] is displayed when the optional Card Authentication Kit is activated.

[FAX] is displayed only on products with the fax function installed.

2 [▲] [] key > [Off] or [On] > [OK] key

Repeat steps 3-1 to 3-2 to set for a different function.

2-21

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of
this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [
the standard installation method. To install components that cannot be installed by [

Express Install

] or [

Custom Install

] can be selected for the installation method. [

Express Install

], use [

For details on Custom Installation, refer to the following:

Custom Install (page 2-26)

Software Description

Printing System Driver This driver enables files on a computer to be printed by the machine.

Multiple page description languages (PCL XL, KPDL, etc.) are supported by
a single driver. This printer driver allows you to take full advantage of the
features of the machine.

Use this driver to create PDF files.

Printing System (XPS) Driver This printer driver supports the XPS (XML Paper Specification) format

developed by Microsoft Corporation.

KPDL mini-driver/PCL mini­driver

FAX Driver This makes it possible to send a document created in a computer software

TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant

This is a Microsoft MiniDriver that supports PCL and KPDL. There are some
restrictions on the machine features and option features that can be used
with this driver.

application as a fax via the machine.

software application.

Express Install

Custom Install

Express

Install

-

-

-

] is

].

WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables

reciprocal communication between an imaging device such as a scanner
and an image processing software application. An image can be acquired
using a WIA-compliant software application, which is convenient when a
TWAIN-compliant software application is not installed in the computer.

NETWORK PRINT MONITOR This is a utility that enables monitoring of the machine on the network. -

Status Monitor This is a utility that monitors the printer status and provides an ongoing

reporting function.

Network Tool for Direct Printing This makes it possible to print a PDF file without starting Adobe Acrobat/

Reader.

FONTS These are display fonts that enable the machine's built-in fonts to be used in

a software application.

• Installation on Windows must be done by a user logged on with administrator privileges.

• Fax functionality can only be used on products equipped with fax capability.

• WIA Driver and Printing System (XPS) Driver cannot be installed on Windows XP.

-

-

2-22

Installing and Setting up the Machine > Installing Software

NOTE

1Click [View License Agreement]

and read the License Agreement.

2Click [Accept].

1

2

Installing Software in Windows

Express Install

The following procedure is an example for installing the software in Windows 7 using [Express Install].

For details on Custom Installation, refer to the following:

Custom Install (page 2-26)

Insert the DVD.

1

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select
[Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s] ([Allow]).

Display the screen.

2

2-23

Installing and Setting up the Machine > Installing Software

NOTE

1

2

3

4

Install using [Express Install].

3

You can also select [Use host name for port name] and set to use the host name of the
standard TCP/IP port. (A USB connection cannot be used.)

• To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0

beforehand.

• The machine cannot be detected unless it is on. If the computer fails to detect the

machine, verify that it is connected to the computer via a network or USB cable and that it
is turned on and click (Reload).

• If the Windows security window appears, click [Install this driver software anyway].

2-24

Installing and Setting up the Machine > Installing Software

NOTE

Finish the installation.

4

When "Your software is ready to use" appears, you can use the software. To print a test
page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

When you have selected [Device settings] in Windows XP, the dialog box for device setting
will appear after [Finish] is clicked. Configure the settings for options installed on the
machine. Device settings can be configured after the installation is completed.

Printing System Driver User Guide

If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (page 2-32)

2-25

Installing and Setting up the Machine > Installing Software

NOTE

1 Click [View License Agreement]

and read the License Agreement.

2 Click [Accept].

1

2

1

2

3

The following buttons can be used.

: This changes the display to icon

and text display.

:

Use this to select multiple items.

: If the desired device does not

appear, select this button to directly
select the device.

Custom Install

The following procedure is an example for installing the software in Windows 7 using [Custom Install].

Insert the DVD.

1

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select

[Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s] ([Allow]).

Display the screen.

2

Install using [Custom Install].

3

1 Select the device to be installed.

2-26

Installing and Setting up the Machine > Installing Software

NOTE

2

3

1

1

2

2 Select the driver to be installed.

3 Select the utility to be installed.

4 Click [Install].

• To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0

beforehand.

