EN
Fax System
P-4035 MFP
User Manual
P-4035 MFP
Fax System
Copy/Print/Scan/Fax
A4
Contents
Contents ....................................................................................................................................i
Preface .....................................................................................................................................v
About the FAX Operation Guide (this Guide) ........................................................................... v
Structure of the guide .....................................................................................................v
Conventions in This Guide ............................................................................................ vi
1 Legal and Safety Information .............................................. 1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3
IMPORTANTES MESURES DE SECURITE ............................................................. 1-3
Declarations to European Directives .......................................................................... 1-4
Technical regulations for terminal equipment ............................................................ 1-4
Network Compatibility Declaration ............................................................................. 1-5
Trademark Information ............................................................................................... 1-5
2 Before Using the Fax Machine ............................................. 2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Operation Method ...................................................................................................... 2-5
Setting Date and Time ..........................................................................................................2-6
Local FAX Information Entry ................................................................................................ 2-8
TTI (Transmit Terminal Identification) ........................................................................ 2-8
Local FAX Name ........................................................................................................ 2-8
Local FAX Number ..................................................................................................... 2-9
Local FAX ID ............................................................................................................ 2-10
FAX Dialing Mode .................................................................................................... 2-10
ECM TX .................................................................................................................... 2-11
TX Start Speed ......................................................................................................... 2-12
PBX Setting (Europe only) ....................................................................................... 2-13
Registering Destinations in the Address Book ................................................................... 2-14
Adding a Destination (Address Book) ...................................................................... 2-14
Adding a Destination on One Touch Key ................................................................. 2-24
3 Sending Faxes ...................................................................... 3-1
Basic transmission procedure .............................................................................................. 3-2
Checking and Editing Destinations ............................................................................ 3-5
Checking the Send Status .......................................................................................... 3-7
Priority Override Send ................................................................................................ 3-7
Cancelling the Transmission ...................................................................................... 3-9
Using redial .............................................................................................................. 3-11
Methods For Entering the Destination ................................................................................ 3-12
Entering the destination fax number with the numeric keys ..................................... 3-12
Choosing from the Address Book ............................................................................ 3-13
Choosing by One Touch Key ................................................................................... 3-15
Login/Logout ....................................................................................................................... 3-16
Logging in when User Accounting has been Enabled .............................................. 3-16
Logging in when Job Accounting has been Enabled ............................................... 3-18
Fax transmission functions ................................................................................................. 3-19
Quiet Mode ......................................................................................................................... 3-20
Original Size ....................................................................................................................... 3-20
Original Image .................................................................................................................... 3-20
i
FAX Resolution .................................................................................................................. 3-21
Orig.Orientation .................................................................................................................. 3-21
Continuous Scan ................................................................................................................3-21
File Name Entry .................................................................................................................. 3-21
JobFinish Notice ................................................................................................................. 3-21
FAX Delayed Transmission ................................................................................................ 3-22
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 3-22
FAX Direct Transmission .................................................................................................... 3-23
Cancelling Direct Transmission ................................................................................ 3-24
FAX TX Report ................................................................................................................... 3-24
Density ............................................................................................................................... 3-24
Duplex ................................................................................................................................ 3-24
Manual Send ...................................................................................................................... 3-25
Using Chain Dial ................................................................................................................. 3-26
Program .............................................................................................................................. 3-28
Registering Programs .............................................................................................. 3-28
Confirming the Registered Program ......................................................................... 3-29
Recalling Program .................................................................................................... 3-29
Overwriting Program ................................................................................................ 3-29
Deleting Program ..................................................................................................... 3-30
4 Receiving Faxes ................................................................... 4-1
FAX Automatic Reception .................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Checking and Changing the Reception Method ......................................................... 4-2
Flow of reception ........................................................................................................ 4-3
Canceling reception (Disconnection of communication) ............................................ 4-4
Manual Reception ................................................................................................................ 4-5
Flow of reception ........................................................................................................ 4-5
Fax reception functions ........................................................................................................4-6
Fax reception settings .......................................................................................................... 4-7
FAX Media Type ........................................................................................................ 4-7
RX Date/Time ............................................................................................................. 4-8
2 in 1 Printing ............................................................................................................. 4-8
Batch Print .................................................................................................................. 4-8
Duplex Printing ........................................................................................................... 4-9
5 Using Convenient Fax Functions ......................................... 5-1
Forward Settings .................................................................................................................. 5-2
Type of Forwarding Destination ................................................................................. 5-2
Setting Forwarding ..................................................................................................... 5-2
Registering Forwarding Destination ........................................................................... 5-3
Changing and Deleting Registration Contents ........................................................... 5-5
Forwarding Time Setting ............................................................................................ 5-6
File Format Setting ..................................................................................................... 5-7
E-mail Subject Add. Info Setting ................................................................................ 5-8
FTP Encrypted TX Setting ......................................................................................... 5-9
File Name Entry ......................................................................................................... 5-9
Print Setting .............................................................................................................. 5-10
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ......... 5-11
Sub Address Box Function ................................................................................................. 5-12
Sub Address Box ..................................................................................................... 5-12
Sub Address Communication ................................................................................... 5-12
Registering a Sub Address Box ............................................................................... 5-13
Changing/Deleting Sub Address Box ....................................................................... 5-14
Printing Originals from a Sub Address Box .............................................................. 5-15
Checking Details ...................................................................................................... 5-17
Deleting Originals after Printing from a Sub Address Box ....................................... 5-17
ii
Deleting Originals from a Sub Address Box ............................................................. 5-18
Printing a Sub Address Box List ............................................................................... 5-19
Sub Address Transmission ...................................................................................... 5-20
Polling Communication ....................................................................................................... 5-22
Polling Transmission ................................................................................................ 5-22
Polling Reception ..................................................................................................... 5-25
Printing from a Polling Box ....................................................................................... 5-27
Checking Details ...................................................................................................... 5-28
Deleting Originals in a Polling Box ........................................................................... 5-28
Encryption .......................................................................................................................... 5-30
Registering an Encryption Key ................................................................................. 5-31
Changing and Deleting Registration Contents of Encryption Key ............................ 5-31
Using the Encrypted Transmission .......................................................................... 5-32
Setting the Encrypted Reception .............................................................................. 5-34
Using a Connected Telephone ........................................................................................... 5-36
FAX/TEL Auto Switch Reception ............................................................................. 5-36
FAX/Answering Machine Auto Switch Reception ..................................................... 5-38
DRD Reception (Available for inch versions only) ................................................... 5-40
Manual Send ............................................................................................................ 5-41
Manual Reception .................................................................................................... 5-42
Remote Switch Function .......................................................................................... 5-43
6 Sending Faxes from PC ........................................................ 6-1
Flow of Sending Faxes from PC ........................................................................................... 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
Installing the FAX Driver ............................................................................................ 6-3
Uninstalling the FAX Driver ........................................................................................ 6-5
Basic Transmission .............................................................................................................. 6-6
Configuring the Driver Default Settings ...................................................................... 6-9
Default Settings Dialog Box ..................................................................................... 6-10
Changing Transmit Settings ..................................................................................... 6-13
Using Cover Pages .................................................................................................. 6-17
Cover Page Registration (Default Settings) ............................................................. 6-22
Transmission Control ............................................................................................... 6-27
7 Managing Jobs ..................................................................... 7-1
Various Reports for FAX ...................................................................................................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Send Job Log and Print Job Log ................................................................................ 7-3
Outgoing FAX Log and Incoming FAX Log ................................................................ 7-4
Printing Administrative Reports (Result Rpt Set.) ................................................................ 7-5
Send Result Reports (Send Result) ........................................................................... 7-5
Report for Job Canceled before Sending ................................................................... 7-6
Recipient Format ........................................................................................................ 7-6
FAX RX Result Reports ............................................................................................. 7-7
Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt) ................................................ 7-9
Printing Activity Reports ............................................................................................. 7-9
Automatic Printout ...................................................................................................... 7-9
Status Page ........................................................................................................................ 7-11
Reporting FAX Receipt Result by E-mail ........................................................................... 7-12
Confirmation Screen of Destinations .................................................................................. 7-14
8 Fax Settings ......................................................................... 8-1
Default fax settings ............................................................................................................... 8-2
System Menu Settings ............................................................................................... 8-2
Report ........................................................................................................................ 8-3
iii
Common Settings ....................................................................................................... 8-3
FAX ............................................................................................................................8-4
Adjust/Maint. .............................................................................................................. 8-8
Transmission Restriction ...................................................................................................... 8-9
Registering Permit FAX No. ..................................................................................... 8-10
Changing and Deleting Permit FAX No. ................................................................... 8-11
Registering Reject FAX No. ..................................................................................... 8-11
Changing and Deleting Reject FAX No. ................................................................... 8-12
Registering Permit ID No. ........................................................................................ 8-13
Changing and Deleting Permit ID No. ...................................................................... 8-14
Setting Send Restriction ........................................................................................... 8-15
Setting Reception Restriction ................................................................................... 8-16
Unknown Number Reception ................................................................................... 8-16
Unusable Time ................................................................................................................... 8-18
Account Management ........................................................................................................ 8-20
9 Troubleshooting ................................................................... 9-1
Indicators During Sending/Receiving Operation .................................................................. 9-2
Responding to an Attention Indicator Flashes ...................................................................... 9-2
Precautions When Turning Power OFF ............................................................................... 9-3
Messages ............................................................................................................................. 9-4
Error Code List ..................................................................................................................... 9-6
Troubleshooting .................................................................................................................... 9-9
10 Appendix ............................................................................. 10-1
Character Entry Method ..................................................................................................... 10-2
Using the Keys ......................................................................................................... 10-2
Selecting Type of Characters ................................................................................... 10-3
Characters That Can be Entered Using the Numeric Keys ...................................... 10-3
Entering Symbols ..................................................................................................... 10-4
Entering Characters ................................................................................................. 10-4
Specifications ..................................................................................................................... 10-6
Menu Map .......................................................................................................................... 10-8
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 10-12
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 10-13
Index ...............................................................................................................................Index-1
iv
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and
trademark information.
2 Before Using the Fax Machine Explains the part names and the settings required before
using fax.
3 Sending Faxes Explains the general methods for sending faxes and
transmission functions.
4 Receiving Faxes Explains the general methods for receiving faxes and
reception functions.
5 Using Convenient Fax Functions Explains convenient fax functions such as storing received
faxes in boxes in the memory, forwarding received faxes,
and polling communication (a function that allows the
receiving party to call and initiate fax reception).
