Sharp FO-2150 Operation Manual

Table of Contents

Part I:
Printing, Faxing, and Copying with the Color MFP

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Using Print Cartridg es. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Sending Paper Faxes From the Sharp MF P . . . . . . . . . 2-1

Receiving Documen ts . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Printing With the Sharp Colo r MFP . . . . . . . . . . . . . . . . 4-1

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Printing by Infrared Transfer . . . . . . . . . . . . . . . . . . . . . 6-1

Using as a Telephone

and Connecting an Answering Machine . . . . . . . . . . . . 7-1

Special Fax Funct ions. . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Option Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Printing Lists and Report s . . . . . . . . . . . . . . . . . . . . . . 10-1

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Index to Part I. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1

Part II:
Using the Sharp Multifunction Interface for
Windows® 95

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Software Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Windows Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Copying Paper Documen ts. . . . . . . . . . . . . . . . . . . . . . 4-1

Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Fax/Image E-mail Appli cat ion. . . . . . . . . . . . . . . . . . . . 6-1

Sharp Message Center . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Viewing Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Optical Character Recognition. . . . . . . . . . . . . . . . . . 10-1

Annotating Documents . . . . . . . . . . . . . . . . . . . . . . . . 11-1

IR Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Entering and Chan ging Colo r MFP Settin gs from

Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Index to Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1

Part III:
Using the Sharp Multifunction Interface for
Windows® 3.1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Applicatio ns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Saving Paper Documen ts to a File. . . . . . . . . . . . . . . . 4-1

Creating Image Files from Windows Applications. . . 4-9

Finding Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Viewing Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Optical Character Recognition. . . . . . . . . . . . . . . . . . 6-49

Annotating Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-59

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Using Your Sharp MFP as a Scanner. . . . . . . . . . . . . . 8-1

Faxing from Windows Applications. . . . . . . . . . . . . . . 9-1

Fax Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Stapling Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12

Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Entering and Chan ging Colo r MFP Settin gs from

Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Index to Part III . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1

Introduction

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

Specifica tio ns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Important safety inf ormati on. . . . . . . . . . . . . . . . . . . . . . . . . vii

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . x

i

Introduction

Welcome to the Sharp Color MFP! Faxing, printing , copying ,
scanning —the Color MFP does it all.

What would you like to
do? For instructions,
just click on a topic.

•

Print from a softwa re application

• Send a paper fax from the Color MFP

• Send a fax directly from your computer

• Fax to an E-mail address

• Set up fax reception

• Make a copy

• Scan a document or picture

• Print from a notebook computer by infrared wireless

communication

• Send data from a digital camera or notebook computer to your PC

via the Color MFP’s infrared po rt

• Use as a tele phone

For a more detailed list of the to pics i n this manu al, go to the

Table of C ont en ts.

ii

Specifications

Printing specifications

Print cartridges Color: Sharp FO-25C C

Black: Sharp FO-21BC

Print r es olu ti o n Hig h: 600 x 600 dpi (both color and black)

Normal: 300 x 300 dpi

Print speed Color: 1 page per minute

Black: Up to 3 pages per minute

Paper types Index cards, envelopes , labels, transparen-

cies, glossy film, greeting cards, iron-on
transfers, plain, coated, and glos sy paper.

Paper margins Left/right : 3.4 mm (A4 paper)

Top: 5.5 mm
Bottom: 20.6 mm

Fax specifications

Automatic dialling Rapid Key Dialling: 38 numbers

Speed Dialling: 61 numbe rs

Memory size*: 512 KB (approx. 42 average pages in recep-

tion mode, 32 pages in transmission mode)

Automatic docum ent
feeder

Modem speed 14400 bps with automati c fallback to 12000,

Transmissio n time* Approx. 6 se conds (S ha rp spe cial mo d e)
Displa y 16-digit LCD display
Reception modes FAX, TEL, TEL/FAX, ANS .

* Based on ITU-T Test Chart #1 at standard resolution in Sharp
special mode, excluding time for protocol sign als (i. e., ITU-T phase C
time only) .

Note: The Sharp Color MFP is Year 2000 compliant.

20 sheets max.

9600, 7200, 4800, or 2400 bps

iii

Specific a tions

Resolution Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 lines/mm
Fine/Halftone: 7.7 lines/mm
Super fine (transmission on ly):

15.4 lines/mm

Halftone (greyscale) 64 levels
Applicab le t eleph on e li ne Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode
Configuration Half-duplex, desktop trans ceiver
Compression scheme MH, MR, MMR
Scanning method Sheet-feeder CIS (Contact Image Sensor)
Effective printing width 203 mm max.
Paper margins Top: 5.5 mm

Bottom: 23.7 mm

Input document size Automatic feeding:

Width: 148 to 216 mm
Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm
Length: 140 to 1000 mm

Effective scanning width 210 mm max.
Contrast control Automatic/Dark selectabl e

iv

Copying specifications

Resolution Horizontal:

8 pels/mm

Vertical:

7.7 lines/mm

Multiple copies Up to 99

Specifications

Copy reduction/
enlargement

50%, 75%, 120%, 150%

PC monochrome scanning specific a tions

Resolu tion Enhanced 400 dpi
Halftone (greyscale) 64 levels

General specifi ca tions

Power requirements 230-240 V AC, 50 Hz
Operating temperature 10 to 35°C
Ope ra ti ng hu midi t y 30 - 80%RH
Power consumption Stand-by: 8.5 W

Maximum: 40 W

Dimensions Width: 406 mm

Depth: 306 mm
Height: 255 mm
(Without attachment s)

Weight Approx. 5.9 kg

(Without attachment s)

As a part of our policy of continuous i mprov ement, SHARP reserves the
right to make design and speci fic atio n changes fo r product improvement
without prior notice. The performance specification figu res indi cated are
nominal values of production units. There may be some deviati ons from
these values in individu al uni ts.

v

Specific a tions

Important:

•• This facsimile ma chine is not designed for use on a lin e which has

call waiting, call forwarding, or certain other special services offered
by your telephone company. If you attem pt to use the fax machine on
a telephone line using any of these services, you may experience
errors during transmission and reception of facsimile messages.

•• This facsimile ma chine is not compati ble wit h digit al tel ep hone

systems.

•• This facsimile ma chine is design ed to operate in Australia and New

Zealand only.

vi

Important safety information

• For your safety, if any of your equipment is not operating properly or

should any physical damage occur to the equipment where internal parts
may become exposed, the equipment should be immediately discon­nected from the phone line and then the power line and returned to a
SHARP authorised Servi ce Cent r e for inspectio n, repair, or disposal.

• In Australia, instal ling o r modifyi ng telephone li nes shoul d only b e done

by an ACA licensed serviceman. In New Zealand, installing or modifying
telephone lines should be done in accordance with Telecom wiring
practices.

• Do not disassemble this machine or att empt any procedures not described

in this manual. Refer all servicin g to qu alified service personnel.

• This machine must only be connected to a 230-240 V, 50 Hz, grounded

(3-prong) outlet. Connecting it to any other kind of outlet may damage
the machine.

• Do not install or use the machine n e ar wat er, or when you a re wet . T ake

care not to spill any liquids on the machine.

• Unplug the machine from the power outlet and telephone socket and

consult a qualifi ed service representative if any of the following situations
occur:

- Liquid has been spilled i nto the machine or the machine has b een
exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

vii

Important Safety Information

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls int o the
machine that yo u cannot safely remove, unplug t he m achi ne and consult
a qualified service representative.

• Do not place this machine on an unstable cart, st and or table. The machine

could be seriously damaged if it falls.

• Never install telephone wiri ng duri ng a lig htn ing storm.

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations .

• Never touch uninsulated telephone wires or terminals unless the tele-

phone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electri cal

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be installed ne ar the equipment and must be easily

accessible.

• To make emergency calls, any other calls in progress must first be

released.

viii

Important Safety Information

WARNING NOTICE:

NO calls can be made to or from this fax during a mains power failure.
WARNING  Australian Communications Authority (ACA)

regulations state that no unauthori sed ch anges or modi ficati ons t o thi s
equipment are permitted.

Note: Complies with ACA and NZ TELECOM stan da rd AS/NZS3 548
regarding emission of electromagnetic interference.

These limits are designed to provid e reasonabl e protectio n against
interference in an installation. This equipment generates, uses and can
radiate radio frequency energy and, if not ins tall ed and used in
accordance with the instructions, may cause interference. However,
there is no guarantee that interference will not occur in a particular
installati on.

If this equipment does cause interference to radio or television
reception, which can be determined by turning the equip ment off and
on, the user is encouraged to try to correct the interference by one or
more of the following measures:

 Reorient or relocate the receiving antenna.
 Increase the separation between the equipment and the receiver.
 Connect the equipment to an outlet on a different circuit to that

which the receiver is connected.
 Consult the dealer or an experienced radio/TV technician for help.
For Australia: The Ringer Eq uiv alence Number (R EN) for this

equipment is written on t he back of th e machine.
The sum of all the Ringer Equivalence Numbers (REN’s) on your
telephone line should not exceed 3 to assure correct service from your
telephone company.

ix

A Look at the Operation Panel

TEL

FAX

TEL/FAX

ANS.

SPEED DIAL key

1

Press this key to dial a 2-digit Speed Dial numb er.

2

REDIAL key

Press this key to automati cally redial the last number dialled.

VOLUME keys

3

Press these keys to adjust the volume of the speaker when the
SPEAKE R key has been pressed, or the vol um e of the ringe r at all
other times.

IR IN USE light

4

This blinks while the Sharp Color MFP is receiving data by infrared
transmi ssi on from a not ebook computer, dig it al cam era, or Zaurus.
(Note: During infrared transmission, incoming calls will be signaled
by a special ringing sound. Fax reception will not be poss ible.)

x

A Look at the Operation Panel

Display

5

This displays mes sages and promp ts during op erati on and
programming.

6

COLOR CARTRIDGE light

This lights when a color print cartridg e is install ed. Faxes are received
to memory when this light is on.

LINE IN USE light

7

This lights whil e the Sharp Color MF P is using the teleph one line.

8

PRINTER key

Press this key to eject paper from the machine, or reset the machine
after clearing a paper jam or other printer error.

CARTRIDGE key

9

Press this key to change a print cartridge or install a new print cartridg e.

Number keys

10

Use these keys to dial numbers, and enter n umb ers and letters duri ng
number/name storing procedures.

11

SPEAKER ke y

Press this key to hear the line and fax tones through the speaker before
sending a document, or dialling a voice number.
Note: This i s no t a sp ea k e rp h on e . You must pick up the handset to
talk with the other party.

12

HOLD/SEARCH ke y

Press this key to search for an automatic dialling number, or, during a
phone conversation, press this key to put the othe r party on hold.

13

RECEPTION MO DE ke y

Press this key to select the reception mode. An arrow in the displ ay
will point to the currently selected reception mode.

14

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At
any other time, pr ess this key to print out the Help List, a quick
reference guide to the operation of your fax.

xi

A Look at the Operation Panel

15

START key

Press this key to send or receive a document manually when off hook.

16

PANEL RELEASE

Pull this release up to open the operation panel.

17

STOP key

Press this key to stop operations before they a re completed.

RESOLUTI ON k ey

18

Press this key to adjust the resolution and contrast before sendin g or
copying a document.

19

MEMORY key

Press this key to scan a document into memory before transmit ti ng it.

20

FUNCTION key

Press this key to select various special functions.

21

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automaticall y. To
dial the bottom num be r on a Rapid Key, press the SHIFT key before
pressing the Rapid Key. (Note that yo u must att ach the Rapid Key
labels.)

xii

Using Print Cartridges

Using Print Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Repla ce men t print cart ridg e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Monitorin g the ink level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Changing Print Cartrid ges. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Changin g a cart ridg e with the CARTRI DGE key . . . . . . . . . . . . . 1-3

Changin g a cart ridg e from the Colo r MFP Print er Manager. . . . . 1-9

Aligning the Printhead. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Checkin g alig n men t with the pan el ke ys . . . . . . . . . . . . . . . . . . 1-14

Alignin g the prin t hea d from Prin te r Manag e r . . . . . . . . . . . . . . . 1-16

Selecting Black Print Quality for Faxes . . . . . . . . . . . . . . . 1-18

Maintaini ng Print Cartridge s . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Disposin g of use d print cart rid ge s . . . . . . . . . . . . . . . . . . . . . . . 1-19

Cleaning Print Cartri dges . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Cleaning the print nozzle s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Cleaning the print nozzle s with th e panel ke ys. . . . . . . . . . . . . . 1-20

Cleaning the print nozzle s fro m P rint er Ma nag e r. . . . . . . . . . . . 1-21

Checkin g the test patte rn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Wiping the pri n t no z z le s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Cleaning th e print cart ridge carrier conta cts. . . . . . . . . . . . . . . . 1-25

1-1

Using print cartridges

Using Print Cartridges

Y our Sharp Color MFP can use either a color print cartridge or a
black print cartridge.

W e recommend that you keep a black cartridge installed for normal
use, and change to a color cartridge only when you need to print a
color job.

Note:

If you receive a fax when a color print cartridge is installed, the fax
will be held in memory and printed out when a black cartridge is
installed.

Replacement print cartridges

When the display of the Sharp Color MFP shows the following
alternating messages, the print cartridge is low on ink and must be
replaced.

LOW INK!

CHANGE CARTRIDGE

Use the following replacement print cartridges, which are available
from your dealer or retailer .

Color: Sharp FO-25CC
Black: Sharp FO-21BC

Monitoring the ink level

From the Color MFP Printer Manager, click the Status or the
Cartridges tab. The ink cartridge image shows the amount of ink

remaining in the cartridge.

1-2

Using print cartridges

Changing Print Cartridges

T o change or replace a print cartridge, you can use either the Color
MFP Printer Manager on your computer or the CARTRIDGE key
on the Sharp Color MFP.

Important!

T o change a print cartridge, you must first move it to the center of
the compartment using the CARTRIDGE key or the Color MFP
Printer Manager. Moving the cartridge by hand may damage the
machine.

Note:
Do not replace a print cartridge when there are print jobs
waiting to be printed.

Changing a cartridge with the CARTRIDGE key

1

Press the CARTRIDGE key .
Important:

When you press the CARTRIDGE key , the print cartridge moves
to the center of the compartment. It will dry out if left in this
position, so complete the replacement procedure promptly.

1-3

Using print cartridges

2

Open the front cover of the Sharp Color MFP.

3

Pull the knob of the currently installed print cartridge toward you
until you hear a click. Remove the cartridge.

1-4

4

If the print cartridge just removed is still useable, insert it into the
cartridge holder on the back of the machine. Push back on the
cartridge until it snaps into place.

• To prevent the used print cartridge from drying out, be sure to

store it in the cartridge holder on the back of the machine.

Using print cartridges

5

If you are installing a new print cartridge, remove it from its
packaging. Gently remove the sticker and transparent tape covering
the copper printhead.

Do not touch the cop­per-colored area!

6

Insert the print cartridge into the cartridge carrier.

1-5

Using print cartridges

7

Push back on the cartridge until it snaps into place.

Note:

If the print cartridge moves loosely in the carrier, it is not locked
into place. Repeat this step.

Close the front cover.

8

1-6

Using print cartridges

9

Press a number key to set the type of cartridge you installed:

Old black cartridge
Old color cartridge
New black cartridge
New color cartridge

• Be sure to press the correct key. Otherwise, out-of-ink detection

will not operate properly .

• The cartridge will return to its home position. If you installed a

new print cartridge, the Sharp MFP will print a test page for
printhead alignment.

• If you installed an old print cartridge, this completes the installa-

tion procedure.

10

If you installed a new print cartridge, look at the test page and
locate the line that comes closest to forming a perfectly straight line.

In this example, Line 13 comes
closest to forming a straight line.

1-7

Using print cartridges

11

Press these keys on the Color MFP:

The display will show:

12

Enter the two-digit number of the straightest line on the test page.
(If the number is less than 10, enter a 0 before the number .)

The display will show:

13

Press the STOP key to return to the time and date display .

ALIGN CARTRIDGE

ENTER (00-30) 15

ST ART : PRINT

(Example)

CLEAN NOZZLES

1-8

Note:

If you have installed a color cartridge, the display will show the
following alternating messages:

COLOR CARTRIDGE!

USE BLACK FOR RX

Using print cartridges

Changing a print cartridge from the Color MFP Printer Man­ager

1

From your computer, open Printer Manager (click Start, point to
Programs and then Color Multifunction Interface, and select
Printer Manager on...).

2

From Printer Manager, click the Cartridges tab.

3

From the Cartridges tab, click Install Cartridge.

• The print cartridge moves to the center of the compartment. It

will dry out if left in this position, so complete the replacement
procedure promptly. The Change Cartridge dialog box appears
on your computer screen.

4

Open the front cover of the Sharp Color MFP.

1-9

Using print cartridges

5

Pull the knob of the currently installed print cartridge toward you
until you hear a click. Remove the cartridge.

6

If the print cartridge just removed is still useable, insert it into the
cartridge holder on the back of the machine.

• To prevent the used print cartridge from drying out, be sure to

store it in the cartridge holder.

1-10

Using print cartridges

7

If you are installing a new print cartridge, remove it from its
packaging. Gently remove the sticker and transparent tape covering
the copper printhead.

Do not touch the
copper-colored area!

8

Insert the print cartridge into the cartridge carrier.

1-11

Using print cartridges

9

Push back on the cartridge until it snaps into place.

Note:

If the print cartridge moves loosely in the carrier, it is not locked
into place. Repeat this step.

10

Close the front cover.

1-12

11

Choose the appropriate selection from the Change Cartridge dialog
box depending on the type of cartridge you installed. (Note: If you
select the wrong button, out-of-ink detection will not operate
properly):

• If you installed an old print cartridge, this completes the installa-

tion procedure.