2-27

Installing and Setting up the Machine > Installing Software

NOTE

Finish the installation.

4

When "Your software is ready to use" appears, you can use the software. To print a test
page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

When you have selected [Device settings] in Windows XP, the dialog box for device setting
will appear after [Finish] is clicked. Configure the settings for options installed on the
machine. Device settings can be configured after the installation is completed.

Printing System Driver User Guide

If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (page 2-32)

2-28

Installing and Setting up the Machine > Installing Software

NOTE

NOTE

NOTE

2

1

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

1

Click [Start] button on the Windows and then select [All Programs], [(name of offer
company)], and [Uninstall Product Library] to display the Uninstall Wizard.

In Windows 8, click [Search] in charms, and enter "Uninstall Product Library" in the search
box. Select [Uninstall Product Library] in the search list.

Uninstall the software.

2

Place a check in the check box of the software to be deleted.

Finish uninstalling.

3

If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.

• The software can also be uninstalled using the Product Library.

• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to

uninstall the software.

2-29

Installing and Setting up the Machine > Installing Software

NOTE

1

2

Installing Software in Mac Computer

The machine's printer functionality can be used by a Mac computer.

• Installation on MAC OS must be done by a user logged on with administrator privileges.

• When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

Printer (page 8-24)

• If connecting by Bonjour, enable Bonjour in the machine's network settings.

Bonjour (page 8-26)

• In the Authenticate screen, enter the name and password used to log in to the operating system.

Insert the DVD.

1

Double-click the [GEN_LIB] icon.

Display the screen.

2

Double-click [(Brand Name) OS X x.x] depending on your Mac OS version.

Install the Printer Driver.

3

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected.
If an IP connection is used, the settings below are required.

2-30

Installing and Setting up the Machine > Installing Software

NOTE

1

2

1

2

4

3

3 Select the driver in "Use".

1

2

Configure the printer.

4

1 Open System Preferences and add the printer.

2

Select [

Default

] and click the item that appears in "Name".

When using
host name or IP address.
"Name". Change if needed.

3 Select the options available for the machine.

4 The selected machine is added.

an IP

connection,

click the IP icon for an IP connection and then enter the

The number entered in "Address" will automatically appear in

2-31

Installing and Setting up the Machine > Installing Software

NOTE

3

2

1

5

4

(Network)

1 Enter the machine name.

2 Select this machine from the list.

3 Enter the machine's IP address or host name.

4 Set units of measurement.

5 When using SSL, select the checkbox beside SSL.

(USB)

2

1

3

4

1 Enter the machine name.

2 Select this machine from the list.

3 Set units of measurement.

4 Set the Compression Level.

Setting TWAIN Driver

Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7.

Display the screen.

1

1 Select [Start] button on the Windows, [All Programs], [(Brand Name)] and then [TWAIN

Driver Setting]. TWAIN Driver screen appears.

In Windows 8, click [Search] in charms, and enter "TWAIN Driver Setting" in the search
box. Select [TWAIN Driver Setting] in the search list.

2 Click [Add].

Configure TWAIN Driver.

2

2-32

Installing and Setting up the Machine > Installing Software

NOTE

NOTE

When the machine's IP address or host name is unknown, contact Administrator.

Finish registering.

3

Click [Delete] to delete the added machine. Click [Edit] to change names.

2-33

Installing and Setting up the Machine > Installing Software

NOTE

1

2

1

2

5

3

4

(Network)

(USB)

1

2

3

4

1 Click the [Settings] tab.

2 Enter the machine IP addresses or host name.

3 When using SSL, select the checkbox beside

SSL.

4 Set units of measurement.

5 Click [OK].

1 Click the [Settings] tab.

2 Set the Compression Level.

3 Set units of measurement.

4 Click [OK].

Setting WIA Driver

Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.

Display the screen.

1

1 Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].

Click [View scanners and cameras] in the search list then the Scanners and Cameras
screen appears.

In Windows 8, click [Search] in charms, and enter "View scanners and cameras" in the
search box. Select [View scanners and cameras] in the search list then the Scanners
and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and click [Properties].

Configure WIA Driver.

