TA Triumph-Adler 2256 User Manual

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1856/2256

User Manual

1856 / 2256

Digital Multifunctional System

Copy / Print / Scan / Fax

> Preface

Preface

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

Preface ..................................................................................................................................... i

Overview ................................................................................................................................ vi

Machine Features ................................................................................................................. vii

Guides Provided with the Machine...................................................................................... xi

About the Operation Guide (this Guide) ............................................................................ xii

Structure of the guide................................................................................................... xii

Conventions Used in This Guide................................................................................. xiii

Menu Map............................................................................................................................. xvi

1 Legal and Safety Information .............................................. 1-1

Notice .................................................................................................................................. 1-2

Safety Conventions in This Guide .............................................................................. 1-2

Environment ............................................................................................................... 1-3

Precautions for Use .................................................................................................... 1-3

Laser Safety (Europe) ................................................................................................ 1-4

Safety Instructions Regarding the Disconnection of Power ....................................... 1-5

Legal Restriction on Copying/Scanning ..................................................................... 1-5

EN ISO 7779 .............................................................................................................. 1-5

EK1-ITB 2000 ............................................................................................................. 1-5

Legal Information ....................................................................................................... 1-6

Energy Saving Control Function ................................................................................ 1-7

Automatic 2-Sided Copy Function .............................................................................. 1-7

Resource Saving - Paper ........................................................................................... 1-7

Environmental benefits of "Power Management" ....................................................... 1-7

Energy Star (ENERGY STAR®) Program .................................................................. 1-7

2 Installing and Setting up the Machine ................................. 2-1

Part Names .......................................................................................................................... 2-2

Machine Exterior ........................................................................................................ 2-2

Connectors/Interior ..................................................................................................... 2-4

With Optional Equipments Attached .......................................................................... 2-5

Connecting the Machine and Other Devices ................................................................... 2-6

Connecting Cables ............................................................................................................. 2-7

Connecting USB Cable .............................................................................................. 2-7

Connecting LAN Cable ............................................................................................... 2-8

Connecting the Power Cable ..................................................................................... 2-8

Power On/Off ...................................................................................................................... 2-9

Power On ................................................................................................................... 2-9

Power Off ................................................................................................................... 2-9

Administrator User Name and Password ....................................................................... 2-10

Administrator Setting ................................................................................................ 2-11

Default Settings of the Machine ...................................................................................... 2-13

Setting Date and Time ............................................................................................. 2-13

Network Setup .......................................................................................................... 2-15

Setting Energy Saver Function ................................................................................ 2-20

Installing Software ........................................................................................................... 2-25

Software on Product Library Disc (Windows) ........................................................... 2-26

Installing Software in Windows ................................................................................ 2-27

Uninstalling the Software ......................................................................................... 2-32

Setting the Shared Printer and FAX ......................................................................... 2-33

Installing Software in Mac Computer ....................................................................... 2-34

Setting Client Tool .................................................................................................... 2-37

Setting WIA Driver .................................................................................................... 2-44

Checking the Counter ...................................................................................................... 2-45

Embedded Web Server RX .............................................................................................. 2-46

Accessing Embedded Web Server RX .................................................................... 2-47

3 Preparation before Use ........................................................ 3-1

Using the Operation Panel ................................................................................................ 3-2

Operation Panel Keys ................................................................................................ 3-2

Operation Method ...................................................................................................... 3-3

Display for Originals and Paper ................................................................................. 3-4

Help Screen ............................................................................................................... 3-4

Loading Paper .................................................................................................................... 3-5

Precaution for Loading Paper .................................................................................... 3-6

Loading in the Cassettes ............................................................................................ 3-7

Loading Paper in the Multi Purpose Tray ................................................................. 3-10

Specifying Paper Size and Media Type ................................................................... 3-13

4 Printing from PC ................................................................... 4-1

Printing from PC ................................................................................................................. 4-2

Printer Driver Print Settings ........................................................................................ 4-5

Printer Driver Help ...................................................................................................... 4-6

Changing the Default Printer Driver Settings (Windows 7) ........................................ 4-6

Canceling Jobs ........................................................................................................... 4-7

Using Print Box .................................................................................................................. 4-8

Flow of Operations of Print Box ................................................................................. 4-8

Saving Document to a Print Box .............................................................................. 4-12

Printing Document from Print Box ............................................................................ 4-13

5 Operation on the Machine .................................................... 5-1

Loading Originals ............................................................................................................... 5-2

Placing Originals on the Platen .................................................................................. 5-2

Loading Originals in the Document Processor (Option) ............................................. 5-3

Checking the Equipment's Serial Number ....................................................................... 5-5

Copying ............................................................................................................................... 5-6

Basic Operation .......................................................................................................... 5-6

Interrupt Copy ............................................................................................................ 5-8

ID Card Copy ............................................................................................................. 5-9

Using Various Functions .......................................................................................... 5-11

Program ................................................................................................................... 5-26

Select Key Settings .................................................................................................. 5-30

Canceling Jobs ......................................................................................................... 5-31

Scanning ........................................................................................................................... 5-32

Flow of Scan Operations .......................................................................................... 5-32

Scan the Image to the Specified Destination ........................................................... 5-37

Scan the Image by Selecting the Destination (Quick Scan) ..................................... 5-40

Scanning using TWAIN ............................................................................................ 5-41

Canceling Jobs ......................................................................................................... 5-42

How to use the FAX Function ......................................................................................... 5-43

6 Checking the Status ............................................................. 6-1

Checking Job Status .......................................................................................................... 6-2

Checking Job History ........................................................................................................ 6-6

Pause and Resumption of Jobs ........................................................................................ 6-9

Canceling the Jobs in Printing/Waiting .......................................................................... 6-10

Checking Device Status ................................................................................................... 6-12

Checking the Remaining Amount of Toner and Paper ................................................. 6-13

Checking from Client Tool ............................................................................................... 6-14

iii

7 System Menu and Client Tool .............................................. 7-1

Default Settings on the Machine (System Menu) ............................................................ 7-2

System Menu Settings ............................................................................................... 7-3

Report ........................................................................................................................ 7-5

System ....................................................................................................................... 7-6

Admin/Accounting .................................................................................................... 7-10

Common Settings ..................................................................................................... 7-10

Copy ......................................................................................................................... 7-20

Printer ....................................................................................................................... 7-20

FAX .......................................................................................................................... 7-20

Edit Destination ........................................................................................................ 7-21

Adjust/Maint. (Adjustment/Maintenance) ................................................................. 7-21

Default Settings on the PC (Client Tool) ........................................................................ 7-22

Operation Method .................................................................................................... 7-22

Screen Overview ...................................................................................................... 7-23

Configuring the Administrative Settings ................................................................... 7-25

Scan Destination Settings ........................................................................................ 7-26

Quick Scan/TWAIN Settings .................................................................................... 7-29

Print Box Settings ..................................................................................................... 7-32

8 Job Accounting .................................................................... 8-1

Overview of Job Accounting ............................................................................................. 8-2

To manage the job account from PC ......................................................................... 8-2

Enabling Job Accounting .................................................................................................. 8-4

Setting an Account .............................................................................................................8-5

Adding an Account ..................................................................................................... 8-5

Restricting the Use of the Machine ............................................................................ 8-7

Editing an Account ..................................................................................................... 8-8

Deleting an Account ................................................................................................... 8-9

Job Accounting when Sharing the Printer ................................................................ 8-10

Job Accounting for Network Printing ........................................................................ 8-12

Job Accounting for Scan Using Quick Scan/TWAIN ................................................ 8-13

Job Accounting for Scan Using WIA ........................................................................ 8-14

Job Accounting for the FAX Transmitted from a PC ................................................ 8-15

Unknown ID Job ....................................................................................................... 8-16

Configuring Job Accounting ........................................................................................... 8-17

Default Setting .......................................................................................................... 8-17

Counting the Number of Pages Printed ................................................................... 8-19

Account. Report (Accounting Report) ...................................................................... 8-20

Using Job Accounting ..................................................................................................... 8-22

Login/Logout ............................................................................................................ 8-22

Password Protect Administrator Settings ................................................................. 8-22

9 Troubleshooting ................................................................... 9-1

Regular Maintenance ......................................................................................................... 9-2

Cleaning ..................................................................................................................... 9-2

Toner Container Replacement ................................................................................... 9-3

Waste Toner Box Replacement ................................................................................. 9-6

Troubleshooting ................................................................................................................. 9-8

Solving Malfunctions .................................................................................................. 9-8

Responding to Messages ......................................................................................... 9-11

Clearing Paper Jams ................................................................................................ 9-16

10 Appendix ............................................................................. 10-1

Optional Equipment ......................................................................................................... 10-2

Overview of Optional Equipment .............................................................................. 10-2

Character Entry Method ................................................................................................... 10-4

Using the Keys ......................................................................................................... 10-4

Selecting Type of Characters ................................................................................... 10-5

Characters That Can be Entered Using the Numeric Keys ...................................... 10-5

Entering Symbols ..................................................................................................... 10-6

Entering Characters ................................................................................................. 10-6

Paper ................................................................................................................................. 10-8

Basic Paper Specifications ....................................................................................... 10-8

Choosing the Appropriate Paper .............................................................................. 10-9

Special Paper ......................................................................................................... 10-12

Specifications ................................................................................................................. 10-16

Common Functions ................................................................................................ 10-16

Copy Functions ...................................................................................................... 10-17

Printer Functions .................................................................................................... 10-17

Scanner Functions ................................................................................................. 10-18

Document Processor (Reverse Automatic) (Option) .............................................. 10-18

Paper Feeder (300-sheet) (Option) ........................................................................ 10-19

Duplex Unit (Option) ............................................................................................... 10-19

Network Interface Kit (Option) ................................................................................ 10-19

Glossary .......................................................................................................................... 10-20

Index .............................................................................................................................Index-1

> Overview

NOTE

Printing from PC (page 4-2)

Scanning (page 5-32)

FAX Operation Guide

Print Box functions allow you to temporarily save print data in the Print Box on your computer and to print the data via operations on the machine.