Using print cartridges

12

If you installed a new print cartridge, the Sharp Color MFP will
print a test page. Locate the line on the test page that comes closest
to forming a perfectly straight line.

In this example, Line 13 comes
closest to forming a straight line.

13

In the Align Cartridge dialog box, click the up or down arrows to
select the number of the straightest line.

14

Click OK.

Note:

If you have installed a color cartridge, the display on the Sharp
Color MFP will show the following alternating messages:

COLOR CARTRIDGE!

USE BLACK FOR RX

1-13

Using print cartridges

Aligning the Printhead

Y ou can check and adjust printhead alignment using either the panel
keys on the Sharp Color MFP or Printer Manager on your com­puter .

Checking alignment with the panel keys

1

Press these keys on the Sharp MFP:

The display will show:

ALIGN CARTRIDGE

1-14

ENTER (00-30)15

ST ART : PRINT

Press the START key.

2

Current alignment
setting (example: 15)

• The Sharp Color MFP will begin printing a test sheet.

Using print cartridges

3

Locate the straightest line on the test sheet.

In this example, Line 13 comes
closest to forming a straight line.

4

If you need to change the alignment setting, press these keys on the
Sharp MFP:

The display will show:

ALIGN CARTRIDGE

ENTER (00-30)15

ST ART : PRINT

1-15

Using print cartridges

5

Enter the two-digit number of the straightest line on the test sheet.
(If the number is less than 10, enter a 0 before the number .)

(Example)

The display will show:

Press the STOP key to return to the time and date display .

6

Aligning the printhead from Printer Manager

1

From Printer Manager, click the Cartridge tab.

CLEAN NOZZLES

1-16

2

Click the Align Cartridge button.

Using print cartridges

3

The Sharp Color MFP will print a test page. Locate the line on the
test page that comes closest to forming a perfectly straight line.

In this example, Line 13 comes
closest to forming a straight line.

4

In the Align Cartridge dialog box, click the up or down arrows to
select the number of the straightest line.

5

Click OK.

Note: If you print a test page from the General tab of the Color

MFP Properties sheets, the bottom line of the page may not print
completely . This is normal and does not indicate that anything is
wrong with the Color MFP. We recommend that you print a test
page from the Printer Manager or from the panel of the Color
MFP.

1-17

Using print cartridges

Selecting Black Print Quality for Faxes

Your Sharp Color MFP has been set at the factory to print faxes
and copies at standard print quality . If desired, you can change the
print quality to DRAFT to increase printing speed.

Note:

The following procedure is only for changing the print quality of
faxes and copies. T o change the print quality for print jobs from
your computer, see Selecting Print Quality in Chapter 4.

1

Press these keys on the Sharp Color MFP:

The display will show:

2

Press 1 for normal or 2 for draft.

The display will show:

3

Press the STOP key to return to the date and time display.

B/W PRINT QL TY

NORMAL DRAFT

or

COPY RA TIO

1-18

Using print cartridges

Maintaining print cartridges

Follow these print cartridge maintenance tips to ensure the longest
life from your print cartridge and optimum performance from your
printer.

• Keep a print cartridge in its packaging until you are ready to
install it. Cartridges exposed for extended periods may dry out or
clog.

• Remove a print cartridge from the printer only to replace or clean
it. Replace or reinstall the print cartridge immediately, or return it
to its packaging or storage unit. Do not leave the cartridge
exposed for an extended period.

• Avoid refilling print cartridges. Refilling empty print cartridges
invalidates your warranty. Incompatible inks can cause damage
to the printhead or to the printer. For best results, use Sharp
supplies with the printer.

• Store the print cartridge in the same environment as the printer.

• The Sharp FO-25CC color cartridge is capable of printing
approximately 300 pages (standard color chart).
The Sharp FO-21BC black cartridge is capable of printing
approximately 900 pages with 4% ink coverage on each page.

Disposing of used print cartridges

• Do not shake used print cartridges. The remaining ink can leak.

• Before discarding the used print cartridge, put it in a leak-proof
bag.

1-19

Using print cartridges

Cleaning Print Cartridges

Cleaning the print nozzles

If characters are not printing completely or you suspect the print
nozzles are clogged, clean the nozzles.

Y ou can clean the print nozzles using either the panel keys on the
Sharp Color MFP or Printer Manager on your computer .

Cleaning the print nozzles with the panel keys

1

Make sure there is paper in the paper tray .

Press these keys on the Color MFP:

2

1-20

The display will show:

3

Press the STAR T key .

CLEAN NOZZLES

PRESS ST ART KEY

• The Sharp Color MFP will clean the print nozzles and print a test

pattern for you to check the result.

Using print cartridges

Cleaning the print nozzles from Printer Manager

1

Make sure there is paper in the paper tray .

2

From Printer Manager, click the Cartridges tab.

Click the Clean Print Nozzles button. The Sharp Color MFP will

3

clean the print nozzles and print a test pattern for you to check the
result.

Checking the test pattern.

This example shows a test pattern of a black nozzle functioning
correctly.

1-21

Using print cartridges

This example shows a test pattern of a color nozzle functioning
correctly.

Compare the diagonal line above the printed bars to the diagonal line
below the printed bars.

• Look for a break in the diagonal lines. A broken line indicates clogged
nozzles.

• If the bottom line has fewer breaks, or better print quality than the top
line, run the test two more times. If the print quality is satisfactory
after running the test three times, the print nozzles are clean.

If the print quality of both lines is not satisfactory after running the test
three times, continue with the following steps.

Remove the print cartridge.

1

• To remove the print cartridge, first press the CARTRIDGE key on

the Sharp Color MFP, or click the Cartridges tab then the Install
Cartridge button in Printer Manager.

2

Reinstall the print cartridge.

• If you removed the print cartridge by pressing the CARTRIDGE

key, press 1 for OLD BLACK CART or 2 for OLD COLOR
CART on the Sharp Color MFP.

• If you removed the cartridge by clicking the Install Cartridge button

in Printer Manager, click Old Black Cartridge Installed or Old
Color Cartridge Installed.

1-22

Using print cartridges

2

Repeat the nozzle test.

3

If the lines are still broken, wipe the print cartridge nozzles. See the
following section, Wiping the print nozzles.

Wiping the print nozzles

Wipe the print nozzles only if you have already run the print nozzle
test and the print quality is still not satisfactory.

Wiping the print nozzles removes dried ink from the nozzles. T o
wipe the print nozzles:

1

Remove the print cartridge from the printer .

• To remove the print cartridge, first press the CAR TRIDGE key

on the Sharp Color MFP, or click the Cartridges tab then the
Install Cartridge button in Printer Manager.

1-23

Using print cartridges

2

Use a clean cloth dampened with water only to gently clean the
entire copper-colored area, including the nozzles and contacts.

• When cleaning the color print cartridge, wipe the nozzles in one

direction so the colors do not mix.

• To dissolve dried ink, hold the damp cloth against the nozzles for

about three seconds. Gently blot and wipe dry.

3

Allow the copper-colored area to dry .

1-24

Reinstall the print cartridge. (If the cartridge holder has moved back

4

to its home position, press the CARTRIDGE key again or click
Install Cartridge to move it to the center.)

• If you removed the print cartridge by pressing the

CARTRIDGE key , press 1 for OLD BLA CK CAR T or 2 for
OLD COLOR CART on the Sharp Color MFP.

• If you removed the cartridge by clicking the Install Cartridge

button in Printer Manager, click Old Black Cartridge Installed or
Old Color Cartridge Installed.

5

Repeat the nozzle test.

• If the nozzle test line is still broken, clean the print cartridge

carrier contacts. For instructions, see the following section,

Cleaning the print cartridge carrier contacts.

Using print cartridges

Cleaning the print cartridge carrier contacts

Clean the print cartridge carrier contacts only if you have run the
print cartridge nozzle test and wiped the print nozzles and print
quality is not yet satisfactory.

1

Remove the print cartridge.

• To remove the print cartridge, first press the CAR TRIDGE key

on the Sharp Color MFP, or click the Cartridges tab then the
Install Cartridge button in Printer Manager.

2

Unplug the printer power cord. This forces the print cartridge
carrier to remain in the load position.

3

Use a clean, dry cloth to wipe the cartridge carrier contact inside
the print compartment and the contact on the print cartridge. (The
contacts are shaded in the illustration below .)

1-25

Using print cartridges

4

Plug the Color MFP power cord into an electrical outlet.

5

Press the CARTRIDGE key on the Sharp Color MFP, or click the
Cartridges tab then the Install Cartridge button in Printer Man­ager.

6

Replace the print cartridge.

• If you pressed the CARTRIDGE key in Step 5, press 1 for OLD

BLACK CAR T or 2 for OLD COLOR CART on the Sharp
Color MFP .

• If you clicked the Install Cartridge button in Printer Manager in

Step 5, click Old Black Cartridge Installed or Old Color Car-
tridge Installed.

1-26

The print cartridge will return to its home position.

7

Repeat the nozzle test.