2

2-34

Installing and Setting up the Machine > Checking the Counter

Checking the Counter

Check the number of sheets printed and scanned.

Display the screen.

1

[System Menu/Counter] key > [▲] [] key > [Counter] > [OK] key

Check the counter.

2

Select the item you want to check, and select the [OK] key.

2-35

Installing and Setting up the Machine > Additional Preparations for the Administrator

Additional Preparations for the Administrator

In addition to the information provided in this chapter, the administrator of this machine should check the following, and
configure the settings as needed.

Sending Documents to a PC

To Send to a Shared Folder (Send to Folder (SMB))

To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.

Preparation for Sending a Document to a Shared Folder in a PC (page 3-13)

To E-mail Scanned Images (Send as E-mail)

You can send a scanned original image as an E-mail attachment.

E-mail Settings (page 2-44)

Strengthening the Security

This machine is shipped with two default users registered one with Machine Administrator rights, and another with
Administrator rights.Logging in as this user will allow you to configure all settings; therefore, please change the login
user name and password.

In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this
machine to only those who have a registered login name and password.

User Authentication and Accounting (User Login, Job Accounting) (page 9-1)

I want to... Function Reference page

Restrict the users of the machine. User Login page 9-2

Auto Panel Reset page 8-18

ID Card Settings

Restrict the basic functions that can be used. Local Authorization page 9-16

Group Authorization Set. page 9-17

Prevent another user from handling the
documents stored in the machine.

Prevent the data stored in the machine from
being leaked.

Custom Box

Data Overwrite

Encryption

*1

*2

*3

*3

page 9-22

page 5-32

Refer to the Data

Security Kit (E)
Operation Guide.

Completely delete the data on the machine
before disposing of the machine.

*1 The optional Card Authentication Kit is required.
*2 The optional SSD is required.
*3 The optional Data Security Kit is required.

PDF Encryption Functions page 6-30

DataSanitization page 8-33

2-36

Installing and Setting up the Machine > Additional Preparations for the Administrator

I want to... Function Reference page

Protect the transmission from interception and
wiretapping.

IPP over SSL page 8-27

HTTPS page 8-27

LDAP Security Refer to the

Embedded Web
Server RX User
Guide.

SMTP Security page 8-29

POP3 Security page 8-29

FTP Encrypted TX page 6-33

IPSec page 8-28

SNMPv3 page 8-27

2-37

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

NOTE

Embedded Web Server RX

If the machine is connected to the network, you can configure various settings using Embedded Web Server RX.

This section explains how to access Embedded Web Server RX, and how to change security settings and the host
name.

Embedded Web Server RX User Guide

To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click
[Login]. Entering the predefined administrator password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator
privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)

Login User Name: Admin
Login Password: Admin

Settings that the administrator and general users can configure in Embedded Web Server RX are as follows.

Setting Description

Device
Information

Job Status Displays all device information, including print and scan jobs, storing jobs,

Document Box Add or delete document boxes, or delete documents within a document box.

Address Book Create, edit, or delete addresses and address groups.

Device Settings Configure the advanced settings of the machine. -

Function Settings Configure the advanced function settings. -

Network Settings Configure the network advanced settings. -

Security Settings Configure the security advanced settings. -

Management
Settings

*1 The logged in user may not be able to configure some settings, depending on the permissions of the user.

The machine's structure can be checked.

scheduled jobs, and job log history.

Configure the advanced management settings. -

Administ-

rator

General

• FAX functions are available only on products with the fax function installed.

User

*1

*1

• Here, information on the FAX settings has been omitted.

FAX Operation Guide

2-38

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

NOTE

Accessing Embedded Web Server RX

Display the screen.

1

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX
as well as their current status.

If the screen "There is a problem with this website's security certificate." is displayed,
configure the certificate.

Embedded Web Server RX User Guide

You can also continue the operation without configuring the certificate.

Configure the function.

2

Select a category from the navigation bar on the left of the screen.

To fully access the features of the Embedded Web Server RX pages, enter the User Name
and Password and click [Login]. Entering the predefined administrator password allows the
user to access all pages, including Document Box, Address Book, and Settings on the
navigation menu. The factory default setting for the default user with administrator privileges
is shown below. (Upper case and lower case letters are distinguished (case sensitive).)

Login User Name: Admin
Login Password: Admin

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Installing and Setting up the Machine > Embedded Web Server RX

Changing Security Settings

This section explains how to change the security settings.

Display the screen.

1

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper
case and lower case letters are distinguished (case sensitive).)

Login User Name: Admin
Login Password: Admin

4 Click [Security Settings].

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Installing and Setting up the Machine > Embedded Web Server RX

NOTE

Configure the Security Settings.

2

From the [Security Settings] menu, select the setting you want to configure.

For details on settings related to certificates, refer to the following:

Embedded Web Server RX User Guide

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Installing and Setting up the Machine > Embedded Web Server RX

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Changing Device Information

Change the device information of the machine.

Display the screen.

1

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper
case and lower case letters are distinguished (case sensitive).)

Login User Name: Admin
Login Password: Admin

4 From the [Device Settings] menu, click [System].

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Installing and Setting up the Machine > Embedded Web Server RX

IMPORTANT

Specify the host name.

2

Enter the device information, and then click [Submit].

After changing the setting, restart the network or turn the machine OFF and then ON.

To restart the network interface card, click [Reset] in the [Management Settings]
menu, and then click [Restart Network] in "Restart".

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Installing and Setting up the Machine > Embedded Web Server RX

E-mail Settings

By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and
to send E-mail notices when jobs have been completed.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

In addition, configure the following.

•SMTP settings
Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP"

• The sender address when the machine sends E-mails
Item: "Sender Address" in "E-mail Send Settings"

• The setting to limit the size of E-mails
Item: "E-mail Size Limit" in "E-mail Send Settings"

The procedure for specifying the SMTP settings is explained below.

Display the screen.

1

Display the SMTP Protocol screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper
case and lower case letters are distinguished (case sensitive).)

Login User Name: Admin
Login Password: Admin

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Installing and Setting up the Machine > Embedded Web Server RX

1

2

4 From the [Network Settings] menu, click [Protocol].

Configure the settings.

2

Set "SMTP (E-mail TX)" to [On] in the "Send Protocols".

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Installing and Setting up the Machine > Embedded Web Server RX

1

2

Display the screen.

3

Display the E-mail Settings screen.

From the [Function Settings] menu, click [E-mail].

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Installing and Setting up the Machine > Embedded Web Server RX

Configure the settings.

4

Enter "SMTP" and "E-mail Send Settings" items.

Setting Description

SMTP Set to send e-mail from the machine.

SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol"

is set to [On]. If [Off] is set, click [Protocol] and set the SMTP
protocol to [On].

SMTP Server Name

SMTP Port Number Specify the port number to be used for SMTP. Use the SMTP

SMTP Server Timeout Set the amount of time to wait before time-out in seconds.

Authentication Protocol To use SMTP authentication, enter the user information for

SMTP Security Set SMTP security.

*1

Enter the host name or IP address of the SMTP server.

default port 25.

authentication.

Turn on "SMTP Security" in "SMTP (E-mail TX)" on the
[Protocol Settings] page.

Connection Test Tests to confirm that the settings are correct.

Domain Restriction To restrict the domains, click the [Domain List] and enter the

domain names of addresses to be allowed or rejected. Restriction
can also be specified by e-mail address.

POP3 POP3 Protocol You don't need to set the following items when you only enable the

function of sending e-mail from the machine. Set the following
items if you want to enable the function of receiving e-mail on the
machine.

Embedded Web Server RX User Guide

When E-mail size is greater than this value, an error message
appears and E-mail sending is cancelled. Use this setting if you
have set E-mail Size Limit for SMTP server. If not, enter a value of
0 (zero) to enable E-mail sending regardless of the size limit.

Specify the sender address for when the machine sends E-mails,
such as the machine administrator, so that a reply or non-delivery
report will go to a person rather than to the machine. The sender
address must be entered correctly for SMTP authentication. The
maximum length of the sender address is 128 characters.

at the end of the E-mail body. It is often used for further
identification of the machine. The maximum length of the
signature is 512 characters.

E-mail
Send
Settings

Check Interval

Run once now

Domain Restriction

POP3 User Settings

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes.

Sender Address

Signature Enter the signature. The signature is free form text that will appear

*1

Function Defaults Change the function default settings in [Common/Job Default

*1 Be sure to enter the items.

Click [Submit].

5

Settings] page.

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Installing and Setting up the Machine > Embedded Web Server RX

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Registering Destinations

You can register destinations to the machine's Address Book, from Embedded Web Server RX.

Display the screen.

1

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper
case and lower case letters are distinguished (case sensitive).)

Login User Name: Admin
Login Password: Admin

4 From the [Address Book] menu, click [Machine Address Book].

5 Click [Add].

Populate the fields.

2

1 Enter the destination information.

Enter the information for the destination you want to register. The fields to populate are the same as
when registering via operation panel.

Registering Destinations in the Address Book (page 3-23)

2 Click [Submit].

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Installing and Setting up the Machine > Embedded Web Server RX

NOTE

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3

2

Creating a New Custom Box

You can register a custom box from Embedded Web Server RX.

To use Custom Box, an optional SSD must be installed in the machine.

Display the screen.

1

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

3 From the [Document Box] menu, click [Custom Box].

4 Click [Add].

Configure the Custom Box.

2

1 Enter the box details.

Enter the information for the custom box you want to register. For details on the fields to populate,
refer to the following:

Embedded Web Server RX User Guide

2 Click [Submit].

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Installing and Setting up the Machine > Embedded Web Server RX

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3

2

Printing a document stored in a Custom Box

A document stored in a Custom Box can be printed from Embedded Web Server RX.

Display the screen.

1

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key > [Report Print] >
[OK] key > [▲] [▼] key > [Status Page] > [OK] key > [Yes]

3 From the [Document Box] menu, click [Custom Box].

4 Click the number or name of the Custom Box in which the document is stored.

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Installing and Setting up the Machine > Embedded Web Server RX

1

2

Print the document.

2

1 Select the document you wish to print.

Select the checkbox of the document to be printed.

2 Click [Print].

3 Configure settings for printing, click [Print].

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Installing and Setting up the Machine > Transferring Data from Our Other Products

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Transferring Data from Our Other Products

By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced.

This section explains how to transfer data between our products.

Migrating the Address Book

The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR on
the included DVD.

For details on operating the NETWORK PRINT MONITOR, refer to the following:

NETWORK PRINT MONITOR User Guide

Backing Up Address Book Data to PC

Launch the NETWORK PRINT MONITOR.

1

Create a backup.

2

1 Right-click on the model name from which you want to back up the Address Book, and

select [Advanced] - [Set multiple devices].

2 Click [Next].

3 Select [Device Address Book] and click [Next].

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Installing and Setting up the Machine > Transferring Data from Our Other Products

NOTE

2

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3

2

1

4 Select [Create from device] and remove the checkmark from

[Overwrite settings on target device], and then click [Next].

5 Select the model you want to back up, and click [Next].

If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and
then click [OK]. The default settings are as follows (Upper case and lower case letters
are distinguished (case sensitive)).

Login User Name: Admin
Login Password: Admin

6 Click on [Save to file].

7 Specify the location to save the file, enter the file name, and then click [Save].

For "Save as type", make sure to select "XML File".

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Installing and Setting up the Machine > Transferring Data from Our Other Products

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1

8 After saving the file, always click [Cancel] to close the screen.

Please note that selecting [Finish] will write the data to the machine's Address Book.

Writing Address Book Data to the Machine

Launch the NETWORK PRINT MONITOR.

1

Load the Address Book data.

2

1 Right-click on the model name to which you want to transfer the Address Book, and select

[Advanced] - [Set multiple devices].

2 Click [Next].

3 Select [Device Address Book] and click [Next].

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Installing and Setting up the Machine > Transferring Data from Our Other Products

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3

2

1

4 Select [Create from file] and remove the checkmark from [Overwrite settings on target

device], and then click [Next].

Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address

Book from entry No.1.

5 Click [Browse] and select the backup Address Book file, and then click [Next].

6 Click [Finish].

The write process of the Address Book data starts.

7 Once the write process is complete, click [Close].

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