TA Triumph-Adler 2256 User Manual

1856/2256

User Manual

1856 / 2256

Digital Multifunctional System

Copy / Print / Scan / Fax

> Preface

Preface

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

Preface ..................................................................................................................................... i

Overview ................................................................................................................................ vi

Machine Features ................................................................................................................. vii

Guides Provided with the Machine...................................................................................... xi

About the Operation Guide (this Guide) ............................................................................ xii

Structure of the guide................................................................................................... xii

Conventions Used in This Guide................................................................................. xiii

Menu Map............................................................................................................................. xvi

1 Legal and Safety Information .............................................. 1-1

Notice .................................................................................................................................. 1-2

Safety Conventions in This Guide .............................................................................. 1-2

Environment ............................................................................................................... 1-3

Precautions for Use .................................................................................................... 1-3

Laser Safety (Europe) ................................................................................................ 1-4

Safety Instructions Regarding the Disconnection of Power ....................................... 1-5

Legal Restriction on Copying/Scanning ..................................................................... 1-5

EN ISO 7779 .............................................................................................................. 1-5

EK1-ITB 2000 ............................................................................................................. 1-5

Legal Information ....................................................................................................... 1-6

Energy Saving Control Function ................................................................................ 1-7

Automatic 2-Sided Copy Function .............................................................................. 1-7

Resource Saving - Paper ........................................................................................... 1-7

Environmental benefits of "Power Management" ....................................................... 1-7

Energy Star (ENERGY STAR®) Program .................................................................. 1-7

2 Installing and Setting up the Machine ................................. 2-1

Part Names .......................................................................................................................... 2-2

Machine Exterior ........................................................................................................ 2-2

Connectors/Interior ..................................................................................................... 2-4

With Optional Equipments Attached .......................................................................... 2-5

Connecting the Machine and Other Devices ................................................................... 2-6

Connecting Cables ............................................................................................................. 2-7

Connecting USB Cable .............................................................................................. 2-7

Connecting LAN Cable ............................................................................................... 2-8

Connecting the Power Cable ..................................................................................... 2-8

Power On/Off ...................................................................................................................... 2-9

Power On ................................................................................................................... 2-9

Power Off ................................................................................................................... 2-9

Administrator User Name and Password ....................................................................... 2-10

Administrator Setting ................................................................................................ 2-11

Default Settings of the Machine ...................................................................................... 2-13

Setting Date and Time ............................................................................................. 2-13

Network Setup .......................................................................................................... 2-15

Setting Energy Saver Function ................................................................................ 2-20

Installing Software ........................................................................................................... 2-25

Software on Product Library Disc (Windows) ........................................................... 2-26

Installing Software in Windows ................................................................................ 2-27

Uninstalling the Software ......................................................................................... 2-32

Setting the Shared Printer and FAX ......................................................................... 2-33

Installing Software in Mac Computer ....................................................................... 2-34

Setting Client Tool .................................................................................................... 2-37

Setting WIA Driver .................................................................................................... 2-44

Checking the Counter ...................................................................................................... 2-45

Embedded Web Server RX .............................................................................................. 2-46

Accessing Embedded Web Server RX .................................................................... 2-47

3 Preparation before Use ........................................................ 3-1

Using the Operation Panel ................................................................................................ 3-2

Operation Panel Keys ................................................................................................ 3-2

Operation Method ...................................................................................................... 3-3

Display for Originals and Paper ................................................................................. 3-4

Help Screen ............................................................................................................... 3-4

Loading Paper .................................................................................................................... 3-5

Precaution for Loading Paper .................................................................................... 3-6

Loading in the Cassettes ............................................................................................ 3-7

Loading Paper in the Multi Purpose Tray ................................................................. 3-10

Specifying Paper Size and Media Type ................................................................... 3-13

4 Printing from PC ................................................................... 4-1

Printing from PC ................................................................................................................. 4-2

Printer Driver Print Settings ........................................................................................ 4-5

Printer Driver Help ...................................................................................................... 4-6

Changing the Default Printer Driver Settings (Windows 7) ........................................ 4-6

Canceling Jobs ........................................................................................................... 4-7

Using Print Box .................................................................................................................. 4-8

Flow of Operations of Print Box ................................................................................. 4-8

Saving Document to a Print Box .............................................................................. 4-12

Printing Document from Print Box ............................................................................ 4-13

5 Operation on the Machine .................................................... 5-1

Loading Originals ............................................................................................................... 5-2

Placing Originals on the Platen .................................................................................. 5-2

Loading Originals in the Document Processor (Option) ............................................. 5-3

Checking the Equipment's Serial Number ....................................................................... 5-5

Copying ............................................................................................................................... 5-6

Basic Operation .......................................................................................................... 5-6

Interrupt Copy ............................................................................................................ 5-8

ID Card Copy ............................................................................................................. 5-9

Using Various Functions .......................................................................................... 5-11

Program ................................................................................................................... 5-26

Select Key Settings .................................................................................................. 5-30

Canceling Jobs ......................................................................................................... 5-31

Scanning ........................................................................................................................... 5-32

Flow of Scan Operations .......................................................................................... 5-32

Scan the Image to the Specified Destination ........................................................... 5-37

Scan the Image by Selecting the Destination (Quick Scan) ..................................... 5-40

Scanning using TWAIN ............................................................................................ 5-41

Canceling Jobs ......................................................................................................... 5-42

How to use the FAX Function ......................................................................................... 5-43

6 Checking the Status ............................................................. 6-1

Checking Job Status .......................................................................................................... 6-2

Checking Job History ........................................................................................................ 6-6

Pause and Resumption of Jobs ........................................................................................ 6-9

Canceling the Jobs in Printing/Waiting .......................................................................... 6-10

Checking Device Status ................................................................................................... 6-12

Checking the Remaining Amount of Toner and Paper ................................................. 6-13

Checking from Client Tool ............................................................................................... 6-14

iii

7 System Menu and Client Tool .............................................. 7-1

Default Settings on the Machine (System Menu) ............................................................ 7-2

System Menu Settings ............................................................................................... 7-3

Report ........................................................................................................................ 7-5

System ....................................................................................................................... 7-6

Admin/Accounting .................................................................................................... 7-10

Common Settings ..................................................................................................... 7-10

Copy ......................................................................................................................... 7-20

Printer ....................................................................................................................... 7-20

FAX .......................................................................................................................... 7-20

Edit Destination ........................................................................................................ 7-21

Adjust/Maint. (Adjustment/Maintenance) ................................................................. 7-21

Default Settings on the PC (Client Tool) ........................................................................ 7-22

Operation Method .................................................................................................... 7-22

Screen Overview ...................................................................................................... 7-23

Configuring the Administrative Settings ................................................................... 7-25

Scan Destination Settings ........................................................................................ 7-26

Quick Scan/TWAIN Settings .................................................................................... 7-29

Print Box Settings ..................................................................................................... 7-32

8 Job Accounting .................................................................... 8-1

Overview of Job Accounting ............................................................................................. 8-2

To manage the job account from PC ......................................................................... 8-2

Enabling Job Accounting .................................................................................................. 8-4

Setting an Account .............................................................................................................8-5

Adding an Account ..................................................................................................... 8-5

Restricting the Use of the Machine ............................................................................ 8-7

Editing an Account ..................................................................................................... 8-8

Deleting an Account ................................................................................................... 8-9

Job Accounting when Sharing the Printer ................................................................ 8-10

Job Accounting for Network Printing ........................................................................ 8-12

Job Accounting for Scan Using Quick Scan/TWAIN ................................................ 8-13

Job Accounting for Scan Using WIA ........................................................................ 8-14

Job Accounting for the FAX Transmitted from a PC ................................................ 8-15

Unknown ID Job ....................................................................................................... 8-16

Configuring Job Accounting ........................................................................................... 8-17