If the print quality has not improved after this cleaning process,
replace the print cartridge. If print quality still does not improve,
your Sharp Color MFP may require service.

Sending Pap er Faxes Fro m the Shar p MFP

Document s You Can Fax, Cop y, and Scan . . . . . . . . . . . . . 2-2

Size an d weig ht. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Other restrict io ns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Loading the Documen t. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Removin g a docume nt from the feed e r . . . . . . . . . . . . . . . . . . . . 2-5

Resolut ion and Con trast . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Reso lu tio n s et tin g s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Contr a st settin g s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . 2-8

Using the REDIAL ke y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Sending a Fax by Automat ic Dialling. . . . . . . . . . . . . . . . . 2-10

Storing fax and tele phon e numbe rs for Automa t ic Diallin g . . . . 2-11

Clearing numb e rs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Making changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Rapid Key Diallin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Speed Diallin g. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Direct Keypad Diallin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Using the HOLD/SEARCH ke y. . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Automa tic redia llin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Spea ke r. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Ring e r. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

2-1

Documents You Can Fax, Copy, and Scan

Size and w eight

The size and weight of documents that you can load in the docum ent
feeder depend on whether you load one page at a time or several pages
at once.

Loading one page at a time:

Minimum size

148 mm

140 mm

Minimum weight

52 g/m²

Loading several pages at once:

Minimum size

148 mm

140 mm

Maximum size

Maximum weight

Maximum size

216 mm

157 g/m²

216 mm

1 m

297 mm

2-2

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

80 g/m²

Documents You Can Fax, Copy and Scan

Note: Letters or graphics on the edges of a document will not be

scanned.

Letters in the
shaded area will
not be scanned.

4 mm

4 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and cor recting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may
damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, or easily smudged should be
photocopied, and the copy loaded in the feeder.

2-3

Loading the Document

Up to 20 pages can be placed in the feeder at one time. The pages will
automaticall y feed into the machine sta rting from the botto m page.

♦ If you need to send or copy more than 20 pages, place the

additional pages gently and carefully in the feeder just before the
last page is scanned. Do not try to force them in, as this may cause
double-feeding or jamming.

♦ If your document consists of several large or thick pa ges which

must be loaded one at a time, insert each page into the feeder as
the previous page is being scanned. Insert gently to prevent
double-feeding.

1

Adjust the document guides to the
width of your document.

2

Place the document face down and
push it gently into the document
feeder. The top edge of the document
should enter the machine first.

•• The feeder will draw the leading

edge of the document into the
machine. The display will show:

READY TO SEND

3

Proceed with the fax, copy, or scan
operation.

2-4

Important: To prevent the

document from skewing, be sure
the document is straight in the
feeder and the document guides
touch each side of the document.

Loading the Docume nt

Removi ng a document from the feeder

If you need to
remove a document
from the feeder,
open the operation
panel.

Important:

Do not try to remove a document without opening the operation
panel. This may damage the feeder mechanism.

1

Pull the release marked PANEL
RELEASE up and open the operation

panel.

2

Remove the document.

3

Close the operation panel, making
sure it clicks into place.

Click!

2-5

<P=001>

Resolution and Contrast

Before faxing a document, you can use the RESOLUTION key on
the Sharp Colour MFP to adjust the resolutio n and contrast . (To adjust
the resolution and contrast when scanning a document into your
computer, use your Sharp Multifun ction Interface software.)

The default resolution
setting is STANDARD
and the default contrast
setting is AUT O.

You must adjust the
settings each time
you don’t want to use
the default settings.

Note: The resolution and contrast settings are only effective for

transmitting a document. They are not effective for receiving a
document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. T h is

setting gives you the fastest and most economical
transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

HALF TONE: Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64
shades of grey.

Note: In order to transmit in FINE or SUPER FINE resolution , the

receiving fax machine must also have that resolution. If it doesn’t,
your machine will automatically step down to the next best available
setting.

2-6

<P=002>

Contrast settings

AUTO Use AUTO for normal documents.
DARK Use DARK for fa int documents.

1

Load the document(s).

•• The document must be loaded

before the resolution a nd contrast
can be adjusted.

2

Press the RESOLUTION key one or
more times until the desired resolution
and contra st settings appear in the
display.

Resolution and Contrast

•• The first time you move through the

list of resolution settings, the
contrast se tting AUTO will appea r
next to each resolution setting. The
second time you mov e through the
list, the contrast setting DARK will
appear.

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

2-7

Sending a Fax by Normal Dialling

With Normal Dial ling, you pi ck up th e handset (or press the
SPEAKER key) and dial by pr essing the number keys.

♦ If a person answers, you can talk with them through the handset

before sen ding the fax. (If you pressed the SPEAKER key, you
must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the

other fax machine is respond ing.

1

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if
desired.

2

Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.

3

Dial the number of the receiving
machine by pressing the nume ric keys.

2-8

or

4

Wait for the connection. Depending
on the setting of the receiving
machine, you will either hear a
facsimile reception tone or the other
person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key was
pressed) ask them to press their
START key. This causes the
receiving machine to issue a
reception tone.

5

When you hear the reception tone,
press the START key. Replace the
handset if you used it.

•• When transmission is completed,

the fax will beep once.

Sending a Fax by Normal Dialing

Beep

Using the REDIAL ke y

You can press the REDIAL key to redi al the last number dialled. To
send a document, proceed from Step 4 of Normal Dialling . Note that
the speaker will be automatically activated when you press the

REDIAL.

Facsimile reception tone: This is a pronounced, high-p itched tone

that the receiving machine sends to the transmitti ng machine to
indicate that it is ready to receive.

2-9

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by simply pressing a Rapid
Key, or by pressing the SPEED DIAL key and entering a two-di gi t
number.

♦ To use Automatic Dialling, you must first store the full fax or

telephone number in the Sharp Color MFP.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 99 Speed Dial numbers are available.

Speed Dial numbers
01 through 38 are
for Rapid Key
(one-touch) Dialling.

Speed Dial numbers
39 through 99 are
for dialling with the

SPEED DIAL key.

Attach each strip
of Rapid Key
labels as shown
here.

2-10

SPEED DIAL key

Rapid keys

When you store a
number in a Rapid
Key, write the name of
the party on the label.

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialling

1

Press these keys:

The display will show:

2

Press 1 to select SET.

The display will show:

3

Enter a two-digit Speed Dial number by pressing the number keys
(01 to 38 for Ra pid Key Dialling , 39 to 99 for Speed Dialling).

4

Enter the fax or voice number by pressing the number keys (max. of
32 digits including pauses). (Note: A space cannot be entered.)

•• If you make a mistake, press the HOLD/SEARCH key to move

the cursor back to the mistake and then enter the correct number.
The new number will replace the old number.

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(Example)

•• If a pause is required between any of the digits to acce ss a spe ci al

service or an outside line, press the REDIAL key. The pause will
appear as a hyphen. Several pauses can be entered in a row.

(Example)

5

Press the START key.

2-11

Sending a Fax by Automatic Dialing

6

Enter the name of the party by pressing the number keys as shown in
the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the
cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A =

B =
C =
D =
E =
F =

G =
H =

I =

7

Press the START key.

8

Return to Step 3 to store another number, or press STOP to exit. If

22
22 2
22 2 2
33
33 3
33 3 3
44
44 4

44 4 4

J =
K =
L =

M =

N =
O =
P =

Q =
R =

S =

55
55 5
55 5 5
66
66 6
66 6 6
77

77 7
77 7 7
77 7 7 7

T =
U =
V =

W =

X =
Y =
Z =

SPACE =

88
88 8
88 8 8
99
99 9
99 9 9
99

the number will be used for Rapid Key Dialling, you can write the
name on the appropriate Rapid Key label.

99 9

11

2-12

Step 3 or

Clearing numbe rs

1

Press these keys:

Sending a Fax by Automatic Dialing

The display will show:

2

Press 2 to select CLEAR.

3

Enter the Speed Dial numbe r that you want to clear by pressing the
number keys.

4

Press the START key.

5

Return to Step 3 to clear another number, or press STOP to exit .

FAX/TEL # MODE

(Example)

Step 3 or

Making change s

To make changes in a number previously stored, repeat the storing
procedure. Select the Speed Dial num be r for which you want to make
changes in Step 3, and then change the number and/or name when they
appear in the display (St eps 4 and 6, respect ivel y).

2-13

Sending a Fax by Automatic Dialing

♦ A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithi um battery to keep automat ic dial ing numb ers
and other programmed data in memory when the power is turned off.
Battery power is consumed primarily when the power is off. With the
power kept continuousl y off, the life of the batt ery is about 5 years. If
the battery dies, have your de aler or retail er replace it. Do not try to
replace it yourself.

2-14

Sending a Fax by Automatic Dia ll ing

Rapid Key Dialling

If the number you want to dial has been stored for automat ic di alin g as
a Speed Dial number from 01 to 38, you can dial it by pressi ng th e
corresponding Rapid Key. (If the Speed Dial numbe r is from 20 to 38,
press the SHIFT key and then press t he Rapid key.)

