Sharp OSA User Manual

Download

SHARP DOCUMENT SOLUTIONS

SSHHAARRPP OOPPEENN SSYYSSTTEEMMSS AARRCCHHIITTEECCTTUURREE

PRODUCTIVITY THROUGH

INTEGRATION

DISCOVER AN ENTIRELY

NEW WAY OF WORKING

Benefits at a glance...

• Seamless integration between your MFPs and network applications to automate tasks and save time.

• Centralised applications minimise set-up and installation on multiple MFPs.

• Streamlined workflow increases efficiency by reducing the number of individual tasks.

• Tighter integration between your IT assets maximises your return on investment.

• Faster deployment of new solutions with industry standard programming

In this demanding, ever more competitive world, having fast, easy access to critical

business systems is more important than ever. That used to mean sitting at your

workstation. But not any more.

A Sharp innovation, Sharp OSA®(Open Systems Architecture) development platform,

allows users to control the power of their back-end systems right from the MFP

control panel. Thanks to Sharp OSA, the MFP has evolved into a bridge between your

applications and the way you use them, opening a whole new dimension of productivity

in the workplace.

With a Sharp OSA-enabled MFP you could, for example, scan an invoice, add your own

notes and transfer it to your accounts system for processing, all in a single operation

and without going anywhere near your PC. Couple that with rigorous access control

and detailed job accounting, plus a range of powerful productivity tools and you start

to see just what a difference a Sharp MFP will make to your business.

Sharp OSA has three soft keys, each of which extends the functionality of the MFP.

Application Integration Module lets users add data to scanned documents before

sending them directly to applications for processing or archiving.

Application Communications Module lets remote applications create, configure and

execute scanning and printing jobs on the MFP.

External Accounting Module tracks usage by individuals and workgroups, as well as

giving administrators the ability to restrict usage according to individual access rights.

SSHHAARRPP OOPPEENN SSYYSSTTEEMMSS

AARRCCHHIITTEECCTTUURREE

The application integration module lets you add metadata when you’re scanning

documents. At the simplest level, this data could just be a record of your name and

the subject matter: as a fax cover sheet, for example. But that’s just one option.

More sophisticated applications could include adding a description of a scanned

image or a project reference which can be used by the remote application. And if

you use a document management or workflow system that can interpret XML

attribute data, AIM will let you scan documents directly to the correct destination

in a single operation.

Ideal for

Any organisation that wants to add data to scanned documents in a single operation

for more efficient faxing and filing.

Application example

Anyone who has to collate, manage and process information from a variety of sources

will be able to work more quickly and with greater accuracy with the Application

Integration Module. A project manager, for example, can scan a variety of documents

that relate to a given project, add the relevant metadata and distribute them to a

particular folder in a single operation. It keeps everything in one place ready for

instant retrieval.

APPLICATION INTEGRATION MODULE (AIM)

MFP

SCAN

Image File

XML File

With ACM a remote application can take control of the MFP and use it as an

input, output, scanning or display device. Your staff could use it, for example,

to access records from your customer database.

Rather than returning to a PC, loading the application, performing a remote

scan, adding data and uploading to a database, or searching, clicking print and

finally walking back to the MFP to collect the printout, the user can perform the

whole operation directly from the front panel display. ACM lets you work with

any application and any information that’s networked to your servers directly

from the MFP.

Your staff could use it, for example, to scan documents straight into your

customer database or document archive system, or use the front panel display to

search for and retrieve documents across the network for immediate print out.

Ideal for

Any organisation that wants to reduce costs, improve productivity and streamline the

flow of information by integrating their MFPs with existing business applications.

Application example

The Application Communications Module means that an OSA-enabled Sharp MFP can

be used as a menu driven information kiosk. A hotel or estate agent, for example,

could use it to let people search for and get print outs of local maps, directions and

other useful information.

APPLICATION COMMUNICATIONS MODULE (ACM)

MFP

Map Directions

SSHHAARRPP OOPPEENN SSYYSSTTEEMMSS

AARRCCHHIITTEECCTTUURREE

EAM uses bidirectional communication with a server application to let you

control who has access to the different features of your MFP. You might want

to restrict the use of colour to certain individuals or workgroups, for instance,

to keep costs down. Once the operator logs on at the front panel display he or

she is able to use the features for which they have been individually authorised.

EAM can also report usage statistics back to the server application, making it

ideal for analysing costs by individual and department, and for cross-charging

or billing where appropriate.

Ideal for

Any organisation that wants to control or track the use of its MFPs, reduce costs,

analyse and/or charge for usage, or improve document security.

Application example

The External Accounting Module makes it easy to keep a precise record of individual

usage. Any business, such as a firm of lawyers, for example, that is in the practice of

billing clients for the copying, printing, scanning or faxing documents could use the

information it records to prepare accurate invoices.

EXTERNAL ACCOUNTING MODULE (EAM)

More than just a feature set of the MFP, Sharp OSA provides developers with a suite

of powerful tools to truly customise document workflows. And thanks to our

wide-reaching relationships with a growing range of software developers and

resellers, you can be sure of finding a solution that’s just right for you.

There are four ways in which you can implement Sharp OSA within your organisation,

depending on the applications you have.

Plug-in for our partners’ applications

If you are already using one of the applications developed by our partners

that are compatible with Sharp OSA, all you need to do is buy and install the

appropriate plug-in.

New applications

If you’re looking for a complete solution consisting of new application software and

Sharp OSA enabled MFPs, we’ll be happy to advise you about the various products

that are available.

Other standard applications

Sharp is working with a variety of software developers to help them add support for

Sharp OSA to their solutions. If the authors of the application that you’re interested

in have not yet joined the Sharp Partner Network, we’ll be happy to discuss potential

membership with them.

Bespoke applications

If you are using bespoke software that was uniquely developed for your organisation,

Sharp can, in most cases, provide a plug-in development service through a local

integration partner. Alternatively, you can enrol in the Sharp OSA Partner Development

Programme.

WORKING THE WAY

YOU WANT TO

SSHHAARRPP OOPPEENN SSYYSSTTEEMMSS

AARRCCHHIITTEECCTTUURREE

Sharp OSA leverages the versatility of XML, SOAP and XHTML for streamlined

development and broad platform compatibility. Using a standard web application

development model, developers can quickly and easily create applications that can

dynamically display custom user menus on the MFP’s LCD panel. These applications

can also control the functions of the MFP.

The custom menus, which are defined in XHTML, are provided by the application to

a web browser on the Sharp OSA-enabled MFP. MFP operators can interactively navigate

and communicate with the application screens, just as they would from their PCs.

Applications can also control MFP functions using a Web Service. The Sharp OSA

Web Service allows applications to send commands formatted in XML/SOAP to the

MFP for configuring and executing jobs, enabling and disabling features, and

retrieving status information.

Because all application code runs on the network server rather than the MFP,

you’ll have more storage capacity and increased processing speed to handle even

the most complex applications. Plus, there’s no costly middleware, which means

that third-party applications can be deployed with minimal time and investment.

INSIDE SHARP OSA

GETTING TECHNICAL

The Sharp OSA Architecture

UI Browser

XHTML over HTTP

MFP

Web Service

SOAP over HTTP

Sharp OSA Application

(Network Server)

35/45 ppm b/w

35 ppm colour

Print/Copy/Scan/Fax

Standard

Yes

85/95/110 ppm b/w

Print/Copy/Scan/Fax

Optional

Yes

*10

MX-1800N MX-2300N MX-2700N

SHARP OSA FEATURES OVERVIEW

Design and specifications are subject to change without prior notice. All information was correct at time of print. Sharp, Sharp OSA and all related trademarks are trademarks or registered trademarks of Sharp Corporation and/or its affiliated companies. The Sharp Partner Program introduces software which is designed to enhance the use of your Sharp products. Participants in the Sharp Partner Program are independently owned and operated third parties which Sharp has no interest in or control over. Sharp does not warrant or guarantee these third-party solutions in any way. Sharp has no responsibility for your use of these third-party products and solutions, or their compatibility with Sharp products in any way. Windows and Windows NT are registered trademarks of Microsoft Corporation. All other company names, product names and logotypes are trademarks or registered trademarks of their respective owners. © Sharp Corporation 2007 REf. OSA_Nov_07 All trademarks acknowledged. E&OE.

1) U model requires MX-NBX2 or MX-NBX3. 2) U model requires MX-NBX1. 3) Some functions require optional equipment. 4) Optional on U model (MX-NBX2 or MX-NBX3).

5) Optional on U model (MX-NBX1). 6) Network option part of Printer option. 7) Requires MX-NSX1. 8) Requires MX-PBX2. 9) Requires Network Scanning Expansion Kit.

10) Available at a later date

Specification subject to change without notice

55/62/70 ppm b/w

Print/Copy/Scan/Fax

Standard

Optional

Yes

General Information MX-M350

MX-M450

MX-M550 MX-M620 MX-M700

18/23/27 ppm b/w

18/23/27 ppm colour

Print/Copy/Scan/Fax

Standard

Yes

MX-1800N MX-2300N MX-2700N

MX-3500/01N MX-4500/01N

MX-M850 MX-M950

MX-M1100

55/62/70 ppm b/w

41 ppm colour (MX-5500N)

50 ppm colour

(MX-6201N/MX-7001N)

Print/Copy/Scan/Fax

Standard

Yes

MX-5500N MX-6201N MX-7001N

Speed 35/45 ppm b/w

Function*

Print/Copy/Scan/Fax

Printer Controller (required for Sharp OSA) Standard

Network Card (TCP/IP 10/100) (required for Sharp OSA) Standard

Network Scanning Expansion Kit Optional

Application Integration Module (MX-AMX1)

XML attachment Yes

Application Communication Module (MX-AMX2)

Custom user interface display (template-based) Yes

Programmatically configure scan job Yes

Receive event notifications Yes

Programmatically execute scan job Yes

External Accounting Module (MX-AMX3)

Authenticate all MFP users (walk-up and remote) Yes

Track total clicks for copy, print, scan, fax jobs Yes

Track clicks by page size for all MFP jobs Yes

Track clicks by colour for all MFP jobs -

Receive event notifications Yes

Enable MFP features by user Yes

Limit number of clicks per job Yes

Security Features (MX-AMX2 or MX-AMX3)

SSL-encrypted communication (HTTPS) Yes

SSL-encrypted file delivery (FTPS) Yes

SSL certificates Yes

Sharp-issued key required to use interface Yes

Data Security Kit Support for OSA Yes

Sharp OSA User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual