Sharp OZ-640, OZ-650, OZ-630 User Manual

SHARP ELECTRONICS CORPORATION

Sharp Plaza, Mahwah, New Jersey 07430-2135.

SHARP CORPORATION

MODEL

OZ-630/OZ-640

OZ-650

ELECTRONIC ORGANIZER OPERATION MANUAL

OZ-630 model requires OZ-60K for ‘Zero-Touch, PC Synchronization

Separate the Quick Reference Guide from this manual and keep for reference.

Separe la Guía de referencia rápida de este manual y quárdela para usarla como referencia.

Introduction

Congratulations on purchasing the OZ-630/OZ-640/OZ-650 Electronic Organizer.

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

* One of the models described in this manual may not be

available in some countries.

* Some of the accessories described in the manual may be

unavailable in some countries.

NOTICE

* SHARP strongly recommends that you keep separate

permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

Some of the accessories described in this manual may not be available at the time you purchase this product.

Check with your local SHARP dealer concerning availability.

All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers.

Note: * The differences between OZ-630/OZ-640/OZ-650 are

memory capacity. Also, the OZ-650 Organizer has an optical communication terminal (IrDA), while OZ-630 and OZ-640 do not. The remainder of the functions are common.

* Unless otherwise specified, the text and material in this

manual apply to both models.

* SHARP assumes no responsibility, directly or indirectly,

for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

* The information provided in this manual is subject to

change without notice.

Contents

Introduction ............................. 1

Contents ............................... 2-3

Chapter 3 Time Management ................ 31-40

The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application

Chapter 4 Creating Your Own Database ........ 41-46

The Tel Application User File Application Customizing the User File Application

Caring for the Organizer .................... 4

Chapter 1 Getting Started .................. 5-16

Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer

Chapter 2 General Operation ................ 17-30

Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date Checking the Memory The TOOLS Menu - the Organizer’s Basic Utilities

Chapter 5 Memo ......................... 47-50

The Memo Application

Chapter 6 Desk Accessories ................ 51-62

The Calc (Calculator) Application The Clock Application

Chapter 7 Expense ....................... 63-68

The Expense Application The Expense Report Application

Chapter 8 Features and Utilities for Added Power 69-72

Copying or Moving Blocks of Text Copying or Moving Entries Special Characters

Chapter 9 Using the Optional Peripherals ...... 73-80

The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to remember when using peripherals

Chapter 10 Personalizing Your Organizer ....... 81-88

The Start-Up Display Setting the Owner’s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view

Appendices ............................. 89-93

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines Replacing the operating batteries

C. Specifications

Index .................................. 94-98

Product Support .......................... 9 9

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and troublefree use.

* Keep the Organizer away from

extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.

* Do not drop the Organizer or subject

it to severe impact or extreme force. Bending the Organizer unduly can damage it.

* Sharp or hard object can scratch

and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag.

* Clean the Organizer only with a soft,

dry cloth. Do not use solvents.

* Do not carry the Organizer around

in your back pocket, as it may break when you sit down. The display is made of glass and is very delicate.

* Since this product is not waterproof, do not use it or store

it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction.

* Do not use extreme force when

pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them.

* Replace the batteries as soon as they become weak (see

p.90). Failing to replace weak batteries may result in leakage or lost data.

CHAPTER 1

Getting Started

This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

5-16 8/6/98, 4:04 PM5

Part Names and Functions

Display

Shows information, and is used for navigating the various functions.

Numeric keypad

Used for operating the calculator and entering numbers in other applications.

Application keys

Starts appropriate applications.

Infrared Transfer (IRDA)

For data transfer between two OZ-650 Organizers via the infrared port. (only OZ-650 has the function of infrared transfer.)

Keyboard

For entry of characters and commands.

4-pin cable jack

Connects 4 pin Communication Cable for other interfaces, etc.

5-16 8/6/98, 4:04 PM6

Reset button

Initializes and resets the Organizer.

Battery replacement switch

Locks the battery compartment to prevent access to the batteries

Connects the docking station for PC communication.

Lock button

Opens the Organzier.

Infrared port

For wireless communication with other OZ-650 Organizers.

Getting the Organizer Up and Running

Installing the batter ies

1. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes v i sibl e ).

2. Slide off the operating batteries cover.

5-16 8/6/98, 4:04 PM7

Operating battery compartment

Holds operating battery

3. Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus (-) polarity, as shown below.

4. Replace the cover.

5. Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears).

* The Organizer will not function unless the battery

replacement switch is in the NORMAL OPERATION position.

The Name Field Setting window appears.

I ni ti a li zin g

The Organizer must be initialized when it is used for the first time.

1 . Press and hold the [ON] key.

2. While holding down the [ON] key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear.

3. Press [Y] to select the Name Field Setting.

5-16 8/6/98, 4:04 PM8

4. Press 1 or 2 to select the desired name order. Press [ENTER] when you have finished.

5. Or you can press [N] to initialize the Organizer rather than to select the Name Field Setting. The LCD Contrast screen then appears.

6. If the display is not clear, press [ ] and [ ] or [PREV] and [NEXT] until the display is satisfactory.

7. Press [ENTER] when ready.

The message “Working...Please Wait.” appears while the Organizer proceeds with the initialization procedure.

The Organizer then automatically starts the SETUP utility, so that the owner information, the time and date and various other settings are defined before use.

Setting up the Organizer after Initialization

The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.

* Welcome messages and instructions * Setting the Owner Information * Setting the Clock * User’s Preferences

Welcome messages and instructions

After completing the LCD Contrast setting above, the Organizer displays the following welcome message, briefly outlining its functions.

Press [ENTER] to proceed with the User Setup.

The User Setup introduction appears to explain the operations you are about to carry out.

Press [ENTER] to continue.

The User Setup Basic Instructions appear to instruct you how to move around the screen during User Setup and normal use.

You can use [ ] [ ] [ ] [ ] to move around the screen. You can also use [PREV] and [NEXT] to move from field to f ie l d.

Press [ENTER] to proceed with setting the Owner Information (or [CANCEL] to exit the SETUP procedure).

Setting the Owner’s Information

The Owner Information comprises your name, address and telephone number.

* If you make a mistake while entering the Owner

Information, don’t worry! You can amend the Owner Information easily during normal use, so just proceed with the rest of the User Setup. (see PREFERENCES, p.82)

1. After pressing [ENTER] after the previous Basic Instructions screen, the Set Owner Information screen appears.

5-16 8/6/98, 4:04 PM9

2. Enter your name, then press [ ] or [NEXT]. The cursor moves to the NO. field.

3. Enter your number an example, tel number, mobile phone number, etc. Then press [ ] or [NEXT]. The cursor moves to the ADDRESS field.

4. Enter your full address.

* Press [ ] to move the start of the next line in ADDRESS.

1. If the desired city does not appear, press [PREV] or [NEXT] to display more cities.

5. Press [ENTER] when done.

Press [ENTER] to proceed with setting up the Clock as described below (or [CANCEL] to quit the User Setup procedure).

Setting the Clock

In order for the Calendar, Schedule, To Do, and other timebased applications to work correctly, the built-in clock must be set to the correct time, date and city. The Clock application displays the time in two different cities: the Local city, where the user normally lives or works, and the World city, which is any other city of the user’s choice. When the Organizer is first initialized, the Local city is automatically set to New York, and the World city is London. Before setting the Clock’s correct time, you should first select the Local City for which you want to set the time.

After entering the Owner Information above, the following list of cities appears:

1 0

5-16 8/6/98, 4:04 PM10

* You can jump to a particular country by pressing the first

letter of that country’s name.

2. Select the desired city by moving the cursor to it and then press [ENTER] to confirm. Or select numbers [1] - [4] dire ctl y.

The Daylight Saving Time screen appears.

3. If your city is currently on Daylight Saving Time, press [Y], otherwise press [N].

The ADJUST TIME/DATE window then appears.

4. Select the time system you want the Clock to use by pressing [ ] or [ ], then press [ ] or [NEXT].

5. In the LOCAL DATE field, press [ ] to display the popup calendar. Use [PREV] and [NEXT] to select the current month, then use the arrow keys to select today’s date.

6. Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the LOCAL DATE field.

7. Enter the local time, preceding single-digit hours and minutes with “0”.

8. Press [PM] to select PM or [AM] for AM, then press [ENTER].

A new screen then appears to inform you that the basic setup procedure is now completed, and the Organizer is ready for use. However, there are other areas in which you can customize your Organizer further by setting various options.

Setting the World City

As well as setting the Local City previously, you can also select the world city, used to display the time in another city of your choice alongside the Local time. When the Organizer is initialized, the World city is set to London.

To select the World city:

1. Select CHANGE WORLD CITY from the Advanced Setup screen.

The CHANGE WORLD CITY screen appears. A list of six capital cities is given, with four cities displayed at one time.

Advanced Setup

1. Select ADVANCED SETUP from the User Setup screen.

The User Setup display then appears. There are three choices available.

1 Change World City 2 Set Start-up Display 3 Lock Organizer

If you do not wish to set the Advanced Setup at this time, press [ENTER] to exit set up. The Calendar application display then appears, and you can begin to use your Organizer.

To set one of the Advanced Setup, select the appropriate option.

5-16 8/6/98, 4:04 PM11

2. If the city you wish to select does not appear in the list, type the first letter of the desired country.

3 . Select the desired city by moving the cursor to it and then

press [ENTER]. Or select numbers [1] - [4] directly.

Setting the Start-up Display

You can control the way Organizer behaves each time you turn it on, including the background that appears. The Start-up display offers four options:

START-UP 1: Globe & SHARP logo START-UP 2: Air Plane START-UP 3: World Map Image START-UP 4: NONE

1 1

1. In the START-UP field, you can choose a decorative background to be displayed each time the Organizer is turned on.

4. Press [ENTER].

The Advanced Setup screen reappears.

2. Press number 1-4 to get the desired display.

The Advanced Setup screen reappears.

Setting the Password and Locking the Organizer

The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the Organizer is locked, the Secret entries cannot be accessed until the Organizer is Unlocked, for which the password must be given.

Select this option if you want to define a password and lock the Organizer.

1. From the Advanced Setup screen, select LOCK ORGANIZER.

The Set Password and Lock Organizer screen appears.

2. Enter the password you wish to use then press [ENTER].

3. Re-type the password to confirm and then press [ENTER].

A message appears reminding you to remember your password or keep it in a safe place.

1 2

To start working with the Organizer

After initialization and the User Setup has been set, the Organizer is ready to be used for normal work, such as the entry of information.

1 . Select START ORGANIZING.

The Calendar application opens in the 3-Month view.

2. Select any application you wish to use by pressing the corresponding key.

Turning the Organizer on and off

Press [ON] to turn the power on and [OFF] to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

Auto power off

To conserve battery power, the Organizer will turn itself off if it has not been used for about 7 consecutive minutes. However, in order to avoid accidentally interrupting data transfers, the auto power-off function is disabled while communicating with other devices.

If the Organizer’s power goes off automatically before an entry you have been working with is stored in an application, the

5-16 8/6/98, 4:04 PM12

data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned off automatically.

Setting the LCD contrast to suit various lighting conditions

From time to time, the contrast of the LCD display may have to be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when traveling on public transport. Follow the procedure below to adjust the LCD contrast.

1. Press [MENU] three times to open the TOOLS menu.

2. Select ADJUST LCD CONTRAST.

3. Adjust the contrast by pressing [ ] and [ ] or [PREV] and [NEXT].

4. Press [ENTER] when you are satisfied with the contrast.

2. Select KEY SOUND ON ( indicates that the option is currently set.)

The key beep is now turned off and the musical symbol disappears from the bottom line of the display.

Backlight

The Organizer provides a built-in Backlight, which allows you to view the display and use the Organizer even in low-light conditions, eg. in a theater, restaurant, or business presentation. Pressing [BACKLIGHT] once illuminates the display for around fifteen seconds. When already on, press [BACKLIGHT] again to turn it off.

If you press [2nd] [BACKLIGHT], the Backlight will remain on for as long as you continue to use the Organizer, until you have not typed any key for fifteen seconds. This is useful if you want to enter or access some information that will take longer than fifteen seconds.

The Backlight may remain on for less than fifteen seconds if the battery level is very low, or during data transfer.

Turning the key beep on and off

The Organizer can be set to make a sound (a beep) each time a key is pressed. This may help you to know whether a key has been pressed properly. The default setting is on, indicated by a musical symbol on the bottom of the display. You can use the TOOLS menu to change the setting.

1. Press [MENU] three times to open the TOOLS menu.

5-16 8/6/98, 4:04 PM13

Note: Do not use the Backlight unnecessarily.

* Since the Backlight drains power from the operating

batteries, excessive use of the Backlight will significantly reduce your battery life.

* Continuous use of the Backlight will, over time, lead to

gradual loss of brightness.

1 3

Getting to Know Your Organizer

OZ-630, OZ-640, OZ-650 Organizers are a compact yet sophisticated information management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office. You can quickly update your computerized mailing lists, for example, or even transfer your notes, letters and memos onto a PC for further processing.

applications have a menu for functions and commands that are specific to each application.

Press [MENU] once displays the application menu, which contains the operations and commands specific to the particular application. Pressing [MENU] successively displays the PREFERENCES, TOOLS and PERIPHERALS menus.

Applications

Operations on the Organizer are performed using applications. The Organizer’s Calendar and Schedule, for example, are applications that record and display time related information. To start an application, press the corresponding key on the top of the keyboard.

When working in one application, you can switch to another application simply by pressing that application key. Data being processed in the first application will be saved, even if the entry is not complete.

Menu operations

Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Two universal menus, PREFERENCES and TOOLS, are available from all applications. In addition, all

1 4

5-16 8/6/98, 4:04 PM14

Pop-up menus

The Organizer’s pop-up menus offer a convenient and efficient method of selecting options from pre-defined lists, similar to many of the latest personal computer application software packages. Most applications and functions contain some popup fields. When the user moves to one of these fields, the popup symbol appears on the right of the field. Pressing [ ] causes the pop-up menu to appear, containing a list of options or values currently available for that field. You can then select the desired item from the list without having to type any text.

In addition, all date fields function as pop-up fields. Whether a date can be entered, the user can press [ ] to display the special pop-up one-month calendar. You can use [PREV] and [NEXT] to select the desired month, then the arrow keys to select the desired date. You may find this more convenient than typing in the date directly, since the pop-up calendar also shows the days of the week.

The keyboard

The Organizer’s keyboard has a standard layout, just like a typewriter or computer. [ ] works just like the Shift key on a typewriter or computer, and [2nd] [ ] is like the Caps Lock key.

Display symbols

The following symbols appear at the bottom of the screen to indicate various operating conditions.

This symbol appears at the bottom of the display to indicate that the current entry (in View or Edit mode) has been marked as Secret.

These symbols indicate that all information in an

entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.

Above the keyboard are the special keys used to start the Organizer’s various applications, work with the various menus and control the cursor on the screen.

Symbols in white above a key such as ’ or : can be accessed by holding down [ ] and then pressing the appropriate key.

Functions in blue above a key, such as HELP, can be accessed by pressing the particular key after pressing [2nd]. There is no need to hold down [2nd] while you press the desired key.

* Special symbols and characters, such as “&”, “?” and “/”,

can also be entered by using [SMBL]. For a full explanation, see P.71.

5-16 8/6/98, 4:04 PM15

2nd The [2nd] key has been pressed.

The operating batteries are weak and need to be replaced (see p.90)

CAPS [

EDIT The entry on the display can be edited.

2nd] [ all typed letters will be in upper case. Press [2nd] [ ] again to turn off caps lock.

The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer (see p.83).

All alarms are enabled. When this symbol is not shown, the alarm sound for any alarms that have been set is disabled (see p.60).

] has been pressed. In caps lock mode,

1 5

The key sound is on (see p.13).

This symbol appears at the bottom of the display while the backlight is on.

Built-in help and other messages

The Organizer has a built-in help feature which acts as a convenient, on-line reference manual. You can call up the Help feature at any time simply by pressing [2nd] [HELP]. On-line help is quite extensive, so you may have to call up more than one screen to find the information you require.

When built-in help is not available

On-line help is only available when called from an application screen, ie. not while performing a menu command, opening message box or some other operation. Pressing [2nd] [HELP] when there is no application display on the screen will have no effect. Help is also not available within the Clock and Calculator application.