1

Load the document(s).
The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

2

Press the Rapid Key corresponding to
the desired Speed Dial number. (If the
Speed Dial numb er is from 20 to 38,
press the SHIFT key an d then press
the Rapid Key).

•• The name of the receiving party will

appear in the display. If no name
was stored, the fax number will
appear. (If the name or number is
incorrect, press the STOP key.)

•• The document will be automatically

transmitted once the connection is
made.

Example: To dial Speed

Dial number 02, press
Rapid Key 02/21.

Example: To dial Speed Dial

number "21", press the
key and then press Rapid Key
02/21.

SHIFT

2-15

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any numb er that has been stored for
Automatic Dial ling.

1

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if
desired.

2

Press the SPEED DIAL key and then
enter the two digits of the Speed Dial
number by pressing the number keys.

•• To enter numbers 1 through 9, first

enter 0 and then the number.

3

Check the display. If the name or
number shown is correct, press the
START key. (If not, press the STOP
key and then repeat Step 2.)

2-16

(Example)

Sending a Fax by Automatic Dia ll ing

Direct Keypad Dialling

You can also enter a full number with th e number keys and th en press
the START key to begin diall ing . You can use th is method to dial a
full number when you don’t need to speak to the other party before
faxing.

1

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if
desired.

2

Enter the number of the receiving
machine by pressing the numeric keys.

•• If a pause is required between any

of the digits to access a special
service or an outside line, press the
REDIAL key. The pause will
appear as a hyphen. Several pauses
can be entere d in a row.

3

Check the display. If the number of
the receiving machine shown is
correct, press the START key.

•• If it is not correct, press the STOP

key to backspace and clear one digit
at a time, and then re-enter the
correct digit(s).

2-17

Sending a Fax by Automatic Dialling

Using the HOLD/SEARCH ke y

If you don’t remember the Rapid Key or Speed Dial number in whic h
you have stored a particular fax number, you can se arch for the
number by followi ng th e steps below. Once you have found the
number, you can dial i t and transmit the load ed document by simpl y
pressing the START key.

1

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

2

Press the HOLD/SEARCH key.

3

Enter the first letter of the stored
name by pressing the appropriate
number key (the key which
corresponds to the required letter) one
or more times until the letter appears
in the display. If the name beg ins with
a special character or number, press 1.

•• If you don’t r emember the first

letter, go to Step 4 (you will scroll
through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will ca use
numbers, not names, to appear when
you scroll.

2-18

4

Press the # key or the * key to scroll
through the names (numbers if you
pressed 0). Stop when the desired
name appears in the display.

•• If no names have been stored that

begin with the entered letter, you
will scroll from the next name, in
alphabetical order, in the list. If no
names/numbers have been stored at
all, NO DATA will appear.

5

Press the START key. The document
will be automatically transmitted once
the connection is made.

Sending a Fax by Automatic Dia ll ing

or

Automatic redia ll ing

If you use automatic diallin g (inclu din g Direct Keypad Diallin g) and
the line is busy, the machine wil l aut omat icall y redial th e number. Up
to 2 redialling attemp ts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key.

2-19

Volume Adjustment

DOWN key UP key

Spea ker

You can adjust the
volume of the speaker
and ringer using the
and DOWN keys on the
operation panel.

UP

1

Press the SPEAKER key.

2

Press the UP or DOWN key.

or

3

When the display shows the desired volume level, press the
SPEAKER key to turn off the speaker.

2-20

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

Volume Adjustment

Ringer

1

Press the UP or DOWN key. (Make sure the SPEAKER key has not
been pressed and the handset is not lifted.)

•• The ringer will ring once at the selected level, then the date and

time will reappe ar in the display.

Display:

RINGER: HIGH

or

2

If you selected RINGER OFF: OK?, press the START key.

RINGER: MIDDLE

RINGER: LOW

RINGER OFF: OK?

Silent ring fax detection sy stem

You can also set your fax machine to receive faxes silently, but ring to
alert you to a voice call. To do so, set the ringer volume to OFF and
set the reception mode to TEL/F AX. When a voice call comes in, a
special ringer on t he fax will ring. Note that extensi on tel ephones wi ll
not rin g.

Note:During intial ringing before the fax picks up the call, the fax
will be silent but extension telephones will ring.

2-21

Receiving Documen ts

Select ing the Recep ti on Mode . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sett ing the recept ion mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Selectin g the rece ivin g unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Using ANS. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Answering with the Sha rp Colo r MFP’s han d set . . . . . . . . . . . . . 3-7

Answering with an ext en s ion pho ne. . . . . . . . . . . . . . . . . . . . . . . 3-8

Rece p tio n Rat i o . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Substit ute Recept io n to Memory . . . . . . . . . . . . . . . . . . . . 3-10

3-1

Selecting the Reception Mode

The Sharp MFP has four modes for receiving incoming calls and faxes:
TEL mode:

This is the most convenient mode for receiving phone cal ls. You can
also receive faxes; however, all calls must first be answered by picking
up the fax’s handset or an extension phone connected to the same line.

FAX mode:
Select this mode when you only want to receive faxes on your line.
The fax will automatically answer all calls and receive incoming faxes.

TEL/FAX mode:
This mode is convenient for receiving bot h faxes and voice calls.
When a call comes in, the fax will detect whether it is a voice call
(including manually di all ed fax transmis sio ns), or an automatic ally
dialled fax. If it is a voice call, the fax will make a special ringing
sound to alert you to answer. If it is an automatically dialled fax
transmission, receptio n wil l begin autom ati cally.

ANS. mode:
Select this mode when an answering machine is connected as
explained in Connecti ng an Answeri ng Machin e in Chapter 7, and you
want the answering machine to answer all calls. This allows you to
receive both voice messages and faxes while you are out.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display
points to the desired mode.

RECEPTION MODE key

3-2

20-FEB 10:30

TEL/FAX

20-FEB 10:30

TEL/FAX

20-FEB 10:30

TEL/FAX

20-FEB 10:30

TEL/FAX

FAX

TEL

ANS.

FAX

TEL

ANS.

FAX

TEL

ANS.

FAX

TEL

ANS.

Selecting the Reception Mode

Selecting the receivi ng unit

If you have connected the Sharp Color MFP to a computer and
installed the Sh arp Color MF P softw are, you can choose wheth er to
have incoming faxes received to the Sharp Color MFP or your
computer.

♦ The initial setting is FAX (reception to the Sharp Color M FP).

1

Press these keys:

The display will show:

2

Press 1 (FAX) to select the Sharp Color MFP, or 2 (PC) to select
your computer.

FAX (Sharp MFP) PC

••

If you select reception to your computer and the reception mode is
set to TEL, you must answer all calls by picking up the Sharp
MFP’s handset. If you hear a fax tone thr ough the hand set when
you answer , the computer will automatically begin reception.

•• If you have selected reception to you r computer and the reception

mode is set to FAX or TEL/FAX, all calls will be answered
automatica lly by the Sharp MFP and faxes received to the
computer. Note that if your Multifunction Inte rface software isn’t
running, faxes will be received to the Sharp MFP.

RECEIVE UNIT

or

3-3

Using TEL/FAX Mode

Press the RECEPTION

MODE

arrow in the display
points to TEL/FAX.

key until the

TEL

FAX

TEL/FAX

ANS.

When the reception mod e is set to TEL/F AX, yo ur fax automati c ally
answers all calls on 2 rings. After answering, your fax monitors t he
line for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an

automatically dialled fax ), it will automatically begin reception of
the incoming document.

♦ If your fax doesn’t detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound
(called pseudo ringing) for 15 seconds to alert you to answer. If
you don’t answer within this time, your fax will send a fax tone to
the other machine to allow the calling party to send a fax manually
if they desire.

Comments:

•• Only the fax will alert you to voic e calls or manually dialled faxes by

pseudo ringin g. An extensi on pho ne con nected to the sam e line will
not ring after the connection has been made.

•• The duration of pseudo ringi ng can be adjusted wit h Opti on Sett ing 8.

See Chapter 9, Option Set tings .

•• You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapt er 9, Option Set ti ngs.)

3-4

Using FAX Mode

Press the RECEPTION

MODE

key until the
arrow in the display
points to FAX.

FAX

TEL

TEL/FAX

ANS.

When the reception mod e is set to FAX, the machi ne will
automaticall y answer all calls on 2 rings and receive incom ing faxes.

2 rings Fax reception

♦

You can change the number of rings on which the machine
answers calls by changing Option Setting 2. (See Chapter 9,
Option Settings.)

♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in
Using TEL mode.

3-5

Using ANS. Mode

Press the RECEPTION

MODE

key until the
arrow in the display
points to ANS.

FAX

TEL

TEL/FAX

ANS.

In ANS. mode, your fax will autom ati cally re ceive voice an d fax
messages if you have connected an answering machine to the Sharp
MFP. See Chapter 7 for more detai ls.

3-6

Using TEL Mode

Press the

RECEPTION MODE

key until the arrow in
the display points to
TEL.

FAX

TEL

TEL/FAX

ANS.

When the reception mode is set to TEL, you must answer all calls
using the Sha rp Color MF P’s hand set or an extensi on pho ne conn ecte d
to the same l ine.

Answering wi th the Sharp Color MFP’s hands et

1

Pick up the handset when the machine rings.

2

If you hear a fax tone, wait until the display shows RECEIVING and
then replace the ha ndset.

Beep

3

If the other party first ta lks and then wants to send a fax, press the

RECEIVING

Note: If you have set Option Setting

12 (Fax signal rec eive) to NO, press

START key to begin reception.

the

START key after speaking (press your START key before the
sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

RECEIVING

3-7

Receiving Documents

Answering with an ex tens i on phone

1

Answer the extension phone when it rings.

2

If you hear a fax tone when you answer an extension phone, wait
until your fax answers (the extension phone will go dead), and then
hang up.

Beep

3

If the fax doesn’t respond, or if the other party first talks to you and
then wants to send a fax, press 5, *, and * on the extension phone
(only on a tone dial phone). Hang up.

Comments:

Phone goes
dead

•• Your fax will not accept the signal to begin receptio n (5**) if a

document is loaded in its feeder.

•• If you have set Optio n Setti ng 12 t o NO and hear a fax tone when you

answer the extension phone, you mus t press 5, *, and * if you are on
a tone dial phone, or walk over to the fax, pick up the handset, and
press the START key if you are on a pul se dial on ly phone.

3-8

Receiv ing Doc ume nts

Reception Ratio

The Sharp Color MFP has been set at the factory to automatic ally
reduce the size of received documents to fit the size of the printing
paper. This ensu res that dat a on the edges of the documen t are not cut
off. If desired, you can turn this function off and have received
documents printed at full size.

Note:If a document is too long to fit on the printing paper, the
remainder will be printed on a second page. In this case, the cut-off
point may occur in the middle of a line.

Note:Auto matic reduction may not be possible if the received
document is too large, contains too many fine gra phics or images, or
is sent at high resolution. In this case, the remainder of the document
will be printed on a second page.

1

Press these keys:

The display will show:

2

Press 1 to turn automatic reduction on, or 2 to turn it off.

The display will show:

3

Press the STOP key.

RECEPTION RAT IO

AUTO 100%

or

ALIGN CARTRIDGE

3-9

Substitute Reception to Memory

In situations where printing is impossible or not recommended, faxes
will be received to the memory of the Sharp Colour MFP. Wh en the
situati on is resol ved, the Sha rp Colour MF P will autom ati cal ly pri nt
the faxes.

Do not unplug the Sharp
Colour MFP when faxes
are received in memory.
This will erase the
memory!

Important!

Once the memory becomes full, fax reception will no longer be
possible. When substitute reception to memory occurs, resolve the
situation as soon as possible to allow normal fax reception and
printing to continue.

Paper jam

CAN’T PRINT DATA

Printing is impo ssible due to a paper
jam. Clear the jam as described in
Clearing Pap er Jams in Chapter 12, and

PAPER JAM

Pri nt cartr idge not i nstalle d or out o f ink

CAN’T PRINT DATA

printing will begin automat icall y.

Install or replace the print cartri dge as
described in Chapter 1, and printing will
begin automatic ally.

OUT OF INK!

Note: This message will also app ear if
you mistakenly set the cartridge type to
"black" after install in g a colour
cartridge. To correct the setting, press
the CARTRIDGE key and then 2
(OLD COLOR) or 4 (NEW COLOR).

3-10

Out of printing paper

Substitute Reception to Memor y

CAN’T PRINT DATA

OUT OF PAPER

and printing wi ll begin automat icall y.

♦ If you received documents in

memory because the fax ran out of
paper, be sure to add paper which is
the same size as the paper previously
used. If not, the document print-out
size may not match the size of the
printing paper.

The paper tray has no paper. Load paper

Print cartridge almost out of ink

CAN’T PRINT DATA

The print cartridge is low on ink and
should be replaced. You can print the

LOW INK!

CHANGE CARTRIDGE

received document one page at a time
by pressing the followin g keys:

Caution!

If the ink runs out while a page is being
printed, th e remaind e r of the page will
be lost.

A color cart ridge is installed

CAN’T PRINT DATA

COLOR CARTRIDG E!

CHANGE TO BLACK

We recommend that you change to a
black print cartridge to avoid the
expense of using color ink to print black
images. A black print cartridge also
provides the best quality for faxes. If
needed, you can press the following
keys to print the fax one page at a time
using the color print c artridge:

3-11

Substitute Reception to Memor y

Paper is l oaded in the manual feeder

CAN’T PRINT DATA

Press the PRINTER key to eject the
paper from the manual feeder and
printing will begin automat icall y. If

CHECK MAN FEEDER

desired, you can print the first page of
the fax on the paper in the manual

REMOVE PAPER

feeder by pressing the following keys:

Note: If faxes received in memory are lost due to a power failure or

other interruption of the power supply, a CLEAR REPORT will be
printed out when the power is restored. This gives information about
the faxes lost, including the fax numbers of the tra nsmitting
machines if they are available.

3-12

Printin g With the Sh arp Colo r MFP

Printing With the Sharp Colo r MFP . . . . . . . . . . . . . . . . . . . 4-3

The Printe r Sof twa re . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Setting th e defa u lt prin te r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Running Printer Manager as an ico n . . . . . . . . . . . . . . . . . . . . . . 4-5

Cancelin g a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Printin g a test pag e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Changing Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Selectin g print qua lity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Choosing a paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Choosin g portrait or lands ca pe pag e orient at io n . . . . . . . . . . . . . 4-8

Choo si n g a pa pe r s iz e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Choosin g ma nu al/s pe cia lt y or au toma tic/normal media . . . . . . 4-10

Increa sing prin t sp ee d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Prevent ing prin t fro m s mea rin g . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Printin g cop ies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Printin g in reve rs e page order (la st pag e first) . . . . . . . . . . . . . 4-13

Printin g co lo r pag es be f ore bla ck . . . . . . . . . . . . . . . . . . . . . . . 4-13

Printin g blac k pa ges befo re co lo r . . . . . . . . . . . . . . . . . . . . . . . 4-14

Printing on Special Media Usin g the Manual Feed er . . . . 4-15

Remo vi n g med ia f ro m th e manual shee t fe e d er . . . . . . . . . . . . 4-17

Printin g on ban n er p ape r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Printing From DOS Applications . . . . . . . . . . . . . . . . . . . . 4-21

Printin g from DOS app lica tion s in Windows . . . . . . . . . . . . . . . 4-21

4-1

Printin g from no n -Wind ows DOS applications . . . . . . . . . . . . . . 4-22

Changin g prin t sett ings for DO S applica t ions . . . . . . . . . . . . . . 4-23

Enablin g Sharp MFP DOS prin tin g . . . . . . . . . . . . . . . . . . . . . . 4-23

Enablin g DOS Prin tin g to oth e r prin t ers . . . . . . . . . . . . . . . . . . . 4-24

Printing a DOS fonts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Adjus tin g the amo u n t of ink u se d for e a ch DOS p rin t job . . . . . 4-24

Printing Media Speci ficati on s . . . . . . . . . . . . . . . . . . . . . . 4-25

Pape r t yp e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Pape r s izes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Tran sp arency and glo ss y pa pe r types . . . . . . . . . . . . . . . . . . . 4-28

Lab el ty pe s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Reco mm e n de d me d ia. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

4-2

Printing With the Sharp Color MFP

Follow the steps below to print with the Sharp Color MFP.

1.

From your software application ’s File menu, select Prin t .

2.

Make sure that Color MF P is the sel ected print e r, th en sele ct the rang e
of pages you want to print.

3.

Click OK (or Print) to begin printing .
Note: If you attempt a print job when PC faxing is in progress, or

attempt P C faxing when print ing is in prog res s, the ini ti al jo b may be
interrupted.

The Printer Softw are

The Sharp Color MFP print er softw are consi sts of Printer Manag er
and the print e r driv er.

Color MFP Pri nter M anag er

Printer Manager lets you monitor and control the ope ration of the
Sharp Color MFP. Printer Manager includes five tabs: Status, Option s,
Cartridges , DOS Pri nti ng and Abo ut. F rom th ese tabs, you c an:

♦ Install and replace print cartridges
♦ Clean and align print cartridges
♦ View print job progress and print cartridge ink levels
♦ Cancel a print job
♦ Control how and when the Sharp Color MFP Printer Manager

window appears on your computer screen

♦ Print a test page

To open the Color MFP Pri nter Manager in Wind ows 95, click Star t
on your computer screen, point to Progr ams and then Color

Multifunction Interface, and select Prin ter Manager on....

In Windows 3.1, double-cli ck on Printer Mana ger in the Sharp MFP
program group.

4-3

Printing With the Sharp Color MFP

Printer driver

The printer drive r includ es two tabs: Paper and Document /Qua lity .
Each tab contains settin gs r elating to print er operati ons and th e
appearance of your print jobs.

