Sharp OZ-770 User Manual

ELECTRONIC ORGANIZER

OPERATION MANUAL

Getting Started General Operation Time Management Creating Your Own Database

....................................................

Memo Desk Accessories Expense Features and Utilities for Added Power Data Transfer Personalizing Your Organizer How to use the Add-on Appendices

........................................

.................................

...............................

..................................

................................................

........................................

.......................... 59

...........................................

...............

5 13 23 31 33 35 43

47 51 53

Declaration of Conformity

Electronic Organizer: OZ-770

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the userís authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio / TV technician for help.

Note: A shielded interface cable is required to ensure compliance with FCC

regulations for Class B certification.

Responsible Party:

SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 TEL: 630-378-3590

Tested To Comply With FCC Standards

FOR HOME OR OFFICE USE

FOR YOUR RECORDS....

For your assistance in reporting this Electronic Organizer in case of loss or theft, please record the model number and serial number (located on the bottom of the case) below. Please retain this information

Model Number ____________________________

Serial Number_____________________________

Date of Purchase __________________________

Place of Purchase__________________________

Introduction

Congratulations on purchasing the OZ-770 Electronic Organizer.

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

Some of the accessories described in this manual may not be available at the time you purchase this Organizer.

Introduction

NOTICE: * SHARP strongly recommends that you keep separate

permanent written records of all important data. Data may be lost or altered in virtually any electronic memory Organizer under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

* SHARP assumes no responsibility, directly or indirectly,

for financial losses or claims from third persons resulting from the use of this Organizer and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

Check with your local SHARP dealer concerning availability. All company and / or product names are trademarks and/or

registered trademarks of their respective manufacturers.



Day-Timer trademarks of Day-Timers, Inc.

Windows Note: * Some of the accessories described in the manual may be

unavailable in some countries.

and Day-Timer Organizer are registered



is a registered trademark of Microsoft Corporation.

* The information provided in this manual is subject to

change without notice.

The screen examples shown in this manual may not exactly match those of the product.

For example, although the field name is reversed on the productís screen, the field name on the relevant screen in this manual may not be reversed.

Contents

Introduction ..........................................................................1

Contents ........................................................................... 2-3

Chapter 3 Time Management ................................ 23-29

The Calendar Application The Schedule Application The To Do Application The Birthday / Ann (Anniversary) Application

Chapter 4 Creating Your Own Database .............. 31-32

The Tel Application

Caring for the Organizer ......................................................4

Chapter 1 Getting Started ........................................ 5-12

Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer

Chapter 2 General Operation................................. 13-22

Opening an Application - The First Main Menu Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date Checking the Memory The Second Main Menu - the Organizerís Basic Utilities

Chapter 5 Memo..................................................... 33-34

The Memo Application

Chapter 6 Desk Accessories................................. 35-42

The Calc (Calculator) Application The Clock Application

Chapter 7 Expense................................................. 43-46

Entering Expense Record Expense Report

Chapter 8 Features and Utilities for Added Power .. 47-50

Copying or Moving Blocks of Text Copying or Moving Entries Special Characters

Chapter 9 Data Transfer......................................... 51-52

Transferring Data Exchanging Information with a Personal Computer

Chapter 10 Personalizing Your Organizer.............. 53-58

The Start-Up Display Setting the Ownerís Information Locking the Organizer Changing the Calendar Display Format Assigning Keys for short-cut entry Selecting the Large Font View

Chapter 11 How to use the Add-on ........................ 59-60

Installing My Programs application Setting a My Programs application to Autorun

Appendices .................................................................. 61-65

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines Replacing the operating batteries

C. Specifications

Index............................................................................. 66-69

Product Support ............................................................... 70

Troubleshooting ............................................................... 71

Contents

Caring for the Product

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizerís care to ensure it gives you many years of reliable and trouble-free use.

* Keep the Organizer away from

extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.

* Do not drop the Organizer or

subject it to severe impact or extreme force. Bending the Organizer unduly can damage it.

* Do not use extreme force when

pressing the keys. Do not use any sharp, pointed object to press them.

* Sharp or hard object can scratch

and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag.

* Clean the Organizer only with a

soft, dry cloth. Do not use solvents.