Default Setting .......................................................................................................... 8-17

Counting the Number of Pages Printed ................................................................... 8-19

Account. Report (Accounting Report) ...................................................................... 8-20

Using Job Accounting ..................................................................................................... 8-22

Login/Logout ............................................................................................................ 8-22

Password Protect Administrator Settings ................................................................. 8-22

9 Troubleshooting ................................................................... 9-1

Regular Maintenance ......................................................................................................... 9-2

Cleaning ..................................................................................................................... 9-2

Toner Container Replacement ................................................................................... 9-3

Waste Toner Box Replacement ................................................................................. 9-6

Troubleshooting ................................................................................................................. 9-8

Solving Malfunctions .................................................................................................. 9-8

Responding to Messages ......................................................................................... 9-11

Clearing Paper Jams ................................................................................................ 9-16

10 Appendix ............................................................................. 10-1

Optional Equipment ......................................................................................................... 10-2

Overview of Optional Equipment .............................................................................. 10-2

Character Entry Method ................................................................................................... 10-4

Using the Keys ......................................................................................................... 10-4

Selecting Type of Characters ................................................................................... 10-5

Characters That Can be Entered Using the Numeric Keys ...................................... 10-5

Entering Symbols ..................................................................................................... 10-6

Entering Characters ................................................................................................. 10-6

Paper ................................................................................................................................. 10-8

Basic Paper Specifications ....................................................................................... 10-8

Choosing the Appropriate Paper .............................................................................. 10-9

Special Paper ......................................................................................................... 10-12

Specifications ................................................................................................................. 10-16

Common Functions ................................................................................................ 10-16

Copy Functions ...................................................................................................... 10-17

Printer Functions .................................................................................................... 10-17

Scanner Functions ................................................................................................. 10-18

Document Processor (Reverse Automatic) (Option) .............................................. 10-18

Paper Feeder (300-sheet) (Option) ........................................................................ 10-19

Duplex Unit (Option) ............................................................................................... 10-19

Network Interface Kit (Option) ................................................................................ 10-19

Glossary .......................................................................................................................... 10-20

Index .............................................................................................................................Index-1

> Overview

NOTE

Printing from PC (page 4-2)

Scanning (page 5-32)

FAX Operation Guide

Print Box functions allow you to temporarily save print data in the Print Box on your computer and to print the data via operations on the machine.

Using Print Box (page 4-8)

Client Tool

You can check the status and configure the scan settings of the machine from Client Tool installed on your computer.

Default Settings on the PC (Client To ol ) (page 7-22)

Copying (page 5-6)

Embedded Web Server RX

You can check the status and change the settings of the machine from a Web browser on your computer by connecting the machine to the PC on the network.

Embedded Web Server RX (page 2-46)

Embedded Web Server RX User Guide

Prints data of a PC. Scans originals and sends

the data to a PC.

Sends originals to FAX.Copies and prints

originals.

Overview

This machine has copy and print functions equipped as standard and can save scanned images on your computer. A fax function is available as an option.

Input Data

Original Electronic data Fax data

Operations from your PC

Output Data

Print Box functions

Fax functionsCopy functions Printer functions Scan functions

*1 FAX is an option.

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• For information on how to use the operation panel, and load paper, refer to Preparation before Use

on page 3-1.

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Operation on the

Machine on page 5-1.

Optimize your office workflow

Access to frequently used functions with just one touch (Program)

You can preset frequently used functions. Once you set the functions as a preset

program, all you need to do is press the program number to call up the functions. Using this program brings the same results even if operated by another person.

Program (page 5-26)

Optimize your office workflow

Copy both sides of an ID card on a single sheet (ID Card Copy)

You can copy the front and back sides of an ID card on a single sheet of paper.

ID Card Copy (page 5-9)

Interrupt other running jobs and execute your copy job immediately (Interrupt Copy)

You can interrupt other running jobs and execute your copy job immediately.

When other users are copying a large number of sheets, this function allows you to interrupt those jobs and make your copies immediately.

When the interruption copy ends, the machine resumes the paused print jobs.

Interrupt Copy (page 5-8)

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Orig. (Mixed Size Originals) (page 5-22)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job.

Continuous Scan (page 5-25)

Scan documents into highcompression PDF files (High-Compression PDF)

You can create documents in high-quality color PDF format with file capacities as small as black-and-white documents.

This function allows you to scan documents into high-compression PDF files while maintaining the legibility.

As full-color documents can be compressed to files as small as blackand-white documents, they are suitable for mail attachments.

Quick Scan/TWAIN Settings (page 7-29)

vii

> Machine Features

*1 FAX is an option.

Off

Optimize your office workflow

Separate each page of a scanned document into a single file (File separation)

You can create a single file for each page of a document.

A single file is created and saved for each page of the original that was scanned.

A three-digit serial number such as abc_001.pdf or abc_002.pdf is attached to the end of the file name.

Quick Scan/TWAIN Settings (page 7-29)

Reserve FAX transmission (Standby Transmission)

You can reserve the next transmission by scanning an original during communication. When communication is finished, the reserved transmission automatically starts.

FAX Operation Guide

Use the machine by connecting the machine to the network (Network Printing)

The machine can be used as a network printer by connecting the machine to the network.

Connecting the Machine and Other Devices (page 2-6)

Also, the administrator can effectively check the machine settings and status by remotely accessing the machine from the computer.

Embedded Web Server RX User Guide

Save energy and cost

Save energy as needed (Sleep / Power Off)

The machine is equipped with the Energy Saver function that automatically turns off the power or puts the machine into Sleep Mode.

Setting Energy Saver Function (page 2-20)

Erase black shadows that appear at the edges of a copy (Border Erase)

This function allows you to print documents without copying unnecessary portions so that you can save toner consumption.

You can remove the shadows that appear around the border of a copy when the original is scanned. You can also remove the shadows that appear at the border and at the center of the copy when a book is scanned. This creates a more attractive document.

Border Erase (page 5-24)

Use less toner for printing (EcoPrint)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 5-22)

viii

> Machine Features

*1 FAX is an option.

100 400 200

Save energy and cost

Print multiple originals onto one sheet (Duplex / Combine)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Combine (page 5-16) Duplex (page 5-13)

Send a FAX to reduce the communication cost (FAX Delayed Transmission)

You can reduce the communication cost with this function.

The communication cost can be reduced by setting the timer to the time period during which the communication cost is low.

FAX Operation Guide

Send a FAX from a PC (Sending FAX from PC)

You can save the paper used for sending a FAX with this function.

You can send a file to be faxed from the PC without printing the file, so that you can reduce the number of pieces of paper and perform sending jobs efficiently.

FAX Operation Guide

Create attractive documents Strengthen security

Add margins for stapling (Margin)

This is convenient when preparing materials to be filed.

The copy image can be shifted to add a margin for binding the copies.

When the copies are two-sided, the margins on the front and back sides can be aligned to the same position.

Margin (page 5-23)

Scan originals in color and send them to a PC (Scan)

You can scan originals and convert them into electronic data, such as a color PDF.

Scanning (page 5-32)

Manage the copy/print count by account (Job Accounting)

You can check and restrict the copy/print count by account by assigning an account ID to each account.

Overview of Job Accounting (page 8-2)

> Machine Features

*1 FAX is an option.

10/10 12:00

File

Strengthen security Use functions more efficiently

Print documents while concealing their contents from others (Print Box)

You can temporarily save a printer document in a Print Box of your computer.

You can prevent another person from seeing that document by executing the printing at the machine. With a PIN code assigned to the Print Box, you can further strengthen security.

Using Print Box (page 4-8)

Use functions more efficiently

Add a file name (File Name Entry)

Forward the received file (Memory Forwarding)

You can automatically forward the received FAX to another FAX. The destination can be specified depending on the time period.