From the printer driver setup tabs, you can:

♦ Select a document print option
♦ Change paper type and print quality
♦ Choose dry time delay
♦ Select the paper size, orientation, and paper source
♦ Specify the number of copies to print

You can open the printer driver by clicking on the Print Setup or
equivalent command in an applic ation.

In Windows 95, you can also ac cess the Paper and Document/Quality
tabs from the Sharp MFP Prope rties wi ndow. Click St art , Settings, and
then Print e rs. Right-click the Colo r MF P icon and select Pro perti es in
the sidebar menu.

In Windows 3.1, you can also a ccess the tabs fro m the Cont rol Pan el.
Double-click the Control Panel icon in the Main group, then
double-click the Printers icon in the Control P anel. Click Setu p in the
Printers dialog box, and then cli ck Opti ons .

Setting the default printer

Set the Sharp Color MFP as the default print e r so that it is
automatic ally sele cted when you sel ect the Prin t comm and in an
application.

Note: If you have just installed the Sharp Multifunction Software,
the Sharp Color MFP is already set as the default printer.

4-4

Printing With the Sharp Color MFP

To set the default printer for Windows 95:

1.

From the Start menu, click Settings.

2.

Click Printers. The Printers dialog box appears.

3.

Click the Col or MF P print er icon once to select it.

4.

From the Fil e m enu, click Set As Default.

To set the default printer for Window s 3.1:

1.

From the Main group in Windows Prog ram Manager, doubl e-cli ck the
Control Pan el icon.

2.

Double-click the Printers icon. The Printers dialog box appears.

3.

Double-click Colo r MFP in the Installed Printers scroll box.

4.

Click Close to close the Printe rs dialo g box.

5.

Close the Contro l Pan el Windo w.

Running Printer Ma nage r a s an icon

1.

From Printer Manager, clic k the Options tab.

2.

Make sure Run Minimized is checked.

• When you send a job to pr int, Printer Manager will open as an

icon instead of a window.

Canceling a print job

1.

From Printer Manager, clic k the Status tab.

2.

Click the Ca n c el Print button.

4-5

Printing With the Sharp Color MFP

Printing a test page

To make sure that the Sharp Color MFP is ope rating prope rly, print a
test page. You can print a test page using eit her the panel keys on the
Sharp Color MFP or Printer Manager on your computer.

Note: The contents of the panel key test page and the Printer
Manager test page are different.

Printing a test page using the panel keys

1

Press these k eys on the Color MFP:

The display will show:

2

Press the START key.

• If the test page does not print, see Test Page Does Not Print in

Printing Problems in Chapter 12.

Printing a test page from Prin ter Man ag er

1.

From Printer Manager, clic k the Status tab.

2.

Click the Print T est Pag e button.

• If the test page does not print, see Test Page Does Not Print in

Printing Problems in Chapter 12.

TEST PRINT

PRESS START KEY

4-6

Changing Printer Settings

Use the Sharp Color MF P printer driver software to change printer
settings for Windows appl icati ons. The method you use to open th e
driver software determines how the changes are applied to your print
jobs.

You can open the printe r softwa re from:

♦ The Windows 95 Start menu (or Control Panel in Windows 3.1)
♦ The Print command in an application’s File menu
♦ The Printer Setup (or equivalent) command in an application’s

File menu.

If you open the printer
software from the:

Windows 95 Start menu (o r
Control Panel in Windows 3.1)

Print command in an
applicat ion ’s File menu

Printer Setup (or equivalent)
command in an application’s
File menu

Then changes you make are:

Applied to all print jobs

Applied to that print job only

Stored with the document

Selecting print quality

1.

Open the applic atio n’s File menu .

2.

Choose Print (or Printer Setup).

3.

Windows 3. 1:
In the Printer Setup dial og box , click the Opt ion s but ton.

Windows 9 5:
In the Printer Setup dial og box , click the Prop erti es button.

4.

Click the Document/Qua lity tab to open it.

4-7

Changing Printer Settings

5.

From the Print Quality sel ect ion , click the opt io n you want.

• For high quality graphics, select Normal or High.

• For fast printing, select Fast Draft.

Choosing a paper type

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:

In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click t he Properties button. The Color
MFP property sheets appe ar.

4.

Click the Document/Qual ity tab to open it.

5.

From the Paper Types area, click the paper type you want to use.

Choosing portrait or lands c a pe page orientation

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:

In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click t he Properties button. The Color
MFP property sheets appe ar.

4.

Click the Paper tab to open it.

5.

Select the appropriate orientat ion for your print job.

• The image beside your selection reflects the choice you made.

4-8

Changing Printe r Settings

Choosing a paper siz e

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:

In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

Click the Paper tab to open it .

5.

From the Paper Size list box, click the pap er size you want.

To choose a Custom Paper siz e:

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:
In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

Click the Paper tab to open it.

5.

From the Paper Size list box, select Custom. A dialog box appears.

6.

Enter the width and height of your paper.

7.

Click OK.

4-9

Changing Printer Settings

Choosing manua l/ spec ia l ty media or automatic/normal media

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:
In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

Click the Paper tab to open it.

5.

From Paper Source, select Manual/Specialty Media or Automat­ic/Normal Media.

Increas ing print spee d

There are four procedures that increase the print speed. Perform
Procedure 1 and then send a job to print . If the print speed is not
satisfactory, perform Procedure 2 and send the job again. Continue
performing these procedures and resending the job until print speed is
satisfactory.

♦ Performing these procedures may affect print quality.

Procedure 1

Use this procedure to free memory.

1.

Close other applications not in use.

2.

Close all other open files with in yo ur applicat ion .

Procedure 2

Use this procedure to change the Print Quality setting to a lower
quality, faster setting.

1.

Open the application’s Fil e menu.

4-10

Changing Printe r Settings

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:
In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

On the Document/Quality tab, click Normal or Fast Draft.

Procedure 3

Make sure the Dry Time Delay setting on the Document/Quality tab is
disabled.

Procedure 4

Use this procedure to change the Document Print option to Color Sort.

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:
In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:
In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

On the Document/Quality tab, click Color Sor t.

4-11

Changing Printer Settings

Preventing print from smear ing

1.

Open the application’s Fil e menu.

2.

Choose Print (or Prin t er Setup ).

3.

Win dows 3. 1:

In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:

In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

Click the Document/Qual ity tab to open it.

5.

Make sure Dry Time Delay is checked.

• Dry Time Delay tells the printer to print a page and wait briefly

for the ink to dry before printing another page.

Printing copies

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:

In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:

In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

Click the Paper tab to open it.

5.

In the Copies section, enter the number of copies you wi sh to print.

♦ If you print copies of a multip le page docume nt, the printer does

not automatically collate the copies. For example, if you print ten
copies of a ten-page document, the printer prints ten copies of
page one, ten copies of page two, and so on . To collate the copies,

4-12

Changing Printe r Settings

click Collate. To change the order in which the copies print, click
Reve rse Pa ge Order.

Printing in rever se page orde r (l ast page fi rst)

1.

Open the application’s Fil e menu.

2.

Choose Print (or Printer Setup).

3.

Win dows 3. 1:
In the Printer Setup di alog box, click t he Options button. The Color
MFP dialog box app ears.

Windows 95:

In the Printer Setup di alog box, click The Prop erti es button. The
Color MFP property sheet s appe ar.

4.

Click the Paper tab to open it .

5.

On the Paper tab, click the Reverse Page Order option.

Printing color pages before bla c k

To reduce the number of times you switch betwe en color an d black
print cartridges duri ng a mixed print job :

1.

Make sure you have the color cartridge install ed.

2.

Open the application’s Fil e menu.

3.

Choose Print (or Printer Setup).

4.

Win dows 3. 1

In the Printer Setup di alog box, click t he Options button.
Windows 95:

In the Printer Setup di alog box, click The Prop erti es button.

5.

Click the Document/Qual ity tab to open it.

6.

From the Document Print section, click Col or So rt.

7.

Send the print job.

4-13

Changing Printer Settings

8.

When the printer software prompts you, remove the color cartridge
and replace it with the black cartridge.

Printing black page s befor e color

To reduce the number of times you switch betwe en color and black
print cartridges duri ng a mixed print job :

1.

Make sure you have the black cartridge install ed .

2.

Open the application’s Fil e menu.

3.

Choose Print (or Printer Setup).

4.

Windows 3.1
In the Printer Setup di alog box, click t he Options button.

Windows 95:

In the Printer Setup di alog box, click The Prop erti es button.

5.

Click the Document/Qual ity tab to open it.

6.

From the Document Print sectio n, click Color Sort.

7.

Send the print job.

8.

When the printer software prompts you, remove the black cartridge
and replace it with the color cartridge.

4-14

Printing on Special Media Using the Manual Feeder

Use the manual feeder to print on envelopes , index cards, postcards,
transparencies, glossy paper, and any other media th at cannot be
loaded in the paper tray.

♦ Only one sheet of media can be loaded at a time in the manual

feeder.

1

Flip up the document tray.

2

Insert one sh eet of media into th e manual feeder , print side up, so
that the right edge of the media is against the right guide. Push the
media in until the feeder draws the leading edge in slightly.

•• Insert envelopes lengthwise so that the return address is in the

upper right-hand corner.

The display will show:

CHECK MAN FEEDER
USE AUTO FOR RX

4-15

Printing on Special Medi a

Note: If the media is skewed, pull it out of the feeder and then
reinsert it.

3

Adjust the paper guide to match the width of the med ia.

4

From the application’s File menu, c hoose Print (or Printer Setup).

5

Windows 3.1:
In the Printer Setup dialog box, click the Options button. The Color
MFP dialog box appears.

Windows 95:

In the Printer Setup dialog box, click the Properties button. The
Color MFP property shee ts a ppea r .

6

Click the Paper tab to open it.

4-16

Printing on Special Medi a

7

From Paper Source, select Manual/Specialty Media.

8

Select the appropriate paper size.

9

Click the Document/Quality tab.

10

Select the pape r type.

11

Click OK.

12

Send the job to print.

Note: Faint horizontal lines may appear on some types of envelopes.

Removing me dia from the ma nua l shee t feede r

If you need to remove a sheet of media from the manual sheet feeder,
press the PRINTER key. The media will fe ed out automaticall y.

4-17

Printing on Special Medi a

Printing on banner paper

To print on banner paper, use the manual feeder.

1

Place the stack of banner paper behind your Sharp Color MFP.

2

Flip up the document tray.

4-18

Printing on Special Medi a

3

Grasp the leading edge of the banner paper, pull it up and over the
paper tray, and insert it into the manual feeder. The print side must
be up and the right edge of the paper should be against the right
guide. Push the paper in until the feeder draws the leading edge in
slightly.

The display will show:

4

Adjust the paper guide to match the width of the ba nner paper

5

Flip the original document output support back down.

CHECK MAN FEEDER
USE AUTO FOR RX

4-19

Printing on Special Medi a

6

From your application’s File menu, select Print (or Print Setu p)

7

Windows 3.1:
In the Printer Setup dialog box, click the Options button. The Color
MFP dialog box appears.

Windows 95:
In the Printer Setup dialog box, click the Properties button. The
Color MFP property shee ts a ppea r .

8

Click the Paper tab to open it.

9

From the Paper Source box, select Manual/Specialty Media.

10

From the Paper Size scroll box, select Banner Ltr or Banner A4
depending on the size of banner paper (letter or A4) you are using.

11

Click OK.

12

Send the job to print.

4-20

Printing From DOS Applications

Printing from DOS appli ca tions in Windows

Use these instructions on ly if your appli cat ion runs from the DOS
prompt in Windows. When you print from a DOS appl ication, your
printer uses PCL 3 emulati on. You must install a printer driver for
PCL 3 emulation in each DOS application.

♦ In Windows 3.1, avoid switching from your DOS application to

another application while your job is pr inting.

To print from DOS applicati ons t hat run from th e Windows DOS
prompt:

1.

From the Color MFP Printer Manager, click the Options tab.

2.

Make sure Di sabl e Col or MFP DOS Printi ng (Enabl e DOS Print in g
to other Printers) is not checked.

3.

Make sure you are in Win dows, not native DOS .

4.

Windows 3. 1
Double-click the MS -DOS icon locat ed in the Main group of Windows
Program Manager.

Windows 9 5:
Click the Start but to n, poin t to Programs, and then click M S-DOS
Prompt.

5.

Start your appli c atio n from the MS-DOS prompt .

6.

Install the HP DeskJet 500 C as the current printe r in the DOS applica­tion from which you are printin g.

• Some applications offer a color or black (mono) version of the HP

DeskJet 500C driver. Choose the black (mono) version if you are
printing in black only. Choose the color version if you are printing
in color and black.

• If your application does not offer the HP De skJet 500C printer

driver, insta ll the DeskJet 500 printer driver. You will not be able
to print in color with the DeskJet 500 printer driver.

4-21

Printing From DOS Applications

• For help installing a printer, see your application use r’s documenta-

tion.

7.

If you need to change printer settings that are not in your appli cation ,
use the DOS Printing tab in Print e r Manager.

8.

Print as you normally would from your applicat ion .

Printing from non-Windows DOS appli cations

Follow these steps if you r application runs from the native DOS
prompt, but does not run from the DOS pro mpt in Windows.

1.

From Printer Manager, click the Optio ns tab.

2.

Make sure Disable Color MFP DOS Print ing (Enable DOS Pri nti ng
to other Printers) is not checked.

3.

Start your DOS ap plication.

4.

Install the HP DeskJet 500C as the current printer in the DOS applica­tion from which you ar e printi ng.

• Some applications offer a color or black (mono) version of the HP

DeskJet 500C driver. Choose the black ( mono) version if you are
printing in black only. Choose the color version if you are printing
in color and black.

• If your application doe s not offer the HP DeskJet 500C printer

driver, install the DeskJet 500 printer driver. You will not be able
to print in color with the DeskJet 500 printer driver.

• For help installing a printer, see your application use r’s documenta-

tion.

5.

Create a print file using the "Print To Fil e" functi on of your appl i ca­tion. For help on printing to a file, see your application user’s docu­mentation.

6.

Exit the DOS appli c atio n.

7.

Start Windows.

4-22

Printing From DOS Applications

8.

Start MS-DOS from Windows .

9.

Use this DOS command to copy the print file to the port where the
printer is connected:

copy filename lptn /b
In the above example,

• copy is the DOS copy command.

• filename is the name of the print file crea ted in step 3.

• lptn is the port where your printer is connected. For example,

lpt1 or lpt2.

• /b instructs the computer to send the data in binary form.

Note: Avoid using the DOS Print comm and to send a job to the print er
port. The Print command causes printing delay s.

Changing print settings for DOS applic ations

If possible, use option s in your DOS applicati on to change printer
settings. Use the steps below onl y if you want to change a printer
setting that does not exist in your DOS appli c atio n.

1.

From Printer Manager, click the DOS Pri nt ing tab.

2.

Change settings as needed.

Enabling Sharp MFP DOS printing

To enable DOS printing to the Sharp Color MFP:

1.

From Printer Manager, click the Opt io ns tab.

2.

Make sure Disable Color MFP DOS Print ing (Enable DOS Pri nti ng
to other Printers) is not checked.

4-23

Printing From DOS Applications

Enabling DOS Printing to other printers

To enable DOS printing to other printers:

1.

From Printer Manager, click the Opt io ns tab.

2.

Make sure Disable Color MFP DOS Print ing (Enable DOS Pri nti ng
to other Printers) is selected.

Printing a DOS fonts list

From Printer Manager, click the DOS Pri nting t ab.

1.

2.

Click the Print Fonts button.

Adjusting the amount of ink used for each DOS print job

1.

From Printer Manager, click the DOS Pri nt ing tab.

2.

In the Print Quality setting , click the appropri ate Ink Saver option.

4-24

Printing Media Specifications

Paper types

You can get good print qualit y on man y typ es of plain paper. Sin ce the
quality of plain paper varies widely, you should test the print qualit y
before buying large quantit ies of paper.

Most papers have a preferred print side indicated on the paper
package. Load the paper so the preferre d prin t side faces up.

The printer uses a variety of papers including:

• Xerographic paper

• Bond paper

• Dual-p urpose pape r

• Recycled bond paper

Because all paper varies in physical characteristics, you can receive
mixed results from different packages of paper even though the
packages contain the same type of paper. If you encounter undesirable
results, try the other side of the paper, a different type, or another
package of the same kind of paper.

Do not use the following types of paper with the printe r:

• Erasable bond paper

• Synthetic paper

• Th ermal paper

• Multi-sheet forms and documen ts

• Chemically treated paper (carbonless paper)

• Papers printed with a printing process using chemicals will con-

taminate the paper feed mechanism componen ts (paper with
raised, embossed lettering)

4-25

Printing Media Speci fic ati ons

Most papers have a preferred print side indicated on the paper
package. Load the paper so the preferred print side faces you.

The following paper sizes can be used in the manual feeder:
Length: 127 to 432 mm
Width: 88 to 215 mm
Weight: 76 to 90 g/sqm
Thickness: 0.1 to 0.178 mm

Paper sizes

The Paper Size list in the printer driver includes t hese settings :
Letter 8.5 x 11.0 in.
A4 210 x 297 mm
Legal 8.5 x 14.0 in.
B5 (JIS) 182 x 257 mm
Executive 7.25 x 10.5 in.
A5 148 x 210 mm
A6 105 x 148 mm
Index card 3.0 x 5.0 in.
Post ca r d 4.0 x 6. 0 in.
Envelope 6 3/4 6 3/4 x 3 5/8 in.
Envelope #9 3-7/8 x 8-7/8 in.
Envelope #10 4-1/8 x 9-1/2 in.
Envelope DL 110 x 220 mm

4-26