Using Print Box (page 4-8)

Client Tool

You can check the status and configure the scan settings of the machine from Client Tool installed on your computer.

Default Settings on the PC (Client To ol ) (page 7-22)

Copying (page 5-6)

Embedded Web Server RX

You can check the status and change the settings of the machine from a Web browser on your computer by connecting the machine to the PC on the network.

Embedded Web Server RX (page 2-46)

Embedded Web Server RX User Guide

Prints data of a PC. Scans originals and sends

the data to a PC.

Sends originals to FAX.Copies and prints

originals.

Overview

This machine has copy and print functions equipped as standard and can save scanned images on your computer. A fax function is available as an option.

Input Data

Original Electronic data Fax data

Operations from your PC

Output Data

Print Box functions

Fax functionsCopy functions Printer functions Scan functions

*1 FAX is an option.

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• For information on how to use the operation panel, and load paper, refer to Preparation before Use

on page 3-1.

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Operation on the

Machine on page 5-1.

Optimize your office workflow

Access to frequently used functions with just one touch (Program)

You can preset frequently used functions. Once you set the functions as a preset

program, all you need to do is press the program number to call up the functions. Using this program brings the same results even if operated by another person.

Program (page 5-26)

Optimize your office workflow

Copy both sides of an ID card on a single sheet (ID Card Copy)

You can copy the front and back sides of an ID card on a single sheet of paper.

ID Card Copy (page 5-9)

Interrupt other running jobs and execute your copy job immediately (Interrupt Copy)

You can interrupt other running jobs and execute your copy job immediately.

When other users are copying a large number of sheets, this function allows you to interrupt those jobs and make your copies immediately.

When the interruption copy ends, the machine resumes the paused print jobs.

Interrupt Copy (page 5-8)

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Orig. (Mixed Size Originals) (page 5-22)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job.

Continuous Scan (page 5-25)

Scan documents into highcompression PDF files (High-Compression PDF)

You can create documents in high-quality color PDF format with file capacities as small as black-and-white documents.

This function allows you to scan documents into high-compression PDF files while maintaining the legibility.

As full-color documents can be compressed to files as small as blackand-white documents, they are suitable for mail attachments.

Quick Scan/TWAIN Settings (page 7-29)

vii

> Machine Features

*1 FAX is an option.

Off

Optimize your office workflow

Separate each page of a scanned document into a single file (File separation)

You can create a single file for each page of a document.

A single file is created and saved for each page of the original that was scanned.

A three-digit serial number such as abc_001.pdf or abc_002.pdf is attached to the end of the file name.

Quick Scan/TWAIN Settings (page 7-29)

Reserve FAX transmission (Standby Transmission)

You can reserve the next transmission by scanning an original during communication. When communication is finished, the reserved transmission automatically starts.

FAX Operation Guide

Use the machine by connecting the machine to the network (Network Printing)

The machine can be used as a network printer by connecting the machine to the network.

Connecting the Machine and Other Devices (page 2-6)

Also, the administrator can effectively check the machine settings and status by remotely accessing the machine from the computer.

Embedded Web Server RX User Guide

Save energy and cost

Save energy as needed (Sleep / Power Off)

The machine is equipped with the Energy Saver function that automatically turns off the power or puts the machine into Sleep Mode.

Setting Energy Saver Function (page 2-20)

Erase black shadows that appear at the edges of a copy (Border Erase)

This function allows you to print documents without copying unnecessary portions so that you can save toner consumption.

You can remove the shadows that appear around the border of a copy when the original is scanned. You can also remove the shadows that appear at the border and at the center of the copy when a book is scanned. This creates a more attractive document.

Border Erase (page 5-24)

Use less toner for printing (EcoPrint)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 5-22)

viii

> Machine Features

*1 FAX is an option.

100 400 200

Save energy and cost

Print multiple originals onto one sheet (Duplex / Combine)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Combine (page 5-16) Duplex (page 5-13)

Send a FAX to reduce the communication cost (FAX Delayed Transmission)

You can reduce the communication cost with this function.

The communication cost can be reduced by setting the timer to the time period during which the communication cost is low.

FAX Operation Guide

Send a FAX from a PC (Sending FAX from PC)

You can save the paper used for sending a FAX with this function.

You can send a file to be faxed from the PC without printing the file, so that you can reduce the number of pieces of paper and perform sending jobs efficiently.

FAX Operation Guide

Create attractive documents Strengthen security

Add margins for stapling (Margin)

This is convenient when preparing materials to be filed.

The copy image can be shifted to add a margin for binding the copies.

When the copies are two-sided, the margins on the front and back sides can be aligned to the same position.

Margin (page 5-23)

Scan originals in color and send them to a PC (Scan)

You can scan originals and convert them into electronic data, such as a color PDF.

Scanning (page 5-32)

Manage the copy/print count by account (Job Accounting)

You can check and restrict the copy/print count by account by assigning an account ID to each account.

Overview of Job Accounting (page 8-2)

> Machine Features

*1 FAX is an option.

10/10 12:00

File

Strengthen security Use functions more efficiently

Print documents while concealing their contents from others (Print Box)

You can temporarily save a printer document in a Print Box of your computer.

You can prevent another person from seeing that document by executing the printing at the machine. With a PIN code assigned to the Print Box, you can further strengthen security.

Using Print Box (page 4-8)

Use functions more efficiently

Add a file name (File Name Entry)

Forward the received file (Memory Forwarding)

You can automatically forward the received FAX to another FAX. The destination can be specified depending on the time period.

FAX Operation Guide

Specify an image file format (File format)

You can select from various file formats when storing images.

Quick Scan Settings (page 7-31)

This function makes it easier to check the job history and status.

You can add a name, date, and job number to a job.

File Name Entry (page 5-25)

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

Quick Guide

Explains how to use basic functions of the machine.

Safety Guide

Provides safety and cautionary information for installation and use of the machine. Be sure to

For safe use of the machine

read this guide before using the machine.

Safety Guide (1856/2256)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the Product Library disc

Use the machine thoughtfully

Print data from a computer

Use Client Tool

Use the fax functions

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

Client Tool User Guide

Explains how to use Client Tool.

FAX Operation Guide

Explains how to use the fax function.

Send faxes from PC

Easily register machine information and configure settings

Monitor the machine and printers on the network

Install the Adobe Reader (version 8.0 or later) to view the manuals on the Product Library disc.

FAX Driver User Guide

Explains how to install and use the FAX Driver in order to use FAX Driver functionality.

Embedded Web Server RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

NETWORK PRINT MONITOR User Guide

Explains how to monitor your network printing system (the machine) with NETWORK PRINT MONITOR.

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Checking the Status Explains how to check the status of a job and the job history, and how to cancel jobs

7 System Menu and Client Tool Explains System Menu related to overall machine operation and utilities.

8 Job Accounting Explains job accounting.

9 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

10 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, and other matters related to administration of the machine.

as how to use the operation panel, and load paper.

copies, and scanning.

being printed or waiting to print. Also explains how to check paper and toner levels, and how to check the device status.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description Example

[Bold] Indicates keys on the operation panel and buttons on

your computer screen.

[Regular] Indicates a message or setting displayed on the

message display.

"Regular" Indicates a message or setting displayed on the

computer screen.

Press the [Start] key. Click [OK].

[Ready to copy.] appears in the message display. Press the [▲] or [▼] key to select [On].

You can select from the "Print size" menu.

xiii

> About the Operation Guide (this Guide)

Conventions used in operation procedures

Operation panel keys that are pressed are outlined in red.

Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.

xiv

> About the Operation Guide (this Guide)

Original

Paper

Original

Paper

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "-R" is added to sizes used in the horizontal orientation. The following icons are used to indicate original and paper placement orientations on the message display.

Orientation Setting Position

(X: Width, Y: Length)

Vertical Original A4, B5, Letter, etc.

Paper

Horizontal Original A4-R, B5-R, Letter-R, etc.

Display Indicated Size in this

Guide

Paper

*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to Specifications on page

10-16.

> Menu Map

Menu Map

(The names displayed on the message display are used here. These may differ from the referenced titles.)

Density (page 5-13)

Original Image (page 5-13)

Duplex (page 5-13)

Combine (page 5-16)

ID Card Copy (page 5-9)

Paper Selection (page 5-18)

Collate/Offset (page 5-19)

Zoom (page 5-20)

Original Size (page 5-21)

Orig. Orientation (page 5-21)

Mixed Size Orig. (page 5-22)

EcoPrint (page 5-22)

Backgrnd Density (page 5-22)

Margin (page 5-23)

Border Erase (page 5-24)

Continuous Scan (page 5-25)

Auto Rotation (page 5-25)

File Name Entry (page 5-25)

Ready to scan. (page 5-37)

*1 FAX is an option.

