Sharp FO-225 Operation Manual

SHARP.

Congratulations on your purchase of the FO-225, and thank you for having chosen Sharp!
The FO-225 facsimile transceiver is G3 compatible, the most commonly used type of facsimile

machine today. In addition to the basic operationsof sending and receiving documents, it provides
a variety of special features designed to increase the range and power of your communication.
These make it an ideal tool for the office, no matter how big or small the scale of operation.

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This manual is intended to help you with the installation and operation of the FO-225. The

information is presented as follows:

The parts of the machine:

The names, briefdescriptions, andillustrationsofthevariousparts ofthe machine are contained

in Chapter 1, “The parts of the machine”.

Unpacking and Setup:

Instructionsforgetting your fax machine installedarecontained in Chapter 2, “installation”. This
also contains guidelines on selecting a suitable location, electrical conditions, telephone
conditions, etc.

Basicoperations:

Basic operations such as sending and receiving documents, copying, and using the machine
as a telephone are explained in Chapter 3, “Basic operations”. This chapter is particularly

important for beginners.

Connecting an answering machine or extension phone to your fax machine:

This is described in Chapter 4, “Using your fax with other devices”.

Polling:

The procedures for polling (using the receiving fax machine to activate transmissions) are
described in Chapter 5, “Polling”.

Optional settings and entry of telephone numbers, etc.:

Optional settings made with the User Switches and entry of telephone numbers for automatic
dialing, etc. are described in Chapter 6, “Optional settings and data entry”.

Reports and lists regarding the activity and settings of your machine:

The proceduresfor printing these out can befound in Chapter 7, “Printing out reports and lists”.

Maintenance and troubleshooting:

Basic maintenance procedures and troubleshooting are described in Chapters 8 and 9,
respectively.

The following conventions are used in this manual:

● Keys, switches, and labels on the machine are indicated in BOLD print.

c Messages appearing in the display are indicated in CAPITAL LE~ERS.

If you have any questions or problems which cannot be solved by reading this manual, please
contact your Sharp dealer.

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GENERALCAUTIONS

● Do not open the muchine during operation (transmitting, receiving, or copying).

● Do not spill any liquids on the muchine. ~ese can damage the intemai circuitry.

Your fax machine and the telephone system

The Austel Registration Number and Ringer Equivalence Number (REN) for this equipment are
shown on the label on the back of the machine. The telephone company may require these
numbers.

The sum of all Ringer Equivalence Numbersonyourtelephone line should be three or less inorder
to assure proper service from the telephone company.

If any of your equipment is not operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network. If the telephone company notes a
problem, they may temporarily disconnect service.

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Ill

INTRODUCTION

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ABOUT THIS MANUAL

BEFORE USING YOUR FAX MACHINE

TABLE OF CONTENTS

1. THE PARTS OF THE MACHINE

MAIN PARTS . . . . . . . . . . . .

Front . . . . . . . . . . . . .

Rear . . . . . . ;. . . . . . .

Recording papercompartment

OPERATION PANEL . . . . . . . .

2.INSTALLATION

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SITE SELECTION

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1-1

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1-4

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2-1
UNPACKING . . .

SE~lNGUP . ...

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Assembly and Connections
Loading the recording paper

ENTERING YOUR NAME AND FAX

3. BASIC OPERATIONS
PREPARING TO TRANSMIT A DOCUMENT

About theoriginai . . . , .
Readable length and width
Using the document carrier
Loading the document . .

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Resolution and contrast . . ‘. .

DIALING AND TRANSMISSION . .

Normal dialing . . . . . . . . .

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TABLE OF CONTENTS

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3-4
3-6

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Direct Keypad Dialing . . . . .

Using the Autodialer (automatic dialing)

Redialing when the line is busy . . . , .

RECEIVING A DOCUMENT . . . . . . . . . .

Modes of reception . . . . . . . . . . .

Manual reception . . . . . . . . . . . .

Automatic reception . . . . . . . . . . .

Automatic Fax/Phone Changeover . . .

