Sharp MX-M450N, MX-M450U User Manual

OPERATION

MANUAL

(for image send)

LASER PRINTER

INTRODUCTION

This manual explains the scanner function, the Internet fax function, and the metadata send function of the machine.

To use these functions, the following expansion kits must be installed.

Network scanner function: The network scanner expansion kit must be installed.*
Internet fax function: The network scanner expansion kit and Internet fax expansion kit must be installed.*
Metadata send function:

*1 If you are using the MX-M350U/450U, the network expansion kit must also be installed.
*2 To use the Internet fax or metadata send functions, a hard drive must be installed in the machine. For this reason,

on the MX-M350U/450U, the network expansion kit (with hard drive) must also be installed.

For other functions, see the following manuals.

Operation manual (for general information and copier operation):

Administrator settings guide: This explains the "administrator settings", which are used to configure a variety

Operation manual (for printer): This provides detailed explanations of the procedures for using the printer

The network scanner expansion kit and application integration module must be installed.*

This contains safety precautions and general information such as the
procedures for loading paper, removing misfeeds, and using peripheral
equipment. It also provides detailed explanations of the procedures for using
the copy function.

of machine parameters to suit the aims and the needs of your workplace.

function.

1

2

2

NOTES

● For information on installing the drivers and software cited in this manual, please refer to the software setup
guide and the manuals that are provided with the expansion kits.

● Before using the network scanner feature, several settings must be established from the Web page. These
settings are explained from page 1-4
settings must be effected by the system administrator who has the special network related backgrounds.

● The explanations in this manual assume that the person who will install the product and the users of the product
have a working knowledge of Microsoft Windows.

● The explanations of screens and procedures in this manual are for Windows XP. The screens may vary
depending on your Windows version and settings.

● For information on the operating system, please refer to your operating system manual or the online Help
function.

● This manual assumes that several options have been installed.

● This manual assumes that the document filing function can be used. The document filing function can only be

used on the MX-M350N/450N, and on models in which the network expansion kit (with hard drive) is installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual
machine due to product improvements and modifications.

on. The settings must be established by the network administrator. Such

TABLE OF CONTENTS

CHAPTER 1
BEFORE USING THE MACHINE AS
A NETWORK SCANNER

ABOUT THE NETWORK SCANNER FUNCTION...... 1-2

SETTINGS AND PROGRAMMING REQUIRED FOR

THE NETWORK SCANNER FEATURE ..................... 1-4

●

ACCESSING WEB PAGES................................. 1-4

●

ABOUT THE WEB PAGES (FOR USERS) ......... 1-5

●

ABOUT THE WEB PAGES (FOR THE

ADMINISTRATOR).............................................. 1-6

●

BASIC SETTINGS FOR NETWORK SCANNING 1-7

●

SETTING UP DESTINATION INFORMATION .... 1-8

●

STORING SENDER INFORMATION

(Scan to E-mail) .................................................. 1-10

●

SETTING UP INTERNET-FAX PARAMETERS... 1-10

●

SETTING UP SERVERS .................................... 1-10

●

PROTECTING INFORMATION PROGRAMMED

IN THE WEB PAGE ("Passwords") ..................... 1-10

BASE SCREEN .......................................................... 1-11

CHAPTER 2
TRANSMISSION PROCEDURES

SENDING AN IMAGE................................................. 2-2

●

SENDING AN IMAGE IN SCAN MODE.............. 2-2

●

SENDING A FAX IN INTERNET FAX MODE ..... 2-6

●

SENDING AN INTERNET FAX FROM A

COMPUTER (PC-I-Fax)...................................... 2-10

DESTINATION INPUT METHODS ............................. 2-11

●

SCANNING AND TRANSMITTING

A TWO-SIDED ORIGINAL.................................. 2-14

SCANNING SETTINGS (ORIGINAL SIZE,

EXPOSURE, RESOLUTION AND FILE FORMAT) .... 2-15

●

MANUALLY SETTING THE SCANNING SIZE ... 2-15

●

STORING, DELETING, AND USING ORIGINAL

SIZES.................................................................. 2-16

●

ENLARGEMENT TRANSMISSION .................... 2-17

●

SELECTING THE EXPOSURE .......................... 2-18

●

SELECTING THE RESOLUTION....................... 2-18

●

SELECTING THE FILE FORMAT ....................... 2-19

CHAPTER 3
CONVENIENT SCANNER FUNCTIONS

SPECIAL MODES....................................................... 3-2

●

PROGRAMMING FREQUENTLY USED

OPERATIONS (PROGRAM) ............................... 3-3

●

ERASING EDGE SHADOWS (ERASE).............. 3-4

●

TRANSMITTING A DIVIDED ORIGINAL (DUAL

PAGE SCAN)....................................................... 3-5

●

AUTOMATIC TRANSMISSION AT A SPECIFIED

TIME (TIMER TRANSMISSION)......................... 3-6

●

TRANSMITTING TWO ORIGINAL PAGES AS A

SINGLE PAGE (2IN1).......................................... 3-7

●

TRANSMITTING THE FRONT AND BACK
SIDES OF A CARD ON ONE SHEET OF

PAPER (CARD SHOT) ........................................ 3-8

●

TRANSMITTING A LARGE NUMBER OF

PAGES (JOB BUILD)........................................... 3-10

●

CHANGING THE PRINT SETTINGS FOR THE
TRANSACTION REPORT (TRANSACTION

REPORT) ............................................................ 3-11

PRIORITY TRANSMISSION OF A STORED JOB...... 3-12

CANCELLING AN SCAN TRANSMISSION................ 3-13

CHAPTER 4
INTERNET FAX RECEPTION FUNCTION

RECEIVING AN INTERNET FAX ................................ 4-2

●

MANUALLY RECEIVING INTERNET FAXES ..... 4-3

TRANSFERRING RECEIVED INTERNET-FAXES TO
ANOTHER MACHINE WHEN PRINTING IS NOT

POSSIBLE (FORWARDING FUNCTION) ................... 4-4

●

USING THE TRANSFER FUNCTION................. 4-4

FORWARDING RECEIVED INTERNET FAXES TO AN
E-MAIL ADDRESS (INBOUND ROUTING SETTINGS)

●

CONFIGURING INBOUND ROUTING SETTINGS.

4-5
4-5

0-1

TABLE OF CONTENTS

CHAPTER 5
METADATA DELIVERY

METADATA DELIVERY (DATA ENTRY) ...................... 5-2

PREPARATIONS FOR METADATA TRANSMISSION. 5-3

●

SETTINGS REQUIRED IN THE WEB PAGES ... 5-3

●

METADATA TRANSMISSION FOR SCAN TO

DESKTOP........................................................... 5-3

TRANSMITTING METADATA ...................................... 5-4

●

METADATA FIELDS ............................................ 5-6

CHAPTER 6
STORING DESTINATION INFORMATION
FROM THE OPERATION PANEL

STORING FROM THE OPERATION PANEL .............. 6-2

●

STORING ONE-TOUCH KEYS (only addresses

for Scan to E-mail and Internet-Fax)................... 6-2

●

EDITING AND DELETING ONE-TOUCH KEYS. 6-4

●

PROGRAMMING A GROUP KEY ...................... 6-5

●

EDITING AND DELETING GROUP KEYS ......... 6-6

●

STORING SENDER INFORMATION .................. 6-7

●

EDITING AND DELETING SENDER

INFORMATION ................................................... 6-9

●

STORING A GROUP INDEX .............................. 6-10

●

PRINTING PROGRAMMED INFORMATION...... 6-10

●

STORING A PROGRAM..................................... 6-11

●

EDITING AND DELETING PROGRAMS............ 6-12

CHAPTER 7
TROUBLESHOOTING

TROUBLESHOOTING ................................................ 7-2

●

IF YOUR E-MAIL IS RETURNED........................ 7-3

●

IF A TRANSMISSION ERROR OCCURS........... 7-3

●

CHECKING THE IP ADDRESS .......................... 7-4

●

IMPORTANT POINTS WHEN USING SCAN TO

E-MAIL ................................................................ 7-5

CHAPTER 8
ADMINISTRATOR SETTINGS

ADMINISTRATOR SETTINGS .................................... 8-2

●

ADMINISTRATOR SETTING LIST...................... 8-2

●

USING THE ADMINISTRATOR SETTINGS........ 8-2

●

ABOUT THE SETTINGS..................................... 8-4

●

PRINTING OUT SETTINGS................................ 8-10

CHAPTER 9
APPENDIX

NETWORK SCANNER / INTERNET FAX

SPECIFICATIONS.......................................................

NUMBER OF ITEMS THAT CAN BE STORED WHEN
A HARD DRIVE IS INSTALLED, AND WHEN NOT

INSTALLED .................................................................

9-2

9-3

0-2

CHAPTER 1

BEFORE USING THE

MACHINE AS A NETWORK

SCANNER

This chapter provides information that you should know before using the
machine as a network scanner. Be sure to read this chapter before using
the network scanner function.

Page

ABOUT THE NETWORK SCANNER FUNCTION.........................................1-2

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK

SCANNER FEATURE ....................................................................................1-4

●

ACCESSING WEB PAGES....................................................................1-4

●

ABOUT THE WEB PAGES (FOR USERS) ............................................1-5

●

ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR) ...................1-6

●

BASIC SETTINGS FOR NETWORK SCANNING .................................1-7

●

SETTING UP DESTINATION INFORMATION .......................................1-8

●

STORING SENDER INFORMATION (Scan to E-mail) ........................1-10

●

SETTING UP INTERNET-FAX PARAMETERS....................................1-10

●

SETTING UP SERVERS......................................................................1-10

●

PROTECTING INFORMATION PROGRAMMED IN THE WEB

PAGE ("Passwords") ............................................................................1-10

BASE SCREEN ...........................................................................................1-11

1-1

ABOUT THE NETWORK SCANNER FUNCTION

The network scanner expansion kit adds network scanner functionality to your machine. A machine with the network
scanner functionality can scan a paper document, photograph, or other printed information into a data file, and send
the file to a file server or personal computer over a corporate network (intranet) or the Internet.
The network scanner function provides the following scanning modes.

Scan modes

☞SENDING AN IMAGE IN SCAN MODE (page 2-2)

Scan to E-mail

The scanned file is sent to an e-mail address.

Scan to FTP

The scanned file is sent to a specified directory of an FTP server.
When the file is sent, it is also possible to send an e-mail to a previously stored e-mail
address to inform the recipient of the location of the file. (This is called "Scan to FTP
(Hyperlink)".).

Scan to Desktop

The scanned file is sent to a specified folder on your computer.
To use Scan to Desktop, software must be installed from the "Sharpdesk/Network
Scanner Utilities" CD-ROM that accompanies the network scanner expansion kit. For the
system requirements of the software, see the manual (PDF format) or the Readme file on
the CD-ROM. For the procedures for installing the software, see the "Sharpdesk
Installation Guide".
Scan to Desktop can only be used with computers that are running Windows 98 Second
Edition/Me/2000 Professional/XP Professional/XP Home Edition.

Scan to Network Folder

The scanned file is sent to a shared folder on a Windows computer on the same network
as the machine.
Transmission is possible to computers running the following operating systems: Windows
98/Me/NT 4.0/2000/XP/Server 2003

1-2

ABOUT THE NETWORK SCANNER FUNCTION

Internet fax mode

☞SENDING A FAX IN INTERNET FAX MODE (page 2-6)

Internet fax transmission

The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.

Data entry mode

☞M E TADATA DE LI V ERY (page 5-1)

Metadata delivery

The application integration module can be combined with the network scanner function to append a metadata* file
to a scanned image file. (This is called metadata delivery.)
Information entered using the touch panel or automatically generated by the machine can be sent to a directory on
an FTP server or an application on a computer as a metadata file in XML format.
* Metadata is information about a file, how it is to be processed, and its relation to other objects.

1-3

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be
established.
To establish the settings, use a computer that is connected to the same network as the machine to access the
machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or higher
(Windows), Netscape Navigator 7.0 or higher, or Safari 1.2 or higher (Macintosh)).

ACCESSING WEB PAGES

Use the following procedure to access the Web pages.

Open the Web browser on your computer.

1

Supported browsers:

Internet Explorer 6.0 or higher (Windows)
Netscape Navigator 7.0 or higher
Safari 1.2 or higher (Macintosh)

In the "Address" field of your Web browser,

2

enter the IP address of the machine as a
URL.

Input the IP address
previously specified in
this product.
If you do not know the IP
address, see page 7-4

When the connection is completed, the following
Web page will appear in your Web browser.

.

1-4

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

ABOUT THE WEB PAGES (FOR USERS)

When you access the user Web pages in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right
frame that allows you to configure settings for that item.
When you have finished configuring settings, be sure to click [Submit] to save them. For explanations of the settings,
click [General] under [Help] in the menu frame.

(1)

(2)

(3)

(4)

(1) Menu frame

Click a setting in the menu to configure it.

(2) Destination

Store, edit and delete transmission destinations.

(3) Sender

Store, edit and delete senders.

To use the network scanner function, you must store transmission destinations (pages 1-8
sender's name (page 1-10

).

(4) Admin Mode

To open the Web pages for the administrator, click
here and then enter the administrator's user name
and password.

●

ABOUT THE WEB PAGES (FOR THE
ADMINISTRATOR) (next page

●

PROTECTING INFORMATION PROGRAMMED
IN THE WEB PAGE ("Passwords") (page 1-10

)

)

- 1-9) and program your

1-5

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR)

In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the
administrator Web pages.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right
frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are
explained here.

(1)

(2)

(3)

(4)
(5)

(1) Network scanning

Configure basic settings for the network scanner
function.

(2) i-Fax

This is used to configure settings for sending and
receiving Internet faxes.

(3) Quick Setup

This is used to configure basic settings for the
SMTP, DNS, and LDAP servers.

(4) Services

This is used to configure advanced SMTP and
DNS server settings as needed for each
transmission method.

(5) LDAP

This is used to configure advanced settings for
global address searches.

To use the network scanner function, you must configure basic network scanner settings (pages 1-7

1-6

- 1-8).

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

BASIC SETTINGS FOR NETWORK SCANNING

Click "Network Scanning" in the menu frame, and then establish the required settings. After entering the settings, be
sure to click "Submit" to store them. For detailed information on setting procedures, refer to "General" under "Help".

Click here.

Network Scanning Setup screen

■ Network scanning setup screen

This screen is displayed when you click "Network Scanning."
On this screen, set the scanning features to be used ("Enable Scanner Delivery to:"), the advanced functions
("Advanced Setup"), the upper limit of the file size of the image to be transmitted ("Maximum Size of Data
Attachments"), the default file name ("File Naming"), and the default E-mail subject ("Default Subject"). If you
use the factory default settings, you need not make settings on this screen.

■ Subject screen

This screen is displayed when you click "Subject" in the network scanning setup screen.
Click "Add" to enter e-mail subjects. You can also edit or delete a subject. When you transmit a scanned image
by e-mail, you can select a subject from those previously registered on this screen.

■ File name screen

This screen is displayed when you click "File Name" in the network scanning setup screen.
Click "Add" to enter file names of images to be transmitted. You can also edit or delete a file name. When you
transmit a scanned image by e-mail, you can select a file name from those previously registered on this screen.

1-7

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

■ Change custom index name screen

This screen is displayed when you click "Custom Index" in the network scanning setup screen.
Programmed destinations appear as one-touch keys in the Address book screen of the touch panel, and are
normally included in the ABC index. Two types of indexes are available: the ABC index and group indexes
(custom directories). Group indexes allow you to assign any index name to the destination for easy searching.
Six group indexes are available, and a name up to six characters long can be assigned to each.
Group index names can be programmed and edited in this screen. Enter names for indexes 1 through 6 and
then click "Submit". If you wish to change a previously programmed name, enter the new name after deleting
the previous name and save it.
For information on grouping destinations in a group index, refer to page 1-9
between the ABC index and group indexes, refer to page 1-13
The custom index can also be changed from the touch panel of the machine. (Refer to page 6-10

.

. For information on switching

.)

SETTING UP DESTINATION INFORMATION

Click "Destination" in the Web page menu frame to display the Destination Management screen. This screen allows
you to store the name and address of a destination in a one-touch key. The Destination Management screen can also
be used to edit or clear stored destinations.
A total of 999*
and Group destinations. Among these, a combined total of 200*
destinations can be stored.
The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image,
allowing you to select the destination.
For detailed information on setting up, editing, and deleting destinations, refer to "General" under "Help".

1

(500*2) destinations can be stored, including E-mail, FTP, Desktop, Network Folder, Internet-Fax, Fax,

1

(100*2) Scan to FTP, Desktop, and Network Folder

■ Storing destinations for Scan to E-mail

Click "E-mail" in the Destination Management screen. Use this screen to enter the e-mail addresses of
destinations for Scan to E-mail.
When you have completed all of the entries, click "Submit". The entries will be stored.
Scan to E-mail destinations can also be stored, edited, and cleared from the touch panel of the machine. (pages 6-2 - 6-5)
To perform Scan to E-mail, the SMTP server settings must first be established. (Refer to page 1-10.)

■ Storing destinations for Scan to FTP

Click "FTP" in the Destination Management screen. Use this screen to enter the destination addresses for Scan to FTP.
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to
a "Sender" selected from "E-mail Destination" (stored as senders in the Web page menu (page 1-10
that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink))
The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user
name or password (anonymous server), the recipient can display the image by simply clicking on the address.
To perform Scan to FTP (Hyperlink), you must set the SMTP server. If you entered a host name in "Hostname
or IP Address", you will need to enter the DNS server or WINS server settings. (Refer to page 1-10

)), to notify

.)

■ Storing destinations for Scan to Desktop

Click "Desktop" in the Destination Management screen. Use this screen to enter the destination addresses for
Scan to Desktop.
Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool
is included on the CD-ROM that accompanies the network scanner expansion kit.)
You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that
you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily
used when the same settings are to be established in multiple units, or when the network administrator
performs maintenance. If the information set here differs from the information set in the host computer,
transmission and reception will not take place normally. For details, refer to the Network Scanner Tool User's
Guide (PDF format) in the CD-ROM that accompanies the network scanner expansion kit.
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server

settings. (Refer to page 1-10

.)

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

1-8

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

■ Storing destinations for Scan to Network Folder

Click [Network Folder] in the scan destination management window. A window for storing network folder
destinations will open. This window lets you store addresses for Scan to Network Folder.
After you have entered all the required information, click [Submit] to store the destination.

■ Storing destinations for Internet-Fax

Click "i-Fax" in the Destination Management screen. Use this screen to enter the destination e-mail addresses
for Internet-Fax.
The destinations can also be stored, edited, and cleared from the touch panel of the machine. (Refer to pages

6-2 - 6-5.)

To perform Internet-Fax transmission, you must set the SMTP server. (Refer to page 1-10

.)

■ Storing Groups

If you are using Scan to E-mail or Internet-Fax transmission, a scanned image can be sent to multiple
destinations in a single operation. To use this function, you must first store the destinations in a group. Click
"Group" and then select the destinations that you wish to store in the group. Up to 500*
can be stored in total. Only destinations for E-mail, Fax, and Internet-Fax, addresses searched with the global
address search feature, and manually entered address can be stored in a group.

1

(300*2) destinations

■ Items common to all transmission methods when storing destinations

● Name, Display Name

Only alphabetical characters and symbols can be used to enter names in "Name" and "Display Name". For
the maximum number of characters that can be entered, click "General" under "Help" in the menu frame.
"Display Name" is the one-touch key name that is displayed in the touch panel of the machine. If a display
name is not stored, the first 18 characters of the name stored in "Name" are automatically used as the
display name.

● Initial, Custom Index
Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are
two types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the
letters entered in "Initial", which is specified with up to 10 letters. If a destination is frequently used, it is
convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical
"FREQUENT USE" index. Group indexes ("Custom Index") allow you to create and name indexes (see page

1-8) of destinations for specific purposes.

● File Format
When you store a destination, you can also select the compression mode and the format of the image file
that is created when you scan an original for transmission. You can select TIFF or PDF for the file type, and
MH (G3), MMR (G4), or "None" for the compression mode. An initial setting has been made for the file type
and compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an
explanation of the initial settings of each of the transmission methods, click "General" under "Help" in the
menu frame.

NOTE

Internet-Fax has only one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected
for the compression mode.

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

1-9

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

STORING SENDER INFORMATION (Scan to E-mail)

To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your
e-mail, click "Sender" in the menu frame and then click "Add". Information for up to 999*
can be stored. Select a sender from the stored senders using the touch panel of the machine when you send an
image (page 2-3

NOTE

If you do not select a sender when sending an image, the default sender information stored with the administrator
setting "Default sender set" is automatically sent. (page 8-5

Click "Sender" in the Web page menu frame to display the Sender Management screen. Click "Add" to enter sender
information that will be displayed on the destination machine (sender name and sender e-mail address). The Sender
Management screen can also be used to edit or clear stored sender information.
The sender information can also be stored, edited, and cleared from the touch panel of the machine. (Refer to pages

6-7 - 6-10.)

). The selected sender appears in the sender column of the recipient's e-mail software program.

)

1

(500*2) different senders

SETTING UP INTERNET-FAX PARAMETERS

Various parameters concerning Internet-Fax transmission and reception must be set. These parameters are used
when you use the Internet-Fax feature.
If you use the Internet-Fax reception feature, you need to enter the settings for the POP3 server.
Click "i-Fax" in the Web page menu frame to display the i-Fax Setup screen. After setting the parameters, click
"Submit" to store them.