Ready to send. (Refer to FAX Operation Guide.*1)

Select program (page 5-26)

xvi

> Menu Map

Print Box (page 4-13)

Status Print Job Status (page 6-2)

Send Job Status (page 6-2

Scheduled Job (page 6-2

Print Job Log (page 6-6

Send Job Log (page 6-6

Scanner (page 6-12

Printer (page 6-12

)

FAX (refer to FAX Operation Guide

Toner Status (page 6-13

Paper Status (page 6-13

)

Report Report Print Menu Map (page 7-5)

Status Page (page 7-5

Network Status (page 7-5

Service Status (page 7-5

Admin Rpt Set. (refer to FAX Operation Guide

Result Rpt Set. (refer to FAX Operation Guide

)

Counter (page 2-45)

)

System Network Setting TCP/IP Settings TCP/IP (page 7-6)

IPv4 Setting (page 7-6

IPv6 Setting (page 7-7

Bonjour (page 7-7

Protocol Detail (page 7-8

Secure Protocol SSL (page 7-8)

LAN Interface (page 7-9

Restart Network (page 7-9

)

I/F Block Set. USB Device (page 7-9)

Option I/F (page 7-9

Option I/F-FAX (page 7-9

)

*1 FAX is an option.

xvii

)

> Menu Map

Admin/Accounting Admin. Setting (page 2-11)

Job Account. Set. Job Accounting (page 8-4)

Unknown ID Job (page 8-16

Common Settings Language (page 7-10)

Default Screen (page 7-9)

Sound Buzzer (page 7-11)

Display Bright. (page 7-11

Quiet Mode (page 7-11

Orig./Paper Set. Custom Orig.Size (page 7-12)

Account. Report (page 8-20

Total Accounting (page 8-19

Each Job Account (page 8-19

Account. List (page 8-5

Default Setting (page 8-17

)

FAX Speaker (refer to FAX Operation Guide

FAX Monitor (refer to FAX Operation Guide

)

Custom PaperSize (page 7-12

Cassette 1 Set. Cassette 1 Size (page 7-12)

)

Preset Limit (page 7-16

Measurement (page 7-16

Cassette 1 Type (page 7-12

Cassette 2 Set. Cassette 2 Size (page 7-12)

Cassette 2 Type (page 7-12

Cassette 3 Set. Cassette 3 Size (page 7-12)

Cassette 3 Type (page 7-12

Cassette 4 Set. Cassette 4 Size (page 7-12)

Cassette 4 Type (page 7-12

MP Tray Set. MP Tray Size (page 7-14)

MP Tray Type (page 7-14

Media Type Set. (page 7-12

Auto Detect Orig. (page 7-13

Media for Auto (page 7-13

Def. PaperSource (page 7-13

SpcialPaper Act. (page 7-13

)

*1 FAX is an option.

Error Handling DuplexPaperError (page 7-16)

PaperMismatchErr (page 7-16

xviii

)

> Menu Map

Common Settings Date Setting Date/Time (page 7-17)

Date Format (page 7-17

Time Zone (page 7-17

Summer Time (page 7-17

Timer Setting Err. Clear Timer (page 7-17)

Sleep Timer (page 7-17

PanelReset Timer (page 7-17

Interrupt Clear (page 7-17

Power Off Rule (page 7-18

Power Off Timer (page 7-18

Auto Err. Clear (page 7-18

Auto Panel Reset (page 7-18

Unusable Time (refer to FAX Operation Guide

Function Default FAX Resolution (page 7-18)

Original Image (page 7-18

Zoom (page 7-18

Collate/Offset (page 7-18

)

Copy Paper Selection (page 7-20)

AutoPaperSelect. (page 7-20

Orig. Orientation (page 7-18

Border Erase (page 7-19

Margin (page 7-19

Backgrnd Density (page 7-19

EcoPrint (page 7-19

Auto Rotation (page 7-19

File Name Entry (page 7-19

Continuous Scan (page 7-19

Detail Setting 2 in 1 Layout (page 7-19)

)

4 in 1 Layout (page 7-19

Border Line (page 7-19

Orig. Binding (page 7-19

BookOrg. Binding (page 7-19

Finish. Binding (page 7-19

)

Auto % Priority (page 7-20

Select Key Set. (page 7-20

Printer FormFeed TimeOut (page 7-20)

*1 FAX is an option.

)

xix

> Menu Map

FAX (refer to FAX Operation Guide*1)

Edit Destination (refer to FAX Operation Guide*1)

Adjust/Maint. Density Adj. (page 7-21)

*1 FAX is an option.

Backgrnd Density (page 7-21

Print Density (page 7-21

Correct. Bk Line (page 7-21

Service Setting Drum Refresh (page 7-21)

)

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-3

Laser Safety (Europe) .............................................................................................................................. 1-4

Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-5

Legal Restriction on Copying/Scanning ................................................................................................... 1-5

Legal Information ..................................................................................................................................... 1-6

Energy Saving Control Function .............................................................................................................. 1-7

Automatic 2-Sided Copy Function ........................................................................................................... 1-7

Resource Saving - Paper ......................................................................................................................... 1-7

Environmental benefits of "Power Management" ..................................................................................... 1-7

Energy Star (ENERGY STAR®) Program ................................................................................................ 1-7

1-1

Legal and Safety Information > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80%

However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-3

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the rating label.

1-4

Legal and Safety Information > Notice

NOTE

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

An original which resembles a bank note closely may not be copied properly in some rare cases.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

1-5

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited.

Regarding Trade Names

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008/R2, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Adobe Acrobat, and Flash are registered trademarks of Adobe Systems Incorporated.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

1-6

Legal and Safety Information > Notice

Energy Saving Control Function

To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used.

Sleep

The device automatically enters Sleep when 1 minute has passed since the copy function was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. When printing in Sleep mode, the device returns to Sleep mode after it has finished printing. For more information see Sleep and Sleep Timer

on page 2-20.

Power Off Mode

The device automatically turns its power off when 1 hour has passed since the device was last used. The amount of time of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer setting. For more information see Power Off Timer

on page 2-22.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as an optional function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to

Duplex

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

on page 5-13.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002

an equivalent quality standard, be used. This machine also supports printing on 64 g/m² paper. Using such paper containing less raw materials can lead to further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

1-7

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation.

Part Names ........................................................................................................................................................ 2-2

Machine Exterior ...................................................................................................................................... 2-2

Connectors/Interior .................................................................................................................................. 2-4

With Optional Equipments Attached ........................................................................................................ 2-5

Connecting the Machine and Other Devices ..................................................................................................... 2-6

Connecting Cables ............................................................................................................................................. 2-7

Connecting USB Cable ............................................................................................................................ 2-7

Connecting LAN Cable ............................................................................................................................ 2-8

Connecting the Power Cable ................................................................................................................... 2-8

Power On/Off ..................................................................................................................................................... 2-9

Power On ................................................................................................................................................. 2-9

Power Off ................................................................................................................................................. 2-9

Administrator User Name and Password ......................................................................................................... 2-10

Administrator Setting .............................................................................................................................. 2-11

Default Settings of the Machine ....................................................................................................................... 2-13

Setting Date and Time ........................................................................................................................... 2-13

Network Setup ....................................................................................................................................... 2-15

Setting Energy Saver Function .............................................................................................................. 2-20

Installing Software ............................................................................................................................................ 2-25

Software on Product Library Disc (Windows) ........................................................................................ 2-26

Installing Software in Windows .............................................................................................................. 2-27

Uninstalling the Software ....................................................................................................................... 2-32

Setting the Shared Printer and FAX ....................................................................................................... 2-33

Installing Software in Mac Computer ..................................................................................................... 2-34

Setting Client Tool .................................................................................................................................. 2-37

Setting WIA Driver ................................................................................................................................. 2-44

Checking the Counter ...................................................................................................................................... 2-45

Embedded Web Server RX .............................................................................................................................. 2-46

Accessing Embedded Web Server RX .................................................................................................. 2-47

2-1

Installing and Setting up the Machine > Part Names

345 6 78

910 12 13

Part Names

Machine Exterior

1 Document Processor (DP)

2 Original Width Guides

3 Original Table

4 Original Eject Table

5 Slit Glass

6 Original Size Indicator Plates

7Platen

Optional Equipment (page 10-2)

8 Operation Panel

9 Cassette 1

10 Front Cover

11 Power Switch

12 Handles

13 Inner Tray

2-2

Installing and Setting up the Machine > Part Names

1514

19 20 21

14 Paper Width Adjusting Tab

15 Paper Length Guide

16 Paper Width Guide

17 Cleaning Cloth Compartment

18 Original Stopper

19 Right Cover 1 Lever

20 Right Cover 1

21 Paper Width Guide

22 Multi Purpose Tray

23 Support Tray Section of the Multi Purpose Tray

2-3

Installing and Setting up the Machine > Part Names

Connectors/Interior

1 USB Interface Connector

2 Option Interface Slot 1

3 Toner Container

4 Toner Container Lever

5 Waste Toner Box

2-4

Installing and Setting up the Machine > Part Names

3 4 5

With Optional Equipments Attached

1 Original Cover

2 Document Processor (DP)

3 Cassette 2

4 Cassette 3

5 Cassette 4

6 Duplex Unit

7 Right Cover 2

8 Right Cover 3

9 Right Cover 4

Optional Equipment (page 10-2)

2-5

Installing and Setting up the Machine > Connecting the Machine and Other Devices

NOTE

USB

MFP

Network

Connecting the Machine and Other Devices

Prepare the necessary cables for your environment when connecting the machine to other devices including a PC.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC on the Network

*1 The optional Network Interface Kit is required.

Available Cables

Connection Environment Function Necessary Cable Reference

Page

Connect a USB cable to the machine.

Printer/Scanner/Sending FAX from PC

USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.0 m, Shielded)

page 2-7

Connect a LAN cable to the machine.

*1 Function available when using optional FAX Kit.

Printer/Scanner/Sending FAX from PC

Contact your Service Representative for how to connect FAX.

2-6

Network Interface LAN (10BASE-T or 100BASE-TX Shielded)

page 2-8

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting Cables

Connecting USB Cable

If the power is on, turn the power switch off.

Power Off (page 2-9)

Connect the cable to the machine.

1 Connect the USB cable to the USB interface connector located on the left side of the body.

2 Connect the other end of the cable to the PC.

Power on the machine.

2-7

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting LAN Cable

If the power is on, turn the power switch off.

Power Off (page 2-9)

Connect the cable to the machine.

1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub.

Power on the machine and configure the network.

Network Setup (page 2-15)

Connecting the Power Cable

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

Only use the power cable that comes with the machine.

2-8

Installing and Setting up the Machine > Power On/Off

IMPORTANT

CAUTION

IMPORTANT

Check that the indicators are off.

Turn the power switch off.

Power On/Off

Power On

Turn the power switch on.

When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch.

Power Off

When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning off the power switch while the machine is operating may cause it to malfunction.

Turn the power switch off.

In case of not using the machine for an extended period of time...

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-9

Installing and Setting up the Machine > Administrator User Name and Password

Text

ABC

Admin

Text

ABC

Administrator User Name and Password

If you are setting a function that requires administrator rights, you must enter your login user name and login password. The factory default login user name and login password are set as shown below.

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

You can change the default login user name and login password. Refer to Administrator Setting

You will be unable to log in if you forget your login user name or login password.

If job accounting is enabled, you need to enter an account ID. Refer to Login/Logout

Enter the login user name.

1 If this screen is displayed during operations, press the [OK] key while the column for

entering a login user name is selected.

2 Enter the login user name using the numeric keys and press the [OK] key.

Character Entry Method (page 10-4)

on page 8-22.

on page 2-11.

Enter the login password.

1 Press the [▼] key to select the column for entering a login password and press the [OK]

key.

2 Enter the login password using the numeric keys and press the [OK] key.

Character Entry Method (page 10-4)

Press [Login].

2-10

Installing and Setting up the Machine > Administrator User Name and Password

NOTE

Status/Sys. Menu:

Counter

Exit

Admin/Accounting

System

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

Admin/Accounting:

Admin. Setting

Exit

Job Account.Set.

Unknown ID Job

Admin. Setting:

Admin

Detail:

1/ 2

Edit

Administrator Setting

Change the login user name and login password for the administrator.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

The factory default login user name and login password are set as shown below.

3 Press the [▲] or [▼] key to select [Admin. Setting], and press the [OK] key.

Configure the settings.

1 Press the [OK] key.

on page 2-10.

2 Press [Edit].

2-11

Installing and Setting up the Machine > Administrator User Name and Password

NOTE

Text

ABC

Admin

Detail:

2/ 2

Edit

New Password:

Text

ABC

3 Enter a new login user name using the numeric keys and press the [OK] key.

Refer to Entering Characters on page 10-6 for details on entering characters.

4 Press the [►] key.

5 Press [Edit].

6 Enter a new login password using the numeric keys and press the [OK] key.

7 Reenter the same login password for confirmation and press the [OK] key.

8 Press the [OK] key.

9 Press [Yes] in confirmation screen.

The login user name and login password for the administrator are changed.

2-12

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Common Settings:

Date Setting

Exit

Error Handling

Measurement

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

Default Settings of the Machine

The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings as date and time, and energy saving functions as needed.

For settings that are configurable from System Menu, refer to System Menu and Client Tool on page 7-1.

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

Be sure to set the time difference before setting the date and time.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Date Setting], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

The factory default login user name and login password are set as shown below.

on page 2-10.

2-13

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Date Setting:

Date/Time

Exit

Date Format

Time Zone

Date Setting:

Summer Time

Exit

Time Zone

Date Format

Summer Time:

Off

Date Setting:

Date/Time

Exit

Date Format

Time Zone

Date/Time:

Year

2013

Month Day

01 01

Time Zone:( Pfic Time )

Date/Time:

Hour

Time Zone:

Min. Second

10 50

( Pfic Time

)

Configure the settings.

1 Press the [▲] or [▼] key to select [Time Zone], and press the [OK] key.

2 Press the [▲] or [▼] key to set the time zone, and press the [OK] key.

3 Press the [▲] or [▼] key to select [Summer Time], and press the [OK] key.

If you select a region that does not utilize summer time, the summer time setting screen will not appear.

4 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.

5 Press the [▲] or [▼] key to select [Date/Time], and press the [OK] key.

6 Press the [▲] or [▼] key to set the year, month, and day.

Press the [◄] and [►] key to move the cursor right and left.

7 Press the [OK] key.

8 Press the [▲] or [▼] key to set the hour, minute, and second.

Press the [◄] and [►] key to move the cursor right and left.

9 Press the [OK] key.

2-14

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Status/Sys. Menu:

System

Exit

Counter

Report

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

System:

Network Setting

Exit

I/F Block Set.

Network Setup

The optional Network Interface Kit can be installed on the machine. It enables network printing on the Windows, Macintosh, UNIX and other platforms. This section explains the procedure of IPv4 and Bonjour settings for TCP/IP settings. For other network settings, refer to the Network Setting

IPv4 Setting

Set up TCP/IP (IPv4) to connect to the Windows network. The default settings are "TCP/IP Protocol: On, DHCP: On, Auto-IP: On". When using the fixed IP by changing the default settings, contact the system administrator to check the IP address, subnet mask and default gateway.

In the following cases, set the IP address of DNS server on the Embedded Web Server RX.

• When using the host name with "DHCP" setting set to "Off"

• When using the DNS server with IP address that is not assigned by DHCP automatically.

Refer to the Embedded Web Server RX User Guide.

on page 7-6.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [System], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

The factory default login user name and login password are set as shown below.

on page 2-10.

3 Press the [▲] or [▼] key to select [Network Setting], and press the [OK] key.

2-15

Installing and Setting up the Machine > Default Settings of the Machine

Network Setting:

TCP/IP Settings

Exit

Secure Protocol

LAN Interface

TCP/IP Settings:

TCP/IP

Exit

IPv4 Setting

IPv6 Setting

IPv4 Setting:

DHCP

Exit

Auto-IP

IP Address

DHCP:

Off

On02*

IPv4 Setting:

IP Address

Exit

Auto-IP

DHCP

IP Address:

0. 0. 0. 0

4 Press the [▲] or [▼] key to select [TCP/IP Settings], and press the [OK] key.

5 Press the [▲] or [▼] key to select [IPv4 Setting], and press the [OK] key.

Configure the settings.

When setting the static IP address

1 Press the [▲] or [▼] key to select [DHCP], and press the [OK] key.

2 Press the [▲] or [▼] key to select [Off], and press the [OK] key.

3 Press the [▲] or [▼] key to select [IP Address], and press the [OK] key.

4 Use the numeric keys or press the [▲] or [▼] key to set the IP address.

You can set any value between 000 and 255.

Increase or reduce the figures by pressing the [▲] or [▼] key. Use [◄] or [►] to move the position being entered, which is shown highlighted.

5 Press the [OK] key.

2-16

Installing and Setting up the Machine > Default Settings of the Machine

IMPORTANT

NOTE

IPv4 Setting:

Auto-IP

Exit

Subnet Mask

IP Address

Subnet Mask:

0. 0. 0. 0

IPv4 Setting:

IP Address

Exit

Subnet Mask

Default Gateway

Default Gateway:

0. 0. 0. 0

6 Press the [▲] or [▼] key to select [Subnet Mask], and press the [OK] key.

7 Use the numeric keys or press the [▲] or [▼] key to set the subnet mask.

You can set any value between 000 and 255. The entry method is the same method as the IP address.

8 Press the [OK] key.

9 Press the [▲] or [▼] key to select [Default Gateway], and press the [OK] key.

Use the numeric keys or press the [▲] or [▼] key to set the default gateway.

You can set any value between 000 and 255. The entry method is the same method as the IP address.

Press the [OK] key.

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart Network (page 7-9)

The network can be configured from the PC by using Embedded Web Server RX. Refer to the Embedded Web Server RX User Guide.

2-17

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Status/Sys. Menu:

System

Exit

Counter

Report

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

System:

Network Setting

Exit

I/F Block Set.

Network Setting:

TCP/IP Settings

Exit

Secure Protocol

LAN Interface

TCP/IP Settings:

IPv4 Setting

Exit

IPv6 Setting

Bonjour

Bonjour Settings

Configure the settings for Bonjour.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [System], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

on page 2-10.

The factory default login user name and login password are set as shown below.

3 Press the [▲] or [▼] key to select [Network Setting], and press the [OK] key.

4 Press the [▲] or [▼] key to select [TCP/IP Settings], and press the [OK] key.

Configure the settings.

1 Press the [▲] or [▼] key to select [Bonjour], and press the [OK] key.

2-18

Installing and Setting up the Machine > Default Settings of the Machine

IMPORTANT

NOTE

Bonjour:

Off

On02*

2 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart Network (page 7-9)

The network can be configured from the PC by using Embedded Web Server RX. Refer to the Embedded Web Server RX User Guide.

2-19

Installing and Setting up the Machine > Default Settings of the Machine

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Setting Energy Saver Function

To use the Energy Saver function, configure the following settings:

• Sleep and Sleep Timer

• Power Off Timer (page 2-22)

(page 2-20)

Sleep and Sleep Timer

Sleep

To enter Sleep, press the [Energy Saver] key. All indicators on the operation panel will go out to save power except the [Energy Saver] indicators. This status is referred to as Sleep.

If print data is received during Sleep, the print job is performed while the message display remains unlit. When using the optional FAX, received fax data is printed out while the message display also remains unlit. To use the machine, press any key on the operation panel. The machine will be ready to operate within 11 seconds. Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Sleep Timer

Sleep Timer automatically switches the machine into Sleep if left idle for a preset time. The default preset time is 1 minute. To change the preset sleep time, refer to Sleep Timer

Follow the steps below to set the sleep timer for the machine to go into sleep mode when not in use.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

on page 7-17.

2-20

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

Timer Setting:

Err. Clear Timer

Exit

Sleep Timer

PanelReset Timer

Sleep Timer:

(1 - 60)

min.

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

The factory default login user name and login password are set as shown below.

4 Press the [▲] or [▼] key to select [Sleep Timer], and press the [OK] key.

on page 2-10.

Set the sleep time.

Use the numeric key or press the [▲] or [▼] key to enter the sleep time, and press the [OK] key.

2-21

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

Timer Setting:

Interrupt Clear

Exit

Power Off Rule

PanelReset Timer

Power Off Timer

If the machine is not used while in sleep mode, the power automatically turns off. The Power Off Timer is used to set the time until the power turns off. The factory setting for the time until the power turns off is 1 hour. To change the preset power off time, refer to Power Off Rule

To use the Power Off Timer, configure the following settings:

on page 7-18 and Power Off Timer on page 7-18.

• Power Off Rule

on page 2-22

• Power Off Timer on page 2-23

Power Off Rule

Follow the steps below to set whether the power automatically turns off when not used.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

The factory default login user name and login password are set as shown below.

4 Press the [▲] or [▼] key to select [Power Off Rule], and press the [OK] key.

2-22

on page 2-10.

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Power Off Rule:

FAX

Exit

USB Cable

NIC

USB Cable:

Off

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Set the power off rule.