How to use built-in Help

If you press [2nd] [HELP] from any application screen (excluding Clock), the HELP INDEX appears:

To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing [CANCEL] takes you back to the display you were in previously. After selecting a number, the first page of help for corresponding topic is displayed.

If you make a selection from the above menu, the display that appears will resemble the following example:

In this type of display, pressing [NEXT] takes you to the next page of the display, pressing [PREV] takes you to the previous page, and pressing [CANCEL] takes you back to the HELP INDEX menu.

From time to time during normal operation, the Organizer will display messages to guide you through necessary tasks. Many of these messages will give you a choice of commands or ask you to confirm important operations, while others will simply display information for you to read. In most cases, you must make a selection or simply acknowledge the message before continuing.

Other messages may display information briefly before disappearing.

1 6

5-16 8/6/98, 4:04 PM16

Chapter 2

General Operation

This chapter introduces most of the Organizer’s basic operations. The Tel application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications.

Opening an Application

To start an application, simply press the corresponding key, located on the top of the keyboard. Each time you press [CALENDAR], [SCHEDULE], [TO DO], [ANN], [CLOCK], [TEL], [USER FILE], [MEMO], [EXPENSE], [DAILY] or [CALC/ CONV], the selected application will appear. Any application already being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by

pressing its key again. However, only one application at a time can ever be displayed.

Selecting the Display Modes

Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing [ENTER] after selecting a particular entry causes the entry to be displayed in View mode, which shows the full details of the entry. During View mode, the word VIEW appears at the top of the screen, and no entry details may be altered.

Pressing [EDIT], either when an entry is displayed in View mode or is selected in Index Mode, causes the entry to be displayed in Edit

mode. The entry’s details can then be altered as desired. During Edit mode, the word EDIT appears at the top of the screen. Edit mode is also used when an entry is being created (by pressing [NEW]).

* The Calc (except Conversion function) and

Clock applications do not have Index, View or Edit modes.

Index mode

Index mode shows you a one line view of each entry within the application. This allows you to easily find a particular entry, which you can then display in full (View mode) by pressing [ENTER].

Other operations:

[NEXT]

[NEW] Creates a new entry for the current

application (in Edit mode).

[EDIT] Displays the currently selected

entry and edits it (Edit mode).

[DEL] Deletes the currently selected

entry.

[PREV] Displays any previous/subsequent

entries not shown.

[ ] [ ] Selects an entry

[ ] Displays category menu and user can

select a category.

View mode

[NEW] Creates a new entry for the current

[EDIT] Edits the currently displayed entry.

[DEL] Deletes the currently selected

[PREV] Displays any previous/subsequent

[ ] [ ] Displays any information not

application (in Edit mode).

Cursor

entry.

entries not shown.

shown within an entry.

View mode allows you to see the full details of an entry, without being able to edit or change it.

[NEXT]

Other operations:

Edit mode

Edit mode is used to create a new entry or edit an existing entry.

Other operations:

[CANCEL] When user cancel to edit the data

in edit mode, “Do you really want to throw away all of these changes? Yes/No” will be shown for

confirmation.

[ENTER] Stores an entry in the Organizer’s

memory or initiates an operation.

2. Press [NEW] on the keyboard.

A blank form opens in Edit mode.

[ ] Activates the pop-up menu for a field

displaying the “pop-up” symbol.

[ ] [ ] Moves the cursor [ ] [ ]

[PREV] Selects a field. [NEXT]

Creating a New Entry

In Index or View mode, pressing [NEW] opens a blank form for creating a new entry.

Make the following new Tel entry:

CATEGORY PERSONAL FIRST NAME Pat LAST NAME Jones COMPANY SHARP CORPORATION TITLE SUPERVISOR OFFICE# 201-529-8200 FAX# 201-529-9695

1. Press [TEL] to open the application.

The application opens in Index mode.

3. Type in the last name Jones.

4. Press [ ] or [NEXT] to move to the FIRST NAME field.

5. Type in Pat.

6. Press [ ] or [NEXT] to move to the COMPANY field.

7. Type in SHARP CORPORATION.

8. Press [ ] or [NEXT] to move to the TITLE field.

9. Type in SUPERVISOR.

10. Press [ ] or [NEXT] to move to the OFFICE# field.

11. Type in 201-529-8200.

12. Press [ ] or [NEXT] to move to the FAX#

13. Type in 201-529-9695.

14. Press [ ] or [PREV] to move to the CATEGORY field. Press [ ] to open the pop-up menu. Press [1] - [8] to select the appropriate option.

15. Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored in the Organizer’s memory and displayed in View mode.

* For other useful methods available in Edit

mode, see below.

* Press [2nd] [ENTER] to store an edited entry

as new, leaving the original unchanged.

Editing an Existing Entry

To edit an entry already stored in memory, you must first access the entry in Edit mode (in which it was originally created).

1. Press [TEL] to open the application.

2. Select the desired entry in Index mode.

3. Press [EDIT] to open the entry in Edit mode.

4. Make any necessary changes.

5. Press [ENTER] to store the changes when you are finished.

The new, edited entry is now stored, replacing the original entry.

Editing Techniques

This section explains all the general editing techniques used in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many additional features for working with text; see p.47 for more information.)

Fields

Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include text fields, a date field, time fields and pop-up fields. There are also a few special types of text fields. In the User Files application, you can define the number and names of fields according to your preferences (see p.43).

When the pop-up symbol appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing [ ] and selecting the desired value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.

You can type any character into a text field. The size of a text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered.

Only a date can be entered in a date field, usually in the format MM/DD/YYYY. For example, you would type 06231998 to enter JUNE 23, 1998.

Only a time of day can be entered in the time field, in the format of HH:MM followed by [AM] or [PM] (for AM and PM). For example, to enter 9:00 AM, you would type 0900 then press [AM].

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select items from menus or lists. In text fields, where there is no restriction on the type of text (letters or numbers) that can be entered, the cursor appears as [ ] in insertion mode, or as in overwrite mode (see p.23).

In the date and time fields, the cursor appears as , indicating that numbers only should be entered in a specified format (see above).

* In text fields or boxes when there is no

character at the cursor position, the cursor appears as _.

Typing in text

Typing in text is simple and straightforward. The Organizer’s keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to Z) can be entered by pressing the corresponding key. All letters will normally appear in lower case. Hold down either of the [ ] keys while pressing letter key(s) to enter upper-case letters. [2nd] [ ] functions like a “Caps lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in upper case. To switch back to lowercase mode, simply press [2nd] [ ] again. To enter lower-case letters while in CAPS mode, hold down [ ] while pressing a letter key.

Numbers

Numbers are entered using the numeric keypad located to the right of the display. The numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in white above certain keys can be entered directly from the keyboard. Holding down [ ] while pressing the appropriate key will allow you to enter these symbols. Colons can be entered by holding down [ ] and pressing the [ • ] key. In addition, a large number of special symbols are available by pressing [SMBL] (see p.71)

Moving around the display

You can move the cursor around the display with the cursor keys [ ] , [ ] , [ ] and [ ]. In addition, you can hold any cursor key down for continuous rapid movement.

The following convenient keyboard shortcuts are also available in Edit mode:

[2nd] [ ] Moves the cursor to the end of the

line.

[2nd] [ ]Moves the cursor to the beginning

of the line.

[2nd] [ ] Moves the cursor to the first line

of a field.

[2nd] [ ] Moves the cursor to the last line

of a field.

Inserting and overwriting text

To insert text into some existing text, move the cursor past the character after which you wish to insert text and begin typing. Insertion mode is the Organizer’s default setting, indicated by the triangle cursor . To switch to the overwriting mode, press [INS]. Any text you enter will replace the existing text. The cursor appears as in the overwrite mode. To switch back to the previous mode, press [INS] again.

and more convenient than working with characters one by one. The first step is to select the text to work with.

1. Hold down the [ ] key while using the cursor keys to move over the entire text that you want to work with. This will “highlight” the text (display it in reverse white on black).

Deleting text

If you make a mistake while entering text, use the following keys to erase the incorrect text, then enter the correct text:

[BS] Deletes the character before the

cursor

[DEL] Deletes the character at the

cursor’s current location.