SETTING UP SERVERS

E-mail sent by Scan to E-mail, Internet-Fax transmission or Scan to FTP (Hyperlink) uses SMTP. To use any of these
transmission methods, you must enter the settings for the SMTP server.
If you entered a host name when storing a destination for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop,
you will need to enter the settings for the DNS or WINS server.
Click "Services" in the Web page menu frame to display the Services Setup screen. Select the server for which
settings must be entered and then enter required parameters.
If you use the global address search feature, you also need to enter the settings for the LDAP server.
Click "LDAP" in the Web page menu frame to display the LDAP Setup screen. Enter required parameters.

PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ("Passwords")

Passwords can be set to restrict Web page access and protect settings. The administrator must change the password
from the factory default setting. Also the administrator must remember the new password. The password is required
to operate the settings on the password-protected screen.
A password can be set for the administrator and passwords can be set for each user. If you use a user password, you
will not be able to establish settings that are included only in the administrator screen.
The passwords for "user" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first
establishing the settings, enter "Sharp" in "Admin Password" before you establish the settings. A password must
consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive. After
entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on.
When you are prompted for the password, enter "user" for accessing as a user or "admin" for accessing as an
administrator at the "User name". Then, enter the relevant password. For detailed information on setting passwords,
refer to "General" under "Help".

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

1-10

BASE SCREEN

ADDRESS BOOK

AUTO

READY TO SEND

.

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO

SCAN

EXPOSURE

SPECIAL MODES

ADDRESS REVIEW

RESEND

FILE

ADDRESS ENTRY

MODE SWITCH

QUICK FILE

SEND SETTINGS

Scan mode and Internet fax mode are used by selecting functions and settings in the base screens of those modes.
To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then select the desired
mode with the [MODE SWITCH] key.
The explanations in this manual assume that the base screen of scan mode initially appears when the [IMAGE
SEND] is pressed. The explanations begin from this screen.
If you have set the display to show the address book screen (following page
touch the [CONDITION SETTINGS] key in the address book to display the condition setting screen.
The administrator setting "Default display settings" (refer to page 8-4
the condition setting screen (shown below) or the Address book screen (following page
key is pressed.

NOTE

For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages
1-9 to 1-13 of the operation manual (for general information and copier operation). For parts that are used for both
network scanning and printing, refer to chapter 6 of operation manual (for printer).

■ Condition settings screen

Base screen of scan mode Base screen of Internet fax mode

) when the [IMAGE SEND] key is pressed,

) can be used to set the display to show either

) when the [IMAGE SEND]

Message display

Messages appear here to indicate the current
status of the machine.
When the machine is ready to send, an icon
appears to the left.

[ ] (Quick) key (page 2-12

)

When you add a one-touch key or a group key, the
machine will automatically assign a shortened
number (in this manual, this key is called the Quick
key). Use this key for a three-digit shortened
number to simplify the transmission procedure.

[MODE SWITCH] key

Touch this to change the image send mode.
The modes that can be selected will vary
depending on the peripheral devices (network
scanner expansion kit, facsimile expansion kit,
Internet fax expansion kit) that are installed.
When the application integration module is
installed, the [DATA ENTRY] key appears below the
[MODE SWITCH] key. For information on sending
metadata in data entry mode, see "METADATA
DELIVERY" (page 5-1

).

[RESEND] key

Touch this key to resend to the last Scan to E-mail,
Internet fax, or fax destination used.
Note that the following types of destinations are not
retained for the resend function.

1-11

READY TO SEND

EXPOSURE

STANDARD

RESOLUTION

ORIGINAL

AUTO

AUTO

.

INTERNET-FAX

MODE SWITCH

ADDRESS ENTRY

SEND SETTINGS

RESEND

ADDRESS BOOK

ADDRESS REVIEW

SPECIAL MODES

FILE

QUICK FILE

● A one-touch key in which multiple destinations
are stored (group key).

● Scan to FTP, Scan to Desktop, and Scan to
Network Folder addresses.

● Broadcasting addresses

● Addresses used only for BCC delivery

After the resend address is entered, the key
changes to the [NEXT ADDRESS] key.

[ADDRESS BOOK] key

This displays the Address Book screen (next

page). Touch this key when you wish to use a one-

touch key that has a destination (or group)
programmed in it.

[ADDRESS REVIEW] key (page 2-13

)

When performing a broadcast transmission, touch
this key to check your selected destinations. Your
selected destinations will appear as a list, and the
list can be edited.

[SPECIAL MODES] key

Touch this key to set the special modes.

● Program (page 3-3

● Erase (page 3-4

● Dual page scan (page 3-5

● Timer (page 3-6

● 2 in 1 (page 3-7

● Card shot (page 3-8

● Job build (page 3-10

● Transaction report (page 3-11

)

)

)

)

)

)

)

)

BASE SCREEN

USER 1 USER 2 USER 3 USER 4

USER 5

USER 6

GROUP

ABC

ABC GROUP

TO

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

CC

BCC

TEST5 TEST6

TEST3

TEST1 TEST2

GLOBAL

ADDRESS SEARCH

CONDITION

SETTINGS

READY TO SEND.

ADDRESS REVIEW

RESEND

[FILE] key (page 2-5)

Touch this key to store a document image that you
are transmitting in the hard disk (this includes
selecting a user name, file name, and location).

[QUICK FILE] key (page 2-5

Touch this key to store a document image that you
are transmitting in the temporary storage folder.

[SEND SETTINGS] (page 2-2

Touch this key to set the subject, file name, and
sender name.

[ADDRESS ENTRY] key (page 2-11

When performing Scan to E-mail, touch this key if
you wish to enter the e-mail address of the
recipient manually instead of using a one-touch
key.

Two-sided scanning icon display (page 2-14

Icons appear here when you touch the [ORIGINAL]
key and select two-sided scanning. The icons can
be touched to open function selection screens.

)

)

)

)

[ORIGINAL] key (pages 2-14

Touch this key when you wish to manually set the
size of the original to be scanned or scan both
sides of the original.

[FILE FORMAT] key (page 2-19

Touch this key to set the file format of scan images
that you transmit. The selected file format setting
will be highlighted above the key. The initial factory
setting is "PDF MMR(G4)".

[RESOLUTION] key (page 2-18

Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is "300x300dpi" (SCAN mode) or
"STANDARD" (INTERNET-FAX mode).

[EXPOSURE] key (page 2-18

Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is "AUTO".

- 2-17)

)

)

)

■ Address book screen

Touch the [ADDRESS BOOK] key in the Condition settings screen (previous page) to display the screen shown
below at right.
If you have set the initial screen to the address book screen using the Administrator setting, the initial screen
will appear as follows.
Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial"
for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).
The screen shown below is the address book screen with an alphabetical index. The address book screen can
be set with the group index as the initial screen (See "Default display settings" on page 8-4

).

E-mail Destination Management page

[TO] key (page 2-4

After selecting a destination using a one-touch key
or the global address search function, touch this
key. For Scan to E-mail or Internet-Fax
transmission, you can select multiple destinations
before touching this key.

)

1-12

TEST4

[CC] key (page 2-4

If you wish to a send "CC" ("Carbon Copy") of a
Scan to E-mail transmission to other recipients in
addition to the main recipient, after selecting
destinations using one-touch keys or the global
address search function, touch this key. You can
select multiple destinations before touching this
key.

)

BASE SCREEN

[BCC] key (page 2-4)

This key only appears when the [ENABLE BCC]
checkbox is selected in [BCC SETTING] in the
administrator settings.
If you wish to send a "BCC" ("Blind Carbon Copy")
of a Scan to E-mail transmission to other recipients
in addition to the main recipient, after selecting
destinations using one-touch keys or the global
address search function, touch this key. Other
recipients will not be informed that a copy was sent
to the "BCC" recipients. You can select multiple
destinations before touching this key.

One-touch key display

This shows the one-touch keys that have been
stored on the selected "index card". The key type is
indicated by the icon at the right.

: Scan to E-mail
: Scan to FTP
: Scan to Desktop
: Scan to Network Folder
: Internet-Fax
: Fax

An optional facsimile expansion kit is
required.

: Multiple destinations including Scan to E-mail

and Fax destinations
This can be changed to 6 or 9 using the
administrator setting, "The number of direct
address/sender keys displayed setting" (page 8-4

Display switching keys

In cases where the one-touch keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the " " " " keys to
move through the screens.

[CONDITION SETTINGS] key

This displays the Condition settings screen (page

1-11), which is used to set various conditions.

[GLOBAL ADDRESS SEARCH] key (page 2-12

This feature makes it possible to search for an e­mail address in an Internet or intranet directory
database.
To use this function, the IP address (or network
name) of the LDAP server must be set, as well as
an account name and password. These settings
are configured by accessing the Web server in the
machine from a computer. Click "LDAP" in the Web
page menu frame to display the LDAP Setup
screen.

[ABC GROUP] key

Touch this key to switch between the alphabetical
index and the group index.

Index keys

One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Touch an index key to display the card.
Each time you touch the same index key, the order
of display of one-touch keys changes as follows:
Order of registration Alphabetical order
Reverse alphabetical order. An icon indicating the
current display order will appear on the tab.

Storing order (initially selected)

FREQUENT USE ABCD

).

Ascending order Descending order

FREQUENT USE ABCD FREQUENT USE ABCD

Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to page 1-8
destinations can be stored on the FREQUENT
USE card for convenient access.

). Frequently used one-touch key

)

1-13

NOTE

If desired, you can use the administrator setting,
"Default display settings" (page 8-4
default screen to the group address directory.

), to set the

CHAPTER 2

TRANSMISSION

PROCEDURES

This chapter explains the basic procedures for specifying destinations
and sending an image in scan mode and Internet fax mode.

Page

SENDING AN IMAGE ....................................................................................2-2

●

SENDING AN IMAGE IN SCAN MODE.................................................2-2

●

SENDING A FAX IN INTERNET FAX MODE.........................................2-6

●

SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) ......2-10

DESTINATION INPUT METHODS...............................................................2-11

●

SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL ..........2-14

SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION

AND FILE FORMAT) ....................................................................................2-15

●

MANUALLY SETTING THE SCANNING SIZE.....................................2-15

●

STORING, DELETING, AND USING ORIGINAL SIZES .....................2-16

●

ENLARGEMENT TRANSMISSION .....................................................2-17

●

SELECTING THE EXPOSURE............................................................2-18

●

SELECTING THE RESOLUTION ........................................................2-18

●

SELECTING THE FILE FORMAT ........................................................2-19

2-1

SENDING AN IMAGE

FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTING

LINE
DATA

DATA

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

EXPOSURE

AUTO A4

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO

EXPOSURE

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

EXPOSURE

AUTO A4

ADDRESS ENTRY
SEND SETTINGS

SENDING AN IMAGE IN SCAN MODE

Make sure that the machine is in image

1

send mode.

When the [IMAGE
SEND] key light is on,
the machine is in
scanner mode. If the
light is not on, press the
[IMAGE SEND] key.
Select scan mode with
the [MODE SWITCH]
key.

Load the original.

2

For detailed information
on loading an original,
refer to page 4-3 of the
operation manual (for
general information and
copier operation).

NOTE

You cannot load documents in both the automatic
document feeder and on the document glass and
send them in a single transmission.

If needed, adjust the resolution setting.

4

(Refer to page 2-18

If needed, adjust the exposure setting.

5

(Refer to page 2-18

If needed, select the file format. (Refer to

6

page 2-19

.)

.)

The initial factory setting
is "300x300dpi".

.)

The initial factory setting
is "AUTO".

The initial factory setting
is "PDF MMR(G4)".

Check the original size.

3

The original size is
automatically detected.
If you loaded a non­standard size document
or wish to change the

AUTO A4

NOTES

● To scan a two-sided original, refer to page 2-14

● To rotate the document image 90° before

transmission, see page 2-15

scanning size, touch the
[ORIGINAL] key and set
the document size.
(Refer to page 2-15

.

.)

Touch the [SEND SETTINGS] key.

7

NOTES

.

● You can skip the send settings (Proceed to step

18). If you skip these settings, the subject and the
file name that were set on the Web page and the
sender name that was set with the administrator
setting (if the name is not registered, the default is
the administrator name for the Web page) will
automatically be used for transmission.

● Subjects, file names, and senders are stored
using the Web page. Up to 30 subjects and file
names, and up to 999*
stored. You can input the subject and the file name
directly using the procedure on the next page

1

(500*2) senders can be

.

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

2-2

SENDING AN IMAGE

SUBJECT

SENDER NAME

SEND SETTINGS

FILE NAME

PRE-SET
No.01 Sub:schedule coordinati
No.02 Monthly schedule

No.03 Sub:Minutes of planning

RESEND

CANCEL

OK

1/5

DIRECT ENTRY

SUBJECT

Sub:schedu

SENDER NAME

SEND SETTINGS

FILE NAME

PRE-SET
No.01 Material for planning

No.02 Minutes of regular brie

No.03 Overtime management lis

OK

1/5

RESEND

CANCEL

SUBJECT

Sub:schedu

Material

SENDER NAME

SEND SETTINGS

FILE NAME

Touch the [SUBJECT] key.

8

The subject selection
screen appears. The list
of subjects that were
registered on the Web
page is displayed.

NOTE

When using Scan to FTP, Scan to Desktop, or Scan
to Network Folder, a subject cannot be entered.
Proceed to step 11.

Select the desired subject or input the

9

subject.

To select among the
displayed subjects,
touch the desired
subject. The selected
subject will become
highlighted. If you made
a mistake, touch the

correct key. The
highlighting will move to the new key.
To enter the subject directly, touch the [DIRECT
ENTRY] key and enter the subject.
The selected or entered subject will be the subject
of the e-mail.

Select the desired file name or input the file

12

name.

To select among the
displayed file names,
touch the desired file
name. The selected file
name will become
highlighted. If you made
a mistake, touch the

correct key. The
highlighting will move to the new key.
To enter the file name directly, touch the [DIRECT
ENTRY] key and enter the file name.
The selected or entered file name will be the name
of the file attached to the e-mail.

NOTE

If you select "SPECIFIED PAGES PER FILE" for
Scan to E-mail, the specified file name will be applied
to multiple files but serial numbers (such as 001) will
be added automatically.

Touch the [OK] key.

13

Touch the [OK] key.

10

Touch the [FILE NAME] key.

11

The file name selection
screen appears. The list
of file names that were
registered on the Web
page is displayed.

Touch the [SENDER NAME] key.

14

The sender name

selection screen

appears. The list of

sender names that were

registered on the Web

page is displayed.

NOTE

When using Scan to FTP, Scan to Desktop, or Scan
to Network Folder, a sender name cannot be
entered. Proceed to step 17.

2-3

SENDING AN IMAGE

ALL SENDER

test1

test2

test3

test4

test5

test6

SENDER NAME

ABCD EFGHI JKLMN

CANCEL

ADDRESS ENTRY

OK

RESEND

1/1

GLOBAL

ADDRESS SEARCH

OK

ADDRESS BOOK

SCAN

SPECIAL MODES

ADDRESS REVIEW

RESEND

MODE SWITCH

TO

FREQUENT USE ABCD EFGHI JKLMN OPQR

CC

BCC

TEST5

TEST6

TEST4

TEST3

TEST1 TEST2

READY TO SEND.

TO

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CC

BCC

TEST5 TEST6

TEST3

TEST1 TEST2

READY TO SEND.

TEST4

ADDRESS BOOK

SCAN

SPECIAL MODES

ADDRESS REVIEW

FILE

Touch the desired sender name.

15

The selected sender
name is highlighted. If
you made a mistake,
touch the correct key.
The highlighting will
move to the new key.

To enter the sender
name directly, touch the [ADDRESS ENTRY] key
and then enter the e-mail address.
To enter the result of global address search, touch
the [GLOBAL ADDRESS SEARCH] key for
address search.
The selected sender will be the sender of the e­mail.

Touch the [OK] key.

16

NOTE

To send to the selected sender as CC, touch the
checkbox of [ADD THE SENDER TO CC] to display
a checkmark.

Touch the [OK] key.

17

Touch the one-touch key for the desired

19

destination.

The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection. The key
display will return to
normal.

NOTE

In addition to touching a one-touch key, a destination
can be specified by entering a search number. It is
also possible to directly enter an e-mail address, or
search for an address in a global address book. For
more information, see "DESTINATION INPUT
METHODS" (page 2-11

Touch the [TO] key.

20

the [ENABLE BCC] checkbox is selected in [BCC
SETTING] in the administrator settings.

NOTES

● Refer to page 1-8
programming one-touch key destinations.

● When touching a one-touch key, corresponding
information from the email destination screen is
shown in the message display. Up to 35 characters
can be displayed in the message screen,
regardless of the number of characters that have
been entered.

● Multiple destinations can be selected for a
broadcast transmission (page 2-13

).

For Scan to E-mail, you
can send the "CC" or
"BCC" copies. Touch the
desired destinations and
then touch the [CC] key
or [BCC] key. BCC can
only be selected when

to 1-9 for information on

).

Touch the [ADDRESS BOOK] key.

18

The address book
screen appears.

2-4

Set special functions as needed.

21

You can set the Program
(page 3-3
function (page 3-4
page scan function
(page 3-5
function (page 3-6
1 (page 3-7

(page 3-8
(page 3-10
key.

) by touching the [SPECIAL MODES]

), Erase

), Dual

), Timer

), 2 in

), Card shot

) and Job build

SENDING AN IMAGE

SPECIAL MODES

ADDRESS REVIEW

FILE

ADDRESS ENTRY

MODE SWITCH

QUICK FILE

SEND SETTINGS

READ-END

PRESS [READ-END].

If desired, touch the [FILE] key or the [QUICK

22

FILE] key.

These keys are used to
store the scanned image
in the machine's hard
disk. The stored image
can be printed or
transmitted again at a
later time.

For information on this
function, see "DOCUMENT FILING FUNCTION"
in chapter 7 of the operation manual (for general
information and copier operation).
If the [FILE] key is greyed out, only the [QUICK
FILE] key can be selected.
When you touch the [QUICK FILE] key, a message
asking you to confirm the save will appear. Touch
the [OK] key in the message screen and go to the
next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.

Using the automatic document feeder

Press the [START] key.

23

Scanning begins and the

transmission job is stored.

(The job is transmitted

after previously stored

transmission jobs have

been completed.)

If scanning is completed

normally, the machine
makes a beep sound to inform you that the
transmission job is stored and the [JOB STORED]
appears in the message display.

Using the document glass

Press the [START] key.

23

The original is scanned
and the [READ-END]
key appears.

If you have another page to scan, change

24

pages and then press the [START] key.

Repeat this sequence until all pages have been
scanned. You can change the resolution and
exposure settings as needed for each page (refer
to page 2-18
If no action is taken for one minute, scanning
automatically ends and the transmission job is
stored.

After the final page is scanned, touch the

25

[READ-END] key.

destination is automatically called and the
document transmitted after previously stored jobs
are completed.) Open the document glass cover
and remove the document.

).

The machine makes a
beep sound to inform
you that the
transmission job is
stored and the [JOB
STORED] appears in the
message display. (The

NOTES

● Cancelling transmission

To cancel transmission while the [SCANNING ORIGINAL...] appears in the display or before the [READ-END] key is touched,
press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel
the job as explained on page 3-13

● Important points when using Scan to E-mail

Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a
limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered
to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be
received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection
environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of
other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In cases
where you need to send multiple documents, try such measures as lowering the resolution mode.

● A limit can be set for the size of transmitted image files using "Maximum size of data attachments" (page 8-5
administrator settings.

● If the power is turned off or a power failure occurs while a document is being scanned in the automatic document feeder, the
machine will stop and a document misfeed will occur. After the power is restored, remove the document as explained on page
2-20 of the operation manual (for general information and copier operation).

● A job number appears in the display with "JOB STORED." when a transmission job is stored. If you make a note of this
number, you can use the number to easily locate the job when checking the results of the transmission in the job status screen
for a broadcast transmission (page 2-13

.

) in the

), or in the transaction report or activity report for other types of transmission jobs.

2-5

SENDING AN IMAGE

FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTING

LINE
DATA

DATA

ORIGINAL

STANDARD

RESOLUTION

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

AUTO A4

STANDARD

RESOLUTION

AUTO

EXPOS

AUTO A4

SENDING A FAX IN INTERNET FAX MODE

NOTES

● Image rotation

A4, B5R, and A5R (8-1/2" x 11" and 5-1/2" x 8-1/2"R) originals are rotated 90 degrees and transmitted in A4R, B5, or A5 (8­1/2" x 11"R or 5-1/2" x 8-1/2") orientation. (A4R, B5, and A5 (8-1/2" x 11"R and 5-1/2" x 8-1/2") originals cannot be rotated
for transmission.)

Transmission

Transmission

● Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in
a single transmission.

● The "Rotation sending setting" (page 8-7
before transmission.
The default setting is: rotate A4 to A4R, B5R to B5, and A5R to A5 (8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R to 5­1/2" x 8-1/2").

) in the administrator settings can be used to rotate a scanned image 90 degrees

Make sure that the machine is in image

1

send mode.

When the [IMAGE
SEND] key light is on,
the machine is in
scanner mode. If the
light is not on, press the
[IMAGE SEND] key.
Select Internet fax mode
with the [MODE

SWITCH] key.

Load the original.

2

For detailed information
on loading an original,
refer to page 4-3 of the
operation manual (for
general information and
copier operation).

NOTE

You cannot load documents in both the automatic
document feeder and on the document glass and
send them in a single transmission.

Check the original size.

3

The original size is
automatically detected.
If you loaded a non­standard size document
or wish to change the
scanning size, touch the
[ORIGINAL] key and set
the document size.
(Refer to page 2-15

NOTES

● To scan a two-sided original, refer to page 2-14

● To rotate the document image 90° before

transmission, see page 2-15

If needed, adjust the resolution setting.

