TA Triumph-Adler P-C2660i MFP User Manual

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P-C2660i MFP/P-C2665i MFP

User Manual

P-C2660i MFP / P-C2665i MFP

Digital Multifunctional Colour System

Copy / Print / Scan / Fax

Introduction

Thank you for your purchase of this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Installation Guide Describes the procedures for installation of the machine, frequently-used operations,

routine maintenance, and troubleshooting action.

Safety Guide Provides safety and cautionary information for the installation and use of the machine.

Be sure to read this guide before using the machine.

Safety Guide (for this machine only) Describes the machine installation space, cautionary space, and other information. Be

sure to read this guide before using the machine.

DVD (Product Library)

Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and

troubleshooting.

FAX Operation Guide Describes fax functionality.

Card Authentication Kit (B) Operation Guide

Embedded Web Server RX User Guide

Printing System Driver User Guide Describes how to install the printer driver and use printer functionality.

Network FAX Driver Operation Guide Describes how to install and use the network fax driver in order to use network fax

Network Tool for Direct Printing Operation Guide

Network Print Monitor User Guide Describes how to monitor the network printing system with Network Print Monitor.

Describes how to authenticate to the machine using the ID card.

Describes how to access the machine from a computer via a Web browser to check and change settings.

functionality.

Describes how to use functionality for printing PDF files without launching Adobe Acrobat or Reader.

1 Preface .....................................................................................................1-1

Notice ................................................................................................................................... 1-2

Safety Conventions in This Guide .............................................................................. 1-2

Environment ............................................................................................................... 1-3

Precautions for Use .................................................................................................... 1-3

Legal Restriction on Copying/Scanning ..................................................................... 1-4

Legal and Safety Information ............................................................................................... 1-5

Legal Information ....................................................................................................... 1-5

Energy Saving Control Function ................................................................................ 1-8

Automatic 2-Sided Copy Function .............................................................................. 1-8

Paper Recycling ......................................................................................................... 1-8

Energy Star (ENERGY STAR®) Program .................................................................. 1-8

About this Operation Guide .................................................................................................. 1-9

Conventions in This Guide ......................................................................................... 1-9

Originals and Paper Sizes ........................................................................................ 1-11

2 Preparation before Use ...........................................................................2-1

Part Names .......................................................................................................................... 2-2

Machine ...................................................................................................................... 2-2

Operation Panel ......................................................................................................... 2-6

Touch Panel ............................................................................................................... 2-7

Determining the Connection Method and Preparing Cables ................................................ 2-8

Connection Example .................................................................................................. 2-8

Preparing Necessary Cables ..................................................................................... 2-9

Connecting Cables ............................................................................................................. 2-10

Connecting LAN Cable ............................................................................................. 2-10

Connecting USB Cable ............................................................................................ 2-11

Connecting the Power Cable ................................................................................... 2-11

Power On/Off ...................................................................................................................... 2-13

Power On ................................................................................................................. 2-13

Power Off ................................................................................................................. 2-13

Installing Software .............................................................................................................. 2-15

Software on DVD (Windows) ................................................................................... 2-15

Installing Printer Driver in Windows ......................................................................... 2-16

Uninstalling the Software ......................................................................................... 2-21

Installing Printer Driver in Macintosh ........................................................................ 2-21

Setting TWAIN Driver ............................................................................................... 2-24

Setting WIA Driver .................................................................................................... 2-26

Energy Saver function ........................................................................................................ 2-27

Low Power Mode ..................................................................................................... 2-27

Sleep and Auto Sleep .............................................................................................. 2-28

Machine Setup Wizard ....................................................................................................... 2-29

Embedded Web Server RX ................................................................................................ 2-30

Accessing Embedded Web Server RX .................................................................... 2-31

Changing Security Settings ...................................................................................... 2-32

Changing Device Information ................................................................................... 2-33

E-mail settings .......................................................................................................... 2-34

Registering Destinations .......................................................................................... 2-37

Registering a Custom Box ....................................................................................... 2-38

Printing a document stored in a Custom Box ........................................................... 2-39

3 Common Operations ...............................................................................3-1

Loading Paper ...................................................................................................................... 3-2

Before Loading Paper ................................................................................................ 3-2

Loading Paper in the Cassettes ................................................................................. 3-3

Loading Paper in the Multi Purpose Tray ................................................................... 3-6

Loading Originals ............................................................................................................... 3-10

Placing Originals on the Platen ................................................................................ 3-10

Loading Originals in the Document Processor ......................................................... 3-11

Checking the Equipment's Serial Number .......................................................................... 3-13

Checking the Counter ......................................................................................................... 3-14

Login/Logout ....................................................................................................................... 3-15

Login ........................................................................................................................ 3-15

Logout ...................................................................................................................... 3-16

Favorites ............................................................................................................................. 3-17

Registering Favorites ............................................................................................... 3-17

Editing and Deleting Favorites ................................................................................. 3-21

Using Favorites ........................................................................................................ 3-23

Shortcuts ............................................................................................................................ 3-25

Registering Shortcuts ............................................................................................... 3-25

Editing and Deleting Shortcuts ................................................................................. 3-27

Using Shortcuts ........................................................................................................ 3-28

Quick Setup Wizard ............................................................................................................ 3-29

Help Screen ........................................................................................................................ 3-31

Canceling Jobs ................................................................................................................... 3-32

Using Various Functions .................................................................................................... 3-33

Common Functionality ............................................................................................. 3-34

Original Size ............................................................................................................. 3-35

Original Orientation .................................................................................................. 3-36

Duplex ...................................................................................................................... 3-37

Continuous Scan ...................................................................................................... 3-39

Paper Selection ........................................................................................................ 3-41

Collate ...................................................................................................................... 3-42

Density ..................................................................................................................... 3-43

Scan Resolution ....................................................................................................... 3-44

Original Image .......................................................................................................... 3-45

EcoPrint .................................................................................................................... 3-46

Sharpness ................................................................................................................ 3-47

Background Density Adjust ...................................................................................... 3-48

Zoom ........................................................................................................................ 3-49

File Format ............................................................................................................... 3-50

Color Selection ......................................................................................................... 3-53

Job Finish Notice ...................................................................................................... 3-54

File Name Entry ....................................................................................................... 3-56

Priority Override ....................................................................................................... 3-57

4 Copying ....................................................................................................4-1

Basic Operation .................................................................................................................... 4-2

Copying Functions ................................................................................................................ 4-4

Zoom .......................................................................................................................... 4-5

Duplex ........................................................................................................................ 4-7

Combine ................................................................................................................... 4-10

Hue Adjustment ........................................................................................................ 4-13

Color Balance ........................................................................................................... 4-14

Saturation ................................................................................................................. 4-15

5 Printing .....................................................................................................5-1

Printing from Applications .....................................................................................................5-2

Printing Data Saved on the Printer ....................................................................................... 5-6

Private Print/Stored Job ............................................................................................. 5-6

Quick Copy/Proof and Hold ........................................................................................ 5-8

Automatic Delete Setting for Temporary Documents ............................................... 5-11

6 Sending ....................................................................................................6-1

Basic Operation .................................................................................................................... 6-2

Preparation for Sending a Document to a PC ...................................................................... 6-5

Checking What to Enter for [Host Name] ................................................................... 6-5

Checking What to Enter for [Login User Name] ......................................................... 6-6

Creating a Shared Folder ........................................................................................... 6-7

Configuring Windows Firewall (for Windows 7) ........................................................ 6-10

Specifying Destination ........................................................................................................ 6-14

Choosing from the Address Book ............................................................................ 6-14

Choosing by One Touch Key ................................................................................... 6-16

Entering a New E-mail Address ............................................................................... 6-17

Specifying a New PC Folder .................................................................................... 6-18

Checking and Editing Destinations .......................................................................... 6-22

Sending to Different Types of Destinations (Multi Sending) ..................................... 6-23

Registering Destinations in the Address Book ................................................................... 6-24

Adding a Contact ...................................................................................................... 6-24

Adding a Group ........................................................................................................ 6-28

Editing and Deleting Address Book Entries ............................................................. 6-31

Adding a Destination on One Touch Key ........................................................................... 6-33

Adding a Destination ................................................................................................ 6-33

Editing and Deleting One Touch Key ....................................................................... 6-35

Sending Functions ..............................................................................................................6-36

Sending Size ............................................................................................................ 6-37

File Separation ......................................................................................................... 6-39

E-mail Subject/Body ................................................................................................. 6-40

FTP Encrypted TX .................................................................................................... 6-41

WSD Scan .......................................................................................................................... 6-42

Scanning using TWAIN ...................................................................................................... 6-45

7 Document Box .........................................................................................7-1

What is Document Box? ....................................................................................................... 7-2

Using a Custom Box .............................................................................................................7-3

Creating a New Custom Box (Add/Edit Box) .............................................................. 7-3

Editing Custom Box .................................................................................................... 7-8

Storing Documents (Store File) ................................................................................ 7-12

Printing Documents (Print) ....................................................................................... 7-13

Moving a Document ................................................................................................. 7-15

Auto File Deletion Time ............................................................................................ 7-16

Printing Documents Stored in Removable USB Memory ................................................... 7-17

Saving Documents to USB Memory (Scan to USB) ........................................................... 7-20

Removing USB Memory ..................................................................................................... 7-22

Functions for Document Box .............................................................................................. 7-23

Delete after Printed .................................................................................................. 7-25

Duplex ...................................................................................................................... 7-26

Encrypted PDF Password ........................................................................................ 7-27

JPEG/TIFF Print ....................................................................................................... 7-28

XPS Fit to Page ........................................................................................................ 7-29

Storing Size .............................................................................................................. 7-30

8 Status / Job Cancel .................................................................................8-1

Checking Job Status ............................................................................................................8-2

Details of the Status Screens ..................................................................................... 8-3

Checking Job History ...........................................................................................................8-7

Sending the Log History ....................................................................................................... 8-8

Setting the Destination ............................................................................................... 8-9

Automatic Log History Transmission ........................................................................ 8-10

Manual Log History Transmission ............................................................................ 8-10

Setting E-mail Subject .............................................................................................. 8-11