FAX Operation Guide

Specify an image file format (File format)

You can select from various file formats when storing images.

Quick Scan Settings (page 7-31)

This function makes it easier to check the job history and status.

You can add a name, date, and job number to a job.

File Name Entry (page 5-25)

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

Quick Guide

Explains how to use basic functions of the machine.

Safety Guide

Provides safety and cautionary information for installation and use of the machine. Be sure to

For safe use of the machine

read this guide before using the machine.

Safety Guide (1856/2256)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the Product Library disc

Use the machine thoughtfully

Print data from a computer

Use Client Tool

Use the fax functions

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

Client Tool User Guide

Explains how to use Client Tool.

FAX Operation Guide

Explains how to use the fax function.

Send faxes from PC

Easily register machine information and configure settings

Monitor the machine and printers on the network

Install the Adobe Reader (version 8.0 or later) to view the manuals on the Product Library disc.

FAX Driver User Guide

Explains how to install and use the FAX Driver in order to use FAX Driver functionality.

Embedded Web Server RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

NETWORK PRINT MONITOR User Guide

Explains how to monitor your network printing system (the machine) with NETWORK PRINT MONITOR.

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Checking the Status Explains how to check the status of a job and the job history, and how to cancel jobs

7 System Menu and Client Tool Explains System Menu related to overall machine operation and utilities.

8 Job Accounting Explains job accounting.

9 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

10 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, and other matters related to administration of the machine.

as how to use the operation panel, and load paper.

copies, and scanning.

being printed or waiting to print. Also explains how to check paper and toner levels, and how to check the device status.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description Example

[Bold] Indicates keys on the operation panel and buttons on

your computer screen.

[Regular] Indicates a message or setting displayed on the

message display.

"Regular" Indicates a message or setting displayed on the

computer screen.

Press the [Start] key. Click [OK].

[Ready to copy.] appears in the message display. Press the [▲] or [▼] key to select [On].

You can select from the "Print size" menu.

xiii

> About the Operation Guide (this Guide)

Conventions used in operation procedures

Operation panel keys that are pressed are outlined in red.

Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.

xiv

> About the Operation Guide (this Guide)

Original

Paper

Original

Paper

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "-R" is added to sizes used in the horizontal orientation. The following icons are used to indicate original and paper placement orientations on the message display.

Orientation Setting Position

(X: Width, Y: Length)

Vertical Original A4, B5, Letter, etc.

Paper

Horizontal Original A4-R, B5-R, Letter-R, etc.

Display Indicated Size in this

Guide

Paper

*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to Specifications on page

10-16.

> Menu Map

Menu Map

(The names displayed on the message display are used here. These may differ from the referenced titles.)

Density (page 5-13)

Original Image (page 5-13)

Duplex (page 5-13)

Combine (page 5-16)

ID Card Copy (page 5-9)

Paper Selection (page 5-18)

Collate/Offset (page 5-19)

Zoom (page 5-20)

Original Size (page 5-21)

Orig. Orientation (page 5-21)

Mixed Size Orig. (page 5-22)

EcoPrint (page 5-22)

Backgrnd Density (page 5-22)

Margin (page 5-23)

Border Erase (page 5-24)

Continuous Scan (page 5-25)

Auto Rotation (page 5-25)

File Name Entry (page 5-25)

Ready to scan. (page 5-37)

*1 FAX is an option.

Ready to send. (Refer to FAX Operation Guide.*1)

Select program (page 5-26)

xvi

> Menu Map

Print Box (page 4-13)

Status Print Job Status (page 6-2)

Send Job Status (page 6-2

Scheduled Job (page 6-2

Print Job Log (page 6-6

Send Job Log (page 6-6

Scanner (page 6-12

Printer (page 6-12

)

FAX (refer to FAX Operation Guide

Toner Status (page 6-13

Paper Status (page 6-13

)

Report Report Print Menu Map (page 7-5)

Status Page (page 7-5

Network Status (page 7-5

Service Status (page 7-5

Admin Rpt Set. (refer to FAX Operation Guide

Result Rpt Set. (refer to FAX Operation Guide

)

Counter (page 2-45)

)

System Network Setting TCP/IP Settings TCP/IP (page 7-6)

IPv4 Setting (page 7-6

IPv6 Setting (page 7-7

Bonjour (page 7-7

Protocol Detail (page 7-8

Secure Protocol SSL (page 7-8)

LAN Interface (page 7-9

Restart Network (page 7-9

)

I/F Block Set. USB Device (page 7-9)

Option I/F (page 7-9

Option I/F-FAX (page 7-9

)

*1 FAX is an option.

xvii

)

> Menu Map

Admin/Accounting Admin. Setting (page 2-11)

Job Account. Set. Job Accounting (page 8-4)

Unknown ID Job (page 8-16

Common Settings Language (page 7-10)

Default Screen (page 7-9)

Sound Buzzer (page 7-11)

Display Bright. (page 7-11

Quiet Mode (page 7-11

Orig./Paper Set. Custom Orig.Size (page 7-12)

Account. Report (page 8-20

Total Accounting (page 8-19

Each Job Account (page 8-19

Account. List (page 8-5

Default Setting (page 8-17

)

FAX Speaker (refer to FAX Operation Guide

FAX Monitor (refer to FAX Operation Guide

)

Custom PaperSize (page 7-12

Cassette 1 Set. Cassette 1 Size (page 7-12)

)

Preset Limit (page 7-16

Measurement (page 7-16

Cassette 1 Type (page 7-12

Cassette 2 Set. Cassette 2 Size (page 7-12)

Cassette 2 Type (page 7-12

Cassette 3 Set. Cassette 3 Size (page 7-12)

Cassette 3 Type (page 7-12

Cassette 4 Set. Cassette 4 Size (page 7-12)

Cassette 4 Type (page 7-12

MP Tray Set. MP Tray Size (page 7-14)

MP Tray Type (page 7-14

Media Type Set. (page 7-12

Auto Detect Orig. (page 7-13

Media for Auto (page 7-13

Def. PaperSource (page 7-13

SpcialPaper Act. (page 7-13

)

*1 FAX is an option.

Error Handling DuplexPaperError (page 7-16)

PaperMismatchErr (page 7-16

xviii

)

> Menu Map

Common Settings Date Setting Date/Time (page 7-17)

Date Format (page 7-17

Time Zone (page 7-17

Summer Time (page 7-17

Timer Setting Err. Clear Timer (page 7-17)

Sleep Timer (page 7-17

PanelReset Timer (page 7-17

Interrupt Clear (page 7-17

Power Off Rule (page 7-18

Power Off Timer (page 7-18

Auto Err. Clear (page 7-18

Auto Panel Reset (page 7-18

Unusable Time (refer to FAX Operation Guide

Function Default FAX Resolution (page 7-18)

Original Image (page 7-18

Zoom (page 7-18

Collate/Offset (page 7-18

)

Copy Paper Selection (page 7-20)

AutoPaperSelect. (page 7-20

Orig. Orientation (page 7-18

Border Erase (page 7-19

Margin (page 7-19

Backgrnd Density (page 7-19

EcoPrint (page 7-19

Auto Rotation (page 7-19

File Name Entry (page 7-19

Continuous Scan (page 7-19

Detail Setting 2 in 1 Layout (page 7-19)

)

4 in 1 Layout (page 7-19

Border Line (page 7-19

Orig. Binding (page 7-19

BookOrg. Binding (page 7-19

Finish. Binding (page 7-19

)

Auto % Priority (page 7-20

Select Key Set. (page 7-20

Printer FormFeed TimeOut (page 7-20)

*1 FAX is an option.

)

xix

> Menu Map

FAX (refer to FAX Operation Guide*1)

Edit Destination (refer to FAX Operation Guide*1)

Adjust/Maint. Density Adj. (page 7-21)

*1 FAX is an option.

Backgrnd Density (page 7-21

Print Density (page 7-21

Correct. Bk Line (page 7-21

Service Setting Drum Refresh (page 7-21)

)

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-3

Laser Safety (Europe) .............................................................................................................................. 1-4

Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-5

Legal Restriction on Copying/Scanning ................................................................................................... 1-5

Legal Information ..................................................................................................................................... 1-6

Energy Saving Control Function .............................................................................................................. 1-7

Automatic 2-Sided Copy Function ........................................................................................................... 1-7

Resource Saving - Paper ......................................................................................................................... 1-7

Environmental benefits of "Power Management" ..................................................................................... 1-7

Energy Star (ENERGY STAR®) Program ................................................................................................ 1-7

1-1

Legal and Safety Information > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80%

However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-3

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the rating label.

1-4

Legal and Safety Information > Notice

NOTE

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

An original which resembles a bank note closely may not be copied properly in some rare cases.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

1-5

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited.

Regarding Trade Names

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008/R2, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Adobe Acrobat, and Flash are registered trademarks of Adobe Systems Incorporated.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

1-6

Legal and Safety Information > Notice

Energy Saving Control Function

To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used.

Sleep

The device automatically enters Sleep when 1 minute has passed since the copy function was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. When printing in Sleep mode, the device returns to Sleep mode after it has finished printing. For more information see Sleep and Sleep Timer

on page 2-20.

Power Off Mode

The device automatically turns its power off when 1 hour has passed since the device was last used. The amount of time of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer setting. For more information see Power Off Timer

on page 2-22.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as an optional function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to

Duplex

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

on page 5-13.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002

an equivalent quality standard, be used. This machine also supports printing on 64 g/m² paper. Using such paper containing less raw materials can lead to further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

1-7

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation.

Part Names ........................................................................................................................................................ 2-2

Machine Exterior ...................................................................................................................................... 2-2

Connectors/Interior .................................................................................................................................. 2-4

With Optional Equipments Attached ........................................................................................................ 2-5

Connecting the Machine and Other Devices ..................................................................................................... 2-6

Connecting Cables ............................................................................................................................................. 2-7

Connecting USB Cable ............................................................................................................................ 2-7

Connecting LAN Cable ............................................................................................................................ 2-8

Connecting the Power Cable ................................................................................................................... 2-8

Power On/Off ..................................................................................................................................................... 2-9

Power On ................................................................................................................................................. 2-9

Power Off ................................................................................................................................................. 2-9

Administrator User Name and Password ......................................................................................................... 2-10

Administrator Setting .............................................................................................................................. 2-11

Default Settings of the Machine ....................................................................................................................... 2-13

Setting Date and Time ........................................................................................................................... 2-13

Network Setup ....................................................................................................................................... 2-15

Setting Energy Saver Function .............................................................................................................. 2-20

Installing Software ............................................................................................................................................ 2-25

Software on Product Library Disc (Windows) ........................................................................................ 2-26

Installing Software in Windows .............................................................................................................. 2-27

Uninstalling the Software ....................................................................................................................... 2-32

Setting the Shared Printer and FAX ....................................................................................................... 2-33

Installing Software in Mac Computer ..................................................................................................... 2-34

Setting Client Tool .................................................................................................................................. 2-37

Setting WIA Driver ................................................................................................................................. 2-44

Checking the Counter ...................................................................................................................................... 2-45

Embedded Web Server RX .............................................................................................................................. 2-46

Accessing Embedded Web Server RX .................................................................................................. 2-47

2-1

Installing and Setting up the Machine > Part Names

345 6 78

910 12 13

Part Names

Machine Exterior

1 Document Processor (DP)

2 Original Width Guides

3 Original Table

4 Original Eject Table

5 Slit Glass

6 Original Size Indicator Plates

7Platen

Optional Equipment (page 10-2)

8 Operation Panel

9 Cassette 1

10 Front Cover

11 Power Switch

12 Handles

13 Inner Tray

2-2

+ 237 hidden pages