4

(Refer to page 2-18

.

.)

The initial factory setting
is "STANDARD".

.)

.

2-6

If needed, adjust the exposure setting.

5

(Refer to page 2-18

.)

The initial factory setting
is "AUTO".

SENDING AN IMAGE

ADDRESS ENTRY
SEND SETTINGS

SUBJECT

SEND SETTINGS

FILE NAME

PRE-SET
No.01 Sub:schedule coordinati
No.02 Monthly schedule

No.03 Sub:Minutes of planning

RESEND

CANCEL

OK

1/5

DIRECT ENTRY

SUBJECT

Sub:schedu

SEND SETTINGS

FILE NAME

PRE-SET
No.01 Material for planning

No.02 Minutes of regular brie

No.03 Overtime management lis

OK

1/5

RESEND

CANCEL

OK

ADDRESS BOOK

SPECIAL MODES

ADDRESS REVIEW

RESEND

MODE SWITCH

Touch the [SEND SETTINGS] key.

6

NOTES

● You can skip the send settings (Proceed to step

14). If you skip these settings, the subject and the
file name that were set on the Web page will
automatically be used for transmission.

● Store the subject name and file name in [Network
Scanning] in [Image Send Management] in the
Web pages. Up to 30 subjects and file names can
be stored. You can input the subject and the file
name directly using the procedure from the next
step on.

Touch the [SUBJECT] key.

7

The subject selection
screen appears. The list
of subjects that were
registered on the Web
page is displayed.

Touch the [FILE NAME] key.

10

The file name selection
screen appears. The list
of file names that were
registered on the Web
page is displayed.

Select the desired file name or input the file

11

name.

To select among the
displayed file names,
touch the desired file
name. The selected file
name will become
highlighted. If you made
a mistake, touch the

correct key. The
highlighting will move to the new key.
To enter the file name directly, touch the [DIRECT
ENTRY] key and enter the file name.
The selected or entered file name will be the name
of the file attached to the e-mail.

Touch the [OK] key.

12

Select the desired subject or input the

8

subject.

To select among the
displayed subjects,
touch the desired
subject. The selected
subject will become
highlighted. If you made
a mistake, touch the

correct key. The
highlighting will move to the new key.
To enter the subject directly, touch the [DIRECT
ENTRY] key and enter the subject.
The selected or entered subject will be the subject
of the e-mail.

Touch the [OK] key.

9

Touch the [OK] key.

13

Touch the [ADDRESS BOOK] key.

14

The address book
screen appears.

2-7

SENDING AN IMAGE

TO

FREQUENT USE ABCD EFGHI JKLMN OPQR

CC

BCC

TEST5

TEST6

TEST4

TEST3

TEST1 TEST2

READY TO SEND.

TO

FREQUENT USE ABCD EFGHI JKLMN OPQRS

TEST5 TEST6

TEST3

TEST1 TEST2

READY TO SEND.

TEST4

ADDRESS BOOK

RNET-FAX

SPECIAL MODES

ADDRESS REVIEW

FILE

SPECIAL MODES

ADDRESS REVIEW

FILE

ADDRESS ENTRY

MODE SWITCH

QUICK FILE

SEND SETTINGS

Touch the one-touch key for the desired

15

destination.

The key you touched is

highlighted. If you touch

the wrong key, touch the

key again to cancel the

selection. The key

display will return to

normal.

NOTE

In addition to touching a one-touch key, a destination
can be specified by entering a search number. It is
also possible to directly enter an address, or search
for an address in a global address book. For more
information, see "DESTINATION INPUT
METHODS" (page 2-11

Touch the [TO] key.

16

).

If desired, touch the [FILE] key or the [QUICK

18

FILE] key.

These keys are used to
store the scanned image
in the machine's hard
disk. The stored image
can be printed or
transmitted again at a
later time.

For information on this
function, see "DOCUMENT FILING FUNCTION"
in chapter 7 of the operation manual (for general
information and copier operation).
If the [FILE] key is greyed out, only the [QUICK
FILE] key can be selected.
When you touch the [QUICK FILE] key, a message
asking you to confirm the save will appear. Touch
the [OK] key in the message screen and go to the
next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.

NOTES

● Refer to page 1-8
programming one-touch key destinations.

● When touching a one-touch key, corresponding
information from the email destination screen is
shown in the message display. Up to 35 characters
can be displayed in the message screen,
regardless of the number of characters that have
been entered.

● Multiple destinations can be selected for a
broadcast transmission (page 2-13

Set special functions as needed.

17

(page 3-10
touching the [SPECIAL MODES] key.

) and Transaction report (page 3-11) by

to 1-9 for information on

).

You can set the Program
(page 3-3
function (page 3-4
page scan function
(page 3-5
function (page 3-6
1 (page 3-7
(page 3-8

), Erase

), Dual

), Timer

), 2 in

), Card shot

), Job build

Using the automatic document feeder

Press the [START] key.

19

Scanning begins and the
transmission job is stored.
(The job is transmitted
after previously stored
transmission jobs have
been completed.)
If scanning is completed

normally, the machine
makes a beep sound to inform you that the
transmission job is stored and the [JOB STORED]
appears in the message display.

Using the document glass

Press the [START] key.

19

The original is scanned

and the [READ-END]

key appears.

2-8

SENDING AN IMAGE

READ-END

PRESS [READ-END].

If you have another page to scan, change

20

pages and then press the [START] key.

Repeat this sequence until all pages have been
scanned. You can change the resolution and
exposure settings as needed for each page (refer
to page 2-18
If no action is taken for one minute, scanning
automatically ends and the transmission job is stored.

NOTES

● Cancelling transmission

To cancel transmission while the [SCANNING ORIGINAL...] appears in the display or before the [READ-END] key is touched,
press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel
the job as explained on page 3-13

● Internet fax settings such as send confirmation, image rotation, and attachment size limit settings can be configured in "I-Fax
send settings" (page 8-7

● If the power is turned off or a power failure occurs while a document is being scanned in the automatic document feeder, the
machine will stop and a document misfeed will occur. After the power is restored, remove the document as explained on page
2-20 of the operation manual (for general information and copier operation).

● A job number appears in the display with "JOB STORED." when a transmission job is stored. If you make a note of this
number, you can use the number to easily locate the job when checking the results of the transmission in the job status screen
for a broadcast transmission (page 2-13

).

.

) in the administrator settings.

), or in the transaction report or activity report.

After the final page is scanned, touch the

21

[READ-END] key.

The machine makes a
beep sound to inform
you that the
transmission job is
stored and the [JOB
STORED] appears in the

message display. (The
destination is automatically called and the
document transmitted after previously stored jobs
are completed.) Open the document glass cover
and remove the document.

2-9

SENDING AN IMAGE

SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax)

A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using
the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for
your computer and then select the Print command in the software application. Image data for transmission will be
created and sent as an Internet fax.

PC-I-Fax
transmission

For the procedures for using this function, see the PC-Fax driver Help.

NOTES

● To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the CD-ROM
that accompanies the Internet fax expansion kit. For more information, see the software setup guide.

● This function can only be used on a Windows computer.

● This function can only be used for transmission. Internet faxes received on the machine cannot be received to a computer

that is connected to the machine.

2-10

DESTINATION INPUT METHODS

ADDRESS

SCAN

SPECIAL

ADDRESS R

FILE

ADDRESS ENTRY

MODE SWITCH

QUICK F

SEND SETTINGS

k

l

@

i

o

p

_

CANCEL

OK

CONDITION

SETTINGS

NEXT ADDRESS

In the section of "SENDING AN IMAGE", a destination is specified with a one-touch key. This machine, however,
provides the following destination input methods.

●

Manual entry: Enter the e-mail address directly. (only for Scan to E-mail and Internet-Fax transmission)

●

●

You can also enter multiple addresses for a broadcast transmission.

■ Destination address manual entry

(Quick) key: After touching the key, enter the three-digit number that was assigned when the address
was registered.
Global address search: Search for an e-mail address in an Internet or intranet directory database.

Touch the [ADDRESS ENTRY] key.

1

Select where you put the destination.

4

SELECT ADDRESSEE TYPE.

TO CC BCC

Normally touch the [TO] key. However, if you are
performing a broadcast transmission and wish to

Enter the e-mail address.

2

E-MAIL ADDRESS

[e-mail]

w

q

a

z

FILE FORMAT

e

s

d

c

x

r t y

f g h

v

b n m

SPACE

u

j

i

k

-

CANCEL

o

l

.

12#$

OK

p

@

ABC

If you make a mistake, touch the key to move
the cursor (

■

) back to the mistake and then enter

the correct character.

Touch the [OK] key.

3

The destination
selection screen will

_

abc

"CC" or "BCC" the document to the entered e-mail
address, touch the [CC] or [BCC] key.
After touching one of the keys, you will return to
the initial screen.
In the Internet-Fax mode, a screen for requesting
a reception report is displayed in place of the
destination type selection screen. Touch the [NO]
or [YES] key. You will return to the initial screen.

NOTES

●

BCC can only be selected when the [ENABLE BCC]
checkbox is selected in [BCC SETTING] in the
administrator settings.

●

I-Fax reception report request only appears when "I­FAX RECEPTION REPORT ON/OFF SETTING" is
enabled in the administrator settings.

appear.

2-11

If you wish to enter another e-mail

5

address, repeat steps 1 through 4.

Multiple destinations cannot be selected for Scan
to FTP, Scan to Desktop, or Scan to Network
Folder.

NOTES

●

If the administrator
setting has been
set so that the
[NEXT ADDRESS]
key must always be
touched (page 8-4

)
and you wish to
enter another address, touch the [NEXT
ADDRESS] key.

● If you frequently use broadcasting to send
documents to the same group of destinations, it is
convenient to program those destinations into a
group key. (page 1-9

)

DESTINATION INPUT METHODS

SCAN

MODE SWITCH

LOGOUT

ABC GROUP

GLOBAL

ADDRESS SEARCH

SETTINGS

ADDRESS REVIEW

1/2

CANCEL

OK

k

l

@

i

o

p

_

CANCEL SEARCH

■ Address entry with (Quick) key

Touch the key.

1

Enter the three-digit assigned number.

2

When a three-digit
number is entered, the
relevant address will be
set as a destination
address. Leading zeros
(such as 00 in 001) can
be omitted. In this case,

when you touch the
[NEXT ADDRESS] or key, the address will be
set.
If you make a mistake, press the [C] key to clear
the entered number.

Touch the desired LDAP server key.

2

SERVER CHANGE

Document division 1

Document division 2

A1210 project team

Software development centre

CANCEL

OK

1/2

To search the highlighted server, proceed to step

3.

Touch the [OK] key.

3

Enter a keyword for search.

4

GLOBAL ADDRESS SEARCH

CANCEL SEARCH

If you wish to enter another address,

3

repeat steps 1 through 2.

Multiple destinations cannot be selected for Scan
to FTP, Scan to Desktop, or Scan to Network
Folder.

■ Destination address entry with
global address search

Touch the [GLOBAL ADDRESS SEARCH]

1

key.

The server change
screen is displayed. If
only one LDAP server
has been set, the global
address search screen
is displayed. Proceed to
step 4.

w

q

s

a

x

z

Touch the [SEARCH] key.

5

TO

tanaka

tanaka a

tanaka b

tanaka c

r t y

e

f g h

d

v

c

b n m

SPACE

CC

[e-mail]

[e-mail]

[e-mail]

u

j

i

k

-

AB/ab

o

l

.

12#$

p

@

_

abc

ABC

ÀÄÂ/àäâ

The search results
appear as destination
keys.

CONDITION

DETAIL

SETTINGS

ADDRESS REVIEW

SEARCH AGAIN

ADDRESS BOOK

If matching addresses are not found, a message
indicating the result is displayed. In this case,
touch the [OK] key and touch the [SEARCH
AGAIN] key to return to step 4.

2-12

DESTINATION INPUT METHODS

tanaka

tanaka a

tana

tana

tanaka b

tanaka c

tana

CC

TO

tanaka

tanaka a

tana

tana

tanaka b

CONDITION

SETTINGS

ADDRESS REVIEW

DETAIL

SEARCH AGAIN

ADDRESS BOOK

SCAN

SPECIAL MODES

ADDRESS REVIEW

FILE

ADDRESS ENTRY

MODE SWITCH

QUICK FILE

SEND SETTINGS

Touch the desired destination key.

6

To display the remaining
destinations, touch the
[] key.
For detailed information
on the selected
destination, touch the
[DETAIL] key. You can

also register the
destination to the address book by touching the
[REGISTER] key.

Select the destination type.

7

Normally touch the [TO]

key. However, if you are

performing a broadcast

transmission and wish to

"CC" or "BCC" the

document to the entered

address, touch the [CC]

or [BCC] key.

NOTE

BCC can only be selected when the [ENABLE BCC]
checkbox is selected in [BCC SETTING] in the
administrator settings.

If you need to clear a destination, touch its key.
Touch the [OK] key to return to the initial screen.

NOTE

When you perform a broadcast transmission, the
compression mode set with the administrator
setting, "Compression mode at broadcasting" (page

8-5), is used as the file compression mode for all

destinations.The default setting is "MH (G3)".

■ Checking a broadcast transmission
job result and retransmitting an
error job

The results of a broadcast transmission can be
viewed in the following screen, which is opened by
touching the [BROADCAST XXXX] key (where
"XXXX" is the number of the job; see "NOTES" on

page 2-5

[DETAIL] key.

DETAIL OF

BROADCAST XXXX

002

010

) in the finished job screen and then the

ADDRESS

HQ ADMIN. DEPT.

SENDAI BRANCH

FILE

START TIME STATUS

10:01 11/01

NG000000

NG00000010:10 11/01

FAILED ALL DESTINATIONS

OK

RETRY

1/ 1

8

9

■ Address review for broadcast

1

If you wish to enter another address,
repeat steps 6 and 7.

Multiple destinations cannot be selected for Scan
to FTP, Scan to Desktop, or Scan to Network
Folder.

Touch the [CONDITION SETTINGS] key.

You will return to the
condition setting screen.

transmission

Touch the [ADDRESS REVIEW] key and
check the destinations.

When the [ADDRESS
REVIEW] key is
touched, only the
entered destinations are
displayed. You can also
display the CC and BCC
destinations by touching
the relevant keys.

ABC

A [FILE] tab

This tab is displayed only if the job is stored with the
filing function. If the job is stored, you can
retransmit the same images without scanning the
originals. To retransmit, switch the screen to the
[FAILED] tab or the [ALL DESTINATIONS] tab.

B [FAILED] tab

Among selected destinations for a broadcast
transmission, the destination name, start time, and
transmission status for error transmission are
displayed. You can perform retransmission for the
destinations for which a transmission error
occurred by touching the [RETRY] key.

C [ALL DESTINATIONS] tab

The destination name, start time, and transmission
status for all selected destinations for a broadcast
transmission are displayed. You can perform
retransmission for all the destinations by touching
the [RETRY] key.

2-13

DESTINATION INPUT METHODS

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO A4

100%

AUTO

2-SIDED
BOOKLET

2-SIDED
TABLET

SCAN SIZE SEND SIZE

RESEND

OK

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO A4

SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL

A two-sided original can be automatically scanned and transmitted using the automatic document feeder. Follow the
steps below.

Make sure the machine is in image send

1

mode and then load the document in the
automatic document feeder.

Touch the [ORIGINAL] key.

2

When you touch the
[ORIGINAL] key, check
the original size
displayed in the key.

Touch the [2-SIDED BOOKLET] key or the

3

[2-SIDED TABLET] key as appropriate for
the original you loaded.

If necessary, touch the
[SCAN SIZE] key and

AUTO A4

set the original size.
(page 2-15

)

Touch the [OK] key.

4

You will return to the
initial screen.

A two-sided original icon appears next to the
[ORIGINAL] key.
(Example: The icon that appears when the [2­SIDED BOOKLET] key is touched.)

Follow the procedure in "SENDING AN

5

IMAGE" from step 4.

When using scan mode, see page 2-2.
When using Internet fax, see page 2-6.

NOTES

● Booklets and tablets

Two-sided originals that are bound at the side are booklets, and two­sided originals that are bound at the top are tablets.

● Two-sided scanning turns off after the document is stored in memory.
Pressing the [CA] key will also cancel two-sided scanning.

BOOKLET TABLET

2-14

SCANNING SETTINGS (ORIGINAL SIZE,

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO A4

AUTO A4

100%

AUTO

2-SIDED
BOOKLET

2-SIDED
TABLET

SCAN SIZE SEND SIZE

B4

A3

A4

A4R

B5R

A5

A5R

B5

OK

INCH

LONG SIZE

STANDARD SIZE SIZE INPUT

AB

OK

INCH

LONG SIZE

STANDARD SIZE SIZE INPUT

AB

5 X8

8

X

14

8

X

13

11X17

2

1

8

X

11R

2

1

8 X11

2

1

2

1

212

1

5 X8 R

212

1

MANUAL

420

X

297

(64 432)
mm

(64 297)
mm

Y

AUTO

STANDARD SIZE

MANUAL

CUSTOM

SIZE

SIZE INPUT

B4

A3

A4

A4R

B5R

A5

A5R

B5

OK

INCH

LONG SIZE

STANDARD SIZE SIZE INPUT

AB

EXPOSURE, RESOLUTION AND FILE FORMAT)

When sending an image, you can adjust the original size, exposure, resolution, and file format settings as needed.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an inch size), or if you wish to change the scanning size,
touch the [ORIGINAL] key and set the original size manually.
Perform the following steps after loading the document in the automatic document feeder or on the document glass.

NOTE
Standard sizes that can be detected are as follows:

A3, B4, A4, A4R, B5, B5R, A5 (11"x17", 8-1/2"x14", 8-1/2"x11", 8-1/2"x11"R, 5-1/2"x8-1/2")
If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or
the original size may not appear at all.

Touch the [ORIGINAL] key.

1

Touch the [SCAN SIZE] key.

2

The sizes that can be
selected are displayed.

NOTE

If you wish to rotate the original 90° when creating an
image file, touch the "ROTATE THE IMAGE 90
DEGREES" checkbox (a checkmark should appear
in the box). (only in the SCAN mode)

If you wish to select an inch size, touch the
[INCH] key and then touch the desired
original size key.

[INCH] is highlighted
and inch size keys are
displayed.
To return to the AB
palette, touch the [AB]
key once again.

If you wish to select a custom size, touch
the [SIZE INPUT] key and enter the size of
the original

Touch the [X] key and
use the or keys
to set the length in the X
direction, and then touch
the [Y] key and do the
same for the Y direction.
The length can be within

the range 64 to 432 mm
(2-1/2" to 17") in the X direction and 64 to 297 mm
(2-1/2" to 11-5/8") in the Y direction, set in
increments of 1 mm (1/8").

Touch the desired original size key.

3

[AUTO] is no longer
highlighted. [MANUAL]
and the original size key
you touched are
highlighted.

When using the automatic document
feeder, a setting for originals longer than
432 mm (17") (800 mm (31-1/2") at the
maximum) is available. In this case, touch
the [LONG SIZE] key.

2-15

SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT)

B4

A4

A4R

OK

INCH

AB

00%

AUTO

OK

2-SIDED
TABLET

SEND SIZE

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

A4

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

100%

SCAN SIZE

AUTO A4

2-SIDED
BOOKLET

2-S
TAB

CUSTOM

SIZE

STANDARD SI

MANUAL

B5R

B5

A5R

RECALL

STORE/DELETE

RECALL

STORE/DELETE

Touch the [OK] key.

4

Touch the [OK] key.

5

The specified original
size is displayed as the
scan size.

You will return to the
initial screen.

The selected size appears in the top half of

6

the [ORIGINAL] key.

NOTE

You can return to automatic detection by pressing
the [CA] key.

STORING, DELETING, AND USING ORIGINAL SIZES

Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is
turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you
fax that size of document.

● To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key on
the screen.

■ Storing or deleting an original size

1

2

3

Touch the [ORIGINAL] key.

AUTO A4

Touch the key under [SCAN SIZE].

Touch the [CUSTOM SIZE] key.

2-16

Touch the [STORE/DELETE] key.

4

Touch the original size key ( ) that

5

you wish to store or delete.

X68 Y78

stored size, touch the key that shows the size that you
wish to delete or change.

●

If you are storing an original size, go to step 6.

●

If you are deleting an original size, go to step 8.

●

If you are changing an original size, go to step 8
and touch the [AMEND] key.

To store an original size,
touch a key that does not
show a size ( ).
Keys that already have an
original size stored will show
the stored size ( )

To delete or change a

X68 Y78

SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT)

CANCEL OK

420

297

(64 432)
mm

RECALL

Y

X

A

X

Y

STORE/DELETE

(64 297)
mm

RECALL

STORE/DELETE

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

100%

AUTO

OK

2-SIDED
TABLET

SEND SIZE

B4

A3

A4

A4R

B5R

A5

A5R

B5

B4

A3

A4

A4R

OK

INCH

AB

A3

OK

SIZE

Enter the X (width) and Y (length) dimensions

6

of the original with the keys.

X (width) is initially
selected.
Enter X and then touch
the ( ) key to enter Y.
A width of 64 to 432 mm
(2-1/2" to 17") can be

entered in X, and a
length of 64 to 297 mm (2-1/2" to 11-5/8") can be
entered in Y.

Touch the outer [OK] key.

7

The original size entered in step 6 is stored in the
key selected in step 5.
To exit, touch the [ORIGINAL] key.