* Do not carry the Organizer around

in your back pocket, as it may break when you sit down. The display is made of glass and is very delicate.

* Since this Organizer is not waterproof, do not use it or

store it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction.

* Replace the batteries as soon as they become weak (see

p.62). Failing to replace weak batteries may result in leakage or lost data.

CHAPTER CHAPTER

CHAPTER

CHAPTER CHAPTER

This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

Getting Started

Part Names and Functions

Getting Started

Backlight key

Application keys

Starts appropriate applications

Display

Shows information, and is used for navigating the various function

Power key

Turns on and off the unit

Page scroll keys

Quick press/release move up or down one record at a time. Allows moving up or down one screen at a time if held down for a length of time.

ESC key

Cancels an operation

Keyboard

For entry of characters, numbers and commands

4-pin cable jack

Connects 4-pin Communication Cable for PC synchronization

Arrow keys

Menu key

Opens the Application Menu

Getting Started

Reset button

Initializes and resets the Organizer.

Battery compartment

Battery replacement switch

Locks the battery compartment to prevent access to the batteries.

4-pin Cable Jack

Connects 4-pin Communication Cable for PC synchronization.

Getting the Organizer Up and Running

Installing the batteries

Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (a red dot becomes visible).

Slide the battery cover off.

Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus (-) polarity, as shown below.

Getting Started

Press to initialize the Organizer.

The message ìWorking... Please wait.î appears while the Organizer proceeds with the initialization procedure.

The Welcome message then appears.

Replace the cover.

Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears).

The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position.

Initializing

The Organizer must be initialized when it is used for the first time.

Press and hold the key.

While holding down the key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear.

Setting up the Organizer after Initialization

The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire set up procedure before starting to actually use your Organizer.

* Welcome messages and instructions * Setting the display contrast * Setting the clock

Welcome messages and instructions

After pressing to confirm initializing the unit, the Organizer displays the following welcome message, briefly outlining its functions.

Press to proceed to the Basic Instruction screen. Press

again to proceed with Display Contrast setup screen.

Getting Started

Setting the Display Contrast

If the display is not clear, press or until the display is satisfactory.

Press below (or

to proceed with setting up the Clock as described

to quit the set up procedure).

Setting the City

In order to make sure that the Calendar, Schedule and other time-based applications work correctly, the built-in clock must be set to the correct time, date and city. When this Organizer is first initialized, the city is automatically set to New Y ork. Before setting the Clock, you should first select the city for which you want to set the time.

After setting the Display Contrast, the following list of cities appears.

If the desired city does not appear, press to display more cities.

Press to proceed with setting the Time and Date.

Setting the Time and Date

After selecting the city, the ADJUST TIME / DATE screen appears.

Select the time system you want the clock to use by pressing

In the LOCAL DATE field, press to display the pop-up

calendar. Use

then use the arrow keys to select todayís date.

Press once and the date has been selected. The popup calendar disappears and the date now appears in the LOCAL DATE field.

Press to move to LOCAL TIME field. Enter the local time, preceding single-digit hours and minutes with ì0î. Press

or , then press or .

and to select the current month,

to select PM or for AM.

You can jump to a particular city by pressing the first letter of that country name.

Select the desired city by moving the cursor to it and then press

to confirm. Or select numbers - directly.

Press

A new screen then appears to inform you that the basic setup

to proceed to the Daylight Saving Time screen.

If your city is currently on Daylight Saving Time, press (Yes), otherwise press (No), then press to confirm.

procedure is now completed, and the Organizer is ready for use. However, there are other areas in which you can customize your Organizer further by setting various options.

Setting the Start-up Display

Y ou can control the way Organizer behaves each time you turn it on, including the background that appears. You can choose to activate the Autorun function before setting an autorun of My Program application once the Organizer is turned on.

Press then press . Select AUTORUN in MY

PROGRAMS MENU and press

Getting Started

If the city you wish to select does not appear in the list, type the first letter of the desired country.

Select the desired city by moving the cursor to it and then press

or select numbers - directly.

Setting the Password and Locking the Organizer

The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the Organizer is locked, the Secret entries cannot be accessed until the Organizer is unlocked, for which the password must be given.

Use and to select application then press .

Setting the World City

In addition to setting the local city, you can also select the world city, to display the time in another city of your choice alongside the Local time. When the Organizer is initialized, the world city is set to London.