6 Sending Faxes from PC Explains how to send a FAX from a PC.
7 Managing Jobs Explains how to check the status of recently performed
transmission and reception operations in the message
display. Also explains how to print administrative reports
showing communication results, machine settings, and
registered information.
8 Fax Settings Explains various settings for controlling fax usage, such as
restricting transmission destinations, blocking fax
reception, and setting prohibited use times.
9 Troubleshooting Explains what to do when errors are displayed or other
problems occur.
10 Appendix Explains how to enter characters, and lists the fax
specifications.
v
Conventions in This Guide
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
Click an item in the Table of Contents
to jump to the corresponding page.
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
Refer to
Click the underlined text to jump to
the corresponding page.
Adobe Reader X is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description Example
[Bold] Indicates keys on the operation panel and buttons on
your computer screen.
[Regular] Indicates a message or setting displayed on the
message display.
"Regular" Indicates a message or setting displayed on the
computer screen.
Press the [Start] key.
Click [OK].
[Ready to copy.] appears in the message display.
Press the [▲] or [▼] key to select [On].
You can select from the "Print size" menu.
vi
Conventions used in procedures for operating the machine
1
2
Operation panel keys that are pressed are outlined in red.
Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.
vii
1 Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
About this Operation Guide ..................................................................................................................... 1-3
Legal Notice ............................................................................................................................................. 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................................................. 1-3
IMPORTANTES MESURES DE SECURITE ........................................................................................... 1-3
Declarations to European Directives ....................................................................................................... 1-4
Technical regulations for terminal equipment .......................................................................................... 1-4
Network Compatibility Declaration ........................................................................................................... 1-5
Trademark Information ............................................................................................................................. 1-5
1-1
Legal and Safety Information > Notice
NOTE
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING : Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Cleaning
Toner Container Replacement
Waste Toner Box Replacement
Solving Malfunctions
Responding to Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
1-3
Legal and Safety Information > Notice
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for
equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 05R00 National AN for D
• AN 01R00 AN for P • DE 08R00 National AN for D
• AN 02R01 AN for CH and N • DE 09R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D
• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D
• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E
• AN 09R00 AN for D • GR 01R00 National AN for GR
1-4
Legal and Safety Information > Notice
• AN 10R00 AN for D • GR 03R00 National AN for GR
• AN 11R00 AN for P • GR 04R00 National AN for GR
• AN 12R00 AN for E • NO 01R00 National AN for N
• AN 16R00 General Advisory Note • NO 02R00 National AN for N
• DE 03R00 National AN for D • P 03R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
Trademark Information
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-5
2 Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Method .................................................................................................................................... 2-5
Setting Date and Time ....................................................................................................................................... 2-6
Local FAX Information Entry .............................................................................................................................. 2-8
TTI (Transmit Terminal Identification) ...................................................................................................... 2-8
Local FAX Name ...................................................................................................................................... 2-8
Local FAX Number ................................................................................................................................... 2-9
FAX Dialing Mode .................................................................................................................................. 2-10
ECM TX .................................................................................................................................................. 2-11
TX Start Speed ....................................................................................................................................... 2-12
PBX Setting (Europe only) ..................................................................................................................... 2-13
Registering Destinations in the Address Book ................................................................................................. 2-14
Adding a Destination (Address Book) .................................................................................................... 2-14
Adding a Destination on One Touch Key ............................................................................................... 2-24
2-1
Before Using the Fax Machine > Part Names and Functions
IMPORTANT
3
4
1
2
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the machine’s Operation Guide.
1 Operation panel Perform the fax operation with this panel.
2 Power switch Set this switch to the ON side when performing the fax or copier operation.
3 LINE connector Connect the modular cord for the telephone line to this connector.
4 TEL connector When using a commercially available telephone set, connect the modular cord to this
connector.
You cannot automatically receive a fax when the power switch is turned off.
2-2
Before Using the Fax Machine > Part Names and Functions
65
7
8
9
Document Processor (DP)
5 Top Cover Open this cover when the original jammed in the Document Processor.
6 Original Width Guides Adjust these guides according to the original width.
7 Original Table Stack the sheet originals on this table.
8 Original Eject Table Read originals are ejected onto this table.
9 Open/Close Handle Hold this handle when opening or closing the Document Processor.
2-3
Before Using the Fax Machine > Part Names and Functions
Processing: Blinks while printing or
sending/receiving.
Memory: Blinks while the machine is
accessing the machine memory, fax
memory or USB memory (general purpose
item).
Attention:Lights or blinks when an error
occurs and a job is stopped.
Message display.
Displays the setting
menu, machine status,
and error messages.
Select Key: Selects
the menu displayed
at the bottom of the
message display.
Displays the Status/Job
Cancel screen.
Displays the Document
Box screen.
Displays the System
Menu/Counter screen.
Displays the Copy screen.
Displays the screen for
sending. You can change it
to display the Address
Book screen.
Displays the FAX screen.
Numeric keys.
Enter numbers and
symbols.
Clears entered numbers
and characters.
Returns settings to their
default states.
Cancels or pauses the job
in progress.
Starts copying and
scanning operations and
processing for setting
operations.
Displays the function menu for copy,
print, transmission and document box.
Increments or decrements
numbers, or selects menu
in the message display. In
addition, moves the cursor
when entering the
characters
Finalizes a function or
menu, and numbers that
have been entered.
Returns to the previous
display.
Used to register or recall
programs.
Puts the machine into
Sleep Mode. Recovers
from Sleep if in Sleep
Mode.
Authenticates user
switching, and exits the
operation for the current
user (i.e. log out).
Displays the Address Book
screen.
Calls the previous
destination. Also used to
enter a pause when
entering a FAX number.
Confirms the destination or
adds a destination.
Switches between on-hook
and off-hook when
manually sending a FAX.
Recalls the destination
registered for One Touch
Keys.
Operation Panel
2-4
Before Using the Fax Machine > Part Names and Functions
Sys. Menu/Count.:
System/Network
Exit
03
Counter
02
01
Report
Language:
English
01
Deutsch
02
Francais
03
*
Language:
English
01
Deutsch
02
Francais
03
*
Sys. Menu/Count.:
User/Job Account
Exit
04
User Property
05
Common Settings
06
Ready to send.
2013/08/08 10:10
Quiet
FAX Res.
200x100dpiOff
Press the [System Menu/Counter] key,
[Function Menu] key, or function keys to
display the setting menus.
The directions of usable arrow keys
are shown on the screen displayed.
When the [▲] or [▼] key is
pressed, the selection moves
line by line.
When the [◄] or [►] key is
pressed, the selection moves in
units of one page.
When [OK] is displayed, press the [OK]
key to confirm the selection.
Press the [OK] key to display
the selected menu.
The selected item is displayed with [*]
(asterisk) at the beginning.
Press the [OK] key to confirm
the selected setting.
When the [▲] or [▼] key is pressed,
the selection moves line by line.
Press the [Back] key to return to
the screen one level higher.
Setting menus
Normal screen
Canceling the menu operation
When [Exit] is displayed, press [Exit] to exit
the setting menu and return to the normal
screen.
When other function keys are pressed, the
menu operation is canceled and the screen
of the corresponding function appears.
Ready to send.
2013/08/08 10:10
Quiet
FAX Res.
200x100dpiOff
Sys. Menu/Count.:
System/Network
Exit
03
Counter
02
01
Report
Common Settings:
Language
Exit
01
Default Screen
02
Sound
03
Operation Method
This section explains how to operate the setting menus on the message display.
Displaying the Menus and Configuring Settings
Press the [System Menu/Counter] key, or [Function Menu] key to display the setting menus. Press the [▲] key, [▼]
key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.
2-5
Before Using the Fax Machine > Setting Date and Time
NOTE
Login User Name Login Password
4000 4000
Date/Time:
Year
2013
Month Day
01 01
Time Zone:( Pfic Time )
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
Be sure to set the time difference before setting the date and time.
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Common Settings].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Date Setting].
5 Press the [OK] key.
Set the time difference.
2
1 Press the [▲] or [▼] key to select [Time Zone].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to set the time zone.
4 Press the [OK] key.
Set the date and time.
3
1 Press the [▲] or [▼] key to select [Date/Time].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to set the year, month, and day. Press the [◄] and [►] key to
move the cursor right and left.
2-6
Before Using the Fax Machine > Setting Date and Time
NOTE
NOTE
Date/Time:
Hour
10
Time Zone:
Min. Second
10 50
( Pfic Time
::
)
Date Format:
Month/Day/Year
01
Day/Month/Year
02
Year/Month/Day
03
*
4 Press the [OK] key.
5 Press the [▲] or [▼] key to set the hour, minute, and second. Press the [◄] and [►] key to
move the cursor right and left.
6 Press the [OK] key.
Set the Date Format.
4
1 Press the [▲] or [▼] key to select [Date Format].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select the display format of year, month, and date.
The following date formats are available.
• [Month/Day/Year]
• [Day/Month/Year]
• [Year/Month/Day]
4 Press the [OK] key.
Set the Summer Time.
5
Summer Time can be set according to the region set in Time Zone.
1 Press the [▲] or [▼] key to select [Summer Time].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [On] or [Off].
4 Press the [OK] key.
2-7
Before Using the Fax Machine > Local FAX Information Entry
Local FAX Information Entry
Register the local FAX information below.
TTI (Transmit Terminal Identification)
Select whether or not to print the local fax information on the fax on the receiving system.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [TTI].
7 Press the [OK] key.
Set the TTI.
2
1 Press the [▲] or [▼] key to select the desired location for printing the information or [Off] if
you don't want to print it.
2 Press the [OK] key.
Local FAX Name
Register the local fax name printed on the fax on the receiving system.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Local FAX Name].
2-8
Before Using the Fax Machine > Local FAX Information Entry
NOTE
NOTE
Local FAX Name:
Text
Common Settings
Sales department
ABC
Local FAX Number:
0123456789
7 Press the [OK] key.
Set the Local FAX Name
2
1 Use the numeric keys to enter the local fax name.
Refer to Character Entry Method on page 10-2 for details on entering characters.
2 Press the [OK] key.
Local FAX Number
Enter the local fax number to be printed on the fax on the receiving system.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Local FAX Number].
7 Press the [OK] key.
Local FAX Number Entry
2
1 Use the numeric keys to enter the local fax number.
Up to 20 digits can be entered as the local fax number.
Press the [*/.] keys on numeric keys to enter "+".
2 Press the [OK] key.
2-9
Before Using the Fax Machine > Local FAX Information Entry
NOTE
Local FAX ID:
0000
(0000 - 9999)
Local FAX ID
Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used
for transmission limit purposes. (Refer to Transmission Restriction on page 8-9
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
.)