When you touch a key that shows an

8

original size in step 5, a message screen
appears that contains the keys [CANCEL],
[DELETE], and [AMEND].

●To cancel the procedure, touch the [CANCEL]
key.

●To delete the selected original size, touch the
[DELETE] key.

●To change the original size stored in the key,
touch the [AMEND] key. The screen of step 6
will appear to let you change the size.

To exit, touch the [ORIGINAL] key.

9

■ Using a stored original size

Follow steps 1 to 3 of "STORING OR

1

DELETING AN ORIGINAL SIZE".

Touch the original size key that you wish

2

to use.

X68 Y78

Touch the [OK] key.

3

The stored original size is called up.

ENLARGEMENT TRANSMISSION

If the original size for scanning is not a long size or a non-standard size, you can enlarge a transmission by specifying
the size that is to be sent.

1

2

3

Touch the [ORIGINAL] key.

AUTO A4

Touch the [SEND SIZE] key.

The sizes that can be
selected as the send
size are displayed.

Touch the desired send size key.

If you wish to select an
inch size, touch the
[INCH] key and then
touch the desired send
size key.

2-17

Touch the [OK] key.

4

Touch the [OK] key.

5

The specified size is
displayed as the send
size.

You will return to the
initial screen.

SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT)

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO

EXPOSURE

AUTO

MANUAL

O

1 3 5

AUTO

MANUAL

O

1 3 5

AUTO

MANUAL

OK

1 3 5

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO

EXPOSURE

SELECTING THE EXPOSURE

You can adjust the exposure manually to match the type of original. After loading the original in image send mode,
follow the steps below. The default setting for the exposure is "AUTO".

■ Change the exposure

Touch the [EXPOSURE] key.

1

Select [AUTO] or [MANUAL].

2

If you selected [AUTO],
the exposure will be
adjusted automatically.

If you selected
[MANUAL], touch the

or key to adjust
the exposure. (For
darker contrast, touch
the key. For lighter
contrast, touch the

key.)

Touch the [OK] key.

3

You will return to the
initial screen.

NOTE

The default value of exposure can be set using the
administrator setting, "Default exposure settings"
(page 8-5

).

SELECTING THE RESOLUTION

The resolution for scanning an original can be selected. Load the original in image send mode and then follow the
steps below. The default setting for the resolution is "300x300dpi" (SCAN mode) or "STANDARD" (INTERNET-FAX
mode).

■ Change the resolution

Touch the [RESOLUTION] key.

1

Touch the desired resolution key.

2

SCAN mode

READY TO SEND.

AUTO

EXPOSURE

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO

ORIGINAL

Four selections are available for the resolution.
Touch the desired resolution key depending on the
original to be scanned.
The selected key is highlighted.

200x200dpi

300x300dpi

400x400dpi

600x600dpi

HALF TONE

OK

2-18

SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT)

HALF TONE

OK

ORIGINAL

300x300dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

EXPOSURE

AUTO A4

MH (G3

)

MMR (G4

)

NONE

(

1-99

)

OK

PER FILE

COMPRESSION MODE

For resolution other than [200x200dpi], the [HALF
TONE] key can be selected.

Touch the [OK] key.

3

You will return to the

INTERNET-FAX mode

READY TO SEND.

AUTO

EXPOSURE

RESOLUTION

AUTO

ORIGINAL

STANDARD

FINE
SUPER FINE
ULTRA FINE
600x600dpi

200x100
200x200

200x400

400x400

600x600

(

dpi

OK

)

HALF TONE

Five selections are available for the resolution.
Touch the desired resolution key depending on the
original to be scanned.
For resolutions other than [STANDARD], the
[HALF TONE] key can be selected.

NOTE

The initial factory resolution setting is 300x300dpi
(SCAN mode) or Standard (INTERNET-FAX mode).
If desired, you can change the initial setting to a
different setting using the administrator setting,
"Initial resolution setting" (page 8-4

initial screen.

).

SELECTING THE FILE FORMAT

When you send an image to one or more recipients, the [FILE FORMAT] key enables you to temporarily override the
individual file format settings (FILE TYPE / COMPRESSION MODE) stored for each recipient and send the image
to all of the recipients using a single file format setting.
"PDF MMR (G4)" is initially selected.

NOTE

This function cannot be used in Internet fax mode.

1

2

FILE FORMAT

(a) When the "SPECIFIED PAGES PER FILE"

(b) Touch the or key to set the number of

Touch the [FILE FORMAT] key.

"SELECT A FILE FORMAT
TO APPLY IT TO ALL
SCAN DESTINATIONS."
will appear in the message
screen. Touch the [OK]
key.

Select the file type and the compression mode.

READY TO SEND.

AUTO

EXPOSURE

300x300dpi

RESOLUTION

AUTO A4

ORIGINAL

FILE TYPE

TIFFPDF

PROGRAMMED

SPECIFIED PAGES PER FILE

NONE

MMR (G4

(a) (b)

checkbox is not selected, all scanned pages
are combined into a single file. When the
checkbox is selected, one file is created per
page from pages specified with.

pages from which a file is created.

RESEND

)

(

1-99

)

OK

MH (G3

)

COMPRESSION MODE

2-19

Touch the [OK] key.

3

You will return to the
initial screen.

NOTES

● The initial file format setting can be changed with
the administrator setting "Initial file format setting"
(page 8-5

●

Even if you change the settings in the FILE

).

FORMAT setting screen, you can return to the
settings stored for each recipient by selecting
"PROGRAMMED" once again. The
[PROGRAMMED] key returns the file type to the
stored file format settings.

● When you perform a broadcast transmission, the
compression mode selected in the administrator
setting, "Compression mode at broadcasting
(page 8-5

)

, has precedence over the others.

"

CHAPTER 3

CONVENIENT SCANNER

FUNCTIONS

This chapter explains the special modes that can be used for scan send
and Internet fax transmission, and how to transmit from the job status
screen.

Page

SPECIAL MODES..........................................................................................3-2

●

PROGRAMMING FREQUENTLY USED OPERATIONS (PROGRAM) ...3-3

●

ERASING EDGE SHADOWS (ERASE).................................................3-4

●

TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN).............3-5

●

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME

(TIMER TRANSMISSION) .....................................................................3-6

●

TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2IN1)....3-7

●

TRANSMITTING THE FRONT AND BACK SIDES OF A CARD ON

ONE SHEET OF PAPER (CARD SHOT) ...............................................3-8

●

TRANSMITTING A LARGE NUMBER OF PAGES (JOB BUILD) ........3-10

●

CHANGING THE PRINT SETTINGS FOR THE TRANSACTION

REPORT (TRANSACTION REPORT) .................................................3-11

PRIORITY TRANSMISSION OF A STORED JOB ......................................3-12

CANCELLING AN SCAN TRANSMISSION.................................................3-13

3-1

SPECIAL MODES

Touch the [SPECIAL MODES] key in the base screen to open the special modes menu. The special modes menu
consists of two screens. Touch the / keys to switch between the screens. To finish the settings and return to
the base screen, touch the [OK] key in the special modes menu screen.

1st screen 2nd screen

SPECIAL MODES

PROGRAM

TIMER

1

[PROGRAM] key*

ERASE

2in1

1

DUAL PAGE

SCAN

CARD SHOT

OK

STORING FREQUENTLY USED SETTINGS
(PROGRAM) (page 3-3

2

[Erase] key

)

ERASING EDGE SHADOWS (ERASE) (page 3-4

3

[DUAL PAGE SCAN] key

TRANSMITTING A DIVIDED ORIGINAL (DUAL
PAG E S CA N) ( page 3-5

4

[TIMER] key

)

AUTOMATIC TRANSMISSION AT A SPECIFIED
TIME (TIMER TRANSMISSION) (page 3-6

1/2

)

SPECIAL MODES

5

[2in1] key

JOB

BUILD

TRANSACTION

REPORT

OK

2/2

TRANSMITTING TWO ORIGINAL PAGES AS A
SINGLE PAGE (2IN1) (page 3-7

6

[CARD SHOT] key

)

TRANSMITTING THE FRONT AND BACK SIDES

)

OF A CARD ON ONE SHEET OF PAPER (CARD
SHOT) (page 3-8

7

[JOB BUILD] key

)

TRANSMITTING A LARGE NUMBER OF PAGES
(JOB BUILD) (page 3-10

8

[TRANSACTION REPORT] key*

)

1, 2

CHANGING THE PRINT SETTINGS FOR THE
TRANSACTION REPORT (TRANSACTION
REPORT) (page 3-11

)

*1 This cannot be selected when metadata send settings are selected.
*2 Does not appear in scan mode.

3-2

SPECIAL MODES

FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTING

LINE
DATA

DATA

PROGRAM

SPECIAL MODES

TIMER

SPECIAL MODES

ADDRESS REVIEW

FILE

QUICK FILE

G.

RAM1

OK

PROGRAMMING FREQUENTLY USED OPERATIONS (PROGRAM)

This function allows you to store the steps of an operation, including the destination and scanning settings, into a
program. When you want to send a document to that destination, you can simply call up the program and the steps
will be performed automatically. This function is convenient when you frequently send documents, such as a daily
report, to the same destination. Up to eight programs can be stored.

Programs can be stored using the system settings, and a name up to 18 characters long can be assigned.

For information on storing, editing, and deleting programs, refer to pages 6-11

The following settings can be stored in a program:

●

Destination address

●

2in1
Only one-touch and group keys can be used to store the destination addresses. An address cannot be entered
manually. When storing a broadcast transmission in a program, up to 500 destination address can be stored.

NOTES

● This function cannot be used when metadata send settings are selected.

● A program differs from a timer transmission (page 3-6

takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however, that
programs do not allow you to establish a timer setting for transmission.

● Internet-Fax reception operations cannot be stored in a program.

●

Resolution and exposure

●

Card shot

) in that it is not cleared from memory after transmission

●

Erase

and 6-12.

●

Dual Page Scan

■ USING A PROGRAM

In image send mode, load the document.

1

If you are going to use Dual
Page Scan (page 3-5
card shot (page 3-8
the document on the
document glass.

Touch the [SPECIAL MODES] key and then

2

the [PROGRAM] key.

If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-13

Touch the program key you wish to

3

execute. Make sure the key is highlighted
and then touch the [OK] key.

The program key you
touched is selected and
you return to the screen
of step 2.
The [PROGRAM] key is
highlighted.

).

) and

), place

Touch the [OK] key.

4

SPEAKER

DUAL PAGE

SCAN

If needed, set the original size and other

5

settings, and then press the [START] key.

Transmission takes place according to the
program.

NOTE

Select functions that cannot be stored in a program
before you press the [START] key in step 5. These
functions include specifying the original size (See
"MANUALLY SETTING THE SCANNING SIZE" on

page 2-15

AND TRANSMITTING A TWO-SIDED ORIGINAL"
on page 2-14
"AUTOMATIC TRANSMISSION AT A SPECIFIED
TIME (TIMER TRANSMISSION)" on page 3-6

RESEND

OK

.), two-sided scanning (See "SCANNING

.), and timer transmission. (See

You will return to the
initial screen.

.)

3-3

SPECIAL MODES

SPECIAL MODES

ADDRESS REVIEW

FILE

ENTRY

ERASE

2in1

EDGE

ERASE

ERASE

CENTRE

ERASE

EDGE+CENTRE

ERASE

(0 20)
mm

OK

OK

CANCEL

ERASING EDGE SHADOWS (ERASE)

The erase function is used to erase the shadow lines on images produced when scanning thick originals or books.
The erase modes that can be selected are shown below. The erase width is approximately 10 mm (1/2") in its initial
setting.

Your machine The other machine

EDGE ERASE

Erases shadows at edges
that appear when scanning
thick originals or books.

CENTRE ERASE

Eliminates shadow lines
produced by the bindings
of bound documents.

EDGE + CENTRE ERASE

Eliminates shadow lines around
the edges of images and
eliminates the shadow at the
centre of images.

■ USING ERASE

Switch to the desired mode and touch the

1

[SPECIAL MODES] key.

If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-13

).

Transmission to

other machine

4

Using edge erase

Combining “edge erase”
with “dual page scan” on
the following page

If desired, set the width of the edge to be
erased (touch the key or the key to
set the width).

CENTRE

10

The erase width can be
set from 0 mm (0") to
20 mm (1") in 1 mm (1/8")
increments.

Touch the [ERASE] key.

2

Select the desired erase mode.

3

Select one of the three
erase modes. The
selected key will be
highlighted.

3-4

Touch the outer [OK] key.

5

You will return to the
screen of step 1 and an
erase icon will appear
next to the
[EXPOSURE] key.
To cancel erase, touch
the [CANCEL] key.

Perform the send procedure as explained

6

in "SENDING AN IMAGE".

●For scan mode, see page 2-2.

●For Internet fax mode, see page 2-6

NOTE

To cancel the erase function, touch the [CANCEL]
key on the erase setting screen. (step 4)

.

SPECIAL MODES

SPECIAL MODES

ADDRESS REVIEW

FILE

ENTRY

DUAL PAGE

SCAN

2in1

CARD SHOT

SPEAKER

RESEND

OK

DUAL PAGE

SCAN

TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN)

When an open book is scanned and transmitted, you can use this function to divide the two open pages of the book
into two separate pages.
This function can only be used when the original is scanned using the document glass.

Your machine The other machine

Book or sheet original

Transmitted out as
two separate pages

When page division is set,

the original is divided

into two pages when
scanned into memory

■ Selecting Dual Page Scan

Follow the steps below and then send the image.

Switch to the desired mode and touch the

1

[SPECIAL MODES] key.

If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (page 1-

13).

Touch the [DUAL PAGE SCAN] key.

2

The [DUAL PAGE
SCAN] key is
highlighted.
To cancel the selection,
touch the key once again
so that it is not
highlighted.

Transmission to

other machine

[Example]

Scanned original sizeA3Transmitted document

Two A4 pages

Place the original on the document glass,

4

and perform the transmission operation.

If you have more originals to scan after pressing
the [START] key and scanning the first original,
change originals and repeat scanning until all
originals have been scanned. When finished,
press the [READ-END] key that appears in the
message display. (See step 23 - 25 of "Using the
document glass" on page 2-5

NOTE

To cancel Dual Page Scan...

Touch the highlighted key in the screen of step 2 and
then touch the [OK] key.

.)

Touch the [OK] key.

3

You will return to the
screen of step 1.

3-5

SPECIAL MODES

SPECIAL MODES

ADDRESS REVIEW

FILE

ENTRY

ER

TIMER

PROGRAM

DAY OF THE WEEK

TIMER

CANCEL

HH.

0 00

mm.

TIME

OK

OK

CANCEL

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)

This feature enables you to set up a transmission to be performed automatically at a specified time up to a week in
advance. A combined total of 94*

NOTES

● To perform a timer transmission, the document must be scanned into memory. It is not possible to leave the
document in the auto document feeder or on the document glass and have it scanned at the specified time of
transmission.

● To set the date and time in the machine, refer to page 2-12 of the operation manual (for general information and
copier operation).

● After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from
memory. (However, when the document filing function is used, the scanned document image is stored in the
machine's hard disk. For information on managing stored images, see "DOCUMENT FILING FUNCTION" in
chapter 7 of the operation manual (for general information and copier operation).)

1

(47*2) timer transmission and memory transmission jobs can be stored.

■ SETTING UP A TIMER TRANSMISSION

Switch to the desired mode and touch the

1

[SPECIAL MODES] key.

If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (page 1-

13).

Select the time. (Touch the key or the

4

key until the desired time appears.)

Select the time in 24­hour format.
Example:
11:00 P.M. 23:00

Touch the [TIMER] key.

2

The timer transmission
screen appears.

Select the day of the week. (Touch the

3

key or the key until the desired day is
selected.)

The initial setting is "---"
(no selection). If you
select this setting, the
transmission will be
performed as soon as
the specified time
arrives.

NOTES

● Other operations can be performed after a timer transmission is set up. If another operation is in progress when
the specified time arrives, the timer transmission will begin when the job in progress is completed.

●

If a timer transmission job is given priority in the job status screen (See "PRIORITY TRANSMISSION OF A STORED
JOB" on page 3-12

.), the time setting will be cancelled and the job performed as soon as the current job is completed.

Touch the outer [OK] key.

5

You will return to the
screen of step 1 and a
timer transmission icon
will appear next to the
[EXPOSURE] key.
To cancel timer, touch the
[CANCEL] key.

Perform the send procedure as explained in

6

"SENDING AN IMAGE".

●For scan mode, see page 2-2.

●For Internet fax mode, see page 2-6

.

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

3-6

SPECIAL MODES

TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2IN1)

This function allows you to reduce the size of original pages by one half to fit two pages evenly on one page when
transmitting.

Your machine

Originals

4th page

3rd page

2nd page

1st page

Portrait original

A3 and B4 (11" x 17

", 8-1/2

1st page

Landscape original

"x14",
and 8-1/2" x 13") sizes cannot be
transmitted when using the 2 in 1
function. A4 (8-1/2" x 11") and smaller
sizes can be used. There are
restrictions on how the originals are
placed. Both portrait and landscape
oriented originals should be placed
vertically as shown below.

USING THE AUTOMATIC
DOCUMENT FEEDER

4th page

3rd page

2nd page

Transmission to

other machine

Your machine

Portrait original

1st page 2nd page 3rd page 4th page

The other machine

Reduced to two pages

1st page

2nd page

The other machine

1st page

1st page

2nd page

2nd page

The arrangement
of the images
varies depending
on how the
original is placed
in the transmitting
machine.

A4

USING THE DOCUMENT GLASS

A4

Landscape original

1st page 2nd page 3rd page 4th page

1st page

1st page

2nd page

2nd page

The arrangement
of the images
varies depending
on how the
original is placed
in the transmitting
machine.

Place the original vertically . If
placed horizontally , an alarm
will appear.

NOTES

● After "2in1" is selected, the send size can be changed. For the procedure for changing the send size, see page

2-17.

● Transmission is not possible if the image is too large to fit into the transmission size.

3-7

SPECIAL MODES

SPECIAL MODES

ADDRESS REVIEW

FILE

ENTRY

ERASE

2in1

■ USING 2IN1

Switch to the desired mode and touch the

1

[SPECIAL MODES] key.

If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(

Touch the [2in1] key.

2

page 1-13

The [2in1] key is
highlighted.
To cancel the selection,
touch the key once again
so that it is not
highlighted.

).

Touch the [OK] key.

3

SPEAKER

DUAL PAGE

SCAN

Perform the send procedure as explained

4

in "SENDING AN IMAGE".

●For scan mode, see page 2-2.

●For Internet fax mode, see page 2-6

NOTE

To cancel 2in1...

Touch the highlighted key in the screen of step 2 and
then touch the [OK] key.

RESEND

OK

You will return to the
screen of step 1.

.

TRANSMITTING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT)

When scanning a card, this function allows you to combine the front and back sides on a single sheet of paper. To
use this function, the original must be scanned on the document glass.

Your machine The other machine

CARD SHOT

Transmission using the "card
shot" special function

Transmission to

other machine

Front of card

Back of card

The front and back of the card
are scanned on one page.

NOTES

● After "CARD SHOT" is selected, the send size can be changed. For the procedure for changing the send size,
see page 2-17

● Transmission is not possible if the image is too large to fit into the transmission size.

● A ratio cannot be specified and the image cannot be rotated when using this function.

.

3-8

■ USING CARD SHOT

SPECIAL MODES

ADDRESS REVIEW

FILE

ENTRY

DUAL PAGE

SCAN

2in1

CARD SHOT

SIZE RESET

CANCEL

OK

OK

FIT TO

SEND SIZE

SIZE RESET

CANCEL

OK

OK

FIT TO

SEND SIZE

SPECIAL MODES

Switch to the desired mode and touch the

1

[SPECIAL MODES] key.

If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(

page 1-13

Touch the [CARD SHOT] key.

2

The card shot screen
appears.

Enter the X dimension (width) and Y

3

dimension (length) of the original with the

keys.

).

Touch the outer [OK] key.

4

You will return to the
screen of step 1 and a
card shot icon will
appear next to the
[EXPOSURE] key.

Place the original on the document glass.

5

Place the front side of
the original face down
and close the document
cover.

Perform the send procedure as explained

6

in "SENDING AN IMAGE".

●In scan mode, perform the procedure in
"SENDING AN IMAGE IN SCAN MODE"
through step 22 (page 2-2

●In Internet fax mode, perform the procedure in
"SENDING A FAX IN INTERNET FAX MODE"
through step 18 (page 2-6

).

).

●X (width) is initially selected. Enter X and then
touch the Y ( ) key to enter Y.

●To return the X and Y values to the initial
settings configured in the administrator
settings, touch the [SIZE RESET] key.
(Administrator settings guide "Card shot
settings" on page 17)

●To have the images enlarged or reduced by a
suitable ratio based on the entered original
size and transmission size so that the front
and back sides fit into the transmission size,
touch the [FIT TO SEND SIZE] key.

●To cancel the card shot function, touch the
[CANCEL] key.

NOTE

When "FIT TO SEND SIZE" is selected, even if a
large transmission size is selected and the original
is extremely small, the image will be enlarged to
400% or less.

Press the [START] key.

7

The front side of the card
is scanned.

Place the back side of the original face

8

down on the document glass. (see step 5)

Press the [START] key.

9

The back side of the
card is scanned.

Touch the [READ-END] key.

10

A beep will sound to inform you that the
transmission was stored.

NOTE
To cancel card shot...

Touch the [CANCEL] key in the card shot settings
screen.

3-9

SPECIAL MODES

SPECIAL MODES

ADDRESS REVIEW

FILE

ENTRY

MEMORY BOX

FAX OW

SE

JOB

BUILD

SPECIAL MODES

SPEAKER

RESEND

OK

POLLING

TRANSMITTING A LARGE NUMBER OF PAGES (JOB BUILD)

When you need to scan more pages than can be loaded in the automatic document feeder at once, use this function
to scan the pages in sets. The maximum number of pages that can be loaded in the automatic document feeder is

50. The resolution, exposure, and original size settings can be changed each time you place a set of originals in the
document feeder.

Example: Scanning 100 A4 (8-1/2" x 11") size pages

Original

Page 1 Page 51

50 pages 50 pages

* Divide the original pages into sets of 50 pages or less, and

scan the sets in order beginning from the set with the first
page (first A then B in the above example).

Switch to the desired mode, touch the

1

[SPECIAL MODES] key, and then touch the

key.

If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(

Touch the [JOB BUILD] key.

2

Touch the [OK] key.

3

page 1-13

The [JOB BUILD] key is
highlighted.
To cancel the selection,
touch the key once again
so that it is not
highlighted.

You will return to the
screen of step 1.

).

Perform the send procedure as explained

5

in "SENDING AN IMAGE".

●In scan mode, perform the procedure in
"SENDING AN IMAGE IN SCAN MODE"
through step 22 (page 2-2

●In Internet fax mode, perform the procedure in
"SENDING A FAX IN INTERNET FAX MODE"
through step 18 (page 2-6

Press the [START] key.

6

Place the next set of pages in the automatic

7

document feeder.

Press the [START] key. (See step 6.)

8

Repeat steps 7 and 8 until all pages have

9

been scanned, and then touch the [READ­END] key.

).

).

The pages are scanned.
When scanning is
finished, the [READ­END] key appears in the
touch panel.

Place the original in the automatic

4

document feeder.

3-10

SPECIAL MODES

SPECIAL MODES

ADDRESS REVIEW

ENTRY

TRANSACTION

REPORT

CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (TRANSACTION REPORT)

A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a
broadcast transmission is performed. The transaction report contains a description of the transmission (date, start
time, name of other party, time required, number of pages, result, etc.).

NOTES

● This function cannot be used in scan mode or when metadata send settings are selected.

● A "TRANSACTION REPORT" setting cannot be stored in a program.

●

The condition for printing a transaction report can be set using "Transaction report print select setting" (page 8-6)
in the administrator settings.

● To have part of the transmitted image printed on each transaction report, enable "Original print on transaction
report " (page 8-6

Transaction reports are printed based on conditions set in the system settings; however, you can temporarily select
different conditions for a transmission. To change the transaction report print conditions at the time of transmission,
follow the steps below.

) in the administrator settings.

Switch to Internet fax mode, touch the

1

[SPECIAL MODES] key, and then touch the

key.

If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to display
the condition settings
screen (page 1-13

Touch the [TRANSACTION REPORT] key.

2

A screen for setting the
transaction report print
condition will appear.

Set the condition for printing transaction

3

reports.

READY TO SEND.

SPECIAL MODES

TRANSACTION REPORT

ALWAYS PRINT PRINT AT ERROR DO NOT PRINT

PRINT ORIGINAL IMAGE

).

To have part of the transmitted image printed with
each transaction report, select the [PRINT
ORIGINAL IMAGE] checkbox. This setting can
only be selected when [ALWAYS PRINT] or
[PRINT AT ERROR] is selected.

Perform the send procedure as explained

4

in "SENDING A FAX IN INTERNET FAX
MODE" (pages 2-6

NOTE

To cancel a transaction report...

Touch the [CANCEL] key in the transaction report
settings screen.

to 2-9).

CANCEL

OK

OK

3-11

PRIORITY TRANSMISSION OF A STORED JOB

COPY

JOB STATUS

SYSTEM

SETTINGS

WAITING

CO

D

STOP

INTE

FAX JOB

SCAN TO

PR

STATUS

1/1

PAGES

WAITING

WAITING

COPYING

WAITING

COMPLETE

DETAIL

STOP/DELETE

INTERNET-FAX

FAX JOB

SCAN TO

PRIORITY

STATUS

1/1

PAGES

WAITING

WAITING

2 / 000

SENDING

JOB QUEUE

If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority
to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the
job status screen. For details on using the job status screen, refer to page 1-15 of the operation manual (for general
information and copier operation).

Press the [JOB STATUS] key.

1

Touch the mode key ([SCAN TO] or

2

[INTERNET-FAX]).

Touch the key of the job to which you wish

3

to give priority.

The touched key is highlighted.

Touch the [PRIORITY] key.

4

The selected job moves
up to the next position
after the job currently
being executed.
When the current job is
completed, execution
begins of the job
selected in step 3.

NOTE

If the job in progress is a broadcast transmission job, the
priority job will temporarily interrupt the job after the
transmission currently in progress is finished. When the
priority job is finished, the broadcast transmission will
resume. However, if the priority job is also a broadcast
transmission, the job is begun after the current
broadcast job is completed.

3-12

CANCELLING AN SCAN TRANSMISSION

COPY

JOB STATUS

SYSTEM

SETTINGS

WAITING

CO

D

STOP

INTE

FAX JOB

SCAN TO

PR

STATUS

1/1

PAGES

WAITING

WAITING

COPYING

FAX JOB

INTERNET-FAX

DETAIL

PRIORITY

STOP/DELETE

You can cancel a transmission job that is in progress or that has been stored. Cancellation is done from the scanner
job status screen for the mode in which you stored tramsmission.

Press the [JOB STATUS] key.

1

Touch the mode key ([SCAN TO] or

2

[INTERNET-FAX]).

Touch the job key of the transmission job

3

you wish to cancel.

The touched key is highlighted.

Touch the [STOP/DELETE] key.

4

A message appears to
confirm the cancellation.
Touch the [YES] key to
delete the selected job
key and cancel the
transmission.

NOTE

If you do not wish to cancel the transmission, touch
the [NO] key.

3-13

CHAPTER 4

INTERNET FAX

RECEPTION FUNCTION

This chapter explains the Internet fax reception function and how to
check the status of received Internet faxes.

Page

RECEIVING AN INTERNET FAX...................................................................4-2

●

MANUALLY RECEIVING INTERNET FAXES ........................................4-3

TRANSFERRING RECEIVED INTERNET-FAXES TO ANOTHER MACHINE

WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) ...............4-4

●

USING THE TRANSFER FUNCTION....................................................4-4

FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL

ADDRESS (INBOUND ROUTING SETTINGS) .............................................4-5

●

CONFIGURING INBOUND ROUTING SETTINGS ...............................4-5

4-1

RECEIVING AN INTERNET FAX

The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet
faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed.
* The default setting is once every 5 minutes. This time can be changed using the "Reception check interval setting"

(page 8-8

NOTE

If faxes will be received at night, keep the main power switch in the "on" position.

) in the administrator settings.

Internet faxes are received automatically.

1

Beep

A beep sounds when reception ends.

NOTES

● If the machine is out of paper or there is no paper that matches the size of the received fax, a message will
appear in the touch panel. Follow the instructions in the message to load an appropriate size of paper.

● Received Internet faxes can be forwarded to (and printed by) another previously stored Internet fax machine
using "Fax data receive/forward" (page 4-4

● The "I-Fax default settings" (page 8-5
handled when the power switch is "off" (and the main power switch is "on"), adjust the volume of the beep that
signals the completion of reception, and select whether or not the body text of received e-mail is printed.

● The "I-Fax receive settings" (page 8-8
interval, two-sided reception, output settings, auto reduce printing, reject reception addresses, and other
settings related to Internet fax reception.

) in the system settings.

) in the administrator settings can be used to select how received faxes are

) in the administrator settings can be used to set the reception check

The faxes are printed automatically.

2

4-2

RECEIVING AN INTERNET FAX

SYSTEM

SETTINGS

FAX DATA

RECEIVE/FORWARD

LIST PRINT

I-FAX MANUAL

RECEPTION

MANUALLY RECEIVING INTERNET FAXES

If you need to immediately check for received Internet faxes, for example when a long reception check interval has
been set, you can perform manual reception.

■ Internet-Fax manual reception

Press the [SYSTEM SETTINGS] key.

1

Touch the [FAX DATA RECEIVE/

2

FORWARD] key.

Touch the [RECEPTION START] key.

4

SYSTEM SETTINGS
I-FAX MANUAL RECEPTION

RECEPTION START

MANUAL RECEPTION KEY IN INITIAL SCREEN

The machine connects to the mail server to check
to see if new Internet-Fax data has been received.
If new data has been received, this machine reads
and prints it.

OK

Touch the [I-FAX MANUAL RECEPTION]

3

key.

If you touch the checkbox of [MANUAL
RECEPTION KEY IN INITIAL SCREEN] to display
the checkmark, the [I-FAX MANUAL
RECEPTION] key that has the same function as
the [RECEPTION START] key above will be
displayed in the CONDITION SETTING screen in
the INTERNET-FAX mode.

Touch the [OK] key to return to the system

5

settings menu screen.

Touch the [EXIT] key to return to the initial

6

screen.

4-3

TRANSFERRING RECEIVED INTERNET-FAXES

SYSTEM

SETTINGS

FAX DATA

RECEIVE/FORWARD

SENDER NAME

CONTROL

LIST PRINT

ADMINISTRATOR SETTINGS

FAX

FORW

I-FAX DATA

FORWARD

RECEIVE MODE

YES

TO ANOTHER MACHINE WHEN PRINTING IS
NOT POSSIBLE (FORWARDING FUNCTION)

When printing is not possible because of a paper, toner, or other problem, you can transfer received Internet-Faxes
to another Internet-Fax machine if that machine has been appropriately programmed in your machine. This function
can be conveniently used in an office or other workplace where there is another Internet-Fax machine. When an
Internet-Fax has been received to memory, the DATA light to the right of the IMAGE SEND key blinks.

NOTES

● When the transfer instruction is issued, all data that has been received in memory to that point is transferred. The
page that was being printed when the problem occurred and all following pages will be transferred.

●

Data cannot be selected for transfer.

● The result of transfer is indicated on an activity report. (See "Activity report print select setting" on page 8-7 and
"PRINTING OUT SETTNGS" on page 8-10

USING THE TRANSFER FUNCTION

■ Program the e-mail address of the transfer destination

Use the administrator setting to program the e-mail address of the transfer destination. (See "Set address for
data forwarding" (page 8-9
unless an e-mail address is programmed.

). Only one address can be programmed. The transfer function cannot be used

.)

■ Transferring received data

Press the [SYSTEM SETTINGS] key and

1

then touch the [FAX DATA RECEIVE/
FORWARD] key.

Touch the [I-FAX DATA FORWARD] key.

2

If there is no data to
transfer or a transfer
address has not been
programmed (See "Set
address for data
forwarding" on page 8-

9.), a message will

appear and transfer will
not be possible.

Touch the [YES] key.

3

The machine

TRANSFER THE RECEIVED DATA TO ANOTHER
DEVICE?

NO

NOTES

● To cancel transfer
Press the [JOB STATUS] key, and then cancel the
transfer in the same way as a transmission. (See
"CANCELLING AN SCAN TRANSMISSION" on

page 3-13

The data that was going to be transferred will
return to print standby status in your machine.

● If the transfer is not possible because a
transmission error occurs, the data returns to print
standby status in your machine.

.)

automatically begins
transfer.
If you do not wish to
transfer the data, touch
the [NO] key.

4-4

FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (INBOUND ROUTING SETTINGS)

Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to
forward received Internet faxes directly to an e-mail address without printing the faxes.

The machine

Received
Internet fax

Forwarding

NOTE

The file format of forwarded faxes is TIFF.

CONFIGURING INBOUND ROUTING SETTINGS

Inbound routing settings are configured in the Web pages. To access the Web pages, see "ACCESSING WEB
PAGES" (page 1-4

). After configuring the settings, be sure to click [Submit] to save them.

■ Enabling inbound routing

Enable this function before configuring the inbound
routing settings.

Click "Administration Settings" in

1

"Inbound Routing Settings" in the menu
frame.

Administrator rights are required to access the
"Administration Settings".

Enable "Inbound Routing".

2

■ Store sender numbers/addresses

Create a list of sender fax numbers / Internet fax
addresses. The list created here will be selected in
"Sender Number/Address Registration" when a
forwarding table is stored in step 9. Up to 500 sender
fax numbers / Internet fax addresses can be stored.

Click "Sender Number/Address

4

Registration" in "Inbound Routing
Settings" in the menu frame.

The "Sender Number/Address Registration"
screen will appear.

Enter an Internet fax address and click

5

[Add to List].

This enables the inbound routing settings.

Click [Submit].

3

4-5

To delete an entered address, select the address
that you wish to delete from "Address to be
Entered" and click [Delete].

Click [Submit].

6

FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (INBOUND ROUTING SETTINGS)

■ Storing a forwarding table

Specify a sender and a forwarding destination to create a table (list) that combines the sender and the
forwarding address to which faxes from that sender are sent. The table will be added to the list of tables in the
"Inbound Routing Settings" screen. Up to 50 tables can be stored.

Click "Inbound Routing Settings" in the

7

menu frame.

The "Inbound Routing Settings" screen appears.

Click [Add].

8

The "Table Registration" screen appears.

Enter a table.

9

● Table Registration
Table Name:

The name that appears as the "Table Name" in
the "Inbound Routing Settings" screen.

Sender Number/Address Setting:

If you wish to have received faxes from all
senders forwarded, select "Forward All
Received Data". If you wish to forward the faxes
of specified senders, select "Forward Received
Data from Below Sender" and select the sender
whose faxes you wish to forward from the
addresses shown in "Sender Number/Address".
Multiple addresses can be selected using the
Shift key or the Ctrl key. Only Internet fax
addresses that were stored in steps 4 to 6 can
be selected here.

4-6

● Forwarding Destination Settings
Forwarding Destination Setting:

Specify the destination to which received faxes
will be forwarded. Select the forwarding address
from one-touch keys or group keys stored in the
machine. Up to 1000 forwarding destinations
can be stored.

Click [Submit].

10

FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (INBOUND ROUTING SETTINGS)

■ Activate the table

Activate the stored table to use it for forwarding.

Click "Inbound Routing Settings" in the menu

11

frame.

The "Inbound Routing Settings" screen appears.

Select the [Forward Activated] checkbox of the

12

table that you wish to activate.

■ Configuring advanced inbound
routing settings

Advanced inbound routing settings can be
configured for such purposes as prohibiting the
storing of tables and prohibiting changes to the
table activation settings. Administrator rights are
required for these settings.

Click "Administration Settings" in "Inbound

14

Routing Settings" in the menu frame.

Administrator rights are required to access the
"Administration Settings".

Configuring administrator settings.

15

To delete a table, select the checkbox of the table
and click [Delete].

Click [Submit].

13

● Administration Settings

Inbound Routing:

Enable or disable inbound routing.

Disable Registration of Forward Table:

To prohibit the storing of tables, select this
checkbox.

Disable Change/Delete of Forward Table:

To prohibit the changing and deleting of tables,
select this checkbox.

Disable Change of Forward Approval:

To prohibit changes to the activation settings of
tables, select this checkbox.

Print Style Setting:

Set the condition for printing received faxes.
To print out all received faxes when they are
forwarded, select [Print Out All Report]. To print
out received faxes only when a forwarding error
occurs, select [Print at Error].

4-7

Click [Submit].

16

CHAPTER 5

METADATA DELIVERY

This chapter explains metadata delivery, which can be used when the
application integration module is installed.

Page

METADATA DELIVERY (DATA ENTRY) .........................................................5-2

PREPARATIONS FOR METADATA TRANSMISSION....................................5-3

●

SETTINGS REQUIRED IN THE WEB PAGES ......................................5-3

●

METADATA TRANSMISSION FOR SCAN TO DESKTOP .....................5-3

TRANSMITTING METADATA .........................................................................5-4

●

METADATA FIELDS ...............................................................................5-6

5-1

METADATA DELIVERY (DATA ENTRY)

When the application integration module is installed and an image file is generated for a scan send transmission,
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on
pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the
metadata with applications such as document management software, a workflow application, or an encryption
server, a sophisticated document solution environment can be built.

Scan to
Desktop

Metadata
(XML file)

Client PC that uses Network
Scanner Tool

Fax server, document

Image file

Server

Scan to E-mail
Scan to FTP
Scan to Network Folder

management software,
workflow application,
encryption server, etc.

Using the application integration module, information on a generated image file can be entered at the touch panel and
transmitted along with the image as an XML file.

5-2

PREPARATIONS FOR METADATA TRANSMISSION

SETTINGS REQUIRED IN THE WEB PAGES

All settings related to metadata are configured in the Web pages. (Administrator rights are required.)
To configure metadata settings, click [Metadata Settings] in the Web page menu frame.

Storing Metadata Sets

Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10
metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of
transmission.

NOTES

● To use the metadata send function, metadata send must be enabled and metadata destinations (scan
addresses) must be stored in the metadata set list.

● Addresses specified in "Address Type Allowing Metadata Entry" when a metadata set is stored can be selected
as transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global
address book search. (Addresses for which metadata entry is not allowed cannot be specified as transmission
destinations.)

METADATA TRANSMISSION FOR SCAN TO DESKTOP

When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name
on the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party software
application, this setting must be disabled to allow cross referencing between the image file and XML file by means
of the file name generated by the computer. (When setting the file name in [SEND SETTINGS], to ensure that a
previously existing file on a computer is not overwritten by a transmitted file of the same name, be sure to configure
the file name so that name duplication cannot occur; for example, by including a unique extension (the date, etc.) in
the generated file name. If the file name setting is left blank, the machine will automatically generate a file name that
is unique.)

NOTES

● It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the
Network Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM.

● For information on the licence agreement and how to use the CD-ROM that accompanies the application
integration module, see the separate "Sharpdesk licence kit" manual.

● Using third party software applications

Various types of third party software applications exist. Some applications can start automatically from Network
Scanner Tool and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool
will start the application with the ".exe" command using the file name as a parameter. Normally an application
is started twice, once for the image file and once for the XML file. For example, when Network Scanner Tool is
set to start the application "APP.EXE", the following commands are applied when the two files "IMG.TIF" and
"IMG.XML" are received.

APP.EXE IMG.TIF
APP.EXE IMG.XML

5-3

TRANSMITTING METADATA

ADDRE

SCAN

SPECIA

ADDRESS

FI

ADDRESS ENTRY

DATA ENTRY

MODE SWITCH

OK

METADATA 2

METADATA 4

METADATA 6

METADATA 8

1/2

CANCEL

OK

1/2

CANCEL

READY TO SEND

.

(METADATA SEND MODE)

DATA ENTRY

User ID

Pass Code

Bill Code

METADATA SET

OK

Value2

Value4

Value6

1/9

CANCEL

DIRECT ENTRY

3 6

OK

Value2

Value4

1/9

CANCEL

DIRECT ENTRY

3 6

READY TO SEND

.

(METADATA SEND MODE)

DATA ENTRY

User ID

Pass Code

Bill Code

Value2

xxxxxx

xxxxxx

METADATA SET

Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.

Touch the [DATA ENTRY] key.

1

NOTE

If no metadata sets have been stored, the [DATA
ENTRY] key cannot be selected. Store a metadata
set in the Web pages and then perform the
transmission procedure.

Touch the key of the metadata that you

2

wish to use.

Touch the key of the value that you wish to

5

enter.

● If the entry values of the metadata item were stored
in selection format, the selections will appear as
keys. If a value is editable, the [DIRECT ENTRY]
key can be touched to manually enter a value.

● If a metadata item requires the entry of text, a text
entry screen will appear. Enter the required
information.

NOTES

● To change the number of items that appear at
once, touch the display item number select key.
Each time the key is touched, the number of items
displayed switches between 3 and 6.

● For information on entering text, see page 7-29 of
the operation manual (for general information and
copier operation).

Touch the [OK] key.

3

The keys of the items stored in the

4

metadata set will appear. Touch the key of
the item that you wish to enter.

NOTE

If you selected the wrong metadata set, touch the
[METADATA SET] key and return to the screen of
step 3. Metadata items entered to that point will not
longer be effective.

5-4

Touch the [OK] key.

6

Enter all items.

7

TRANSMITTING METADATA

OK

1/4

CANCELATA SET

Touch the [OK] key.

8

Select image settings and any other

9

settings, and perform the scan send
procedure.

READY TO SEND
(METADATA SEND MODE)

AUTO

EXPOSURE

200x200dpi

RESOLUTION

PDF MMR(G4)

FILE FORMAT

AUTO A4

ORIGINAL

● The procedures for selecting settings and

● To change an entered value, touch the [DATA

NOTES

● When metadata send settings are configured, the [DATA ENTRY] key is highlighted. If you do not wish to send
metadata, cancel the metadata settings and then perform the transmission in the desired mode.

● Before configuring metadata settings, you can specify addresses in all modes to be used. After metadata
settings have been configured, only addresses in modes that are allowed in the selected metadata set can be
specified.

● Metadata delivery is possible using the document filing function. The [DATA ENTRY] key appears in the
transmission settings screen of document filing mode to allow metadata delivery. In addition, metadata delivery
using document filing can be performed in [Folder/Job Operate] in the Web pages.

.

SCAN

MODE SWITCH

DATA ENTRY

ADDRESS ENTRY

SEND SETTINGS

performing transmission are the same as in the
other modes.

ENTRY] key again. The entry screen for the
selected metadata set will appear.

RESEND

ADDRESS BOOK

ADDRESS REVIEW

SPECIAL MODES

FILE

QUICK FILE

5-5

TRANSMITTING METADATA

METADATA FIELDS

The following three types of metadata are included in the XML file that is transmitted.

● Data automatically generated by the machine: These data are always included in the XML file and are
automatically stored on your computer.

● Previously defined fields: These fields are automatically recognized by the machine and
assigned to appropriate XML tags. These fields are selectable,
and can only be included in the XML file if enabled in the Web
pages.

● User defined fields: Custom fields can be added to the XML file. These fields are
selectable and can be defined in the Web pages.

If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be
entered. Enter appropriate information in the related items of the send settings.

Name entered in

metadata field

fromName Name of the user who sent the job. If the

name is not entered as metadata, the
sender name determined by the usual rules
for determining the sender name will be
applied as metadata.

senderName E-mail address to which the transmission

result will be sent.

documentSubject Job name appearing in the e-mail "Subject"

line, or job name on the fax cover sheet.
When the user enters a [SUBJECT] in the
send settings screen in the touch panel, the
entered value is applied as metadata.

fileName Enter the file name of the image to be sent. [FILE NAME]

Description Where entered

[SENDER NAME]
(Sender name of selected sender)

[SENDER NAME]
(E-mail address of selected sender)

[SUBJECT]
(Blank until a value is set in the send
settings screen.)

(Only when the [Allow Custom Filenames]
checkbox is selected in the metadata
settings screen in the Web pages.)
(Blank until a value is set in the send
settings screen.)

5-6

CHAPTER 6

STORING DESTINATION

INFORMATION FROM THE

OPERATION PANEL

This chapter explains how to use the operation panel to store destination
addresses and custom indexes, and how to store, edit, and delete
sender information and programs.

Page

STORING FROM THE OPERATION PANEL .................................................6-2

●

STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail

and Internet-Fax)....................................................................................6-2

●

EDITING AND DELETING ONE-TOUCH KEYS....................................6-4

●

PROGRAMMING A GROUP KEY..........................................................6-5

●

EDITING AND DELETING GROUP KEYS ............................................6-6

●

STORING SENDER INFORMATION .....................................................6-7

●

EDITING AND DELETING SENDER INFORMATION ...........................6-9

●

STORING A GROUP INDEX ...............................................................6-10

●

PRINTING PROGRAMMED INFORMATION.......................................6-10

●

STORING A PROGRAM ......................................................................6-11

●

EDITING AND DELETING PROGRAMS.............................................6-12

6-1

STORING FROM THE OPERATION

SYSTEM

SETTINGS

ADDRESS CONTROL

S

DOCUMENT FILING

CONTROL

DIRECT ADDRESS PROGRAM

CUSTOM INDEX

INDIVIDUAL

GROUP

STORE

DIRECT ADDRESS / INDIVIDUAL

NAME

INITIAL

E-MAIL FAX

No.048

DIRECT ADDRESS / INDIVIDUAL

NAME

INITIAL

E-MAIL FAX

No.048

ABC

INITIAL

NAME

ADDRESS

E-MAIL FAX

No.048

PANEL

One-touch and group keys for Scan to E-mail and Internet-Fax, group indexes, and senders can also be stored,
edited and deleted from the touch panel of the machine.

STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax)

The touch panel of the machine can also be used to store destinations for Scan to E-mail and Internet-Fax. (Scan
to FTP or Network Folder destinations must be stored using the Web page (pages 1-8
destinations must be stored using Network Scanner Tool (page 1-8

).)

and 1-9), and Scan to Desktop

Press the [SYSTEM SETTINGS] key.

1

Touch the [ADDRESS CONTROL] key.

2

Touch the [DIRECT ADDRESS/PROGRAM]

3

key.

Click the checkbox of the transmission

5

method to be used so that a checkmark
appears. (Example: Scan to E-mail)

(a) The lowest number
(No.048) from 001 to

1

999*

(500*2) that has
not been stored appears
auto-matically. This
number is used for
entering an address with

(a)

Touch the [NAME] key.

6

page 7-29 of the operation manual (for general
information and copier operation).

Touch the [INITIAL] key.

7

the (Quick) key.

When [NAME] is
touched, the letter-entry
screen appears. Enter
up to 36 characters for
the name.

For information on
entering characters, see

Touch the [INDIVIDUAL] key.

4

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

6-2

STORING FROM THE OPERATION PANEL

OK

J K

L

M

U

I

O

P

CANCEL

abc

ABC

INDEX

FAX INTERNET-F

ABC

A

INITIAL

NAME

ADDRESS

E-MAIL FAX

No.048

FAXE-MAIL

KEY NAME ABC

PDF/MMR(G4)FILE FORMAT

No.048

FAXE-MAIL

KEY NAME ABC

PDF/MMR(G4)FILE FORMAT

No.048

Touch a letter key.

8

INITIAL

Q W

S

A

Z

X

Up to 10 search characters can be entered. If you
make a mistake, touch the key to delete the
mistake and then enter the correct character.

NOTE

The initial you enter here determines the position of
the one-touch key in the ABC index. For information
on the ABC index, refer to page 1-12

Touch the [OK] key.

9

Touch the [INDEX] key.

10

R

E

D

F

C V B N

T

G

SPACE

Y

U

H J K

M

I

CANCEL

O

L

.

P

ABC

OK

abc

Touch the [ADDRESS] key.

13

The E-mail address
entry screen appears.

Enter the e-mail address of the

14

destination.

AB/ab

CANCEL

12#$%

E-MAIL ADDRESS

[e-mail]

SPACE

Up to 64 characters can be entered.
If you make a mistake, touch the key to move
the cursor ( ) back one space and then enter the
correct character.

Touch the [OK] key.

15

You will return to the one-touch key programming
screen.
REGISTRATION IS COMPLETED will appear
highlighted to the right of "No.".

NOTE

The "ADDRESS" line only shows 32 digits,
regardless of how many were digits actually
programmed.

OK

abcABC

Touch an index key.

11

DIRECT ADDRESS / INDIVIDUAL

No.048

INDEX

SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS.

USER 1 USER 2

DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO?

●Select one of the upper row of keys ([USER 1]
through [USER 6]) to determine the location
of the one-touch key when the GROUP index
is displayed instead of the ABC index (refer to

page 1-12

●The lower keys are for selecting whether to
include the one-touch key in the [FREQUENT
USE] index.

Touch the [OK] key.

12

NEXT EXIT

USER 3 USER 4 USER 5 USER 6

YES NO

).

OK

6-3

Check the key name.

16

The characters appearing next to the [KEY NAME]
key will be displayed in the key. Only the first 18
characters of the name entered in step 6 will be
displayed.
If you need to change the name that will be
displayed in the key, touch the [KEY NAME] key.

If you do not wish to
change the name, this
step is not necessary.

Check the file format and the compression

17

mode.

If you need to change
these settings,touch the
[FILE FORMAT] key.
If you do not need to
change the settings, this
step is not necessary.

STORING FROM THE OPERATION PANEL

KEY NAME

I-FAX REPORT

ABC

OFF

F

E-MAIL

EXIT

2/2

AMEND/DELETE

DELETE

EXIT

1/2

Settings for Scan to E-mail

File type: PDF*/TIFF
Compression mode: NONE/MH(G3)/MMR(G4)*

Settings for Internet-Fax

Compression mode: MH(G3)/MMR(G4)*
The default setting is indicated by an asterisk (*).
When you have completed the settings, touch the
[OK] key.

For Internet-Fax, check the Internet-Fax

18

report setting.

To change the setting,
touch the [I-FAX
REPORT] key.
(To use the default
setting, this operation is
not required.)

When you have finished programming the

19

one-touch key, touch the [EXIT] key.
If you wish to program another one-touch
key, touch the [NEXT] key.

NEXT

Touching the [EXIT] key
returns you to the screen
of step 4 on page 6-2

.

EDITING AND DELETING ONE-TOUCH KEYS

If you wish to delete a one-touch key or change the E-mail address, name, or other information programmed in a one­touch key, perform the following procedure.

1

2

3

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

Press the [SYSTEM SETTINGS] key, touch
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS/PROGRAM]
key (refer to steps 1 to 3 on page 6-2

).

Touch the [AMEND/DELETE] key.

Touch the one-touch key you wish to edit
or delete.

EXIT

ABC

GROUP D

E F

G H

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

DEF

1/2

PROGRAM

ABC GROUP

● To edit a one-touch key, follow steps 4
and 5.

● To delete a one-touch key, follow steps 6
and 7.

● When you have finished editing or
deleting, touch the [EXIT] key.

NOTE

If the assigned three-digit number (see page 6-2
step 5) is known, you can touch the (Quick) key
and enter the three-digit number using the numeric
keys to select the desired one-touch key to edit or
delete.

Touch the key corresponding to the

4

information you wish to change (change
the information in the same way as you
stored the information on pages 6-2

to 6-

4).

DIRECT ADDRESS / AMEND/DELETE

No.048

ABC

NAME

INITIAL

ADDRESS

Make sure that your changes are correct,

5

and then touch the [EXIT] key.

A

[e-mail]

INDEX

DELETE

INTERNET-FAXFAXE-MAIL

USER 3

If you wish to change
another one-touch key,
repeat steps 3 through

5.

EXIT

1/2

,

6-4

STORING FROM THE OPERATION PANEL

DELETE EXIT

1/2

DELETE THE ADDRESS?

ABC CORPORATION

NO YES

INDIVIDUAL GROUP

STORE

AL

S

USER 2

ADDRESS

The following steps are for deleting a one-touch key.

Touch the [DELETE] key.

6

NOTES

● If you cannot edit or delete a one-touch key

If you attempt to edit or delete a one-touch key in the following situations, a warning message will appear and
editing/deletion will not be possible. At this time, cancel the transmission or wait until it is completed, delete the
key from the group or the program, or cancel or change the hyperlink e-mail address.

●

The one-touch key you wish to edit or delete is currently being used for transmission or is used in a currently

stored transmission job.

●

The one-touch key is included in a group key or a program key.

●

The one-touch key is included in a group of end receiving machines for an F-code relay broadcast operation.

●

The one-touch key is used for a hyperlink e-mail address for Scan to FTP.

●

Destinations for Scan to FTP, Scan to Desktop and Scan to Network Folder that are stored in one-touch keys cannot be
edited or deleted from the touch panel of the machine. Use the Web page to edit or delete these destinations. (page 1-8

Touch the [YES] key.

7

If you wish to delete
another one-touch key,
repeat steps 3, 6, and 7.

)

PROGRAMMING A GROUP KEY

Scan to E-mail and Internet-Fax destinations that have been stored in one-touch keys can be stored in group keys.
Up to 500*
To program a group key from the Web page, refer to page 1-9

1

2

3

1

(300*2) destinations can be stored in a group key.

Press the [SYSTEM SETTINGS] key, touch
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS/PROGRAM]
key (refer to steps 1 to 3 on page 6-2

).

Touch the [GROUP] key.

Follow steps 6 through 12 of "Storing one­touch keys" (pages 6-2

to 6-3) to enter a

GROUP NAME, INITIAL, and INDEX.

.

Touch the [ADDRESS] key.

4

Touch index keys and the keys as

5

needed, and then touch one-touch keys of
the destinations that you wish to store in
the group.

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

A

C GROUP

D

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

B

C

1/2

* 4

OK

DIRECT ENTRY

ADDRESS REVIEW

GROUP

ABC

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

One-touch keys that have been touched are highlighted.
If you touch the wrong key, simply touch it again to
cancel the highlighting and remove the destination
from the group.

6-5

STORING FROM THE OPERATION PANEL

1/2

* 4

OK

DIRECT ENTRY

ADDRESS REVIEW

ABC

GROUP

AMEND/DELETE

NOTES

●

One group key cannot be stored in another group key.
Group keys appear greyed out and cannot be selected.

●

You can enter a destination directly by touching the
[DIRECT ENTRY] key. If you select the transmission
method to be used (such as Scan or Internet-Fax),
the relevant entry screen will be displayed. Enter the
address and specify the file type and compression
mode as needed. Then touch the [OK] key.

● If the assigned three-digit number (see page 6-2,
step 5) is known, you can touch the (Quick)
key and enter the three-digit number using the
numeric keys to add a one-touch key to the group
or delete a one-touch key from the group.

To check the destinations that you have

6

stored in the group, touch the [ADDRESS
REVIEW] key.

A list of your selected
destinations is displayed.
You can delete a displayed
destination by touching it.
When a message appears
asking if you want to
delete the destination,
touch the [YES] key.

Touch the [OK] key.

7

The number of destinations in the group appears
to the right of the [ADDRESS] key.

Check the name of the key (refer to step 16

8

on page 6-3

).

The characters appearing next to the [KEY NAME]
key will be displayed in the group key. To change
these characters, touch the [KEY NAME] key. This
step is not necessary if you do not wish to change
the characters.

Touch the [EXIT] key when you have

9

finished programming the group key.
If you wish to program another group key,
touch the [NEXT] key.

When you touch the [EXIT] key, you will return to
the screen of step 2.

EDITING AND DELETING GROUP KEYS

If you need to delete group key or change its name or one of its stored destinations, perform the following procedure.

Press the [SYSTEM SETTINGS] key, touch

1

the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS/PROGRAM]
key (refer to steps 1 to 3 on page 6-2).

Touch the [AMEND/DELETE] key.

2

Touch the group key you wish to edit or

3

delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

ABC

GROUP D

E F

G H

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● To edit a group key, follow steps 4 and 5.

●

To delete a group key, follow steps 6 and 7.

● When you have finished editing or
deleting, touch the [EXIT] key.

DEF

1/2

EXIT

PROGRAM

ABC GROUP

NOTE

If the assigned three-digit number (see page 6-2
step 5) is known, you can touch the (Quick) key
and enter the three-digit number using the numeric
keys to select the desired group key to edit or delete.

Touch the key of the item you wish to change

4

(to edit the item, follow the same steps as for
one-touch keys on pages 6-2

DIRECT ADDRESS / AMEND/DELETE

No.010

GROUP NAME

INITIAL

INDEX

KEY NAME

GROUP

G

USER 2

GROUP

ADDRESS

4 ADDRESSES

to 6-3).

DELETE

To edit a destination stored in a group key, touch the
[ADDRESS] key. The following screen appears.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS.

1/2

A

C GROUP

DEF

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

B

ABC

DIRECT ENTRY

ADDRESS REVIEW

* 4

ABC

,

EXIT

OK

GROUP

6-6

STORING FROM THE OPERATION PANEL

DELETE

EXIT

DELETE

EXIT

DELETE THE ADDRESS?

GROUP

NO YES

SENDER CONTROL

SETTINGS

R

ADMINISTRATOR

NG

STORE

The one-touch keys stored in the group are
highlighted. To add another one-touch key to the
group, touch the key to highlight it.
To delete a one-touch key from the group, touch
the key so that it is no longer highlighted.

NOTE

If the assigned three-digit number (see page 6-2
step 5) is known, you can touch the (Quick) key
and enter the three-digit number using the numeric
keys to add a one-touch key to the group or delete a
one-touch key from the group.

Make sure the edited information is

5

correct, and then touch the [EXIT] key.

If you wish to change
another group key,
repeat steps 3 through

5.

The following steps are for deleting a group key.

Touch the [DELETE] key.

6

,

Touch the [YES] key.

7

If you wish to delete
another group key,
repeat steps 3, 6, and 7.

NOTE

If you cannot edit or delete a group key

If you attempt to edit or delete a group key in the following situations, a warning message will appear and editing/
deletion will not be possible.

● The one-touch key you wish to change or delete is currently being used for transmission or is used in a currently
stored transmission job.

● The group key is included in a program.

If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait
until it is completed and then edit or delete the key. If the key is included in a program, delete the key from the
program and then edit or delete the key.

STORING SENDER INFORMATION

Use this procedure to store the sender information (sender name and e-mail address) that is displayed when the
recipient receives your e-mail. Information for up to 999*
from the stored senders using the touch panel of the machine when you send an image (page 2-3
sender appears in the sender column of the recipient's e-mail software program.
If you prefer to store sender information from the Web page, refer to page 1-10

Press the [SYSTEM SETTINGS] key.

1

Touch the [SENDER CONTROL] key.

2

1

(500*2) different senders can be stored. Select a sender

). The selected

.

Touch the [STORE] key.

3

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

6-7

STORING FROM THE OPERATION PANEL

INITIAL

No.001

SENDER NAME

k

l

-

.

@

i

o

p

_

CANCEL

OK

ABC

abc

LOGIN NAME

SENDER NAME

document

INITIAL

INDEX

No.001

ADDRESS

KEY NAME

OK

J K

L

M

U

I

O

P

CANCEL

abc

ABC

LOGIN NAME

SENDER NAME

document
d

INITIAL

INDEX

No.001

ADDRESS

KEY NAME

OK

THIS SENDER NAME.

LOGIN NAME

SENDER NAME

document

USER 2

d

INITIAL

INDEX

SENDER CONTROL

No.001

ADDRESS

KEY NAME

Touch the [SENDER NAME] key.

4

The "No." that automatically
appears is the lowest
number from 001 to 999*
(500*2) that has not yet
been programmed. When
[SENDER NAME] is
touched, the letter-entry
screen appears.

Enter the sender name.

5

SENDER NAME

w

q

s

a

x

z

e

d

c

r t y

f g h

v

b n m

SPACE

u

j

i

k

-

AB/ab

Enter up to 36 characters for the name.

Touch the [OK] key.

6

CANCEL

o

l

.

12#$

OK

p

@

_

abc

ABC

ÀÄÂ/àäâ

Touch the [OK] key.

9

1

Touch the [INDEX] key.

10

Touch an index key.

11

SENDER CONTROL

No.001

INDEX

SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS SENDER NAME.

NEXT EXIT

OK

Touch the [INITIAL] key.

7

Touch a letter key.

8

INITIAL

Q W

A

Z

S

X

R

E

D

C V B N

T

G

F

SPACE

Y

U

H J K

M

I

CANCEL

O

L

P

ABC

OK

abc

USER 2USER 1

USER 3 USER 4 USER 5 USER 6

Select one of the six keys ([USER 1] through [USER 6])
to determine the location of the one-touch key when the
GROUP index is displayed instead of the ABC index.
If you touch a wrong key, simply touch the correct key.

Touch the [OK] key.

12

Touch the [ADDRESS] key.

13

Up to 10 search characters can be entered. If you
make a mistake, touch the key to delete the
mistake and then enter the correct character.

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

6-8

STORING FROM THE OPERATION PANEL

CANCEL

OK

LOGIN NAME

SENDER NAME

document

ppd1.aaa.co.jp

USER 2

d

INITIAL

INDEX

SENDER CONTROL

No.001

ADDRESS

KEY NAME

LOGIN NAME

SENDER NAME

document

d

ppd1.aaa.co.jp

INITIAL

INDEX

No.001

KEY NAME

ADDRESS

k

l

@

i

o

p

_

CANCEL

OK

AMEND/DELETE

O

document

group

Enter the e-mail address of the sender.

14

E-MAIL ADDRESS

[e-mail]

SPACE

AB/ab

CANCEL

12#$%

OK

abcABC

Up to 64 characters can be entered.
If you make a mistake, touch the key to move
the cursor ( ) back one space and then enter the
correct character.

Touch the [OK] key.

15

Touch the [LOGIN NAME] key.

17

Enter the login name.

18

LOGIN NAME

q

w

s

a

z

x

r

e

d

f

v

c

t

g

b

SPACE

y

u

j

h

m

n

i

k

-

AB/ab

CANCEL

o

l

.

12#$

OK

p

@

ABC

ÀÄÂ/àäâ

Up to 32 characters can be entered.
If you make a mistake, touch the key to move
the cursor ( ) back one space and then enter the
correct character.

_

abc

Check the key name.

16

Touch the [OK] key.

19

The characters
appearing next to the
[KEY NAME] key will be
displayed in the key.
Only the first 18
characters will be
displayed.

If you need to change
the name that will be displayed in the key, touch
the [KEY NAME] key.
If you do not wish to change the name, this step is
not necessary.

If you have finished storing senders, touch

20

the [EXIT] key. If you wish to store another
sender, touch the [NEXT] key.

EDITING AND DELETING SENDER INFORMATION

Use this procedure when you need to edit sender information or delete a sender.

Perform steps 1 and 2 of "STORING

1

SENDER INFORMATION" on page 6-7

Touch the [AMEND/DELETE] key.

2

The stored senders

appear.

.

Touch the one-touch key of the sender that

3

you wish to edit or delete.

The edition/deletion
screen of the touched
sender appears.

6-9

STORING FROM THE OPERATION PANEL

DIRECT ADDRESS / PROGRAM

CUSTOM INDEX

SYSTEM

SETTINGS

LIST PRINT

FAX DATA

RECEIVE/FORWARD

Edit or delete the sender.

4

SENDER CONTROL / AMEND/DELETE

No.001

SENDER NAME

INITIAL

ADDRESS

KEY NAME

LOGIN NAME

document

d
[e-mail]

document

**********

INDEX

EXITDELETE

USER 2

Edit sender information in the same way that you
stored it. When finished, touch the [EXIT] key to
return to the screen of step 3.
To delete the sender, touch the [DELETE] key. A
message appears asking you to confirm your
selection. Touch the [YES] key to delete the
sender and return to the screen of step 3.

STORING A GROUP INDEX

You can assign any name up to 6 characters long to each of the USER indexes ([USER 1] to [USER 6]).
To perform this procedure from the Web page, refer to page 1-8

Press the [SYSTEM SETTINGS] key, and

1

then touch the [ADDRESS CONTROL] key
(refer to steps 1 and 2 on page 6-2

Touch the [CUSTOM INDEX] key.

2

).

.

Enter a maximum of 6 characters for the

4

index name.

Use the key to clear the displayed name and
then enter the desired name.
When finished, touch the [OK] key. The new name
appears in the screen of step 3.

If you wish to program another index

5

name, repeat steps 3 and 4.
When finished, touch the [OK] key.

To edit a user index name, re-enter the name as
explained in steps 3 and 4.

Touch an index key ([USER 1] to [USER 6]).

3

SYSTEM SETTINGS
CUSTOM INDEX

SELECT THE KEY TO BE CUSTOM NAMED.

USER 1 USER 2 USER 3 USER 4 USER 5 USER 6

You can enter a name for the selected index.
When touched, the letter entry screen appears.

OK

PRINTING PROGRAMMED INFORMATION

You can print out lists of the one-touch keys, group keys and programs that have been stored in the machine.

Press the [SYSTEM SETTINGS] key.

1

Touch the [LIST PRINT] key.

2

6-10

STORING FROM THE OPERATION PANEL

SENDING ADDRESS LIST

ALL CUSTOM SETTING LIST

ADDRESS LIST

INDIVIDUAL

LIST

GROUP LIST

PROGRAM LIST

MEMORY BOX

LIST

PROGRAM AMP

PROGRAM

PROGRAM NAME

SETTINGS

ADDRESS

RESOLUTION

No.1

PROGRAM NAME

SETTINGS

ADDRESS

PROGRAM FOR ABC

RESOLUTION

SPECIAL MODES

No.1

Touch the [SENDING ADDRESS LIST] key.

3

NOTES

● The list is printed before other print jobs waiting to be printed.

● If you attempt to print a list when no data exists, a warning message will appear.

Touch the key of the list you wish to print.

4

[INDIVIDUAL LIST
PROCESSING PRINT
DATA.] appears in the
message display and
printing begins.
To cancel printing, touch
the [CANCEL] key.

STORING A PROGRAM

You can store a destination address, erase, dual page scan, 2in1, card shot, and resolution and exposure settings
in a program. This enables you to call up the program and perform the transmission by means of a simplified
operation. (See "USING A PROGRAM" on page 3-3

.)

NOTE

A timer setting (page 3-6

Press the [SYSTEM SETTINGS] key, touch

1

the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS/PROGRAM]
key (refer to steps 1 to 3 on page 6-2

Touch the [PROGRAM] key.

2

Touch the [PROGRAM NAME] key.

3

the letter-entry screen appears. Enter up to 18
characters for the name.
Refer to page 7-29 of the operation manual (for

general information and copier operation) for the
procedure for entering letters.

) cannot be included in a program.

).

The "No." that

automatically appears is

the lowest number from

1 to 8 that has not yet

been programmed.

When the [PROGRAM

NAME] key is touched,

6-11

Touch the [SETTINGS] key.

4

Touch the keys for the settings you wish to

5

store.

ENTER PROGRAM YOU REQUIRE.

AUTO

EXPOSURE

300x300dpi

RESOLUTION

For the detailed procedures for each of the
settings, refer to the explanations of those features
on the following pages.
[RESOLUTION] (page 2-18
[EXPOSURE] (page 2-18
[ADDRESS BOOK] (page 1-12
[SPECIAL MODES]

●ERASE (page 3-4

●DUAL PAGE SCAN (page 3-5

●2in1 (page 3-7

●CARD SHOT (page 3-8

)

)

CANCEL

SCAN

MODE SWITCH

ADDRESS REVIEW

SPECIAL MODES

)

)

)

)

)

OK

ADDRESS BOOK

STORING FROM THE OPERATION PANEL

EXIT

1/2

PROGRAM

NOTE

Up to 500*
program. (If a Scan to Network Folder is selected as
the destination, only one destination can be stored.)
Destinations can be entered using one-touch keys,
group keys, and

Touch the [OK] key.

6

1

(300*2) destinations can be stored in a

(Quick) key.

Your settings are displayed. Make sure

7

they are correct.

PROGRAM

No.1

REGISTRATION IS COMPLETED

PROGRAM NAME

SETTINGS

When you are finished, touch the [EXIT]

8

key.

ABC PROGRAM

ADDRESS

RESOLUTION

SPECIAL MODES

FAX OWN ADDRESS SENDING

2 ADDRESSES

FINE

ERASE

NEXT

DUAL PAGE
SCAN

I-FAX OWN ADDRESS SEND

EXIT

DARK ORIGINALEXPOSURE

If you wish to store another program,
touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen
of step 2.
Touching the [NEXT] key returns you to the screen
of step 3.

EDITING AND DELETING PROGRAMS

To edit or delete a previously stored program, touch the [AMEND/DELETE] key in the screen of step 2 of "Storing a
program" on the previous page

Touch the [PROGRAM] key.

1

Touch the program you wish to edit or delete.

2

DIRECT ADDRESS / AMEND/DELETE
SELECT PROGRAM TO AMEND/DELETE.

PROGRAM

PROGRAM FOR ABC EMAIL NEWS GROUP

ABYS FAX FORMAT A

●When you touch the program name, the edit/
delete screen for the selected program
appears.

●

Touching the [ADDRESS BOOK] key returns
you to the screen of step 1.

, and then follow these steps.

EXIT

ADDRESS BOOK

To edit the program, follow the same

3

procedure as for storing the program. To
delete the program, touch the [DELETE]
key and then touch the [YES] key in the
confirmation screen that appears.

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

6-12

CHAPTER 7

TROUBLESHOOTING

This chapter provides solutions to commonly encountered problems. Be
sure to read this chapter if you experience difficulty while using the
machine.

Page

TROUBLESHOOTING ...................................................................................7-2

●

IF YOUR E-MAIL IS RETURNED ..........................................................7-3

●

IF A TRANSMISSION ERROR OCCURS..............................................7-3

●

CHECKING THE IP ADDRESS .............................................................7-4

●

IMPORTANT POINTS WHEN USING SCAN TO E-MAIL......................7-5

7-1

TROUBLESHOOTING

If a problem or question arises, try to solve the situation using the following information before contacting your
authorised SHARP dealer.

The image cannot be scanned.

Cause: The original is loaded upside down.
Solution:Place the original face down.

A moiré (stripe pattern) appears on the scanned image.

Cause: A slight amount of moiré sometimes appears when printed matter is scanned.
Solution:If you are using the document glass, try shifting the position and/or angle of the original on the document

glass.

The scanned image is fuzzy or has smudges.

Cause: The document glass or the underside of the document cover is dirty.
Solution:To clean the document glass and the underside of the document cover, see page 6-2 of the operation

manual (for general information and copier operation).

The scanned image is clipped.

Cause: The set original scanning size is smaller than the actual original size.
Solution:Set the actual original size. (page 2-15

If you have intentionally set a smaller size than the actual original size, place the original taking into
account the guides for the set original size. For example, when scanning an A4 (8-1/2" x 11") original
using a B5 (5-1/2" x 8-1/2") setting, align the original using the scale at the left edge to fit the area you
wish to scan into the B5 (5-1/2" x 8-1/2") scanning area.

)

The scanned image is upside down or on its side.

Cause: The original was not placed in the correct orientation.
Solution:Place the original in the correct orientation. (Refer to page 4-4 of the operation manual (for general

information and copier operation).)

You wish to rotate the scanned image 90°.

Cause: The orientation of the placed document cannot be changed.
Solution:Use the "ROTATE THE IMAGE 90 DEGREES" checkbox. (page 2-15

)

The scanned image range is on the opposite side of the selected image range.

Cause: The original was placed with the left and right sides reversed.
Solution:Place the original in the correct orientation. (Refer to page 4-4 of the operation manual (for general

information and copier operation).)

The received image data cannot be opened.

Cause: The viewer program used by the recipient does not support the format of the received image data.
Solution:Try selecting a different file type (TIFF or PDF) and/or a different compression format (NONE, MH (G3), or

MMR (G4)) when sending the image data. (Refer to page 2-19
Otherwise, open to use Sharpdesk or a viewer program that supports the above combinations of file types
and compression formats.

.)

7-2

TROUBLESHOOTING

The recipient does not receive transmitted data.

Cause: An incorrect destination was selected.

Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server
information).

Solution:Select the correct destination and make sure the correct information is stored for the destination. (Refer to

page 1-8

* If delivery by e-mail (Scan to E-mail) is unsuccessful, an error message such as "Undelivered Message"

may be sent to the designated administrator's e-mail address. This information may help you determine
the cause of the problem.

.)

The recipient does not receive data sent by e-mail (Scan to E-mail).

Cause: A limit has been set in the "Maximum size of data attachments" of the administrator setting for the

maximum size of an image file that can be sent using Scan to E-mail (the initial setting is UNLIMITED).

Solution:The limit can be set from 1 MB to 10 MB in the administrator setting. Consult your administrator and select

a suitable limit.

Cause: The amount of data that can be sent in one e-mail transmission is sometimes limited by the administrator

of the mail server. Even if the amount of data sent is within the limit setting explained above, if it exceeds
the limit set by the administrator of the mail server, the data will not be delivered to the recipient.

Solution:Decrease the amount of data sent in the e-mail transmission (reduce the number of pages scanned). (Ask

your mail server administrator what the data limit is for one e-mail transmission.) (Refer to page 7-5

.)

Transmission takes a long time.

Cause: When there is a large amount of image information, the data file is also large and transmission takes a

long time.

Solution:In order to select resolution and data compression settings that are suited to the purpose of transmission

and create image data that is well-balanced in terms of resolution and file size, pay attention to the
following points:

Resolution

The default setting is "300x300dpi" (SCAN mode) or "STANDARD" (INTERNET-FAX mode). If the original
does not contain photographs, illustrations, or other halftone images, "300x300dpi" or "STANDARD" mode
will give you a more workable scanned image. Ohter resoution modes should only be selected when the
original includes a photograph and you want to give priority to the quality of the photograph. Note that
these modes will produce a larger file size than "300x300dpi" or "STANDARD".

IF YOUR E-MAIL IS RETURNED

If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the sender selected
at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and then repeat the
transmission.

IF A TRANSMISSION ERROR OCCURS

If a transmission error occurs when you send a scanned image, a message informing you of the error and an error
code will appear in the touch panel on the machine.

7-3

TROUBLESHOOTING

SYSTEM

SETTINGS

LIST PRINT

FAX DATA

RECEIVE/FORWARD

ALL CUSTOM SETTING LIST

■ Error Code Table

Error Code Description of the Error

CE-01 The network interface card is out of order.

CE-02 Cannot find the specified mail server or FTP server.

CE-03 The server was down during the scanning of the original.

CE-04 An invalid account name or password for the FTP server has been entered.

CE-05 An invalid directory of the FTP server has been entered.

CE-06 Cannot find the specified mail server (POP3 server).

CE-07 The account name or password for the POP3 server is invalid.

CE-08 The POP3 server was down during communication.

CE-00 An error other than the above has occurred.

CHECKING THE IP ADDRESS

There are two ways to check the IP address:

1. Using [LIST PRINT] in [SYSTEM SETTINGS] in the operation panel

Select ALL CUSTOM SETTING LIST to print a list of the machine settings. The IP address that has been set for
the machine can be found in this list. Follow the procedure below to check the IP address using ALL CUSTOM
SETTING LIST.

2. Using the administrator settings

The IP address can be verified using the administrator settings. To use this procedure, consult your administrator.

■ Checking the IP address from the [SYSTEM SETTINGS] screen of the operation
panel

Press the [SYSTEM SETTINGS] key.

1

The system setting
menu screen will
appear.

Touch the [LIST PRINT] key.

2

Touch the [ALL CUSTOM SETTING LIST]

3

key.

ALL CUSTOM SETTING LIST

SENDING ADDRESS LIST

SENDER CONTOROL LIST

7-4

TROUBLESHOOTING

IMPORTANT POINTS WHEN USING SCAN TO E-MAIL

Be very careful not to send image data files that are too large.
Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail
transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your
e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on
the recipient's network, depending on the recipient's network (Internet) connection environment.
If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other,
unrelated data transmissions and in some cases, may even cause the mail server or network to go down.
The images shown below will produce the file sizes shown below when scanned as A4 (8-1/2" x 11") size originals:

Resolution

[200x200dpi] Approx. 21 KB

[600x600dpi] Approx. 74 KB

If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x
(Number of images scanned).

Although the actual limitation depends on your network environment, a general guideline for the maximum file size
for Scan to E-mail is 2000 KB. In cases where you need to send multiple documents, try such measures as lowering
the resolution mode.

File size of text original A

when scanned

(TIFF MMR (G4) format)

(TIFF MMR (G4) format)

File size of photo original B

when scanned

Approx. 260 KB

(TIFF MMR (G4) format)

Approx. 2300 KB

(TIFF MMR (G4) format)

Original image samples

The original images shown below are samples to help you understand the above explanations. Note that these
images are smaller than the actual originals (the actual originals are A4 (8-1/2" x 11") size).

Text original A Photo original B

7-5

CHAPTER 8

ADMINISTRATOR

SETTINGS

This chapter explains how to use the administrator settings that are
related to the network scanner and Internet fax functions. Administrators
should read this chapter well to ensure correct use of the settings.

Page

ADMINISTRATOR SETTINGS.......................................................................8-2

●

ADMINISTRATOR SETTING LIST.........................................................8-2

●

USING THE ADMINISTRATOR SETTINGS ..........................................8-2

●

ABOUT THE SETTINGS........................................................................8-4

●

PRINTING OUT SETTINGS ................................................................8-10

8-1

ADMINISTRATOR SETTINGS

SYSTEM

SETTINGS

ADMINISTRATOR SETTINGS

SENDER CONTROL

LIST PRINT

FAX DATA

RECEIVE/FORWA

DEFAULT

SETTINGS

ADMINISTRATOR PASSWORD

COPY

SETTINGS

DOC. FILING

SETTINGS

CONTROL

DEVICE CONTROL

IMAGE SEND

SETTINGS

CONTROL

This chapter explains administrator settings for the network scanner and Internet fax functions. For information on
general administrator settings and administrator settings for the copy and document filing functions, see the
administrator settings guide.

ADMINISTRATOR SETTING LIST

Setting name Page

Operation settings

Default display settings 8-4
The number of direct address/sender
keys displayed setting 8-4
Must input next address key at
broadcast setting 8-4
The number of file name/subject keys
displayed setting 8-4
Initial resolution setting 8-4
Scan complete sound setting 8-5
Default exposure settings 8-5

Scan settings

Default sender set 8-5
Compression mode at broadcasting 8-5
Initial file format setting 8-5
Maximum size of data attachments 8-5
BCC setting 8-5

I-Fax settings
I-Fax default settings

Set I-Fax own name and address 8-6
I-Fax speaker volume settings 8-6
Auto wake up print 8-6
Original print on transaction report 8-6
Transaction report print select setting 8-6
Activity report print select setting 8-7
Body text print select setting 8-7

I-Fax send settings

I-Fax reception report on/off setting 8-7
I-Fax reception report request timeout
setting 8-7
Rotation sending setting 8-7
Printing page number at receiver 8-8
Maximum size of data attachments 8-8
Number of resend times at reception
error 8-8

I-Fax receive settings

Auto receive reduce setting 8-8
Reception check interval setting 8-8
Duplex reception setting 8-9
Print style setting 8-9
Set address for data forwarding 8-9
POP3 communication timeout setting 8-9
I-Fax output tray setting 8-9
Anti junk mail/domain name setting 8-9

USING THE ADMINISTRATOR SETTINGS

Follow the steps below to use the administrator settings.

Press the [SYSTEM SETTINGS] key.

1

Touch the [ADMINISTRATOR SETTINGS]

2

key.

8-2

Use the numeric keys to enter the five-digit

3

administrator password.

For the factory default
setting for the
administrator password,
see page 2 of the
administrator settings
guide.

Touch the [IMAGE SEND SETTINGS] key.

4

ADMINISTRATOR SETTINGS

FAX SETTINGS

I-FAX SETTINGS

SCAN SETTINGS

OK

EXIT

OPERATION

SETTINGS

PRINTER

SETTINGS

1/2

Touch the [OPERATION SETTINGS] key, the

5

[SCAN SETTINGS] key or the [I-FAX
SETTINGS] key, depending on the setting
you wish to use.

Make desired settings for the selected

6

program.

Select the desired setting from among the settings
listed on the previous page
Detailed descriptions for settings start on the next

page.

.

Touch the [OK] key to return to the screen

7

of step 5.

If you wish to use
another setting, touch
the key for that setting in
the screen of step 5.

Touch the [EXIT] key to exit the setting.

8

Exit the administrator
settings.

Supplementary explanation of key operation for administrator settings

These keys and indicator are
available on setting screens that
require the entry of numerical values.

SYSTEM SETTINGS

A

B

OPERATION SETTINGS

DEFAULT DISPLAY SETTINGS

MUST INPUT NEXT ADDRESS
KEY AT BROADCAST SETTING

INITIAL RESOLUTION SETTING

THE NUMBER OF DIRECT ADDRESS/
SENDER KEYS DISPLAYED SETTING

THE NUMBER OF FILE NAME/

SUBJECT KEYS DISPLAYED SETTING

OK

1/2

6

6

C

DE

A The name of the setting category or particular item to be set will appear on the touch key. The displayed item

is selected by touching the key.

B Check mark boxes are touch keys that show the status of selections. A box with a check mark means the

function is "on" (enabled) and an unchecked box means the function is "off" (disabled). The on/off status
changes each time the box is touched.

C If the settings continue on the following screen(s), touch the and keys to move back and forth through

the screens. To return to the category selection screen, touch the [OK] key.
D The currently set numerical value is displayed.
E Numerical values can be set by touching the and keys.

15

(1-15)

8-3

ADMINISTRATOR SETTINGS

ABOUT THE SETTINGS

This chapter explains settings for the network scanner and Internet fax functions that are configured by the
administrator of the machine. For information on general administrator settings and administrator settings for the
copy and document filing functions, see the administrator settings guide. For information on special settings for the
printer and fax functions, see the manuals for those functions.

Operation settings

The following items are available:

● Default display settings

● The number of direct address/sender keys

displayed setting

● Must input next address key at broadcast setting

● The number of file name/subject keys displayed

setting

● Initial resolution setting

● Scan complete sound setting

● Default exposure settings

Default display settings

You can select the initial display that appears when
you press the [IMAGE SEND] key to change to
image send mode or when you press the [CA] key
in image send mode. Normally the initial display is
set to the Condition setting screen (SCAN mode or
FAX mode if the facsimile feature is installed).
The following five selections are available:

● Address book (ABC)

● Address book (Group)

● Fax (if the facsimile feature is installed)

● Scan (if the scan feature is installed)

●

Internet-Fax (if the Internet-Fax feature is installed)
When an address book (ABC or Group) is selected,
the selected index of that address book (page 1-

12) is set as the initial screen.

When [SWITCH AUTOMATICALLY TO COPY
MODE SCREEN] is selected, the display will
automatically switch to the copy mode screen if no
action is taken in the fax / image send mode screen
for 20 seconds.

The number of direct address/sender
keys displayed setting

The number of one-touch keys displayed in each
address book screen can be changed from 6 (the
normal setting) to 9.
Touch [6] or [9] to select the desired number.

NOTE

For the key name that appears in each one-touch
key, a maximum of 18 characters can appear when
the number of one-touch keys displayed is set to 6. A
maximum of 10 characters can appear when the
number of one-touch keys displayed is set to 9.

Must input next address key at
broadcast setting

You can select whether the [NEXT ADDRESS] key
must be touched before entering the next
destination when performing a broadcast
transmission (page 2-13
set so that touching the [NEXT ADDRESS] key can
be omitted except when the numeric keys are used
to enter one full fax number after another full fax
number in the fax mode.

). Normally the machine is

Example: Normal setting (factory setting)

NEXT ADDRESS NEXT ADDRESSOne-touch

XXXX

Dial

XXXX

Dial

If the box is checked, it will no longer be possible to
omit the [NEXT ADDRESS] key as shown in the
above example. Even if the next destination to be
entered is a one-touch key, the [NEXT ADDRESS]
key must be touched before the one-touch key can
be entered. If an operator attempts to enter the next
destination without touching the [NEXT
ADDRESS] key, an alarm will sound.

Can be omitted

NEXT ADDRESS

Cannot be omitted

XXXX

Dial

Can be omitted

(fax mode only)

One-touch

The number of file name/subject keys
displayed setting

This setting is used to select the number of file
name / subject keys that are displayed in the
screen. The number of keys can be set to 3 or 6.
Touch 3 or 6 to select the desired number.

Initial resolution setting

This is used to change the default resolution setting
for transmission in network scanner mode. The
default resolution is initially set to "300x300dpi"
(SCAN mode) or "STANDARD" (INTERNET-FAX
mode). To change the setting, touch the desired
resolution key.

Select the transmission method to be

1

used (such as Scan or Internet-Fax).

If you wish to use the stored image setting as the
default setting when transmitting an image that
was stored with the document filing function,
check the [APPLY THE RESOLUTION SET
WHEN STORED] box on this screen.

Touch the desired resolution key.

2

Touch the [OK] key.

3

8-4

ADMINISTRATOR SETTINGS

Scan complete sound setting

This setting is used to set the volume of the beep
sound that informs you that the original has been
scanned. Two volume levels are available, or the
beep can be turned off.

Default exposure settings

This setting is used to set the default exposure level
for scanning originals in fax / image send mode.
This setting is initially set to "AUTO". If changed to
"MANUAL", the exposure level can be adjusted to
five levels. Level 1 is the lightest level and level 5 is
the darkest level.

Scan settings

The Scan settings can be changed as necessary to
meet your needs.
The Scan settings are as follows:

● Default sender set

● Compression mode at broadcasting

● Initial file format setting

● Maximum size of data attachments

● BCC setting

Default sender set

If you do not select a sender when performing a
Scan to E-mail operation, the sender information
stored with this setting is automatically used.

Maximum size of data attachments

A limit on the size of file attachments can be set to
prevent the transmission of excessively large image files.
If the size of the image file created by scanning the
original exceeds the limit, the image file is discarded.
The size limit for Scan to E-mail can be set from 1
MB to 10 MB in increments of 1 MB. One of four
settings (50 MB, 150 MB, 300 MB, UNLIMITED)
can be selected for the size limit for Scan to FTP,
Scan to Desktop, and Scan to Network Folder. The
default settings are UNLIMITED.
The Scan to E-mail setting is linked to "Maximum
size of data attachments" (page 8-8
fax settings.

NOTE

On models without a hard drive, even if an upper limit
is set for Scan to FTP, Scan to Desktop, and Scan to
Network Folder, scanned image data of size less
than the limit may become corrupted, preventing
transmission.

) in the Internet

BCC setting

When the [BCC SETTING] key is touched, the
setting screen appears.

SYSTEM SETTINGS

BCC SETTING

OK

Touch the [SENDER NAME] key and then

1

enter the sender name.

The sender name entry screen appears
Up to 20 characters can be entered.

Touch the [OK] key.

2

Touch the [RE.ADDRESS] key and then

3

enter the return address.

Up to 64 characters can be entered.

Touch the [OK] key.

4

The entered return address appears. Check the
address to make sure it is correct.

Compression mode at broadcasting

This setting selects the compression mode for
broadcasting using Scan to E-mail or Internet-Fax.
The compression mode set here is used for all
destinations regardless of their individual
compression mode settings.
The initial setting is MH (G3).

Initial file format setting

You can change the default file format (file type,
compression mode, and file creation method) used
when the e-mail address is entered manually for a
Scan to E-mail transmission.
The initial settings are as follows:

File type: PDF

Compression mode: MMR(G4)

"SPECIFIED PAGES PER FILE" checkbox: Not

selected

ENABLE BCC

DISPLAY BCC ADDRESS ON THE JOB STATUS SCREEN

●

Select the [ENABLE BCC] checkbox if you wish to
use BCC delivery. When the checkbox is selected,
the [BCC] key appears in the address screen.

● The [DISPLAY BCC ADDRESS ON THE JOB
STATUS SCREEN] is initially not selected.
When the checkbox is not selected, "*BCC
DESTINATION" appears in the list of
destinations in the job status screen and the
BCC destinations cannot be identified. When
the checkbox is selected, the names of the
destinations appear normally.

I-Fax settings

I-Fax default settings

The default I-Fax settings can be changed as
necessary to meet your Internet-Fax needs.
The default I-Fax settings are as follows:

● Set I-Fax own name and address

● I-Fax speaker volume settings

● Auto wake up print

● Original print on transaction report

● Transaction report print select setting

● Activity report print select setting

● Body text print select setting

8-5

ADMINISTRATOR SETTINGS

Set I-Fax own name and address

Use this setting to enter the address of the machine
and the name of the user. The entered name and
address are printed at the top of each Internet-fax
page you send.

Touch the [NAME] key and enter the name.

1

The name entry screen appears.
Up to 40 characters can be entered for the name.
Refer to page 7-29 of the operation manual (for
general information and copier operation) for the
procedure for entering characters.

Touch the [OWN ADDRESS] key and enter

2

the e-mail address.

The address entry screen appears.
Enter up to 56 characters for the e-mail address.
If you make a mistake, press the key and re­enter the correct character.
Be sure to enter the name and address regardless
of I-Fax reception report setting.

Touch the [OK] key.

3

You will return to the I-FAX NAME AND OWN
ADDRESS screen.
The name and address you entered appear. Make
sure they are correct.

Original print on transaction report

This setting is used to have part of the first page of
the Internet-Fax printed on the transaction report.
This setting is used in conjunction with the
transaction report print setting (at right), and is not
effective when printing of the transaction report is
disabled.
This setting is normally configured so that part of
the fax is printed on the transaction report when a
transmission is not successful.

Transaction report print select setting

This setting is used to select the conditions for
printing out Transaction Reports. Conditions can
be selected for normal transmissions, broadcast
transmissions, and receptions.

SINGLE SENDING BROADCASTING

PRINT OUT

ALL REPORT

PRINT OUT ERROR

REPORT ONLY

NO PRINTED

REPORT

Touch the key to display the next setting. Select
the print conditions for receptions.

PRINT OUT

ALL REPORT

PRINT OUT ERROR

REPORT ONLY

NO PRINTED

REPORT

I-Fax speaker volume settings

This setting lets you adjust the volume of the
Internet-fax receive signal and the communication
error signal heard through the speaker. The receive
sound is issued one time when Internet-Fax data is
received and processing is complete. The
communication error sound is issued when an I­Fax reception report indicating an error is received.

SYSTEM SETTINGS
I-FAX SPEAKER VOLUME SETTING

RECEIVE SIGNAL

COMMUNICATION
ERROR SIGNAL

Volume: Volume: Off
Low High

To change the volume, touch the desired volume
key.

OK

Auto wake up print

Use this setting to select how the machine responds
if an Internet-Fax is received when the power switch
is turned off (the main power switch is turned on).
Auto wake up print is normally turned on, which
means that the machine automatically activates
and prints the received Internet-Fax. If you turn off
this setting, received Internet-Faxes will not be
printed until the power switch is turned on.

RECEIVING

PRINT OUT

ALL REPORT

PRINT OUT ERROR

REPORT ONLY

NO PRINTED

REPORT

The normal settings are indicated by shading

above.

8-6

ADMINISTRATOR SETTINGS

Activity report print select setting

This setting is used to have the activity report
stored in the machine's memory printed out at
regular intervals.
You can choose to have the report automatically
printed each time the number of stored
transactions exceeds 99, or have the report printed
at a specified time every day (only once per day).
The report is normally set to not print out. Select
"AUTO PRINT AT MEMORY FULL" to have the
report automatically printed when the number of
stored transactions (the combined total of
transmissions and receptions) exceeds 99.
To have the report automatically printed at a
specified time, check the "PRINT DAILY AT
DESIGNATED TIME" box and then select the time
with the "HOUR" and "MINUTE" keys that appear.

SYSTEM SETTINGS
ACTIVITY REPORT PRINT SELECT SETTING

AUTO PRINT AT MEMORY
FULL

PRINT DAILY AT DESIGNATED TIME

HOUR MINUTE

13 01

OK

I-Fax send settings

The I-Fax transmission settings allow you to adjust
certain parameters for sending Internet-faxes to
better suit your needs.
The I-Fax send settings are as follows:

● I-Fax reception report on/off setting

● I-Fax reception report request timeout setting

● Rotation sending setting

● Printing page number at receiver

● Maximum size of data attachments

● Number of resend times at reception error

I-Fax reception report on/off setting

If the reception report function is enabled, a
reception report is requested. Even if a destination
is specified with the direct address input, a dialog
message will appear asking whether you request
the reception report.
The setting is normally not turned on.
The reception report is returned to the address that
was set using the administrator setting, "Set I-Fax
own name and address" (page 8-6

).

Touch the "HOUR" and "MINUTE" keys and then set the
hour by touching the and keys. Set the minute in
the same way. When finished, touch the [OK] key.

NOTES

● If you only select the PRINT DAILY AT
DESIGNATED TIME setting and the number of
recorded transactions exceeds 99 before the
specified time, each new transaction will delete the
oldest transaction (the oldest transaction will not
be printed).

● The activity report can also be printed out on
demand.

Body text print select setting

With the Internet-Fax function, the image files
attached to an e-mail are normally printed. This
setting is used to specify whether the body text of
e-mail is to be printed or not. Reception report e­mails are not printed regardless of the setting of
this setting.
This setting is normally turned off (body text is not
printed).
If this setting is turned on, up to five pages of body
text of e-mail will be printed.

I-Fax reception report request timeout
setting

If the previous setting "I-Fax reception report on/off
setting" is set, use this setting to set the time to
receive the reception report. You can select a value
from 1 minute to 240 hours in 1 minute increments.
The default setting is one hour.

SYSTEM SETTINGS
I-FAX RECEPTION REPORT REQUEST TIMEOUT SETTING
SET THE TIME FOR I-FAX RECEPTION REPORT REQUEST TIMEOUT.

(1 min. - 240 hours)

HOUR

001

MINUTE

00

Touch the [HOUR] key and then set the hour by
touching the and keys. Set the minute in
the same way. When finished, touch the [OK] key.

Rotation sending setting

When transmitting a document, this setting allows
you to rotate a vertically oriented A4 (8-1/2"x11")
document to a horizontal orientation (A4R (8-1/2"
x11"R)), or rotate a B5R or A5R (5-1/2"x8-1/2"R)
document to B5 or A5 (5-1/2"x8-1/2"). The setting
is normally turned on, and documents are rotated
counterclockwise. (A4R (8-1/2"x11"R) documents
are not rotated.)

8-7

ADMINISTRATOR SETTINGS

SYSTEM SETTINGS
ROTATION SENDING SETTING

ORIGINAL
SET

A4

B5R

A5R

SENDING
DIRECTION

A4R

B5

B5

A5

OK

Rotation settings can be separately established for
different document sizes. To turn off a rotation
setting, touch the checkbox of the appropriate
setting to remove the checkmark.

Printing page number at receiver

This setting lets you select whether page numbers
are printed at the top of Internet-Fax pages by the
receiving machine. The normal setting is to have
page numbers printed.

Maximum size of data attachments

To prevent the size of image files transmitted by the
Internet-Fax function from becoming too large, you
can set a size limit.
If the size of the image file created by scanning the
original exceeds the limit, the image file is
discarded. The limit can be set from 1 MB to 10 MB
in 1 MB increments. The initial setting is
UNLIMITED.
If this setting is changed, the setting of "Maximum
size of data attachments" of Scan settings will also
be changed (page 8-5

).

I-Fax receive settings

The I-Fax reception settings allow you to adjust
certain parameters for receiving Internet-Faxes to
better suit your needs.
Settings that can be adjusted depend on the
peripheral devices installed.
The I-Fax receive settings are as follows:

● Auto receive reduce setting

● Reception check interval setting

● Duplex reception setting

● Print style setting

● Set address for data forwarding

● POP3 communication timeout setting

● I-Fax output tray setting

● Anti junk mail/domain name setting

Auto receive reduce setting

When you receive an Internet-Fax that includes the
sender's name and number, the received image is
slightly larger than the standard size. This setting
lets you select whether to have the received image
automatically reduced before printing to fit the
standard size.
Normally automatic reduction is turned on.

NOTE

If you turn automatic reduction off, the overall printed
image may be larger than the original and in some
cases must be split onto two pages. However, the
printed image of the original itself will be the same
size as the original, and thus clearer.

Number of resend times at reception
error

If the setting "I-Fax reception report on/off setting"
is set, set the number of times to retry before an e­mail indicating Internet-Fax communication error is
to be sent. The default setting is 2 times.

SYSTEM SETTINGS
NUMBER OF RESEND TIMES AT RECEPTION ERROR

SET THE NUMBER OF RESEND TIMES AT RECEIVING RECEPTION ERROR REPORT FROM
RECEIVER. (0 - 15 TIMES)

2

Reception check interval setting

This setting determines the interval at which the
machine checks automatically to see if the mail
(POP3) server has received new mail. After finding
a new e-mail, the machine loads the data and
prints it. The interval can be set from 0 minute to 8
hours in 1 minute increments. The default setting is
5 minutes.
If you set 0 minute, the machine does not check
automatically for new e-mails.

SYSTEM SETTINGS

RECEPTION CHECK INTERVAL SETTING

SET THE TIME INTERVAL BETWEEN AUTO CHECKS ON MAIL SERVER FOR NEW-ARRIVED
DATA (0 - 8 hours)

Use the or key to specify the number of
times and then touch the [OK] key.

Touch the [HOUR] key and then set the hour by
touching the and keys. Set the minute in
the same way. When finished, touch the [OK] key.

NOTE

When the machine is turned on, the machine checks
any new e-mail in the mail (POP3) server.

HOUR

0

MINUTE

05

8-8

ADMINISTRATOR SETTINGS

Duplex reception setting

You can use this setting to select whether received
documents are printed on both sides of the paper.
Normally this setting is turned off. If turned on,
received documents will be printed on both sides of
the paper whenever the received document consists
of two or more pages of the same paper size.

Print style setting

This setting determines the selection condition for
paper when printing received documents. Select
one of the three conditions below. AUTO SIZE
SELECT is normally selected.

● PRINT ACTUAL SIZE CUT OFF DISABLED
Each received image is printed at actual size
without splitting the image onto multiple sheets of
paper. If there is no paper available that is the same
size as the image or greater, the entire document is
temporarily stored in memory.

● PRINT ACTUAL SIZE CUT OFF ENABLED
Each received image is printed at actual size. If
necessary, the image is split onto multiple sheets of
paper.

● AUTO SIZE SELECT
Each received image is printed at actual size when
possible. When not possible, the image is
automatically reduced before printing.

I-Fax output tray setting

This setting is used to select the output tray for
received Internet-Faxes. The trays that can be
selected will vary depending on what peripheral
devices have been installed.

Anti junk mail/domain name setting

This setting is used to enter addresses from which
you wish to block I-Fax reception. Up to 50*
addresses can be entered.
This setting is normally disabled.
To block reception from the entered addresses,
touch the [REJECT RECEPTION] key.
To allow reception from the entered addresses,
touch the [ALLOW RECEPTION] key.
To ignore entered addresses and allow reception
from any addresses, touch the [ALL INVALID] key.

Entering anti junk mail/domain name

Touch the [ENTER] key.

1

The address entry screen appears.

SYSTEM SETTINGS
ANTI JUNK MAIL/DOMAIN NAME SETTING

ENTER

DELETE

Set address for data forwarding

When a problem prevents the machine from printing a
received Internet-Fax, the transfer function can be used
to forward the received Internet-Fax to another machine.
Use this setting to program the e-mail address of the
destination machine. Only one e-mail address can be
programmed (maximum of 64 digits).
Touch the [FORWARDING TO] key and input the
address.

POP3 communication timeout setting

This setting determines the time the machine waits
before cancelling data reception when the mail
(POP3) server does not respond. The time can be
set from 30 to 300 seconds in 30 second
increments. The default setting is 60 seconds.

SYSTEM SETTINGS

POP3 COMMUNICATION TIMEOUT SETTING
SET THE TIME FOR STOPPING DATA RECEIVE OPERATION IN THE CASE OF NO RESPONSE

FROM MAIL SERVER. (30 - 300 sec.)

6

Enter the the e-mail address or domain name.

2

Up to 64 digits can be entered.
If the first letter is not "@", the string is regarded as
an e-mail address. If the first letter is "@", the
string is regarded as a domain name.
([e-mail] is an e-mail address. @aaa.co.jp
is a domain name.)

Touch the [OK] key.

3

Deleting an anti junk mail/domain name

Touch the [DELETE] key.

1

The deletion screen will appear.

Touch the address key that you wish to

2

delete.

A message will appear. Touch the [YES] key to
delete the number.
To cancel the deletion, touch the [NO] key.

1

ANTI JUNK MAIL SETTING

ALL INVALID

ALLOW RECEPTION

REJECT RECEPTION

(30*2)

Set the time by touching the and keys and
then touch the [OK] key.

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)

8-9

ADMINISTRATOR SETTINGS

SYSTEM

SETTINGS

ADMINISTRATOR SETTINGS

SENDER CONTROL

LIST PRINT

FAX DATA

RECEIVE/FORWA

DEFAULT

SETTINGS

ADMINISTRATOR PASSWORD

ING
GS

GS

NETWORK

SETTINGS

CHANG

PAS

PRI

SET

SET

LIST PRINT

ENERGY SAVE

ALL ADMINISTRAT

SETTINGS LIST

IMAGE SEND

PRINTING OUT SETTINGS

Settings established with the administrator settings can be verified by printing them out.

Press the [SYSTEM SETTINGS] key.

1

Touch the [ADMINISTRATOR SETTINGS]

2

key.

Use the numeric keys to enter the five-digit

3

administrator password.

For the factory default
setting for the
administrator password,
see page 2 of the
administrator settings
guide.

Touch the [LIST PRINT] key.

4

Touch the [ADMINISTRATOR SETTINGS

5

LISTS] key.

SYSTEM SETTINGS
LIST PRINT

ADMINISTRATOR SETTINGS LISTS

IMAGE SENDING ACTIVITY REPORT

Touch the [IMAGE SEND] key.

6

NOTES

● The list is printed before other jobs waiting.

● In the screen of step 5, you can touch the [ANTI

JUNK MAIL/DOMAIN NAME LIST] key to print the
anti junk mail/domain name list. Print this list when
you wish to check the entered addresses and
domains. (See page 8-9
name setting")

● The [IMAGE SENDING ACTIVITY REPORT
(INTERNET-FAX)] key or the [IMAGE SENDING
ACTIVITY REPORT (SCAN)] key can be touched
in the screen of step 5 to print an image sending
activity report (send/receive). Print this report
when you need to check communication activity.
Print this list when you wish to check the activity. In
addition, you can touch the key and the [WEB
SETTINGS LIST] key to print the settings made in
the administrator screen of the web page.

● The key can be touched in the screen of step
5 to show the [INBOUND ROUTING LIST] key.
Print this list when you need to check the inbound
routing settings.
(See "FORWARDING RECEIVED INTERNET
FAXES TO AN E-MAIL ADDRESS (INBOUND
ROUTING SETTINGS)" on page 4-5

(FAX)

ANTI JUNK FAX NUMBER LIST

IMAGE SENDING ACTIVITY REPORT

(INTERNET-FAX)

IMAGE SENDING ACTIVITY REPORT

(SCAN)

ANTI JUNK MAIL/DOMAIN

NAME LIST

"ADMINISTRATOR
SETTINGS LIST
PROCESSING PRINT
DATA." appears in the
message screen and
printing begins.
To cancel printing, touch
the [CANCEL] key.

, "Anti junk mail/domain

OK

.)

8-10

CHAPTER 9

APPENDIX

This chapter provides detailed information on the specifications of the
network scanner and Internet fax functions.

Page

NETWORK SCANNER / INTERNET FAX SPECIFICATIONS .......................9-2

NUMBER OF ITEMS THAT CAN BE STORED WHEN A HARD DRIVE IS

INSTALLED, AND WHEN NOT INSTALLED ..................................................9-3

9-1

NETWORK SCANNER / INTERNET FAX SPECIFICATIONS

For information on power requirements, power consumption, dimensions, weight, and other specifications that are
common to all features of the machine, refer to the operation manual (for general information and copier operation).

Maximum original size A3 (11"x17")

Two-sided originals

Optical resolution 600dpi

Output resolution

Output modes 1bit/pixel

Halftone processing Error dispersion (200/300/400/600dpi)

File format

File creation method Specified pages per file/One file for all pages

Scan destinations

Supported client PC operating
systems

Management system Uses built-in Web server

Web browser

Possible

Scan: 200 x 200, 300 x 300, 400 x 400, 600 x 600dpi
Internet-Fax: 200x100, 200x200, 200x400, 400x400, 600x600dpi

Scan File type: PDF/TIFF

Compression mode: NONE/MH (G3)/MMR (G4)

Internet-Fax File type: TIFF-F

Compression mode: MH(G3)/MMR(G4)

Scan to FTP
Scan to Desktop, Scan to Network Folder
Scan to E-mail, Internet-Fax

Windows 98/Windows Me/Windows NT Workstation 4.0 (Service Pack 6 or
later)/Windows 2000 Professional/Windows XP Home Edition/Windlows
XP Professional/Windows Server 2003

Internet Explorer 6.0 or higher (Windows), Netscape Navigator 7.0 or
higher, Safari 1.2 or higher (Macintosh)

Network protocol TCP/IP

LAN connectivity 10Base-T/100Base-TX

Supported mail system Mail servers supporting SMTP, POP3 compatible mail servers

Number of destinations 999*

Number of senders 999*1 (500*2) maximum

*1 On the MX-M350N/450N, or on a model with the network expansion kit (with hard drive) installed
*2 Without the network expansion kit (with hard drive)
*3 A total of 999*

Fax and Group destinations. Among these, a combined total of 200*
Scan to Network Folder destinations can be stored.

Some discrepancies may exist in the illustrations and content due to improvements to the machine.

1

(500*2) destinations can be stored, including E-mail, FTP, Desktop, Network Folder, Fax, Internet-

1

(500*2) maximum*

3

1

(100*2) Scan to FTP, Scan to Desktop, and

9-2

NUMBER OF ITEMS THAT CAN BE
STORED WHEN A HARD DRIVE IS

INSTALLED, AND WHEN NOT INSTALLED

The number of destinations, senders, and other items that can be stored varies depending or whether or not a hard
drive is installed.
See the table below.

Item

Number of storable destinations 999*

Number of storable senders 999 500

Number of transmission reservations 94 47

Maximum number of broadcast transmissions 500 300

Number of addresses storable in groups 500 300

Number of addresses storable in programs 500 300

Number of storable reject reception
addresses/domains

*1 Among these, a combined total of 200 Scan to FTP, Scan to Desktop, and Scan to Network Folder destinations.
*2 Among these, a combined total of 100 Scan to FTP, Scan to Desktop, and Scan to Network Folder destinations.

Models with hard drive

installed

1

50 30

Models without hard drive

installed

2

500*

9-3

OPERATION MANUAL (for image send)

MXM450-EX1-IMAGE SEND