Sharp MX-M905 User Manual

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Page 1

DIGITAL MULTIFUNCTIONAL SYSTEM

User's Manual

MODEL: MX-M905

Click to jump to the table of contents of the desired chapter.

BEFORE USING THE MACHINE

Functions of the machine and procedures for placing originals and loading paper

COPIER

Using the copy function

PRINTER

Using the printer function

FACSIMILE

Using the fax function

SCANNER / INTERNET FAX

Using the scan / Internet fax function

DOCUMENT FILING

Storing jobs as files on the hard drive

MANUAL FINISHING

Using the manual finishing function

SYSTEM SETTINGS

Configuring settings to make the machine easier to use

Page 2

HOW TO USE THIS MANUAL

Click a button below to move to the page that you wish to view. The following explanation assumes that Adobe Reader XI is being used (Some buttons do not appear in the default state.).

(1) (2) (3) (4)

(5)

(6)

(1) Return to top page button

If an operation does not proceed as expected, click this button to start over again.

(2) Back one page button

Displays the previous page.

(3) Forward one page button

Displays the next page.

If a button does not appear, refer to Adobe Reader Help to display the button.

(4) Return to previously displayed page button

Displays the page that was displayed before the current page.

(5) Title button

Displays the page of the title indicated by the button.

(6) Contents button

Displays the contents of each chapter. For example, if the current page is part of the printer chapter, the table of contents of the printer chapter appears.

Page 3

ABOUT OPERATION MANUAL

This manual explains how to use the MX-M905 digital multifunctional system.

Please note

• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows different depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.10 in the case of Mac OS X. The screens may be different depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

8.1. The screens may be

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a multi bypass tray, large capacity tray, saddle stitch finisher, punch module, and

curl correction unit is installed on the MX-M905. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

This alerts you to a situation that could result in death or serious personal injury. This alerts you to a situation that could result in personal injury or damage to properties.

This alerts you to a situation where there is a risk of machine damage or failure.

This supplements function or operation procedure.

This explains how to stop or correct an operation.

This describes a routine work relevant to setting mode.

Page 4

BEFORE USING THE MACHINE

PART NAMES AND FUNCTION . . . . . . . . . . . . . . . 1-3

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

• AUTOMATIC DOCUMENT FEEDER AND

DOCUMENT GLASS. . . . . . . . . . . . . . . . . . . . . 1-7

• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . 1-8

• OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . 1-9

TURNING ON THE POWER. . . . . . . . . . . . . . . . . . . 1-10

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

• TOUCH TYPES . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

• HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . 1-14

• PREVIEW SCREEN . . . . . . . . . . . . . . . . . . . . . 1-17

OPERATION OF FREQUENTLY USED KEYS . . .

•

• ACTION PANEL . . . . . . . . . . . . . . . . . . . . . . . . 1-24

• CONFIRMATION SCREEN FOR FAVORITE

MENUS AND SETTINGS . . . . . . . . . . . . . . . . . 1-24

Eco . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26

• ECO FUNCTIONS OF THE MACHINE . . . . . . . 1-26

• AUTO POWER SHUT-OFF MODE . . . . . . . . . . 1-27

• PREHEAT MODE . . . . . . . . . . . . . . . . . . . . . . . 1-28

• ECO RECOMMENDATION FUNCTION

DISPLAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28

• AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF

MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29

• ECO SCAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29

• POWER ON/OFF SCHEDULE SETTING . . . . . 1-30

• SPECIFIC DATE OPERATION SETTINGS . . . 1-30

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . 1-31

• AUTHENTICATION BY USER NUMBER . . . . . 1-31

• AUTHENTICATION BY LOGIN

NAME/PASSWORD . . . . . . . . . . . . . . . . . . . . . 1-33

• ACTIVE DIRECTORY LINKING FUNCTION. . . 1-36

BILLING CODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39

• BILLING CODE . . . . . . . . . . . . . . . . . . . . . . . . . 1-39

• USE BILLING CODE . . . . . . . . . . . . . . . . . . . . . 1-40

• REGISTERING A NEW BILLING CODE . . . . . . 1-43

• EDITING OR DELETING THE REGISTERED

BILLING CODE . . . . . . . . . . . . . . . . . . . . . . . . . 1-46

1-23

CLOUD LINK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-49

• BEFORE USING THE CLOUD LINK

FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-49

• UPLOADING SCANNED DATA TO A CLOUD

SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50

• PRINTING DATA IN A CLOUD SERVICE . . . . 1-50

AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52

REMOTE OPERATION OF THE MACHINE . . . . . . 1-54

UNIVERSAL DESIGN IN THE MACHINE. . . . . . . . 1-55

• UNIVERSAL DESIGN RELATED TO

OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55

UNIVERSAL DESIGN RELATED TO VISION . . .

•

UNIVERSAL DESIGN RELATED TO HEARING . . .

•

UNIVERSAL DESIGN FEATURES. . . . . . . . . . . . . .

ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-59

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-62

• NAMES AND LOCATIONS OF TRAYS . . . . . . 1-62

• THE DEFINITION OF "R" IN PAPER SIZE . . . 1-62

• APPLICABLE PAPER TYPES . . . . . . . . . . . . . 1-63

LOADING PAPER IN THE TRAY 1/2 . . . . . . . . . . . 1-66

LOADING PAPER IN THE TRAY 3/4 . . . . . . . . . . . 1-69

LOADING PAPER IN THE LARGE CAPACITY

TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

LOADING PAPER IN THE LARGE CAPACITY

TRAYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-78

LOADING PAPER INTO THE BYPASS TRAY. . . . 1-83

HOW TO PLACE THE ORIGINAL

SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND

STATUS OF THE ORIGINAL . . . . . . . . . . . . . . . . . 1-88

AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . . 1-89

DOCUMENT GLASS. . . . . . . . . . . . . . . . . . . . . . . . 1-91

1-56

1-57

1-73

1-1

Page 5

BEFORE USING THE MACHINE

STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

TYPES OF JOB STATUS SCREENS . . . . . . . . . . . 1-93

STOPPING/DELETING A JOB IN PROGRESS OR

RESERVED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-95

PRIORITY PROCESSING OF A RESERVED JOB . . .

CHECKING A RESERVED JOB OR THE JOB IN

PROGRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-98

CHECKING COMPLETED JOBS. . . . . . . . . . . . . . . 1-99

READING THE JOB LIST . . . . . . . . . . . . . . . . . . . . 1-100

1-96

ADDRESS BOOK

ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-103

ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . . . 1-104

STORING ADDRESSES THROUGH DIRECT

ENTRY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-107

STORING ADDRESSES THROUGH GLOBAL

ADDRESS SEARCH . . . . . . . . . . . . . . . . . . . . . . . . 1-108

STORING ADDRESSES FROM FAX OR IMAGE

SEND LOGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-110

STORING GROUPS . . . . . . . . . . . . . . . . . . . . . . . . . 1-111

EDITING/DELETING ADDRESSES IN ADDRESS

BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-113

SETTING THE SCOPE FOR PUBLICIZING

CONTACTS AND GROUPS. . . . . . . . . . . . . . . . . . . 1-115

DELETING THE TRANSMISSION HISTORY . . . . . 1-116

PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . 1-117

FINISHER (50-SHEET STAPLING) . . . . . . . . . . . . . 1-119

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . 1-119

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-119

• REPLACING THE CARTRIDGE . . . . . . . . . . . . 1-120

FINISHER (100-SHEET STAPLING) . . . . . . . . . . . . 1-123

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . 1-123

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-124

• REPLACING THE CARTRIDGE . . . . . . . . . . . . 1-124

• DISCARDING STAPLE WASTE . . . . . . . . . . . . 1-126

SADDLE STITCH FINISHER (50-SHEET

STAPLING). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-128

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . 1-128

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-129

• REPLACING THE CARTRIDGE . . . . . . . . . . . . 1-129

SADDLE STITCH FINISHER (100-SHEET

STAPLING). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-136

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . 1-136

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-137

• REPLACING THE CARTRIDGE . . . . . . . . . . . 1-137

• DISCARDING STAPLE WASTE . . . . . . . . . . . 1-142

• DISCARDING PAPER WASTE . . . . . . . . . . . . 1-143

PUNCH MODULE (MX-PNX4B) . . . . . . . . . . . . . . . 1-145

• DISCARDING PUNCH WASTE . . . . . . . . . . . . 1-145

PUNCH MODULE (MX-PN13B) . . . . . . . . . . . . . . . 1-147

• DISCARDING PUNCH WASTE . . . . . . . . . . . . 1-147

FOLDING UNIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-149

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-149

INSERTER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-150

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-150

STATUS INDICATORS . . . . . . . . . . . . . . . . . . . . . . 1-151

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-151

Sharp OSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-152

• APPLICATION COMMUNICATION . . . . . . . . . 1-152

• EXTERNAL ACCOUNT APPLICATION . . . . . . 1-153

REMOVING MISFEEDS

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . 1-155

MAINTENANCE

REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . 1-156

• CLEANING THE DOCUMENT GLASS AND

AUTOMATIC DOCUMENT FEEDER. . . . . . . . 1-156

• CLEANING THE BYPASS FEED ROLLER . . . 1-158

REPLACEMENT OF TONER CARTRIDGE . . . . . . 1-161

REPLACING THE WASTE TONER BOTTLE. . . . . 1-163

REPLACING THE STAMP CARTRIDGE . . . . . . . . 1-164

CHARACTER ENTRY

NAMES AND FUNCTIONS OF SOFT KEYBOARD

KEYS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-166

1-2

Page 6

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

(7) (8) (9) (10)

(1) (3) (4) (6)(5)(2)

BEFORE USING THE MACHINE

PART NAMES AND FUNCTION

EXTERIOR

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned at one time.

► AUTOMATIC DOCUMENT FEEDER

(2) Front cover

Open this to remove a paper misfeed from or to switch the main power switch on and off.

(3) USB connector (A type)

This is used to connect a USB device such as a USB memory device to the machine. For the USB cable, use a shielded cable. Supports USB 2.0 (Hi-Speed).

(4) Operation panel

This panel hosts the [ button/indicator, [Home Screen] button/indicator, main power button, IC card reader holder, USB port (A type) and touch panel. Use the touch panel to operate each of these functions.

► OPERATION PANEL

Power

] button, [Power Save]

(page 1-9)

(page 1-89)

(5) Keyboard

Use this as a substitute for the soft keyboard displayed on the touch panel. When not being used, it can be stored under the operation panel.

► NAMES AND FUNCTIONS OF SOFT KEYBOARD

KEYS (page 1-166)

(6) Toner tray

This tray contains toner cartridge. When the toner in a cartridge runs out, the cartridge that ran out must be replaced.

REPLACEMENT OF TONER CARTRIDGE (page 1-161)

►

(7) Tray 1

Store paper in this tray. Up to 1200 sheets can be stored.

► LOADING PAPER IN THE TRAY 1/2

(8) Tray 3

Store paper in this tray. Up to 500 sheets can be stored.

► LOADING PAPER IN THE TRAY 3/4

(9) Tray 4

Store paper in this tray. Up to 500 sheets can be stored.

► LOADING PAPER IN THE TRAY 3/4

(10) Tray 2

Store paper in this tray. Up to 800 sheets can be stored.

► LOADING PAPER IN THE TRAY 1/2

(page 1-66)

(page 1-69)

(page 1-66)

1-3

Page 7

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Optional

(3)(1) (2) (4)

(6) (7) (8) (9) (10) (11)(5)

(1) Finisher (100-sheet stapling)

This staples and outputs paper.

► FINISHER (100-SHEET STAPLING)

(2) Saddle stitch finisher (100-sheet stapling)

This staples and folds paper.

► SADDLE STITCH FINISHER (100-SHEET

STAPLING) (page 1-136)

(3) Status indicator

The status of the machine is indicated.

► STATUS INDICATORS

(4) Bypass tray

Use this tray to feed paper manually. When loading paper larger than 8-1/2" × 11"R or A4R, pull out the extension guide.

► LOADING PAPER INTO THE BYPASS TRAY

1-83)

(5) Saddle stitch finisher (50-sheet stapling)

This staples and folds paper.

► SADDLE STITCH FINISHER (50-SHEET

STAPLING) (page 1-128)

(page 1-151)

(page 1-123)

(page

(6) Finisher (50-sheet stapling)

This staples and outputs paper.

► FINISHER (50-SHEET STAPLING)

(7) Trimming module

This trims the excess of saddle-stitched output.

(8) Punch module

This punches and outputs paper.

(9) Curl correction unit

This punches and outputs paper.

(10) Tray 5 (MX-LC12)

Store paper in this tray. Up to 3500 sheets can be stored.

► LOADING PAPER IN THE LARGE CAPACITY

TRAY (page 1-73)

(11) Tray 5 (MX-LCX3 N)

Store paper in this tray. Up to 3000 sheets can be stored.

► LOADING PAPER IN THE LARGE CAPACITY

TRAY (page 1-73)

(page 1-119)

1-4

Page 8

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

(3) (4)

(2)(1)

Optional

(1) Inserter

Covers and insertion sheets to be inserted into printed sheets can be loaded. Using the manual finishing function, you can directly feed paper into the finisher or saddle stitch finisher to staple, punch or fold the paper.

(2) Bypass tray

Use this tray to feed paper manually. When loading paper larger than 8-1/2" × 11"R or A4R, pull out the extension guide.

► LOADING PAPER INTO THE BYPASS TRAY

1-83)

(3) Folding unit

This folds and outputs paper.

(4) Large capacity trays

Store paper in this tray. Up to 2500 sheets can be stored in each tray.

► LOADING PAPER IN THE LARGE CAPACITY

TRAYS (page 1-78)

(page

1-5

Page 9

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

(1) (2)

(3) (4) (5) (6)

INTERIOR

(1) The main power switch

Use this switch to turn on the power for the machine. When using the fax or Internet fax functions, always keep this switch in the " " position.

► TURNING ON THE POWER

(2) Toner cartridge

This cartridge contains toner. When the toner in a cartridge runs out, replace with new one.

► REPLACEMENT OF TONER CARTRIDGE

1-161)

(3) Paper reversing section cover

This unit is used for reversing paper when 2-sided printing is performed. Open this cover to remove a paper misfeed.

(4) Fusing unit

Heat is applied here to fuse the transferred image onto the paper.

The fusing unit is hot. Take care not to burn yourself when removing a misfeed.

(page 1-10)

(page

(5) Transfer belt

This belt takes the image formed with toner off the photoconductive unit and transfers the image onto paper.

Do not touch or damage the transfer belt. This may cause a defective image.

(6) Waste toner bottle

This bottle collects excess toner that is produced during printing.

► REPLACING THE WASTE TONER BOTTLE

1-163)

A service technician collects replaced waste toner bottles.

(page

1-6

Page 10

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS

(1) (3)

(1) Document feeding cover

Open this cover to remove an original misfeed.

(2) Original guides

These guides help ensure that the original is scanned correctly. Adjust the guides to the width of the original.

(3) Document feeder tray

Place the original. Place the original with the print side facing up.

► AUTOMATIC DOCUMENT FEEDER

(2) (4)

(5) (6)

(page 1-89)

(4) Original exit tray

The original is discharged to this tray after scanning.

(5) Scanning area

Originals placed in the automatic document feeder tray are scanned here.

► SCANNING AREA

(6) Document glass

If you want to scan books or other thick originals that cannot be fed through the automatic document feeder, place them on this glass.

► DOCUMENT GLASS (page 1-91)

(page 1-157)

1-7

Page 11

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Facsimile expansion kit (Option)

SIDE AND BACK

(1)

(2)

(3)

(4)

(5)

(1) USB connector (A type)

This is used to connect a USB device such as a USB memory device to the machine. Supports USB 2.0 (Hi-Speed).

(2) USB connector (B type)

Cannot be used.

(3) LAN connector

Connect the LAN cable to this connector when the machine is used on a network. Use a shielded LAN cable.

(4) Service-only connector

This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction. Important note for service technicians: The cable connected to the service connector must be less than 118" (3 m) in length.

(6)

(7)

(5) Power plug

(6) External telephone line jack

When the fax function of the machine is used, an extension phone can be connected to this jack.

(7) Telephone line jack

When the fax function of the machine is used, the telephone line is connected to this jack.

1-8

Page 12

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

OPERATION PANEL

This section describes the names and functions of the respective parts of the operation panel.

(2) (3)(1)

(4) (5) (6) (7)

(1) Main power indicator

This lamp lights up when the machine's main power switch is in the " " position.

► TURNING ON THE POWER

(2) [

Power

] button

Use this button to turn the machine's power on and off.

► TURNING ON THE POWER

(3) [Power Save] button/indicator

Use this button to set the machine to Sleep mode for energy saving. [Power Save] button blinks when the machine is in Sleep Mode.

► AUTO POWER SHUT-OFF MODE

[Home Screen] key

Use your finger to touch the [Home Screen] key. If you use a pen or other tool to touch the key, it may not operate properly. Risk of malfunctioning if you use with jewelry or other accessories.

You can change the angle of the touch panel.

(page 1-10)

(page 1-27)

(4) USB connector (A type)

This is used to connect a USB device such as a USB memory device to the machine. For the USB cable, use a shielded cable. Supports USB 2.0 (Hi-Speed).

(5) IC card reader holder

Place an IC card reader here when IC cards are used for user authentication.

(6) Touch panel

Messages and keys appear on the touch panel display. Operate the machine by directly tapping the displayed keys.

► TOUCH TYPES

(7) [Home Screen] key

Use this button to display the home screen.

► HOME SCREEN

(page 1-11)

(page 1-14)

1-9

Page 13

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

[Power] button

Main power indicator

The main power switch

TURNING ON THE POWER

This section describes how to turn on/off the machine's power and how to restart the machine. Operate two power switches: the main power switch inside the front cover, located in the lower left corner, and the [Power] button on the operation panel.

Turning on the power

• Turn the main power switch to the " " position.

• When the main power indicator lights in green, press the [Power] button.

Turning off the power

Turn off the power by pressing the [Power] button, then turn the main power switch to the " " position.

Restart the machine

Turn off the power by pressing the [Power] button and then press it again to turn on the power.

• When turning off the main power switch, press the [Power] button on the operation panel and then turn the main power switch to the " " position. In a sudden case of main power outage, turn the power for the machine back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been turned off prior to the [Power] button being turned off, abnormal noises, degraded image quality or other problems may result.

• Turn off both the [Power] button and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

• When using the fax or Internet fax function, always keep the main power switch in the " " position.

• In order for some settings to take effect, the machine must be restarted. In some states of the machine, restarting with the [Power] button may not make the settings take effect. In this case, turn off the main power switch and then turn it on again.

1-10

Page 14

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Easy Scan

HDD File retrieve

Others

Margin Shift

Off

Right

Down

Left

( 0~2 )

inch

1/2

Sharp OSA

No. of copies

Text/Printed Photo

Photo

Text/Photo

Easy Scan

HDD File retrieve

Data in Folder

Job Status

Send and Print

Call Eco Program

Store Data Temporarily

LINE PRINTER

TOUCH PANEL

TOUCH TYPES

In addition to tapping, equivalent to conventional touching, the touch panel of the machine can be operated by long touching, flicking and sliding.

Operation types

Tapping

Touch the panel with your finger and then lift it quickly. Use this method to select a key, tab or check box.

Long touching

Touch the panel with your finger and hold it for a while. Keep holding (long touching) it on the action panel or characters in the text box to display characters in a balloon.

Flicking

Flick the panel to scroll a preview image quickly.

Sliding

Slide the scroll bar (with your finger touching the panel) to scroll up and down a list with a large number of items.

Double tapping

Touch the screen twice. Use this operation to enlarge the image in the preview.

Pinch

Touch the screen with two fingers and move them toward each other. This is used to reduce the browser and preview display.

Dragging

Drag (slide your finger touching the panel in a random direction) to replace a page in the original during preview.

Spread

Touch the screen with two fingers and move them away from each other. This is used to enlarge the browser and preview display.

1-11

Page 15

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Others

Margin Shift

Off

Right

Left

Down

Adjust 2nd pg value to 1st.

Back

Preview

Side 1 Side 2

Proof Copy

Start

11x14

8½x14

8½x11

1/21/2

( 0~2 )

inch

( 0~2 )

inch

(A)

(B) (B)

(E)

(C)

(D)

(C)

Preview

Speaker

Start

ABC

Address

All

Frequent

Use

Narrow Down

All

Category

All

Sending History

Call by Search Number

Print Individual List

Call Search Number

Add New

Send Same Image as Fax Address

Category 0

Category 1

Category 5

Category 3

Category 2

Category 4

Category 6

(A)

(C)

(B)

Others

Background Adjustment

Adjust Original Background Darkness.

Preview

Off

Touch [+] darken background. Touch [-] erase background.

Original

Change Size/Direction.

Erase

Erase Shadow Around

Sharpness

Adjust Outline of Image

Exposure

Select Type/Exposure

Proof Copy

Start

11x14

8½x14

8½x11

(A)

Operation on respective screens

Key (tapping)

A. Tap to select an item. The selected key turns into a different color. B. Tap numeric keys to enter numbers. C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop

touching. D. Tap to enter a checkmark and enable the setting. E. Tap here to close the screen.

List (tapping, sliding and flicking)

A. Tap to select an item. The selected item turns into a different color. B. Slide the bar up and down.

It appears when the item does not fit in the screen. C. Flick the key upwards or downwards. The item scrolls up or down.

Slider (sliding)

A. Slide the knob from side to side.

Back

1-12

Page 16

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Preview CA

Original

Others

Auto

Direct EntryInchAB Custom Size

Image Orientation

No. of copies

Skip Blank Page in Original

Copy Ratio

Enlarge/Reduce Copy

Blank Page Skip

Background Adjustment

2-Sided Copy

216 x 343

B5R B4

A5R A4 A3

B5 A4R 216 x 340

Proof Copy

Start

(A)

Send and Print

Scan Original Again Without change Settings

Store Data in Folder

File

Store Data Temporarily

Quick File

Proof Copy

Start

Program Registration

(A)

Tab (tapping)

A. Tap a tab to switch what is displayed.

Preview screen (Double tapping/ Pinch/ Spread)

A. When a preview screen is "pinched", the screen image is reduced. When "spread", the image is enlarged.

When "Double tapping", the image is also enlarged.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Easy Copy

Easy Scan

Operation

Guide

Enlarge

Display Mode

Settings Total Count LCD Control

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

LINE PRINTER

Job Status

CLOUD PORTAL

10:15 AM

Toner Quantity

Easy

Fax

Tap a mode to change to

that mode.

►Changing mode

from the mode display

(page 1-16)

Select shortcut keys for

modes or functions.

►Changing mode

from the Home

screen (page 1-16)

Use these keys to select

functions that make the

machine easier to use.

Displays the machine's status other than the job using icons.

► Icon indicating the status of the machine

(page

1-15)

Displays the job in progress or waiting with text or icon.

Select functions that can be utilized in respective modes. Tap the tab, and the list of function keys is displayed.

► ACTION PANEL

(page 1-24)

Switch the pages for displaying shortcut keys.

Displays the time.

HOME SCREEN

Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen displays the keys for selecting modes or functions.

For procedures for adding and deleting shortcut keys, see "U/I Customize Guide".

• To set the home screen for each "Favorite Operation Group List": In "Settings (Web version)", select [User Control] → [Favorite Operation Group List] → [Home Screen List]. Perform this setting when user authentication is used.

• To display the External Service Connect shortcut keys: You can add shortcut keys for the External Service Connect functions (Google Drive, OneDrive, SharePoint Online, Gmail, Exchange (E-Mail)) to the home screen. These functions can be enabled in the system settings. When a function is enabled in the system settings, you can add a shortcut key for that function to the home screen. External Service Connect settings are configured in "Settings (administrator)" - [System Settings] → [Network Settings] → [External Print Services Settings].

1-14

Page 18

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Icon indicating the status of the machine

Icon Machine status Icon Machine status

Printer data is being processed. A USB device is installed.

Printer data is being printed. The field support system is enabled.

Send data exists. Single-byte alphanumeric character entry

Forward error data exists. A data security kit is installed.

Received data exists. Connecting to the access point (Level 4)

Received confidential fax data exists. Connecting to the access point (Level 3)

Received data is held. Connecting to the access point (Level 2)

Received preview data exists. Connecting to the access point (Level 1)

OSA communication is in progress. Not connected to the access point

Enlarge display mode is enabled. Bad connection of the wireless LAN device in

Eco mode is enabled. Waiting for the access point

A maintenance notification is issued. A LAN cable is not connected.

Remote operation is in progress.

* Contact your dealer or nearest SHARP Service Department.

the machine

1-15

Page 19

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Operation

Guide

Enlarge

Display Mode

Settings

Total Count

LCD Control

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Easy Scan

10:15 AM

Job Status

CLOUD PORTAL

Easy

Fax

CLOUD PORTAL

Press the [Home Screen] key.

Tap the mode icon.

Preview

Copies

Start

Original

Paper Select

Tray 1 1 → 1

8½x11

2-Sided Copy Copy Ratio Staple / Punch

100%

Detail

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Off

8½x11

Preview Auto Set

Original

Address Fax Number

Address Book History

Global

Address Search

Scan to HDD/

USB

Detail

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Start

Color Start

B/W

8½x11

Tap on the mode display.

Preview Auto Set

Original

Address Fax Number

Detail

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Start

Color Start

Address Book

Scan to HDD/

USB

8½x11

Select the mode.

Network Folder

Easy Fax

Easy Scan

Easy Copy

Fax E-Mail

FTP/Desktop

Internet Fax

B/W

Tap the key that shows .

Tap for any mode desired.

CHANGING MODES

Changing mode from the Home screen

Changing mode from the mode display

Toner Quantity

Operation

Guide

Enlarge

Settings Total Count LCD Control

Display Mode

Job Status

For procedures for editing the home screen, see "U/I Customize Guide".

1-16

Page 20

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Start

Preview

Scan Again

Start

Send and Print

Scan Original Again Without change Settings

Store Data in Folder

File

Store Data Temporarily

Quick File

Proof Copy

Program Registration

In Easy mode In Normal mode

A preview after folding is shown immediately.

The set folding flush is reproduced.

Start

Proof Copy

View

Folding

PREVIEW SCREEN

In the preview screen, you can view output images or images stored in the machine using the touch panel.

Keys used in the preview screen

This changes the mode to edit mode. Pages of the original can be changed, rotated, or deleted.

* This reduces the image.

* This displays the scroll bar for

enlargement/reduction operations.

* This rotates the preview image of whole

page in the arrow's direction. The printing result is not rotated.

* This displays preview images of

respective pages.

This displays thumbnails of preview

images. Moving the slider to the left reduces the image, and moving the slider to the right enlarges the image.

* This enlarges the image. * This displays pages in a 3D view.

* Can also be used in Easy mode.

Preview when folding is used

If you tapped the [Output] key of copy mode to configure folding settings, you can view a preview with the folding settings applied. This can be performed when you tap to display the pages in a 3D layout.

► FOLDING OUTPUT PAPER (page 2-51)

• The display position of an image can be moved by dragging it while it is enlarged.

• To enlarge an image, double-tap it when the preview image is displayed by page.

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Page 21

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

Move the Page

Rotate 180 Degrees

Specify Chapter Inserts

Insert Blank Page

Delete the Page

Erase Specified Original Area

Erase Specified Range

52341

Deleting a page

In the preview screen, tap to switch to edit mode.