6 Press the [▲] or [▼] key to select [Local FAX ID].
7 Press the [OK] key.
Local FAX ID Number Entry
2
1 Press the [▲] or [▼] key or numeric keys to enter the four-digit local FAX ID number.
2 Press the [OK] key.
FAX Dialing Mode
Select the dialing mode according to the line type.
This setting does not appear in some regions.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
2-10
Before Using the Fax Machine > Local FAX Information Entry
NOTE
FAX Dialing Mode:
Tone(DTMF)
01
Pulse(10pps)
02
*
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [FAX Dialing Mode].
7 Press the [OK] key.
Set the FAX Dialing Mode.
2
1 Press [▲] or [▼] to select [Tone(DTMF)] or [Pulse(10pps)].
2 Press the [OK] key.
ECM TX
Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for
errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
When there is a large amount of noise on the line, communication may take slightly longer
than when [Off] is selected.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [ECM TX].
7 Press the [OK] key.
Configure the settings.
2
1 Press [▲] or [▼] to select [On] or [Off].
2 Press the [OK] key.
2-11
Before Using the Fax Machine > Local FAX Information Entry
NOTE
TX Start Speed:
9600bps
01
14400bps
02
33600bps
03
*
TX Start Speed
Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case,
set a lower TX Start Speed.
Normally this should be used with the default setting.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Transmission].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [TX Start Speed].
7 Press the [OK] key.
Configure the settings.
2
1 Press [▲] or [▼] to select [9600bps], [14400bps] or [33600bps].
2 Press the [OK] key.
2-12
Before Using the Fax Machine > Local FAX Information Entry
NOTE
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.
Before connecting this machine to PBX, it is recommended to contact the company that
installed the PBX system to request connection of this machine. Note that correct operation
cannot be guaranteed in environment in which this machine is connected to PBX because
the functions of this machine may be restricted.
Item Setting value Description
Exchange Select. PSTN Use when connecting this machine to a public switched
telephone network (default).
PBX Use when connecting this machine to PBX.
Dial No. to PSTN 0-9
00-99
For more information about configuring settings, refer to Service Setting on page 8-8.
Set a number to access an outside line. For the number,
contact the PBX administrator.
2-13
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed.
The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.
Contact addresses can also be registered with Embedded Web Server RX. For details, refer to the machine’s
Operation Guide.
Adding a Destination (Address Book)
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Contact name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Edit Destination].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Address Book].
5 Press the [OK] key.
Adds a new destination.
2
1 Press [Menu].
2 Press the [▲] or [▼] key to select [Add Address].
2-14
Before Using the Fax Machine > Registering Destinations in the Address Book
Menu:
Add Address
03
Detail/Edit
02
Delete
01
Detail:
1/ 6Contact Name
Edit
Contact Name:
Text
Common Settings
Sales department
ABC
Detail:
2/ 6
0123456789
Edit
FAX Number:
3 Press the [OK] key.
Select the registration method.
3
1 Press the [▲] or [▼] key to select [Contact].
2 Press the [OK] key.
Enter the contact name.
4
1 Press the [] or [] key to select [Contact Name].
2 Press [Edit].
3 Enter the destination name.
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 10-2.
4 Press the [OK] key.
Enter the fax number.
5
1 Press the [] or [] key to select [FAX Number].
2 Press [Edit].
2-15
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
FAX No. Entry:
Detail
0123456789
FAX No. Entry:
Detail
0123456789
FAX Detail:
1/ 6Sub Address:
Edit
1234567890
3 Enter the fax number.
Enter the fax number of the receiving system using the numeric keys.
Up to 32 digits can be entered as the fax number of the receiving system.
Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during
dialing. For example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific number.
Select transmission settings.
6
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
1 Press [Detail].
2 Press [] or [] to select the item to change the settings for and then press [Edit] or
[Change].
Item Description
Sub Address Set this to transmit using a Sub Address. For details, refer to Sub Address
Transmission on page 5-20.
Encrypted TX This is set when using encrypted transmission to send the data. For details, refer
to Using the Encrypted Transmission on page 5-32
TX Start Speed This is set to change the transmission start speed. Select the speed from 33,600
bps, 14,400 bps, and 9,600 bps.
.
Normally the default setting should be used.
ECM ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other conditions.
3 Press the [OK] key.
2-16
Before Using the Fax Machine > Registering Destinations in the Address Book
FAX No. Entry:
Detail
0123456789
Detail:
6/ 6
053
Edit
Address Number:
Address Number:
053
(001 - 250)
Detail:
6/ 6
053
Edit
Address Number:
4 Press the [OK] key.
Enter the address number.
7
1 Press the [] or [] key to select [Address Number].
2 Press [Edit].
3 Enter the address number.
Press the [▲], [▼] key or numeric keys to enter a particular Address Number (001-250).
Address Number is an ID for a destination.
4 Press the [OK] key.
Register the destination.
8
1 Press the [OK] key.
[Completed.] is displayed and the destination is registered.
2-17
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
Menu:
Add Address
03
Detail/Edit
02
Delete
01
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Edit Destination].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Address Book].
5 Press the [OK] key.
Adds a new destination.
2
1 Press [Menu].
2 Press the [▲] or [▼] key to select [Add Address].
3 Press the [OK] key.
Select the registration method.
3
1 Press the [▲] or [▼] key to select [Group].
2 Press the [OK] key.
2-18
Before Using the Fax Machine > Registering Destinations in the Address Book
Detail:
1/ 3Group Name:
Edit
Group Name:
Text
Common Settings
Sales Group
ABC
Detail:
2/ 3Group Member:
Edit
2
Group Member:
Sales Department 1
Menu
Sales Department 2
Contacts:
Sales Department 1
Menu
Sales Department 2
Sales Department 3
Enter the group name.
4
1 Press the [] or [] key to select [Group Name].
2 Press [Edit].
3 Enter the group name.
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 10-2.
4 Press the [OK] key.
Select the members (destinations).
5
1 Press the [] or [] key to select [Group Member].
2 Press [Edit].
3 Press [Menu].
4 Press the [▲] or [▼] key to select [Add Member].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select the member you want to add.
2-19
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
Group Member:
Sales Department 1
Menu
Sales Department 2
Sales Department 3
Group Member:
Sales Department 1
Menu
Sales Department 2
Sales Department 3
Detail:
6/ 6
053
Edit
Address Number:
When checking information of the destination, press [Menu], select [Details], and then press
the [OK] key.
7 Press the [OK] key. The fax number and address of the member selected are displayed.
8 Press the [OK] key.
The selected member is added to Group Member.
Members can be added by repeating steps 3 to 8.
Delete the members.
6
1 Press the [▲] or [▼] key to select the member you want to delete.
2 Press [Menu].
3 Press the [▲] or [▼] key to select [Delete].
4 Press the [OK] key.
5 Press [Yes] in confirmation screen.
The selected member is deleted from Group Member.
Confirm the registered member.
7
1 Press the [Back] key when all members are registered.
Enter the address number.
8
1 Press the [] or [] key to select [Address Number].
2 Press [Edit].
2-20
Before Using the Fax Machine > Registering Destinations in the Address Book
Address Number:
053
(001 - 250)
Detail:
6/ 6
053
Edit
Address Number:
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
3 Enter the address number.
Press the [▲], [▼] key or numeric keys to enter a particular Address Number (001-250).
Address Number is an ID for a destination.
Register the group.
9
1 Press the [OK] key.
[Completed.] is displayed and the group is registered.
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Edit Destination].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Address Book].
5 Press the [OK] key.
Edit or delete the destination.
2
To edit the destination
1 Press the [▲] or [▼] key to select the destination (contacts) or group to edit.
2 Press the [OK] key.
3 Press the [] or [] key to select the item to change.
2-21
Before Using the Fax Machine > Registering Destinations in the Address Book
Detail:
1/ 6Contact Name
Edit
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
Detail:
2/ 3Group Member:
Edit
2
Group Member:
Sales Department 1
Menu
Sales Department 2
Sales Department 3
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
4 Press [Edit].
Refer to Adding a contact on page 2-14 or Adding a Group on page 2-18 for how to change.
To delete a member (group)
1 Press the [▲] or [▼] key to select the group to edit.
2 Press the [OK] key.
3 Press the [] or [] key to select [Group Member].
4 Press [Edit].
5 Press the [▲] or [▼] key to select the member you want to delete.
6 Press [Menu].
7 Press the [▲] or [▼] key to select [Delete].
8 Press the [OK] key.
9 Press [Yes] in confirmation screen.
To delete a destination(contacts) or group
1 Press the [▲] or [▼] key to select the destination (contacts) or group to delete.
2 Press [Menu].
2-22
Before Using the Fax Machine > Registering Destinations in the Address Book
FAX Address List (Index)
FAX Address List (No.)
3 Press the [▲] or [▼] key to select [Delete].
4 Press the [OK] key.
5 Press [Yes] in confirmation screen.
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Edit Destination].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Print List].
5 Press the [OK] key.
Print
2
1 Press the [▲] or [▼] key to select [FAX List (Index)] or [FAX List (No.)].
2 Press the [OK] key.
3 Press [Yes] in confirmation screen. The list is printed.
2-23
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
NOTE
Select Key No.:
No. 1
Exit
01
No. 12
02
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a new destination (contact or group). A maximum of 22 destinations can be registered.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.
Numbers 1 to 11 are the One Touch Key numbers while the [Shift Lock] indicator is switched off. Numbers 12 to 22
are the One Touch Key numbers while the [Shift Lock] indicator is switched on by pressing the [Shift Lock] key.
Select the One Touch Key to be registered.
1
1 Press the One Touch Key that you want to register and hold it (2 seconds or more).
2 Press the [▲] or [▼] key to select a key number.
3 Press the [OK] key.
When a unregistered One Touch Key number is selected, the Address Book appears. Go to
the next step.
When the registered One Touch Key number is selected, the Key Edit screen appears. Select
another key number or edit or delete the One Touch Key.
Refer to Editing and Deleting One Touch Key on page 2-25 for edition and deletion of the One
Touch Key.
Select the destinations.
2
1 Press the [▲] or [▼] key to select the destination (contact or group) you want to register to
the One touch key from the Address Book.
When checking information of the destination, press [Menu], select [Details], and then press
the [OK] key.
2-24
Before Using the Fax Machine > Registering Destinations in the Address Book
NOTE
Select Key No.:
No. 1
Exit
01
No. 12
02
2 Press the [OK] key. The fax number and address of the destination selected are displayed.
3 Press the [OK] key.
[Completed.] is displayed and One Touch Key is registered.
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
Select the One Touch Key to be edited or deleted.
1
1 Press the One Touch Key to be edited or deleted (2 seconds or more).
2 Press the [▲] or [▼] key to select a key number.
3 Press the [OK] key.
When a registered One Touch Key number is selected, the Key Edit screen appears. Go to the
next step.
When an unregistered One Touch Key number is selected, the Address Book appears. The
One Touch Key can be registered by selecting the destination from the Address Book.
Refer to Adding a Destination on page 2-24 for registration of the One Touch Key.
Edit or delete the destination.
2
When checking the registered destination
1 Press the [▲] or [▼] key to select [Detail].
2 Press the [OK] key. The destination name is displayed.
3 Press the [OK] key.
When changing the destination to another destination
1 Press the [▲] or [▼] key to select [Edit]
2 Press the [OK] key.
.
3 Press the [▲] or [▼] key to select the new destination.
When checking information of the destination, press [Menu], select [Details], and then press
the [OK] key.
2-25
Before Using the Fax Machine > Registering Destinations in the Address Book
4 Press the [OK] key. The fax number and address of the destination selected are displayed.
5 Press the [OK] key.
[Completed.] is displayed and the destination is changed.
When deleting registration contents
1 Press the [▲] or [▼] key to select [Delete].
2 Press the [OK] key.
3 Press [Yes] in confirmation screen.
[Completed.] is displayed and One Touch Key becomes unregistered.
2-26
3 Sending Faxes
This chapter explains the following topics:
Basic transmission procedure ............................................................................................................................ 3-2
Checking and Editing Destinations .......................................................................................................... 3-5
Checking the Send Status ....................................................................................................................... 3-7
Priority Override Send ............................................................................................................................. 3-7
Cancelling the Transmission .................................................................................................................... 3-9
Using redial ............................................................................................................................................. 3-11
Methods For Entering the Destination ............................................................................................................. 3-12
Entering the destination fax number with the numeric keys .................................................................. 3-12
Choosing from the Address Book .......................................................................................................... 3-13
Choosing by One Touch Key ................................................................................................................. 3-15
Login/Logout .................................................................................................................................................... 3-16
Logging in when User Accounting has been Enabled ........................................................................... 3-16
Logging in when Job Accounting has been Enabled ............................................................................. 3-18
Fax transmission functions .............................................................................................................................. 3-19
Quiet Mode ...................................................................................................................................................... 3-20
Original Size ..................................................................................................................................................... 3-20
Original Image .................................................................................................................................................. 3-20
FAX Resolution ................................................................................................................................................ 3-21
Orig.Orientation ................................................................................................................................................ 3-21
Continuous Scan .............................................................................................................................................. 3-21
File Name Entry ............................................................................................................................................... 3-21
JobFinish Notice .............................................................................................................................................. 3-21
FAX Delayed Transmission .............................................................................................................................. 3-22
Cancelling and Sending Delayed Transmissions (Queued) .................................................................. 3-22
FAX Direct Transmission .................................................................................................................................. 3-23
Cancelling Direct Transmission ............................................................................................................. 3-24
FAX TX Report ................................................................................................................................................. 3-24
Density ............................................................................................................................................................. 3-24
Duplex .............................................................................................................................................................. 3-24
Manual Send .................................................................................................................................................... 3-25
Using Chain Dial .............................................................................................................................................. 3-26
Program ........................................................................................................................................................... 3-28
Registering Programs ............................................................................................................................ 3-28
Confirming the Registered Program ...................................................................................................... 3-29
Recalling Program ................................................................................................................................. 3-29
Overwriting Program .............................................................................................................................. 3-29
Deleting Program ................................................................................................................................... 3-30
3-1
Sending Faxes > Basic transmission procedure
Ready to send.
2013/08/08 10:10
Quiet
FAX Res.
200x100dpiOff
FAX No. Entry:
Chain
Detail
0123456789
Basic transmission procedure
The basic procedure for using the fax system is explained below.
Press the [FAX] key.
1
The base screen for fax appears.
Place the originals.
2
Refer to the machine’s Operation Guide for placing originals.
Select the transmission method.
3
There are two transmission methods: memory transmission and direct transmission.
Memory transmission: The original is scanned into memory before communication starts.
Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication starts before the original is
scanned.
For details, refer to FAX Direct Transmission on page 3-23.
Specifying destination.
4
Enter the fax number of the receiving system using the numeric keys.
For the procedure for selecting a destination in the address book, refer to Choosing from the
Address Book on page 3-13.
For the procedure for selecting the destination using the One Touch Key, refer to Choosing by One
Touch Key on page 3-15.
3-2
Sending Faxes > Basic transmission procedure
NOTE
Up to 64 digits can be entered as the fax number of the receiving system.
Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during
dialing. For example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific number.
If Dest. Entry(FAX) on page 8-7
number. Select the destination from the Address Book or the One Touch Keys.
Selecting the functions.
5
The following functions can be set for FAX transmission.
•Density page 3-24
• Original Image page 3-20
•Duplex page 3-24
• Original Size page 3-20
• FAX Resolution page 3-21
is set to [Prohibit], it is not possible to directly enter a fax
• File Name Entry page 3-21
• FAX Delayed Transmission page 3-22
• FAX TX Report page 3-24
• Program page 3-28
For details, refer to Fax transmission functions on page 3-19.
Send Start.
6
Press the [Start] key.
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and stored in the memory, the
receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the memory, the
receiving system is dialed.
3-3
Sending Faxes > Basic transmission procedure
NOTE
When continuous scan is set, you can continue with scanning of a next original after an
original on the glass surface has been stored in memory. Every time one page is scanned,
you perform an operation to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
For details, refer to Continuous Scan on page 3-21.
3-4
Sending Faxes > Basic transmission procedure
NOTE
Dest. Confirm.:
0123456789
Exit
Sales Group
9876543210
Add
Dest. Confirm.:
0123456789
Exit
Sales Group
9876543210
Add
Checking and Editing Destinations
Check and edit a selected destination.
Press the [FAX] key.
1
Press the [Confirm/Add Destination] key.
2
Check the destination.
3
1 Press the [▲] or [▼] key to select the destination you want to check.
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [Edit].
4 Press the [OK] key.
Information of the destination is displayed.
When checking information of the destination, press [Details].
5 Press the [OK] key when checking of the destination is complete.
Change the FAX number.
4
1 Press the [▲] or [▼] key to select the destination that you want to change the FAX number
for.
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [Edit].
4 Press the [OK] key.
5 Reenter the FAX number using the numeric keys.
3-5
Sending Faxes > Basic transmission procedure
NOTE
NOTE
Dest. Confirm.:
0123456789
Exit
Sales Group
9876543210
Add
Dest. Confirm.:
0123456789
Exit
Sales Group
9876543210
Add
Dest. Confirm.:
0123456789
Exit
Sales Group
9876543210
Add
When editing information of the destination, press [Details].
6 Press the [OK] key.
Add the destination (when entering the FAX number using the numeric
5
keys).
1 Press [Add].
2 Enter the fax number of the receiving system using the numeric keys.
For the procedure for entering the FAX number using the numeric keys, refer to Entering the
destination fax number with the numeric keys on page 3-12.
3 Press the [OK] key.
Delete the destination.
6
1 Press the [▲] or [▼] key to select the destination you want to delete.
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [Delete].
4 Press the [OK] key.
5 Press [Yes] in confirmation screen.
[Completed.] is displayed and the destination is removed.
Exit the operation.
7
1 Press [Exit].
3-6
Sending Faxes > Basic transmission procedure
Send Job Status:
Cancel
Menu
0010
0011
0012
0123456789
1234567890 ...
2345678901 ...
Detail:
Status:
0010
1/8
Processing
Checking the Send Status
Press the [Status/Job Cancel] key.
1
Display the send job status screen.
2
1 Press the [▲] or [▼] key to select [Send Job Status].
2 Press the [OK] key.
Display the send job status screen.
Check the details of the transmission job.
3
1 Press the [▲] or [▼] key to select the job you want to check.
2 Press [Menu].
3 Press the [▲] or [▼] key to select [Detail].
4 Press the [OK] key.
5 Press the [] or [] key to check the details of the job.
6 Press the [OK] key when checking of the job is complete.
Priority Override Send
A fax job waiting to be sent can be sent by priority override.
Press the [Status/Job Cancel] key.
1
Select the job to be sent by priority override.
2
1 Press the [▲] or [▼] key to select [Send Job Status].
3-7
Sending Faxes > Basic transmission procedure
NOTE
Send Job Status:
Cancel
Menu
0010
0011
0012
0123456789
1234567890 ...
2345678901 ...
2 Press the [OK] key.
Display the send job status screen.
3 Press the [▲] or [▼] key to select the fax job to be sent by priority override.
4 Press [Menu].
5 Press the [▲] or [▼] key to select [PriorityOverride].
6 Press the [OK] key.
7 Press [Yes] in confirmation screen. The selected fax job is sent by priority override and
other fax jobs are moved down in the transmission queue.
If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.
If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.
3-8
Sending Faxes > Basic transmission procedure
NOTE
Cancel Send Job:
0008
0009
0010
abcd@efg.co
hijk@lmn.co
0123456789
Resume Menu
Cancelling the Transmission
The method for cancelling communication with this machine differs depending on the transmission method (memory
transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained
here.
Cancelling Memory Transmission (while originals are being scanned)
Press the [Stop] key.
1
During memory transmission, to cancel scanning while originals are being scanned, press the
[Stop] key on the operation panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original eject table.
Cancelling Memory Transmission (during communication)
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.
Press the [Stop] key.
1
Display the cancel send job list screen.
2
1 Press the [▲] or [▼] key to select [Cancel Send Job].
2 Press the [OK] key.
Display the cancel send job list screen.
Canceling Transmission.
3
1 Press the [▲] or [▼] key to select the job to cancel.
2 Press [Menu].
3 Press the [▲] or [▼] key to select [Cancel Job].
4 Press the [OK] key.
5 Press [Yes] in the confirmation screen. The selected job is deleted.
3-9
Sending Faxes > Basic transmission procedure
NOTE
FAX:
Line Off
Ready.
Cancelling Transmission (during communication)
Follow this procedure to break the connection and stop transmission/reception.
Press the [Status/Job Cancel] key.
1
Disconnection of communication.
2
1 Press the [▲] or [▼] key to select [FAX].
2 Press the [OK] key.
3 Check the status of communication.
4 Press [Line Off]. When communication is disconnected, transmission stops.
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
To cancel direct transmission, refer to Cancelling Direct Transmission on page 3-24.
To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 3-22.
To cancel polling transmission, refer to Polling Communication on page 5-22
.
3-10
Sending Faxes > Basic transmission procedure
NOTE
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, press the [Address Recall/Pause] key, and you can call the receiving system you dialed
on the destination list.
Press the [FAX] key.
1
Press the [Address Recall/Pause] key.
2
The previously dialed destination is called.
Press the [Start] key.
3
The transmission will start.
Recall information is canceled in the following conditions.
• When you turn the power off
• When you send a next fax (new recall information is registered)
• When you log out
3-11
Sending Faxes > Methods For Entering the Destination
NOTE
FAX No. Entry:
Chain
Detail
0123456789
FAX No. Entry:
Detail
0123456789
FAX Detail:
1/ 6Sub Address:
Edit
1234567890
Methods For Entering the Destination
Entering the destination fax number with the numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
If Dest. Entry(FAX) on page 8-7 is set to [Prohibit], it is not possible to directly enter a fax number. Select the
destination from the Address Book or the One Touch Keys.
Press the [FAX] key.
1
Enter the fax number of the receiving system using the numeric keys.
2
Up to 64 digits can be entered as the fax number of the receiving system.
Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during
dialing. For example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific number.
Select transmission settings.
3
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
1 Press [Detail].
2 Press the [] or [] key to select the item to change the settings for and then press [Edit]
or [Change].
3-12
Sending Faxes > Methods For Entering the Destination
NOTE
NOTE
NOTE
Item Description
Sub Address Set this to transmit using a Sub Address. For details, refer to Sub Address
Transmission on page 5-20.
Encrypted TX This is set when using encrypted transmission to send the data. For details, refer
to Using the Encrypted Transmission on page 5-32
TX Start Speed This is set to change the transmission start speed. Select the speed from 33,600
bps, 14,400 bps, and 9,600 bps.
Normally the default setting should be used.
ECM ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other conditions.
3 Press the [OK] key.
Press the [OK] key.
4
.
When On is selected in Check New Dest., a confirmation screen is displayed for the entered
FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Check
New Dest. in the Operation Guide for the machine.
To send to multiple destinations, enter the next fax number and press the [OK] key. You can
send to as many as 100 destinations at once.
Choosing from the Address Book
Select a destination registered in the Address Book.
For more information about how to register destinations in the Address Book, refer to Adding a Destination (Address
Book) on page 2-14.
Press the [FAX] key.
1
Press the [Address Book] key.
2
3-13
Sending Faxes > Methods For Entering the Destination
NOTE
NOTE
Address Book:
Sales Department 1
Menu
Sales Group
Support Department
Search(Name):
Text
Common SettingsABABC
Press the [▲] or [▼] key to select the destination.
3
When checking information of the destination, press [Menu], select [Details], and then press
the [OK] key.
Destination Search
The destination can be searched by name.
1 Press [Menu].
2 Press the [▲] or [▼] key to select [Search (Name)].
3 Press the [OK] key.
4 Enter characters to search using the numeric keys.
For details on character entry, refer to Character Entry Method on page 10-2.
5 Press the [OK] key. The searched destination is displayed.
Press the [OK] key.
4
To send to multiple destinations, repeat steps 2 to 4. You can send to as many as 100
destinations at once.
To check or change a selected destination, refer to Checking and Editing Destinations on
page 3-5.
3-14
Sending Faxes > Methods For Entering the Destination
NOTE
Choosing by One Touch Key
Select the destination using the One Touch Keys.
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-24.
Press the [FAX] key.
1
Press the One touch key where the destination is registered.
2
When selecting One Touch Key numbers 12 to 22, the One touch Key needs to be pressed
after switching on the [Shift Lock] indicator by pressing the [Shift Lock] key.
3-15
Sending Faxes > Login/Logout
NOTE
NOTE
Login User Name:
Login Password:
LoginMenu
Login User Name:
Login Password:
LoginMenu
Login User Name:
Login Password:
Admin
LoginMenu
Login/Logout
Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.
Login
Enter the login user name.
1
1 If this screen is displayed during operations, press the [OK] key while the column for
entering a login user name is selected.
Press [Menu] and select [Login Type] and then it is possible to select the authentication
destination as [Local Authentic.] or [Netwk Authentic.].
Press [Menu] and select [Domain] and then it is possible to select from the domains
registered.
2 Enter the login user name using the numeric keys and press the [OK] key.
If the login operation method is [Select Character], then the screen is displayed to enter
details by selecting from the characters on the message display. For details, refer to the
machine’s Operation Guide.
For details on character entry, refer to Character Entry Method on page 10-2.
Enter the login password.
2
1 Press the [▼] key to select the column for entering a login password and press the [OK]
key.
3-16
Sending Faxes > Login/Logout
Login Password:
Text
ABC
2 Enter the login password using the numeric keys and press the [OK] key.
Press [Login].
3
Logout
For details on character entry, refer to Character Entry Method on page 10-2.
To logout from the machine, press the [Authentication/Logout] key to return to the login user
name/login password entry screen.
3-17
Sending Faxes > Login/Logout
NOTE
Account ID:
Counter
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
Enter the account ID.
1
1 If this screen is displayed during operations, enter the account ID.
If you entered a wrong character, press the [Clear] key and enter the account ID again.
If the entered account ID does not match the registered ID, a warning beep will sound and
login will fail. Enter the correct account ID.
Logout
By pressing [Counter], you can refer to the number of pages printed and the number of
pages scanned.
Log in.
2
1 Press the [OK] key.
To logout from the machine, press the [Authentication/Logout] key to return to the login user
name/login password entry screen.
3-18
Sending Faxes > Fax transmission functions
Cancels the current menu setting to
return to the menu one level higher.
2
Confirms the selected setting.
Selects the item displayed or changes the
numeric value.
1
Fax transmission functions
To configure the settings for functions, press the key of the function you want to configure. You can also press the
[Function Menu] key to select from other functions displayed on the message display.
Operation Method (page 2-5)
For details on each function, see the table below.
Key Function Description
Quiet Mode Lower print and scan speed for quiet processing. Select
Original Size Specify the original size to be scanned. page 3-20
Original Image Select original image type. page 3-20
FAX Res olution Set the resolution at which to scan originals. page 3-21
Orig.Orientation Select the orientation of the original document top edge
Continuous Scan Scan a large number of originals separately and then
File Name Entry Adds a file name. page 3-21
JobFinish Notice Send notice by e-mail when a job is complete. page 3-21
FAX Delayed TX Specify a time for transmission. page 3-22
FAX Dir ect T X Connect to the destination first and then scan the
FAX RX Polling Initiate reception of a fax by controlling the receiving
Reference
page
page 3-20
this mode when the running noise is uncomfortable.
page 3-21
to scan correct direction.
page 3-21
produce as one job.
page 3-23
original.
page 5-22
machine.
FAX TX R eport Print transmission results after transmission. page 3-24
Density Adjust density. page 3-24
Duplex Automatically scan 2-sided originals. page 3-24
3-19
Sending Faxes > Quiet Mode
NOTE
NOTE
Key Function Description
Manual Send This method allows you to send originals by pressing
the [Start] key after confirming that the telephone line
has connected to the receiving system.
For the procedure for transmitting FAX, refer to Basic transmission procedure on page 3-2.
Reference
Quiet Mode
Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.
For details, refer to the machine’s Operation Guide.
Original Size
Specify the original size to be scanned.
page
page 3-25
Item Description
A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm, Letter-R, Legal, Statement-R,
Executive, Oficio II, 16K-R, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope
Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2,
Custom
*1 For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.
Be sure to always specify the original size when using custom size originals.
*1
Select from standard sizes.
Original Image
Select original image type.
Item Description
Text+Photo Best for mixed text and photo documents.
Photo Best for photos taken with a camera.
Text Best for documents that are mostly text
for OCR Scanning produces an image that is suitable for OCR.
Light Text/Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or
diagrams.
3-20
Sending Faxes > FAX Resolution
NOTE
FAX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
Item Description
200x100dpi Norm.(Normal) when sending originals with standard size
characters
200x200dpi Fine(Fine) when sending originals
with relatively small characters and thin lines
200x400dpi S.Fin(Super Fine) when sending originals with minute characters and
lines
400X400dpi U.Fin(Ultra Fine) when sending originals with minute characters and
lines more finely
The default setting is [200x100dpi Norm.]. The higher the resolution, the clearer the image, but the fax transmission
time is longer.
Typical character size: 10.5 point
(example:
Typical character size: 8 point
(example:
Typical character size: 6 point
(example:
Typical character size: 6 point
(example: Resolution Resolution)
Resolution Resolution)
Resolution Resolution)
Resolution Resolution)
Orig.Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original, the
orientation of the placed original must be set.
Continuous Scan
Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned
continuously until you press [End Scan].
File Name Entry
Adds a file name. Additional information such as job number and date can also be set.
For details, refer to the machine’s Operation Guide.
JobFinish Notice
Send e-mail notice when a job is complete.
For details, refer to the machine’s Operation Guide.
It is possible to attach an image to the Job Finish Notice.
For details, refer to JobFinish Notice on page 8-3.
3-21
Sending Faxes > FAX Delayed Transmission
IMPORTANT
NOTE
NOTE
FAX Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
Item Description
Off Does not use the delayed transmission.
On Uses the delayed transmission.
Start Time Set the time from between 00:00 and 23:59 in one-minute increments.
If the current time displayed on the message display is not correct, you cannot send originals correctly at the
preset time. In this case, adjust the time. For details, refer to Setting Date and Time
You cannot select direct transmission.
You can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will start in the order that the
delayed transmissions have been set.
on page 2-6.
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated
communication to the same destination and reduces the communication cost.
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission
start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch
transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving
system, the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a
batch transmission.
Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for
the specified time, use the procedure below.
Display the screen.
1
1 Press the [Status/Job Cancel] key.
2 Press the [▲] or [▼] key to select [Scheduled Job].
3 Press the [OK] key.
Display the scheduled job screen.
3-22
Sending Faxes > FAX Direct Transmission
NOTE
Scheduled Job:
Cancel
Menu
0010
0011
0012
0123456789
1234567890
2345678901
Scheduled Job:
Cancel
Menu
0010
0011
0012
0123456789
1234567890
2345678901
Canceling a job and immediate transmission.
2
Canceling a job
1 Press the [▲] or [▼] key to select the job to cancel.
2 Press [Cancel].
3 Press [Yes] in confirmation screen. The selected job is deleted.
Immediate transmission
1 Press the [▲] or [▼] key to select the job you want to send by immediate transmission.
2 Press [Menu].
3 Press the [▲] or [▼] key to select [Start Now].
4 Press the [OK] key.
5 Press [Yes] in confirmation screen. The transmission will start.
FAX Direct Transmission
You can directly transmit originals without scanning them into the memory. Scanning of the originals starts after the
connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent.
Setting for Direct
transmission
On Starts direct transmission.
Dials the receiving system, and after the communication has started, originals are scanned.
Off Starts memory transmission.
After originals are scanned into memory, the communication starts.
In direct transmission, you can designate only one destination for one transmission.
Description
For the procedure for transmitting FAX, refer to Basic transmission procedure on page 3-2
and communication starts before the original is scanned.
. The destination is dialed
3-23
Sending Faxes > FAX TX Report
NOTE
NOTE
NOTE
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the [Stop] key. The originals that have
been scanned are ejected, and the screen returns to the fax default screen. When originals remain in the document
processor, take them out.
In some cases, transmission may take place even if the [Stop] key.
FAX TX Report
You can check whether FAX was transmitted properly by printing the report after transmission.
Item Description
Off Does not print reports.
On Prints reports.
Error Only Prints reports only if an error occurs.
This setting is displayed if FAX TX Result Reports is set to [Specify Each Job]. For details, refer to Send Result
Reports (Send Result) on page 7-5.
Density
Adjust density. Press the [▲] or [▼] key to select [Darker +4] to [Lighter -4].
When you want to increase the density of the original that has thin density, density needs to be adjusted to Darker.
When you want to reduce the density of the original that has thick density, density needs to be adjusted to Lighter.
Duplex
Set this to read both sides of the original.
Item Description
1-sided Set when using a 1-sided sheet original.
2-sided Set when using a 2-sided sheet original.
3-24
Sending Faxes > Manual Send
NOTE
On Hook:
0123456789
ManualRX
Manual Send
This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has
connected to the receiving system.
Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the
receiving system before sending originals.
Press the [FAX] key.
1
Place the originals.
2
Press the [On hook] key.
3
Dial the destination.
4
Use the numeric keys to enter the number of the receiving system.
Press the [Start] key.
5
When you hear the fax tone, the telephone line has connected to the receiving system. Press
the [Start] key. Transmission begins.
3-25
Sending Faxes > Using Chain Dial
NOTE
FAX No. Entry:
Chain
Detail
212
Chain:
Detail
212
Using Chain Dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For
registration to the Address Book, refer to Adding a Destination (Address Book)
touch keys, refer to Adding a Destination on One Touch Key
As an example, when using ‘212’ as the chain number
Press the [FAX] key.
1
on page 2-24.
on page 2-14. For registration to One-
Select the chain dial number
2
Enter the fax number to be added to the chain number. Select the address in which the chain
number is registered in the Address Book, One touch key or enter the chain number with the
numeric keys.
Press [Chain].
3
Enter the fax number to be added to the chain number.
4
When entering the FAX number using the numeric keys, continue entering the FAX number.
When entering the FAX number from Address Book, select the FAX number by pressing the
[Address Book] key.
When selecting the FAX number using the One Touch Key, press the registered One Touch
Key.
For the procedure for selecting a destination in the address book, refer to Choosing from the
Address Book on page 3-13.
For the procedure for selecting the destination using the One Touch Key, refer to Choosing by One
Touch Key on page 3-15.
3-26
Sending Faxes > Using Chain Dial
NOTE
Chain:
Detail
2120123456
Press the [OK] key.
5
To select the next fax number, repeat steps from step 2.
Press the [Start] key.
6
The transmission will start.
When On is selected in Check New Dest., a confirmation screen is displayed for the entered
FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Check
New Dest. in the Operation Guide for the machine.
3-27
Sending Faxes > Program
NOTE
NOTE
Program
By registering sets of frequently used functions as a single program, you can simply press one of the [Program I] to
[Program IV] keys as needed to recall those functions.
The following functions are already registered in [Program I] key. This function allows you to copy the front and back
sides of ID card or other document that is smaller than Statement or A5 size onto a single page. Although the functions
are deleted by overwriting [Program I] key, you can register the same settings using the [Function Menu] key.
• Paper Selection: Cassette 1
• Zoom: Auto
• Combine: 2 in 1
• Original Size: Statement (Inch models)/A5 (Metric models)
• Continuous Scan: On
[ID Card Copy] is printed on the [Program I] key.
It is possible to register the copy function, sending function and fax function in a program.
If user login administration is enabled, you can only register functions by logging in with administrator privileges.
Registering Programs
Use the procedure below to register a program.
Configure the settings of the functions.
1
Configure the settings of the functions you want to register in a program.
For the settings of functions, refer to Fax transmission functions on page 3-19
In the case of the sending function and fax function, a destination is also registered in the
program.
.
3-28
Sending Faxes > Program
NOTE
Register the program.
2
Press the one of the [Program I] to [Program IV] keys where you want to register the
settings and hold it (2 seconds or more).
The current settings are registered to the selected program key.
Confirming the Registered Program
The settings of the registered program can be confirmed by recalling the program. Refer to Recalling Program on page
3-29.
Recalling Program
Press the one of the [Program I] to [Program IV] keys where the settings you want to recall are registered. The current
settings of various functions are replaced with the registered settings.
Place the originals and press the [Start] key.
Overwriting Program
You can change program. Use the procedure below to edit the program.
Configure the settings of the functions.
1
Set the function to change.
For the settings of functions, refer to Fax transmission functions on page 3-19
In the case of the sending function and fax function, a destination is also registered in the
program.
.
3-29
Sending Faxes > Program
Menu:
Overwrite
01
Delete
02
Menu:
Overwrite
01
Delete
02
2
Overwrite the program.
1 Press the one of the [Program I] to [Program IV] keys to change and hold it (2 seconds or
more).
2 Press the [▲] or [▼] key to select [Overwrite], and press the [OK] key.
3 Press [Yes] in the confirmation screen to register the changed program.
Deleting Program
You can delete program.
Display the screen.
1
Press the one of the [Program I] to [Program IV] keys to delete and hold it (2 seconds or
more).
Delete the program.
2
1 Press the [▲] or [▼] key to select [Delete], and press the [OK] key.
2 Press [Yes] on the screen to confirm the deletion.
3-30
4 Receiving Faxes
This chapter explains the following topics:
FAX Automatic Reception .................................................................................................................................. 4-2
Reception Method .................................................................................................................................... 4-2
Checking and Changing the Reception Method ...................................................................................... 4-2
Flow of reception ..................................................................................................................................... 4-3
Canceling reception (Disconnection of communication) .......................................................................... 4-4
Manual Reception .............................................................................................................................................. 4-5
Flow of reception ..................................................................................................................................... 4-5
Fax reception functions ...................................................................................................................................... 4-6
Fax reception settings ........................................................................................................................................ 4-7
FAX Media Type ...................................................................................................................................... 4-7
RX Date/Time .......................................................................................................................................... 4-8
2 in 1 Printing ........................................................................................................................................... 4-8
Batch Print ............................................................................................................................................... 4-8
Duplex Printing ........................................................................................................................................ 4-9
4-1
Receiving Faxes > FAX Automatic Reception
FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX
dedicated reception. No special operation is required when receiving faxes.
Reception Method
This machine allows the following five reception methods.
• Auto(Normal)
• Auto(FAX/TEL) (Refer to
• Auto(TAD) (Refer to
• Manual (Refer to
• Auto(DRD) (Refer to
4-5.)
5-36.)
5-38.)
5-40.)
Checking and Changing the Reception Method
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [RX Settings].
7 Press the [OK] key.
Set the Reception method.
2
1 Press the [▲] or [▼] key to select the reception method.
For FAX Automatic Reception, select [Auto(Normal)].
2 Press the [OK] key.
4-2
Receiving Faxes > FAX Automatic Reception
NOTE
Flow of reception
Reception Starts
1
When a fax comes in, the [Processing] indicator blinks and reception automatically begins.
You can change the number of times the ringing tone rings. (Refer to Reception on page 8-
6.)
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
The number of pages that can be stored depends on the pages. As a general guideline, about
256 or more A4 size pages at normal resolution can be stored.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the machine’s Operation Guide.
Reception Print
2
Received faxes are output to the tray with the printed side facing down.
4-3
Receiving Faxes > FAX Automatic Reception
FAX:
Line Off
Ready.
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
Display the screen.
1
1 Press the [System Menu/Counter] key.
Disconnection of communication.
2
1 Press the [▲] or [▼] key to select [FAX].
2 Press the [OK] key.
3 Check the status of communication.
4 Press [Line Off]. When communication is disconnected, reception stops.
4-4
Receiving Faxes > Manual Reception
NOTE
On Hook:
ManualRX
Manual Reception
This method allows you to receive faxes by pressing the [On hook] key after confirming that the telephone line has
connected to the sending system.
To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode,
refer to RX Settings on page 8-6
Connecting a telephone set (commercially available product) to this machine enables you to receive originals after
talking to the person at the sending system.
Flow of reception
You can confirm that the connection has been made before receiving a fax.
The machine receives a call.
1
When the machine receives a call, it rings.
.
Press the [On Hook] key.
2
Press [On Hook] to establish the connection.
Press [Manual RX].
3
Reception will start.
4-5
Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do? Reference Page
Restrict the type of paper that can be used. FAX Media Type page 4-7
Forward received faxes to another fax machine or a computer. Forward Settings page 5-2
Print the date and time of reception and other information. RX Date/Time page 4-8
Receive a two-page fax on one page. 2 in 1 Printing page 4-8
Print received faxes together as a batch. Batch Print page 4-8
Encrypt an original to send it safely. Encryption page 5-30
Print received faxes on both sides of the paper. Duplex Printing page 4-9
Connection to PBX (Private Branch Exchange) (Europe only) PBX Setting (Europe only) page 2-13
Store received faxes in the machine without printing them. Sub Address Box Function page 5-12
Initiate reception of a fax by controlling the receiving machine. Polling Communication page 5-22
4-6
Receiving Faxes > Fax reception settings
IMPORTANT
Fax reception settings
FAX Media Type
Specify the paper type to be used for print output of the received fax.
Supported paper types All Media Type, Plain, Rough, Vellum, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8
For more information about configuring settings, refer to Reception on page 8-6.
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Common Settings].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Orig./Paper Set.].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select the cassette ([Cassette 1 (to 5) Set.] or [MP Tray Set.])
you want to use for fax reception.
7 Press the [OK] key.
Selecting the paper size.
2
1 Press the [▲] or [▼] key to select [Cassette 1 (to 5) Size] or [MP Tray Size].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select the paper size.
4 Press the [OK] key.
Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Letter, Legal, Statement
Metric models: A4, B5, A5, Folio
Selecting the paper type.
3
1 Press the [▲] or [▼] key to select [Cassette 1 (to 5) Type] or [MP Tray Type].
4-7
Receiving Faxes > Fax reception settings
NOTE
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select the paper type you want to use for fax reception.
4 Press the [OK] key.
Set the paper type.
4
Configure paper settings for fax reception. When selecting the paper type, select the same paper type as
you selected in step 3.
For more information about configuring settings, refer to Reception on page 8-6.
RX Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
When the received data is printed on multiple pages, the reception date/time is printed on
the fist page only. It is not printed on the pages that follow. When the received fax data is
forwarded after retrieving it from memory, the reception date/time is not added to the
forwarded data.
On Print the reception date/time.
Off Do not print the reception date/time.
For more information about configuring settings, refer to Reception on page 8-6.
2 in 1 Printing
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is
disabled.
On Print 2 in 1.
Off Do not print 2 in 1.
For more information about configuring settings, refer to Reception on page 8-6.
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
On Print as a batch after all pages are received.
Off Print each page as it is received.
For more information about configuring settings, refer to Default fax settings on page 8-2.
4-8
Receiving Faxes > Fax reception settings
Duplex Printing
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
On Print on both sides.
Off Do not print on both sides.
For more information about configuring settings, refer to Default fax settings on page 8-2.
4-9
5 Using Convenient Fax
Functions
This chapter explains the following topics:
Forward Settings ................................................................................................................................................ 5-2
Type of Forwarding Destination ............................................................................................................... 5-2
Setting Forwarding ................................................................................................................................... 5-2
Registering Forwarding Destination ......................................................................................................... 5-3
Changing and Deleting Registration Contents ......................................................................................... 5-5
Forwarding Time Setting .......................................................................................................................... 5-6
File Format Setting .................................................................................................................................. 5-7
E-mail Subject Add. Info Setting .............................................................................................................. 5-8
FTP Encrypted TX Setting ....................................................................................................................... 5-9
File Name Entry ....................................................................................................................................... 5-9
Print Setting ........................................................................................................................................... 5-10
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ........................................ 5-11
Sub Address Box Function .............................................................................................................................. 5-12
Sub Address Box ................................................................................................................................... 5-12
Sub Address Communication ................................................................................................................ 5-12
Registering a Sub Address Box ............................................................................................................. 5-13
Changing/Deleting Sub Address Box .................................................................................................... 5-14
Printing Originals from a Sub Address Box ........................................................................................... 5-15
Deleting Originals after Printing from a Sub Address Box ..................................................................... 5-17
Deleting Originals from a Sub Address Box .......................................................................................... 5-18
Printing a Sub Address Box List ............................................................................................................ 5-19
Sub Address Transmission .................................................................................................................... 5-20
Polling Communication .................................................................................................................................... 5-22
Polling Transmission .............................................................................................................................. 5-22
Polling Reception ................................................................................................................................... 5-25
Printing from a Polling Box .................................................................................................................... 5-27
Checking Details .................................................................................................................................... 5-28
Deleting Originals in a Polling Box ......................................................................................................... 5-28
Encryption ........................................................................................................................................................ 5-30
Registering an Encryption Key .............................................................................................................. 5-31
Changing and Deleting Registration Contents of Encryption Key .......................................................... 5-31
Using the Encrypted Transmission ........................................................................................................ 5-32
Setting the Encrypted Reception ........................................................................................................... 5-34
Using a Connected Telephone ......................................................................................................................... 5-36
FAX/TEL Auto Switch Reception ........................................................................................................... 5-36
FAX/Answering Machine Auto Switch Reception .................................................................................. 5-38
DRD Reception (Available for inch versions only) ................................................................................. 5-40
Manual Send .......................................................................................................................................... 5-41
Manual Reception .................................................................................................................................. 5-42
Remote Switch Function ........................................................................................................................ 5-43
5-1
Using Convenient Fax Functions > Forward Settings
NOTE
01
Forward Settings:
Forwarding
Exit
Forward Dest.
02
File Format
03
Forward Settings
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.
Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.
Setting Forwarding
Use the procedure below to set forwarding.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [Forwarding].
9 Press the [OK] key.
Configure the function.
2
1 To set Forwarding, press the [▲] or [▼] key to select [On].
When not using Forwarding, select [Off].
2 Press the [OK] key.
5-2
Using Convenient Fax Functions > Forward Settings
02
Forward Settings:
Forwarding
Exit
Forward Dest.
File Format
03
01
Forward Dest.:
Confirmation
Exit
01
Register
02
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [Forward Dest.].
9 Press the [OK] key.
Registering Forwarding Destination
2
Selecting Forwarding Destination from Address Book
1 Press the [▲] or [▼] key to select [Register].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [Address Book].
4 Press the [OK] key.
5-3
Using Convenient Fax Functions > Forward Settings
NOTE
NOTE
Contacts:
Sales Department 1
Menu
Sales Department 2
Sales Department 3
Forward Dest.:
Confirmation
Exit
01
Register
02
Address Entry:
FAX
01
Folder(SMB)
03
E-mail
02
*
5 Press the [▲] or [▼] key to select the destination.
When selecting the destination, press [Menu] and then [▲] or [▼] key, select
[Search(Name)], and then press the [OK] key. The Search screen is displayed.
When checking details of the destination, press the [▲] or [▼] key to select the destination
to check details, press [Menu] and then [▲] or [▼] key, select [Details], and then press the
[OK] key. Detailed information is displayed.
6 Press the [OK] key.
Entering Forwarding Destination Directly
1 Press the [▲] or [▼] key to select [Register].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [Address Entry].
4 Press the [OK] key.
5 Press the [▲] or [▼] key to select [FAX], [E-mail], [Folder(SMB)] or [Folder(FTP)].
6 Press the [OK] key.
7 Enter the address to be registered as a forwarding destination.
If [FAX] is selected for the forwarding destination, refer to Entering the destination fax
number with the numeric keys on page 3-12 to enter the destination.
If [E-mail], [Folder(SMB)] or [Folder(FTP)] is selected for the forwarding destination, refer to
the Operation Guide for the machine to enter the address.
8 Press the [OK] key.
5-4
Using Convenient Fax Functions > Forward Settings
02
Forward Settings:
Forwarding
Exit
Forward Dest.
File Format
03
01
Forward Dest.:
Confirmation
Exit
01
Register
02
Dest. Confirm.:
Exit
0123456789 ...
Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [Forward Dest.].
9 Press the [OK] key.
10Press the [▲] or [▼] key to select [Confirmation].
11Press the [OK] key.
12Check the destination you want to change.
13Press the [OK] key.
Changing Forwarding Destination
2
To edit the destination
1 Press the [▲] or [▼] key to select [Edit].
5-5
Using Convenient Fax Functions > Forward Settings
06
Forward Settings:
Subject Add.Info
Exit
FTP Encrypted TX
05
Forward Time
04
2 Press the [OK] key.
3 Repeat the entry of the forwarding destination information.
4 Press the [OK] key.
To delete the destination
1 Press the [▲] or [▼] key to select [Delete].
2 Press the [OK] key.
3 Press [Yes] in confirmation screen.
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [Forward Time].
9 Press the [OK] key.
5-6
Using Convenient Fax Functions > Forward Settings
Forward Time:
All day
01
Preset Time
02
*
Start Time:
Hour
00
Current Time
Min.
00
( 11:45)
:
End Time:
Hour
00
Current Time
Min.
00
( 11:45)
:
Configure the function.
2
1 Press the [▲] or [▼] key to select [All day] or [Preset Time].
To forward all day, select [All day] and press the [OK] key.
To set a forwarding start time and end time, select [Preset Time] and press the [OK] key, and
then set the start time and end time.
Forwarding start time and end time settings
1 Press the [▲] or [▼] key to set the hours and minutes of the start time. Press the [◄] and
[►] key to move the cursor right and left.
2 Press the [OK] key.
3 Press the [▲] or [▼] key to set the hours and minutes of the end time. Press the [◄] and
[►] key to move the cursor right and left.
4 Press the [OK] key.
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS
as the file format.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
5-7
Using Convenient Fax Functions > Forward Settings
NOTE
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [File Format].
9 Press the [OK] key.
Configure the function.
2
1 Press the [▲] or [▼] key to select [PDF], [TIFF] or [XPS].
If you have selected [PDF] for file format, PDF Encryption functions are available. For
details, refer to the machine's Operation Guide.
2 Press the [OK] key.
E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [Subject Add.Info].
9 Press the [OK] key.
Configure the function.
2
1 Press the [▲] or [▼] key to select [Sender Name], [Sender FAX/Add.] or [Off].
2 Press the [OK] key.
5-8
Using Convenient Fax Functions > Forward Settings
NOTE
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to
the Operation Guide for the machine.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [FTP Encrypted TX].
9 Press the [OK] key.
Configure the function.
2
1 Press the [▲] or [▼] key to select [On] or [Off].
2 Press the [OK] key.
File Name Entry
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5-9
Using Convenient Fax Functions > Forward Settings
NOTE
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
8 Press the [▲] or [▼] key to select [File Name Entry].
9 Press the [OK] key.
Configure the function.
2
1 Enter the file name using the numeric keys.
For details on character entry, refer to Character Entry Method on page 10-2.
Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.
2 Press the [OK] key.
3 Set additional information.
If you do not want to add information to the document name, select [None], and set [Off] or [On] for
sender name information addition.
To add document information, select [Date], [Job No.], [Job No. + Date], or [Date + Job No.], and set
[None], [Add.Info.+Sender], or [Sender+Add.Info.] for sender name information addition.
File name sample
Example: doc00352720100826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)
4 Press the [OK] key.
Print Setting
You can set whether the machine should print received originals when forwarding them.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [FAX].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Reception].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Forward Settings].
7 Press the [OK] key.
5-10
Using Convenient Fax Functions > Forward Settings
8 Press the [▲] or [▼] key to select [Print].
9 Press the [OK] key.
Configure the function.
2
1 Press the [▲] or [▼] key to select [On] (print) or [Off] (do not print).
2 Press the [OK] key.
Settings for Forwarding from Embedded Web Server RX (Forward Settings)
You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on
this machine.
Refer to the machine’s Operation Guide for information on the network settings.
Accessing Embedded Web Server RX
Display Embedded Web Server RX
1
1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g.
192.168.48.21/.
The web page displays basic information about the machine and Embedded Web Server
RX as well as the current status of the machine.
Select settings in Embedded Web Server RX.
2
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on Embedded Web Server RX, remember to
enter the correct user name and password when trying to access the relevant screens.
For details, refer to the Embedded Web Server RX User Guide.
5-11
Using Convenient Fax Functions > Sub Address Box Function
NOTE
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
• Registering a Sub Address Box page 5-13
• Changing/Deleting Sub Address Box page 5-14
For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
• Printing Originals from a Sub Address Box page 5-15
• Checking Details page 5-17
• Deleting Originals after Printing from a Sub Address Box page 5-17
• Deleting Originals from a Sub Address Box page 5-18
• Printing a Sub Address Box List page 5-19
For the method for transmitting to a Sub Address Box, see the next section.
• Sub Address Transmission page 5-20
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication on this machine also allows advanced communication functions such as
storing received originals in Sub Address Boxes.
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication. When
registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry
before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to Sub Address Transmission on page 5-20.
5-12
Using Convenient Fax Functions > Sub Address Box Function
NOTE
NOTE
Sub Address Box:
Box 1
Box 2
Box 3
Menu
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Document Box].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Sub Address Box].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Detail/Edit].
7 Press the [OK] key.
Create a sub address box.
2
1 Press [Menu].
2 Press the [▲] or [▼] key to select [Add Box].
3 Press the [OK] key.
4 Enter the sub address using the numeric keys.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
5 Press the [OK] key.
6 Enter the box name using the numeric keys.
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 10-2.
7 Press the [OK] key.
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Using Convenient Fax Functions > Sub Address Box Function
8 Use the [▲] or [▼] key or the numeric keys to enter a box number (01 to 20).
9 Press the [OK] key.
10To finish the registration of a box, press the [▲] or [▼] key and select [Exit] then press the
[OK] key. To register further box information, press the [▲] or [▼] key and select [Detail]
then press the [OK] key. Proceed to next step.
Enter the box information.
3
The table below lists the items to be set. Enter the information for each item and press the
[OK] key.
Item Description
Sub Address You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’,
‘#’ and ‘*’ characters to enter a sub address.
Box Name Enter a box name consisting of up to 32 characters. For details on
character entry, refer to Character Entry Method on page 10-2
User Name*1
Permission
*2
*1
Set the user name of the box. Select the user from the user list that
appears.
Select whether to share the box.
.
Box Password User access to the box can be restricted by specifying a password to
protect the box. Entering a password is not mandatory.
Enter a password of up to 16 characters and press the [OK] key. Reenter
the same password for confirmation and press the [OK] key.
This can be set if [Shared] is selected in Permission.
Box Number Enter the box number by using the numeric keys or pressing the [▲] or
[▼] key. The box number can be from 01 to 20.
Del. afterPrint Automatically delete a document from the box once printing is complete.
To delete the document, press the [▲] or [▼] key to select [On] and press
the [OK] key. To retain the document, press the [▲] or [▼] key to select
[Off] and press the [OK] key.
*1 Displayed when the user login administration is enabled.
*2 Displayed when logged in with administrator privileges.
Changing/Deleting Sub Address Box
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Document Box].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Sub Address Box].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [Detail/Edit].
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Using Convenient Fax Functions > Sub Address Box Function
NOTE
Sub Address Box:
Box 1
Box 2
Box 3
Menu
Sub Address Box:
Box 1
Box 2
Box 3
Menu
7 Press the [OK] key.
Changing/Deleting
2
Changing
1 Press the [▲] or [▼] key to select the box you want edit.
2 Press the [OK] key.
• When you have logged in as a user, you can only edit the box whose owner is set to that
user.
• When you have logged in as administrator, you can edit all boxes.
• If a sub address box is protected by a password, enter the correct password.
3 Refer to Registering a Sub Address Box on page 5-13
Deleting
1 Press the [▲] or [▼] key to select the box you want delete.
2 Press [Menu].
3 Press the [▲] or [▼] key to select [Delete].
4 Press the [OK] key.
5 Press [Yes] in confirmation screen.
Printing Originals from a Sub Address Box
to change the box information.
To print the originals that have been sent to a Sub Address Box, use the following operation.
Display the screen.
1
1 Press the [Document Box/USB] key.
2 Press the [▲] or [▼] key to select [Sub Address Box].
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Using Convenient Fax Functions > Sub Address Box Function
NOTE
NOTE
Box 1:
Document 1
Document 2
Document 3
Menu Select
3 Press the [OK] key.
Selecting the Originals.
2
1 Press the [▲] or [▼] key to select the box containing the document you want to print.
2 Press the [OK] key.
If a Sub Address Box is protected by a password, enter the correct password.
3 Press the [▲] or [▼] key to select the document you want to print.
4 Press [Select].
A checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] again to cancel the selection.
The following operations are possible when [Menu] is pressed.
• [Select All]: Select all the files.
• [Clear All]: Cancel all the file selections.
• [Detail / Edit]: The file information can be checked.
5 Press the [OK] key.
Print
3
1 Press the [▲] or [▼] key to select [Print].
2 Press the [OK] key.
3 Use the numeric keys to change the number of sheets to be printed. To change the print
settings, press the [Function Menu] key then change the settings and press the [OK] key.
Item Description
File Name Entry Adds a file name.
JobFinish Notice Sends E-mail notice when a job is complete.
Print Override Suspends the current job and gives a new job top priority.
Del. after Print The original is deleted after printing. (refer to Deleting Originals after
Printing from a Sub Address Box on page 5-17.)
For each of the functions, refer to the machine’s Operation Guide.
4 Press the [Start] key. Printing starts.
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Using Convenient Fax Functions > Sub Address Box Function
NOTE
Box 1:
Document 1
Document 2
Document 3
Menu Select
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
Display the screen.
1
1 Press the [Document Box/USB] key.
2 Press the [▲] or [▼] key to select [Sub Address Box].
3 Press the [OK] key.
Selecting the Originals.
2
1 Press the [▲] or [▼] key to select the box containing the document you want to check.
2 Press the [OK] key.
If a Sub Address Box is protected by a password, enter the correct password.
3 Press the [▲] or [▼] key to select the document you want to check.
4 Press [Menu].
5 Press the [▲] or [▼] key to select [Detail/Edit].
6 Press the [OK] key. The details of the selected document are displayed.
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
Display the screen.
1
1 Press the [Document Box/USB] key.
2 Press the [▲] or [▼] key to select [Sub Address Box].
3 Press the [OK] key.
5-17
Using Convenient Fax Functions > Sub Address Box Function
NOTE
Box 1:
Document 1
Document 2
Document 3
Menu Select
Selecting the Originals.
2
1 Press the [▲] or [▼] key to select the box containing the document you want to print.
2 Press the [OK] key.
If a Sub Address Box is protected by a password, enter the correct password.
3 Press the [▲] or [▼] key to select the document you want to print.
4 Press [Select].
A checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] again to cancel the selection.
5 Press the [OK] key.
Configure the function.
3
1 Press the [▲] or [▼] key to select [Print].
2 Press the [OK] key.
3 Press the [Function Menu] key.
4 Press the [▲] or [▼] key to select [Del. after Print].
5 Press the [OK] key.
6 Press the [▲] or [▼] key to select [On].
7 Press the [OK] key.
Print
4
1 Press the [Start] key. The original is deleted after printing.
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
Display the screen.
1
1 Press the [Document Box/USB] key.
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Using Convenient Fax Functions > Sub Address Box Function
NOTE
NOTE
Box 1:
Document 1
Document 2
Document 3
Menu Select
2 Press the [▲] or [▼] key to select [Sub Address Box].
3 Press the [OK] key.
Selecting the Originals.
2
1 Press the [▲] or [▼] key to select the box containing the document you want to delete.
2 Press the [OK] key.
If a Sub Address Box is protected by a password, enter the correct password.
3 Press the [▲] or [▼] key to select the document you want to delete.
4 Press [Select].
A checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] again to cancel the selection.
5 Press the [OK] key.
Deleting
3
1 Press the [▲] or [▼] key to select [Delete].
2 Press the [OK] key.
3 Press [Yes] in confirmation screen.
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
The list can be printed when user login has been enabled and the machine is logged in with
administrator privileges.
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Document Box].
3 Press the [OK] key.
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Using Convenient Fax Functions > Sub Address Box Function
NOTE
NOTE
FAX No. Entry:
Chain
Detail
0123456789
4 Press the [▲] or [▼] key to select [Sub Address Box].
5 Press the [OK] key.
Print
2
1 Press the [▲] or [▼] key to select [SubAddr Box List].
2 Press the [OK] key.
3 Press [Yes] in confirmation screen. The list is printed.
Sub Address Transmission
To specify a Sub Address Box when sending a fax, follow the steps below.
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
For the setting method when the machine receives originals, refer to Sub Address Box Function on page 5-12.
Press the [FAX] key.
1
Place the originals.
2
Specifying destination.
3
Enter the fax number of the receiving system using the numeric keys.
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One touch key, you can also use the One-touch key.
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Using Convenient Fax Functions > Sub Address Box Function
NOTE
NOTE
NOTE
FAX No. Entry:
Chain
Detail
0123456789
FAX Detail:
1/ 6Sub Address:
Edit
1234567890
Configure the function.
4
1 Press [Detail].
2 Press the [] or [] key to select [Sub Address].
3 Press [Edit].
4 Enter the sub address using the numeric keys.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
5 Press the [OK] key.
6 Enter the sub address password using the numeric keys.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address password.
7 Press the [OK] key.
8 Press the [OK] key.
Send Start.
5
Press the [Start] key.
When On is selected in Check New Dest., a confirmation screen is displayed for the entered
FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Check
New Dest. in the Operation Guide for the machine.
5-21
Using Convenient Fax Functions > Polling Communication
IMPORTANT
NOTE
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You
can use polling transmission with the same originals as many times as you wish. (Refer to Deleting Originals After
Polling Transmission on page 5-22.)
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite
Setting on page 5-23.
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To
allow polling transmission of the same original to multiple destinations, set this option to [Off].
Display the screen.
1
1 Press the [System Menu/Counter] key.
2 Press the [▲] or [▼] key to select [Document Box].
3 Press the [OK] key.
4 Press the [▲] or [▼] key to select [Polling Box].
5 Press the [OK] key.
Configure the function.
2
1 Press the [▲] or [▼] key to select [Delete TX File].
2 Press the [OK] key.
3 Press the [▲] or [▼] key to select [On] or [Off].
4 Press the [OK] key.
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