Sharp MX-PB12 User Manual

MX-PB12

ENGLISH

PRINTER EXPANSION KIT

SOFTWARE SETUP GUIDE (for network printer)

KIT IMPRIMANTE

GUIDE D'INSTALLATION DU LOGICIEL (pour imprimante réseau)

ESPAÑOLFRANÇAIS

KIT DE EXPANSIÓN PARA IMPRESORA

GUÍA DE INSTALACIÓN DE SOFTWARE (para la impresora de red)

KIT DE EXPANSÃO PARA IMPRESSORA

MANUAL DE CONFIGURAÇÃO DO SOFTWARE (da impressora de rede)

PORTUGUÊS

For users in the USA

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

WARNING:

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations.

Se debe usar cables protegidos con el aparato para garantizar el cumplimiento con las regulaciones EMC.

Afin de respecter la réglementation sur la compatibilité électromagnétique; il est recommandé d'utiliser des câbles d'interface blindés.

Têm de ser utilizados com este equipamento cabos de interface blindados para assegurar a conformidade com os regulamentos EMC.

Notice for Users in Canada

This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

CONTENTS

INTRODUCTION....................................................................................................................2

BEFORE INSTALLING THE SOFTWARE

ABOUT THE SOFTWARE..................................................................................................... 3

● SOFTWARE CD-ROM ................................................................................................................3

VERIFYING SYSTEM REQUIREMENTS .............................................................................. 5

● SYSTEM REQUIREMENTS .......................................................................................................5

● SOFTWARE REQUIREMENTS.................................................................................................. 5

CONNECTING THE MACHINE ............................................................................................. 6

● CONNECTING TO A NETWORK ............................................................................................... 6

● CONNECTING THE MACHINE WITH A USB CABLE (Windows) ............................................. 6

SETUP IN A WINDOWS ENVIRONMENT

OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)................... 7

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER ................................................... 9

● WHEN THE MACHINE IS CONNECTED TO A NETWORK ...................................................... 9

● WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE....................................17

● USING THE MACHINE AS A SHARED PRINTER ...................................................................22

●

CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE

INSTALLING THE PRINTER STATUS MONITOR ............................................................. 27

INSTALLING THE PS DISPLAY FONTS............................................................................ 28

...24

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SETUP IN A MACINTOSH ENVIRONMENT

MAC OS X............................................................................................................................ 29

MAC OS 9.0 - 9.2.2..............................................................................................................35

TROUBLESHOOTING

WHEN INSTALLATION WAS NOT SUCCESSFUL............................................................ 38

REMOVING THE SOFTWARE............................................................................................ 41

INTRODUCTION

Thank you for purchasing this product. This manual explains how to install and configure the software that allows the machine to be used as a printer. If the software is not installed correctly or you need to remove the software, see "TROUBLESHOOTING" (page 38).

Please note

• The explanations in this manual assume that you have a working knowledge of your Windows or Macintosh computer.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are primarily for Windows Vista® in Windows® environments, and Mac OS X v10.4 in Macintosh environments. The screens may vary depending on the version of the operating system.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions.

• This manual contains explanations of the PC-Fax driver and PPD driver . However, please note that the PC-Fax driver and PPD driver are not available and do not appear on the software for installation in some countries and regions. In this case, please install the English version if you want to use these drivers.

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorized service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorized service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

SOFTWARE LICENSE

The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion of the software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE LICENSE.

The explanations in this manual are based on American English and the North American version of the software. Software for other countries and regions may vary slightly from the North American version.

BEFORE INSTALLING THE SOFTWARE

This chapter describes the software programs that allow you to use the printer function of the machine, the CD-ROMs that contain the software, and the pages where the installation procedures can be found.

ABOUT THE SOFTWARE

The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits. Before installing the software, make sure that your computer and the machine meet the system requirements described in "VERIFYING SYSTEM REQUIREMENTS" (page 5).

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Note

To view the manuals in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems Incorporated is required. If neither program is installed on your computer, the programs can be downloaded from the following URL:

http://www.adobe.com/

SOFTWARE CD-ROM

The "Software CD-ROM" that accompanies the machine or the printer expansion kit contains the printer driver and other software. The "Software CD-ROM" consists of 2 discs.

Disc 1

Software for Windows

• Printer driver

These allow the machine to be used as a printer.

- PCL6 and PCL5e printer driver

The machine supports the Hewlett-Packard PCL6 and PCL5e printer control languages. It is recommended that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver, use the PCL5e printer driver.

- PS printer driver

The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated.

- PPD driver

The PPD driver enables the machine to use the standard Windows PS printer driver.

☞ WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 9) ☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 17)

• Printer Status Monitor (can only be used when the machine is connected to a network)

This allows you to monitor the status of the machine on your computer screen.

☞ INSTALLING THE PRINTER STATUS MONITOR (page 27)

ABOUT THE SOFTWARE

Disc 2

Software for Windows

• PC-Fax driver

This enables you to send a file from your computer as a fax using the same procedure as when printing the file. (When the fax option is installed.)

☞ INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 9)

• Online manual (for network printer)

Manual in PDF format that are viewed using Adobe Acrobat Reader. To view online manual, specify the path as follows (where "R" represents the letter of your CD-ROM drive):

R:\Manual\EnglishA*\MXPB12.pdf

* "English A" in North America. "English" in Europe.

The following software can be used only when the machine is connected to a network.

• Printer Administration Utility

This allows the administrator to monitor the machine and configure machine settings from a computer. To install and use the Printer Administration Utility, see the Readme file and the manual in PDF format on the "Software CD-ROM" (Disc 2). The Readme file and manual are in the following folder on the CD-ROM. (Substitute the letter of your CD-ROM drive for "R" in the following path.)

R:\Sadmin\Documents\EnglishA*

*"EnglishA" in North America. "English" in Europe.

Software for Macintosh

• PPD file

This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer. The PS3 expansion kit is required to use the machine in a Macintosh environment.

☞ MAC OS X (page 29) ☞ MAC OS 9.0 - 9.2.2 (page 35)

• Online manual (for network printer)

Manual in PDF format that are viewed using Adobe Acrobat Reader. To view online manual, double-click the folders and files in the following order. "Printer Manual" folder - "EnglishA"* folder - "MXPB12" icon. * "English A" in North America. "English" in Europe.

• The PS3 expansion kit is required to use the machine as a printer in a Macintosh environment. In addition, the machine must be connected to a network. A USB connection cannot be used.

• The PC-Fax driver cannot be used in a Macintosh environment.

VERIFYING SYSTEM REQUIREMENTS

SYSTEM REQUIREMENTS

Before installing the software described in this manual, make sure that your computer satisfies the following requirements.

Windows Macintosh*

Operating system Windows 2000 Professional, Windows XP Professional,

Windows XP Home Edition, Windows 2000 Server, Windows Server 2003, Windows Vista, Windows Server 2008

Computer type IBM PC/AT compatible computer

Equipped with a 10Base-T/100Base-TX/1000Base-T LAN board or equipped standard with a USB 2.0/1.1

Display 1024 x 768 dots resolution and 16-bit color or higher is

recommended.

Other hardware requirements

An environment that allows any of the above operating systems to fully operate.

port.

Mac OS 9.0 to 9.2.2, Mac OS X v10.2.8, Mac OS X v10.3.9, Mac OS X v10.4.11, Mac OS X v10.5 to 10.5.6

An environment in which any of the operating systems listed above can fully operate (including Macintosh computers with an Intel processor).

*1 Compatible with models preinstalled with Windows 2000 Professional, Windows XP Professional,

Windows XP Home Edition, Windows 2000 Server, Windows Server 2003, Windows Vista, or Windows Server 2008, and which are equipped standard with a USB interface.

*2 Cannot be used when the machine is connected with a USB cable. The PC-Fax driver and scanner

driver cannot be used.

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Note

For users of Windows NT 4.0/2000/XP/Server 2003/Vista/Server 2008

To perform the procedures described in this manual such as installing the software and configuring settings after installation, administrator authority is required.

SOFTWARE REQUIREMENTS

The following requirements must be met to use the software described in this manual.

Operating system

environment*

Windows PCL6 printer driver,

PCL5c printer driver PS printer driver,

PPD driver PC-Fax driver Facsimile expansion kit Printer Status Monitor Can be used in the standard Printer Administration Utility

Macintosh Macintosh PPD file PS3 expansion kit

* For the types of computers and operating systems that can run the software, see "SYSTEM

REQUIREMENTS" (page 5).