1 Press the [▲] or [▼] key to select the condition to be set, and press the [OK] key.

[FAX] is displayed when the optional FAX Kit is installed.

[NIC] is displayed when the optional Network Interface Kit is installed.

2 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.

Repeat steps 1 and 2 to set for a different condition.

Power Off Timer

Follow the steps below to select the length of time before the machine shuts off automatically when not in use.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

2-23

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

Timer Setting:

Interrupt Clear

Exit

Power Off Rule

Power Off Timer

Power Off Timer:

3 hours

1 hour

2 hours

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

If the login user name entry screen appears during operations, log in by referring to

Administrator User Name and Password

The factory default login user name and login password are set as shown below.

4 Press the [▲] or [▼] key to select [Power Off Timer], and press the [OK] key.

on page 2-10.

Set the power off time.

Press the [▲] or [▼] key to select the power off time, and press the [OK] key.

2-24

Installing and Setting up the Machine > Installing Software

Network

Host PC

USB

Settings of Client PC

Configure the shared printer settings for each Client PC. (Refer to Adding the Shared Printer on the

Client PC on page 2-33.)

Network

Settings of Host PC

• Install the software from the Product Library disk. (Refer to Software on

Product Library Disc (Windows) on page 2-26.)

• Configure the shared printer settings. (Refer to Sharing Printer on the Host

PC on page 2-33.)

Client PC

Network

Install the software on each PC from the Product Library disk. (Refer to Software on Product Library

Disc (Windows) on page 2-26.)

Network

Installing Software

Install appropriate software on your PC from the Product Library disc.

When Using the Machine as the Shared Printer

Printing from the PC on the network becomes possible by connecting the PC (Host PC), which is connected to the machine via USB, to the PC on the network (Client PC).

You need to configure the following settings.

When Using the Machine as a Network Printer

Network printing becomes possible by connecting the machine to the PC on the network.

You need to configure the following settings.

*1 The optional Network Interface Kit is required.

2-25

Installing and Setting up the Machine > Installing Software

NOTE

Software on Product Library Disc (Windows)

You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is set as the standard installation method. For items that cannot be installed by using [Express Install], install them by using [Custom Install]. For how to use [Custom Install], refer to Custom Install

Software Description Express Install

Client Tool Utility that enables current and all supported devices status, features and

settings to be accessed. When Client Tool is installed, the following utilities are installed.

• Status Monitor (page 7-25

• Scan Destination and Print Box settings (page 7-26

• Configuration (page 7-25

GX driver needs to be installed when using Client Tool. When connecting the computer (Host PC) connected to the machine via

USB to the computer on the network (Client PC) and using the machine as a shared printer, Client Tool needs to be installed on the Host PC.

)

on page 2-29.

, page 7-32)

GX XPS DRIVER Printer driver for XPS (XML Paper Specification) format developed by

Microsoft Corporation.

GX DRIVER Driver for printing files on a computer using the machine. This printer

driver enables full use of the machine’s features.

TWAIN Driver GX This driver enables scanning on the machine using a TWAIN-compliant

software application.

WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that

enables reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAIN-compliant software application is not installed in the computer.

The WIA Driver of the machine can be used when connecting the machine via USB.

NETWORK PRINT MONITOR

FAX Driver This makes it possible to send a document created in a computer

Utility that enables the machine to be monitored when connected to a network.

software application as a fax via the machine.

• Installation on Windows must be done by a user logged on with administrator privileges.

—

• When connected by USB cable, Plug and Play is disabled on this device when in Sleep. To continue the installation, press any key on the operation panel to wake the device from Sleep before continuing.

• The optional FAX Kit is required in order to make use of fax functionality.

• WIA driver and GX XPS DRIVER cannot be installed on Windows XP.

2-26

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software in Windows

The following procedure is an example for installing the software in Windows 7.

You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] automatically detects connected machines and installs the required software. Use [Custom Install] if you want to specify the printer port and select the software to be installed.

Insert the Product Library disc.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run Setup.exe].

• If the user account management window appears, click [Yes ] ([Allow]).

Display the screen.

Click [View License Agreement] and read the License Agreement. Click [Accept].

The following procedures vary between [Express Install] and [Custom Install]. Go to the appropriate step.

• Express Install

• Custom Install (page 2-29)

(page 2-28)

2-27

Installing and Setting up the Machine > Installing Software

NOTE

Express Install

Install using [Express Install].

• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a USB or network cable and that it

is turned on and click (Reload).

• If the Windows security window appears, click [Install this driver software anyway].

Finish the installation.

Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed. For details, refer to the Device Settings in the Printer Driver User Guide on the Product Library disc.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

When using the Print Box, configure the settings by referring to Setting Up the Print Box

page 2-37. When using this machine as a network printer, configure the network by referring to When Connecting the Machine to the PC on the Network

If you are installing the WIA driver, continue by configuring the Setting WIA Driver

44.

on page 2-38.

on page 2-

2-28

Installing and Setting up the Machine > Installing Software

NOTE

Custom Install

Install using [Custom Install].

1 Select [Custom Install] tab.

Select the device to be installed, and click the arrow button to move it to the “Products to Install” list.

The following buttons are available.

: This button is used to switch the display between icon and text display.

: This button is used to select multiple items.

: If the target device is not displayed, press this button to directly select the device to be used.

The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a USB or network cable and that

it is turned on and click (Reload).

2 Select the device to be installed and driver to be installed, and then click the arrow button

to move it to the "Products to Install" list.

2-29

Installing and Setting up the Machine > Installing Software

NOTE

3 Select the utility to be installed, and then click the arrow button to move it to the "Products

to Install" list.

4 Click [Install].

If the Windows security window appears, click [Install this driver software anyway].

Finish the installation.

2-30

Installing and Setting up the Machine > Installing Software

NOTE

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

When using the Print Box, configure the settings by referring to Setting Up the Print Box

page 2-37. When using this machine as a network printer, configure the network by referring to When Connecting the Machine to the PC on the Network

If you are installing the WIA driver, continue by configuring the Setting WIA Driver

44.

on page 2-38.

on page 2-

2-31

Installing and Setting up the Machine > Installing Software

NOTE

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

Click [Start] button on the Windows and then select [All Programs], [(name of offer company)], and [Uninstall Product Library] to display the Uninstall Wizard.

In Windows 8, select [Search] in charms, [Apps], and then [Uninstall Product Library].

Uninstall the software.

Place a check in the check box of the software to be deleted.

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

• The software can also be uninstalled using the Product Library disc.

• In the Product Library installation screen, click [Uninstall], and follow the on-screen instructions to uninstall the software.

2-32

Installing and Setting up the Machine > Installing Software

NOTE

Host PCClient PC

Network

USB

Setting the Shared Printer and FAX

If the computer connected to the machine (Host PC) via USB is also connected to the computer on the network (Client PC), printing from the computer on the network is enabled by setting the machine as the shared printer and FAX. This section explains how to operate the device on the Host PC and on the Client PC respectively by using the setting example on Windows 7.

Sharing Printer on the Host PC

1 Click [Start] button on the Windows, and then click [Devices and Printers].

In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and then [Devices and Printers].

2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of

the printer driver.

3 Select [Share this printer] on the [Sharing] tab.

4 Click [OK].

Adding the Shared Printer on the Client PC

1 Click [Start] button on the Windows, and then click [Devices and Printers].

In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and then [Devices and Printers].

2 Click [Add a printer].

3 Click [Add a network, wireless or Bluetooth printer].

4 Select the printer added via an operation on the Host PC from the list, and then click

[Next].

5 Confirm that the printer is added, and then click [Next].

6 Print the test page as needed, and then click [Finish].

2-33

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software in Mac Computer

Only the machine's printer functionality can be used by a Mac computer.

• Installation on Mac OS must be done by a user logged on with administrator privileges.

• When the optional Network Interface Kit is installed, connection can be established by using Bonjour. If connecting by Bonjour, enable Bonjour in the machine's network settings.

Bonjour Settings (page 2-18)

• In the Authenticate screen, enter the name and password used to log in to the operating system.

Insert the Product Library disc.

Double-click the [GEN_LIB] icon.

Display the screen.

Double-click [OS X 10.5 or higher] and [(Brand Name) OS X 10.5+].

Install the Software.

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

2-34

Installing and Setting up the Machine > Installing Software

The number entered in "Address" will automatically appear in "Name". Change if needed.

Configure the printer.

1 Display the window.

2 Click the IP icon for an IP connection and then enter the IP address and printer name.

For a Bonjour connection, click the default icon and select the printer for which Bonjour appears in Connection.

3 Select the options available for the machine and click [Continue].

2-35

Installing and Setting up the Machine > Installing Software

4 The selected machine is added.

2-36

Installing and Setting up the Machine > Installing Software

NOTE

Setting Client Tool

Client Tool gives you quick access to common machine features and settings, plus the current status of all supported machines. You can also use Client Tool to order toner, download printer drivers and open the company website.

Client Tool has the following functions.

Function Description Reference Page

Print Access to printing preferences and machine driver properties. page 7-23

Device Configure Status Monitor, Scan Destination, and Print Box settings. page 7-23

Scan Configure TWAIN and Quick Scan settings.

Scan to PDF, Scan to E-mail and Scan to Folder can also be executed from this tab.

FAX

Maintenance Activates the NETWORK PRINT MONITOR for remote device

*1 Displayed only when the optional FAX Kit is installed. *2 NETWORK PRINT MONITOR can be installed only when network connection is used. The optional Network Interface Kit is

necessary when connecting the machine to the PC on the network.

Access to FAX settings. page 7-24

monitoring. Order replacement toner.

page 7-24

Setting Up the Print Box

When using the Print Box, the Print Box needs to be created.

Start Client Tool.

Click [Start] button on the Windows and then select [All Programs], [Client Tool] and [Client

Tool] to start Client Tool.

In Windows 8, select [Search] in charms, [Apps], and then [Client Tool].

Display the screen.

Click [Print Box Destination] on the [Device] tab.

2-37

Installing and Setting up the Machine > Installing Software

NOTE

Configure the settings.

1 Select the box number (1 to 30).

2 Set a name for the Print Box. Up to 16 characters can be entered. This name is displayed

when you select a Print Box on the machine operation panel.

3 Set the PIN Code as required. Select the checkbox to assign a PIN code to and enter a 4-

digit numeric value.

With a PIN code assigned to the Print Box, executing the print jobs in the Print Box from the machine requires entry of the PIN code, thereby restricting user access to the print jobs. Since third parties who do not know the PIN cannot print, security is enhanced.

4 Click [Save].

When Connecting the Machine to the PC on the Network

When connecting the machine to the PC on the network, configure the host name or IP address of the PC in use. When using DHCP, configure the host name. If DHCP is not used, configure the IP address.

Making a note of the host name or IP address.

1 From [Start] button on the Windows, select [All Programs], [Accessories] and then

[Command Prompt].

In Windows 8, display [Apps] on [Search] in charms on the Start screen, and select [Command Prompt].

The Command Prompt window appears.

2 At the Command Prompt, enter "ipconfig /all" and then press [Enter].

2-38

Installing and Setting up the Machine > Installing Software

3 Check the host name and IP address.

Screen example

Host Name: pc30-PC, DHCP: No, IP Address: 192.168.1.133

Configure the settings.

When connecting the machine to the PC on the network, configure the following settings in addition to configuration of Setting Up the Print Box

(page 2-37).

1 Click [Connection Settings].

2 Select [Network] and enter the host name or IP address for the computer with the Print

Box to be used.

3 Click [OK].

2-39

Installing and Setting up the Machine > Installing Software

4 Change the location of the folder used as Print Box as required. To select the folder, click

[Browse] to open "Browse for Folder".

5 Click [Save].

For other settings of Print Box, refer to Print Box Settings on page 7-32.

For how to use Print Box, refer to Using Print Box

on page 4-8.

2-40

Installing and Setting up the Machine > Installing Software

NOTE

Setting Up the Scan Destination

When saving scan data in a folder other than "My Documents", Scan Destination needs to be configured in advance by using Client Tool.

Start Client Tool.

Click [Start] button on the Windows and then select [All Programs], [Client Tool] and [Client

Tool] to start Client Tool.

In Windows 8, select [Search] in charms, [Apps], and then [Client Tool].

Display the screen.

Click [Scan Destination] on the [Device] tab.

Configure the settings.

1 Select the destination number (1 to 30).

2 Set a name for the destination. Up to 16 characters can be entered. This name is displayed

when you select a destination on the machine operation panel.

2-41

Installing and Setting up the Machine > Installing Software

NOTE

3 Specified folder where the scanned image will be saved. To select the folder, click

[Browse] to open "Browse for Folder".

4 Click [Save].

When Connecting the Machine to the PC on the Network

When connecting the machine to the PC on the network, configure the host name or IP address of the PC in use. When using DHCP, configure the host name. If DHCP is not used, configure the IP address.

Making a note of the host name or IP address.

1 From [Start] button on the Windows, select [All Programs], [Accessories] and then

[Command Prompt].

In Windows 8, display [Apps] on [Search] in charms on the Start screen, and select [Command Prompt].

The Command Prompt window appears.

2 At the Command Prompt, enter "ipconfig /all" and then press [Enter].

2-42

Installing and Setting up the Machine > Installing Software

3 Check the host name and IP address.

Screen example

Host Name: pc30-PC, DHCP: No, IP Address: 192.168.1.133

Configure the settings.

When connecting the machine to the PC on the network, configure the following settings in addition to configuration of Setting Up the Scan Destination

(page 2-41).

1 Click [Connection Settings].

2 Select [Network] and enter the host name or IP address for the computer with the Print

Box to be used.

3 Click [OK] and [Save].

For other settings of scan, refer to Scan Destination Settings on page 7-26.

For how to use scan, refer to Use Your Desired Destination

on page 5-38.

2-43

Installing and Setting up the Machine > Installing Software

NOTE

Setting WIA Driver

Display the screen.

Click [Start] button on the Windows and enter [Scanner] in [Program and File Search]. Click [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

In Windows 8, click [Search] in charms, and then [Settings], and enter "Scanner" in the search box. Click [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

Configure WIA Driver.

Select the same name as this machine from WIA Drivers.

2-44

Installing and Setting up the Machine > Checking the Counter

Status/Sys. Menu:

Status

Exit

Report

Counter

Counter:

Printed Pages

Exit

Scanned Pages

Checking the Counter

Press the [Status/System Menu/Counter] key to check the number of sheets printed and scanned.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Counter], and press the [OK] key.

Check the counter.

Press the [▲] or [▼] key to select the item you want to check, and press the [OK] key.

2-45

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

Admin

*1 Upper case and lower case letters are distinguished (case sensitive).

Admin

Embedded Web Server RX

If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. This section explains how to access Embedded Web Server RX. For details on Embedded Web Server RX, refer to the Embedded Web Server RX User Guide.

• The optional Network Interface Kit is necessary when connecting the machine to the PC on the network.

• To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click [Login]. Entering the predefined administrator password allows the user to access all pages, including Address Book and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.

Settings that the administrator and general users can configure in Embedded Web Server RX are as follows.

Setting Description Administrator General User

Device Information The machine's structure can be checked.

[Configuration], [Counter], [About Embedded Web Server

RX]

Job Status Displays all device information, including print and scan jobs,

scheduled jobs, and job log history. [Printing Job Status], [Printing Job Log], [Sending Job

Status]*1, [Scheduled Jobs]*1, [Sending Job Log]

Address Book

Device Settings Configure the advanced settings of the machine.

Function Settings Configure the advanced function settings.

Network Settings Configure the network advanced settings.

Security Settings Configure the security advanced settings.

Create, edit, or delete addresses and address groups. [Address Book], [One Touch Key]

[Paper/Feed/Output], [Original Document], [Energy Saver/

Timer], [Date/Time], [System]

[Common/Job Defaults], [Copy], [Printer], [E-mail], [FAX] [Forward Rules]*1, [Operation Panel]

[General], [TCP/IP], [Protocol]

[Device Security], [Network Security], [Certificates]

—

Management Settings

*1 Displayed only when the optional FAX Kit is installed.

Configure the advanced management settings. [Job Accounting], [Administrator Settings], [Notification/

Report], [SNMP], [Reset]

2-46

—

Installing and Setting up the Machine > Embedded Web Server RX

NOTE

Accessing Embedded Web Server RX

Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.

When connecting to Embedded Web Server RX, a message may appear that reads "There is a problem with the security certificate of this website". To prevent this message appearing, install the device certificates of the machine to the Web browser. For details, refer to Embedded Web Server RX User Guide.

Configure the function.

Select a category from the navigation bar on the left of the screen. For details, refer to Embedded Web Server RX User Guide.

2-47

3 Preparation before

Use

This chapter explains the following operations.

Using the Operation Panel ................................................................................................................................. 3-2

Operation Panel Keys .............................................................................................................................. 3-2

Operation Method .................................................................................................................................... 3-3

Display for Originals and Paper ............................................................................................................... 3-4

Help Screen ............................................................................................................................................. 3-4

Loading Paper .................................................................................................................................................... 3-5

Precaution for Loading Paper .................................................................................................................. 3-6

Loading in the Cassettes ......................................................................................................................... 3-7

Loading Paper in the Multi Purpose Tray ............................................................................................... 3-10

Specifying Paper Size and Media Type ................................................................................................. 3-13

3-1

Preparation before Use > Using the Operation Panel

Processing: Blinks while printing or sending/receiving. Memory: Lights when there is a received document in

the FAX memory.

Attention: Lights or blinks when an error occurs and a

job is stopped.

Select Key: Selects the menu

displayed at the bottom of the message display.

Displays the density setting screen.

Displays the original image setting screen.

Displays the duplex setting screen.

Displays the combine setting screen.

Displays the ID card Copy screen.

Message display. Displays the setting menu, machine status, and error messages.

Displays the function menu for copy and FAX.

Increments or decrements numbers, or selects menu in the message display. In addition, moves the cursor when entering the characters

Finalizes a function or menu, and numbers that have been entered.

Returns to the previous display.

Displays the following screens.

Status / Report / Counter/ System / Admin/ Accounting / Common Settings / Copy / Printer / FAX

/ Edit Destination*1 /

Adjust/Maint.

Displays the Program screen.

Displays the Print Box screen.

Displays the Copy screen.

Displays the Scan screen.

Displays the FAX screen.

Numeric keys. Enter numbers and

characters.

Returns settings to their default states.

Puts the machine to sleep or wakes it up.

Cancels or pauses the job in progress.

Returns to the account ID entry screen. (i.e. logout)

Clears entered numbers and characters.

Starts copying and scanning operations and processing for setting operations.

Displays the Interrupt Copy screen.

*1 The optional FAX Kit is required.

Using the Operation Panel

Operation Panel Keys

3-2

Preparation before Use > Using the Operation Panel

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Language:

English

Deutsch

Francais

Language:

English

Deutsch

Francais

Common Settings:

Language

Exit

Default Screen

Sound

Status/Sys. Menu:

Status

Exit

Report

Counter

Press the [Status/System Menu/Counter] key, [Function Menu] key, or function keys to display the setting menus.

The directions of usable arrow keys are shown on the screen displayed.

When the [▲] or [▼] key is pressed, the selection moves line by line.

When the [◄] or [►] key is pressed, the selection moves in units of one page.

When [OK] is displayed, press the [OK] key to confirm the selection.

Press the [OK] key to display the selected menu.

The selected item is displayed with [*] (asterisk) at the beginning.

Press the [OK] key to confirm the selected setting.

When the [▲] or [▼] key is pressed, the selection moves line by line.

Press the [Back] key to return to the screen one level higher.

Setting menus

Normal screen

Canceling the menu operation

When [Exit] is displayed, press [Exit] to exit the setting menu and return to the normal screen.

When other function keys are pressed, the menu operation is canceled and the screen of the corresponding function appears.

Status/Sys. Menu:

Status

Exit

Report

Counter

Ready to copy.

Zoom

Paper

Copies:

100%

Ready to copy.

Zoom

Paper

Copies:

100%

Operation Method

This section explains how to operate the setting menus on the message display.

Displaying the Menus and Configuring Settings

Press the [Status/System Menu/Counter] key, [Function Menu] key, or function keys to display the setting menus. Press the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.

3-3

Preparation before Use > Using the Operation Panel

Ready to copy.

Zoom

Paper

Copies:

100%

Original size

Original orientation Paper size

Paper orientation

Paper source

Paper jammed in cassette 1.

Help

JAM****

CorrectiveAction: Open cassette 1 and remove paper. Set cassette 1.

Display for Originals and Paper

The copy screen displays the selected paper source.

Help Screen

If you have difficulty operating the machine, you can check how to operate it using the operation panel.

When [Help] is displayed on the message display, press [Help] to display the Help screen. The Help screen shows machine operation.

Press [▼] to display the next step or press [▲] to display the previous step.

Press the [OK] key to exit the Help screen.

3-4

Preparation before Use > Loading Paper

NOTE

PF-480

2 3 4

Loading Paper

Paper can be loaded in the one standard cassette and the multi purpose tray. A paper feeder is also available as an option. (Refer to Optional Equipment

For the paper load methods for each cassette, refer to the page below.

on page 10-2.)

No. Cassettes Page

1 Cassette 1 page 3-7

2 Cassette 2 page 3-7

3 Cassette 3 page 3-7

4 Cassette 4 page 3-7

5 Multi Purpose Tray page 3-10

• The number of sheets that can be held varies depending on your environment and paper type.

• You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper jams or other faults.)

3-5

Preparation before Use > Loading Paper

IMPORTANT

NOTE

Precaution for Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the middle.

2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.

3 Raise the right and left hands alternately to create a gap and feed air between the papers.

4 Finally, align the papers on a level, flat table.

In addition, note the following points.

• If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

• Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag.

• If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

If you copy onto used paper (paper already used for printing), do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

If you use special paper such as letterhead, paper with holes or paper with pre-prints like logo or company name, refer to Paper

on page 10-8.

3-6

Preparation before Use > Loading Paper

IMPORTANT

NOTE

Loading in the Cassettes

The standard cassette can hold plain paper, recycled paper or color paper. Cassette 1 hold up to 300 sheets of plain paper (80 g/m²).

For details of the supported paper sizes, refer to Choosing the Appropriate Paper setting, refer to Media Type Set. (Media Type Settings)

• The cassettes can hold paper with weight between 64 - 105 g/m².

• Do not load thick paper that is heavier than 106 g/m² in the cassettes. Use the multi purpose tray for paper that is heavier than 106 g/m².

Pull the cassette out toward you until it stops.

on page 7-15.

on page 10-9. For the paper type

Do not pull out more than one cassette at a time.

Push down on the cassette base plate and secure it.

3-7

Preparation before Use > Loading Paper

IMPORTANT

Adjust the cassette size.

1 Holding the paper width adjusting tab, move the paper width guides to fit the paper.

Paper sizes are marked on the cassette.

Make sure that the width guides are flush against the paper. If there is space between the guides and the paper, set the width guides again.

2 Squeeze the ends of the bottom of the paper length guide and move the guide to fit the

length of the paper.

Paper sizes are marked on the cassette.

Make sure that the length guide is flush against the paper. If there is space between the guide and the paper, set the length guide again.

Load paper.

1 Set the paper strait from the upper part.

3-8

Preparation before Use > Loading Paper

IMPORTANT

• Load the paper with the print side facing up.

• After removing new paper from its packaging, fan the paper before loading it in the cassette. (Refer to Precaution for Loading Paper

• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indicator (see illustration below).

• The paper length and width guides must be adjusted to the paper size before loading the paper. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

• Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.

on page 3-6.)

2 Insert the appropriate paper size card in the slot to indicate the size of the paper inside.

Gently push the cassette back in.

Select the media type (plain, recycled, etc.) loaded in the

cassette.

Specifying Paper Size and Media Type for the Cassettes (page 3-13)

3-9

Preparation before Use > Loading Paper

IMPORTANT

NOTE

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper (80 g/m²) lager than A4.

For details of the supported paper sizes, refer to Choosing the Appropriate Paper setting, refer to Media Type Set. (Media Type Settings)

If you are using a paper weight of 106 g/m² or more, set the media type to Thick and set the weight of the paper you are using.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m²), recycled paper or color paper: 100 sheets

• B4 or larger plain paper (80 g/m²), recycled paper or color paper: 25 sheets

• Hagaki: 15 sheets

• OHP film: 25 sheets

• Envelope DL, Envelope C4, Envelope C5, Envelope #10, Envelope #9, Envelope #6, Monarch, Youkei 4, Youkei 2: 5 sheets

• When you load custom size paper, enter the paper size by referring to Specifying Paper Size and Media Type for the

Multi Purpose Tray (MP Tray Setting) on page 3-15.

• When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying

Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 3-15.

on page 7-15.

on page 10-9. For the paper type

Open the multi purpose tray.

Pull out the MP tray extension to match the paper size. Refer to the label which sealed inside the machine when opening the MP tray.

3-10

Preparation before Use > Loading Paper

IMPORTANT

Adjust the multi purpose tray size.

Load paper.

Insert the paper along the paper width guides into the tray until it stops.

After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.

Precaution for Loading Paper (page 3-6)

• When loading the paper, keep the print side facing down.

• Curled paper must be uncurled before use.

• Straighten the top edge if it is curled.

• When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper. If there is just a small amount of paper left over in the multi purpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray.

• If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.

Select the media type (plain, recycled, etc.) loaded in the multi-

purpose tray.

Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) (page 3-15)

3-11

Preparation before Use > Loading Paper

IMPORTANT

NOTE

Close the flap.

Portrait form

envelopes

Landscape form

envelopes

Cardstocks

(Hagaki)

Return postcard

(Oufukuhagaki)

Open the flap.

When you load envelopes or cardstock in the multi purpose tray

Load the paper with the print side facing down. For the procedure for printing, refer to the Printer Driver User Guide.

Example: When printing the address.

• Use unfolded return postcard (Oufukuhagaki).

• How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.

When you load envelopes in the multi purpose tray, select the envelope type by referring to Specifying Paper Size and

Media Type for the Multi Purpose Tray (MP Tray Setting) on page 3-15.

3-12

Preparation before Use > Loading Paper

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Common Settings:

Display Bright.

Exit

Quiet Mode

Orig./Paper Set.

Specifying Paper Size and Media Type

The default paper size setting for cassette 1 and for the optional paper feeder (cassettes 2 to 4) is [Auto], and the default media type setting is [Plain]. For the multi purpose tray, the default paper size setting is [A4], and the default media type setting is [Plain].

To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying

Paper Size and Media Type for the Cassettes on page 3-13.) To change the type of paper to be used in the multi

purpose tray, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the

Multi Purpose Tray (MP Tray Setting) on page 3-15.)

Specifying Paper Size and Media Type for the Cassettes

To fix the type of paper to be used in cassette 1 or the optional paper feeders (cassettes 2 to 4), specify the paper size. Also, if you use a media type other than plain paper, specify the media type setting.

Selection Item Selectable Size/Type

Cassette 1 (to 4) Size

Cassette 1 (to 4) Type

*1 To change to a media type other than [Plain], refer to Media Type Set. on page 7-12. When a paper weight that cannot be loaded

in the cassette is set for a media type, that media type does not appear.

*2 To print on preprinted or prepunched paper or on letterhead, refer to SpcialPaper Act.

Auto Paper size is automatically detected and selected.

Val ue: Metric, Inch

Standard Size Available options are as follows:

Val ue: A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, Ledger, Letter-R,

Letter, Legal, Statement, Oficio II, 8K, 16K-R, 16K

Display the screen.

Select the media type.

Val ue: Plain (52 to 105 g/m²), Rough, Vellum (52 to 105 g/m²), Recycled,

Preprinted High Quality, Custom 1-8

, Bond, Color, Prepunched*2, Letterhead*2, Thick (106 to 128 g/m²),

on page 7-13.

1 Press the [Status/System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Orig./Paper Set.], and press the [OK] key.

3-13

Preparation before Use > Loading Paper

NOTE

Orig./Paper Set.:

Custom Orig.Size

Exit

Custom PaperSize

Cassette 1 Set.

Cassette 1 Set.:

Cassette 1 Size

Exit

Cassette 1 Type

Cassette 1 Size:

Auto

Exit

Standard Size

Auto:

Metric

Inch

Cassette 1 Size:

Auto

Exit

Standard Size

Standard Size:

*A4

4 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Set.], and press the [OK] key.

[Cassette 2] to [Cassette 4] are shown when the optional paper feeder is installed.

Specify the paper size.

1 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Size], and press the [OK] key.

• For automatic detection of the paper size, press the [▲] or [▼] key to select [Auto], and press the [OK] key.

Press the [▲] or [▼] key to select [Metric] or [inch] as the unit, and press the [OK] key.

• To select the paper size, press the [▲] or [▼] key to select [Standard Size], and press the [OK] key.

Press the [▲] or [▼] key to select the paper size, and press the [OK] key.

2 Press the [Back] key.

3-14

Preparation before Use > Loading Paper

Cassette 1 Set.:

Cassette 1 Size

Exit

Cassette 1 Type

Cassette 1 Type:

Plain

Rough

Vellum

Specify the media type.

1 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Type], and press the [OK] key.

2 Press the [▲] or [▼] key to select the media type, and press the [OK] key.

Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting)

To change the type of paper to be used in the multi purpose tray, specify the paper size. When using other than a plain paper, specify the media type.

Selection Item Selectable Size/Type

MP Tray Size Standard Size Available options are as follows:

Val ue: A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, Folio, 216 × 340 mm, Ledger,

Letter-R, Letter, Legal, Statement, Executive, Oficio II, 8K, 16K-R, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, Custom

Size Entry Enter the size not included in the standard size.

Val ue

Metric

X: 148 to 432 mm (in 1 mm increments) Y: 98 to 297 mm (in 1 mm increments)

Inch

X: 5.83 to 17.00" (in 0.01" increments) Y: 3.86 to 11.69" (in 0.01" increments)

MP Tray Type

*1 For instructions on how to specify the custom paper size, refer to Custom PaperSize on page 7-12. *2 To change to a media type other than [Plain], refer to Media Type Set. on page 7-12. *3 To print on preprinted or prepunched paper or on letterhead, refer to SpcialPaper Act.

Select the media type.

Val ue: Plain (52 to 105 g/m²), Transparency, Rough, Vellum (52 to 105 g/m²),

Labels, Recycled, Preprinted Letterhead

, Envelope, Thick (106 to 163 g/m²), High Quality, Custom 1-8

, Bond, Cardstock, Color, Prepunched*3,

on page 7-13.

Display the screen.

1 Press the [Status/System Menu/Counter] key.

3-15

Preparation before Use > Loading Paper

Status/Sys. Menu:

System

Exit

Admin/Accounting

Common Settings

Common Settings:

Display Bright.

Exit

Quiet Mode

Orig./Paper Set.

Orig./Paper Set.:

MP Tray Set.

Exit

Custom PaperSize

Cassette 1 Set.

MP Tray Set.:

MP Tray Size

Exit

MP Tray Type

MP Tray Size:

Standard Size

Size Entry

Standard Size:

*A4

MP Tray Size:

Standard Size

Size Entry

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Orig./Paper Set.], and press the [OK] key.

4 Press the [▲] or [▼] key to select [MP Tray Set.], and press the [OK] key.

Specify the paper size.

1 Press the [▲] or [▼] key to select [MP Tray Size], and press the [OK] key.

• To select the paper size, press the [▲] or [▼] key to select [Standard Size], and press the [OK] key.

Press the [▲] or [▼] key to select the paper size, and press the [OK] key.

• To enter a size not displayed in the standard sizes, press the [▲] or [▼] key to select [Size Entry], and press the [OK] key.

3-16

Preparation before Use > Loading Paper

Size Entry(Y):

297

(98 - 297)

Size Entry(X):

432

(148 - 432)

MP Tray Set.:

MP Tray Size

Exit

MP Tray Type

MP Tray Type:

Plain

Rough

Vellum

Use the numeric keys or press the [▲] or [▼] key to enter the paper length, and press the [OK] key.

Use the numeric keys or press the [▲] or [▼] key to enter the paper width, and press the [OK] key.

2 Press the [Back] key.

Specify the media type.

1 Press the [▲] or [▼] key to select [MP Tray Type], and press the [OK] key.

2 Press the [▲] or [▼] key to select the media type, and press the [OK] key.

3-17

4 Printing from PC

This chapter explains the following topics:

Printing from PC ................................................................................................................................................. 4-2

Printer Driver Print Settings ..................................................................................................................... 4-5

Printer Driver Help ................................................................................................................................... 4-6

Changing the Default Printer Driver Settings (Windows 7) ...................................................................... 4-6

Canceling Jobs ........................................................................................................................................ 4-7

Using Print Box .................................................................................................................................................. 4-8

Flow of Operations of Print Box ............................................................................................................... 4-8

Saving Document to a Print Box ............................................................................................................ 4-12

Printing Document from Print Box ......................................................................................................... 4-13

4-1

Printing from PC > Printing from PC

NOTE

Printing from PC

Follow the steps below to print documents from applications.

• To print the document from applications, install the printer driver on your computer from the supplied Product Library disc.

• In some environments, the current settings are displayed at the bottom of the printer driver.

• When printing the cardstock or envelopes, load the cardstock or envelopes before performing the following procedure. (Refer to When you load envelopes or cardstock in the multi purpose tray

Display the screen.

Click [File] and select [Print] in the application.

Configure the settings.

1 Select the machine from the "Name" menu and click [Properties].

on page 3-12.)

4-2

Printing from PC > Printing from PC

NOTE

2 Select the [Basic] tab.

3 Click "Print size" menu and select the paper size to use for printing.

To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.

Registering the Original Size (page 4-3)

To print on the special paper such as thick paper or transparency, click "Media type" menu and select the media type.

4 Click [OK] to return to the Print dialog box.

Click [OK].

Start printing.

Registering the Original Size

If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size" menu.

To execute printing at the machine, set the paper size and type in Specifying Paper Size and Media Type for the

Cassettes on page 3-13.

Display the print settings screen.

1 Click the [Basic] tab.

2 Select [Custom] in the "Print size" menu.

3 Click [New].

4 Enter the name of the paper.

5 Enter the paper size.

6 Click [OK].

7 In the "Print size" menu, select the paper size (name) that you registered in steps 4 to 7.

4-3

Printing from PC > Printing from PC

NOTE

4 5

2, 7

8 Click [MP tray] in the "Source" menu.

9 Select the type of paper in the "Media type" menu.

If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu.

4-4

Printing from PC > Printing from PC

Printer Driver Print Settings

The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the Product Library disc.

No. Description

1[Quick Print] tab

Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.

[Basic] tab

This tab groups basic functions that are frequently used. You can use it to configure the paper size, destination, and duplex printing.

[Layout] tab

This tab lets you configure settings for printing various layouts, including booklet printing, combine mode, poster printing, and scaling.

[Finishing] tab

This tab lets you offset printed media.

[Imaging] tab

This tab lets you configure settings related to the quality of the print results.

[Publishing] tab

This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film.

[Job] tab

This tab lets you configure the settings for saving print data in a Print Box. Since saved documents can be printed directly from the machine, this function is convenient when you wish to print a document that you don't want others to see.

[Advanced] tab

This tab lets you configure settings for adding watermarks to print data.

2[Profiles]

Printer driver settings can be saved as a profile. Saved profiles can be recalled at any time, so it's a convenient practice to save frequently used settings.

3[Reset]

Click to revert settings to their initial values.

4-5

Printing from PC > Printing from PC

Printer Driver Help

The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below.

• Click [?] in the upper right corner of the screen and then click the item you want to know about.

• Click the item you want to know about and press the [F1] key on your keyboard.

Changing the Default Printer Driver Settings (Windows 7)

The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing. For the settings, refer to Printer Driver User Guide.

1 Click [Start] button on the Windows, and then click [Devices and Printers].

2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of

the printer driver.

3 Click [Preferences] on the [General] tab.

4 Select the default settings and click [OK].

4-6

Printing from PC > Printing from PC

Canceling Jobs

If a print job remains on a PC, you can cancel the job by following the steps below.

1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the

Windows desktop to display a dialog box for the printer.

2 Click the file for which you wish to cancel printing and select [Cancel] from the "Document"

menu.

4-7

Printing from PC > Using Print Box

USB

USBNetwork

Client PC Host PC

Using Print Box

Print Box is a function to temporarily save a printer document in the box on a PC and execute printing at the machine. A job is not printed until you operate the machine, and this prevents the printed papers from being taken by someone. With a PIN code assigned to the Print Box, you can further strengthen security. If you configure settings in the [Print Box] of [Job] tab of the printer driver and then print, the printed data will be saved in the box on the PC and printing can be executed at the machine. The Print Box can be set in the Client Tool. Refer to Default Settings on the PC (

Flow of Operations of Print Box

When connecting the machine to the PC via USB: page 4-8 When connecting the machine to the PC on the network: page 4-9

Flow of Print Box operation when the machine and a PC are connected via USB

Client Tool) on page 7-22.

Confirm the connection

Use the Preset Print Box (My Document)

case

Select

the use

Perform the Express Install

Installing Software

Setup

(page 2-25)

Use Multiple Print

Boxes

Perform the Express Install

Installing Software

Configure the shared printer setting to computer

Sharing Printer on the Host PC (page 2-33)

Configure the Print Box settings on the Client Tool

Box number / Name / Connection setting / PIN Code / Destination folder

Setting Up the Print Box

(page 2-37)

(page 2-25)

Configure the shared printer setting to computer

Adding the Shared Printer on the Client PC (page 2-33)

Operation

Save the document to a Print Box from the printer driver

Saving Document to a Print Box

Print the documents from the specified the Print Box

Printing Document from Print Box

(page 4-12)

4-8

(page 4-13)

TA Triumph-Adler 2256 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Contents

Overview

Machine Features

Guides Provided with the Machine

About the Operation Guide (this Guide)

Structure of the guide

Conventions Used in This Guide

Menu Map

Notice

Safety Conventions in This Guide

Environment

Precautions for Use

Laser Safety (Europe)

Safety Instructions Regarding the Disconnection of Power

Legal Restriction on Copying/Scanning

EN ISO 7779

EK1-ITB 2000

Legal Information

Energy Saving Control Function

Automatic 2-Sided Copy Function

Resource Saving - Paper

Environmental benefits of "Power Management"

Energy Star (ENERGY STAR®) Program

Part Names

Machine Exterior

Connectors/Interior

With Optional Equipments Attached

Connecting the Machine and Other Devices

Connecting Cables

Connecting USB Cable

Connecting LAN Cable

Connecting the Power Cable

Power On/Off

Power On

Power Off

Administrator User Name and Password

Administrator Setting

Default Settings of the Machine

Setting Date and Time

Network Setup

Setting Energy Saver Function

Installing Software

Software on Product Library Disc (Windows)

Installing Software in Windows

Uninstalling the Software

Setting the Shared Printer and FAX

Installing Software in Mac Computer

Setting Client Tool

Setting WIA Driver

Checking the Counter

Embedded Web Server RX

Accessing Embedded Web Server RX

Using the Operation Panel

Operation Panel Keys

Operation Method

Display for Originals and Paper

Help Screen

Loading Paper

Precaution for Loading Paper

Loading in the Cassettes

Loading Paper in the Multi Purpose Tray

Specifying Paper Size and Media Type

4 Printing from PC

Printing from PC

Printer Driver Print Settings

Printer Driver Help

Changing the Default Printer Driver Settings (Windows 7)

Canceling Jobs

Using Print Box

Flow of Operations of Print Box