Working with blocks of text

Working with a block of text is sometimes easier

2. You can now perform a number of operations on the selected text:

[BS] or [DEL] Deletes the selected text.

[2nd] [COPY] Copies the selected text to the

clipboard so that it can later be pasted to another location.

[2nd] [CUT] Deletes the selected text from its

current location and moves it to the clipboard.

[2nd] [PASTE] Replaces the selected text with

whatever is currently in the clipboard.

Once text is selected, any new text that is typed in will replace the selected text. This can be useful if you are replacing one block of text with another, as selecting the old text and then typing the new text saves you the trouble of actually deleting it first.

* You can also delete selected text using

DATA DELETION from the menu.

For a full explanation of the Cut/Copy/ Paste functions, see p.69.

Scrolling the display

There are a number of ways that you can locate entries and information in your Organizer. One is to scroll between entries using the [NEXT] and [PREV] keys. Others are as follows.

Using Index mode

Index mode gives you a listing of all the entries in a particular application.

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

If there is more information than can be displayed at one time, an arrow will appear at the bottom of the display. The arrows indicate the direction you need to scroll in. Press [ ] or [ ] to scroll the information one line at a time.

Finding Specific Entries in Your Organizer

Many applications open in whichever mode was active when they were last used, ie. View, Edit or Index mode.

1. Press the desired application key.

2. If it is not already displayed, switch to Index mode by pressing [CANCEL].

A list of the existing entries appears.

3. If the desired entry is not displayed, you can scroll the list of entries by pressing

[ ] and [ ].

4. When the desired entry is displayed, select it and press [ENTER] to see the entry in full.

1. Press the desired application key.

2. Press [SEARCH].

The Search window will open.

5. You can also press any letters/symbols/ numbers, then the most relevant entry will be highlighted. Press [ENTER] to see the details of the entry. (Only Telephone and User File applications provide this function.)

Using keywords

If you know a particular entry is in your Organizer, but you don’t remember where, you can use the Search command to find it.

3. Enter the name you are looking for. For example, type SUMMER.

* To search only secret entries (see p.84),

press [2nd] [ - ] to check the SECRET ONLY item.

The Organizer will now display the first entry that contains the “keyword” that you entered.

Deletes a selected entry.

If there is more than one entry that contains the keyword, press [NEXT] until you find the entry you are looking for. Then press [ENTER] when you have finished searching.

By date

You can use the various Calendar views to quickly and easily find information related to a time and/or date.

1. Press [CALENDAR].

The calendar appears in the preset view.

2. Select a day using the cursor keys, then press [ENTER] to see the Monthly Graph.

Deletes all entries in the selected category.

Deletes all entries in all TEL files.

3. Press [ENTER] again to see the Weekly Calendar.

4. Press [ENTER] again to see the Yearly Graph.

Deleting Entries

Entries in the Organizer can be deleted using either the [DEL] key or the application menu.

Deleting single entries

1. Open the desired application.

For more information about using the Calendar application, see p.31.

* You can open the Calendar menu by pressing

[MENU] to select the desired Calendar view.

2. Select the entry in Index mode.

3. Press [DEL] on the keyboard.

A confirmation message appears asking if you are sure you want to delete the selected entry.

4. Press [Y] (or [N] to cancel the deletion).

Deleting entries using the application menu

You can also make deletions using the application menu. The DATA DELETION submenu allows you to do this flexibly and easily.

1. Open the desired application.

2. Select the entry in Index mode or display it in View mode.

3. Press [MENU] to open the application menu.

4. Select DATA DELETION, then press [ENTER].

5. Select SELECTED ENTRY, then press [ENTER].

A warning message appears asking if you are sure you want to delete the entry.

6. Press [Y] (or [N] to cancel the deletion).

Checking the Time and Date

1. To check the current date and time, press [CLOCK].

2. Press any other application key to close the Clock application.

For a full explanation of the Clock application, see p.57.

Shows the amount of free and used memory (see p.28)

Adjusts the contrast of the LCD display (see p.13)

Turns the key beep on and off (see p.13)

Sets the alarm sound on and off (see p.60)

Checking the Memory

The Organizer has a certain memory capacity in which operations are carried out and data that

+ 72 hidden pages