Paper cutting . . . . . . . . . . . . . .

COPYING . . . . . . . . . . . . . . . . . . .

VOICE COMMUNICATIONS . . . . . . . . .

4. USING YOUR FAX WITH OTHER DEVICES

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4-1

ANSWERING MACHINE . , . . .

Connection and preparations

Using the answering machine

settings . . ,

TELEPHONE ,

POLLING

5.

EXTENSION

Polling others . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . 5-1

Gaining permission to polling a secured fax machine . . . . . . . . . . . . 5-1

Turnaround Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

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4-9

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TABLE OF CONTENTS

Being polled (Polling Standby) . . . . , . . . . . . . . . . . . . . . . . . . 5-3

Polling Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

6. OPTIONAL SE~lNGS AND DATA ENTRY
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LETTERS AND CHARACTERS FOR NAMES . . . . . . .

Entry . . . . . . . . . . . . . . . . . . . . . . . . .

Deletions and changes . . . . . . . . . . . . . . . ,

FAX AND VOICE NUMBERS FOR AUTOMATIC DIALING .

USER SWITCHES . . . . . . . . . . . . . . . . . . . . . .

7. PRINTING OUT REPORTS AND LISTS

TELEPHONE LIST . . . . . . . . . . . . . . . . . . . . . . . r . . . . . . . . . . 7-1

PASSCODELIST , , , , , , , . , , , , . , . . , . . . . . . , . . . . . . . . . . 7-2

USER SWITCH LIST . . . . . . . . . ,. . . . . . . . . . . . . . . . . . . . . . 7-4

TRANSACTION REPORT . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . 7-5

8. USER MAINTENANCE 8-1

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RECORDING PAPER . . . .

CLEANING THE
CLEANING THE
CLEANING THE

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Recommended paper . .
Handling and storing recording paper
Replacing

the recording paper . . . ,

RECORDING HEAD .,.

HOUSING . . . . . . . . .

READING GLASS AND ROLLERS

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TABLEOFCONTENTS

ABOUT THE LiTHIUMBA~ERY ~ . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

TROUBLESHOOTING

9.
GENERAL CORRECTIVE MEASURES

DISPLAY MESSAGES . . . . . . . .

ALARMS . . . . . . . . . . . . . . . .

CLEARING A JAMMED DOCUMENT .
CLEARING
COMMUNICATION ERROR

10. SPECIFICATIONS

QUICK REFERENCE GUIDE

INDEX

RECORDING PAPER

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CODES . . . .

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9-1
9-4
9-5
9-6
9-7
9-8

1o-1

vii

TABLE OF CONTENTS

Notes

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Front

1

12

4

Handset

Use the handset for ordinary phone conversations or to listen for fax connection tones.

5

3

6

7

2

Adjustable document guide

When transmitting or copying a document, set these guides to the width of the document.

Received document tray

3

Holds received documents and copies.

Operation panel

4

Use the keys on the operation panel to input instructions to the machine.

Original document exit

5

The original comes out of the machine hereafter beingscannedfortransmission or copying.

6

Operationpanelknob

Pull this knob to open the operation panel.

7

Document feeder

Documents to be transmitted or copied are placed face down here.

THE PARTS OF THE MACHINE

1-1

Rear

POWER switch

1

Turns the machine on and off.

Received document exit

2

Receiveddocuments and copies come out of the machine here.

5

12

3

RINGING 5P*R ~lfl
vOLUME VOLUME

wUL

~L ‘ p

4

B

6

789

Monitor speaker

3

Voices or fax tones are heard from here when the SPEAKER key is pressed before dialing.

Handsetjack

4

The handset cord is inserted into this jack.

Power cord

5

Connects the machine to a power outlet.

Telephone line jack (TEL. LINE)

6

The telephone line is inserted into this jack.

7

Ringing volume selector

Use this to adjust the ringing volume.

Speaker volume control

8

Usethis to adjust the speaker volume.

9

Line selector

Usethis to set the fax machine to the type of telephone line you are on.