To select the world city:

Press twice to enter the Second Main Menu and select CLOCK then press

Press to open the Clock menu and select CHANGE WORLD CITY then press

The CHANGE WORLD CITY screen appears. A list of six capital cities is given, with five cities displayed at one time.

Select this option if you want to define a password and lock the Organizer.

If you forgot your password, you must perform the ìAll resetî operation (see p.61). Note that if you perform the ìAll resetî operation, all data stored in the organizer will be cleared.

Press twice to enter the Second Main Menu.

Select Secret then press .

Select LOCK ORGANIZER then press .

The Lock Organizer screen appears.

Enter the password you wish to use then press .

Re-type the password to confirm and then press .

A message appears reminding you to remember your password

Getting Started

or keep it in a safe place.

Press .

Select Contrast then press .

Adjust the contrast by pressing and or and .

The Second Main Menu appears.

Turning the Organizer on and off

Press to turn the power on and press again to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BA TTERIES position.

Auto power off

To conserve battery power, the Organizer will turn itself off if it has not been used for about 7 consecutive minutes. However, in order to avoid accidentally interrupting data transfers, the auto power-off function is disabled while communicating with other devices.

If the Organizerís power goes off automatically before an entry you have been working with is stored in an application, the data will not be lost. When you press return to the same operating state as before the power turned off automatically.

, the Organizer will

Setting the LCD contrast

From time to time, the contrast of the LCD display may have to be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when travelling on public tansport. Follow the procedure below adjust the LCD contrast.

Press twice to enter the Second Main Menu.

Press when you are satisfied with the contrast.

Turning the key beep / alarm sound on and off

The Organizer can be set to make a sound (a beep) each time a key is pressed. This may help you to know whether a key has been pressed properly. The default setting is on. You can use the Second Main Menu to change the setting.

Press twice to enter the Second Main Menu.

Select Sound then press .

Press / to choose ON or OFF in KEY SOUND / SCHEDULE ALARM/ DAILY ALARM.

Press / to move between different options.

Press .

Backlight

The organizer provides a built-in Backlight, which allows you to view the display and use the organizer even in low-light conditions, eg. in a theater, restaurant, or business presentation. Pressing long as you continue to use the organizer, until you have not typed any key for about 1 minute or press

Note: Do not use the backlight unnecessarily.

once illuminates the display for as

again.

Since the backlight drains power from the operating batteries, excessive use of the backlight will significantly reduce your battery life.

Continuous use of the backlight will, over time, lead to gradual loss of brightness.

Getting to Know Your Organizer

OZ-770 is a compact yet sophisticated information management device that you can use anytime. Its applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office. You can quickly update your computerized mailing lists, for example, or even transfer your notes, letters and memos onto a PC for further processing.

Applications

Operations on the Organizer are performed using applications. The Organizerís Calendar and Schedule, for example, are applications that record and display time related information. T o start an application, select the application in the Main Menus or press the Application keys on the left of the screen (Main / Tel / Schedule / Memo / My Programs).

When working in one application, you can switch to another application simply by pressing that application key (Main / Tel / Schedule / Memo / My Programs only). Data being processed in the first application will be kept, even if the entry is not complete.

Getting Started

Menu operations

Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Press once displays the application menu, which contains the operations and commands specific to the particular application.

Pop-up menus

The Organizerís pop-up menus offer a convenient and efficient method of selecting options from pre-defined lists, similar to many of the latest personal computer application software packages. Most applications and functions contain some popup fields. When the user moves to one of these fields, the popup symbol appears on the right of the field. Pressing the pop-up menu to appear, containing a list of options or values currently available for that field. You can then select the desired item from the list without having to type any text.

In addition, all date fields function as pop-up fields. Where a date can be entered, the user can press special pop-up one-month calendar. You can use select the desired month, then the arrow keys to select the desired date. You may find this more convenient than typing in the date directly, since the pop-up calendar also shows the days of the week.

causes

to display the

and to

Getting Started

The keyboard

The Organizerís keyboard has a standard layout, just like a typewriter or computer. typewriter or computer, and

Symbols in Dark blue above a key such as í or : can be accessed by holding down appropriate key.

Functions in violet above a key, such as SEARCH, can be accessed by pressing the particular key after pressing is no need to hold down

Special symbols and characters, such as ì?î and ì/î, can also be entered by using explanation, see P.48.

works just like the Shift key on a

is like the Caps Lock key.

and then pressing the

while you press the desired key.

. For a full

Display Symbols

The following symbols appear at the top right hand corner of the screen to indicate various operating conditions.

The current entry (in View or Edit mode) has been marked as Secret.

The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer. (see p.54)

These symbols indicate that all information in an entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.

. There

has been pressed. In caps lock mode, all typed letters will be in upper case. Press again to turn off the caps lock.

The key has been pressed

CHAPTER CHAPTER

CHAPTER

CHAPTER CHAPTER

This chapter introduces most of the Organizerís basic operations. The T el application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizerís applications.

General Operation

Opening an Application - The First Main Menu

To start an application, press to enter the Main Menu to select the application or simply press the application key located on the left of the display. Press

, the selected application will appear. Any application already being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again. However, only one application can be displayed at a time.

Main Menu

/ / /

General Operation

Selecting the Display Modes

Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing entry causes the entry to be displayed in View mode, which shows the full details of the entry. During View mode, no entry details may be altered.

Pressing either when an entry is displayed in View mode or is selected in Index Mode, causes the entry to be displayed in Edit mode. The entryís details can then be altered as desired. Edit mode is also used when a new entry is being created (by pressing ).

Index mode

The Index mode shows you a list view of the entry within the application. This allows you to easily find a particular entry, which you can then display in full (View mode) by pressing

after selecting a particular

General Operation

Other operations:

Creates a new entry for the current application (in Edit mode).

Displays the currently selected entry and edits it (Edit mode).

Deletes the currently selected entry.

Displays any previous/subsequent entries not

shown.

Selects an entry

Displays category menu and user can select a category

View mode

View mode allows you to see the full details of an entry, without being able to edit or change it.

Deletes the currently selected entry.

Displays any previous/subsequent entries not

shown.

Displays any information not shown within an

entry. Switches to Index mode.

Edit mode

Edit mode is used to create a new entry or edit an existing entry.

Other operations:

When you cancel your changes to the data in edit mode, ìDo you really want to throw away all of these changes? Yes: [ENTER] / No: [ESC]î will be shown for confirmation.

Other operations:

Creates a new entry for the current application (in Edit mode).

Edits the currently displayed entry.

Stores an entry in the Organizerís memory or initiates an operation.

Stores an edited entry as new and leaves the original entry unchanged.

Activities the pop-up menu for a field displaying the ìpop-upî symbol.

General Operation

Moves the cursor.

Displays any information not shown within an

entry.

Creating a New Entry

In Index or View mode, pressing opens a blank form for creating a new entry.

Make the following new Tel entry: CATEGOR Y PERSONAL

LAST NAME Jones FIRST NAME Pat OFFICE# 201-555-6546 FAX# 201-555-6547 COMPANY SHARP Corporation TITLE Supervisor

Press to open the application.

Press on the keyboard.

Press to move to the CATEGORY field . Press to open the pop-up menu. Select PERSONAL.

Press to move to the LAST NAME field and type in

Jones

Press to move to the FIRST NAME field and type in

Pat

Press to move to the OFFICE# field and type in

555-6546

Press to move to the FAX# field and type in

6547

Press to move to the COMPANY field and type in

Corporation

Press to move to the TITLE field and type in

10.

Press to store the entry.

Supervisor

201-

201-555-

SHARP

A blank form opens in Edit mode.

The message ìStored!î appears briefly. The entry is now stored in the Organizerís memory and displayed in View mode.

General Operation

For other useful methods available in Edit mode, see right.

Editing an Existing Entry

To edit an entry already stored in memory , you must first access the entry in Edit mode (in which it was originally created).

Press to open the application.

Select the desired entry in Index mode.

Press to open the entry in Edit mode.

Make any necessary changes.

Press to store the changes when you are finished.

The new, edited entry is now stored, replacing the original entry.

Editing Techniques

This section explains all the general editing techniques used in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many additional features for working with text; see p.33 for more information.)

Fields

Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include text fields, a date field, time fields and pop-up fields.

You can type any character into a text field. The size of a text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered.

