Sharp OZ-570 Owner's Manual

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Note: A shielded interface cable is required to ensure compliance

with FCC regulations for Class B certification.

FOR YOUR RECORDS....

For your assistance in reporting this Electronic Organizer in case of loss or theft, please record the model number and serial number (located on the bottom of the case) below. Please retain this information

Model Number

Serial Number

Date of Purchase

Place of Purchase

Introduction

Congratulations on purchasing the OZ-570 Electronic Organizer.

NOTICE

* SHARP strongly recommends that you keep separate

permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

Some of the accessories described in this manual may not be available at the time you purchase this product.

Check with your local SHARP dealer concerning availability.

All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers.

Note:

* Some of the accessories described in the manual may be

unavailable in some countries.

* SHARP assumes no responsibility, directly or indirectly,

for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

* The information provided in this manual is subject to

change without notice.

The functions such as Calendar and Schedule in this product can handle dates from January 1, 1901 to December 31, 2099.

Contents

Introduction ............................. 1

Contents ............................... 2-3

Chapter 3 Time Management ................ 33-44

The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application

Chapter 4 Creating Your Own Database ........ 45-50

The Tel Application The User File Application Customizing the User File Application

Caring for the Organizer .................... 4

Chapter 1 Getting Started .................. 5-18

Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer

Chapter 2 General Operation ................ 19-32

Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date Checking the Memory The TOOLS Menu - the Organizer’s Basic Utilities

Chapter 5 Memo ......................... 51-54

The Memo Application

Chapter 6 Desk Accessories ................ 55-66

The Calc (Calculator) Application The Clock Application

Chapter 7 Expense Function ................ 67-72

Entering Expense Record Expense Report

Chapter 8 Features and Utilities for Added Power 73-76

Copying or Moving Blocks of Text Copying or Moving Entries Special Characters

Chapter 9 Using the Optional Peripherals ...... 77-82

The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to Remember when Using Peripherals

Chapter 10 Personalizing Your Organizer ....... 83-88

Setting the Owner Information Locking the Organizer Changing the Calendar Display Format Selecting the Large Font View

Appendices ............................. 89-93

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines Replacing the operating batteries

C. Specifications

Index .................................. 94-98

Product Support .......................... 99

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and troublefree use.

* Sharp or hard object can scratch

and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag.

* Clean the Organizer only with a soft,

dry cloth. Do not use solvents.

Wrong

* Keep the Organizer away from

extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.

* Do not drop the Organizer or subject

it to severe impact or extreme force. Bending the Organizer unduly can damage it.

* Do not use extreme force when

pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them.

Wrong

* Do not carry the Organizer around

in your back pocket, as it may break

Wrong

when you sit down. The display is made of glass and is very delicate.

* Since this product is not waterproof, do not use it or store

it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction.

* Replace the batteries as soon as they become weak (see

p.90). Failing to replace weak batteries may result in leakage or lost data.

CHAPTER 1

Getting Started

This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

Part Names and Functions

CALC/CONV

•

A B

Display

Shows information, and is used for navigating

A B

(

the various functions.

Numeric keypad

Used for operating the calculator and entering numbers in other applications.

)

SOLVE

Application keys

Starts appropriate applications.

CANCEL

CALENDAR

DAILY ANN TO DO

SCHEDULE

TEL MEMO EXPENSE CLOCK

USERFILE

ALARM

NEW

HELP

EDIT

SYNC

PREV NEXT

Arrow (cursor) keys

Keyboard

CAPS

OPTION PORT

CUT COPY PASTE

For entry of characters and commands.

4-pin cable jack

Connects 4 pin Communication Cable for other interfaces, etc.

Connects the docking station for PC communication.

Reset button

Initializes and resets the Organizer.

Lock button

Opens the Organzier.

Getting the Organizer Up and Running

Installing the batteries

1 . Set the battery replacement switch on the bottom of the

Organizer to REPLACE BATTERIES (the red dot becomes v is ib le ).

Battery replacement switch

Locks the battery compartment to prevent access to the batteries

RESET

REPLACE BATTERIES NORMAL OPERATION

RESET

REPLACE BATTERIES NORMAL OPERATION

Operating battery compartment

Holds operating battery

3. Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus (-) polarity, as shown below.

RESET

REPLACE BATTERIES NORMAL OPERATION

2 . Slide off the operating batteries cover.

4. Replace the cover.

The LCD Contrast screen then appears.

5. Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears).

* The Organizer will not function unless the battery

replacement switch is in the NORMAL OPERATION position.

Initializing

The Organizer must be initialized when it is used for the first time.

1. Press and hold the [ON] key.

2 . While holding down the [ON] key, push the RESET button

on the bottom of the Organizer using a pen or some other pointed object. The following message will appear.

3 . Press [Y] to initialize the Organizer.

The message “Working...Please Wait.” appears while the Organizer proceeds with the initialization procedure.

4 . If the display is not clear, press [ ] and [ ] or [PREV]

and [NEXT] until the display is satisfactory.

5. Press [ENTER] when ready.

The Replacing Batteries Alert message will be shown. Press [ENTER] and the Organizer will automatically start the SETUP utility, so that the owner information, the time and date and various other settings are defined before use.

Setting up the Organizer after Initialization

The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.

* Welcome messages * Name Field Setting * User Setup Introduction * Setting the Owner Information * Setting the Clock * Advanced Setup

Welcome messages

Name Field Setting

1 . Press [NEXT] to turn to next page.

After completing the LCD Contrast setting, the Organizer displays the following welcome message, briefly outlining its functions.

When and are displayed, hidden entries can be displayed by pressing [NEXT] ([ ]) or [PREV] ([ ]).

Press [ENTER] once or twice to proceed with the Name Field Setting.

2 . Press [1] or [2] to select the desired name order. Press

[ENTER] when you have finished.

The User Setup introduction appears to explain the operations you are about to carry out.

User Setup Introduction

Press [ENTER] to continue.

The User Setup Basic Instructions appear to instruct you how to move around the screen during User Setup and normal use.

You can use [ ] [ ] [ ] [ ] to move around the screen.

You can also use [PREV] and [NEXT] to move cursor to previous or next page.

Press [ENTER] to proceed with setting the Owner Information (or [CANCEL] to exit the SETUP procedure).

4 . Enter your full address.

* Press [ ] to move the start of the next line in ADDRESS.

5 . Press [ENTER] when done.

Setting the Owner Information

The Owner Information comprises your name, address and telephone number.

* If you make a mistake while entering the Owner

Information, don’t worry! You can amend the Owner Information easily during normal use, so just proceed with the rest of the User Setup. (see PREFERENCES, p.83)

1 . After pressing [ENTER] after the previous Basic

Instructions screen, the Set Owner Information screen appears.

2 . Enter your name, then press [ ].

The cursor moves to the NUMBER field.

3 . Enter your number an example, tel number, mobile phone

number, etc. Then press [ ]. The cursor moves to the ADDRESS field.

Press [ENTER] to proceed with setting up the Clock as described below (or [CANCEL] to quit the User Setup procedure).

Setting the Clock

In order for the Calendar, Schedule, To Do, and other timebased applications to work correctly, the built-in clock must be set to the correct time, date and city. The Clock application displays the time in two different cities: the Local city, where the user normally lives or works, and the World city, which is any other city of the user’s choice. When the Organizer is first initialized, the Local city is automatically set to New York, and the World city is London. Before setting the Clock’s correct time, you should first select the Local City for which you want to set the time.

After entering the Owner Information above, the following list of cities appears:

1. If the desired city does not appear, press [PREV] or [NEXT] to display more cities.

* You can jump to a particular country by pressing the first

letter of that country’s name.

2 . Select the desired city by moving the cursor to it and then

press [ENTER] to confirm. Or select numbers [1] - [4] directly.

A new screen then appears to inform you that the basic setup procedure is now completed, and the Organizer is ready for use. However, there are other areas in which you can customize your Organizer further by setting various options. You can select START ORGANIZING to start using the Organizer. Or you can choose ADVANCED SETUP to further customize your Organizer.

To start working with the Organizer

The Daylight Saving Time screen appears.

3. If your city is currently on Daylight Saving Time, press [Y], otherwise press [N].

The ADJUST TIME/DATE window then appears.

4. Select the time system you want the Clock to use by pressing [ ] or [ ], then press [ ].

5. In the DATE field, press [ ] to display the pop-up calendar. Use [PREV] and [NEXT] to select the current month, then use the arrow keys to select today’s date.

6 . Press [ENTER] once the date has been selected.

The pop-up calendar disappears and the date now appears in the DATE field.

7 . Press [ ] to move to TIME field. Enter the local time,

preceding single-digit hours and minutes with “0”.

8 . Press [PM] to select PM or [AM] for AM, then press

[ENTER].

After initialization and the User Setup has been set, the Organizer is ready to be used for normal work, such as the entry of information.

1. Select START ORGANIZING from the User Setup screen.

The Calendar application opens in the 2-Month view.

2 . Select any application you wish to use by pressing the

corresponding key.

Advanced Setup

1. Select ADVANCED SETUP from the User Setup screen.

The User Setup display then appears. There are two choices available.

1 CHANGE WORLD CITY 2 LOCK ORGANIZER

If you do not wish to set the Advanced Setup at this time, press

[ENTER] to exit set up. The Calendar application display then appears, and you can begin to use your Organizer.

To set one of the Advanced Setup, select the appropriate option.

Setting the World City

As well as setting the Local City previously, you can also select the world city, used to display the time in another city of your choice alongside the Local time. When the Organizer is initialized, the World city is set to London.

To select the World city:

1 . Select CHANGE WORLD CITY from the Advanced Setup

screen.

The CHANGE WORLD CITY screen appears. A list of six capital cities is given, with four cities displayed at one time.

2. If the city you wish to select does not appear in the list, type the first letter of the desired country.

Organizer is locked, the Secret entries cannot be accessed until the Organizer is Unlocked, for which the password must be given.

Select this option if you want to define a password and lock the Organizer.

1 . From the Advanced Setup screen, select LOCK

ORGANIZER.

The Lock Organizer screen appears.

2 . Enter the password you wish to use then press [ENTER].

3 . Re-type the password to confirm and then press [ENTER].

A message appears reminding you to remember your password or keep it in a safe place.

4 . Press [ENTER].

The Advanced Setup screen reappears. Press [ENTER] to exit setup.

3. Select the desired city by moving the cursor to it and then press [ENTER]. Or select numbers [1] - [4] directly.

Setting the Password and Locking the Organizer

The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the

Turning the Organizer on and off

Press [ON] to turn the power on and [OFF] to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

Auto power off

To conserve battery power, the Organizer will turn itself off if it has not been used for about 7 consecutive minutes. However, in order to avoid accidentally interrupting data transfers, the auto power-off function is disabled while communicating with other devices.

If the Organizer’s power goes off automatically before an entry you have been working with is stored in an application, the data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned off automatically.

Setting the LCD contrast to suit various lighting conditions

From time to time, the contrast of the LCD display may have to be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when traveling on public transport. Follow the procedure below to adjust the LCD contrast.

1. Press [MENU] three times to open the TOOLS menu.

2 . Select LCD CONTRAST.

3. Adjust the contrast by pressing [ ] and [ ] or [PREV] and [NEXT].

4 . Press [ENTER] when you are satisfied with the contrast.

Turning the key beep on and off

The Organizer can be set to make a sound (a beep) each time a key is pressed. This may help you to know whether a key has been pressed properly. The default setting is on, indicated by a musical symbol on the bottom of the display. You can use the TOOLS menu to change the setting.

1 . Press [MENU] three times to open the TOOLS menu.

2 . Select KEY SOUND ON ( indicates that the option is

currently set.)

The key beep is now turned off and the musical symbol disappears from the bottom line of the display.

Backlight

The Organizer provides a built-in Backlight, which allows you to view the display and use the Organizer even in low-light conditions, eg. in a theater, restaurant, or business presentation. When already on, press [BACKLIGHT] again to turn it off.

If you press [BACKLIGHT], the Backlight will remain on for as long as you continue to use the Organizer, until you have not typed any key for a set time duration. This is useful if you want to enter or access some information that will take longer than a set time duration.

You can set how many seconds the Backlight to be turned off after finishing operation.

1. Press [MENU] twice to open the PREFERENCES menu.

2. Select BACKLIGHT SETUP.

A submenu appears,

Getting to Know Your Organizer

OZ-570 Organizer is a compact yet sophisticated information management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office. You can quickly update your computerized mailing lists, for example, or even transfer your notes, letters and memos onto a PC for further processing.

3. Select an option by pressing [ ] and [ ].

4 . Press [ENTER] when you have finished.

The Backlight may remain on for less than a set time duration if the battery level is very low.

Note: Do not use the Backlight unnecessarily.

* Since the Backlight drains power from the operating

batteries, excessive use of the Backlight will significantly reduce your battery life.

* Continuous use of the Backlight will, over time, lead to

gradual loss of brightness.

Applications

Operations on the Organizer are performed using applications. The Organizer’s Calendar and Schedule, for example, are applications that record and display time related information. To start an application, press the corresponding key on the top of the keyboard.

When working in one application, you can switch to another application simply by pressing that application key. Data being processed in the first application will be kept, even if the entry is not complete.

Menu operations

Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Two universal menus, PREFERENCES and TOOLS, are available from all applications. In addition, all applications have a menu for functions and commands that are specific to each application.

Press [MENU] once displays the application menu, which contains the operations and commands specific to the particular application. Pressing [MENU] successively displays the PREFERENCES, TOOLS and PERIPHERALS menus.

Pop-up menus

The Organizer’s pop-up menus offer a convenient and efficient method of selecting options from pre-defined lists, similar to many of the latest personal computer application software packages. Most applications and functions contain some popup fields. When the user moves to one of these fields, the popup symbol appears on the right of the field. Pressing [ ] causes the pop-up menu to appear, containing a list of options or values currently available for that field. You can then select the desired item from the list without having to type any text.

In addition, all date fields function as pop-up fields. Whether a date can be entered, the user can press [ ] to display the special pop-up one-month calendar. You can use [PREV] and [NEXT] to select the desired month, then the arrow keys to select the desired date. You may find this more convenient than typing in the date directly, since the pop-up calendar also shows the days of the week.

The keyboard

The Organizer’s keyboard has a standard layout, just like a typewriter or computer. [ ] works just like the Shift key on a typewriter or computer, and [2nd] [ ] is like the Caps Lock key.

Above the keyboard are the special keys used to start the Organizer’s various applications, work with the various menus and control the cursor on the screen.

Symbols in white above a key such as ’ or : can be accessed by holding down [ ] and then pressing the appropriate key.

Functions in blue above a key, such as HELP, can be accessed by pressing the particular key after pressing [2nd]. There is no need to hold down [2nd] while you press the desired key.

* Special symbols and characters, such as “&”, “?” and “/”,

can also be entered by using [SMBL]. For a full explanation, see P.75.

Display symbols

The following symbols appear at the bottom of the screen to indicate various operating conditions.

This symbol appears at the bottom of the display to indicate that the current entry (in View or Edit mode) has been marked as Secret.

All alarms are enabled. When this symbol is not shown, the alarm sound for any alarms that have been set is disabled (see p.65).

The key sound is on (see p.13).

This symbol appears at the bottom of the display while the backlight is on.

These symbols indicate that all information in an

2nd The [2nd] key has been pressed.

CAPS [

EDIT The entry on the display can be edited.

entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.

The operating batteries are weak and need to be replaced (see p.90)

2nd] [ all typed letters will be in upper case. Press [2nd] [ ] again to turn off caps lock.

The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer (see p.85).

] has been pressed. In caps lock mode,

Built-in help and other messages

The Organizer has a built-in help feature which acts as a convenient, on-line reference manual. You can call up the Help feature at any time simply by pressing [2nd] [HELP]. On-line help is quite extensive, so you may have to call up more than one screen to find the information you require.

When built-in help is not available

On-line help is only available when called from an application screen, ie. not while performing a menu command, opening message box or some other operation. Pressing [2nd] [HELP] when there is no application display on the screen will have no effect.

How to use built-in Help

If you press [2nd] [HELP] from any application screen, the HELP INDEX appears:

To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing [CANCEL] takes you back to the display you were in previously. After selecting a number, the first page of help for corresponding topic is displayed.

If you make a selection from the above menu, the display that appears will resemble the following example:

In this type of display, pressing [NEXT] takes you to the next page of the display, pressing [PREV] takes you to the previous page, and pressing [CANCEL] takes you back to the HELP INDEX menu.

From time to time during normal operation, the Organizer will display messages to guide you through necessary tasks. Many of these messages will give you a choice of commands or ask you to confirm important operations, while others will simply

display information for you to read. In most cases, you must make a selection or simply acknowledge the message before continuing.

Other messages may display information briefly before disappearing.

Chapter 2

General Operation

This chapter introduces most of the Organizer’s basic operations. The Tel application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications.

Opening an Application

To start an application, simply press the corresponding key, located on the top of the keyboard. Each time you press [CALENDAR], [SCHEDULE], [TO DO], [ANN], [CLOCK], [TEL], [USER FILE], [MEMO], [EXPENSE], [DAILY] or [CALC/CONV], the selected application will appear. Any application already being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again. However, only one application at a time can ever be displayed.

Selecting the Display Modes

Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing [ENTER] after selecting a particular entry causes the entry to be displayed in View mode, which shows the full details of the entry.

Pressing [EDIT], either when an entry is displayed in View mode or is selected in Index Mode, causes the entry to be displayed in Edit mode. The entry’s details can then be altered as desired. Edit mode is also used when an entry is being created (by pressing [NEW]).

Other operations:

[NEW] Creates a new entry for the current application

(in Edit mode).

[EDIT] Displays the currently selected entry and edits

it (Edit mode).

[DEL] Deletes the currently selected entry.

* The Calc (except Conversion function) and Clock

applications do not have Index, View or Edit modes.

Index mode

The Index mode of Tel and User File shows you a two lines view of each entry within the application while the Index mode of the rest of the applications shows you a one line view of each entry. This allows you to easily find a particular entry, which you can then display in full (View mode) by pressing [ENTER].

[PREV] Displays any previous/subsequent entries not [NEXT]

[ ] [ ] Selects an entry.

[ ] Displays category menu and user can select a

* Under the Index mode of Tel application, and will

be shown to indicate office phone number and home phone number respectively.

shown.

category.

View mode

Edit mode

View mode allows you to see the full details of an entry, without being able to edit or change it.

Other operations:

[NEW] Creates a new entry for the current application

[EDIT] Edits the currently displayed entry.

[DEL] Deletes the currently selected entry.

[PREV] Displays any previous/subsequent entries not [NEXT]

[ ] [ ] Displays any information not shown within an

[ ] Displays field names.

* Under the View mode of Tel application, , , ,

fax number, home phone number, mobile phone number and pager number respectively.

(in Edit mode).

shown.

entry.

and will be shown to indicate office phone number,

Edit mode is used to create a new entry or edit an existing entry.

Cursor

Other operations:

[CANCEL] When user cancel to edit the data in edit mode,

[ENTER] Stores an entry in the Organizer’s memory or

[ ] Activates the pop-up menu for a field

[ ] [ ] Moves the cursor. [ ] [ ]

[PREV] Move cursor to previous or next page. [NEXT]

“Do you really want to throw away all of these changes? Yes/No” will be shown for confirmation.

initiates an operation.

displaying the “pop-up” symbol.

Creating a New Entry

In Index or View mode, pressing [NEW] opens a blank form for creating a new entry.

Make the following new Tel entry:

CATEGORY BUSINESS LAST NAME Jones FIRST NAME P a t COMPANY SHARP CORPORATION TITLE SUPERVISOR OFFICE# 201-654-6546 FAX# 201-654-6547

1. Press [TEL] to open the application.

The application opens in Index mode. The alert message “Press [NEW] to make a new entry” is shown when there is no data registered.

2 . Press [NEW] on the keyboard.

A blank form opens in Edit mode.

3 . Press [ ] to move to the CATEGORY field. Press [ ] to

open the pop-up menu. Select BUSINESS.

4 . Press [ ] to move to the LAST NAME field. Type in the

last name

5 . Press [ ] to move to the FIRST NAME field.

6 . Type in

7 . Press [ ] to move to the COMPANY field.

8 . Type in

9. Press [ ] to move to the TITLE field.

1 0. Type in

11. Press [ ] to move to the OFFICE# field.

12. Type in 201-654-6546.

13. Press [ ] move to the FAX# field.

14. Type in 201-654-6547.

15. Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored in the Organizer’s memory and displayed in View mode.

* For other useful methods available in Edit mode, see below. * Press [2nd] [ENTER] to store an edited entry as new,

leaving the original unchanged.

Jones

Pat

SHARP CORPORATION

SUPERVISOR

Editing an Existing Entry

Editing Techniques

To edit an entry already stored in memory, you must first access the entry in Edit mode (in which it was originally created).

1 . Press [TEL] to open the application.

2. Select the desired entry in Index mode.

3. Press [EDIT] to open the entry in Edit mode.

4. Make any necessary changes.

5 . Press [ENTER] to store the changes when you are

finished.

The new, edited entry is now stored, replacing the original entry.

This section explains all the general editing techniques used in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many additional features for working with text; see p.51 for more information.)

Fields

Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include text fields, a date field, time fields and pop-up fields. There are also a few special types of text fields. In the User Files application, you can define the names of fields according to your preferences (see p.48).

You can type any character into a text field. The size of a text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered.

Only a date can be entered in a date field, usually in the format MM/DD/YYYY. For example, you would type 01011999 to enter JANUARY 1, 1999.

Only a time of day can be entered in the time field, in the format of HH:MM followed by [AM] or [PM] (for AM and PM). For example, to enter 9:00 AM, you would type 0900 then press [AM].

When the pop-up symbol appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing [ ] and selecting the desired value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select items from menus or lists. In text fields, where there is no restriction on the type of text (letters or numbers) that can be entered, the cursor appears as in insertion mode, or as in overwrite mode (see p.25).

In the date and time fields, the cursor appears as , indicating that numbers only should be entered in a specified format (see above).

* In text fields or boxes when there is no character at the

cursor position, the cursor appears as _.

Typing in text

Typing in text is simple and straightforward. The Organizer’s keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to Z) can be entered by pressing the corresponding key. All letters will normally appear in lower case. Hold down either of the [ ] keys while pressing letter key(s) to enter upper-case letters. [2nd] [ ] functions like a “Caps lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in upper case. To switch back to lower-case mode, simply press [2nd] [ ] again. To enter lower-case letters while in CAPS mode, hold down [ ] while pressing a letter key.

Numbers

Numbers are entered using the numeric keypad located to the right of the display. The numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in white above certain keys can be entered directly from the keyboard. Holding down [ ] while pressing the appropriate key will allow you to enter these symbols. Colons can be entered by holding down [ ] and pressing the [ • ] key. In addition, a large number of special

symbols are available by pressing [SMBL] (see p.75)

Moving around the display

You can move the cursor around the display with the arrow keys [ ] , [ ] , [ ] , [ ] , [PREV] and [NEXT]. In addition, you can hold any arrow key down for continuous rapid movement.

The following convenient keyboard shortcuts are also available in Edit mode:

appears as in the overwrite mode. To switch back to the previous mode, press [INS] again.

Deleting text

If you make a mistake while entering text, use the following keys to erase the incorrect text, then enter the correct text:

[BS] Deletes the character before the cursor [DEL] Deletes the character at the cursor’s current

location.

[2nd] [ ] Moves the cursor to the end of the line.

[2nd] [ ] Moves the cursor to the beginning of the line.

[2nd] [ ] Moves the cursor to the first line of a field.

[2nd] [ ] Moves the cursor to the last line of a field.

[2nd] [PREV] Moves the cursor to the first field.

[2nd] [NEXT] Moves the cursor to the last field.

Inserting and overwriting text

To insert text into some existing text, move the cursor past the character after which you wish to insert text and begin typing. Insertion mode is the Organizer’s default setting, indicated by the triangle cursor . To switch to the overwriting mode, press [INS]. Any text you enter will replace the existing text. The cursor

Working with blocks of text

Working with a block of text is sometimes easier and more convenient than working with characters one by one. The first step is to select the text to work with.

1. Hold down the [ ] key while using the arrow keys to move over the entire text that you want to work with. This will “highlight” the text (display it in reverse white on black).

2. You can now perform a number of operations on the selected text:

[BS] or [DEL] Deletes the selected text.

[2nd] [COPY] Copies the selected text to the clipboard so

that it can later be pasted to another location.

[2nd] [CUT] Deletes the selected text from its current

location and moves it to the clipboard.

[2nd] [PASTE] Replaces the selected text with whatever is

currently in the clipboard.

Once text is selected, any new text that is typed in will replace the selected text. This can be useful if you are replacing one block of text with another, as selecting the old text and then typing the new text saves you the trouble of actually deleting it first.

For a full explanation of the Cut/Copy/Paste functions, see p.73.

Scrolling the display

If there is more information than can be displayed at one time, an arrow will appear at the bottom of the display. The arrows indicate the direction you need to scroll in. Press [ ] or [ ] to scroll the information one line at a time.

Finding Specific Entries in Your Organizer

There are a number of ways that you can locate entries and information in your Organizer. One is to scroll between entries using the [NEXT] and [PREV] keys. Others are as follows.

Using Index mode

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

Many applications open in whichever mode was active when they were last used, ie. View, Edit or Index mode.

1 . Press the desired application key.

2 . If it is not already displayed, switch to Index mode by

pressing [ENTER] or [CANCEL].

A list of the existing entries appears.

3. If the desired entry is not displayed, you can scroll the list of entries by pressing [ ] and [ ].

4 . When the desired entry is displayed, select it and press

[ENTER] to see the entry in full.

5 . You can also press any letters/symbols/numbers, then the

most relevant entry will be highlighted. Press [ENTER] to see the details of the entry. (Only Tel, User File and MEMO applications provide this function.)

select the appropriate application.

Using keywords

If you know a particular entry is in your Organizer, but you don’t remember where, you can use the Search command to f i nd it.

1 . Press [SEARCH].

The Search window will open.

2 . Enter the name you are looking for. For example, type

SUMMER

3. Press [ ] to open the pop-up menu. Press [1] - [8] to

4 . Press [ENTER] when ready.

* To search only secret entries (see p.85), press [2nd] [ - ]

to check the SECRET ONLY item.

The Organizer will now display the first entry that contains the “keyword” that you entered.

If there is more than one entry that contains the keyword, press [NEXT] until you find the entry you are looking for. Then press [ENTER] when you have finished searching.

By date

You can use the various Calendar views to quickly and easily find information related to a time and/or date.

1 . Press [CALENDAR].

The calendar appears in the preset view.

2 . Select a day using the arrow keys, then press [ENTER] to

see the Weekly Calendar.

3 . Press [ENTER] again to see the Weekly Graph.

4 . Press [ENTER] again to return to 2-Month Calendar.

For more information about using the Calendar application, see p.33.

* You can open the Calendar menu by pressing [MENU] to

select the desired Calendar view.

Deleting Entries

Entries in the Organizer can be deleted using either the [DEL] key or the application menu.

Deleting single entries

1 . Open the desired application.

2. Select the entry in Index mode.

3. Press [DEL] on the keyboard.

A confirmation message appears asking if you are sure you want to delete the selected entry.

4 . Press [Y] (or [N] to cancel the deletion).

Deleting entries using the application menu

You can also make deletions using the application menu. The DATA DELETION submenu allows you to do this flexibly and easily.

Deletes a selected entry.

Deletes all entries in the selected category.

Deletes all entries in TEL application.

5. Select SELECTED DATA.

A warning message appears asking if you are sure you want to delete the entry.

6. Press [Y] (or [N] to cancel the deletion).

1. Open the desired application.

2 . Select the entry in Index mode or display it in View mode.

3 . Press [MENU] to open the application menu.

4 . Select DATA DELETION.

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