1-2

THE PARTS OF THE MACHINE

Recording paper compartment

MAIN PARTS

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1 Document rollers

These move the document through the machine during scanning.

2 Reading glass

This scans the document for transmission and copying.

3 Recording paper compartment

Holds the roll of recording paper.

4 Recording head

Applies heat to the recording paper to print out documents which have been received.

5 Papercutterguide

The end of the recording paper is fed through here.

2

3

45

THE PARTS OF THE MACHINE

1-3

1

2 345

67

f

1’

--------------------

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1 Liquid crystal display

Displaysvarious messages during operation and programming.

2 SPEED DIALkey

Pressthis key to enter a 2-digit Speed Dial number.

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3 REDIAL key

Press this key to automatically redial the last number dialed, or to enter a pause during

programming.

4 RESOLUTION key

Usethis key to adjust the resolution and contrast for transmitting or copying a document,

S FUNCTION key

Usethis keytoselectvariousspecialfunctionsandenterdata. Prompts indicating selections

will appear on the display.

6 POLLINGkey

Usethis key to poll (activate receptions from) other machines.

7 Reception mode switch

Usethis key to select the mode of reception.

1-4

THE PARTS OF THE MACHINE

o
n :::
n—

OPERATION PANEL

...

u

,--------------------,

l _________ ,____ -----J

8

8 Numerickeys(O to 9,*, #)

Use these keys to dial numbers and enter various kinds of data,

9 SPEAKERkey

Press this keyto dial a number without picking up the handset.

~__--n-----,

~[

,06 07 0s 09

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.------------ ------------

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9

10

r

11 12 13

10 I

1

10 HOLDkey

Press this key to put the other party on hold during a phone conversation.

11 Rapid Keys (01 to 20)

Usethese keys to dial fax and voice numbers automatically.

12 STOPkey

Use this key to terminate operations before they are completed. It also serves as a clear
keyfor programming and data entry.

13 STARTJCOPYkey

Use this key to start transmission, reception, or copying. It also serves as an entry key for
programming and data entry.

THE PARTS OF THE MACHINE

1-5

OPERATION PANEL

Notes

1-6

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THEPARTSOFTHEMACHINE

Take the following points into consideration when selecting a site for your FO-225:

ENVIRONMENT

●

The machine must be installed on a level surface.

●

Keep the machine away from air conditioners, heaters, direct sunlight, and dust.

●

Provideeasyaccesstothefront, back,andsidesofthe machine. Inparticular, keep

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the area in front of the machine clear,orthe original document mayjam as it comes
out after scanning.

●

The temperature should be between 5“ and 35°C.

●

The humidity should be between 30°A and 85Y0(without condensation).

ELECTRICITY

●

A 240 V, 50 Hz, grounded (3-prong) AC outlet is required.

JJ Note:

● If your area experiences a high incidence of ligh~ing or power surges, we recommend that you

install a surge protector for the power and telephone lines. Surgeprotectors can be purchased at
most telephone specialty stores.

TELEPHONE JACK

Astandard telephone wall jack must be located near the machine.

INSTALLATION

2-1

Take the machine out of the box carefully, and remove all packing material. Make sure you have
all the items listed below. If any are missing, contact your dealer.

Document carrier

- ‘Rapidkey’abe’s
Warranty card

Received docu-

ment tray

Recordingpaper

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P-

W.*

Q

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Business products
dealer installation

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mrePo.

[

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Handsetcord

Operation manual

Machine

Note:

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● In addition to the above items, you shouldhave an F080TPadaptor~m line cord). This is supplied

separately by your dealer.

2-2

INSTALLATION

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Assemblv and Comections

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Insert one end of the handset cord into the jack at

1.

thebase ofthe handset, and the other end intothe

jack on the left side of the machine. The ends are

identical, so they will go into either jack. Place the
handset on the handset rest.

Plug the F080TP adaptor intothe telephone jack

2.

on the wall. insert the small modular plug which
terminates the adaptor line cord into the jack on
the back of the machine marked TEL. LINE.

