TA Triumph-Adler P-4035 MFP User Manual
EN
Fax System
P-4035 MFP
User Manual
P-4035 MFP
Fax System
Copy/Print/Scan/Fax
A4
Contents
Contents ....................................................................................................................................i
Preface .....................................................................................................................................v
About the FAX Operation Guide (this Guide) ........................................................................... v
Structure of the guide .....................................................................................................v
Conventions in This Guide ............................................................................................ vi
1 Legal and Safety Information .............................................. 1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3
IMPORTANTES MESURES DE SECURITE ............................................................. 1-3
Declarations to European Directives .......................................................................... 1-4
Technical regulations for terminal equipment ............................................................ 1-4
Network Compatibility Declaration ............................................................................. 1-5
Trademark Information ............................................................................................... 1-5
2 Before Using the Fax Machine ............................................. 2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Operation Method ...................................................................................................... 2-5
Setting Date and Time ..........................................................................................................2-6
Local FAX Information Entry ................................................................................................ 2-8
TTI (Transmit Terminal Identification) ........................................................................ 2-8
Local FAX Name ........................................................................................................ 2-8
Local FAX Number ..................................................................................................... 2-9
Local FAX ID ............................................................................................................ 2-10
FAX Dialing Mode .................................................................................................... 2-10
ECM TX .................................................................................................................... 2-11
TX Start Speed ......................................................................................................... 2-12
PBX Setting (Europe only) ....................................................................................... 2-13
Registering Destinations in the Address Book ................................................................... 2-14
Adding a Destination (Address Book) ...................................................................... 2-14
Adding a Destination on One Touch Key ................................................................. 2-24
3 Sending Faxes ...................................................................... 3-1
Basic transmission procedure .............................................................................................. 3-2
Checking and Editing Destinations ............................................................................ 3-5
Checking the Send Status .......................................................................................... 3-7
Priority Override Send ................................................................................................ 3-7
Cancelling the Transmission ...................................................................................... 3-9
Using redial .............................................................................................................. 3-11
Methods For Entering the Destination ................................................................................ 3-12
Entering the destination fax number with the numeric keys ..................................... 3-12
Choosing from the Address Book ............................................................................ 3-13
Choosing by One Touch Key ................................................................................... 3-15
Login/Logout ....................................................................................................................... 3-16
Logging in when User Accounting has been Enabled .............................................. 3-16
Logging in when Job Accounting has been Enabled ............................................... 3-18
Fax transmission functions ................................................................................................. 3-19
Quiet Mode ......................................................................................................................... 3-20
Original Size ....................................................................................................................... 3-20
Original Image .................................................................................................................... 3-20
i
FAX Resolution .................................................................................................................. 3-21
Orig.Orientation .................................................................................................................. 3-21
Continuous Scan ................................................................................................................3-21
File Name Entry .................................................................................................................. 3-21
JobFinish Notice ................................................................................................................. 3-21
FAX Delayed Transmission ................................................................................................ 3-22
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 3-22
FAX Direct Transmission .................................................................................................... 3-23
Cancelling Direct Transmission ................................................................................ 3-24
FAX TX Report ................................................................................................................... 3-24
Density ............................................................................................................................... 3-24
Duplex ................................................................................................................................ 3-24
Manual Send ...................................................................................................................... 3-25
Using Chain Dial ................................................................................................................. 3-26
Program .............................................................................................................................. 3-28
Registering Programs .............................................................................................. 3-28
Confirming the Registered Program ......................................................................... 3-29
Recalling Program .................................................................................................... 3-29
Overwriting Program ................................................................................................ 3-29
Deleting Program ..................................................................................................... 3-30
4 Receiving Faxes ................................................................... 4-1
FAX Automatic Reception .................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Checking and Changing the Reception Method ......................................................... 4-2
Flow of reception ........................................................................................................ 4-3
Canceling reception (Disconnection of communication) ............................................ 4-4
Manual Reception ................................................................................................................ 4-5
Flow of reception ........................................................................................................ 4-5
Fax reception functions ........................................................................................................4-6
Fax reception settings .......................................................................................................... 4-7
FAX Media Type ........................................................................................................ 4-7
RX Date/Time ............................................................................................................. 4-8
2 in 1 Printing ............................................................................................................. 4-8
Batch Print .................................................................................................................. 4-8
Duplex Printing ........................................................................................................... 4-9
5 Using Convenient Fax Functions ......................................... 5-1
Forward Settings .................................................................................................................. 5-2
Type of Forwarding Destination ................................................................................. 5-2
Setting Forwarding ..................................................................................................... 5-2
Registering Forwarding Destination ........................................................................... 5-3
Changing and Deleting Registration Contents ........................................................... 5-5
Forwarding Time Setting ............................................................................................ 5-6
File Format Setting ..................................................................................................... 5-7
E-mail Subject Add. Info Setting ................................................................................ 5-8
FTP Encrypted TX Setting ......................................................................................... 5-9
File Name Entry ......................................................................................................... 5-9
Print Setting .............................................................................................................. 5-10
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ......... 5-11
Sub Address Box Function ................................................................................................. 5-12
Sub Address Box ..................................................................................................... 5-12
Sub Address Communication ................................................................................... 5-12
Registering a Sub Address Box ............................................................................... 5-13
Changing/Deleting Sub Address Box ....................................................................... 5-14
Printing Originals from a Sub Address Box .............................................................. 5-15
Checking Details ...................................................................................................... 5-17
Deleting Originals after Printing from a Sub Address Box ....................................... 5-17
ii
Deleting Originals from a Sub Address Box ............................................................. 5-18
Printing a Sub Address Box List ............................................................................... 5-19
Sub Address Transmission ...................................................................................... 5-20
Polling Communication ....................................................................................................... 5-22
Polling Transmission ................................................................................................ 5-22
Polling Reception ..................................................................................................... 5-25
Printing from a Polling Box ....................................................................................... 5-27
Checking Details ...................................................................................................... 5-28
Deleting Originals in a Polling Box ........................................................................... 5-28
Encryption .......................................................................................................................... 5-30
Registering an Encryption Key ................................................................................. 5-31
Changing and Deleting Registration Contents of Encryption Key ............................ 5-31
Using the Encrypted Transmission .......................................................................... 5-32
Setting the Encrypted Reception .............................................................................. 5-34
Using a Connected Telephone ........................................................................................... 5-36
FAX/TEL Auto Switch Reception ............................................................................. 5-36
FAX/Answering Machine Auto Switch Reception ..................................................... 5-38
DRD Reception (Available for inch versions only) ................................................... 5-40
Manual Send ............................................................................................................ 5-41
Manual Reception .................................................................................................... 5-42
Remote Switch Function .......................................................................................... 5-43
6 Sending Faxes from PC ........................................................ 6-1
Flow of Sending Faxes from PC ........................................................................................... 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
Installing the FAX Driver ............................................................................................ 6-3
Uninstalling the FAX Driver ........................................................................................ 6-5
Basic Transmission .............................................................................................................. 6-6
Configuring the Driver Default Settings ...................................................................... 6-9
Default Settings Dialog Box ..................................................................................... 6-10
Changing Transmit Settings ..................................................................................... 6-13
Using Cover Pages .................................................................................................. 6-17
Cover Page Registration (Default Settings) ............................................................. 6-22
Transmission Control ............................................................................................... 6-27
7 Managing Jobs ..................................................................... 7-1
Various Reports for FAX ...................................................................................................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Send Job Log and Print Job Log ................................................................................ 7-3
Outgoing FAX Log and Incoming FAX Log ................................................................ 7-4
Printing Administrative Reports (Result Rpt Set.) ................................................................ 7-5
Send Result Reports (Send Result) ........................................................................... 7-5
Report for Job Canceled before Sending ................................................................... 7-6
Recipient Format ........................................................................................................ 7-6
FAX RX Result Reports ............................................................................................. 7-7
Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt) ................................................ 7-9
Printing Activity Reports ............................................................................................. 7-9
Automatic Printout ...................................................................................................... 7-9
Status Page ........................................................................................................................ 7-11
Reporting FAX Receipt Result by E-mail ........................................................................... 7-12
Confirmation Screen of Destinations .................................................................................. 7-14
8 Fax Settings ......................................................................... 8-1
Default fax settings ............................................................................................................... 8-2
System Menu Settings ............................................................................................... 8-2
Report ........................................................................................................................ 8-3
iii
Common Settings ....................................................................................................... 8-3
FAX ............................................................................................................................8-4
Adjust/Maint. .............................................................................................................. 8-8
Transmission Restriction ...................................................................................................... 8-9
Registering Permit FAX No. ..................................................................................... 8-10
Changing and Deleting Permit FAX No. ................................................................... 8-11
Registering Reject FAX No. ..................................................................................... 8-11
Changing and Deleting Reject FAX No. ................................................................... 8-12
Registering Permit ID No. ........................................................................................ 8-13
Changing and Deleting Permit ID No. ...................................................................... 8-14
Setting Send Restriction ........................................................................................... 8-15
Setting Reception Restriction ................................................................................... 8-16
Unknown Number Reception ................................................................................... 8-16
Unusable Time ................................................................................................................... 8-18
Account Management ........................................................................................................ 8-20
9 Troubleshooting ................................................................... 9-1
Indicators During Sending/Receiving Operation .................................................................. 9-2
Responding to an Attention Indicator Flashes ...................................................................... 9-2
Precautions When Turning Power OFF ............................................................................... 9-3
Messages ............................................................................................................................. 9-4
Error Code List ..................................................................................................................... 9-6
Troubleshooting .................................................................................................................... 9-9
10 Appendix ............................................................................. 10-1
Character Entry Method ..................................................................................................... 10-2
Using the Keys ......................................................................................................... 10-2
Selecting Type of Characters ................................................................................... 10-3
Characters That Can be Entered Using the Numeric Keys ...................................... 10-3
Entering Symbols ..................................................................................................... 10-4
Entering Characters ................................................................................................. 10-4
Specifications ..................................................................................................................... 10-6
Menu Map .......................................................................................................................... 10-8
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 10-12
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 10-13
Index ...............................................................................................................................Index-1
iv
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and
trademark information.
2 Before Using the Fax Machine Explains the part names and the settings required before
using fax.
3 Sending Faxes Explains the general methods for sending faxes and
transmission functions.
4 Receiving Faxes Explains the general methods for receiving faxes and
reception functions.
5 Using Convenient Fax Functions Explains convenient fax functions such as storing received
faxes in boxes in the memory, forwarding received faxes,
and polling communication (a function that allows the
receiving party to call and initiate fax reception).
6 Sending Faxes from PC Explains how to send a FAX from a PC.
7 Managing Jobs Explains how to check the status of recently performed
transmission and reception operations in the message
display. Also explains how to print administrative reports
showing communication results, machine settings, and
registered information.
8 Fax Settings Explains various settings for controlling fax usage, such as
restricting transmission destinations, blocking fax
reception, and setting prohibited use times.
9 Troubleshooting Explains what to do when errors are displayed or other
problems occur.
10 Appendix Explains how to enter characters, and lists the fax
specifications.
v
Conventions in This Guide
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
Click an item in the Table of Contents
to jump to the corresponding page.
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
Refer to
Click the underlined text to jump to
the corresponding page.
Adobe Reader X is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description Example
[Bold] Indicates keys on the operation panel and buttons on
your computer screen.
[Regular] Indicates a message or setting displayed on the
message display.
"Regular" Indicates a message or setting displayed on the
computer screen.
Press the [Start] key.
Click [OK].
[Ready to copy.] appears in the message display.
Press the [▲] or [▼] key to select [On].
You can select from the "Print size" menu.
vi
Conventions used in procedures for operating the machine
1
2
Operation panel keys that are pressed are outlined in red.
Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.
vii
1 Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
About this Operation Guide ..................................................................................................................... 1-3
Legal Notice ............................................................................................................................................. 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................................................. 1-3
IMPORTANTES MESURES DE SECURITE ........................................................................................... 1-3
Declarations to European Directives ....................................................................................................... 1-4
Technical regulations for terminal equipment .......................................................................................... 1-4
Network Compatibility Declaration ........................................................................................................... 1-5
Trademark Information ............................................................................................................................. 1-5
1-1
Legal and Safety Information > Notice
NOTE
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING : Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Cleaning
Toner Container Replacement
Waste Toner Box Replacement
Solving Malfunctions
Responding to Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
1-3
Legal and Safety Information > Notice
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for
equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 05R00 National AN for D
• AN 01R00 AN for P • DE 08R00 National AN for D
• AN 02R01 AN for CH and N • DE 09R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D
• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D
• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E
• AN 09R00 AN for D • GR 01R00 National AN for GR
1-4
Legal and Safety Information > Notice
• AN 10R00 AN for D • GR 03R00 National AN for GR
• AN 11R00 AN for P • GR 04R00 National AN for GR
• AN 12R00 AN for E • NO 01R00 National AN for N
• AN 16R00 General Advisory Note • NO 02R00 National AN for N
• DE 03R00 National AN for D • P 03R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
Trademark Information
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-5
2 Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Method .................................................................................................................................... 2-5
Setting Date and Time ....................................................................................................................................... 2-6
Local FAX Information Entry .............................................................................................................................. 2-8
TTI (Transmit Terminal Identification) ...................................................................................................... 2-8
Local FAX Name ...................................................................................................................................... 2-8
Local FAX Number ................................................................................................................................... 2-9
FAX Dialing Mode .................................................................................................................................. 2-10
ECM TX .................................................................................................................................................. 2-11
TX Start Speed ....................................................................................................................................... 2-12
PBX Setting (Europe only) ..................................................................................................................... 2-13
Registering Destinations in the Address Book ................................................................................................. 2-14
Adding a Destination (Address Book) .................................................................................................... 2-14
Adding a Destination on One Touch Key ............................................................................................... 2-24
2-1
Before Using the Fax Machine > Part Names and Functions
IMPORTANT
3
4
1
2
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the machine’s Operation Guide.
1 Operation panel Perform the fax operation with this panel.
2 Power switch Set this switch to the ON side when performing the fax or copier operation.
3 LINE connector Connect the modular cord for the telephone line to this connector.
4 TEL connector When using a commercially available telephone set, connect the modular cord to this
connector.
You cannot automatically receive a fax when the power switch is turned off.
2-2
Before Using the Fax Machine > Part Names and Functions
65
7
8
9
Document Processor (DP)
5 Top Cover Open this cover when the original jammed in the Document Processor.
6 Original Width Guides Adjust these guides according to the original width.
7 Original Table Stack the sheet originals on this table.
8 Original Eject Table Read originals are ejected onto this table.
9 Open/Close Handle Hold this handle when opening or closing the Document Processor.
2-3
Before Using the Fax Machine > Part Names and Functions
Processing: Blinks while printing or
sending/receiving.
Memory: Blinks while the machine is
accessing the machine memory, fax
memory or USB memory (general purpose
item).
Attention:Lights or blinks when an error
occurs and a job is stopped.
Message display.
Displays the setting
menu, machine status,
and error messages.
Select Key: Selects
the menu displayed
at the bottom of the
message display.
Displays the Status/Job
Cancel screen.
Displays the Document
Box screen.
Displays the System
Menu/Counter screen.
Displays the Copy screen.
Displays the screen for
sending. You can change it
to display the Address
Book screen.
Displays the FAX screen.
Numeric keys.
Enter numbers and
symbols.
Clears entered numbers
and characters.
Returns settings to their
default states.
Cancels or pauses the job
in progress.
Starts copying and
scanning operations and
processing for setting
operations.
Displays the function menu for copy,
print, transmission and document box.
Increments or decrements
numbers, or selects menu
in the message display. In
addition, moves the cursor
when entering the
characters
Finalizes a function or
menu, and numbers that
have been entered.
Returns to the previous
display.
Used to register or recall
programs.
Puts the machine into
Sleep Mode. Recovers
from Sleep if in Sleep
Mode.
Authenticates user
switching, and exits the
operation for the current
user (i.e. log out).
Displays the Address Book
screen.
Calls the previous
destination. Also used to
enter a pause when
entering a FAX number.
Confirms the destination or
adds a destination.
Switches between on-hook
and off-hook when
manually sending a FAX.
Recalls the destination
registered for One Touch
Keys.
Operation Panel
2-4
Before Using the Fax Machine > Part Names and Functions
Sys. Menu/Count.:
System/Network
Exit
03
Counter
02
01
Report
Language:
English
01
Deutsch
02
Francais
03
*
Language:
English
01
Deutsch
02
Francais
03
*
Sys. Menu/Count.:
User/Job Account
Exit
04
User Property
05
Common Settings
06
Ready to send.
2013/08/08 10:10
Quiet
FAX Res.
200x100dpiOff
Press the [System Menu/Counter] key,
[Function Menu] key, or function keys to
display the setting menus.
The directions of usable arrow keys
are shown on the screen displayed.
When the [▲] or [▼] key is
pressed, the selection moves
line by line.
When the [◄] or [►] key is
pressed, the selection moves in
units of one page.
When [OK] is displayed, press the [OK]
key to confirm the selection.
Press the [OK] key to display
the selected menu.
The selected item is displayed with [*]
(asterisk) at the beginning.
Press the [OK] key to confirm
the selected setting.
When the [▲] or [▼] key is pressed,
the selection moves line by line.
Press the [Back] key to return to
the screen one level higher.
Setting menus
Normal screen
Canceling the menu operation
When [Exit] is displayed, press [Exit] to exit
the setting menu and return to the normal
screen.
When other function keys are pressed, the
menu operation is canceled and the screen
of the corresponding function appears.
Ready to send.
2013/08/08 10:10
Quiet
FAX Res.
200x100dpiOff
Sys. Menu/Count.:
System/Network
Exit
03
Counter
02
01
Report
Common Settings:
Language
Exit
01
Default Screen
02
Sound
03
Operation Method
This section explains how to operate the setting menus on the message display.
Displaying the Menus and Configuring Settings
Press the [System Menu/Counter] key, or [Function Menu] key to display the setting menus. Press the [▲] key, [▼]
key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.
2-5
Before Using the Fax Machine > Setting Date and Time
NOTE
Login User Name Login Password
4000 4000
Date/Time:
Year
2013
Month Day
01 01
Time Zone:( Pfic Time )
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
Be sure to set the time difference before setting the date and time.
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Common Settings].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Date Setting].
5 Press the [OK] key.
Set the time difference.
2
1 Press the [▲] or [▼] key to select [Time Zone].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to set the time zone.
4 Press the [OK] key.
Set the date and time.
3
1 Press the [▲] or [▼] key to select [Date/Time].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to set the year, month, and day. Press the [◄] and [►] key to
move the cursor right and left.
2-6
Before Using the Fax Machine > Setting Date and Time
NOTE
NOTE
Date/Time:
Hour
10
Time Zone:
Min. Second
10 50
( Pfic Time
::
)
Date Format:
Month/Day/Year
01
Day/Month/Year
02
Year/Month/Day
03
*
4 Press the [OK] key.
5 Press the [▲] or [▼] key to set the hour, minute, and second. Press the [◄] and [►] key to
move the cursor right and left.
6 Press the [OK] key.
Set the Date Format.
4
1 Press the [▲] or [▼] key to select [Date Format].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select the display format of year, month, and date.
The following date formats are available.
• [Month/Day/Year]
• [Day/Month/Year]
• [Year/Month/Day]
4 Press the [OK] key.
Set the Summer Time.
5
Summer Time can be set according to the region set in Time Zone.
1 Press the [▲] or [▼] key to select [Summer Time].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [On] or [Off].
4 Press the [OK] key.
2-7
Before Using the Fax Machine > Local FAX Information Entry
Local FAX Information Entry
Register the local FAX information below.
TTI (Transmit Terminal Identification)
Select whether or not to print the local fax information on the fax on the receiving system.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [TTI].
7 Press the [OK] key.
Set the TTI.
2
1 Press the [▲] or [▼] key to select the desired location for printing the information or [Off] if
you don't want to print it.
2 Press the [OK] key.
Local FAX Name
Register the local fax name printed on the fax on the receiving system.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Local FAX Name].
2-8
Before Using the Fax Machine > Local FAX Information Entry
NOTE
NOTE
Local FAX Name:
Text
Common Settings
Sales department
ABC
Local FAX Number:
0123456789
7 Press the [OK] key.
Set the Local FAX Name
2
1 Use the numeric keys to enter the local fax name.
Refer to Character Entry Method on page 10-2 for details on entering characters.
2 Press the [OK] key.
Local FAX Number
Enter the local fax number to be printed on the fax on the receiving system.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Local FAX Number].
7 Press the [OK] key.
Local FAX Number Entry
2
1 Use the numeric keys to enter the local fax number.
Up to 20 digits can be entered as the local fax number.
Press the [*/.] keys on numeric keys to enter "+".
2 Press the [OK] key.
2-9
Before Using the Fax Machine > Local FAX Information Entry
NOTE
Local FAX ID:
0000
(0000 - 9999)
Local FAX ID
Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used
for transmission limit purposes. (Refer to Transmission Restriction on page 8-9
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
.)
6 Press the [▲] or [▼] key to select [Local FAX ID].
7 Press the [OK] key.
Local FAX ID Number Entry
2
1 Press the [▲] or [▼] key or numeric keys to enter the four-digit local FAX ID number.
2 Press the [OK] key.
FAX Dialing Mode
Select the dialing mode according to the line type.
This setting does not appear in some regions.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
2-10
Before Using the Fax Machine > Local FAX Information Entry
NOTE
FAX Dialing Mode:
Tone(DTMF)
01
Pulse(10pps)
02
*
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [FAX Dialing Mode].
7 Press the [OK] key.
Set the FAX Dialing Mode.
2
1 Press [▲] or [▼] to select [Tone(DTMF)] or [Pulse(10pps)].
2 Press the [OK] key.
ECM TX
Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
When there is a large amount of noise on the line, communication may take slightly longer
than when [Off] is selected.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [ECM TX].
7 Press the [OK] key.
Configure the settings.
2
1 Press [▲] or [▼] to select [On] or [Off].
2 Press the [OK] key.
2-11
Before Using the Fax Machine > Local FAX Information Entry
NOTE
TX Start Speed:
9600bps
01
14400bps
02
33600bps
03
*
TX Start Speed
Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case,
set a lower TX Start Speed.
Normally this should be used with the default setting.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [TX Start Speed].
7 Press the [OK] key.
Configure the settings.
2
1 Press [▲] or [▼] to select [9600bps], [14400bps] or [33600bps].
2 Press the [OK] key.
2-12
Before Using the Fax Machine > Local FAX Information Entry
NOTE
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.
Before connecting this machine to PBX, it is recommended to contact the company that
installed the PBX system to request connection of this machine. Note that correct operation
cannot be guaranteed in environment in which this machine is connected to PBX because
the functions of this machine may be restricted.
Item Setting value Description
Exchange Select. PSTN Use when connecting this machine to a public switched
telephone network (default).
PBX Use when connecting this machine to PBX.
Dial No. to PSTN 0-9
00-99
For more information about configuring settings, refer to Service Setting on page 8-8.
Set a number to access an outside line. For the number,
contact the PBX administrator.
2-13
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed.
The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.
Contact addresses can also be registered with Embedded Web Server RX. For details, refer to the machine’s
Operation Guide.
Adding a Destination (Address Book)
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Contact name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Edit Destination].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Address Book].
5 Press the [OK] key.
Adds a new destination.
2
1 Press [Menu].
2 Press the [▲] or [▼] key to select [Add Address].
2-14
Before Using the Fax Machine > Registering Destinations in the Address Book
Menu:
Add Address
03
Detail/Edit
02
Delete
01
Detail:
1/ 6Contact Name
Edit
Contact Name:
Text
Common Settings
Sales department
ABC
Detail:
2/ 6
0123456789
Edit
FAX Number:
3 Press the [OK] key.
Select the registration method.
3
1 Press the [▲] or [▼] key to select [Contact].
2 Press the [OK] key.
Enter the contact name.
4
1 Press the [] or [] key to select [Contact Name].
2 Press [Edit].
3 Enter the destination name.
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 10-2.
4 Press the [OK] key.
Enter the fax number.
5
1 Press the [] or [] key to select [FAX Number].
2 Press [Edit].
2-15
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
FAX No. Entry:
Detail
0123456789
FAX No. Entry:
Detail
0123456789
FAX Detail:
1/ 6Sub Address:
Edit
1234567890
3 Enter the fax number.
Enter the fax number of the receiving system using the numeric keys.
Up to 32 digits can be entered as the fax number of the receiving system.
Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during
dialing. For example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific number.
Select transmission settings.
6
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
1 Press [Detail].
2 Press [] or [] to select the item to change the settings for and then press [Edit] or
[Change].
Item Description
Sub Address Set this to transmit using a Sub Address. For details, refer to Sub Address
Transmission on page 5-20.
Encrypted TX This is set when using encrypted transmission to send the data. For details, refer
to Using the Encrypted Transmission on page 5-32
TX Start Speed This is set to change the transmission start speed. Select the speed from 33,600
bps, 14,400 bps, and 9,600 bps.
.
Normally the default setting should be used.
ECM ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other conditions.
3 Press the [OK] key.
2-16
Before Using the Fax Machine > Registering Destinations in the Address Book
FAX No. Entry:
Detail
0123456789
Detail:
6/ 6
053
Edit
Address Number:
Address Number:
053
(001 - 250)
Detail:
6/ 6
053
Edit
Address Number:
4 Press the [OK] key.
Enter the address number.
7
1 Press the [] or [] key to select [Address Number].
2 Press [Edit].
3 Enter the address number.
Press the [▲], [▼] key or numeric keys to enter a particular Address Number (001-250).
Address Number is an ID for a destination.
4 Press the [OK] key.
Register the destination.
8
1 Press the [OK] key.
[Completed.] is displayed and the destination is registered.
2-17
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