• You can also delete the page by tapping [Delete the Page] on the action panel.

• You can also delete the page by dragging a page to .

Tap the page you want to delete, and tap .

Cancel and ReturnSelect the location to move.

21 3 4 5

Edit End

• To undo the deletion, tap . To redo the deletion, tap .

Erase Specified Range

Erase Specified Original Area

Delete the Page

Move the Page

Rotate 180 Degrees

Insert Blank Page

4321

Edit End

Tap the [Edit End] key.

1-18

Page 22

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

4 5321

Edit End

4 5321

Moving a page

In the preview screen, tap to switch to edit mode.

Tap the page you want to move, and drag to move the page.

You can also move the page by tapping [Move the Page] on the action panel and then tap of the destination.

Tap the [Edit End] key.

Rotating a page

In the preview screen, tap to switch to edit mode.

Tap the page you want to rotate, and drag or to rotate the page.

You can also rotate the page by tapping [Rotate 180 Degrees] (Copy mode only) or [Rotate 90 Degrees] (Fax and scanner mode only) on the action panel.

Tap the [Edit End] key.

1-19

Page 23

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

4 5321

Edit End

4 5321

Setting chapter inserts

When N-Up or 2-Sided is specified, you can move a page marked with to the first page.

In the preview screen, tap to switch to edit mode.

Tap the page you want to set chapter

inserts.

Tap .

is displayed on the page.

• You can also set chapter inserts by tapping [Specify Chapter Inserts] on the action panel.

• To cancel the Chapter Inserts setting: Tap displayed on the page, or select the page and tap [Cancel Chapter Inserts of Selected Page.] on the action panel.

Tap the [Edit End] key.

1-20

Page 24

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

Cancel and ReturnSelect the location to insert blank

page.

45321

Edit End

Move the Page

Rotate 180 Degrees

Specify Chapter Inserts

Insert Blank Page

Delete the Page

Erase Specified Original Area

Erase Specified Range

4 5321

Inserting a blank page

In the preview screen, tap to switch to edit mode.

Tap , and tap for the location into which you want to insert a blank page.

You can also insert a blank page by tapping [Insert Blank Page] on the action panel.

Tap the [Edit End] key.

Deleting part of the original image

In the preview screen, tap to switch to edit mode.

Tap [Erase Specified Range] on the action panel.

1-21

Page 25

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Specify Range2

Specify Range3

Specify Range4

Erase Specified Range

Apply This Erase Position to This Page.

Reverse Erase Range

Apply This Erase Position to All Pages.

1 / 6

Copies

Paper Select

Auto

Exposure

Auto

Original

Auto A4

Start

Send and Print

Scan Original Again Without change Settings

Store Data in Folder

File

Store Data Temporarily

Quick File

Proof Copy

Program Registration

2-Sided Copy

1-Sided→1-Sided

Copy Ratio

100%

Others

Output

N-Up

Off

Start

Color Mode

Auto/Mono2

Resolution

200x200dpi

File Format

PDF

Original

Auto

Others

Address Book

Subject

File Name

Address Touch to input Address

Options

Exposure

Sending History

Quick File

Call Search Number

Check Send/Receive Status

Send Same Image as Fax Address

Store Data Temporarily

File

Store Data in Folder

Specified by System Settings

Erase Specified Range

Start Point

Height

Width

Clear Execute

Specify Range2

Specify Range3

Specify Range4

Exit

Follow the on-screen instructions to specify the erase range.

Specify the erase range and then tap the [Execute] key.

To delete the image outside the selected range, tap [Reverse Erase Range] on the action panel.

On the action panel, select [Apply This

Start Point

Height

Width

Erase Position to All Pages.] or [Apply This Erase Position to This Page.].

As necessary, repeat the steps to specify the erase range and the pages to

which it is applied.

Erase Specified Range

Exit

Tap the [Exit] key.

Erase Range1

Specify Range2

Specify Range3

Specify Range4

Changing the settings

Tapping the tab on the left of the screen allows you to change the settings. You cannot tap the keys for functions whose settings cannot be changed.

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Page 26

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

No. of copies

Cancel Scan

OPERATION OF FREQUENTLY USED KEYS

Numeric keys

Tap a number to enter it. To clear the entered number, tap the [C] key.

On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys. Tap the [C] key to delete one character to the left of the cursor.

[Start] key

Tap to perform a print or send job.

1 / 7

Start

[Cancel Copy] key, [Storing Canceled] key, [Cancel Scan] key, [Sending Canceled] key

Tap to stop copying, printing, or transmission.

[CA] key

1 / 7

Start

Tap to cancel all settings and restore the initial status in each mode.

1-23

Page 27

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Preview

Back

Copy Like A Pamphlet

Booklet

Change Size/Direction.

Original

2-Sided Copy

Background Adjustment

Others

Erase

Clear

Outer Frame

Specify Frame+Center

Reverse erase position of back face

Down

RightLeft

Proof Copy

Start

8½x11

11x17

Preview

Paper Select

Auto

Exposure

Auto

Original

Auto

8½x11

2-Sided Copy

1-Sided→1-Sided

Copy Ratio

100%

Others

Send and Print

Call Eco Program

Store Data in Folder

File

Store Data Temporarily

Quick File

47586

203

No. of copies

Proof Copy

Start

11x17

8½x11

12 8½x11 8½x11

Plain 1 8½x11

N-Up

Off

Output

No. of copies

ACTION PANEL

Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel. If the action panel does not appear, tap the action panel tab.

• The functions displayed on the action panel vary depending on the mode or the functions that have been configured.

• If too many functions have been configured to be displayed on the action panel, you can slide the panel vertically or tap and to view all.

• In enlarge display mode, part of the text on the action panel may not be displayed. To display the whole text, long-touch

the partially hidden key or slide the tab of the action panel to the left.

To always display the action panel

In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Display Action Panel as default.].

CONFIRMATION SCREEN FOR FAVORITE MENUS AND SETTINGS

When you register frequently used functions you have configured for copying or image sending in favorite, you can quickly call them.

Favorite can be used in normal mode.

Registering a function in Favorite

Tap .

Tap [Edit Favorite] on the action panel.

1-24

Page 28

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Preview

Paper Select

Auto

Exposure

Auto

Original

Auto

8½x11

2-Sided Copy

1-Sided→1-Sided

Copy Ratio

100%

Others

Send and Print

Call Eco Program

Store Data in Folder

File

Store Data Temporarily

Quick File

47586

203

No. of copies

Proof Copy

Start

11x17

8½x11

12 8½x11 8½x11

Plain 1 8½x11

N-Up

Off

Output

No. of copies

Others

Preview

Proof Copy

Start

Erase

Favorite

Edit Favorite

Shift to Icon Mode

11x17

8½x11

Preview

Proof Copy

Start

Program Registration

Function Review

Original

Paper Select

2-Sided Copy

Exposure

Image Orientation :

8½x11

Verti cal

Tray 3 8½x11 Plain 1

2-Sided (Tablet) → 1-Sided

Copy of Copy : Off

Original Image Type Text / Exposure 3.0

Others

11x17

8½x11

8½x11 8½x11

Tap the [Register Key] key.

Administrator rights are required.

Tap the key for the function you want to register.

Calling a function from Favorite

Tap .

Tap the key for the function you want

• Favorites can be registered or edited only by authenticated users and administrators.

• Unauthenticated users can call and use the favorites registered by administrators. Settings for calling Favorites and permitting/prohibiting editing can be configured in [User Control] → [Authority Group List] in "Settings (administrator)".

• To edit favorites, tap and then tap [Edit Favorite] on the action panel.

to call.

Confirmation Screen for Settings

You can display a list of configured functions and check them. On the initial screen of each mode, tapping displays the setting confirmation screen.

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Page 29

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Eco

ECO FUNCTIONS OF THE MACHINE

These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes.

Function Description Page

AUTO POWER SHUT-OFF MODE

PREHEAT MODE This mode lowers the temperature of the fusing unit and makes the machine

If no operations take place, this mode will turn off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state. Although the power-saving rate is higher, the wakeup time is longer.

wait in low power consumption state. Compared to Auto Power Shut-Off Timer, the power-saving rate is lower, but the wakeup time is shorter.

In addition to these two modes, using the following functions in conjunction helps reduce even more power consumption.

Function Description Page

ECO RECOMMENDATION FUNCTION DISPLAY

AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE

ECO SCAN The machine is operated with the fusing unit turned off for non-printing

POWER ON/OFF SCHEDULE SETTING

Shows recommended copy/print settings for copy, document filing reprint, and direct print.

The machine returns from Auto Power Shut-Off and enters Auto Power Shut-Off mode as soon as printing is completed.

operations (that do not use the fusing unit) such as fax and image transmission.

Use this function to set the times for turning the power on and off to reduce power consumption.

1-27

1-28

1-29

1-30

SPECIFIC DATE OPERATION SETTINGS

Toner Save Mode This mode is used to reduce toner consumption. 8-171

Sleep Mode Power Level Select whether priority is given to power saving or wakeup time. 8-168

When you must have the machine perform exceptionally many print jobs or other special operation on a certain day, you can specify the day as a "Specific Date" and define an energy saving pattern only for that day.

Mode Settings

The eco function settings are set in a batch. "Custom" and "Eco" are available. Setting values applied by each mode is as follows.

Function Custom Eco

Preheat Mode Setting 1min. 1min.

Turn off Panel Display during pre-heat mode

Auto Power Shut-Off Timer

As soon as the remote job is finished, enter Auto power shut off mode.

Sleep Mode Power Level Low Power Low Power

Eco Scan On (Sending Modes Only) On (All Modes Except Copy)

On On

Fix transition time.: 15min.

On On

Fix transition time.: 1min.

1-30

1-26

Page 30

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

[Power Save] button/indicator

Each Energy Save settings in System Setting is not applied when Eco mode is used.

To set mode settings

"Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Mode Setting].

AUTO POWER SHUT-OFF MODE

This mode turns off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state. Auto Power Shut-Off Timer will activate when the set duration of time elapses in waiting status without executing a job. Compared to preheat mode, the power-saving rate is considerably higher but the wakeup time is longer.

The [Power Save] button blinks when the machine is in Auto Power Shut-Off Timer.

Auto Power Shut-Off Timer is also activated by pressing the [Power Save] button while the [Power Save] button is not lit. This mode is cleared when print data is being received, fax data is being output, or when the [Power Save] button is pressed while it is blinking.

To set Auto Power Shut-Off Timer:

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [Auto Power Shut-Off].

A message appears 15 seconds before Auto Power Shut-Off Mode is entered. To close the message and continue normal operation, tap the [Continue] button.

The message appears again 15 seconds before the end of the extension of normal operation time. If no action is taken within 15 seconds after the message appears, the machine enters auto power shutoff mode.

To set display of the message:

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [Display Message When Extending Transition Time to Preheat/Auto Power Shut-Off Mode].

1-27

Page 31

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

PREHEAT MODE

This mode lowers the temperature of the fusing unit and makes the machine wait in low power consumption state. Preheat mode will activate when the set duration of time elapses in waiting status without executing a job. Compared to Auto Power Shut-Off Mode, the amount of energy saved is less and the wakeup time is shorter. In the preheat mode, the [Home Screen] key is lit and the light goes off for the touch panel and the [Power Save] button. The touch panel is cleared when it is tapped or the [Home Screen] button is pressed.

To set preheat mode:

"Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Preheat Mode Setting].

A message appears 15 seconds before Preheat Mode is entered. To close the message and continue normal operation, tap the [Continue] button.

If no action is taken within 15 seconds after the message appears, the machine enters preheat mode.

To set display of the message:

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [Display Message When Extending Transition Time to Preheat/Auto Power Shut-Off Mode].

ECO RECOMMENDATION FUNCTION DISPLAY

Shows recommended copy/print settings for copy, document filing reprint, and direct print.

Copying

When you change to copy mode (normal mode), the settings recommended for copy mode appear. Recommended settings: 2-Sided Copy, N-Up and Image Orientation

Document filing print

When you tap the [Choose Print Settings] in the action panel on the file list screen of document filing, the settings

recommended for this mode appear. Recommended settings: 2-Sided Print and N-Up

Direct print

When you tap the [Choose Print Settings] in the action panel on the file list screen of direct print, the settings recommended for this mode appear. Recommended settings: 2-Sided Print and N-Up

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Page 32

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Printed

Sleep mode

Fusing unit is turned

off

Fusing unit is turned

off

Fusing unit is

turned off

Image Send Document Filing

Copy

Fusing unit is

turned on

Fusing unit is

turned off

Sleep mode

AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE

Printing or outputting received fax data in Auto Power Shut-Off Timer turns on the power, and then the machine returns to Auto Power Shut-Off Mode immediately after completing the print job.

To set "As soon as the remote job is finished, enter Auto power shut off mode.":

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [As soon as the remote job is finished, enter Auto power shut off mode.].

ECO SCAN

Non-print jobs such as sending a scanned original are performed with the fusing unit turned off.

To set Eco scan:

"Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Eco Scan Setting].

1-29

Page 33

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Start time

Lunch break

Finish time

POWER ON/OFF SCHEDULE SETTING

Use this function to set the times for turning the power on and off for the machine to reduce power consumption.

9:00

12:00

13:00

18:00

Setting Power ON/OFF Scheduling Function

In "Settings", select [System Settings] → [Energy Save] → [Power ON/OFF Schedule Setting].

OFF

SPECIFIC DATE OPERATION SETTINGS

To specify operation for the specific date:

"Settings (administrator)" select [System Settings] → [Energy Save] → [Specific Date Operation Settings].

1-30

Page 34

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

4 5 6

203

User Authentication

Please input user number.

Admin Login

7 8 9

USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.

For more information, see the explanations of the login methods.

► AUTHENTICATION BY USER NUMBER (page 1-31) ► AUTHENTICATION BY LOGIN NAME/PASSWORD (page 1-33)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine. When starting the machine, the login screen appears.

When controlled by user number

If "A Warning when Login Fails" is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect user number is entered three times in a row. Contact the machine administrator to check the user number assigned for you.

Enter your user number (5 to 8 digits) using the numeric keys.

Each entered digit will be displayed as " ".

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4 5 6

203

7 8 9

User Authentication

Please input user number.

Admin Login

(1)

(2)

Exposure

Address Book

Auto

Original

Mixed Size Orig.

Resolution

Super Fine

Job Build

Original Count

Slow Scan Mode

Address Fax Number

Logout

Admin

LINE PRINTER

Job Status

Others

Preview

Speaker

Start

Scan Size

Auto Auto

reception memory

100%

Send Size

Sending History

Call Search Number

Call Program

Call Registered settings

Direct TX

Verification Stamp

Send Same Image as Fax Address

Easy Scan

HDD File retrieve

8½x11 8½x11

Tap the [OK] key.

• To limit the number of pages that a user can use: In "Settings (administrator)", select [User Control] → [Pages Limit Group].

• To hide the number of pages that can be used after login: In "Settings (administrator)", disable [User Control] → [Default Settings] → [Display Usage Status after Login].

• To change the message display time: In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

If the entered user number is authenticated, the number of remaining pages that the user can copy or scan is displayed. When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.

When the user number is an 8-digit number, this step is not necessary. Login takes place automatically after the user number is entered.

When you have finished using the machine and are ready to log out, tap [Logout].

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User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

User Authentication

Select from ListLogin Name

E-mail Address

Touch to input Log-in Name

Touch to input E-mail Address

Password

Auth to

Touch to Input Password

Please enter Log-in name/E-mail address/password.

AUTHENTICATION BY LOGIN NAME/PASSWORD

This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears.

When controlled by login name and password

• Different items may appear in the screen when LDAP authentication is used.

• When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. Tap the [E-mail Address] text box and enter your e-mail address.

If "A Warning when Login Fails" is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect login name or password is entered three times in a row. Contact the machine administrator to check the login name/password assigned to you.

• To release the operation panel lock: In "Settings (Web version)", select [User Control] → [Default Settings] to release the lock.

• To set [A Warning when Login Fails]: In "Settings (administrator)", select [User Control] → [Default Settings] → [A Warning when Login Fails].

• To store a user name: In "Settings (administrator)", select [User Control] → [User List]. Also register detailed information such as the login name, user number, and password. Ask the administrator of the machine for the information that you need to use the machine.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

Enter the login name.

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network).

Entering using the soft keyboard

If user name registration has not been performed in setting mode, a user only using LDAP authentication should tap the [Login Name] text box and enter the login name using the soft keyboard.

Selecting from a list

Tap the [Select from List] key and select a user name from the User List screen.

Enter the password.

Enter the password from the soft keyboard. If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". After entering the password, tap the [OK] key. When authentication is by LDAP server and you have different passwords stored in "User List" and in the LDAP server, use the password stored in the LDAP server.

To have the user name and password registered:

In "Settings (administrator)", select [User Control] → [User List].

When registering the LDAP server, change the information for [Auth to] as required.

• When selecting from the User List screen: The LDAP server you are connecting to has been registered upon user registration, and so the target server to which authentication should be directed appears when the login name is selected. Go to step 3.

• When entering from the soft keyboard: Tap [Auth to] and select the LDAP server to log in.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

User Authentication

Enter login name and password.

Password

Select from List

Auth to

Exposure

Address Book

Auto

Original

Mixed Size Orig.

Resolution

Super Fine

Job Build

Original Count

Slow Scan Mode

Address

Fax Number

Others

Preview

Speaker

Start

Scan Size

Auto Auto

reception memory

100%

Send Size

Sending History

Check Send/Receive Status

Call Search Number

Call Program

Call Registered settings

Direct TX

Verification Stamp

Usage status : used/remaining pages Scanner(B&W) : 00,000,000/--,---,--Scanner(Color) : 00,000,000/--,---,--Internet Fax : 00,000,000/--,---,--Fax : 00,000,000/--,---,---

100%

8½x11 8½x11

Exposure

Address Book

Auto

Original

Mixed Size Orig.

Resolution

Super Fine

Job Build

Original Count

Slow Scan Mode

Address

Fax Number

Logout

Admin

LINE PRINTER

Job Status

Others

Preview

Speaker

Start

Scan Size

Auto Auto

reception memory

100%

Send Size

Sending History

Call Search Number

Call Program

Call Registered settings

Direct TX

Verification Stamp

Send Same Image as Fax Address

Easy Scan

HDD File retrieve

8½x11 8½x11

Tap the [OK] key.

If the entered login name and password are authenticated, the number of remaining pages that the user can copy or scan is displayed.

When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.

• To limit the number of pages that a user can use: In "Settings (administrator)", select [User Control] → [Pages Limit Group].

• To hide the number of pages that can be used after login: In "Settings (administrator)", disable [User Control] → [Default Settings] → [Display Usage Status after Login].

• To change the message display time: In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

When you have finished using the machine and are ready to log out, tap [Logout].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

ACTIVE DIRECTORY LINKING FUNCTION

You can join the Active Directory domain (AD domain) of the machine, and easily perform user management on the network. On a network that does not have Active Directory enabled, you must perform network device authentication for each device. For this reason, one user must have multiple domain names and passwords. When you join an AD domain, you only need to be authenticated once. After you are authenticated, the Active Directory server automatically authenticates network devices. You can log in to multiple devices on the network with a single

domain name and password.

Joining an AD domain

To have the machine join an AD domain, set the authentication destination to [Active Directory] in "Settings (administrator)" - [User Control]→[Default Settings]→[Authentication Server Settings].

When the authentication destination is set to Active Directory, the Kerberos setting cannot be used.

Registering the machine in an AD domain

When you join an AD domain, the machine is registered as a printer in the AD domain. Enter the machine information in setting mode.

Device name of the machine

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Network Name Setting] → [Device Name].

Domain name of the machine

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Active Directory Settings] → [Domain

Name].

Machine user name and password

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Active Directory Settings] → [Device

Registration Account].

DNS domain name

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Services Settings] → [DNS] → [Domain

Name].

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User authentication in the AD domain

The following methods can be used for user authentication in the AD domain.

1. Authentication by manual entry on the machine

Perform authentication using the touch panel of the machine. For the authentication method, refer to "AUTHENTICATION BY LOGIN NAME/PASSWORD Configure the following setting in "Settings (administrator)". Disable "Settings (administrator)"→[User Control]→[Default Settings]→[Use IC Card for Authentication].

2. Login by IC card (Quick Mode)

Use the card ID registered in an IC card to perform AD domain authentication. When you first perform authentication, you must enter your password. After that you can perform authentication with just your IC card.

If you change your password on the Active Directory server, your initially entered password information will be reset and you will need to enter your password again. Configure the following settings in "Settings (administrator)". Enable "Settings (administrator)"→[User Control]→[Default Settings]→[Use IC Card for Authentication]. Enable "Settings (administrator)"→[User Control]→[Default Settings]→[Cache Password for Authentication].

(page 1-33)".

3. Login by IC card (security card)

Use the card ID registered in an IC card to perform AD domain authentication. You must always enter your password when you perform authentication using an IC card. Enable "Settings (administrator)"→[User Control]→[Default Settings]→[Use IC Card for Authentication].

Disable "Settings (administrator)"→[User Control]→[Default Settings]→[Cache Password for Authentication].

• You can use both AD domain authentication users and users set on the machine. In this case, the authentication destination is set when logging in.

• When an AD domain authentication user reserves a job and logs out before the job is executed, the user information is temporarily stored in the machine and the reserved job is executed.

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Functions that can be used by linking with Active Directory

User accessible network folders

When a user who has logged in to the AD domain accesses a network folder from the machine, the user can only access a folder for which he has permission.

Shared folder

When a logged in user taps the [Browse] key for a shared folder address, only folders for which the user has permission are displayed.

Document filing

When a logged in user taps [Select File from Network Folder to Print] on the action panel in document filing and then taps [Refer to Folders on Network], only folders for which the user has permission are displayed.

Home Directory Scan to Home Directory

When scanning, a logged in user can use his Home Directory property that is set in the AD domain to send the scanned file to that folder. To use this function, enable "Settings (administrator)"→[System Settings]→[Image Send Settings]→[Scan Settings]→[Default Address]→[Apply Home Directory of The User for Login].

Shared folder

In the shared folder address, the path of the logged in user's Home Directory is automatically entered in [Path Input to Folder]. The folder that appears after the [Browse] key is tapped is the user's Home Directory.

If the Active Directory server cannot be accessed, the [Path Input to Folder] field will be blank, and when the [Browse] key is tapped, the search results of the entire network will appear.

Print from Home Directory

The logged in user's Home Directory property that is set in the AD domain can be used to set the print folder for printing to the Home Directory.

Shared folder

When the user taps [Select File from Network Folder to Print] on the action panel in document filing and then taps [Refer to Folders on Network], the folder that appears is the user's Home Directory.

• When authentication information is stored in the address book and the user sends a file by specifying an address in the address book, the file is sent according to the user's permissions in the address book. If authentication information is not stored in the address book, the file is sent according to the logged in user's authentication permissions.

• In AD domain authentication mode, a file can be sent to a shared folder using the logged in user's authentication permissions. In this case, a user name and password cannot be entered manually.

E-Mail Scan to E-Mail

A logged in user can use his mail property set in the AD domain to send a scanned image to himself by e-mail. To apply the e-mail address of the logged-in user set in the AD domain, tap [Find My Address] which appears on the action panel when e-mail is sent, or enable [Apply E-mail address of the user for login.] in "Settings (administrator)" → [System Settings] → [Image Send Settings] → [Scan Settings] → [Default Address].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Registering billing codes

Assigning a billing code and executing the job

Recording a billing code in the job log

Billing by code

Collecting job logs

BILLING CODE

A billing code, which is added to a recorded job log when a printing or sending job has been executed, is used to perform billing processing. Billing codes are classified into two types: main code and sub code. A billing code is recorded in the job log when it is entered and a print or send job is executed. Summing up the amounts by Billing Code based on the job logs will facilitate the subsequent operations, for instance,

when making combined billings.

Types of billing codes

Type Description

Main Code Used to categorize the results of the executed print and send jobs to enable efficient

management. For example, you can assign a code by customer and collect cost information by customer from job logs. Code example: Issue of company A

Sub Code Available when the main code alone is not sufficient to enable management of billing

codes. For example, you can assign monthly cost information to a sub code and collect the total monthly cost information of all customers when the customer name is assigned to the main code. Code example: Issue of October, 2016

Default Code Automatically assigned when the main code or sub code has not been specified.

Enable use of billing code

To enable use of the billing code, select "Settings (administrator)" → [User Control] → [Billing Code] → [Administration Settings], then set [Use Billing Code] to [Enable].

Collecting billing codes

In "Settings (Web version)", select [System Settings] → [System Control] → [Job Log] → [Job Log Operation], and click [Save] button to download the job logs. Then sum up the data by classifying and arranging the stored job logs.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

USE BILLING CODE

If the use of billing code is enabled in "Settings (administrator)", the billing code entry window is displayed at the time of mode transition (at the time of printing/sending in document filing mode). Enter the main code or sub code as required.

• To enable use of the billing code Select "Settings (administrator)" → [User Control] → to [Enable].

• To retain the specified billing code at the time of mode transition Select "Settings (administrator)" → [User Control] → Billing Code Between Modes] check box to . This eliminates the need to enter billing codes at each mode transition.

You can assign billing codes to reprinting/resending of target files and sending of print jobs from "Settings (Web version)" → [Document Operations].

Specifying a billing code again

[Billing Code] → [Administration Settings], then set [Use Billing Code]

[Billing Code] → [Administration Settings], then set the [Remember

To change the specified billing code to another one, tap [Switch Billing Code.] on the action panel. When the billing code entry window is displayed, select a new billing code.

Select a billing code from the list

Select the desired billing code from the list of registered billing codes. You need to register billing codes in advance.

► REGISTERING A NEW BILLING CODE (page 1-43)

When the billing code entry window is

When not specifying a billing code

Tap the [Bypass Billing Code] key.

displayed, tap the [Select from List] key of the main code.

To select the previously used billing code (at the time of user authentication)

Tap [Use Previously-Used Billing Code] on the action panel at the time of user authentication; this displays the main code and sub code the authenticated user has entered previously.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Tap and select the main code from the

To search for the main code or main code name

Tap . When the search window is displayed, enter the main code and main code name, then tap the [Search Start] key. The search result list is displayed.

list.

Tap the [Execute] key.

Returns the screen to the billing code entry window.

To cancel the selection from the list

Tap [Cancel and Return] on the action panel. This cancels the selected main code and returns the screen to the billing code entry window.

To check the details of the main code

Tap [Display Details] on the action panel. The detail window is displayed. Check the details, then tap .

Tap the [Select from List] key of the sub code.

The sub code list is displayed. Perform the procedure shown in steps 2 and 3, then specify the sub code.

Tap the [OK] key.

To clear the value of the specified billing code

Tap the [CA] key. Enter the billing code again.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Directly entering a billing code

When not specifying a billing code

Tap the [Bypass Billing Code] key. The use code is set to the main code.

When the billing code entry window is displayed, tap the box in [Main Code], then enter the main code.

Specify the code using up to 32 single-byte characters.

Tap the box of [Sub Code], then enter the sub code.

Specify the code using up to 32 single-byte characters.

To clear the value of the specified billing code

Tap the [CA] key. Enter the billing code again.

Tap the [OK] key.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

REGISTERING A NEW BILLING CODE

Register a new billing code. A billing code can be registered not only from the billing code entry window but also from "Settings".

To register a billing code from Setting Mode

Select "Settings" → [User Control] → [Billing Code] → [Main Code List] or [Sub Code List]. Register a main code in [Main Code List], and a sub code in [Sub Code List].

A total of up to 2000 main and sub codes can be registered.

Shared range of billing code

The registered billing codes can only be shared in the specified group at the time of user authentication. If the shared range is not specified, the registered billing codes are shared by all users.

To register a user group

In "Settings (administrator)", select [User Control] → [Organization /Group List].

When the billing code entry window is displayed, tap [Select from List] of the main code.

To register a new sub code, tap the [Select from List] key of the sub code. The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Main Code Main Code Name

Main Code Registration

Add New

Main Code

Main Code Name

Main Code Registration

Cancel and Return

End Registration

(4)

(5)

Main Code

Main Code Name

Available to

Public to All

Specify target

public address

Main Code Registration

Cancel and Return

End Registration

Tap [Add New] on the action panel.

To return to the billing code selection window

Tap .

Tap the box of [Main Code], then type

in the main code.

Specify the code using up to 32 single-byte characters.

Tap the box of [Main Code Name], then type in the main code name.

Specify the code name using up to 32 double- or single-byte characters.

If necessary, select the share range of billing code.

Public to All: Registers the billing code as a public code for all users who use the machine. Specify target public address: Limits the share range of billing code to be registered only to the specified group. Up to eight groups can be specified as a public destination.

For details on how to specify a public destination, refer to "Shared range of billing code

The public destination of a billing code is not displayed if user authentication is not performed. The mode is automatically set to [Public to All].

(page 1-43)".

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Organization /Group List

Group 1

Group 2

Group 3

Group 4

Group 5

Group 6

Group 7

Group 8

Clear

Designate Public Address

(Selected:1/32)

Tap and select a group as a public

To cancel the setting

Tap [Clear] on the action panel. This cancels the registered public destination and returns the screen to the previous window.

destination

Up to eight groups can be specified. After the settings are completed, tap .

To continuously register other billing codes, tap [Register Next Billing

Code.].

Execute steps 4 to 7 to register the main code.

To cancel the registration

Tap [Cancel and Return] on the action panel. This cancels all the registered billing codes and returns the screen to the previous window.

Tap [End Registration] on the action panel.

This finalizes the registration and returns the screen to the previous window. Tap to finish the registration procedure.

To return to the billing code entry window

Tap the [CA] key.

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Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

Add New

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Edit

Delete

Main Code Registration

EDITING OR DELETING THE REGISTERED BILLING CODE

You can change or delete the registered billing code. The billing code can also be edited or deleted from "Settings".

To edit or register a billing code from Setting mode

Select "Settings" → [User Control] → [Billing Code] → [Main Code List] or [Sub Code List]. Edit or register a main code in [Main Code List], and a sub code in [Sub Code List].

Editing a billing code

When the billing code entry window is

displayed, tap the [Select from List] key of the main code.

To register a new sub code, tap the [Select from List] key of the sub code. The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap and select the main code to be edited, then tap [Edit] on the action panel.

To return to the billing code selection window

Tap .

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Main Code

Main Code Name

Public to All

Specify target

public address

Main Code Registration

Cancel and Return

End Registration

Available to

AAAA

Edit the main code as required.

For information on how to correct the code, refer to steps 4 to 7 in

REGISTERING A NEW BILLING CODE (page

1-43)

Tap [End Registration] on the action panel.

This finalizes the registration and returns the screen to the previous window. Tap to finish the registration procedure.

To return to the billing code entry window

Tap the [CA] key.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

Add New

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Edit

Delete

Main Code Registration

Deleting a billing code

When the billing code entry window is displayed, tap the [Select from List] key of the main code.

To delete a sub code, tap the [Select from List] key of the sub code. The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap and select the main code to be deleted, then tap [Delete] on the action panel.

To return to the billing code selection window

Tap .

When the confirmation message appears, tap the [Delete] key.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Printing data stored in the cloud

Uploading scanned data

CLOUD LINK

The Cloud Link function is used to connect the machine to a cloud service on the Internet, enabling you to upload scanned data and print data stored in the cloud.

The machine can connect to the following cloud services:

• Microsoft OneDrive for Business

• Microsoft SharePoint Online

• Google Drive

BEFORE USING THE CLOUD LINK FUNCTION

This section explains settings that must be configured before you can use the Cloud Link function.

Settings required on the machine

Configuring system settings

Configure settings for connection of the machine to the Internet (proxy settings, etc.) as required for your network environment. In addition, you must configure the following settings on the machine in order to use the "OneDrive for Business Link" and "SharePoint Online Link" functions. Configure these settings in "Settings (administrator)" → [System Settings] → [Network Settings] → [External Service Connect] → [Cloud Connect Settings].

Set the cloud link icon in the home screen.

Tap [Edit Home] on the action panel.

In home edit mode, tap an unused shortcut key.

Tap [Google Drive], [OneDrive], or [SharePoint Online].

Tap [Exit Home Edit Mode] on the action panel.

Exit home edit mode and return to the home screen.

To edit the home screen, refer to the "U/I Customize Guide".

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UPLOADING SCANNED DATA TO A CLOUD SERVICE

This section explains how to upload data scanned on the machine to a cloud service.

Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen.

• The login screen of the selected cloud service appears.

• When user authentication is enabled on the machine, the login screen will not appear after the first time you successfully log in to the cloud service.

When using OneDrive or SharePoint Online, you can only login using your standard Office 365 user account for ID/password authentication.

Enter your user account information for the cloud service.

A screen for selecting tasks appears.

Tap the [Scan a document] key.

• The scan settings screen appears.

• Specify a "File Name", "Address", and "Upload Data Scan Settings".

When using SharePoint Online, you can upload to "Shared Documents".

Execute Scan or Preview.

PRINTING DATA IN A CLOUD SERVICE

This section explains how to use the machine to print data in a cloud service.

Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen.

• The login screen of the selected cloud service appears.

• When user authentication is enabled on the machine, the login screen will not appear after the first time you successfully log in to the cloud service.

When using OneDrive or SharePoint Online, you can only login using your standard Office 365 user account for ID/password authentication.

Enter your user account information for the cloud service.

A screen for selecting tasks appears.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Tap the [Print a document] key.

• The file selection screen appears.

• Select the file and tap the [Choose Print Settings] key to display the print settings screen.

• When using SharePoint Online, you can print data in "Shared Documents".

• File formats that can be printed are DOCX, PPTX, XLSX, PDF, PS, PRN, PCL, TIFF, TIF, JFIF, JPE, JPEG, JPG, and PNG.

Execute printing.

Cautions when using the Cloud Link function

• Print results using the Cloud Link function may not have the same quality as print results using other print methods (printer driver, etc.). The contents of some files may cause incorrect printing or prevent printing.

• It may not be possible to use some or all Cloud Link functions in some countries or regions where the machine is used.

• It may not be possible to use the Cloud Link function in some network environments. Even when the Cloud Link function can be used, processing may require a longer time or may be interrupted.

• We do not extend any guarantees regarding the continuity or connection stability of the Cloud Link function. With the exception of instances provided for by law, we bear absolutely no responsibility for any damages or loss suffered by the customer due to the above.

DirectOffice™ is a product of CSR Imaging US, LP. DirectOffice™ is a trademark of CSR Imaging US, LP, registered in the United States and other countries, used with permission.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

AirPrint

The procedure for printing or sending a file on the machine using AirPrint is explained here.

To use AirPrint, the PS3 expansion kit and wireless LAN adapter are required. To send a fax by AirPrint, the facsimile expansion kit is required.

To enable AirPrint

In "Settings (administrator)", select [System Settings] → [Network Settings] → [External Print Services Settings] → [AirPrint Settings].

Before using AirPrint

To use AirPrint on OS X, you must first register the machine's information in your device. Advance settings are not necessary to use AirPrint on iOS. Enable AirPrint in the machine's settings, and also enable AirPrint on your device.

(1) Click [Printers & Scanners] ([Print & Scan]) in System Preferences.

(2) Click the [+] button.

(3) Select the name of the machine from the list, select [AirPrint] from the drivers, and click [Add].

Setup starts, and the machine can be used with AirPrint.

Using AirPrint to print

The printing procedure depends on the application. The procedure for printing a Web page viewed in the iOS version of Safari is explained below as an example.

(1) Open the page that you want to print in Safari.

Use the commands in Safari to open the page you want to print.

(2) Tap .

(3) Tap [Print].

The menu appears. Tap [Print].

(4) Select the printer.

AirPrint compatible printers on the same network as the device are shown. Select the machine.

(5) Select print settings and tap [Print].

Set the number of copies and other settings as needed and tap [Print].

• When you send the print job with a PIN code from your device, the print job is saved in the main folder of document filing.

• The screen that appears varies depending on your OS version.

• The functions that can be used when printing with AirPrint vary depending on the OS and the application.

• To print with AirPrint when the machine’s user authentication function is used, enable [Enable IPP Authentication Except for Printer Driver] in "Settings (Administrator)" → [System Settings] → [User Control] → [Default Settings].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Using AirPrint to send a fax

You can send a file created in an AirPrint compatible application by fax via the machine. The sending procedure depends on the application. Refer to the manual for the application to send a file by fax. The procedure for transmission in OS X is explained as an example.

(1) Open the file you want to send.

(2) Select [Print] from [File] in the application.

(3) Select the machine - fax in [Printer].

(4) Enter the fax number in the address. When finished selecting settings, click [Fax].

Fax transmission starts.

• AirPrint can be used to send a fax even when [Disable PC-Fax Transmission] is enabled.

• Fax jobs sent using AirPrint are managed in the same way as resend jobs in Document Filing.

• To send a fax with AirPrint when the machine’s user authentication function is used, enable [Enable IPP Authentication Except for Printer Driver] in "Settings (Administrator)" → [System Settings] → [User Control] → [Default Settings].

Using AirPrint to send a scanned document

You can scan a document on the machine using an AirPrint-compatible application, and send the scanned document to a device. The sending procedure depends on the application. Refer to the manual for the application to send a scanned document. The procedure for scanning in OS X is explained here as an example.

(1) Place the original.

(2) Click [Printers & Scanners] ([Print & Scan]) in System Preferences.

(3) Select the machine from the "Printer" list, click [Scan], and click [Open Scanner].

(4) When you have finished selecting settings, click [Scan].

Scanning starts.

• To send a document using AirPrint, the machine must be in one of the following states:

• Login screen displayed, home screen displayed, brightness adjustment screen displayed, display language being set, home being edited, custom display pattern being set, home screen text color being changed, administrator password being entered for home edit / custom display pattern setting / home screen text color change, login name / password being entered, numbers being entered for authentication by number, login user being selected, authentication destination being selected

• When the machine's user authentication function is used, an image scanned with AirPrint is treated as an invalid user job.

AirPrint and the AirPrint logo are trademarks of Apple Inc.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Operate the machine using your computer screen.

Your computer

Network

Operation panel

The machine

REMOTE OPERATION OF THE MACHINE

Remotely operate the machine on your computer. You can operate the machine from the same panel as the machine's operation panel that is displayed on your PC, with the same feel as operating in front of the machine.

HDD File retrieve

47586

203

12 8½x11 8½x11 3 4

LINE PRINTER

Sharp OSA

8½x11 11x17

Job Status

Send and Print

Quick File

Store Data Temporarily

File

Store Data in Folder

Call Eco Program

Plain 1 8½x11

Preview

Proof Copy

Start

8½x11

Original

Auto

Paper Select

2-Sided Copy

1-Sided→1-Sided

Copy Ratio

Exposure

Output

N-Up

Others

LINE PRINTER

Easy

HDD

Job Status

Sharp OSA

Scan

File retrieve

Send and Print

No. of copies

Quick File

Store Data Temporarily

8½x11

Auto

100%

Auto

Off

47586

File

Store Data in Folder

Call Eco Program

203

Plain 1 8½x11

Preview

Proof Copy

8½x118½x11

8½x11

Start

11x17

8½x11

Original

Paper Select

2-Sided Copy

Copy Ratio

Exposure

Output

N-Up

Auto

1-Sided→1-Sided

Others

Easy Scan

No. of copies

8½x11

Auto

100%

Auto

Off

The remote operation function can only be used on one computer at a time. Before you can use the remote operation function, the following preparation is required.

•

In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Remote Operation Settings] → [Remote Software Operation] and select [Allow] for [Operational Authority].

• Connect the machine to the network.

• Install a VNC application software (recommended VNC software: RealVNC) in your computer.

After the preparation is completed, follow the operation described below to set up the function.

Example: RealVNC

Check with the administrator of the machine for its IP address.

Follow the message on the operation panel of the machine to permit the

connection.

When the machine is connected to a VNC application software, appears on the system bar of the machine's touch panel. If you wish to disconnect, exit the VNC application software or tap .

Use the operation panel in the same way as you would on the machine. However, you cannot enter values in series by continuously clicking the key.

Start the VNC viewer, enter the IP address of the machine in the "VNC Server" entry box, and click the [Connect] button.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

UNIVERSAL DESIGN IN THE MACHINE

The structure of the machine and the software are designed to allow all people to use the machine with ease.

UNIVERSAL DESIGN RELATED TO OPERATION

Adjustment of operation panel angle

The angle of the entire operation panel can be adjusted to enable use even when seated.

Grip handle on paper trays

The grip-type handles allow easy use from above or below. By simply placing your hand on a handle and gently pulling forward, the lock releases. The trays can be manipulated in a natural manner.

Changing of key response time

The response time of the keys can be changed as needed. In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Key Operation Setting].

• Time for Accepting Key Entry This setting determines how long a key in the touch panel must be tapped until the key input is registered. The time can be set from 0 to 2 seconds in increments of 0.5 seconds. By lengthening the time setting, key input can be prevented when a key is tapped accidentally. Keep in mind, however, that when a longer setting is selected more care is required when tapping keys to ensure that key input is registered.

• Disable Auto Key Repeat This is used to disable key repeat. Key repeat causes a setting to change continuously not only each time the key is tapped but while a key is tapped.

• Long-touch Detection Time Select a time when a long key touch is detected.

• Double Tap Speed Interval Select an interval when a double tap is detected.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

UNIVERSAL DESIGN RELATED TO VISION

Changing of text size

The size of the text on the touch panel can be changed. When the text on the touch panel is small and difficult to read, the text can be enlarged. In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Enlarge Display Mode].

• Enlarge Display Mode Displays large characters on the screen.

appears in the system area when Enlarge Display Mode is enabled.

UNIVERSAL DESIGN RELATED TO HEARING

Audible alert sounds when changing settings

When moving through copy ratio or exposure settings, the user is alerted by an audible sound at the default setting (copy ratio 100%, exposure 3). In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Keys Touch Sound] and [Make Key Touch Sound at Default Setting].

• Keys Touch Sound Controls the key touch sound level, or turns the sound off. You can also have three peeps sound at initial values when

setting the ratio in copy mode or when adjusting the exposure in any mode.

Screen in which setting is effective Initial value

Ratio setting screen in base screen of copy mode Ratio 100%

Exposure setting screen in base screen of copy mode Exposure level: 3 (medium)

Exposure adjustment screen in base screen of fax, Internet fax, and network scanner modes

Exposure adjustment screen for Scan to HDD in document filing mode

• Make Key Touch Sound at Default Setting When you specify the exposure in the exposure adjustment screen of each mode, a bleep sounds three times when

the reference value is reached.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

UNIVERSAL DESIGN FEATURES

The machine has design features and settings that are compatible with universal design.

Easy-to-use user interface

• Easy mode This mode shows only frequently used items. Buttons and text are enlarged to increase ease of operation. Almost all regular operations can be completed using the easy mode screen.

► COPY MODE (page 2-3) ► FAX MODE (page 4-6) ► NETWORK SCANNER MODE (page 5-8)

• Customizing the home screen and adding icons You can add icons to the home screen. You can also change an icon image to a custom image.

Add an icon image in "Settings (administrator)" - [System Settings] →[Home Screen Settings] →[Icon]. To add an icon to the home screen, add a key in "Settings (administrator)" - [System Settings] →[Home Screen Settings]

→[Condition Settings] →[Home Button]/[Fix Key].

► Home Screen Settings (page 8-83)

• Customizing the home screen - changing the display order You can change the order of the items in the home screen so that the items you use most frequently appear first.

To change the order of the items in the home screen, change in "Settings (administrator)" - [System Settings]

→[Home Screen Settings] →[Condition Settings] →[Home Button].

► Home Screen Settings (page 8-83)

• Customizing the home screen - intuitive and easy-to-use design A flat icon design is used to make the screen intuitive and easy to view. The toner level is always shown, eliminating the need to perform an action to check the toner level.

For the procedures for editing the home screen, see "U/I Customize Guide".

• High-contrast display (UD pattern) The touch panel image can be set to high contrast. Select [Pattern 5] in "Settings (administrator)" - [System Settings] →[Common Settings] →[Operation Settings]

→[Condition Settings] →[MFP Display Pattern Setting].

► Operation Settings (page 8-126)

• Multi-language display The language used in the touch panel can be changed to another language such as English or French. Select the desired language in "Settings (administrator)" - [System Settings] →[Common Settings] →[Operation Settings] →[Condition Settings] →[Display Language Setting].

► Operation Settings (page 8-126)

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Intuitive operation

• Quick-view operation guide Touch the [Operation Guide] key in the home screen on the touch panel to display the operation guide. The operation guide provides simple explanations of how to use the machine.

• Easy operation by storing programs The program function lets you store groups of settings for copying, fax, and other functions. By storing groups of settings that you frequently use, you can easily select those settings.

► PROGRAMS (page 2-142) ► STORING FAX OPERATIONS (PROGRAM) (page 4-70) ► STORING SCAN OPERATIONS (PROGRAM) (page 5-65)

• Remote operation You can display the machine's touch panel on a computer on the same network to operate the machine from the computer. You can show how to use the machine on a computer, and people who have difficulty using the touch panel can operate the machine from a computer.

► REMOTE OPERATION OF THE MACHINE (page 1-54)

Easier operation at the machine

• Darkened output tray color Output tray colors are darkened to make it easy to distinguish the tray to which a job has been output.

• On right side of operation panel Located on the right side of the operation panel, this allows smooth removal of paper without interfering with the output tray.

Worry-free support

• Sharp Power Net System This system regularly monitors and diagnoses the condition of the machine via fax or the Internet. This enables toner and other supplies to be provided in a timely fashion. If a problem occurs, the system helps you to identify and quickly fix the problem, reducing down time.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

ITEMS RECORDED IN THE JOB LOG

The machine records the performed jobs in the job log. The main information recorded in the job log is described below.

• To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.

• In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

No. Item name Description

1 Main items Job ID The job ID is recorded. Job IDs appear in the log as

consecutive numbers up to a maximum of 999999, after which the count resets to 1.

2 Account Job ID

The job ID used in the Sharp OSA is recorded.

3 Job Mode

4 Computer Name The name of the computer that sent a print job is

5 User Name The user name when the user authentication

6 Login Name The login name when the user authentication

7 Card ID The card ID when it is used for an authentication

8 Number of Card Issuance The number of times the card has been issued is

9 Main Code Main Code is recorded.

10 Sub Code Sub Code is recorded.

11 Starting Date & Time The date and time the job was started are recorded.

12 Completing Date & Time The date and time the job was completed are

13 Black & White Total Count For a print job, the total count is recorded. For a

The job mode type, such as copy or print is recorded.

recorded.*

function is used is recorded.

process is recorded.

written in an SSFC IC card is recorded.

recorded.

send job, the number of transmitted black & white pages is recorded. When a broadcast transmission is summarized, the total number of pages is recorded. For a scan to HDD job, the number of stored black & white pages is recorded.

14 Full Color Total Count The total number of pages in a send job that have

been printed using a full color is recorded.

15 Count according to size Counts by original/paper size in color mode and

black & white mode are recorded.

16 Number of sheets according

to size

17 Invalid Paper Count The invalid sheet count is recorded.

18 Number of Reserved Sets Number of specified sets or reserved destinations is

19 Number of Completed Sets Number of completed sets or number of

The number of pages is logged by paper size.

recorded.

destinations to which transmission was successfully completed is recorded.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

No. Item name Description

20 Main items Number of Reserved Pages Number of reserved original pages of a copy, print,

scan job, or other job is recorded.

21 Number of Completed Pages Number of completed pages of a set is recorded.

22 Result The result of a job is recorded.

23 Error Cause When an error occurs during a job, the cause of the

error is recorded.

24 Print Job Related Item Output The output mode of a printed job is recorded.

25 Staple The status of stapling is recorded.

26 Staple Count The staple count is recorded.

27 Punch The status of punching is recorded.

28 Punch Count The punch count is recorded.

29 Fold A job that uses the fold function is recorded.

30 Fold Count Number of folded pages is recorded.

31 Saddle Fold A job that uses the saddle fold function is recorded.

32 Saddle Fold Count Number of saddle folded pages is recorded.

33 Printer Tone The tone used for a print job is recorded.

34 Image Send Related Item Address Address of an image send job is recorded.

35 Sender Name Sender name of an image send job is recorded.

36 Sender Address Sender address of an image send job is recorded.

37 Transmission Type Transmission type of an image send job is

recorded.

38 Administrative Serial

Number

39 Broadcast number Broadcast number of an image send job is

40 Entry Order Reservation order for broadcast transmission of an

41 File Format File format of an image send job or scan to HDD job

42 Sign Records whether or not an electronic signature is

43 Encry. Records whether or not encryption is used for

44 Compression

Mode/Compression Ratio

Administrative serial number of an image send job is recorded.

recorded.

image send job is recorded. This is used to link communication and printing when recording multi polling jobs.

is recorded.

used in e-mail transmission.

e-mail transmission.

Compression mode and compression ratio of the file of an image send job or scan to HDD job is recorded.

45 Communication Time The communication time of image send jobs is

recorded.

46 Fax No. The stored sender's number is recorded.

47 Document Filing Related

48 Storing Mode Document filing storing mode is recorded.

Item

Document Filing Status of document filing is recorded.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

No. Item name Description

49 Common Functionality Color Setting Color mode selected by user is recorded.

50 Special Modes Special modes selected when the job was executed

is recorded.

51 File Name The stored file name is recorded.*

52 Data Size [KB] The size of a file is recorded.

53 Detailed Items Original Size Size of scanned original is recorded. For a

document filing print job, the paper size of the file is recorded.

54 Original Type Original type (text, printed photo, etc.) set in the

exposure settings screen is recorded.

55 Original Count Number of scanned original sheets is recorded.

56 Paper Size For a print job, the paper size is recorded. For a

send job, the transmitted paper size is recorded. For a Scan to HDD job, the paper size of the stored file is recorded.

57 Paper Type The paper type used for printing is recorded.

58 Paper Property The paper property specified in "Paper Type" is

recorded.

59 Duplex Setup The duplex setting is recorded.

60 Resolution The scanning resolution is recorded.

61 Machine Item Model Name The model name of the machine is recorded.

62 Unit Serial Number The serial number of the machine is recorded.

63 Name The name of the machine that is set in the Web

pages is recorded.

64 Machine Location The installation location of the machine that is set in

the Web pages is recorded.

65 Machine ID Record the Machine ID entered by the service

technician.

* In some environments this is not recorded.

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Page 65

BEFORE USING THE MACHINE►LOADING PAPER

Tray 1

Tray 3

Tray 4

Tray 2

Bypass Tray

Tray 5

Tray 1 Tray 2

Bypass Tray

Tray 5

Tray 6

Tray 3

Tray 4

8-1/2" x 11"R

(A4R)

8-1/2" x 11"

(A4)

11" x 17"

(A3)

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

NAMES AND LOCATIONS OF TRAYS

When a large capacity tray is installed

When large capacity trays are installed

THE DEFINITION OF "R" IN PAPER SIZE

To indicate the landscape setting, "R" is added to the end of the name of a paper size enabled for both landscape and portrait settings.

Paper that can be set either in the portrait or landscape orientation Paper that can only be set in the

8-1/2" x 11", A4, B5 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x

Paper set in the landscape orientation Paper set in the portrait orientation Can be placed only in the landscape

13", SRA3, A3W, A3, SRA4, B4

orientation

landscape orientation

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Page 66

BEFORE USING THE MACHINE►LOADING PAPER

APPLICABLE PAPER TYPES

This section describes paper types that can be used and those that cannot be used. All types of paper other than plain paper are referred to as special media.

• Various types of paper are commercially available, some of which cannot be used on the machine. Before using any paper, consult the dealer or nearest SHARP Service Department.

• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of Sharp standard paper. Before using any paper, consult the dealer or nearest SHARP Service Department.

• The use of non-recommended or non-usable paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, check whether printing can be performed properly.

Useable paper

Specifications of plain paper, heavy paper and thin paper

Plain Paper*

Heavy paper

Thin paper 13 lbs to 16 lbs (52 g/m2 to 59 g/m2)

* Set a suitable paper weight in "Settings (administrator)" → [System Settings] → [Common Settings] → [Device

Control] → [Plain Paper Compatibility Settings]. This can only be set on the machine's operation panel.

• For paper specifications, see the specifications in the "Start Guide".

• Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest SHARP Service Department.

• If the paper that was output is significantly curled, remove the paper from the cassette, turn the paper over so it is face down, and resume use.

Plain Paper 1 16 lbs. bond to 24 lbs. bond (60 g/m2 to 89 g/m2)

Plain Paper 2 24 lbs. bond to 28 lbs. bond (90 g/m2 to 105 g/m2)

Heavy paper 1 28 lbs. bond to 65 lbs. cover (106 g/m2 to 176 g/m2)

Heavy paper 2 65 lbs. cover to 80 lbs. cover (177 g/m2 to 220 g/m2)

Heavy paper 3 80 lbs. cover to 140 lbs. index (221 g/m2 to 256 g/m2)

Heavy paper 4 140 lbs. index to 110 lbs. cover (257 g/m2 to 300 g/m2)

Specifications of paper that can be used for two-sided printing

Paper Type Plain, Recycled, Color, Letter Head, Pre-Printed, Punched, Glossy Paper,

Heavy Paper (28 lbs. bond (106 g/m

Paper Size 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11",

8-1/2" x 11"R, 5-1/2" x 8-1/2"R, 7-1/4" x 10-1/2", 9" x 12", SRA3, A3W, A3, B4, SRA4, A4, A4W, A4R, B5, B5R, A5R

) to 80 lbs. cover index (220 g/m2))

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BEFORE USING THE MACHINE►LOADING PAPER

Types of paper that can be set in each tray

Tray

1/2

Thin paper - - - Yes - Yes Yes Yes -

Plain paper 1 (16 to 24 lbs bond (60 to 89 g/m

Plain paper 2 (24 to 28 lbs bond (90 to 105 g/m

Recycled paper Yes Yes Yes Yes Yes Yes Yes Yes Yes

Color Yes Yes Yes Yes Yes Yes Yes Yes Yes

Letter head Yes Yes Yes Yes Yes Yes Yes Yes Yes

Pre-printed Yes Yes Yes Yes Yes Yes Yes Yes Yes

Pre-punched Yes Yes Yes Yes Yes Yes Yes Yes Yes

Heavy paper 1: 28 lbs bond to 65 lbs index (106 g/m

g/m

)

to 176

))

Yes Yes Yes Yes Yes Yes Yes Yes Yes

- Yes Yes Yes Yes Yes Yes Yes Yes

Tray 3Tray 4Bypass

tray

Tray 5 Large

capacity

tray

(MX-LC12/

MX-LCX3 N)

Large capacity

Tray 5Tray

trays

Bypass

tray

(for

large

capacity

Inserter (Upper /

Lower)

trays)

Heavy paper 2: 65 lbs index to 80 lbs Cover (177

g/m

to 220 g/m2)

Heavy paper 3: 80 lbs bond to 140 lbs index (221 g/m g/m

Heavy paper 4: 140 lbs index to 110 lbs Cover (257 g/m g/m

Tab paper - - Yes Yes - Yes Yes Yes -

Transparency film - - Yes Yes - Yes Yes Yes -

Labels - - Yes Yes - Yes Yes - -

Glossy paper - - - Yes - Yes Yes - -

to 256

)

to 300

)

- Yes Yes Yes Yes Yes Yes Yes Yes

- - - Yes - Yes Yes - -

Yes: Can be used

-: Cannot be used

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BEFORE USING THE MACHINE►LOADING PAPER

• For detailed information on the sizes and types of paper that can be loaded into each tray of the machine, see "SPECIFICATIONS" in the "Start Guide" and "Paper Tray Settings

• Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper.

• Before using any paper, consult the dealer or "SHARP Service Department".

(page 8-122)" in "Settings".

Setting orientation of the print side

The setting orientation varies for the print side of paper, depending on the tray used.

Tray In normal status With letter head or pre-printed paper set

Trays 1 - 4 Facing down Facing up

Bypass tray , Tray 5, Tray 6 Facing up Facing down

When [Disabling of Duplex] is set for "Letter Head" or "Pre-Printed", set the print side in the same orientation as for the ordinary operation.

To set [Disabling of Duplex]:

In "Settings (administrator)", select [System Settings] → [Common Settings] → [Device Control] → [Disabling of Duplex].

Paper that cannot be used

• Special media for an ink jet printer (fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Envelope

• Embossed paper

• Oil feed transparency film

• Thin paper less than 13lbs bond (52 g/m

• Heavy paper as thick as 110 lbs Cover (301 g/m more

)

) or

Non-recommended paper

• Iron-on transfer paper

• Japanese paper

• Perforated paper

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper whose print side or reverse side has been already printed on by another printer or multifunction device

• Paper with a wave-like pattern due to moisture absorption

• Paper with creases

• Paper with dust

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BEFORE USING THE MACHINE►LOADING PAPER

LOADING PAPER IN THE TRAY 1/2

A maximum of 1200 sheets of 8-1/2" × 11" (A4) paper can be loaded into tray 1. A maximum of 800 sheets of 8-1/2" × 11" (A4) paper can be loaded into tray 2.

If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "Settings (administrator)". An incorrect setting may cause print failure, printing on paper of an incorrect size, or type or paper misfeeds.

Do not place heavy objects on the tray or press down on the tray.

To check the type and size of paper:

[Tray Settings] in the home screen or in "Settings", select [Status] → [Machine Identification] → [Paper Input Tray Status].

To set the type and size of paper:

Set this in [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Pull out the paper tray.

Gently pull the tray out until it stops.

Keep holding the handle until the lock is released.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

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BEFORE USING THE MACHINE►LOADING PAPER

Indicator line

Tray 1 Tray 2

Paper guide

Transparent

sheet

Hook

Lift the feed roller, and place paper into the tray.

Load the paper with the print side facing down. The stack must not be higher than the indicator line (maximum of 1200 sheets for tray 1, or maximum of 800 sheets for tray 2).

Lower the feed roller, and gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds.

Changing the paper size

Remove the paper size guide.

With the base of the tray pressed all the way down, hold down the hook at the bottom on the paper size guide and pull the paper size guide up slightly.

Before changing the paper size of tray 2, raise the paper guide.

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A4 LT

(1)

(2)

(3)

Transparent sheet

Attach the paper size guide and transparent sheet appropriately for the size of paper to be used.

(1) Align the bottom of the paper size guide

with the appropriate slot on the base of the tray.

Align the paper size guide with the slot for the paper size to be used (indicated by the paper size mark).

(2) Align the holes at the top of the paper

size guide with the protrusions that secure the paper size guide.

Align with the holes for the paper size to be used (indicated by the paper size mark).

(3) Push in the paper guide so that it locks

into place.

Push the paper size guide in until the hook at the bottom locks into place. (You will hear a "click" when the hook locks.) Move the paper size guide slightly to verify that it has locked into place.

• When attaching the paper size guide, place the transparent sheet in direct contact with the base of the tray in the correct orientation as shown.

• The slot or hole with the "LT" mark is for 8-1/2" x 11" size.

When attaching the paper size guide, make sure that the top and bottom of the guide are aligned to the same paper size. If the top and bottom of the paper size guide are not aligned to the same paper size, skewed feeding and misfeeds will result.

Repeat steps 1 and 2 to adjust the far paper guide to the paper size to be used.

Be sure to adjust the far paper guide to the same size as the near paper guide. When removing and attaching the far paper size guide, take care not to hit the front cover of the machine.

Adjusting only one paper guide may result in skewed feeding or misfeeds.

Set the paper size and paper type.

Be sure to set the paper size and paper type by selecting [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings]. If the paper size setting is not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur.

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BEFORE USING THE MACHINE►LOADING PAPER

(A)

(B)

(C)

LOADING PAPER IN THE TRAY 3/4

A maximum of 500 sheets of paper from 12" × 18" to 7-1/4" × 10-1/2"R (A3W to B5R) can be loaded into tray 3. A maximum of 500 sheets of paper from 12" × 18" to 5-1/2" × 8-1/2"R (A3W wide to A5R) can be loaded into tray 4.

• Other than plain paper, special media such as transparency film and tab paper can be loaded into tray 4. To load tab paper, the dedicated guide must be installed.

• If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "Settings (administrator)". An incorrect setting may cause print failure, printing on paper of an incorrect size, or type or paper misfeeds.

Do not place heavy objects on the tray or press down on the tray.

To check the type and size of paper:

[Tray Settings] in the home screen or in "Settings", select [Status] → [Machine Identification] → [Paper Input Tray Status].

To set the type and size of paper:

Set this in [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Pull out the paper tray.

Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.

Keep holding the handle until the lock is released.

Adjust guide plates A and B by squeezing their lock levers and sliding them to match the longitudinal and transversal dimensions of the paper to be loaded.

(1) Squeeze the lock knob on guide plate A

and slide to the desired paper size.

(2) Squeeze the lock knob on guide plate B

and slide to the desired paper size.

If slid to a standard paper size, guide plate B will lock automatically.

(3) For a non-standard paper size, after

sliding guide plate B to the desired size, press the lock button (C).

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BEFORE USING THE MACHINE►LOADING PAPER

Indicator line

A non-standard size of paper can only be loaded in tray 4. A non-standard size of paper cannot be loaded in tray 3.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Insert the paper into the tray.

Load the paper with the print side facing down. The stack must not be higher than the indicator line (maximum of 500 sheets).

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds.

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BEFORE USING THE MACHINE►LOADING PAPER

Loading tab paper into tray 4

Remove the tab paper guide.

The guide is stored inside tray 4.

Pull out the tray and install the guide.

Adjust the guide plates to the triangle mark position. Install the guide so that it may cover the guide plates. Adjust the guide plates in the tray to match the longitudinal and transversal dimensions of the paper to be loaded.

Insert the tab paper into the tray.

Place the tab paper with the print side facing down so that the tab is to the left.

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BEFORE USING THE MACHINE►LOADING PAPER

GHI

DEF

ABC

JKL

Originals

1st page

Tab paper

2nd page 3rd page 4th page

4th page 3rd page 2nd page

1st page

Tail edge

Top edge

Side 2

See the following figure and adjust the tab position of the tab paper.

Gently push the tray into the machine, and set the paper type to tab paper.

Using "Paper Tray Settings" in the system settings, set the paper type to tab paper.

To set the paper type to tab paper:

Set this in [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

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BEFORE USING THE MACHINE►LOADING PAPER

Indicator

line

LOADING PAPER IN THE LARGE CAPACITY TRAY

Use the large capacity tray for outputting massive prints that cannot be processed using the regular tray.

• Large capacity tray (MX-LC12) stores a maximum of 3500 sheets of 8-1/2" × 11", A4 and B5 paper.

• Large capacity tray (MX-LCX3 N) stores a maximum of 3000 sheets of paper from 12" × 18" (A3W) to 8-1/2" × 11"R (B5).

When changing the paper size, consult the dealer or nearest SHARP Service Department.

Do not place heavy objects on the tray or press down on the tray.

To check the type and size of paper:

[Tray Settings] in the home screen or in "Settings", select [Status] → [Machine Identification] → [Paper Input Tray Status].

To set the type and size of paper:

Set this in [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Large capacity tray (MX-LC12)

Pull out the paper tray.

Gently pull the tray out until it stops.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Place the paper in the center of the paper table.

Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 3500 sheets).

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BEFORE USING THE MACHINE►LOADING PAPER

Indicator line

Large capacity tray (MX-LCX3 N)

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds.

Press the operation button.

The operation button blinks, and the tray paper table goes down to the paper loading position. Wait until the operation button light goes off.

Do not pull out the tray until the light goes off. If you pull out the tray forcibly while the button lights up or blinks, a machine failure may be resulted.

Pull out the paper tray.

Gently pull the tray out until it stops.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Place the paper in the center of the paper table.

Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 3000 sheets). When a certain volume of paper is loaded, the paper table automatically goes down slightly and stops. Repeat this operation in the same way to load paper.

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BEFORE USING THE MACHINE►LOADING PAPER

• Do not insert your hand into the space inside the paper table when you load paper.

• Do not insert spare paper or objects into the space inside the tray.

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds. The paper table goes up after the tray is pushed in. The operation button blinks while the paper table goes up. The button lights up when the paper table has gone up.

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BEFORE USING THE MACHINE►LOADING PAPER

Plate

(1)

(2)

Changing the paper size for the large capacity tray (MX-LCX3 N)

Loosen the paper guide screw.

Slide the plate of the paper guide.

Slide the plate until the red line appears at the center of the size window of the plate.

Adjust the paper guide to the paper size that will be used.

Slide the paper guide forward or backward until the size mark of the paper to be used ( or ) appears in the size window of the plate.

Secure the paper guide.

(1) Slide the plate of the paper guide.

Slide the plate until the paper size to be used appears in the size window of the plate.

(2) Tighten the paper guide screw.

Repeat steps 1 through 4 to adjust the far paper guide to the paper size to be used.

Be sure to adjust the far paper guide to the same paper size as the near paper guide.

Adjusting only one paper guide may result in skewed feeding or misfeeds.

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BEFORE USING THE MACHINE►LOADING PAPER

Set the paper size and paper type.

Change the right paper guide to the paper size to be used.

(1) While holding up the paper guide lock,

slide the paper guide to the paper size to be used.

(2) Release the paper guide lock.

(3) Move the paper guide slightly to the right

and left so that it locks into place.

You will hear a "click" when the paper guide locks.

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BEFORE USING THE MACHINE►LOADING PAPER

LOADING PAPER IN THE LARGE CAPACITY TRAYS

Use the large capacity trays for outputting massive prints that cannot be processed using the regular tray. The large capacity trays store a maximum of 5000 sheets of paper (2500 sheets for tray 5 and 2500 sheets for tray 6) from 12" × 18" (A3W) to 7-1/4" × 10-1/2"R (B5R).

Other than plain paper, special media such as tab paper and transparency film can be loaded into the large capacity trays. To load tab paper, the dedicated guide must be installed.

Do not place heavy objects on the tray or press down on the tray.

To check the type and size of paper:

[Tray Settings] in the home screen or in "Settings", select [Status] → [Machine Identification] → [Paper Input Tray Status].

To set the type and size of paper:

Set this in [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Press the operation button.

The operation button blinks, and the tray paper table goes down to the paper loading position. Wait until the operation button light goes off.

Do not pull out the tray until the light goes off. If you pull out the tray forcibly while the button lights up or blinks, a machine failure may be resulted.

Pull out the paper tray.

Gently pull the tray out until it stops.

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BEFORE USING THE MACHINE►LOADING PAPER

Indicator line

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Load the paper.

Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 2500 sheets).

Gently push the paper tray into the machine.

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BEFORE USING THE MACHINE►LOADING PAPER

GHI

DEF

ABC

JKL

Originals

1st page

Tab paper

2nd page 3rd page 4th page

1st page

Tail edge

Top edge

Side 1

Loading the tab paper

Remove the tab paper guide.

The guide is stored in the upper tray.

Insert the tab paper into the tray.

Place the tab paper with the print side facing up so that the tab is to the right.

See the following figure and adjust the tab position of the tab paper.

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BEFORE USING THE MACHINE►LOADING PAPER

Gently push the tray into the machine, and set the paper type to tab paper.

Using "Paper Tray Settings" in the system settings, set the paper type to tab paper.

To set the paper type to tab paper:

Set this in [Tray Settings] in the home screen or in "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Place the tab paper guide.

Place the guide on the top of the tab paper.

Changing the paper size

Loosen the paper guide screw.

Slide the plate of the paper guide.

Slide the plate until the red line appears at the center of the size window of the plate. Both near and far plates slides when you slide one of those.

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BEFORE USING THE MACHINE►LOADING PAPER

(1)

(2)

Adjust the paper guide to the paper size that will be used.

Slide the paper guide forward or backward until the size mark of the paper to be used ( or ) appears in the size window of the plate. Both near and far plates slides when you slide one of those.

Secure the paper guide.

(1) Slide the plate of the paper guide.

Slide the plate until the paper size to be used appears in the size window of the plate. Both near and far plates slides when you slide one of those.

(2) Tighten the paper guide screw.

Tighten both far and near paper guide screws.

Change the right paper guide to the paper size to be used.

(1) While holding the paper guide lock, slide

the paper guide to the paper size to be used.

(2) Release the paper guide lock.

(3) Move the paper guide slightly to the right

and left so that it locks into place.

You will hear a "click" when the paper guide locks.

Set the paper size and paper type.

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BEFORE USING THE MACHINE►LOADING PAPER

LOADING PAPER INTO THE BYPASS TRAY

Use the bypass tray for printing on plain paper, label sheets, tab paper, and other special media. A maximum of 100 sheets of paper can be loaded into the bypass tray (on the machine), or a maximum of 500 sheets can be loaded in the bypass tray (on the large capacity trays), and continuous printing is possible as is the case with other trays. For detailed information on the sizes and types of paper that can be loaded into the bypass tray, see "SPECIFICATIONS" in the "Start Guide" and "Paper Tray Settings

• When using plain paper other than Sharp standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of paper that has been printed on one side, load paper one sheet at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result.

How to place the original

Load paper up to 7-1/4" × 10-1/2" (A5) size in landscape orientation.

(page 8-122)".

Bypass tray (on the machine) Bypass tray (on the large capacity trays)

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BEFORE USING THE MACHINE►LOADING PAPER

Side 1

Loading tab paper

When printing on tab paper, be sure to place the paper with the print side facing up. For the bypass tray (on the large capacity trays), the dedicated guide must be installed in the bypass tray guides at the rear end. The dedicated guide is in the upper side of the large capacity trays.

Bypass tray (on the machine) Bypass tray (on the large capacity trays)

Left

Place the first sheet of tab paper so that the tab faces away from you.

Right

Place the first sheet of tab paper so that the tab faces toward you.

• Use only tab paper that is made of paper. Tab paper made of a material other than paper (film, etc.) cannot be used.

• To copy onto the tabs of tab paper, [Tab Copy] in "Others" is useful.

Inserting transparency film

• Use SHARP-recommended transparency film.

• When loading multiple sheets of transparency film into the bypass tray, fan the sheets several times before loading.

• When printing on transparency film, remove each sheet as it is printed and output from the machine. Allowing sheets to stack in the output tray may result in curling.

Place the first sheet of tab paper so that the tab faces away from you.

Place the first sheet of tab paper so that the tab faces toward you.

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BEFORE USING THE MACHINE►LOADING PAPER

Loading paper into the bypass tray (on the machine)

Open the bypass tray.

When loading paper larger than 8-1/2" × 11"R or A4R, pull out the extension guide. Pull the bypass tray extension all the way out.

Do not place heavy objects on the bypass tray or press down on the tray.

Adjust the bypass tray guides to the size of paper to be loaded.

Insert the paper along the bypass tray guides all the way into the bypass tray until it stops.

Load paper with the print side facing up.

• Do not force the paper in.

• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.

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BEFORE USING THE MACHINE►LOADING PAPER

Loading paper into the bypass tray (on the large capacity trays)

To replace the paper in the bypass

tray, press the operation button and remove the paper.

The paper table goes down. The operation button blinks while the paper table goes down. The button lights up when the paper table has gone down. Do not remove the paper until the button ceases blinking.

Adjust the bypass tray guides to the size of paper to be loaded.

Grasp the guide lock lever to adjust the bypass tray guides to the paper size. Be sure to adjust the bypass tray guides at the rear end. When loading paper larger than 8-1/2" × 11"R or A4R, be sure to pull out the bypass tray extension. Remove the bypass tray guide at the rear end and attach them to the inserter tray.

• Pull the bypass tray extension all the way out.

• When loading paper larger than 8-1/2" × 14", or A3W, remove the bypass tray guides at the rear end.

Do not place heavy objects on the bypass tray or press down on the tray.

Insert the paper along the bypass tray guides all the way into the bypass tray until it stops and adjust the right-side guide.

Load paper with the print side facing up. The stack must not be higher than the indicator line. A maximum of 500 sheets of paper can be loaded into the tray.

• Do not force the paper in.

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Press the operation button.

The paper table goes up. The operation button blinks while the paper table goes up. The button lights up when the paper table has gone up.

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

HOW TO PLACE THE ORIGINAL

SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL

Place the original in the automatic document feeder. Depending the type and status of the original, use the document glass. Follow the instructions to select the method for placing the original. To place it in the automatic document feeder, see "AUTOMATIC DOCUMENT FEEDER

(page 1-89)".

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

5-1/2" x 8-1/2" (B5)

8-1/2" x 11" (A4)

Hole positions

Feed slot

AUTOMATIC DOCUMENT FEEDER

This section explains how to place originals in the automatic document feeder.

• Place originals of different sizes together, if needed, in the automatic document feeder. In that case, use the "Others" function in each mode to set [Mixed Size Original]. An original cannot be detected if all pages are of the same size but some of them are set in a different orientation.

• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips.

• If originals have damp spots due to correction fluid, ink or paste up glue, wait until the originals are dry before making copies. Otherwise the interior of the machine or the document glass may be soiled.

• Do not use the following originals. Incorrect original size detection, original misfeeds, and smudges may result. Transparency film or other transparent material for backup copy, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document feeder. Originals to be fed through the feeder should not be damaged, crumpled, folded, loosely pasted together, or have cut-out holes. Originals with multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.

• When using originals with two or three holes, place them so that the punched edge is at a position away from the feed slot of the document feeder tray. Specify the orientation of the original using [Original].

• For a thin original (9 lbs. to 14 lbs. (35 g/m scanning is disabled.

- 49 g/m2)), use [Slow Scan Mode] in the "Others". For this type, 2-sided

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

Align the edges evenly and face them up

Insert to the end

Fit to the Original Size

Below the indicator line

Allowed original sizes

Minimum original size Maximum original size

Standard size

(Minimum size that can be automatically detected) 5-1/2" (longitudinal) × 8-1/2" (transversal) 148 mm (longitudinal) × 210 mm, or A5

Non-standard size

(Minimum size that can be specified manually) 5-1/8" (longitudinal) × 5-1/2" (transversal) 131 mm (longitudinal) × 140 mm (transversal)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

► COPIER: "SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL (page 2-29)" ► FAX: "SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES (page 4-46)" ► IMAGE SEND: "SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES (page 5-48)"

Standard size

(Maximum size that can be automatically detected) 11" (longitudinal) × 17" (transversal) 297 mm (longitudinal) × 420 mm (transversal) or A3 12" × 18" (A3W) cannot be used.

Non-standard size

(Maximum size that can be specified manually) Copy mode: 11-5/8" (longitudinal) × 17" (transversal) 297 mm (longitudinal) × 432 mm (transversal) Image send mode: 11" (longitudinal) × 39-3/8" (transversal) 297 mm (longitudinal) × 1000 mm (transversal)

Allowed original weights

1-sided scanning: 9 lbs Bond to 110 lbs Index (35 to 205 g/m2) 2-sided scanning: 13 to 110 lbs Index (52 to 205 g/m To scan originals from 9 to 13 lbs Bond (35 to 49g/m using "Slow Scan Mode" may result in original misfeeds. When "Slow Scan Mode" is selected, automatic 2-sided scanning is not possible.

)

), use "Slow Scan Mode" in the "Others" function. Scanning without

Make sure that there is no original on the document glass.

Place the original.

Up to 250 sheets can be inserted. After scanning is finished on the automatic document feeder, remove originals from the original exit tray.

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

Mark

Document glass scale

DOCUMENT GLASS

This section describes the steps for setting the original on the document glass.

• Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

Allowed original sizes

Maximum original size

Standard size

11" (longitudinal) x 17" (transversal) 297 mm (longitudinal) x 420 mm (transversal) or A3

Non-standard size

11-5/8" (longitudinal) x 17" (transversal) 297 mm (longitudinal) x 432 mm (transversal)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

Open the automatic document feeder.

Load the paper with the print side facing down.

Place the original face down and align the top left corner of the original with back left (at the tip of the mark ) of the document glass.

When placing a non-standard size original on the document glass, the size can be detected easily if a blank sheet of 8-1/2" x 11" (A4), 5-1/2" x 8-1/2" (B5), or other standard size paper is placed on top of the original.

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

Close the automatic document feeder.

After placing the original, close the automatic document feeder. If the unit is left open, parts outside of the original will be copied in black, causing excessive use of toner.

• When closing, open the automatic document feeder all the way and then close it.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Job Queue

Complete

Spool

Job

Job Queue

Progress / Sets

Status

Encrypt PDF

Spooling

User_1_User_1_User ---/0004

---/0004User_2_User_2_User

Back

Internet FaxFaxScanPrint

STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

TYPES OF JOB STATUS SCREENS

When you tap the job status display, the job status screen appears. Tap it again to return to the previous mode. The job status screen is divided into the following four tabs, enabling you to select a job list by tapping a desired tab.

Internet FaxFaxScanPrint

LINE PRINTER

Status

Encrypt PDF

Spooling

Back

Spool

Job Queue

Complete

Easy Copy

CLOUD PORTAL

Toner Quantity Bk

Easy Scan

Easy Copy

Operation

Guide

HDD File retrieve

Sharp OSA

Easy Scan

Enlarge

Settings Total Count LCD Control Job Status

Display Mode

LINE PRINTER

10:15 AM

Easy

Fax

Job Status

Job

Job Queue

User_1_User_1_User ---/0004

Progress / Sets

---/0004User_2_User_2_User

•Print Lists print jobs such as copying, printing from a PC, USB direct print, and printing for faxed or other received data.

• Scan Lists send jobs of converted images for e-mail messages and FTP/Desktop send jobs.

•Fax Lists fax send jobs using a telephone line.

• Internet Fax Lists fax send jobs using internet.

The background of the job status display changes as follows:

• Green: Job in progress

• Yellow: Warming up/waiting

• Red: Waiting for error clearing

To prohibit the display and changing of job information of other users when user authentication is enabled

Select "Settings (administrator)" → [User Control] → [Default Settings] → [Include Job Status in user authentication] → [Disable display/change of other users' information in the job status] check box to .

On each tab, jobs are classified into three groups. Jobs move among the lists according to the processing status, from [Spool], [Job Queue] and [Complete], in that order. To switch the job list display to the display by processing status, tap the [Spool], [Job Queue] or [Complete] key as desired.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

• Spool list (Only displayed when a print-from computer job is received) Lists print jobs up to the transfer to the machine from a computer. The jobs move to the Job Queue list after the transfer is completed. If you printed an encrypted PDF file by direct print, enter the password from here to print the file.

► PRINTING AN ENCRYPTED PDF FILE (page 3-86)

• Job Queue list Lists jobs in progress and in the queue for copying, printing from a computer and printing of received fax. This list also displays jobs in progress and in the queue for sending fax data or sending image data converted on the machine. The jobs move to the Complete list after printing or sending is completed.

• Complete list Lists jobs through with copying, printing or sending.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Job Queue

Complete

Internet FaxFaxScan

Job

Address

Set Time

Status

Print Image Sending Activity Report

Back

0000/0002 OK

0000/000110:45 07/07

Broadcast004

Pages

STOPPING/DELETING A JOB IN PROGRESS OR RESERVED

Tap the job status display and tap the tab for the job that you wish to stop or

delete.

Tap the [Job Queue] key.

When you wish to stop a print job being sent from the computer, tap the [Spool] key.

Tap the job that you wish to stop or delete, and then tap [Stop/Delete] on the action panel.

When a screen appears that allows you to confirm that you do want to stop the job, tap the [Cancel] key.

If the machine runs out of paper during a copy or print job, you can cancel the job from the job status screen. To delete more than one job, operate the check box for [Enter Multi Selection Mode] on the action panel so that it looks like .

• Printing of a received fax or Internet fax cannot be stopped.

• A job set for transfer in "FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING

SETTINGS) (page 4-62)" cannot be canceled.

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Page 99

BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Scan Fax Internet Fax

Spool

Complete

Job Queue

Check Details of Selected Job

Change Job Priority

Stop/Delete

Enter Multi Selection Mode

Back

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

0000/0001

Scan Fax Internet Fax

Spool

Complete

Job Queue

Check Details of Selected Job

Change Job Priority

Stop/Delete

Enter Multi Selection Mode

Back

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

0000/0001

PRIORITY PROCESSING OF A RESERVED JOB

This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending.

Priority processing operation varies, as follows, depending on the job type.

• Job on the print tab The job currently in progress is suspended to let the priority job make interruption.

• Job on the scanner/fax/Internet fax tab The priority job is moved directly under the job currently in progress.

Tap the job status display and tap the job for priority processing.

Tap the [Job Queue] key.

Tap the job for priority processing and then tap [Change Job Priority] on the action panel.

If a job in progress is a "broadcast transmission job" or a "serial polling job", the selected job will be preferentially transmitted between destinations of the broadcast transmission or serial polling jobs. However, if the priority job is a "broadcast transmission job" or a "serial polling job", it will be executed after the fax job in progress is completed.

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Page 100

BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Internet FaxFaxScanPrint

Job Queue

Complete

Spool

Priority Change

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

Changing the job order

If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order. Tap the key of the job you want to move, and tap the "Priority Change" key.

•key

Moves the selected job to the top of the queue. The current job will be interrupted and the selected job starts.

•key

Moves the selected job up one position. When the second job from the top is selected, tapping this key interrupts the current job and starts the selected job.

•key

Moves the selected job down one position.

•key

Moves the selected job to the bottom of the queue.

Scanner job with a timer setting

When a scanner job with a timer setting is selected, tapping the order change keys moves the job as follows.

•key

The timer setting is canceled and the job moves to the position after the job in progress (second from top).

•key

The timer setting is canceled and the job moves to the lowest position in the queue (if there are 3 jobs, the 4th position)

• , key

These keys cannot be used.

The jobs below cannot be moved. Job currently in progress, interrupt copy jobs, list print jobs, and jobs when Passing Prohibited is set in the system settings.

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