Only a date can be entered in a date field, usually in the format MM/DD/YYYY For example, you would type July 23, 2001.

Only a time of day can be entered in the time field, in the format of HH:MM followed by to enter 9:00 AM, you would type

or (for AM and PM). For example,

0900

07232001

then press .

to enter

When the pop-up symbol appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing value from the pop-up list. Note that the pop-up symbol only

and selecting the desired

appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select items from menus or lists.

In text fields, where there is no restriction on the type of text (letters or numbers) that can be entered, the cursor appears

as In the date and time fields, the cursor appears as

that numbers only should be entered in a specified format (see above).

In text fields or boxes when there is no character at the cursor position, the cursor appears as

, indicating

Typing in text

Typing in text is simple and straightforward. The Organizerís keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to Z) can be entered by pressing the corresponding key. All letters will normally appear in lower case. Hold down either of the (s) to enter upper-case letters. lockî key on a typewriter or computer. Once pressed, the symbol will appear at the upper right corner of the display.

keys while pressing letter key

functions like a ìCaps

General Operation

Any letters typed while the Organizer is in CAPS mode will appear in upper case. To switch back to lower-case mode, simply press CAPS mode, hold down

Numbers

Pressing the corresponding numeric keys enters numbers. Numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in dark blue above certain keys can be entered directly from the keyboard. Holding down pressing the appropriate key will allow you to enter these symbols. Colons can be entered by holding down and pressing the symbols are available by pressing

again. To enter lower-case letters while in

while pressing a letter key.

while

key. In addition, a large number of special

. (see p.48)

Moving around the Display

You can move the cursor around the display with the arrow

, . In addition, you can hold any arrow key

keys down for continuous rapid movement.

The following convenient keyboard shortcuts are also available in Edit mode:

Moves the cursor to the end of the line. Moves the cursor to the beginning of the line. Moves the cursor to the first line of a field. Moves the cursor to the last line of a field. Moves the cursor to the first field. Moves the cursor to the last field.

General Operation

Deleting Text

If you make a mistake while entering text, use the following key to erase the incorrect text, then enter the correct text:

Deletes the character before the cursor.

Working with Blocks of Text

Working with a block of text is sometimes easier and more convenient than working with characters one by one. The first step is to select the text to work with.

Hold down the key while using the arrow keys to move over the entire text that you want to work with. This will ìhighlightî the text (display it in reverse white on black).

You can now perform a number of operations on the selected text.

Deletes the selected text Copies the selected text to the clipboard so that it can later be pasted to another location. Deletes the selected text from its current location and moves it to the clipboard. Replaces the selected text with whatever is currently in the clipboard.

For a full explanation of the cut / copy / paste functions, see p.48.

Scrolling the Display

If there is more information than can be displayed at one time,

or will appear at the top right hand corner of the screen.

Press

or to scroll the information one line at a time.

Finding Specific Entries in Your Organizer

There are a number of ways that you can locate entries and information in your Organizer. One is to scroll between entries using the or keys. Others are as follows.

Using Index Mode

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

Press to enter the Main Menu Screen to select the application or press the desired application key directly.

If it is not already displayed, switch to Index mode by pressing

A list of the existing entries appears.

If the desired entry is not displayed, you can scroll the list of entries by pressing

or .

When the desired entry is displayed, select it and press

to see the entry in full.

The most relevant entry will be highlighted if you press any letters / symbols / numbers. Press details of the entry. (Only available in Tel / Memo application).

You can choose how items are arranged in an index by changing the index mode in INDEX ITEMS / INDEX BY within the application menu. (Only available in Tel / To Do / Memo applications).

to see the

Using Keywords

If you know a particular entry is in your organizer, but you cannot remember where, you can use the Search command to find it.

Press to enter the Main Menu Screen to select the application or press the desired application key directly.

General Operation

Enter the name you are looking for. For example, type

Pat

Press or and select Tel and press to start searching.

To search only secret entries (see p.55), press to check the SECRET ONLY item.

The Organizer will now display the first entry that contains the ìkeywordî that you entered.

If there is more than one entry that contains the keyword, press

until you find the entry you are looking for. Then press

when you have finished searching.

Press and then press .

The Search window will open.

By Date

Y ou can use the Calendar to quickly and easily find information related to a time and / or date.

General Operation

Press to enter the Main Menu and select CALENDAR.

The Calendar of the current month appears. (If there is a dot besides a specific day, it indicates that there is a Schedule appointment; if a specific date is displayed in reverse, it means that there is a Birthday / ANN entry.)

Select a day using the arrow keys, then press to view the Schedule, Birthday / Ann or To Do entries on the selected day.

For more information about using the Calendar application, see p.23.

Deleting Entries

Entries in the Organizer can be deleted using either the key or the application menu.

Deleting single entries

Open the desired application.

Select the entry in Index mode or view mode.

Press on the keyboard.

A confirmation message appears asking if you are sure you want to delete the selected entry.

Press (or to cancel the deletion).

Deleting entries using the application menu

You can also make deletions using the application menu. The DATA DELETION submenu allows you to do this flexibly and easily.

Open the desired application.

You can open the Calendar menu by pressing to select the desired Calendar view.

Select the entry in Index mode or display it in View mode.

Press in the selected function to open the application menu.

Select DA TA DELETION, then press .

Deletes a selected entry. Deletes all entries in the selected category Deletes all entries in all TEL files

Select SELECTED ENTRY, then press .

A warning message appears asking if you are sure you want to delete the entry.

Press (or to cancel the deletion).

Checking the Time and Date

The current time and date are shown on the top of the Main Screen. Press

Press twice to enter the Second Main Menu and select Clock to check the current date and time.

to jump to the Main Menu screen directly.

General Operation

Checking the Memory

The Organizer has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, are stored. When the amount of data already stored approaches the Organizerís maximum memory capacity, you may not be able to store an entry or the data being processed may be lost when you change applications. To avoid these problems, you should check the remaining memory space regularly and free up space when necessary by deleting out-of-date entries. The Check Memory function allows you to easily check the amount of free memory available in the Organizer, and thus avoid the inconvenience of running out of memory and losing data.

Press twice to enter the Second Main Menu.

Select Memory then press .

The display shows the summary of the Organizerís memory usage, availability and version number.

Press or any other application key to close the Clock application.

For a full explanation of the Clock application, see p.38.

Press to close the display.

Even if the display shows a small amount of free memory available, that amount may be insufficient for certain

General Operation

operations to work properly. You are strongly recommended to carry out regular ìhousekeepingî by deleting unwanted or out-of-date information to prevent the memory becoming full.

The Second Main Menu - the Organizerís Basic Utilities

Many of the basic utilities are accessed through the Second Main Menu. It is also used to set up and configure certain features, such as the display contrast.

Contrast- Setting the display contrast (see p.10) Formats- Setting the calendar display format and time

system (see p.57) Sound- Setting the key sound / daily alarm / schedule

alarm on or off (see p.10) Start-up display- Activating the autorun of basic application

or choosing to show / hide the ownerís information (see p.53)

Key Assignment (see p.58)

Press the number key to enter the respective application or move the cursor to select the application and press .

twice to enter the Second Main Menu then press

Clock- The unitís built-in clock displays the correct time and date in your area.

Secret- Setting the password / locking the organizer (see p.54)

Memory- Checking the memory size (see p.21)

Setting the Ownerís Information

The Owner Information comprises your name, address and telephone number. You can choose to have this information displayed each time you turn the Organizer on.

If you make a mistake while entering the Owner Information, donít worry! You can edit the Owner Information easily during normal use.

Press twice to enter the Second Main Menu and select Start-up Display then press

Press to move to the OWNER INFORMATION field. Press information.

/ to choose SHOW or HIDE the ownerís

Time Management

Daily Calendar: The specified day is shown.

CHAPTER CHAPTER

CHAPTER

CHAPTER CHAPTER

The Organizerís Calendar, Schedule, To Do and Birthday / Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.

Time Management

The Calendar Application

The Calendar represents the Organizerís most central utility. It serves as a calendar that you can reference at any time for the correct date, and also as a time management utility, indicating important dates so that you can keep track of your time and appointments. The application performs as a highly sophisticated calendar that can display details of any month from January 1901 to December 2099. The Calendar also provides you with a convenient way of accessing, viewing and making new entries in the Ann and Schedule applications.

The Calendar provides you several Calendar views: 3-Month View and Daily Calendar.

Y ou can use the Calendar menu to select a particular Calendar view directly, regardless of which view you are already using.

Press to open the Calendar menu.

Select VIEW and press .

Select the desired view in the submenu and press .

Selecting a date

From any view, you can scroll to the previous or next time period (whether the next month or day) by pressing then moving the cursor to a specific date to select it for display in another Calendar view. However, another convenient way of selecting a date that is not on the display is using GO TO A SPECIFIC DATE in the Calendar application menu.

Press in any Calendar view, and select GO TO A SPECIFIC DA TE, then press

A date entry window appears.

or ,

3-Month Calendar: The specified month is centered, and the

previous and the next months are shown on the left and the right, respectively.

Enter the date you want to select in the order of month, day, and year. Single-digit months and days should be preceded by a ì0î.

Time Management

Press .

The selected date will appear in the current Calendar view.

You can select GO TO TODAY in Calendar menu to directly skip to today.

You can select DAILY in VIEW menu to jump to todayís Daily calendar.

Date Calculating

You can find and display any date a given number of days before or after a particular date. Example: View the calendar 60 days from today.

Enter into the 3-Month view.

Select GO TO TODAY in Calendar menu to skip directly to today.

Press to specify the date 60 days in the future. The calendar for the corresponding month appears, with the appropriate date selected.

Press to specify a number of days in the past, for a number of days in the future.

The Calendar application menu

Creates a new entry (p.15) Selects the Calendar view (see p.23) Goes to today Goes directly to a particular date (see p.23) Selects the specific entries for deletion (see p.20)

The Schedule Application

The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments. Schedule entries are indicated on the Calendarís 3-Monthly view and Daily Calendar view.

Selecting a specific date

If you want to jump to a specific date to find entries or make a new entry, you can do it easily using the application menu.

In Index mode of the Schedule application, press , and select GO TO A SPECIFIC DATE, then press

A date entry window appears.

Enter the date you want to go to.

Press . The first entry on that day is selected in Index mode. If you would like to make a new entry, press or press

and then select NEW, or if you would like to view other entries on that date, press

or .

Time Management

Open a new entry by pressing or choosing NEW in the application menu.

Enter the Date and then move to the TIME field.

Enter the starting time and ending time, each followed by

(PM).

Move the cursor to the alarm time field. Alarm time will automatically be set 15 minutes before the schedule starting time.

Enter the desired alarm. Type

Move to the DESCRIPTION field and type

Sally

1200

and press (PM).

Lunch with

Setting a Schedule alarm

A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set. Alarms that have been set will sound even if the unit is turned off.

Enter the following information with an alarm set for one hour in advance:

Date July 16, 2001. Time 1:00 - 2:00 pm Description Lunch with Sally

Press to enter the Main Menu and select Schedule

or press

to enter the application directly.

Press .

To set an alarm for any entry that has already been stored, display the entry in Edit mode and enter the desired alarm time in the alarm field.

Clearing a set alarm

Press twice to enter the Second Main Menu.

Select Sound then press .

Move the cursor to choose OFF in SCHEDULE ALARM/ DAIL Y ALARM.

Time Management

The Schedule application menu (in Daily View screen)

Edits an existing entry (p.16) Selects the Calendar view (see p.23) Goes to Today Goes directly to a particular

Creates a new entry (p.15)

date. (see p.23) Locks the record. (p.54) Selects the specific entries for

deletion. (see p.20)

The To Do application

The To Do application is a valuable organizational tool to help you meet deadlines and to add structure and efficiency to your work that you set for yourself. This application allows you to organize and track tasks and objectives and assign them priorities. To help you in this task, entries are identified as TO BE DONE or DONE.

Making new entries

Entries in the To Do application contain five fields: Category, Description, Due Date, Priority, and DONE indicator. The category field, which you can define yourself and assign as you like, can be used to manage tasks according to project, the personnel involved in them, or any other groupings you wish to define.

Assigning priority to entries

In the PRIORITY field you can enter a number (1-5) or letter N, which then indicates the importance of a task or project.

Enter the following information: Description Prepare market analysis of computers

Priority 1

Press to enter the Main Menu and select To Do.

Press directly or press and then select NEW.

+ 63 hidden pages