*

Mountthe received document tray by inserting the
tabs of the tray into the holes at the rear of the
machine.

Adjust the switches on the leftside of the machine:

4.

●

DIAL: This switch sets the mode of dial­ing. Select T if you are on a touch-tone
line, or P if you are on a dial pulse (rotary)
line.

Note: If this setting is incorrect, you will

not be able to make a call.

●

SPEAKER VOLUME: Adjust the setting
from high (H) to low (L)

as desired.

!

RINGINGSPEAKER

VOLUME

I

VOLUME

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DIAL

●

RINGING VOLUME: Set switch at high

(H),

medium (M), or low (L) as desired:

INSTALLATION 2-3

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4. Passtheleadingedge ofthepaperunderthe cutter
guideandpullitoutthroughthereceiveddocument

exit. Remove any slack.

5. Close the operation panel by gently pushing down ,

on the center. A short length of the recording paper

will be fed out and cut off.

. Ifthisdoes not happen, repeatthe loading

procedure.

SETTINGUP

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INSTALLATION

2-5

Your nameandfax number(calledthe “Sender’s name” and “Sender’s number”) are usedinseveral
functions which the machine performs. In particular, they are printed at the top of each page you
transmit. To give the machine your name and fax number, press the panel keys as shown in the
procedure below.

● To enter lettersfor your name, see “Lettersand charactersfor names” in Chapter 6.

PROCEDURE

Step

1

2

3

4

5

6

7

8

Press these keys:

FUNCTION

m

mm=

START/COPY

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D

mmmmmmm

(Example) I press the#key.)

START/COPY

0

0

m mm ““”m

(Example) want to make an entry, skip this step.

START/ -Y

@

D

STOP

m

Comments

Enter ENTRY MODE.

Scroll down to OWN PASSCODE SET.

Press START/COPY to select it.

Enter your fax number (max. of 20 digits) with the
numeric keys. (To insefl a space between digits,

~pressSTART,COPY

Enteryourname(max. of24characters).(see ’’Letters
and characters for names” in Chapter 6). If you don’t

Press STARTICOPY.

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Press STOP to exit ENTRY MODE.

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2-6

INSTALLATION

About the original

Your FO-225 can transmit most standard office documents. Specific guidelines areas follows:

ANDWEIGHT

SIZE

The size and weight of documents which you can load in the documentfeeder depends on whether
you load one sheet at a time or several sheets at once.

1)When you load several sheets at once:

Width:

Length:
Thickness:
Weight:

148to 216 mm
128to 297 mm

0.06 to 0.12 mm
52 to 104g/m2

2) When you load one sheet at a time:

Width:
Length:
Thickness:

Weight:

● Tosenddocuments srnallerthan the minimum size, use thedocument carrieras described in “Using

148to 216 mm
128to 1000mm

0.06 to 0.20 mm

52 to 157g/m2

the document carrier” whichfollows in this section.

OTHER RESTRICTIONS

●

Documents written in yellow, greenish yellow, or light blue ink cannot be trans­mitted.

●

Ink, glue, and correcting fluid on documents must be dry before they are trans-

mitted.

●

All clips, staples, and pins must be removed from documents before transmission.

If these are not removed, they may damage the machine.

●

Patched or taped documents should be copied on a copy machine, and the copy

used for transmission.

BASIC OPERATIONS 3-1

PREPARING TO TRANSMIT A DOCUMENT

Readable length and width

The area of the document which isread(scanned)bythe machine is slightly smallerthan the actual
document size. Any characters or graphics outside this area will not be transmitted.

Readable width:

210 mm

Readable length: The length of the sheet minus 4 mm frem both the top and bottom edges.

Using the document carrier

The document carrier must be used for the following types of documents:

● Documents which are torn.

● Documents smaller than the minimum size (seethe preceding page).

s Carbon-backeddocuments (insert asheetofwhitepaper between the carbon back

of the document and the document carrier).

. Documents which are easily smudged.