Software Required expansion kits Type of connection*

Can be used in the standard configuration.

PS3 expansion kit

configuration.

Network/ USB

Network only (cannot be used with a USB connection)

CONNECTING THE MACHINE

CONNECTING TO A NETWORK

To connect the machine to a network, connect the LAN cable to the machine's network connector. Use a shielded LAN cable.

After connecting the machine to a network, be sure to configure the IP address and other network settings before installing the software. (The factory default setting for the IP address is to receive the IP address automatically when the machine is used in a DHCP environment.) Network settings can be configured using "Network Settings" in the administrator settings on the machine.

Caution

• If the machine is used in a DHCP environment, the IP address of the machine may change. If this happens, printing will not be possible. This problem can be avoided by using a WINS server or by assigning a permanent IP address to the machine.

• This manual explains how to set up the software in a Windows network environment and in a Macintosh network environment.

X Checking the IP address of the machine

You can check the IP address of the machine by printing out the "PRINTER SETTINGS LIST" in the system settings. Follow these steps to print out the "PRINTER SETTINGS LIST". Press the [SYSTEM SETTINGS] key, touch the [LIST PRINT] key, touch the [PRINTER TEST PAGE] key, and then touch the [PRINTER SETTINGS LIST] key.

CONNECTING THE MACHINE WITH A USB CABLE (Windows)

The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB interface on the machine cannot be used in a Macintosh environment.) The machine and computer must be connected when a message appears during installation of the printer driver. If a USB cable is connected before the printer driver is installed, the printer driver will not be installed correctly. For the procedure for connecting a USB cable, see "WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE" (page 17).

SETUP IN A WINDOWS ENVIRONMENT

This section explains how to install the software and configure settings so that the printer function of the machine can be used with a Windows computer.

OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)

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Insert the "Software CD-ROM"

into your computer's CD-ROM drive.

• If you are installing the printer driver or printer status monitor, insert the "Software CD-ROM" that shows "Disc 1" on the front of the CD-ROM.

• If you are installing the PC-Fax driver or scanner driver, insert the "Software CD-ROM" that shows "Disc 2" on the front of the CD-ROM.

Click the [Start] button ( ), click

[Computer], and then double-click the [CD-ROM] icon ().

• In Windows XP/Server 2003, click the [start] button, click [My Computer], and then double-click the [CD-ROM] icon.

• In Windows 2000, double-click [My Computer] and then double-click the [CD-ROM] icon.

The "SOFTWARE LICENSE"

window will appear. Make sure that you understand the contents of the license agreement and then click the [Yes] button.

Note

You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu. To install the software in the selected language, continue the installation with that language selected.

Read the message in the "Welcome" window and then click the [Next] button.

Double-click the [Setup] icon

().

Note

In Windows Vista/Server 2008, if a message screen appears asking you for confirmation, click [Allow].

OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)

The software selection screen

appears.

Before installing the software, be sure to click the [Display Readme] button and view the detailed information on the software.

*The above screen appears when using the "Disc 1" CD-ROM.

For the steps that follow, see the appropriate page below for the software that you are installing.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

WHEN THE MACHINE IS CONNECTED TO A

•

NETWORK

Standard installation: page 9

Installation by specifying the machine's address: page 13

Printing using the IPP function and the SSL function: page 15

•

WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE: page 17

•

USING THE MACHINE AS A SHARED

PRINTER: page 22 INSTALLING THE PRINTER STATUS MONITOR: page 27

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether the machine is connected to a network or connected by USB cable.

☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 17)

WHEN THE MACHINE IS CONNECTED TO A NETWORK

This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a Windows network (TCP/IP network).

Supported operating systems: Windows 2000*/XP*/Server 2003*/Vista*/Server 2008*

* Administrator's rights are required to install the software.

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Note

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

• To print to the machine over the Internet using the IPP function when the machine is

installed in a remote location, or to print using the SSL (encrypted communication) function, see "Printing using the IPP function and the SSL function" (page 15) and install the printer driver or the PC-Fax driver.

• The installation procedure in this section is for both the printer driver and the PC-Fax driver, although the explanations are centered on the printer driver.

X Standard installation

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

*The above screen appears when using the "Disc 1" CD-ROM.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

Click the [Standard installation]

button.

Note

When [Custom installation] is selected, you can change any of the items below. When [Standard installation] is selected, the installation will take place as indicated below.

• Machine connection method: LPR Direct Print (Auto Search)

• Set as default printer:Yes (excluding the PC-Fax driver)

• Printer driver name: Cannot be changed

• PCL printer display fonts: Installed

If you selected [Custom installation], select [LPR Direct Print (Auto Search)] and click the [Next] button. If you selected other than [LPR Direct Print (Auto Search)], see the following pages:

• LPR Direct Print (Specify Address): page 13

IPP: page 15 •Shared printer: page 22

•

Connected to this computer: page 17

Printers connected to the

network are detected. Select the machine and click the [Next] button.

Note

• If the machine is not found, make sure that the machine is powered on and that the machine is connected to the network, and then click the [Re-search] button.

• You can also click the [Specify condition] button and search for the machine by entering the machine's name (host name) or IP address.

☞ Checking the IP address of

the machine (page 6)

A confirmation window appears.

Check the contents and then click the [Next] button.

When the printer driver selection

window appears, select the printer driver to be installed and click the [Next] button.

Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

When you are asked whether or

not you want the printer to be your default printer, make a selection and click the [Next] button.

If you are installing multiple drivers, select the printer driver to be used as the default printer. If you do not wish to set one of the printer drivers as the default printer, select [No].

ENGLISH

Note

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

Note

If you clicked the [Custom installation] button in step 2, the following windows will appear.

• Printer name window

If you wish to change the printer name, enter the desired name and click the [Next] button.

• Window confirming installation of

the display fonts

To install the display fonts for the PCL printer driver, select [Yes] and click the [Next] button.

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• If you are not installing the PCL printer driver (you are installing the PS printer driver or the PPD driver), select [No] and click the [Next] button.

Follow the on-screen instructions.

Read the message in the window that appears and click the [Next] button. Installation begins.

Note

• If you are using Windows Vista/Server 2008

If a security warning window appears, be sure to click [Install this driver software anyway].

• If you are using Windows

2000/XP/Server 2003

If a warning message regarding the Windows logo test or digital signature appears, be sure to click the [Continue Anyway] or [Yes] button.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

When the installation completed

screen appears, click the [OK] button.

Click the [Close] button in the

window of step 1.

Note

This completes the installation.

• After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 24) to configure the printer driver settings.

• If you installed the PS printer driver or the PPD driver, the PS display fonts can be installed from the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit. See "INSTALLING THE PS DISPLAY FONTS" (page 28).

• If you are using the machine as a shared printer, see "USING THE MACHINE AS A SHARED PRINTER" (page 22) to install the printer driver on each of the client computers.

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

X Installation by specifying the machine's address

When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host name) or IP address of the machine.

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

When you are asked how the

printer is connected, select [LPR Direct Print (Specify Address)] and click the [Next] button.

ENGLISH

*The above screen appears when using the "Disc 1" CD-ROM.

Click the [Custom installation]

button.

Enter the name (host name) or IP

address of the machine and click the [Next] button.

☞ Checking the IP address of the

machine (page 6)

Note

Ask your network administrator for the name (host name).

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

When the model selection

window appears, select the model name of your machine and click the [Next] button.

When the printer driver selection

window appears, select the printer driver to be installed and click the [Next] button.

Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.

Note

Select whether or not you wish

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

the printer to be your default printer and click the [Next] button.

If you are installing multiple drivers, select the printer driver to be used as the default printer. If you do not wish to set one of the printer drivers as the default printer, select [No].

When the printer name window

appears, click the [Next] button.

If you wish to change the printer name, enter the desired name.

When you are asked if you wish to

install the display fonts, select an answer and click the [Next] button.

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• If you are not installing the PCL printer driver (you are installing the PS printer driver or the PPD driver), select [No] and click the [Next] button.

Follow the on-screen instructions.

Read the message in the window that appears and click the [Next] button. Installation begins.

Note

When the installation completed

• If you are using Windows Vista/Server 2008

If a security warning window appears, be sure to click [Install this driver software anyway].

• If you are using Windows

2000/XP/Server 2003

If a warning message regarding the Windows logo test or digital signature appears, be sure to click the [Continue Anyway] or [Yes] button.

screen appears, click the [OK] button.

Click the [Close] button in the

window of step 1.

Note

This completes the installation.

• After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 24) to configure the printer driver settings.

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

X Printing using the IPP function and the SSL function

The IPP function can be used to print to the machine over a network using HTTP protocol. When the machine is in a remote location, this function can be used in place of the fax function to print a higher quality image than a fax. The IPP function can also be used in combination with the SSL (encrypted communication) function to encrypt the print data. This enables secure printing with no concern that the data will be leaked to others.

Note

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

To use the SSL function, configure the "SSL Settings" in the administrator settings of the machine. To configure the settings, see "SYSTEM SETTINGS (ADMINISTRATOR)" in the Operation Manual.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

When you are asked how the

printer is connected, select [IPP] and click the [Next] button.

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*The above screen appears when using the "Disc 1" CD-ROM.

Click the [Custom installation]

button.

If a proxy server is used, specify

the proxy server and click the [Next] button.

To specify a proxy server, select [Print via the proxy server] and then enter the [Address] and [Port number].

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

Enter the machine's URL and

click the [Next] button.

Enter the URL in the following format:

Normal format:

http://<the machine's domain name or IP address>:631* *1 Normally "631" should be entered for the

port number. If the IPP port number has been changed on the machine, enter the new port number.

When SSL is used:

https://< the machine's domain name or IP address>:<port number* *2 Normally the port number and the colon ":"

immediately preceding the port number can be omitted. If the IPP port number for SSL has been changed on the machine, enter the new port number.

/ipp

>/ipp

Perform steps 5 through 12 on

page 14 to continue the installation.

This completes the installation.

• After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 24) to configure the printer driver settings.

Note

If your computer and the machine are connected to the same local area network, you can click the [Search] button to search for the machine. The machine's URL will appear. Select the URL and click the [OK] button. You will return to the above screen and the machine's URL will be automatically entered.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE

Supported operating systems: Windows 2000*/XP*/Server 2003*/Vista*/Server 2008

* Administrator's rights are required to install the software.

Note

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

Click the [Printer Driver] button.

• Make sure that a USB cable is not connected to your computer and the machine.

If a cable is connected, a Plug and Play window will appear. If this happens, click the [Cancel] button to close the window and disconnect the cable.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

• To use the port created when the printer driver is installed for fax data transfer, install the printer driver first and then install the PC-Fax driver.

When you are asked how the

printer is connected, select [Connected to this computer] and click the [Next] button.

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Click the [Custom installation]

button.

When you are asked if you wish

to install the display fonts, select an answer and click the [Next] button.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

Follow the on-screen

instructions.

Read the message in the window that appears and click the [Next] button. When the installation completed screen appears, click the [OK] button.

Note

Click the [Close] button in the

• If you are using Windows Vista/Server 2008

If a security warning window appears, be sure to click [Install this driver software anyway].

• If you are using Windows

2000/XP/Server 2003

If a warning message regarding the Windows logo test or digital signature appears, be sure to click the [Continue Anyway] or [Yes] button.

window of step 1.

When a message appears prompting you to connect the machine to your computer, click the [OK] button.

Note

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer.

Connect the machine to your

computer with a USB cable.

(1) Make sure that the machine is

powered on.

(2) Connect the cable to the USB

connector (B type) on the machine.

The USB interface on the machine complies with the USB 2.0 standard. Please purchase a shielded USB cable.

(3) Connect the other end of the

cable to the USB connector (A type) on your computer.

The machine is found and a Plug and Play window appears.

Installation of the PCL6 printer

driver begins.

When the "Found New Hardware Wizard" appears, select [Install the software automatically (Recommended)], click the [Next] button, and follow the on-screen instructions.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

ENGLISH

Note

• If you are using Windows Vista/Server 2008

If a security warning window appears, be sure to click [Install this driver software anyway].

• If you are using Windows

2000/XP/Server 2003

If a warning message regarding the Windows logo test or digital signature appears, be sure to click the [Continue Anyway] or [Yes] button.

This completes the installation.

• After installing the printer driver, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 24) to configure the printer driver settings.

• If you are using the machine as a shared printer, see "USING THE MACHINE AS A SHARED PRINTER" (page 22) to install the printer driver on each of the client computers.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

When installing the PCL5e printer driver, PS printer driver, PPD driver, or PC-Fax driver

Installation is possible even after the USB cable has been connected. When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

* The above screen appears when using the

"Disc 1" CD-ROM.

Click the [Custom installation]

button.

When you are asked how the

printer is connected, select [Connected to this computer] and click the [Next] button.

When the port selection window

appears, select the port that the PCL6 printer driver is using (USB001, etc.) and click the [Next] button.

When the printer driver selection

window appears, remove the [PCL6] checkmark and select the printer driver to be installed, and then click the [Next] button.

Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.

Note

Select whether or not you wish

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

the printer to be your default printer and click the [Next] button.

If you are installing multiple drivers, select the printer driver to be used as the default printer. If you do not wish to set one of the printer drivers as the default printer, select [No].

When the printer name window

appears, click the [Next] button.

If you wish to change the printer name, enter the desired name.

When you are asked if you wish

to install the display fonts, select [No] and click the [Next] button.

When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

Follow the on-screen instructions.

Read the message in the window that appears and click the [Next] button. Installation begins.

Note

When the installation completed

• If you are using Windows Vista/Server 2008

If a security warning window appears, be sure to click [Install this driver software anyway].

• If you are using Windows

2000/XP/Server 2003

If a warning message regarding the Windows logo test or digital signature appears, be sure to click the [Continue Anyway] or [Yes] button.

screen appears, click the [OK] button.

Click the [Close] button in the

window of step 1.

Note

This completes the installation.

• After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 24) to configure the printer driver settings.

• Make sure that the port of the installed driver is the same as the port used by the PCL6 printer driver. The port used by the printer driver of the machine is indicated by a checkmark on the [Ports] tab of the printer driver properties window.

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer.

ENGLISH

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

USING THE MACHINE AS A SHARED PRINTER

If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.

•

Note

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

Ask your network administrator for the server name and printer name of the machine on the network.

• For the procedure for configuring settings on the print server, see the operation manual or the Help file of the operating system. The "print server" explained here is a computer that is connected directly to the machine, and "clients" are other computers connected to the same network as the print server.

•

Install the same printer driver on client computers as the printer driver that is installed on the print server.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

*The above screen appears when using the "Disc 1" CD-ROM.

Click the [Custom installation]

button.

Select [Shared Printer] and click

the [Next] button.

Select the printer name

(configured as a shared printer).

(2)(1)

(1) Select the printer name

(configured as a shared printer on a print server) from the list.

If you are using Windows 2000/XP/Server 2003, you can also click the [Add Network Port] button displayed below the list and select the printer to be shared by browsing the network in the window that appears.

(2) Click the [Next] button.

Note

If the shared printer does not appear in the list, check the settings on the print server.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

Perform steps 5 through 12 on

page 14 to continue the installation.

In the printer driver selection screen, be sure to select the same type of printer driver as the printer driver installed on the print server.

This completes the installation.

If you installed the PS printer driver or the PPD driver, the PS display fonts can be installed from the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit. See "INSTALLING THE PS DISPLAY FONTS" (page 28).

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INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE

After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in the machine. Follow the steps below to configure the printer driver.

Note

If the PPD driver is installed, see "When the PPD driver is installed" (page 26).

X When the PCL printer driver or PS printer driver is installed

Click the [Start] button ( ), click

[Control Panel], and then click [Printer].

• In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes].

• In Windows 2000, click the [Start] button, select [Settings], and then click [Printers].

Note

If [Printers and Faxes] does not appear in the [start] menu in Windows XP, click the [start] button, click [Control Panel], click [Printers and Other Hardware], and then click [Printers and Faxes].

Open the printer properties window.

Click the [Auto Configuration]

button.

The settings are automatically configured based on the detected machine status.

(1) Right-click the printer driver

icon of the machine.

(2) Select [Properties].

Click the [Configuration] tab.

Set the printer configuration properly. Otherwise, printing may not take place correctly.

Configure the image of the

machine.

An image of the machine is formed in the printer driver configuration window based on the options that are installed.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

ENGLISH

(1)

(1) Select the options that are

installed on the machine.

(2) Click the [OK] button.

Note

To cancel the image settings, click the [Cancel] button.

Click the [OK] button in the printer properties window.

Note

If automatic configuration fails, configure the settings manually.

• You can check the options that are installed and the tray settings by printing out the "PRINTER SETTINGS LIST" in the system settings of the machine. (However, note that "Input Tray Options" must be set to the number of trays on the machine.) Follow these steps to print out the "PRINTER SETTINGS LIST": Press the [SYSTEM SETTINGS] key, touch the [LIST PRINT] key, touch the [PRINTER TEST PAGE] key, and then touch the [PRINTER SETTINGS LIST] key.

• Click the [Set Tray Status] button and then set the following items. Select a tray from the "Paper source" menu, set the size of paper loaded in the tray from the "Set Paper Size" menu, and select the type of paper from the "Set Paper Type" menu. Repeat for each of the trays.

(2)

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

X When the PPD driver is installed

Click the [Start] button ( ), click

[Control Panel], and then click [Printer].

• In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes].

• In Windows 2000, click the [Start] button, select [Settings], and then click [Printers].

Note

If [Printers and Faxes] does not appear in the [start] menu in Windows XP, click the [start] button, click [Control Panel], click [Printers and Other Hardware], and then click [Printers and Faxes].

Open the printer properties window.

(1) Right-click the printer driver

icon of the machine.

(2) Select [Properties].

Configure the printer driver for

the options installed on the machine.

(1) Click the [Device Settings] tab. (2) Configure each item based on

the machine configuration.

The items and the procedures for configuring the items vary depending on the operating system version.

(3) Click the [OK] button.

Note

You can check the options that are installed on the machine by printing out the "PRINTER SETTINGS LIST" in the system settings. (However, note that "Input Tray Options" must be set to the number of trays on the machine.) Follow these steps to print out the "PRINTER SETTINGS LIST": Press the [SYSTEM SETTINGS] key, touch the [LIST PRINT] key, "PRINTER TEST PAGE" key and then touch the "PRINTER SETTINGS LIST" key.

INSTALLING THE PRINTER STATUS MONITOR

Printer Status Monitor is a printer utility that allows general users to check the current status of the machine on their computer screen, such as whether or not the machine is ready to print. The Printer Status Monitor shows error information such as paper misfeeds, printer configuration information (whether or not a finisher is installed, etc.) as an image, the paper sizes that can be used, and the amount of paper remaining.

ENGLISH

Note

Supported operating systems: Windows 2000

* Administrator's rights are required to install the software.

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 7), perform the steps below.

The Printer Status Monitor cannot be used in the following situations:

• When the machine is connected by a USB cable.

• When printing to the machine using the IPP function.

/XP*/Server 2003*/Vista*/Server 2008

Click the [Printer Status Monitor]

button.

When the installation completed screen appears, click the [Finish] button.

To have the Printer Status Monitor start automatically when your computer is started, select the [Add this program to your Startup folder] checkbox and click the [Finish] button.

Click the [Close] button in the

window of step 1.

Note

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer.

Follow the on-screen

instructions.

This completes the installation.

For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file: Click the Windows [start] button, select [All Programs] ([Programs] in Windows 2000), select [SHARP Printer Status Monitor] and then select [Help].

INSTALLING THE PS DISPLAY FONTS

Fonts that can be used by the PS printer driver are contained on the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit. Install these fonts as needed for the PS printer driver.

Insert the "PRINTER UTILITIES"

CD-ROM that accompanies the PS3 expansion kit into your computer's CD-ROM drive.

Click the [Start] button ( ), click

[Computer], and then double-click the [CD-ROM] icon ().

• In Windows XP/Server 2003, click the [start] button, click [My Computer], and then double-click the [CD-ROM] icon.

• In Windows 2000, double-click [My Computer], and then double-click the [CD-ROM] icon.

Double-click the [Setup] icon

().

Note

In Windows Vista/Server 2008, if a message screen appears asking you for confirmation, click [Allow].

Click the [PS Display Font]

button.

Follow the on-screen

instructions.

The "SOFTWARE LICENSE"

window will appear. Make sure that you understand the contents of the license agreement and then click the [Yes] button.

Note

Read the message in the "Welcome" window and then click the [Next] button.

Click the [Close] button in the

screen of step 6.

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Sharp MX-PB12 User Manual

Specifications and Main Features

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User Manual