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Personal information in the job log ........................................................................... 8-12

Check of Device Status ...................................................................................................... 8-13

Checking the Remaining Amount of Toner and Paper ....................................................... 8-16

9 Setup, Registration, and User Management .........................................9-1

System Menu ....................................................................................................................... 9-2

Operation Method ...................................................................................................... 9-2

System Menu Settings ............................................................................................... 9-3

Language ................................................................................................................... 9-5

Report ........................................................................................................................ 9-5

User Property ............................................................................................................. 9-7

Cassette/MP Tray Settings ........................................................................................ 9-7

Common Settings ....................................................................................................... 9-9

Copy ......................................................................................................................... 9-14

Send ......................................................................................................................... 9-15

Favorites/Application ................................................................................................ 9-16

Internet ..................................................................................................................... 9-16

Printer ....................................................................................................................... 9-17

System/Network ....................................................................................................... 9-19

Date/Timer/Energy Saver ......................................................................................... 9-27

Adjustment/Maintenance .......................................................................................... 9-28

Color Registration Procedure ................................................................................... 9-30

User Login Administration .................................................................................................. 9-36

First User Login Administration ................................................................................ 9-36

User Login Settings .................................................................................................. 9-37

Enabling/Disabling User Login Administration ......................................................... 9-38

Adding a User .......................................................................................................... 9-40

Local User Authorization .......................................................................................... 9-45

My Panel .................................................................................................................. 9-46

Editing and Deleting Users ....................................................................................... 9-47

ID Card Settings ....................................................................................................... 9-50

Simple Login ............................................................................................................ 9-51

Group Authorization ................................................................................................. 9-57

Obtain Network User Property ................................................................................. 9-61

Job Accounting ................................................................................................................... 9-63

First Job Accounting Setup ...................................................................................... 9-63

Job Accounting Settings ........................................................................................... 9-65

Enabling/Disabling Job Accounting .......................................................................... 9-66

Login/Logout ............................................................................................................ 9-67

Job Accounting Access ............................................................................................ 9-68

Adding an Account ................................................................................................... 9-69

Editing and Deleting Accounts ................................................................................. 9-71

Restricting the Use of the Machine .......................................................................... 9-73

Counting the Number of Pages Printed ................................................................... 9-75

Printing an Accounting Report ................................................................................. 9-77

Job Accounting Default Setting ................................................................................ 9-78

Unknown Login User Name Job .............................................................................. 9-79

10 Troubleshooting ....................................................................................10-1

Toner Container Replacement ........................................................................................... 10-2

Waste Toner Box Replacement ......................................................................................... 10-4

Cleaning ............................................................................................................................. 10-6

Glass Platen ............................................................................................................. 10-6

Document Processor ................................................................................................ 10-6

Paper Transfer Unit .................................................................................................. 10-7

Solving Malfunctions .......................................................................................................... 10-8

Responding to Error Messages ........................................................................................ 10-13

Clearing Paper Jams ........................................................................................................ 10-22

Paper Jam Location ............................................................................................... 10-22

Multi Purpose Tray ................................................................................................. 10-23

Cassette ................................................................................................................. 10-23

Paper Feeder ......................................................................................................... 10-24

Inside the Machine ................................................................................................. 10-24

Document Processor .............................................................................................. 10-26

11 Appendix ................................................................................................11-1

Optional Equipment ............................................................................................................ 11-2

Overview of Optional Equipment .............................................................................. 11-2

Paper Feeder ........................................................................................................... 11-2

Expansion Memory .................................................................................................. 11-3

Card Authentication Kit ............................................................................................ 11-4

SSD .......................................................................................................................... 11-4

Network Interface Kit ................................................................................................ 11-5

Wireless Network Interface Kit ................................................................................. 11-5

USB Keyboard ......................................................................................................... 11-5

ThinPrint Option ....................................................................................................... 11-5

Optional Function ..................................................................................................... 11-6

Character Entry Method ..................................................................................................... 11-8

Entry Screens ........................................................................................................... 11-8

Entering Characters ............................................................................................... 11-10

Paper ................................................................................................................................ 11-11

Basic Paper Specifications ..................................................................................... 11-12

Choosing the Appropriate Paper ............................................................................ 11-12

Special Paper ......................................................................................................... 11-15

Specifications ................................................................................................................... 11-19

Common Functions ................................................................................................ 11-19

Copy Functions ...................................................................................................... 11-20

Printer Functions .................................................................................................... 11-21

Scanner .................................................................................................................. 11-21

Document Processor .............................................................................................. 11-22

Environmental Specifications ................................................................................. 11-22

Glossary ........................................................................................................................... 11-23

Index ...............................................................................................................................Index-1

Quick Guide

Be sure to read Precautions for Use before using this machine.

It copies.

It prints.

Copying with specific settings

Printing Documents Stored in Removable USB Memory

Print via a network

What you want to do

Setup

Connecting Cables

Network Setup (LAN Cable Connection)

Install the printer driver on your computer...2-15

Loading Paper...3-2

Loading Originals...3-10

Operation Copying...4-2

Printing Documents Stored in Removable USB Memory...7-17

Printing from Applications...5-2

Administrator tasks

Print over the USB connection

Connect the USB cable

To make copies

Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the paper size, adjusting the density, etc.

To print

You can print via a network or print a PDF file directly from USB memory.

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To send documents

It sends.

Send as E-mail

Send to Folder (SMB)

Saving Documents to USB Memory

What you want to do

Setup

Connecting Cables

Network Setup (LAN Cable Connection)

Plug the USB memory

Editing Destination (Address Book/ Adding One Touch Keys)*...6-14

Loading Originals...3-10

Operation

Sending...6-2

Saving Documents to USB Memory (Scan to USB)...7-

Administrator tasks

Create a shared folder on the destination computer...6-7

You can send scanned images via a network. Or, you can also store scanned images in USB memory.

* If the destination is not stored in the address book, you can send by entering the address directly.

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To send a FAX (Only on products with the fax function installed)

NOTE

It faxes.

Send a FAX FAX directly from a computer

What you want to do

Setup

Connect the modular cord for the telephone line to this machine.

Selection of Telephone Line (Inch version only)

Network Setup (LAN Cable Connection)

Loading Paper...3-2

Operation

FAX Operation Network FAX Operation

Administrator tasks

Install the Network FAX Driver on your computer*

Editing Destination (Address Book/Adding One Touch Keys)**

As well as sending a FAX via the telephone lines, you can also send a FAX via a network.

For more information on setting up and sending a FAX, refer to the FAX Operation Guide.

* For more information, refer to the Network FAX Driver Operation Guide. ** If the destination is not stored in the address book, you can send the FAX by entering the address directly.

Menu Map

Copies (page 4-3)

Paper Selection (page 3-41)

Zoom (page 4-5)

Density (page 3-43)

Duplex (page 4-7)

Combine (page 4-10)

Collate (page 3-42)

Functions Original Size (page 3-35)

Original Orientation (page 3-36)

Color Selection (page 3-53)

Original Image (page 3-45)

EcoPrint (page 3-46)

Hue Adjustment (page 4-13)

Color Balance (page 4-14)

Sharpness (page 3-47)

Background Density Adj. (page 3-48)

Saturation (page 4-15)

Continuous Scan (page 3-39)

Job Finish Notice (page 3-54)

File Name Entry (page 3-56)

Priority Override (page 3-57)

Add/Edit Shortcut (page 3-25)

One Touch Key (page 6-16)

Address Book (page 6-14)

Ext. Address Book (refer to Embedded Web Server RX User Guide)

E-mail (page 6-17)

Folder (page 6-18)

FAX (refer to Fax Operation Guide)

WSD Scan (page 6-42)

Functions File Format (page 3-50)

Original Size (page 3-35)

Original Orientation (page 3-36)

Duplex (page 3-37)

Sending Size (page 6-37)

File Separation (page 6-39)

Scan Resolution (page 3-44)

Density (page 3-43)

Color Selection (page 3-53)

Original Image (page 3-45)

Sharpness (page 3-47)

Background Density Adj. (page 3-48)

FAX TX Resolution (refer to Fax Operation Guide)

Zoom (page 3-49)

Continuous Scan (page 3-39)

File Name Entry (page 3-56)

E-mail Subject/Body (page 6-40)

Job Finish Notice (page 3-54)

FTP Encrypted TX (page 6-41)

FAX Delayed Transmission (refer to Fax Operation Guide)

FAX Direct Transmission (refer to Fax Operation Guide)

FAX Polling RX (refer to Fax Operation Guide)

FAX TX Report (refer to Fax Operation Guide)

Add/Edit Shortcut (page 3-25)

Custom Box Menu Add (page 7-3)

Edit (page 7-8)

Delete (page 7-8)

Print Copies (page 7-14)

Paper Selection (page 3-41)

Collate (page 3-42)

Duplex (page 7-26)

Delete after Print (page 7-25)

Functions Priority Override (page 3-57)

Job Box (page 5-6)

File Name Entry (page 3-56)

Job Finish Notice (page 3-54)

Add/Edit Shortcut (page 3-25)

Removable Memory

Menu Store File File Format (page 3-50)

Duplex (page 3-37)

Scan Resolution (page 3-44)

Density (page 3-43)

File Name Entry (page 3-56)

Functions Original Size (page 3-35)

Original Orientation (page 3-36)

Storing Size (page 7-30)

Color Selection (page 3-53)

Original Image (page 3-45)

Sharpness (page 3-47)

Background Density Adj. (page 3-48)

Zoom (page 3-49)

Continuous Scan (page 3-39)

Job Finish Notice (page 3-54)

File Separation (page 6-39)

xii

Add/Edit Shortcut (page 3-25)

Print Copies (page 7-18)

Paper Selection (page 3-41)

Collate (page 3-42)

Duplex (page 7-26)

Functions Color Selection (page 3-53)

EcoPrint (page 3-46)

Job Finish Notice (page 3-54)

Priority Override (page 3-57)

Encrypted PDF Password (page 7-27)

JPEG/TIFF Print (page 7-28)

XPS Fit to Page (page 7-29)

Add/Edit Shortcut (page 3-25)

Sub Address Box (refer to Fax Operation Guide)

Polling Box (refer to Fax Operation Guide)

Print Job Status (page 8-3)

Send Job Status (page 8-4)

Store Job Status (page 8-5)

Scheduled Job (page 8-6)

Print Job Log (page 8-7)

Send Job Log (page 8-7)

Store Job Log (page 8-7)

FAX Job Log (page 8-7)

Scanner (page 8-13)

Printer (page 8-14)

FAX (page 8-14)

Toner Status (page 8-16)

Paper Status (page 8-16)

Removable Memory (page 8-14)

Connection Status (page 8-14)

SSD (page 8-15)

xiii

Quick Setup Wizard (page 3-29)

Language (page 9-5)

Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5)

FAX Setup (page 3-29)

Paper Setup (page 3-29)

Energy Saver Setup (page 3-29)

Network Setup (page 3-29)

Font List (page 9-5)

Network Status (page 9-5)

Service Status (page 9-6)

Accounting Report (page 9-6)

Sub Address Box List (refer to Fax Operation Guide)

FAX List (Index) (refer to Fax Operation Guide)

FAX List (No.) (refer to Fax Operation Guide)

Outgoing FAX Report (refer to Fax Operation Guide)

Incoming FAX Report (refer to Fax Operation Guide)

Admin Report Settings (refer to Fax Operation Guide)

Result Report Setting (page 9-6)

Sending Log History (page 8-8)

Counter Printed Pages (page 3-14)

Scanned Pages (page 3-14)

Send Result Report (page 9-6)

RX Result Report (refer to Fax Operation Guide)

Job Finish Notice Setting (page 9-6)

Send Log History (page 8-10)

Auto Sending (page 8-10)

Destination (page 8-9)

Job Log Subject (page 8-11)

Personal Information (page 8-11)

xiv

User Property (page 9-7)User Name (page 9-7)

Access Level (page 9-7)

Account Name (page 9-7)

E-mail Address (page 9-7)

ID Card Info. (page 9-7)

Simple Login (page 9-7)

My Panel (page 9-7)

Group Name (page 9-7)

Group ID (page 9-7)

Cassette/MP Tray Settings (page 9-7)

Common Settings (page 9-9)

Cassette 1 (to 3) (page 9-7)

Multi Purpose Tray (page 9-8)

Default Screen (page 9-9)

Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)

Original Settings (page 9-9)

Paper Settings (page 9-

10)

Paper Size (page 9-7)

Media Type (page 9-7)

Paper Size (page 9-8)

Media Type (page 9-8)

Key Confirmation (page 9-9)

Job Finish (page 9-9)

Ready (page 9-9)

Warning (page 9-9)

Key Confirmation (USB Keyboard) (page 9-9)

FAX Speaker Volume (refer to Fax Operation Guide)

FAX Monitor Volume (refer to Fax Operation Guide)

Custom Original Size (page 9-9)

Default Original Size (page 9-9)

Custom Paper Size (page 9-10)

Media Type Settings (page 9-10)

Default Paper Source (page 9-10)

Paper Selection (page 9-10)

Media for Auto (Color) (page 9-10)

Media for Auto (B & W) (page 9-10)

Special Paper Action (page 9-10)

Function Defaults (page 9-11)

File Format (page 9-11)

Original Orientation (page 9-11)

Collate (page 9-11)

File Separation (page 9-11)

Scan Resolution (page 9-11)

Color Selection (Copy) (page 9-11)

Color Select.(Send/Store) (page 9-12)

Original Image (Copy) (page 9-12)

Original Image (Send/Store) (page 9-12)

Background Density Adj. (Copy) (page 9-12)

Background Density Adj. (Send/Store) (page 9-12)

EcoPrint (page 9-12)

FAX TX Resolution (refer to Fax Operation Guide)

Zoom (page 9-12)

Continuous Scan (Except FAX) (page 9-12)

Continuous Scan (FAX) (refer to Fax Operation Guide)

File Name Entry (page 9-12)

E-mail Subject/Body (page 9-12)

FTP Encrypted TX (page 9-12)

JPEG/TIFF Print (page 9-12)

XPS Fit to Page (page 9-12)

Detail Settings (page 9-

13)

Preset Limit (page 9-13)

Error Handling (page 9-

13)

Measurement (page 9-13)

Low Toner Alert Level (page 9-13)

Keyboard Layout (page 9-14)

USB Keyboard Type (page 9-14)

Format SSD (page 9-14)

Duplexing Error (page 9-13)

Paper Mismatch Error (page 9-13)

Image Quality (page 9-13)

PDF/A (page 9-13)

High Comp. PDF (page 9-13)

Display Status/Log (page 9-14)

Display Jobs Detail Status (page 9-14)

Display Jobs Log (page 9-14)

Display FAX Log (page 9-14)

xvi

Copy (page 9-14) Auto Paper Selection (page 9-14)

Auto % Priority (page 9-14)

Reserve Next Priority (page 9-14)

DP Read Action (page 9-14)

Send (page 9-15) Dest. Check before Send (page 9-15)

Entry Check for New Dest. (page 9-15)

Send and Forward (page 9-15)

Color TIFF Compression (page 9-15)

Default Screen (page 9-15)

Document Box Custom Box (page 7-3) Add/Edit (page 7-3)

Sub Address Box (refer to Fax Operation Guide)

Job Box (page 5-6) Quick Copy Job Retention (page 5-8)

Polling Box (refer to Fax Operation Guide)

FAX (refer to Fax Operation Guide)

Favorites/Application Default Screen (page 9-16)

Application (page 9-16)

Internet Proxy (page 9-16)

Address Book/One To uc h

Address Book (page 6-24)

One Touch Key (page 6-33)

Forward (page 9-15)

Destination (page 9-15)

Default Setting (page 7-16)

Deletion of Job Retention (page 5-11)

Address Book Defaults Sort

Print List (refer to Fax Operation Guide)

xvii

User Login/Job Accounting

User Login Settings (page 9-36)

User Login (page 9-38)

Local User List (page 9-40)

ID Card Settings (page 9-50)

Job Accounting Settings (page 9-63)

Simple login settings (page 9-51)

Local User Authorization (page 9-45)

Group Authorization Set. (page 9-57)

Obtain NW User Property (page 9-61)

Job Accounting (page 9-66)

Job Accounting Access (page 9-68)

Print Accounting Report (page 9-77)

Total Job Accounting (page 9-75)

Each Job Accounting (page 9-75)

Accounting List (page 9-69)

Simple Login (page 9-51)

Simple Login Setup (page 9-51)

Group Authorization (page 9-57)

Group List (page 9-57)

Printed Pages (page 9-75)

Scanned Pages (page 9-75)

FAX TX Pages (page 9-75)

FAX TX Time (page 9-75)

Counter Reset (page 9-75)

Default Setting (page 9-

78)

Unknown ID Job (page 9-79)

Apply Limit (page 9-78)

Copier/Printer Count (page 9-78)

Default Counter Limit (page 9-78)

xviii

Printer (page 9-17) Emulation (page 9-17)

Color Setting (page 9-17)

EcoPrint (page 9-17)

Override A4/Letter (page 9-17)

Duplex (page 9-17)

Copies (page 9-17)

Orientation (page 9-17)

Wide A4 (page 9-17)

Form Feed TimeOut (page 9-17)

LF Action (page 9-17)

CR Action (page 9-17)

Job Name (page 9-17)

User Name (page 9-17)

Paper Feed Mode (page 9-18)

Auto cassette Change (page 9-18)

Gloss Mode (page 9-18)

System/Network (page 9-19)

Network (page 9-19) Host Name (page 9-19)

TCP/IP Settings (page 9-19)

WSD Scan (page 9-22)

WSD Print (page 9-22)

Enhanced WSD (page 9-22)

Enhanced WSD (SSL) (page 9-22)

IPSec (page 9-22)

Secure Protocol (page 9-22)

TCP/IP (page 9-19)

IPv4 Settings (page 9-19)

IPv6 Settings (page 9-20)

Bonjour (page 9-20)

Protocol Detail (page 9-21)

SSL (page 9-22)

IPP Security (page 9-22)

HTTP Security (page 9-22)

LDAP Security (Ext. Address Book) (page 9-23)

LDAP Security (User Property) (page 9-23)

LAN Interface (page 9-23)

Restart Network (page 9-23)

xix

SMTP Security (page 9-23)

POP3 Security (User 1) (page 9-23)

POP3 Security (User 2) (page 9-23)

POP3 Security (User 3) (page 9-23)

Optional Network (page 9-24)

Network Interface (Send) (page 9-25)

Wireless Network (page 9-24)

Basic (page 9-25) Host Name (page 9-25)

Connection Status (page 9-24)

Quick Setup (page 9-24)

Custom Setup (page 9-24)

TCP/IP Settings (page 9-25)

LAN Interface (page 9-25)

MAC Address Filter (page 9-25)

Restart Network (page 9-25)

Date/Timer/Energy Saver (page 9-27)

Interface Block Setting (page 9-26)

Security Level (page 9-4)

Restart (page 9-4)

RAM Disk Setting (page 9-26)

Optional Memory (page 9-26)

Optional Function (page 11- 6)

Date/Time (page 9-27)

Date Format (page 9-27)

Time Zone (page 9-27)

Auto Panel Reset (page 9-27)

Panel Reset Timer (page 9-27)

USB Host (page 9-26)

USB Device (page 9-26)

USB Storage (page 9-26)

Optional Interface 1 (page 9-26)

Optional Interface 2 (page 9-26)

Optional Interface (page 9-26)

Low Power Timer (page 9-27)

Sleep Rules (models for Europe) (page 9-27)

Sleep Level (models except for Europe) (page 9-27)

Sleep Timer (page 9-27)

Auto Error Clear (page 9-27)

Error Clear Timer (page 9-28)

Unusable Time (refer to Fax Operation Guide)

Adjustment/ Maintenance (page 9-

28)

Density Adjustment (page 9-28)

Background Density Adj. (page 9-28)

Auto Color Correction (page 9-28)

Correcting Black Line (page 9-28)

Display Brightness (page 9-28)

Color Registration (page 9-28)

Drum Refresh (page 9-29)

Calibration (page 9-29)

Laser Scanner Cleaning (page 9-29)

Service Setting Test Page

Copy (page 9-28)

Send/Box (page 9-28)

Copy (Auto) (page 9-28)

Send/Box (Auto) (page 9-28)

Maintenance

FAX Country Code

FAX Call Settings

FAX Call Settings (Europe Only)

Altitude Adjustment (page 9-29)

MC (page 9-29)

DEV-SET

DEV-CLN

Memory Diagnostics (page 9-29)

Exchange Selection (refer to Fax Operation Guide)

PBX Setting

Dial No. to PSTN (refer to Fax Operation Guide)

xxi

xxii

1 Preface

This chapter explains the following topics:

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-3

Legal Restriction on Copying/Scanning ................................................................................................... 1-4

Legal and Safety Information ............................................................................................................................. 1-5

Legal Information ..................................................................................................................................... 1-5

Energy Saving Control Function .............................................................................................................. 1-8

Automatic 2-Sided Copy Function ........................................................................................................... 1-8

Paper Recycling ....................................................................................................................................... 1-8

Energy Star (ENERGY STAR®) Program ................................................................................................ 1-8

About this Operation Guide ................................................................................................................................ 1-9

Conventions in This Guide ....................................................................................................................... 1-9

Originals and Paper Sizes ...................................................................................................................... 1-11

1-1

Preface > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Preface > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-3

Preface > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

1-4

Preface > Legal and Safety Information

Legal and Safety Information

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited.

Regarding Trade Names

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the NF module developed by ACCESS Co., Ltd.

• This machine contains the software having modules developed by Independent JPEG Group.

• ThinPrint is a trademark of ThinPrint GmbH in Germany and other countries.

All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in this Operation Guide.

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL.

Open SSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

1-5

Preface > Legal and Safety Information

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)”

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

1-6

Preface > Legal and Safety Information

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

1-7

Preface > Legal and Safety Information

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 1 minute has passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Low Power Mode on page 2-27.

Sleep

The device automatically enters Sleep when 15 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information refer to Sleep and Auto Sleep on page 2-28.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex on page 4-7.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a company participating in ENERGY STAR that this product has earned the ENERGY STAR.

1-8

Preface > About this Operation Guide

NOTE

IMPORTANT

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Preface Includes information about operating precautions, trademarks, and this manual.

2 Preparation before Use Provides information about part names, connecting cables, and setting up and

configuring the machine.

3 Common Operations Explains overall machine operation, including loading paper and originals and logging in

and out.

4 Copying Describes the functions you can use when copying.

5 Printing Provides information about functionality that is available when using the machine as a

printer.

6 Sending Describes the functions you can use when sending originals.

7 Document Box Provides a basic guide to using document boxes.

8 Status / Job Cancel Explains how to check the job status and job history and how to cancel jobs being

printed or waiting to print. Also explains how to check the remaining paper and device status and how to cancel fax transmission.

9 Setup, Registration, and User

Management

10 Troubleshooting Explains how to respond to error indications such as when the machine runs out of

11 Appendix Explains how to enter characters, and lists the machine specifications.

Explains system menu functionality related to overall machine operation, job accounting, and user management.

toner and problems such as paper jams.

Introduces the convenient optional equipment available for this machine.

Provides information on media types and paper sizes. Also includes a glossary of terms.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel keys or a computer screen. Press the Start key.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed on the touch panel. Ready to copy is

displayed.

Used to emphasize a key word, phrase or references to additional information.

For more information refer to Sleep and Auto Sleep on page 2-28.

NOTE Indicates supplemental information or operations for reference.

IMPORTANT Indicates items that are required or prohibited so as to avoid problems.

CAUTION

Indicates what must be observed to prevent injury or machine breakdown and how to deal with it.

1-9

CAUTION

Preface > About this Operation Guide

Copy

Ready to copy. (Full Color) Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

Copy Screen

GB0001_01

Custom

Box

Custom box screen

Custom Box

10:10Document Box.

DEF

GHI

JKL

ABC

Cancel Next >Menu

1/25

㪥㪼㫋㫎㫆㫉㫂㩷㪬㫊㪼㫉

㪥㫆㩷㪦㫎㫅㪼㫉㪥㫆㩷㪦㫎㫅㪼㫉

㪥㫆㩷㪦㫎㫅㪼㫉

GB1088_00

Send

Send Screen

Send Dest. :

Recall

Check

E-mail

One Touch Key Address Book Ext Address Book

FAXFolder

Functions

10:10

1/2

Favorites

Ready to send.

GB0055_00

USB

Memory

Custom box screen

Removable Memory

10:10Document Box.

7-9-2.JPG

11-3-3.JPG

< Back PrintMenu

1/1

Cancel

GB0089_03

Ready to copy. (Full Color) Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

Ready to copy. (Full Color) Functions

10:10

EcoPrint

Off

Hue Adjustment

2/4

Add/Edit

Shortcut

Color Balance

Off

Sharpness

Ready to copy. (Full Color) Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0002_01

GB0001_01

Use [ ] or [ ] to scroll up and down.

Job types for which each function can be set are shown with icons.

Icon Description Icon Description

This function can be set while copying a document.

This function can be set while sending a document.

The function can be used when printing from a custom box.

The function can be used when saving to or printing from removable memory such as a USB memory stick.

In this guide, steps where touch panel keys are used are outlined in red.

E.g.) Select [Zoom].

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:

E.g.) Select [Functions] and then [EcoPrint].

1-10

Preface > About this Operation Guide

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Originals Paper

Horizontal direction Vertical direction

1-11

Preface > About this Operation Guide

1-12

2 Preparation before

Use

This chapter explains the following topics:

Part Names ........................................................................................................................................................ 2-2

Machine ................................................................................................................................................... 2-2

Operation Panel ....................................................................................................................................... 2-6

Touch Panel ............................................................................................................................................. 2-7

Determining the Connection Method and Preparing Cables .............................................................................. 2-8

Connection Example ................................................................................................................................ 2-8

Preparing Necessary Cables ................................................................................................................... 2-9

Connecting Cables ........................................................................................................................................... 2-10

Connecting LAN Cable .......................................................................................................................... 2-10

Connecting USB Cable ........................................................................................................................... 2-11

Connecting the Power Cable .................................................................................................................. 2-11

Power On/Off ................................................................................................................................................... 2-13

Power On ............................................................................................................................................... 2-13

Power Off ............................................................................................................................................... 2-13

Installing Software ............................................................................................................................................ 2-15

Software on DVD (Windows) ................................................................................................................. 2-15

Installing Printer Driver in Windows ....................................................................................................... 2-16

Uninstalling the Software ....................................................................................................................... 2-21

Installing Printer Driver in Macintosh ..................................................................................................... 2-21

Setting TWAIN Driver ............................................................................................................................. 2-24

Setting WIA Driver ................................................................................................................................. 2-26

Energy Saver function ...................................................................................................................................... 2-27

Low Power Mode ................................................................................................................................... 2-27

Sleep and Auto Sleep ............................................................................................................................ 2-28

Machine Setup Wizard ..................................................................................................................................... 2-29

Embedded Web Server RX .............................................................................................................................. 2-30

Accessing Embedded Web Server RX .................................................................................................. 2-31

Changing Security Settings ................................................................................................................... 2-32

Changing Device Information ................................................................................................................ 2-33

E-mail settings ....................................................................................................................................... 2-34

Registering Destinations ........................................................................................................................ 2-37

Registering a Custom Box ..................................................................................................................... 2-38

Printing a document stored in a Custom Box ........................................................................................ 2-39

2-1

Preparation before Use > Part Names

Part Names

Machine

1 Document Processor

2 Operation Panel

3 Inner Tray

4 Paper Stopper

5 Multi Purpose Tray (MP Tray)

6 Paper Width Guides

7 Support Tray Section of the Multi Purpose Tray

8 Cassette 1

9 USB Memory Slot

10 Main Power Switch

11 Paper Gauge

12 Lower Feed Cover

2-2

Preparation before Use > Part Names

14 15

16 17

13 Top Cover

14 Black Toner Container (K)

15 Magenta Toner Container (M)

16 Cyan Toner Container (C)

17 Yellow Toner Container (Y)

18 Waste Toner Cover

19 Waste Toner Box

20 Fuser Cover

21 Paper Transfer Unit

22 Paper Ramp

23 Duplex Unit

2-3

Preparation before Use > Part Names

25 26

30 31

24 Option Interface Slot 1*

25 LINE connector*

26 TEL connector*

27 USB Interface Connector

28 Network Interface Connector/Indicators

29 Option Interface Slot 2

30 Right Cover

31 Power Cord Connector

32 Rear Cover

33 Rear Cover Lever

* Only on products with the fax function installed.

2-4

Preparation before Use > Part Names

34 35

38 39

34 Original Width Guides

35 Document Processor Cover

36 Document Processor Open/Close Handle*

37 Original Table

38 Original Stopper

39 Original Eject Table

40 Top Cover Lever*

41 Handholds

42 Platen

43 Slit Glass

* To prevent toppling, the top cover and document processor cannot be opened at the same time.

44 Cassette 1

45 Paper Width Guides

46 Paper Length Guide

47 Paper Width Adjusting Tab

48 Paper Size Dial

2-5

Preparation before Use > Part Names

Touch panel. Displays buttons for configuring machine settings.

Processing: Blinks while printing or sending.

Memory: Blinks while the machine is accessing the fax memory or USB

memory (generalpurpose item).

Attention: Lights or blinks when an error occurs and a job is stopped.

Displays the System Menu/Counter screen.

Displays the Status/Job Cancel screen.

Displays the Copy screen.

Displays the Favorites screen.

When using an application, displays the application screen.

Displays the screen for sending.

Displays the Document Box screen.

Displays the FAX screen.

Select the color mode.

Auto Color: Automatically recognizes whether a document is color or black & white and then scans the document.

Full Color: Scans all documents in full color.

Black & White: Scans all documents in black & white.

Ends operation (logs out) on the Administration screen.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Lit when the machine's main power is on.

Numeric keys.

Enter numbers and symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Specifies registered information such as address numbers and user IDs by number.

Cancels or pauses the printing job in progress.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Starts copying and scanning operations and processing for setting operations.

Ready to copy. (Full Color) Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

Operation Panel

2-6

Preparation before Use > Part Names

Ready to copy. (Full Color) Functions

Original Size

10:10

Original Orientation

Text+Photo

Full Color

Original Image

1/4

Add/Edit Shortcut

Color Selection

Top Edge on Left

Ready to copy. (Full Color) Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

100% Normal 0

OnOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

Displays the status of the equipment as well as necessary operation messages.

Displays available functions.

Configures more advanced function settings.

Displays the time and number of copies.

Displays shortcuts.

GB0001_04GB0002_00

Displays the status of the equipment as well as necessary operation messages.

Displays available functions and settings.

Return to the previous screen.

Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.

Registers functions as shortcuts.

Displays Favorites.

Touch Panel

2-7

Preparation before Use > Determining the Connection Method and Preparing Cables

Administrator’s PC

Embedded Web Server

Network settings, Scanner

default settings, User and

destination registration

Printing

Network FAX

FAX

MFP

USB

Network

FAX

Network

Network/USB

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

 6-17

Send SMB

Saves the scanned image as a data file on your PC.

 6-18

Send FTP

Sends the scanned image as a data file on the FTP.

 6-18

TWAIN Scanning

WIA Scanning

TWAIN and WIA are standardized interface for communication between software applications and image acquisition devices.

* Only on products with the fax function installed.

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T)

2-8

Preparation before Use > Determining the Connection Method and Preparing Cables

Preparing Necessary Cables

Prepare the necessary cables according to the interface you use.

Connection Environment Function Necessary Cable

Connect a LAN cable to the machine.

Connect a USB cable to the machine.

• Printer

• Scanner (Send E-mail/Send SMB/Send FTP)

• Scanner (TWAIN/WIA)

• Printer

• Scanner (TWAIN/WIA)

LAN (10Base-T, 100Base-TX, or 1000BASE-T Shielded)

USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.0 m, Shielded)

2-9

Preparation before Use > Connecting Cables

Check that the indicators are off.

Connecting Cables

Connecting LAN Cable

The equipment can be connected with a network cable and used as a network printer or network scanner.

Power Off.

Connect the machine.

1 Connect the LAN cable to the network interface located on right side of the body.

2 Connect the other end of the cable to the hub.

Set up the machine.

Configure the network settings.

For details, refer to Machine Setup Wizard on page 2-29.

2-10

Preparation before Use > Connecting Cables

Check that the indicators are off.

Connecting USB Cable

The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is no network.

Power Off.

Connect the machine.

1 Connect the USB cable to the appropriate interface located on the right side of the body.

2 Connect the other end of the cable to the PC.

Connecting the Power Cable

1 Remove the Power Cord Connector Cover.

2-11

Preparation before Use > Connecting Cables

IMPORTANT

2 Connect one end of the supplied power cable to the machine and the other end to a power

outlet.

Only use the power cable that comes with the machine.

3 Replace the Power Cord Connector Cover.

2-12

Preparation before Use > Power On/Off

IMPORTANT

Main Power indicator

Power On/Off

Power On

When the main power indicator is lit... (Recovery from sleep)

Press the Energy Saver key.

When the main power indicator is off...

Power Off

Turn the main power switch on.

When turning off the main power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch.

When not turning off the main power switch (sleep)

Press the Energy Saver key. The Energy Saver key light will go out, and the Main Power indicator will light up.

2-13

Preparation before Use > Power On/Off

NOTE

IMPORTANT

Check that the indicators are off.

Main Power indicator

When turning off the main power switch

Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes.

Press the Energy Saver key.

Verify that the Energy Saver key light has gone out and that the Main Power indicator is lit up.

Turn the main power switch off.

When the Processing indicator or Memory indicator is lit up, the machine is operating. Turning off the main power switch while the machine is operating may cause it to malfunction.

In case of not using the machine for an extended period of time

CAUTION

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If using the products equipped with the fax function, note that turning the machine off at the main power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-14

Preparation before Use > Installing Software

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either Express Install or Custom Install can be selected for the installation method. Express Install is the standard installation method. To install components that cannot be installed by Express Install, use Custom Install. For details, refer to Custom Installation in the Custom Install on page 2-18.

Installation method

● : Standard installation

: Allows selection of

○

Software Description

the components to be installed

Printing System Driver This driver enables files on a computer to be printed by the

machine. Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.

Use this driver to create PDF files.

Printing System (XPS) Driver This printer driver supports the XPS (XML Paper Specification)

format developed by Microsoft Corporation.

KPDL mini-driver/PCL mini-driver This is a Microsoft MiniDriver that supports PCL and KPDL.

There are some restrictions on the machine features and option features that can be used with this driver.

TWAIN Driver This driver enables scanning on the machine using a TWAIN-

compliant software application.

WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows

that enables reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAINcompliant software application is not installed in the computer.

FAX Driver This makes it possible to send a document created in a

computer software application as a fax via the machine.

Express

Install

●

Custom

Install

○

Status Monitor The Status Monitor shows a print system status message at the

bottom right of the printing screen. You can also start

Embedded Web Server RX to check and change printer

settings.

File Management Utility This makes it possible to send and save a scanned document

to a specified network folder.

Network Tool for Direct Printing This makes it possible to print a PDF file without starting Adobe

Acrobat/Reader.

NETWORK PRINT MONITOR This is a utility for administrators that enables monitoring of the

machine on the network.

FONTS These are display fonts that enable the machine's built-in fonts

to be used in a software application.

2-15

●

○

Preparation before Use > Installing Software

NOTE

Click View License Agreement and read the License Agreement.

Installation on Windows must be done by a user logged on with administrator privileges.

When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the installation, press the

FAX functions available only on products with the fax function installed.

WIA driver and Printing System (XPS) Driver cannot be installed on Windows XP.

Energy Saver

key to wake the device from Low Power Mode or Sleep before continuing.

Installing Printer Driver in Windows

Express Install

The following procedure is an example for installing the software in Windows 7 using Express Install.

For details, refer to Custom Installation in the Custom Install on page 2-18.

Insert the DVD.

Installation on Windows must be done by a user logged on with administrator privileges.

If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.

If the autorun screen is displayed, click Run setup.exe.

If the user account management window appears, click Yes (Allow).

Display the screen.

2-16

Preparation before Use > Installing Software

NOTE

Packages include the following software:

• Driver Package Printing System Driver, Fonts, Status Monitor

• Scan Package TWAIN Driver

Install using Express Install.

You can also select Use host name for port name and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.)

To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on

and click (Reload).

If the Windows security window appears, click Install this driver software anyway.

Finish the installation.

When Your software is ready to use appears, you can use the software. To print a test page, click the Print a test page checkbox and select the machine.

Click Finish to exit the wizard.

2-17

Preparation before Use > Installing Software

NOTE

Click View License Agreement and read the License Agreement.

When you have selected Device settings in Windows XP, the dialog box for device setting will appear after Finish is clicked. Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed. For details, refer to the Device Settings in the Printing System Driver User Guide on the DVD.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

The TWAIN driver can be installed if the machine and computer are connected via a network. If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver on

page 2-24.

Custom Install

The following procedure is an example for installing the software in Windows 7 using Custom Install.

Insert the DVD.

Installation on Windows must be done by a user logged on with administrator privileges.

If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.

If the autorun screen is displayed, click Run setup.exe.

If the user account management window appears, click Yes (Allow).

Display the screen.

2-18

Preparation before Use > Installing Software

Install using Custom Install.

1 Select the device to be installed.

The following buttons can be used.

: This changes the display to icon and text display.

: Use this to select multiple items.

: If the desired device does not appear, press this button to directly select the device.

2 Select the driver to be installed.

3 Select the utility to be installed.

2-19

Preparation before Use > Installing Software

NOTE

4 Click Install.

To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

Finish the installation.

When Your software is ready to use appears, you can use the software. To print a test page, click the Print a test page checkbox and select the machine.

Click Finish to exit the wizard.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

The TWAIN driver can be installed if the machine and computer are connected via a network. If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver on

page 2-24.

2-20

Preparation before Use > Installing Software

NOTE

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

Click Start button on the Windows and then select All Programs, (name of offer company), and Uninstall Product Library to display the Uninstall Wizard.

Uninstall the software.

Place a check in the check box of the software to be deleted.

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

The software can also be uninstalled using the Product Library.

In the Product Library installation screen, click Uninstall, and follow the on-screen instructions to uninstall the software.

Installing Printer Driver in Macintosh

The machine's printer functionality can be used by a Macintosh computer.

Installation on MAC OS must be done by a user logged on with administrator privileges.

When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

For details, refer to Printer on page 9-17.

If connecting by Bonjour, enable Bonjour in the machine's network settings.

For details, refer to Bonjour on page 9-20.

In the Authenticate screen, enter the name and password used to log in to the operating system.

2-21

Preparation before Use > Installing Software

Insert the DVD.

Double-click the [GEN_LIB] icon.

Display the screen.

Double-click [(Brand Name) OS X vx.x] depending on your Mac OS version.

Install the Printer Driver.

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

Configure the printer.

1 Display the window.

2-22

Preparation before Use > Installing Software

NOTE

The number entered in "Address" will automatically appear in "Name". Change if needed.

2 Click the IP icon for an IP connection and then enter the IP address and printer name.

When using a Bonjour connection, select Name". The driver with the same name as the machine automatically appears in "Driver".

3 Select the options available for the machine and click Continue.

4 The selected machine is added.

Default

and click the item that appears in "Printer

2-23

Preparation before Use > Installing Software

NOTE

Enter the machine name.

Select this machine from the list.

Enter the machine's IP address or host name.

When user login administration is enabled

Select the checkbox beside Authentication, and enter Login User Name (up to 64 characters) and Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside Account ID, and enter the account ID as many as eight digits.

When using SSL, select the checkbox beside SSL.

Network

USB

Set units of measurement.

Enter the machine name.

Select this machine from the list.

When user login administration is enabled

Select the checkbox beside Authentication, and enter Login User Name (up to 64 characters) and Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside Account ID, and enter the account ID as many as eight digits.

Set Image Compression and the Compression Level.

Set units of measurement.

Setting TWAIN Driver

Display the screen.

1 Select Start button of the Windows display, All Programs, (Brand Name) and then TWAIN

Driver Setting. In Windows 8, select Search in charms, Apps, and then TWAIN Driver Setting.

2 Click Add.

Configure TWAIN Driver.

When the machine’s IP address is unknown, contact Administrator.

2-24

Preparation before Use > Installing Software

NOTE

Finish registering.

Click Delete to delete the added machine. Click Edit to change names.

2-25

Preparation before Use > Installing Software

Setting WIA Driver

NOTE

The following is not necessary to register when using the machine possesses an IP address or host name that you have specified during installation of WIA Driver.

Display the screen.

1 Click the Windows Start button and enter Scanner in Program and File Search. Click

View scanners and cameras in the search list.

n Windows 8, click Search in charms, and then Settings, and enter "Scanner" in the search box. Click View scanners and cameras in the search list then the Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and press the Properties.

Configure WIA Driver.

Enter the machine name.

When using SSL, select the checkbox beside SSL.

Set units of measurement.

Set Image Compression and the Compression Level.

Network

USB

When user login administration is enabled, select the checkbox beside Authentication, and enter Login User Name (up to 64 characters) and Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside Account ID, and enter the account ID as many as eight digits.

Set units of measurement.

NOTE

Enter the scanner address when the device and computer are connected via a network.

2-26

Preparation before Use > Energy Saver function

NOTE

Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to reduce power consumption. If a further period of time elapses without the machine being used, the machine automatically enters sleep mode, which minimizes power consumption.

Low Power Mode

If the machine is not operated for a certain period of time, the Energy Saver indicator will light up and the touch panel will become dark to reduce power consumption. This status is referred to as Low Power Mode. "Low power." will be displayed on the touch panel.

The default preset time is 1 minute.

For more information about configuring settings, refer to Low Power Timer on page 9-27.

If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Low Power Mode when using the optional fax, the machine automatically wakes up and starts printing.

To resume, perform one of the following actions.

• Press any key on the operation panel.

• Open the document processor.

• Place originals in the document processor.

The machine will be ready to operate within 11 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

When a preset time of Low Power Timer and Sleep Timer is same, Sleep Mode overrides Low Power Mode.

2-27

Preparation before Use > Energy Saver function

NOTE

Sleep and Auto Sleep

To enter Sleep, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver key, and Main Power indicators. This status is referred to as Sleep.

If print data is received during Sleep, the touch panel lights up and printing starts.

If you are using the products equipped with the fax function, received data is printed out while the operation panel remains unlit.

To resume, press the Energy Saver key. The machine will be ready to use within 20 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

When a preset time of Low Power Timer and Sleep Timer is same, Sleep Mode overrides Low Power Mode.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The default preset time is 15 minutes.

For more information about configuring settings, refer to Sleep Timer on page 9-27.

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. In addition, it takes longer for the machine to wake and return to normal operation.

For more information on Sleep Rules settings, refer to Sleep Rules (models for Europe) on page 9-

27.

Sleep Level (Energy Saver) (models except for Europe)

This mode reduces power consumption even more than normal Sleep mode, and allows Sleep Mode to be set separately for each function. The time required for the machine to wake up from power save mode and resume normal operation will be longer than for normal Sleep Mode.

If the optional network interface kit is installed, Energy Saver cannot be specified.

For more information on Sleep Level (Energy Saver) Mode settings, refer to Quick Setup Wizard on page 3-29.

2-28

Preparation before Use > Machine Setup Wizard

Machine setup

10:10

This wizard will help you set up your machine.

To continue, press [Next >].

< Back Next >

1. Date/Time

2. Network

System Menu/Counter.

GB0889_00

Machine Setup Wizard

The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.

Following the instructions on the screen to configure the following settings:

Date/Time settings Time Zone

Summer Time

Date

Time

Network settings Obtain IP Address

IP Address

Subnet Mask

Default Gateway

For details about settings, refer to the help information displayed on the touch panel. To make changes after this initial configuration, refer to Date/Timer/Energy Saver on page 9-27 and System/ Network on page 9-19.

2-29

Preparation before Use > Embedded Web Server RX

NOTE

Embedded Web Server RX

If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. This section explains how to access Embedded Web Server RX, and how to change security settings and the host name.

For details on Embedded Web Server RX, refer to the Embedded Web Server RX User Guide.

To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click [Login]. Entering the predefined administrator password allows the user to access all pages, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

Settings that the administrator and general users can configure in Embedded Web Server RX are as follows.

Setting Description

Device Information

Job Status Displays all device information, including print and scan jobs, storing jobs,

Document Box Add or delete document boxes, or delete documents within a document box.

Address Book Create, edit, or delete addresses and address groups.

Device Settings Configure the advanced settings of the machine.

Function Settings Configure the advanced function settings.

Network Settings Configure the network advanced settings.

The machine's structure can be checked. Configuration, Counter, About Embedded Web Server RX

scheduled jobs, and job log history.

Printing Jobs Status, Printing Job Log, Sending Job Status, Scheduled Jobs, Sending Job Log, Storing Job Status, Storing Job Log

Custom Box*1, Sub Address Box*2, Polling Box*2, Job Box Settings

Machine Address Book, External Address Book Settings, One Touch Key

Paper/Feed/Output, Original Settings, Energy Saver/Timer, Date/Time, System

Common/Job Defaults, Copy, Printer, E-mail, Scan to Folder, FAX* Send and Forward, Forward Rules*

General, TCP/IP, Protocol

, Operation Panel

Administ-

rator

❍❍

❍❍*

❍ -

General

User

Security Settings Configure the security advanced settings.

Device Security, Send Security, Network Security, Certificates

Management Settings

*1 This is displayed when the optional SSD is installed. *2 Only on products with the fax function installed. *3 The logged in user may not be able to configure some settings, depending on the permissions of the user. *4 This is displayed when the optional Card Authentication Kit is installed.

Configure the advanced management settings.

Job Accounting, Authentication, ID Card* History Settings, SNMP, Reset

, Notification/Report,

❍ -

Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the FAX Operation Guide.

2-30

Preparation before Use > Embedded Web Server RX

NOTE

Accessing Embedded Web Server RX

Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.

If the screen “There is a problem with this website's security certificate.” is displayed, configure the certificate. For details on Certificates, refer to the Embedded Web Server RX User Guide.

You can also continue the operation without configuring the certificate.

Configure the function.

Select a category from the navigation bar on the left of the screen. When you log in to the machine as an administrator, you will see Device Settings, Function Settings, Network Settings, Security Settings, and Management Settings.

2-31

Preparation before Use > Embedded Web Server RX

NOTE

Changing Security Settings

This section explains how to change the security settings.

Display the screen.

Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-31.

Configure the Security Settings.

From the Security Settings menu, select the setting you want to configure. The configurable settings are Device Security, Send Security, Network Security, and Certificates.

The configurable settings within Device Security, Send Security, and Network Security can also be configured from the machine's System Menu. For details, see System Menu on page 9-2.

For details on settings related to certificates, refer to the Embedded Web Server RX User Guide.

2-32

Preparation before Use > Embedded Web Server RX

IMPORTANT

Changing Device Information

Change the device information of the machine.

Display the screen.

Access page 2-31.

2 From the Device Settings menu, select System.

Embedded Web Server RX

by referring to Accessing Embedded Web Server RX on

Specify the host name.

Enter the device information, and then click Submit.

After changing the setting, restart the network or turn the machine OFF and then ON.

To restart the network interface card, click Reset in the Management Settings menu, and then click Restart Network in “Restart”.

2-33

Preparation before Use > Embedded Web Server RX

E-mail settings

By configuring the SMTP settings, you can send E-mail notifications on completed jobs.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

In addition, check the following.

• The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.

•SMTP settings Use Embedded Web Server RX to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

The procedure for specifying the SMTP settings is explained below.

Display the screen.

Access page 2-31.

2 From the Function Settings menu, click E-mail.

Embedded Web Server RX

by referring to Accessing Embedded Web Server RX on

2-34

Preparation before Use > Embedded Web Server RX

Configure the settings.

Enter the appropriate values to each field.

Setting Description

SMTP Set to send e-mail from the machine.

SMTP Protocol Set SMTP protocol. Set the "SMTP (E-mail TX)" setting to On on

the Protocol Settings page.

SMTP Server Name

SMTP Port Number

SMTP Server Timeout

Authentication Protocol

SMTP Security Set SMTP security.

POP before SMTP Timeout

Connection Test Tests to confirm that the settings are correct.

Domain Restriction

POP3 Set to receive e-mail at the machine.

POP3 Protocol Set POP3 protocol. Set the "POP3 (E-mail RX)" setting to On on

Enter the host name or IP address of the SMTP server.

Specify the port number to be used for SMTP. Use the SMTP default port 25.

Set the amount of time to wait before time-out in seconds.

Set whether SMTP authentication is used. To use authentication, enter the user information for authentication.

Turn on "SMTP Security" in "SMTP (E-mail TX)" on the Protocol Settings page.

Specify the time in seconds until the connection to the POP server times outs. This can be set when POP before SMTP is selected in "Authentication Protocol".

Set whether or not domains are restricted. Click the Domain List and enter the domain names of addresses to be allowed or rejected. Restriction can also be specified by e-mail address.

the Protocol Settings page.

Check Interval Specify the interval for checking for incoming e-mail in minutes.

Run once now Click Receive to connect to the POP3 server immediately and

check for incoming E-mails.

Domain Restriction

POP3 User Settings

Set whether or not domains are restricted. Click the Domain List and enter the domain names of addresses to be allowed or rejected. Restriction can also be specified by e-mail address.

Configure the settings for POP3 user accounts and the POP3 server. You can configure up to three users.

2-35

Preparation before Use > Embedded Web Server RX

Setting Description

E-mail Send Settings

Click Submit.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes.

When E-mail size is greater than this value, an error message appears and E-mail sending is cancelled. Use this setting if you have set E-mail Size Limit for SMTP server. If not, enter a value of 0 (zero) to enable E-mail sending regardless of the size limit.

Sender Address Enter the E-mail address of the person responsible for the

machine, such as the machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 128 characters.

Signature Enter the signature. The signature is free form text that will appear

at the end of the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 512 characters.

Function Defaults

Change the function default settings in Common/Job Default Settings page.

2-36

Preparation before Use > Embedded Web Server RX

Registering Destinations

You can register destinations to the machine's Address Book, from Embedded Web Server RX.

Display the screen.

Access page 2-31.

2 From the Address Book menu, click Machine Address Book.

Embedded Web Server RX

by referring to Accessing Embedded Web Server RX on

3 Click Add.

Populate the fields.

1 Enter the destination information.

Enter the information for the destination you want to register. The fields to populate are the same as when registering via operation panel.

Registering Destinations in the Address Book on page 6-24

2 Click Submit.

2-37

Preparation before Use > Embedded Web Server RX

Registering a Custom Box

You can register a custom box from Embedded Web Server RX.

Display the screen.

Access page 2-31.

2 From the Document Box menu, click Custom Box.

Embedded Web Server RX

by referring to Accessing Embedded Web Server RX on

3 Click Add.

Configure the Custom Box.

1 Enter the box details.

Enter the information for the custom box you want to register. The fields to populate are the same as when registering on the machine.

Creating a New Custom Box (Add/Edit Box) on page 7-3

2 Click Submit.

2-38

Preparation before Use > Embedded Web Server RX

Printing a document stored in a Custom Box

A document stored in a Custom Box can be printed from Embedded Web Server RX.

Display the screen.

Access page 2-31.

2 From the Document Box menu, click Custom Box.

Embedded Web Server RX

by referring to Accessing Embedded Web Server RX on

3 Click the number or name of the Custom Box in which the document is stored.

2-39

Preparation before Use > Embedded Web Server RX

Print the document.

1 Select the document you wish to print.

Select the checkbox of the document to be printed.

2 Click Print.

For settings that are configurable, refer to Embedded Web Server RX User Guide.

2-40

3 Common Operations

This chapter explains the following topics:

Loading Paper .................................................................................................................................................... 3-2

Before Loading Paper .............................................................................................................................. 3-2

Loading Paper in the Cassettes ............................................................................................................... 3-3

Loading Paper in the Multi Purpose Tray ................................................................................................. 3-6

Loading Originals ............................................................................................................................................. 3-10

Placing Originals on the Platen .............................................................................................................. 3-10

Loading Originals in the Document Processor ....................................................................................... 3-11

Checking the Equipment's Serial Number ....................................................................................................... 3-13

Checking the Counter ...................................................................................................................................... 3-14

Login/Logout .................................................................................................................................................... 3-15

Login ...................................................................................................................................................... 3-15

Logout .................................................................................................................................................... 3-16

Favorites .......................................................................................................................................................... 3-17

Registering Favorites ............................................................................................................................. 3-17

Editing and Deleting Favorites ............................................................................................................... 3-21

Using Favorites ...................................................................................................................................... 3-23

Shortcuts .......................................................................................................................................................... 3-25

Registering Shortcuts ............................................................................................................................. 3-25

Editing and Deleting Shortcuts ............................................................................................................... 3-27

Using Shortcuts ...................................................................................................................................... 3-28

Quick Setup Wizard ......................................................................................................................................... 3-29

Help Screen ..................................................................................................................................................... 3-31

Canceling Jobs ................................................................................................................................................ 3-32

Using Various Functions .................................................................................................................................. 3-33

Common Functionality ........................................................................................................................... 3-34

Original Size .......................................................................................................................................... 3-35

Original Orientation ................................................................................................................................ 3-36

Duplex .................................................................................................................................................... 3-37

Continuous Scan ................................................................................................................................... 3-39

Paper Selection ..................................................................................................................................... 3-41

Collate .................................................................................................................................................... 3-42

Density ................................................................................................................................................... 3-43

Scan Resolution ..................................................................................................................................... 3-44

Original Image ....................................................................................................................................... 3-45

EcoPrint ................................................................................................................................................. 3-46

Sharpness .............................................................................................................................................. 3-47

Background Density Adjust .................................................................................................................... 3-48

Zoom ...................................................................................................................................................... 3-49

File Format ............................................................................................................................................. 3-50

Color Selection ...................................................................................................................................... 3-53

Job Finish Notice ................................................................................................................................... 3-54

File Name Entry ..................................................................................................................................... 3-56

Priority Override ..................................................................................................................................... 3-57

3-1

Common Operations > Loading Paper

IMPORTANT

NOTE

Loading Paper

Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on page 11-2).

Before Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the middle.

2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.

3 Raise the right and left hands alternately to create a gap and feed air between the papers.

4 Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

If you copy onto used paper (paper already used for copying), do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

If printouts are curled, turn the stack in the cassette upside down.

If you use special paper such as letterhead, paper with holes or paper with pre-prints like logo or company name, refer to Paper on page 11-11.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

3-2

Common Operations > Loading Paper

NOTE

IMPORTANT

Loading Paper in the Cassettes

The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 250 sheets of plain paper (80 g/m²).

The following paper sizes are supported: A4, A5, A6, B5, Legal, Letter, Other (Folio, Oficio II, Executive, Statement, 16K, Envelope C5 and 216 × 340mm)

You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper jams or other faults.)

For clearer and brighter color copies, use the special color paper.

When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting. (Refer to Media Type on page 9-7) The cassettes can hold paper with weights up to 163 g/m².

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

Adjust the cassette size.

When pulling the cassette out of the machine, ensure it is supported and does not fall out.

Adjust the cassette size to reflect the size of paper being loaded. Paper sizes are marked on the cassette.

3-3

Common Operations > Loading Paper

IMPORTANT

Turn the paper size dial to the size of the paper.

To use a paper size that does not appear on the size dial, set the size dial to "Other". The paper size must also be set from the operation panel. For details, see Quick Setup Wizard on page 3-29.

Load paper.

Load the paper with the print side facing up.

Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

Ensure that the loaded paper does not exceed the level indicator (see the figure).

When loading the paper, keep the side that was closest the package seal facing up.

The paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.

3-4

Common Operations > Loading Paper

IMPORTANT

NOTE

There is a paper gauge on the right side of the front of the cassette to indicate the remaining paper supply. When paper is exhausted, the pointer will go down to the level of (empty).

When pulling out the cassette from the machine, confirm there is no paper left in the machine. Be sure that the paper is properly set in the cassette.

To use the paper stopper, open as shown below. (Example: Legal)

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

3-5

Common Operations > Loading Paper

IMPORTANT

NOTE

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 50 sheets of Legal or smaller plain paper (80 g/m²).

The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement, and 16K. Be sure to use the multi purpose tray when you print on any special paper.

When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting. (Refer to Quick Setup Wizard on page 3-29.) If you are using a paper weight of 106 g/m² or more, set the media type to Thick.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m²), recycled paper or color paper: 50 sheets

• Hagaki: 15 sheet

• OHP film: 1 sheet

• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Monarch, Youkei 4, Youkei 2: 5 sheets

• Heavy paper (128 to 220 g/m²): 30 sheets

When you load custom size paper, enter the paper size by referring to Paper Size on page 9-8.

When you use special paper such as thick paper, select the media type by referring to Media Type on page 9-8.

Adjust the multi purpose tray size.

When using legal size paper, pull out the sub tray.

3-6

Common Operations > Loading Paper

IMPORTANT

Load paper.

Insert the paper along the paper width guides into the tray until it stops.

Keep the side that was closest the package seal facing up.

Curled paper must be uncurled before use.

Straighten the top edge if it is curled.

When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper. If there is just a small amount of paper left over in the multi purpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray.





Specifying Paper Size and Media Type for the Multi Purpose Tray.

Refer to Quick Setup Wizard on page 3-29.

3-7

Common Operations > Loading Paper

Return postcard (Oufukuhagaki)

Cardstock (Hagaki)

Portrait form envelopes

Landscape form envelopes

Close the flap.

Open the flap.

Loading Envelopes

5 envelope may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows.

Hagaki 148 × 100 (mm)

Oufuku Hagaki 148 × 200 (mm)

Youkei 2 162 × 114 (mm)

Youkei 4 235 × 105 (mm)

Monarch 3-7/8" × 7-1/2"

Envelope #10 (Commercial #10) 4-1/8" × 9-1/2"

Envelope DL 110 × 220 (mm)

Envelope C5 162 × 229 (mm)

Executive 7-1/4" × 10-1/2"

Envelope #9 (Commercial #9) 3-7/8" × 8-7/8"

Acceptable Envelope Size

Envelope #6 (Commercial #6-3/4) 3-5/8" × 6-1/2"

ISO B5 176 × 250 (mm)

When you load envelopes or cardstock in the multi purpose tray

Load envelope with the print side facing up.

3-8

Common Operations > Loading Paper

IMPORTANT

How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.

If the Cardstock is warped, press on the warped area before putting it in the multi purpose tray.

When you load envelopes in the multi purpose tray, select the envelope type by referring to Multi Purpose Tray on page 9-8.

3-9

Common Operations > Loading Originals

NOTE

IMPORTANT

Align it flush against the original size indicator plates with the back left corner as the reference point.

Put the scanning side facedown.

Loading Originals

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.

Shadows may be produced around the edges and in the middle of open-faced originals.

Open the document processor, and place the original.

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Do not push the document processor forcefully when you close it. Excessive pressure may crack the platen glass.

When placing books or magazines on the machine, do so with the document processor in the open position.

3-10

Common Operations > Loading Originals

IMPORTANT

Loading Originals in the Document Processor

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Originals Supported by the Document Processor

Weight 50 to 120 g/m² (duplex: 50 to 110 g/m²)

Size Maximum A4 to Minimum A5

Maximum Legal to Minimum Statement

Capacity Plain paper (80 g/m²), Colored paper, Recycled paper, High quality paper: 50 sheets

Plain paper (105 g/m²): 37 sheets

Thick paper (120 g/m²): 33 sheets

Art paper: 1 sheet

Originals Not Supported by the Document Processor

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

How to Load Originals

Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam.

Adjust the original table size.

3-11

Common Operations > Loading Originals

NOTE

Load Originals.

Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go.

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure).

Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

3-12

Common Operations > Checking the Equipment's Serial Number

NOTE

XXXXXXXXXXXX XX V

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

3-13

Common Operations > Checking the Counter

System Menu/Counter. System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

GB0054_00

Use [ ] or [ ] to scroll up and down.

Printed Pages

10:10System Menu/Counter.

Scanned Pages

< Back

1/1

Counter

GB0584_00

Counter - Printed Pages

10:10System Menu/Counter.

Copy (Full Color)

Copy (B & W)

Printer (B & W)

Copy (Total)

1/3

End

GB0585_00

Use [ ] or [ ] to scroll up and down.

Counter - Scanned Pages

706

10:10System Menu/Counter.

FAX

Others

Total

Copy

1/1

End

732

GB0589_00

Checking the Counter

Check the number of pages printed and scanned.

Display the screen.

Check the counter.

Select the job you wish to check.

[Printed Pages]

Scroll the screen to check the number of pages. Pressing [Count by Paper Size] and then [Full Color] or [Black & White] allows you to check the number of pages by paper size.

[Scanned Pages]

3-14

Common Operations > Login/Logout

NOTE

10:10

Keyboard

LoginMenu

Enter login user name and password.

GB0723_00

GB0057_00

GB0057_01

Login/Logout

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

Refer to Adding a User on page 9-40 for the default login user name and password.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

Login

Normal login

Enter the login user name.

If this screen is displayed during operations, press [Keyboard] to enter the login user name. The name can also be entered using the numeric keypad.

Refer to Character Entry Method on page 11-8 for details on entering characters.

Enter the login password.

Press [Password] to enter the login password.

3-15

Common Operations > Login/Logout

NOTE

10:10

Keyboard

LoginMenu

2600

****

Enter login user name and password.

GB0723_01

10:10

Select the user to login.

None

1/3

GB0023_00

If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination.

Simple Login

If this screen is displayed during operations, select a user and log in.

If a user password is required, an input screen will be displayed.

Refer to Simple Login on page 9-51.

Logout

To logout from the machine, press the Logout key to return to the login user name/password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine is put to Sleep by pressing the Energy Saver key.

• When the Auto Sleep function is activated.

• When the auto panel reset function is activated.

3-16

Common Operations > Favorites

NOTE

Ready to copy. (Full Color) Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

Favorites

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre ss Book)

Scan to E-mail(A ddress Entry)

Scan to E-mail(A ddress Book)

Application

GB0056_00

Add

10:10

Edit

Delete

1/1

GB0779_00

Favorites

Frequently used functions can be registered as favorites so that they can be called up easily.

The following functions are pre-registered on this machine. You can delete these functions as well as register new functions.

• ID Card Copy

• Paper Saving Copy

• Scan to PC (Address Entry)

• Scan to PC (Address Book)

• Scan to E-mail (Address Entry)

• Scan to E-mail (Address Book)

Registering Favorites

When registering a favorite, you can choose from two methods for calling it up:

• Wizard mode: Registered settings are called up in order and configured as you check or change each one.

• Program mode: Settings are called up immediately when you press the key to which they are registered.

Up to 20 settings can be registered as favorites.

Configure the function.

When registering favorites in program mode, configure the copy function, send function, fax function*, destination, or other setting to register.

* Only on products with the fax function installed.

Display the screen.

3-17

Common Operations > Favorites

NOTE

Favorites

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre ss Book)

Scan to E-mail(A ddress Entry)

Scan to E-mail(A ddress Book)

Application

GB0056_00

Add - Job Type

10:10Select the job type.

Send

FAX

Copy

Cancel

1/1

Next >

Add - Function Type

10:10Select how to recall the function.

Wizard

Program

< BackCancel

1/1

Next >

GB0763_00

GB0764_00

Add - Functions

10:10

File Format

Cancel

1/6

Next >< Back

Original Size

Original Orientation

PDF

Top Edge on Left

Duplex 1-sided

Add - Destination Recall Method

10:10

Address Book

Cancel

1/2

Next >< Back

Ext. Address Book

One Touch Key

Address Entry (E-mail)

GB0767_00

Use [ ] or [ ] to scroll up and down.

GB0769_00

GB0057_80

Press [Application] to display the Application screen. You can install applications that enable your daily work to be accomplished more efficiently. For the applications, see Favorites/ Application on page 9-16.

Select the job type.

When you select the wizard mode

Select the function. Checked items will be shown as part of the wizard.

When the job type is Copy, the Destination Recall Method screen will not be displayed.

Enter a name.

Refer to Character Entry Method on page 11-8 for details on entering characters.

3-18

Common Operations > Favorites

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0766_00

GB0057_81

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0760_00

Number

10:10

(00 - 20)

Cancel

GB0766_00

Permission

10:10

Shared

Private

Cancel

1/1

GB0305_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

GB0766_02

Destination

10:10

Address Book

1/2

OKCancel

Ext. Address Book

One Touch Key

Address Entry (E-mail)

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

GB0771_00

GB0766_02

Functions

10:10

File Format

Cancel

1/6

Original Size

Original Orientation

Duplex

PDF

1-sided

Top Edge on Left

GB0773_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

GB0766_02

Check the settings.

Check the settings and change or add information as needed.

[Name]

[Number]

[Permission]

Configures permission settings for favorites to determine how they are shared with other users.

[Destination]

When the job type is [Send] or [FAX], selects the Destination Recall Method.

[Functions]

If you selected wizard mode, check the function and make changes as necessary.

3-19

Common Operations > Favorites

Function Type

10:10

Wizard

Program

< Back

1/1

GB0775_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

GB0766_02

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0766_00

[Function Type]

3-20

Common Operations > Favorites

Favorites

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre ss Book)

Scan to E-mail(A ddress Entry)

Scan to E-mail(A ddress Book)

Application

GB0056_00

Edit

10:10

Next >Cancel

1/2

01 Sending Job - E-mail

15 ID Card Copy

16 Paper Saving Copy

17 Scan to PC(Address Entry)

Add

10:10

Edit

Delete

1/1

GB0779_00

GB0780_00

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0781_00

GB0057_82

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0760_01

Number

10:10

(00 - 20)

Cancel

GB0781_00

Editing and Deleting Favorites

This section describes how to edit name and permission of the registered favorites and how to delete favorites.

Display the screen.

Edit or delete a favorite.

To edit a favorite

1 Select the favorite you wish to edit.

2 Edit the favorite.

[Name]

[Number]

3-21

Common Operations > Favorites

Favorites:E-mail TX

Shared

10:10

Cancel

Functions

Function Type

Permission

< Back

2/2

Save

Wizard

Address BookDestination

Permission

10:10

Shared

Private

Cancel

1/1

GB0305_00

GB0781_02

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0781_00

10:10

DeleteCancel

1/2

01 Sending Job - E-mail

15 ID Card Copy

16 Paper Saving Copy

17 Scan to PC(Address Entry)

Delete

Add

10:10

Edit

Delete

1/1

GB0779_00

GB0782_00

[Permission]

Configures permission settings for favorites to determine how they are shared with other users.

3 Register the favorite.

To delet e

Select the favorite you wish to delete.

3-22

Common Operations > Favorites

NOTE

GB0056_00

Favorites

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre ss Book)

Scan to E-mail(A ddress Entry)

Scan to E-mail(A ddress Book)

Application

Set Combine. Combine

Off 2 in 1 4 in 1

Others

10:10

Next >Cancel

Density

10:10Adjust the density.

Lighter Normal Darker

< Back Next >Cancel

-3

-2

-1

-4 +2

GB0008_99

GB0016_99

GB0057_99

GB0820_00

Confirmation

1Copies

10:10

Cancel

Paper Selection

Zoom

Density

Copies

Auto

100%

< Back

1/6

Start

Press [Start] to start copying.

Normal 0

Use [ ] or [ ] to scroll up and down.

Using Favorites

Call up settings from a favorite.

Display the screen.

Select a favorite.

When using the wizard mode

1 The registered screens are displayed in order. Make the desired settings.

2 Confirm the settings and start the job.

To edit the settings, press [<Back] and make changes as desired.

3-23

Common Operations > Favorites

When using the program mode

Select a favorite to call up registered settings.

Press the Start key to start the job.

3-24

TA Triumph-Adler P-C2660i MFP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Quick Guide

Menu Map

1 Preface

Notice

Safety Conventions in This Guide

Environment

Precautions for Use

Legal Restriction on Copying/Scanning

Legal and Safety Information

Legal Information

Energy Saving Control Function

Automatic 2-Sided Copy Function

Paper Recycling

Energy Star (ENERGY STAR®) Program

About this Operation Guide

Conventions in This Guide

Originals and Paper Sizes

Part Names

Machine

Operation Panel

Touch Panel

Determining the Connection Method and Preparing Cables

Connection Example

Preparing Necessary Cables

Connecting Cables

Connecting LAN Cable

Connecting USB Cable

Connecting the Power Cable

Power On/Off

Power On

Power Off

Installing Software

Software on DVD (Windows)

Installing Printer Driver in Windows

Uninstalling the Software

Installing Printer Driver in Macintosh

Setting TWAIN Driver

Setting WIA Driver

Energy Saver function

Low Power Mode

Sleep and Auto Sleep

Machine Setup Wizard

Embedded Web Server RX

Accessing Embedded Web Server RX

Changing Security Settings

Changing Device Information

E-mail settings

Registering Destinations

Registering a Custom Box

Printing a document stored in a Custom Box

3 Common Operations

Loading Paper

Before Loading Paper

Loading Paper in the Cassettes

Loading Paper in the Multi Purpose Tray

Loading Originals

Placing Originals on the Platen

Loading Originals in the Document Processor

Checking the Equipment's Serial Number

Checking the Counter

Login/Logout

Login

Logout

Favorites

Registering Favorites

Editing and Deleting Favorites

Using Favorites