Usethe document carrier according to the instructions on the back.

)> Note:

● If the document carrier is dirty, clean it with a soft cloth moistened with water. Make sure it has

dried complete>’before using itfor transmission.

3-2

BASIC OPERATIONS

‘\

PREPARING TO TRANSMIT A DOCUMENT

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Loading the document

Upto 10 sheets can be placed in the feeder at one time (see “About the original” at the beginning
ofthis section for allowed sizes). These will be automatically fed into the machine starting from the
sheet on the bottom.

. Ifyou needto send or copymorethan IOsheets, placetheadditional sheets gently

and carefully in the feeder as the last sheet is being scanned. Do not try to force
them in, as this may cause double-feeding or jamming.

“ If your document consists of several thick

time, insert each sheet into the maghine as the previous sheet is being scanned.

Insert gently to prevent double-feeding.

PROCEDURE

Adjust the document guide to the width of your

1.

document.

Place the document face down and push it gently

2.

into the document feeder. The top edge of the
document should enter the machine first.

c The feeder will draw the leading edge of

the document into the machine. The dis­play, which normally reads STAND-BY,
will change to SEND READY.

sheetswhich must be loaded one at a

L

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You can now either make resolution and/or con-

3.

trast settings as described on the following page,
or dial the other party as described in the following
section, “Dialing and transmission”.

BASIC OPERATIONS

3-3

PREPARING TO TRANSMIT A DOCUMENT

Resolution and contrast

If you want, you can adjust the resolution and contrast before sending a document.

RESOLUTION

The FO-225 has 3 resolution settings:

STANDARD:

FINE:

HALF TONE: Use HALF TONE for photographs and illustrations. The original will be

Ifyou do not make a setting, the machine will automatically sendthe document in STANDARD (the
default setting can bechanged to FINE byadjusting UserSwitch 1- see “User switches” inChapter

6).
~~Note:

● Inorder to transmit with FINE resolution, the receivingfamachine must also have tht resolution.

Ifit doesn’t, your machine will automatically step down to STANDARD.

The contrast is normally set to AUTO, which means that the machine automatically controls the
contrast, but for very light documents you can change the setting to DARK.

Use STANDARD for ordinarydocuments. This setting gives you the fastest
and most economical transmission.

Use FINE for improved reproduction, especially with documents containing
small letters or fine drawings.

reproduced in 16shades of gray.

CONTRAST

3-4

BASIC OPERATIONS

>) Note:

●

PREPARING TO TRANSMIT A DOCUMENT

MAKINGTHESEITINGS

~e document mustfirst be loaded in thefeeder (if this is not done, the RESOLUTIONkey used
to wke the settings will not be activated).

1. Press the RESOLUTION key one or more times
until the desired

appear in the display.

● The first time you move through the list of

resolution and contrast settings

resolution settings, the contrast setting
AUTO will appear next to each resolution
setting. The second time you move
through the list,the contrastsetting DARK
will appear.

2. Continue by dialing the number of the other party
using one of the dialing methods described

following section.

in the

RESOLLMON FUNCTION

~

c

STANDARD

~

POLLING

14

:AUTO
~FINE :AUTO
IHALFTONE

STANDARD

FINE

:AUTO
: DARK
;DARK

IHALFTONE : DARK

15

1

1

1

BASIC OPERATIONS

3-5

.,,.-.”-—.—-..--.-.-.,-”,,----——————.—— —--

Once you have loaded the document and made resolution and/or contrast settings as described
inthe previous section, you are readyto dial the number of the receivingfax machine and transmit
the document. There are several ways of dialing, and you may select the one which best suits your

needs.

Normal Dialing

The most basic way of dialing is by Normal Dialing, which is just like dialing with a telephone.

1.

Pick up the handset, listen for the dial tone, and
dial the number of

the receiving machine with the

numeric keys.

● If you don’t want to pick up the handset

until the connection is made, press the
SPEAKER key

Wait for the connection. Depending on the setting

2.

of the receiving machine, you will either hear a
facsimile Reception

first and then dial.

Tone or the other person will

answer.

c Ifthe other person answers, ask them to

press their Start key. This causes the

receiving machine to issue a Reception

Tone.

When you hear the Reception

3.

Tone, press the

START/COPY key and replace the handset.

c The display

communication with the receiving

machine

will indicate whether or not

has been properly established.
Atthe end of transmission, the buzzer will
sound briefly and the machine will return
to STAND-BY mode.

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STARTICOPY

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3-6

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BASIC OPERATIONS

DIALING AND TRANSMISSION

Direct Keypad Dialing

If the receiving machine is set to automatic reception (see the following section, “Receiving a
document”), you can dialthe number without first picking upthe handsetorpressingthe SPEAKER
key. Simply press the appropriate numeric keys.

●

After dialing, check the display. If the number of the receiving machine shown is
correct, press the START/COPY key. If it is not correct, press the STOP key to
backspace one digit at a time, then enter the correct number(s).

Using

The Autodialer allows you to dial by simply entering a two-digit code number. Each code number

corresponds to a full fax or voice number (to dial a voice number, see “Voice Communications” in

this chapter), and upto 50such numberscan be stored intheAutodialer’s memory. Code numbers

which may be used are any number from 01 to 50.

)) Important:

There are two ways of dialing with the Autodialer:

RapidKeyDialingisdoneusingthe Rapid Keysonthe right sideofthe panel. Each keyisnumbered

from 01 to 20, and these numbers correspond to code numbers 01 to 20. (Note that only these 20

numbers can be dialed with Rapid Key Dialing; the other code numbers must be dialed by Speed
Dialing as described on the following page.)

the Autodialer (automatic dialing)

● To use the Autodialer, the receiving machine must be set to automtic reception.

RAPID KEY DIALING (one-touch)

To dial, simply press the Rapid Key corresponding to the desired code number. Do

1.

not lift the handset or press the SPEAKER key.

The name of the receiving party will appear in the display, or the fax number if no

2.

name was recorded for that number. If the name or number is incorrect, press the
STOP key.

The document will be automatically transmitted once the connection is made. There

3.

is no need to press the START/COPY key.

BASIC OPERATIONS

3-7

DIALING AND TRANSMISSION

G

SPEED DIALING

Speed Dialing is done using the

panel. Any of code numbers 01 through 50 maybe dialed. (Note that numbers 01 through 20 may
be dialed both by Speed Dialing and by Rapid Key Dialing.)

To dial, press the SPEEDDIALkeyand then enter the two digits of the code number

1.

using the numeric keys. To enter numbers 1 through 9, first enter O and then the
number. Do not pick up the handset or press the

Check the display. If the name or number shown is correct, press the START/COPY

2.

key and the document will be transmitted. If it is incorrect, press the STOP key.

SPEEDDIAL key and the numeric keys on the left side of the

SPEAKER key.

ABOUTNUMBERENTRY

See

“Fax and voice numbers for automatic dialing” in Chapter 6 for the procedure for
numbers into the Autodialer of the FO-225. For each code number, you may enter a fax
number and a name (this appears in the display when the number is called).

entering

or voice

Redialing when the line is busy

REDIAL KEY

Ifthe line is busy, you can press the

of the methods of dialing described above.

REDIALkey to redial the number. This can be used

with any

The REDIAL key works the same way as Normal Dialing using the

1. Press th~ REDIAL key.

2. Wait for the connection. Depending on the setting of the receiving machine, you will
either hear a facsimile Reception Tone or the other person will answer.

“ Ifthe other person answers, pickup the handset and ask them to press their Start

key.This causes the other machine to issue a Reception Tone.

3. When you hear the Reception Tone, press the START/COPY key. Replace the
handset if you used it.

Note:

~~

● If you do any programming operations afier attempting to dial, you w~illnot be able to use the

REDIAL key (programming erases the numberfiom memog’).

3-8

BASIC OPERATIONS

SPEAKERkey: