Sharp FO-1650, FO-1850 User Manual

Download

MODEL

FO-1650 FO-1850

FACSIMILE

OPERATION MANUAL

1.INSTALLATION

2.INITIAL SETTINGS

3.FAX OPERATIONS

4.USING THE ANSWERING MACHINE

5.MAKING COPIES

6.MAKING TELEPHONE CALLS

7.SPECIAL FUNCTIONS

8.OPTIONAL SETTINGS

9.PRINTING OUT REPORTS AND LISTS

10.MAINTENANCE

11.TROUBLESHOOTING SPECIFICATIONS QUICK REFERENCE GUIDE INDEX

WARNING

NOTE

 FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

This equipment has been tested and found to comply with the limits for a Class B

Note:

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turni ng the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.



Increase the separation between the equipment and the receiver.



Connect the equipment into an outlet on a circuit different from that to which the receiver



is connected. Consult the dealer or an experienced radio/TV technician for help.



 The laser component of the UX-1000/1100 is rated Class 1 and complies with 21 CFR 1040.10 and 1040.11 of the CDRH standards. This means that the machine does not produce hazardous laser radiation.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STARSM partner, SHARP has deter-

mined that this product meets the guidelines for energy efficiency.

NERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for other relevant information.

Model Number____________________________________________________________ Serial Number ____________________________________________________________ Date of Purchase __________________________________________________________ Place of Purchase _________________________________________________________

INTRODUCTION

Welcome to the FO-1650/1850 and thank you for choosing Sharp! The FO-1650/1850 combines a fascimile and answering machine into a single unit, allowing you to engage in both fax and voice communications with convenience and economy. In addition, the FO-1650/1850 features plain paper printing and the ability to be connected to a personal computer.

This manual gi ve s yo u ea sy -to-follow in st ru ctions for installing and usin g th e FO-1650/1850. The Table of Contents will show you where instructions for using each feature are located. While you may not need to read every section in detail at first, we recommend you at least look over them briefly.

If you have any questions or problems which cannot be solved by reading this manual, please contact your Sharp dealer.

Important:

This facsimil e machine is not designed for use on a line which has call waiting,

••••

call forwardi ng , and some other sp ec ia l se rv ic es offered by your t el ep ho ne company. If you attempt to use the fax machine in conjunction with any of these services, you may exp er ie nc e er ro rs during transmi ssio n and reception of facsimile messages.

This fax machine is no t co m pa t i bl e with digital tele ph on e sy st em s . N o ot he r fax

••••

machines may be connected to the same line.

Note: The illustrations in this manual show the FO-1650.

INTRODUCTION i

INTRODUCTION

Important safety information

If any of your telephon e equipment i s not oper ating prope rly, you s hould imm ediately

•

remove it from you r te le ph on e li ne , as it m ay cau se har m to th e te le phone network. The socket-outlet shall be installed near the equipment and shall be easily accessi-

•

ble. Never install telephone wirin g during a lightni ng sto rm .

•

Never insta ll teleph one jacks in wet loca tions u nless the jack is sp ecifical ly desig ned

•

for wet locations. Never touch unin sula ted te leph one w ires or term ina ls unl ess the te leph one li ne ha s

•

been disconnected at the network interface. Use caution when installing or modifying telephone lines.

•

Avoid using a teleph one (other than a co rdless type) durin g an electrical sto rm. There

•

may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.

•

Do not install or use the machine near water, or when you are wet. Take care not to

•

spill any liquid s on the machine.

ii INTRODUCTION

TABLE OF CONTENTS

1 INSTALLATION

Unpacking Check List . . . . . . . . . . . . . . . . . . . . . . 1-1

Installing the Imaging Film . . . . . . . . . . . . . . . . . . . 1-2

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . 1-9

2 INITIAL SETTINGS

Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . 2-2

Entering Your Name and Fax Number . . . . . . . . . . . . . 2-4

Entering Letters for Names . . . . . . . . . . . . . . . . . . . 2-5

Setting the Date and Time . . . . . . . . . . . . . . . . . . . 2-7

Selecting the Reception Mode . . . . . . . . . . . . . . . . . 2-8

Answering Machine Set-up . . . . . . . . . . . . . . . . . . . 2-9

Distinctive Ringing . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . 2-20

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . 2-24

3 FAX OPERATIONS

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . 3-1

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . 3-11

4 USING THE ANSWERING MACHINE

Operating the Answering Machine . . . . . . . . . . . . . . . 4-1

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . 4-5

Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

5 MAKING COPIES 6 MAKING TELEPHONE CALLS 7 SPECIAL FUNCTIONS

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

iii

TABLE OF CONTENTS

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Entering and Using Programs . . . . . . . . . . . . . . . . . 7-15

Reminder Function . . . . . . . . . . . . . . . . . . . . . . . 7-20

PC Link Function . . . . . . . . . . . . . . . . . . . . . . . . 7-22

8 OPTIONAL SETTINGS 9 PRINTING OUT REPORTS AND LISTS 10 MAINTENANCE 11 TROUBLESHOOTING

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . 11-1

Messages and Signals . . . . . . . . . . . . . . . . . . . . . 11-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . 11-5

SPECIFICATIONS FCC REGULATORY INFORMATION QUICK REFERENCE GUIDE INDEX

1 INSTALLATION

UNPACKING CHECKLIST

After unpackin g yo ur fax , mak e su re you have all the item s sho wn be low. If any are missing, contact your dealer or retailer.

Received document tray

Paper tray cover

Paper tray

Handset

3 gears and 1 flange

Imaging film

Points to keep in mind when setting up

Rapid key labe ls

Operation manual

Handset cord

Telephone line cord

Sample sharp printing paper (with the FO-1850 only)

Multifunction interface kit (with the FO-1850 only) (two cables, PC interface box, CD-ROM,setup instructions)

♦

The fax must be inst a ll ed on a le vel surface.

♦

Keep the fax away from ai r co nditioners, he at ers, direct sunl ig ht, and dust.

♦

If the fax is moved from a cold to a warm place, it is possible that condensation may form on the reading glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the fax.

♦

If your area expe riences a high incidence of lightning or power surges, we recommend tha t yo u in stall surge prot ec tors for the powe r an d te le ph on e li nes. Surge protectors can be purchased at most telephone specialty stores.

INSTALLATION 1-1

INSTALLING THE IMAGING FILM

The printer unit in your fax creates printed tex t and images by applying heat to the imaging film, which causes toner to be transferred from the film to the page. Follow the steps below to install or replace the imaging film.

Grasp the finger hold on the right side of the printing compartment cover, and pull up to open the cover.

Push back the gree n le ve rs on ea ch sid e of the printing comp artment, and ro ta te the printing head frame up and to the rear.

••••

Caution! The printing head (the strip of metal on the unders id e of the frame) applies heat to th e pr inting film. It may be hot if a docum en t ha s just been printed.

If you are replac ing the imaging f il m , take the old film out of the printin g co m partment and remove the three gears and the flange from the ends of the spools.

1-2 INSTALLATION

INSTALLING THE IMAGING FILM

2 tabs

Take the new fil m out of its package, and insert two of the gears provid ed wi th the fax into the en ds of th e sp ool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool.

••••

Do not yet remove the band which holds the spools together.

2 slots

Hold the empt y sp oo l so that the end with only one slot is on the left, and lower the spools int o th e fr on t of the printing compartment. The gears in the ends of the spool with film should fit into the slots on each side of the printing compartment.

Flange

1 tab

1 slot

Cut the band whic h ho ld s th e sp ools together with scissors, and remove it. Insert the remaining gear into the right end

2 slots

2 tabs

Gear

of the empty spool and the flange into the left end of the empty spool. Make sure the tabs on the gear and the flange fit into the slo ts in the ends of the spool (the gear has two tabs and the flange has one tab).

INSTALLATION 1-3

INSTALLING THE IMAGING FILM

Pull the empty sp oo l to w ar d th e back of the compartment, unwinding the film as you pull.

Insert the emp ty spo ol int o th e ba ck of the compartment so that the gear and the flange fit into the slots on the sides of the compart m en t.

••••

Make sure that the gear engages with the gear below it.

Wind the film slightly (rotate the gear on the right side of the empty spool) so that there is no slack in the film. Make sure that both edges of the film wind onto the spool evenly.

1-4 INSTALLATION

INSTALLING THE IMAGING FILM

FUNCTION

START

Rotate the printing head frame back down, and press down on the " mark in the center of the frame unt il the frame clicks int o pl ac e. Close the printi ng compartment cover.

If you replace d the film, initialize the new film by pressing the the "6" key, and the "#" key on the operation panel. Make sure that "INITIALIZE FILM" appear s in the display, an d th en press the this step if yo u in st al led the initial sa m ple roll of film.)

••••

You must initialize FO-16CR film to make it wind to the star ti ng position for printing. If this is not done, the first pages you print w il l co m e out blank. Note that initialization will not be possible if the paper tray is not in the fax.

START

FUNCTION

key. (Do not perform

PUSH

key,

When to replace the imaging film

The sample roll of imaging film provided with your fax is capable of printing approximately 90 pages of letter size paper. When it is used up, "FILM END " will appear in the display. Replace it with the following imaging film, which is available at your dealer or retailer.

FO-16CR Imaging Film One roll of FO- 16 CR im ag in g fi lm is cap ab le of printing appro xi m at el y 660 pages of

letter size paper.

Caution! The text of documents printed with the imaging film is visible on the used film. If confidential information has been printed, dispose of the film appropriately.

INSTALLATION 1-5

CONNECTIONS

Connect the power cord, telephone line, an d handset as shown below. If desired, you can also connect an extension telephone to your fax.

♦

You can use an extension phone connected to the fax to make and receive calls like any other extension phone on your line. For details on receiving faxes from an extension phone, see "Receiving Documents" in Chapter 3.

Plug the power cord int o a 12 0 V, 60 Hz, grounded (3-prong) outlet.

Caution: Do not plug the power cord into an y other kind of outlet. This will damage the machine and is not cov ered under the warra n ty.

Extension telephone

If you want to connect an extension phone to the fax, first remove the seal covering the "TEL. SET" jack on the fa x, and then insert the en d of the ext en sion phone line into the jack.

AC outlet

1-6 INSTALLATION

CONNECTIONS

Use the handse t to make ordinary phone calls, or to transmit and re ceive documents manually.

Handset

Insert one end of t he tel ep ho ne line cord into the "TEL. LINE" jack. Insert the othe r en d in to a sta nd ard (RJ11C) single-line telephone wall jack.

Note: Be sure to insert the tele-

phone line cord into the "TEL. LINE" jack. Do not inse rt it in to the

"TEL. SET" jack (th e "TEL. SET" jack is only used for co nn ec ti ng an extension phone).

Wall jack

Comments:

Your fax is set for touc h-tone dialing. If you are on a pulse dial (r o ta ry ) line, you

••••

must set the fax for pulse dialing by changing Option Setting 8. This procedure is described in Chap te r 8, "O pt io nal Settings".

FO-1650 only: If you intend to use a computer fax modem on the same phone

••••

line as your fax, see "PC Link Function" in Chapter 7 for a explanation of how you can connect yo ur com p uter to your fax . If you wa nt to us e a computer fax modem on the same lin e bu t do not wa nt to us e th e se tup described in "P C Lin k Function", you must set Option Setting 10 to "NO" as described in Chapter 8, "Optional Set tings".

FO-1850 only: To use your fax with a c omputer, you must connect it to the

••••

computer and install the fax software. Instructions for this are included in the Multifunction interface kit.

INSTALLATION 1-7

ATTACHMENTS

Attach the recei ve d do cu m en t tray by inserting the tabs into the ho le s at the r ea r of the fax.

1-8 INSTALLATION

LOADING PRINTING PAPER

The paper tra y ho ld s th e pa pe r on which received doc um e nt s and copies are printed. Up to 300 sheets of letter or legal size paper from 16 to 24 lbs. (60 to 90 g/m2) can be loaded in the tray. For the best res ul ts , we re co m m en d th at you use Sharp FO-16NA (letter size) or Sharp FO-16NB (legal size) paper.

If the paper tray is in the fax machine, remove the cover. Grasp the end of the paper tray, lift it slightly, and pull it out of the fax machine.

••••

Important: You must remove the paper tray from the fax machine to add paper.

If you are goin g to loa d le gal size paper, press the catch as shown, and pull out the tray extender.

Push the pressure plate down until it locks into posit io n .

Fan the paper and then place it in the paper tray, print side up. Make sure the corners of the paper go under the holder s, and then shake the tray gently to straighten the pa pe r.

INSTALLATION 1-9

LOADING PRINTING PAPER

FUNCTION

STOP

Insert the pape r tr ay int o th e fa x m achine, makin g sure it clicks into place.

Replace the pape r tr ay cov er .

••••

The paper tray c over also serves as a tray for original documents which come out of the fax after scanning for transmission or copying. You can pull out the cover as neede d to ens ure that it catches the documents.

Your fax has been set at the factory to scale the size of the printed image to letter size paper. If yo u ha ve loa de d legal size paper, you must change this setting to legal. To ch an ge the setting, press the

FUNCTION

" key twice, and th en press "1" to select letter, or " ished, press th e change this setting every time you change the pape r si ze .

" key, the "6" key, the "*"

" to select lega l. When fin-

STOP

key. Be sure to

FUNCTION

STOP

Your fax has been set at the factory to print on regula r pa pe r. If you have loaded Sharp FO-16NA or FO-16NB paper, you must change this sett in g to "HIGH QUALITY". To chang e th e se tting, press the " key, the "*" key three times, and then press "1" to select regular, or "2" to select Sharp high quality paper. When finished, press th e change this setting again if you change back to regular paper.

1-10 INSTALLATION

FUNCTION

STOP

key. Be sure to

" key, the "6"

2 INITIAL SETTINGS

SETUP GUIDE

Before you can begin using your fax, there are some settings which must be made with the keys on the operation panel. Some of the settings are required for basic use of your fax, others may or may not be necessary depending on how you want to use the fax. The procedures for making the settings are described in this chapter in the order shown below (with the exception of Caller ID).

Required settings:

♦

Entering your nam e an d fax/telephon e nu m be r in the fax

♦

Setting the fax to the cur re nt dat e an d ti m e

♦

Selecting the re ce ption mode

♦

Answering machine set-up

Settings which may be necessary:

♦

Distinctive ringing: If you subscribe to a distinctive ringing service from your telephone com pa ny (this is a service which all ow s you to us e se ve ra l di fferent devices, each with its own phone number and ringing pattern, on one line), you may want to select ringing patterns for the fax and/or the built-in answering machine.

♦

Caller ID: If you subscribe to a Caller ID service from your telephone company, the fax will displa y and retain infor m ation which the t el ep ho ne com p an y provides about each call. To use this feature, reset Option Setting 13 as described in Chapter 8, "Optional Settings". For information on using Caller ID, see "Caller ID" in Chapter 7.

Other settings:

♦

Storing numbers for automatic dialing: Automatic dialing allows you to dial a full fax or phone number by simply pressing a Rapid Key, or by pressing the

DIAL

key and entering a 2- di gi t nu m be r . To us e au to m atic dialing, yo u mus t

store the desire d fax and phone num be rs in th e fa x.

♦

Volume adjustment: Adjustment of the volume of the speaker, handset, and ringer.

INITIAL SETTINGS 2-1

SPEED

A LOOK AT THE OPERATION PANEL

Before you make the settings, take a moment to familiarize yourself with the operation panel.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forwa rd to the next message.

REC/MEMO key

Press this key to rec ord a phone conversa ti on or a message.

REPEAT key

Press this key to repeat playback of a message.

Number keys

Use these keys to di al numbers, and enter numbers and le tters during number/name storing procedures.

REMINDER key

Press this key to send a fa x and/or voice message to another party or you rs el f at a preset time.

DELETE key

Press this key to erase recorded messages.

REC/MEMO

GHI

PRS

SLOW PLAY

REDIAL key

Press this key to automatica lly redial the last number dialed.

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REPEAT

PLAY/SKIP

ABC

JKL

TUV

OPER

DELETE

DEF

MNO

WXY

FAST PLAY

REMINDER

SPEED DIAL

REDIAL

HOLD/SEARCH

SPEAKER

SLOW PLAY key

Press this key to reduce the speed of message playback.

FAST PLAY key

Press this key to increase the sp ee d of message play ba ck .

SPEAKER key

Press this key to dial a number without picking up the handset.

2-2 INITIAL SETTINGS

HOLD/SEARCH key

Press this key to search for an automatic di aling number, or, during a phone conversa ti on, press it to put the ot her party on hold.

Display

This displays v arious messages during operation and programmin g.

RECEPTION MODE key

Press this key to select the mode of reception.

FUNCTION key

Press this key to select various specia l fu nc ti on s.

RECEPTION

MODE

FUNCTION

RESOLUTION

DOWN UP

MEMORY

VOLUME

A LOOK AT THE OPERATION PANEL

RESOLUTION key

Press this key to adjust the resolution an d contrast before send in g or cop yi ng a document.

MEMORY key

Press this key to sca n a document into memory before transmitting it.

VOLUME keys

Press these keys to adjust the volume of the handset when the handset is lif te d, the volume of the speaker when the SPEAKER key has been pressed, or th e vo lu m e of the ringer at all othe r ti m es .

16/P1 19/G2

17/P2 18/G1

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

20/POLL

COPY/HELP

STOP

STOP key

Press this key to sto p operations before

START

they are completed.

COPY/HELP key When a documen t is in th e feeder, press this key to make a copy. At any othe r time, press this key to print out the Help List, a quick reference guide to the oper ation of your fax.

START key

Press this key to sen d or receive a docu ment.

INITIAL SETTINGS 2-3

ENTERING YOUR NAME AND FAX NUMBER

To have your nam e an d fa x/ telephone num be r (c al le d th e "Sender’s name" and "Sender’s number") printed at the top of every page you transmit, program them by pressing the panel keys as shown below.

♦

You must progra m your na m e an d fa x nu m be r in or d er to co m pl y with the Consumer Protection Act of 1991 (see inside of front cover).

♦

If you enter an inc or rect number or le tt er, press the move the cursor bac k to the mistake, then ente r th e co rr ec t nu m be r or letter. (To

SPEAKER

Press the keys sho wn at left. "ENTRY MODE" will appear in the display.

Press the "#" key 2 times. "OWN NUMBER SET" will ap pear in the display.

Press the

Enter your fax number (max. of 20 digits) by pressing the number keys. (To in-

sert a space between digits, press the

" key. To insert a "+", press the "*"

key.)

Press the

Enter your name by pressing the appropriate number keys as shown on the following page. Press each key repeatedly until the desired letter appears in the display. (Max. of 24 characters.)

move the cursor forward, press the

FUNCTION

START

4 4 4 2

7 7 7 7

SPEAKER

(Example)

7 7

HOLD/SEARCH

key.)

START

key to

key.

7 7

START

(Example: "SHARP")

STOP

Press the

STOP

key.

2-4 INITIAL SETTINGS

START

key and then the

ENTERING LETTERS FOR NAMES

Names are programmed by pressing the number keys. You will notice that letters are marked above each of the number keys "2" through "9". To enter a letter (or number), press the appropriate key one or more times until the letter appears in the display (the num be r wil l ap pe ar first, followe d by the letters in the orde r m ar ke d above the key). The keys used for entering letters and editing are shown below.

Letters and nu mb er s

To enter a letter or nu m be r, press

Space

Press this key twice to enter a space.

ABC DEF

123

GHI JKL MNO

456

PRS TUV WXY

789

SLOW PLAY FAST PLAY

OPER

the appropriate key repeatedly until the desired number/letter appears in the display (t he num b er appears first, then the letters in the order marked above the key).

Delete

Press this key to delete the

SPEED DIAL

REDIAL

HOLD/SEARCH

SPEAKER

letter highli gh ted by the cursor (if the cursor is to the right of the last letter entered, it will backspace and delete the last letter).

Shift

Press this key once to change case (press it again to change back).

Cursor left

Press this key to move the cursor to the left .

Cursor right

Symbols

Press either key r ep ea te dl y un ti l th e desired symbol appears (see the symbol list on the following page).

Press this key to move the cursor to the right.

Comments:

Enter "Q" with the "7" key, and "Z" with the "9" key (these are not marked on the

••••

machine). To enter two letters in succession which require using the same key, press the

••••

SPEAKER key once after ent ering the first le tt er , th en enter the secon d le tt er . To change one indivi du al letter to anoth er, move the cursor t o th at let te r an d

••••

enter the desired letter. The new letter will simply replace the old one.

INITIAL SETTINGS 2-5

ENTERING LETTERS FOR NAMES

Symbol list

To enter a symbol from the list below, press the "#" key or t he "*" key repeatedly unt il the desired sym bo l ap pe ars.

→ ←

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | }

Example

The following is an exa m pl e of ent ering the name "ABC Co. #1" .

♦

The cursor in the display is indicated below by a rectangle:

Step Press these keys: Display

SPEAKER

ABC

MNO

ABC

MNO6MNO

A A A

B B

A A

B B

C C C

ABC

REDIAL

ABC

SPEAKER

MNO

C C

→ ←

o A A A ABC Co

START

2-6 INITIAL SETTINGS

C BC B

CCo

SETTING THE DATE AND TIME

The date and tim e ap pe ar in th e di splay and report s, and ar e pri nt ed at th e to p of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

♦

To correct a mis ta ke , pr es s the the mistake, and then enter the correct number.

FUNCTION

SPEED DIAL

START

(Example: Janu ar y)

(Example: the 5th)

(Example: 1996)

key to move the cursor back to

Press the keys sho wn at left. "ENTRY MODE" will appear in the display.

Press the keys show n at lef t. "DATE & TIME SET" will appear in the display.

Press the

Enter a 2-digit num be r fo r th e m on th ("01" for January, "02" for February, "12" for December, etc.).

Enter a 2-digit nu mbe r fo r th e da y (" 01 " to "31").

Enter the last 2 digits of the year. (Note: In the year 2000, "00" will appear for the year.)

START

key.

(Example: 9:25)

START

STOP

Enter a 2-digit nu mbe r for the hour ("01" to "12") and a 2-di gi t nu m be r fo r th e m in ute "00" to "59").

Press "*" to select A.M., or "#" to select P.M.

key.

START

key and then the

Press the

STOP

INITIAL SETTINGS 2-7

SELECTING THE RECEPTION MODE

Your fax has three modes for r e ce iv ing incoming ca ll s and faxes:

TAD mode:

machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically. ("TAD" stands for "Telephone Answering Device".)

TEL mode:

and fax messages on the same line. You must answer all calls, including fax messages, usin g th e fax’s handset or an ex te ns io n phone connecte d to the sam e line.

FAX mode:

line. The fax will answer all calls and receive incoming fax messages automatically.

Select this mode when you are out and want the built-in answering

Select this mode whe n yo u are in and want to rece iv e both voice calls

Select this mode whe n yo u only want to receiv e fa x m es sa ge s on you r

Setting the reception mode

Set the mode of recepti on with the

RECEPTION

MODE

FUNCTION

TAD mode cannot be se lected unless a ge ne ra l ou tg oi ng message has

Note:

been recorded as described in "Answering Machine Set-up" in this chapter.

RESOLUTION

RECEPTION MODE

••••

To select TAD , pr es s the key until "GENERAL OGM PLAY" appears in the display ("TAD" will app ear af te r th e general outgoi ng me ss ag e pl ay s).

••••

To select TEL, pr ess the key until "TEL" appears in the display.

••••

To select FAX, pr es s th e key until "FAX" appears in the display.

key on the panel.

FO-1850 only: Selecting the receiving unit

If you have connected the FO-1850 to a personal computer with the provided PC interface box, yo u can choose whether to have incoming fa xes received by the FO-1850 or by your computer. The initial setting is "FAX" (reception by the FO-1850). T o ch an ge the setting, foll ow th e st eps below.

For detailed inf or m ation on how faxes w il l be rec ei ve d if you cho os e re ce pt io n by your computer , see "PC reception" in "Receiving Doc um e nts" in Chapter 3.

FUNCTION

Press the key. "RECEIVE UNIT" will appear in the display.

Press "1" (FAX) to select the FO-18 50 , or "2" (PC) to select your comput e r .

FUNCTION

key and the "#"

2-8 INITIAL SETTINGS

ANSWERING MACHINE SET-UP

About the answering machine

The FO-1650/1850’s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. Up to 24 minutes of voice messages can be recorded when no documents are stored in memory (memory capacity will vary depending on current memory features in use).

When the recept io n m od e is set to T. A.D . , th e answering mach in e w il l au to m at ic al ly answer incoming calls and play your outgoing message (this is your recorded greeting which informs callers that they can leave a message or send a fax). Voice callers can leav e a message, and fax transmissions will be received automatically.

The built-in answering machine has four different "boxes" in which voice mes sages from callers can be recorded. This allows individuals in your office or members of your family to each receive their own private messages. A passcode can be programme d fo r ea ch box to pr ev en t ot her people from listening to or erasi ng messages.

The General Box is fo r ge ne ra l us e, and Boxes 1, 2, and 3 ar e ea ch for personal use. An outgoing me ss ag e fo r th e G en eral Box must be recor de d, and an outgoing message must also be recorded for each personal box used.

When the answering machine answers a call, the caller will hear the general outgoing message. If the caller wants to leave a message in the General Box, they should wait for the be ep and then speak. If th e ca ll er wants to send a fax to the General Box, they sho ul d pr es s th ei r Sta r t key . By pr es si ng the ir Start key after speaking, the caller can leave a voice message and send a fax without having to place a separate telephone call.

If the caller wants to leave a message in a personal box, they must enter the number of the bo x (" 1" for Box 1, "2" for Box 2, or "3" for Box 3) by pre ssin g th e appropriate key on their telephone before the beep. The outgoing message fo r the selected box wil l pl ay , an d th e ca ll er can then leave a mes sa ge or pr es s th ei r Start key to send a fax.

When a fax is sent to a personal box, it will not be printed out immediately. Instead, it will print out w he n yo u pl ay bac k th e m es sa ge s le ft in th e bo x. I f yo u pr ogram a passcode for the bo x, you will be able to re ce iv e co nfidential fax es . Whe n a fa x is sent to the General Box, it will be printed out immedi ately unless a passc od e ha s been programmed fo r the General Box, in which case it will be printed out after message play ba ck .

Note: To leave a message in a pe rs on al box , the caller must be on a tou ch - t on e

phone.

INITIAL SETTINGS 2-9

ANSWERING MACHINE SET-UP

Recording an outgoing message

To use the built-in answering machine, you must first record a general outgoing message. This must be done even if you only intend to use personal boxes. An outgoing message for each personal box used must also be recorded. A personal box cannot be accessed if it does not have an outgoing message.

The following is an ex am p le of a general outgoi ng me ss ag e: "Hello, this is th e Jo ne s fa m il y. We are not at home rig ht now . If yo u w ou ld lik e to

leave a general me ss ag e, ple as e sp eak after the beep . If you wo ul d li ke to leave a private message, press "1" for John, "2" for Jane, or "3" for Billy before the beep. If you would like to send a fax, press your facsimile Start button."

The following is an example of an outgoing message for a personal box: "This is Jane’s personal box. Please leave a message after the beep."

FUNCTION

START

(Example)

Press the keys sho wn at left. "T.A.D.

SETTINGS" will appe ar in the display.

Press the "#" key. OGM RECORDING will appear in the display.

Press the

Press a numeric key to select the outgoing message yo u want to record:

••••

"0": General outgoing message

••••

"1": Box 1 outgoing message

••••

"2": Box 2 outgoing message

••••

"3": Box 3 outgoing message

••••

"4": Transfer outgoing message

(This is used for the Transfer funct io n,

which is described in "O th er

Functions" in Chapter 4.)

START

key.

2-10 INITIAL SETTINGS

ANSWERING MACHINE SET-UP

STOP

STOP STOP

Pick up the handse t an d sp ea k in to it.

••••

The general outgoing message can be

up to 60 seconds long. A personal

outgoing message can be up to 30

seconds long.

••••

While recording, the display will show

the time remaining to re cord .

When finished , re pl ac e th e ha nd se t or press the

••••

If your message exceeds the ti m e li m it

or more than 6 seconds of silence is

detected, reco rd in g w il l st op

automatically.

Go back to Step 4 to record an outgoing message for another box, or pres s the

STOP

and time display.

STOP

key.

key twice to return to the date

To listen to or erase an outgoing message

To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then pre s s the

DELETE

or the key twice. Note that the general outgoing message cannot be erased. If you need to change it, sim p ly rep ea t the recording pr oc ed ure.

Note: If an extension phone is connected to the FO-1650/1850, an outgoing mes-

sage cannot be re co rd ed , pl ay ed , or deleted while th e ex te ns io n ph one is being used (while LINE IS IN USE appears in the disp lay).

to erase it. To return to the date and time display, press the

PLAY/SKIP

key to listen to it,

STOP

INITIAL SETTINGS 2-11

ANSWERING MACHINE SET-UP

Programming a passcode

A 3-digit passcode can be programmed for each of the boxes. If this is done, the passcode must be entered before messages in the box can be listened to or erased. Program a new passcode or clear a previously programmed passcode by pressing the panel keys as shown below.

♦

The numbers "1" , "2", and "3" cannot be selected for the first digit of the passcode.

FUNCTION

1 2

(Example)

4 5

START

(Example)

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys sho wn at left. "BOX PASSCODE" will appear in the display.

Press "1" to enter a passco de , or "2" to clear a previously programmed passcode.

Enter the number of the box for which you want to program or clear a passcode by pressin g th e ap propriate numeric key. If you are clearing a passcode, go to Step 6.

Enter a 3-digit pa ss co de by pr es si ng the number keys.

key.

START

key and then the

Press the

STOP

Note: To ensure conf i de ntiality, pass co des cannot be chec ked. If you have forgot-

ten a passcode, clear it and program a new one.

2-12 INITIAL SETTINGS

ANSWERING MACHINE SET-UP

Fax reception in boxes

As explained at the be gi nning of this sect io n, a cal le r ca n pr es s th ei r Start key after accessing a box to send a fax to that box. In this case, the fax will not be printed out until you listen to the messages in the box. If you don’t want to receive faxes in boxes, you can turn this function off. When the function is turned off, all faxes will be printed out as soo n as t he y ar e re ce iv ed , le av in g m ore memory avail ab le for voice messages.

Follow the step s below to turn the Fax box functi on on or off (it has been turned on at the factor y) .

FUNCTION

1 2

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys shown at left. "FAX BOX" will appear in the display.

Press "1" to turn the Fax box fu nc ti on on, or "2" to turn it off.

Press the

STOP

key.

INITIAL SETTINGS 2-13

ANSWERING MACHINE SET-UP

Setting ICM time

Incoming messages (ICMs) are the messages which ca llers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this set ti ng to 15 , 30, or 60 seconds.

FUNCTION

(Example)

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys sho wn at left. "ICM RECORD TIME" wil l ap pe ar in the display.

Press a numeric key to select the desired ICM recording time:

••••

"1": 15 seconds

••••

"2": 30 seconds

••••

"3": 60 seconds

••••

"4": 4 minutes

Press the

STOP

key.

2-14 INITIAL SETTINGS

ANSWERING MACHINE SET-UP

Fax reception on TAD failure

If the memory for recording incoming messages becomes full while you are out, the answering mac hi ne will no longer be able to re co rd me ss ag es . Th e O N TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦

Automatic fax re ception "NO": The FO-1650/1850 will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-1650/1850 from a remote location, you can wait until it answers, liste n to your messages, and then erase them (see "Remote operations" in Chapte r 4).

♦

Automatic fax reception "YES": The reception mode will switch to allowing the FO-1650/1850 to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see "Remote operations").

Automatic fax re ception is set to NO at the factory be fore shipping. If you want to set it to YES, press the panel keys as follows:

FUNCTION

1 2

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys shown at left. "ON TAD FAILURE" will ap pe ar in the display.

Press "1" to turn automa ti c fa x re ce pt io n on, or "2" to turn it off.

Press the

STOP

key.

FAX

mode,

INITIAL SETTINGS 2-15

ANSWERING MACHINE SET-UP

Calling Party Control detection

When a caller hangs up, the central telephone exchange will issue a signal called a Calling Party Control (CPC) signal. The built-in answering machine has been set to detect this signal, and this allows it to immediately stop recording when a caller hangs up, thereby saving memory space and freeing yo u from having to listen to long periods of silence when you play back your messages.

However, if you are a subscriber to such telephone services as Call Waiting or Call Forwarding, signals used by these services may be mistaken for a CPC signal, causing the mach ine to hang up durin g a ca ll . In this case, follow the steps below to turn off CPC detection.

Note: CPC detection may not operate properly in some telephone exchanges. For

this reason, periods of silence and /or telephone co m pa ny sig na ls ma y be recorded even if CPC detection is turned on.

FUNCTION

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys shown at left. "CPC DETECTION" wil l ap pe ar in the display.

Press "1" to turn CPC detect io n on , or "2" to turn it off.

Press the

STOP

key.

2-16 INITIAL SETTINGS

DISTINCTIVE RINGING

Distinctive ringing in FAX mode

Distinctiv e ri ng in g is a service offer ed by so m e lo ca l telephone com pa nies which allows you to use up to four different telephon e numbers, each with a different ringing patter n, on your regular single line. If you subscribe to a distinctive ringing service, you ca n se t yo ur fax to automatically answer wh en it de tects one of those ringing patterns, thereby allowing you to us e the number corresponding to that pattern as an exclusive fax number.

Important:

To use distinct iv e ri nging, you must sub sc ri be t o a di st in ctive ringing se rv ic e fr om

••••

your local phon e company. Do not make this setting if you do not subscribe to a distinctive ri ng ing service.

Your fax may not be compatible with some distinctive ringing services.

••••

When using this f ea tu re , you must set the reception mode of you r fa x to FAX as described in "Receiving a Document" in Chapter 3. When your designated fax number is dial ed , yo ur f ax will aut om a tically answer and begin recept io n after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your othe r nu m be r s is dial ed , th e fax will ring; howev er , it will not ans w er .

To use distinct iv e ri nging, select on e of t he rin gi ng patterns below for your fax by pressing the panel keys as shown on the following page. The selections are as follows:

1. RING PATTERN 1: Two short rings.

2. RING PATTERN 2: One short, one long, and one short ring.

3. RING PATTERN 3: Two sh or t rings and one long rin g.

4. STANDARD RING: Your sta nd ar d (n or m al ) ri ng in g pa ttern.

5. OFF SETTING: Answer all ringin g pa tt er ns (th is tur ns

distinctive ringing off).

Your fax has been set to "5" at the factory.

INITIAL SETTINGS 2-17

DISTINCTIVE RINGING

FUNCTION

(Example)

STOP

Distinctive ringing in TAD mode

Press the keys show n at lef t . "O PTI O N SETTING" will appear in the displa y.

Press the keys show n at lef t . "DISTINCTIVE RING" will appear in the display.

Select a ringing pattern by entering the appropriate number ("1" to "5" as shown in the list on the pr ev io us pag e).

Press the

STOP

key.

You can also use distinctive ringing with the built-in answering machine. By turning on the TAD distinctive ringing se tt in g as sho w n on the f ol lo win g page, each ringi ng pattern will be assigned to a message box as follo ws when the reception mode of the fax is set to TAD .

STANDARD PATTERN: GENERAL BOX PATTERN 1: BOX 1 PATTERN 2: BOX 2 PATTERN 3: BOX 3

Each box is accessed by calling the number of its ringing pattern. For example, if a caller dials th e nu m be r co rr es po nding to ringing pattern 2, the an swe r i ng ma ch in e will answer, the outgoing message for Box 2 will play, and the caller can then leave a message in Box 2. Fax tr a ns m is si on s can be received w it h an y of the ringing patterns.

2-18 INITIAL SETTINGS

DISTINCTIVE RINGING

♦

Note that the abov e as si gn m en t of ringing patte rn s to box es is no t af fe cted by the distinctiv e ri ng in g se tting for FAX mode desc ri be d on the previous page . The above assignment is effective when the fax is in TAD mode, and the selection made for FAX mode is ef fective when the fax is in FAX mode.

An outgoing message must be recorded for each box us ed with distinctive ringing. If an outgoing message is not recorded for a box, the answering machine will not answer when the corresponding number is dialed. However, if you have selected that ringing pa tt ern for fax recept io n in FAX mo de as de sc ri be d on the pre vi ou s page, the fax wi ll ans wer that patter n an d re ce iv e a document just lik e it does in FAX mode.

As an example, you co uld have the answering machine ans w er onl y th e standard ringing pattern by recording an outgoing message only for the General Box. The other patterns would be left free, so you could use one of them for fax reception as described on the previous page, and another for a computer modem or other device.

To turn distinct i ve r in gi ng in TAD m od e on , press the panel ke ys as fo ll ows :

FUNCTION

STOP

Press the keys show n at lef t . "DISTINCTIVE RING" will appear in the display.

Press "1" to turn distinctive ringing in TAD mode on, or "2" to turn it off.

Press the

STOP

key.

INITIAL SETTINGS 2-19

STORING NUMBERS FOR AUTOMATIC DIALING

Automatic dia li ng is a qu ic k an d co nv en ie nt way of dialing wh ic h is don e by eit he r pressing a Rapid Key (Rapid Key Dialing), or pressing the entering a 2-digit number (Speed Dialing). It can be used for both fax transmissions and voice calls.

To use automat ic dia li ng , yo u m us t fi rs t st or e the full number in yo ur fax and ass ig n a 2-digit Speed Dial number to it. You can also enter a name which appears in the display when the number is dialed. Up to 99 numbers can be stored.

♦

Speed Dial number s f ro m "01 " to "20" ca n be use d fo r bo th Ra pi d Key Dial in g and Speed Dialing; Spee d D ia l nu m be rs from "21" to "99" can on ly be us ed for Speed Dialing.

♦

To allow easy iden ti fi ca ti on of th e R ap id Keys , at ta ch eac h strip of Rapid Key labels above the appropriate row of Rapid Keys. The arrangement of the keys is shown in "Operation Panel" at the beginning of this chapter. Each time you store a number for Rapid Key Dialing, write the name of the party above the appropriate key.

Storing numbers

Comments:

SPEED DIAL

key and

You may need to add a pause between certain digits in the number to allow time

••••

for connection. For example, if you are on a PBX telephone system that requires an access number to be dialed (such as "9") to access an outside line, you will need to enter a pause between the access number and the telephone/fax number of the other party. Pauses are entered by pressing the REDIAL key (2 seconds per pause). If necessary, several pauses can be entered in a row.

To enter letters for names or correct a mistake, see "Entering letters for names"

••••

in this chapter.

FUNCTION

Press the keys shown at left. "FAX/TEL. # MODE" will appe ar in the display.

Press "1" to select SET.

2-20 INITIAL SETTINGS

STORING NUMBERS FOR AUTOMATIC DIALING

(Example)

START

(Example)

GHI

DEF

ABC

…………

WXY

(Example)

Enter a 2-digit number (from "01" to "99") by pressing th e nu m ber keys. This will be the Speed Dial nu mbe r .

Enter the fax or voice num b er by pressing the number keys (max. of 32 digits in-

cluding pauses).

Press the

Enter the name of the locat io n or party by pressing number keys as described in "Entering Letters for Names" in this chapter (max. of 20 characters). If you don’t want to ente r a na m e, ski p th is step.

START

key.

Step 3 or

START

STOP

Press the

Return to Step 3 to store another number, or press ber will be used for Rapid Key Dialing, you can write the name on the label above the appropriate Rapid Key.

START

STOP

key.

to exit. If the num-

INITIAL SETTINGS 2-21

STORING NUMBERS FOR AUTOMATIC DIALING

Clearing numbers

Note: You cannot clear a number if it is used in a program or timer operation, or if it

is included in a Grou p Key . Fi rs t cl ea r th e nu m be r from the operat io n or group, then perform the following clearing procedure. To check where the number is used, print out the "Program/Group List and/or the "Timer List" as described in Chap te r 7.

FUNCTION

START

Step 3 or

STOP

(Example)

Press the keys show n at lef t. "FAX/TEL. # MODE" will appear in the display.

Press "2" to select CLEAR.

Enter the Speed Dial number that you want to clear by pre ss in g th e nu m be r keys.

Press the

Return to Step 3 to clear another number, or press

START

STOP

key.

to exit.

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the code nu m be r fo r w hi ch you wa nt to m ak e ch an ge s in Step 3, and then change the numbe r an d/ or name when they ap pe ar in the display (Step s 4 an d 6, respectively).

Numbers and letters are changed as described in "Entering letters for names" in this chapter.

♦

A lithium batte r y ke ep s automatic dial ing numbers in memory

Your fax uses a lithi um ba tt ery to keep automatic dialing numb ers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery di es, have your dealer or retailer replace it. Do not try to replace it yo ur self.

2-22 INITIAL SETTINGS

STORING NUMBERS FOR AUTOMATIC DIALING

Storing Numbers in Group Keys

Group Keys allo w you to di al a group of fax num bers by simply pr es si ng the appropriate Group Key once. They are convenient for the Broadcasting function, which is used to transmit a document to a group of fax machines.

Rapid Keys 18/G1 and 19/G2 can be progr am med as Group Keys. To pr ogram or clear a Group Key , fo ll ow th e st ep s be low. Note that one key can no t be simultaneo usly pr o gr am m e d as bot h a R ap id Key an d a G roup Key.

♦

Up to 20 fax numbers can be stored in one Group Key.

♦

Only Speed Dial numbers can be stored in a Group Key. Full numbers cannot be stored.

♦

A Group Key cannot be cleared if it is being used in a programmed Broadcasting operation. First clear the programmed operation as described in "Entering and Using Programs" in Chapter 5, then clear the key. If you need to check which program the key is used in, print out the Program and Group List as described in Chapter 7.

FUNCTION

Press the keys sho wn at left. "GROUP ENTRY MODE" will appear in the display.

18/G1

START

Step 3 or

(Example)

STOP

Press "1" to program a Group Key, or "2" to clear a Group Key.

Press a Group Key (Rapid Key 18/G1 or 19/G2) to select it. If you ar e cl earing the key, go to Step 5.

Enter the Speed Dial numbers of the receiving machines.

Press the

Return to Step 3 to program or clear another Group Key, or press

START

key.

STOP

to exit.

INITIAL SETTINGS 2-23

VOLUME ADJUSTMENT

You can adjust the vol um e of th e sp eaker, handset , an d ri ng er using the UP and

DOWN

Speaker

The speaker has thre e volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speak er, press the key until the desired level appears in the display. Press the to turn the speaker off.

Handset

The handset receiver has two volume levels: HIGH and MIDDLE. To adjust the volume of the handset receiver, lift the handset and then press the key until the desired level appears in the display.

Ringer

The ringer has fo ur vol um e level s: HI G H, M IDD L E, LO W , an d O FF . To adj us t th e volume of the ring er, press the the display (make sure the not lifted). The fax will ring at th e ne w volum e lev el eac h ti m e yo u ch an ge t he lev el . If you select OFF, press the

keys on the operat ion panel.

SPEAKER

START

key and then press the UP or

SPEAKER

DOWN

key until the desi re d level appears in

has not been pressed and the handset is

key to confirm your selection.

key again

DOWN

2-24 INITIAL SETTINGS

3 FAX OPERATIONS

SENDING DOCUMENTS

Transmittable documents

Your fax can transmit most standard office documents. Specific guidelines are as follows:

Size and weight

The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time:

14 lbs. 36 lbs.

(52 g/m2)

(157 g/m

)

5.0"

(128 mm)

5.8"

(

148 mm

)

Several sheets at once:

14 lbs. 20 lbs.

(52 g/m2)

The area of the document which is scanned by the fax is slightly smaller

Note:

than the actual docum e nt size. The scannin g wid t h is 8. 3 in ch es , an d th e scanning length is the length of the document minus 0.32 inches.

(80 g/m

)

5.0"

(128 mm)

5.8"

(148 mm)

Other restrictions

♦

Documents written in yellow, greenish yellow, or light blue ink cannot be

transmitted , as the scanner does not re co gnize these colors .

♦

Ink, glue, and co rr ec ti ng fluid on documen t s must be dry before the y are

transmitted.

♦

All clips, staples, and pins must be removed from documents before

transmission. I f th es e ar e no t removed, they ma y da m ag e th e fa x.

39.4"

(1.0 m)

8.5"

(216 mm)

14"

(356 mm)

8.5"

(216 mm)

♦

Documents whic h are patched, tap ed , to rn , sm a ll er than the minimu m siz e, carbon backed, or easily smudged should be photocopied, and the copy used for transmission.

FAX OPERATIONS 3-1

SENDING DOCUMENTS

Loading the document

Up to 20 pages can be placed in the feeder at one time. The pages will be automatica ll y fe d in to the fax sta rting from the pa ge on th e bo tt om .

♦

If you need to send or co py mo re tha n 20 pag es , place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦

If your document consists of several large or thick pages which must be loaded one at a time, inse rt eac h pa ge int o th e fe eder as the previo us pag e is bei ng scanned. Inser t ge ntly to prevent do ub le -feeding.

Important:

If you need to remove the document from the feeder before transmission or copying, first open th e operation panel by pulli ng the front edge up (grasp it at th e "PANEL RELEASE" mark), and then remove the document. If you try to pull the document out without openin g the operation pa nel, you may damag e the feeder mech an is m .

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the docu m en t should enter the fax first.

••••

The feeder will draw the leading edge of the document into the fax. READY TO SEND will appear in th e di sp lay.

You can now either m ak e re so lution and/or contras t settings as described in the following section, or dial the other party as described in the section, "Dialing and transmission".

3-2 FAX OPERATIONS

SENDING DOCUMENTS

Optional transmission settings

If desired, there are several transmission se ttings which you ca n m ak e be fo re dialing and tran sm i t t in g th e document.

To make the settings, the document must first be lo aded in the feeder.

Note:

Resolution

Your fax has four r esol ution settings . If you do no t m ake a setting, the fax will automatically send the document in STANDARD resolution.

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fast es t an d m os t ec on om i ca l tr ansmission.

FINE: Use FINE for impro ve d re pr oduction, especi al ly with

documents cont aining small letters or fine drawings.

SUPER FINE: Use SUPER FINE when you need the highest quality of

reproduction.

HALF TONE: Use HALF TONE for phot og ra ph s an d il lu strations. The

original will be reproduced in 64 shades of gray.

In order to transmit in FINE or SUPER FINE resolution, the receiving fax

Note:

machine must als o ha ve tha t re solution. If it do es n’ t, you r fa x wil l automaticall y step down to the next best available setting.

Contrast

The contrast is no rmally set to AUTO, which mean s that the fax automa ti cally controls the contrast, but for faint documents you can change the setting to DARK.

Setting the resolution and contrast

RESOLUTION

key one or

RECEPTION

MODE

FUNCTION

RESOLUTION

MEMORY

Press the more times until the desired resolution and contrast set tings appear in th e di splay.

••••

The first time you mov e th ro ug h th e list of resolut io n se ttings, the cont ra st setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

FAX OPERATIONS 3-3

SENDING DOCUMENTS

Cover Sheet

You can have your fax gen erate a cover shee t an d se nd it as the last page of th e transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialing number is used. The total num be r of pag es sent is ind ic at ed on th e bottom.

♦

Your name and number must be progr am m e d in ord er for them to appe ar on the cover sheet. (See "En te r i ng Your Nam e an d Fa x N umber" in Chapter 2. )

To include a cover sheet with each transmission, set Option Setting 14 to "YES" as described in Chap te r 8, "O pt io na l Settings". Note th at onc e Option Setting 14 is set to "YES", cover sheets will be automatically included with every transmission until you change the setting to "NO".

When the cover sheet function is turned on, you can also select a message which will appear as a head er at the top of the cov er she et . To do so , follow the steps below. Note that the message se le ct io n is onl y effective for on e tr ansmission.

Example

FUNCTION

(Example)

Press the keys s hown at left. "COVER SHEET HEAD" will appear in th e di sp la y.

Select a message by entering a number

from "

" to "4" as shown below:

"1": URGENT

": IMPORTANT

"3": CONFIDENTIAL

": PLS. DISTRIBUTE

3-4 FAX OPERATIONS

SENDING DOCUMENTS

Batch Page Numbering

This setting is used to change the page numbering of the transmitted document from simple num be ring ("P.1", "P.2" , et c.) to batch number ing, which means t ha t a slash and the tota l nu m be r of pag es bei ng sent are added af te r ea ch page number (for example, "P. 1/ 5" , "P.2/5", etc.). Thi s al lo w s th e re ce iv er to ch ec k fo r an y missing pages.

key.

do not

include the cover sheet in the total

Press the keys s hown at left. "PAGE COUNTER SET" will appear in the display.

Enter the total number of pages ("01" to "99") by pressing the number keys .

♦

If you are sending a cover sheet, number of pages. Your fax will adjust the number to include the cover sheet automatically.

♦

If you need to canc el a batch number entry, remove the document from the feeder or press the

♦

If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. "PAGE E" will also appear in the "NOTE" column of the Transaction Report if it has been set to print out.

FUNCTION

STOP

(Example)

FAX OPERATIONS 3-5

SENDING DOCUMENTS

Dialing and transmission

Once you have loaded the document and made any desired transmission settings, you are ready to dia l the number of the receiving fax machine and transmit the document. Th ere are several w ay s of dia li ng , an d yo u ca n select the one wh ic h best suits yo ur n ee ds .

Normal Dialing

With Normal Dial ing, you pick up the handset (or press the dial as you would to make a telephone call. If the recei v ing machine is set to receive faxes manually (this means that the receiving party first answers your call vocally, and the n presses their Start key to begin fax reception), you can talk with them before sending the fax.

SPEAKER

Pick up the handset or press the

SPEAKER

key. Listen for th e di al ton e.

key) and

ABC DEF

123

GHI JKL MNO

456

PRS TUV WXY

789

OPER

Beep

Dial the number of the receiving machine by pressing the number keys.

Wait for the conn ection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other pers on will ans wer.

••••

If the other part y answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving m ac hi ne to is su e a re ception tone.

3-6 FAX OPERATIONS

SENDING DOCUMENTS

START

When you hear the reception tone, press

START

the you used it.

••••

When transmi ss io n is comp leted, the

fax will beep.

key. Replace the handset if

Direct Keypad Dialing

If you do not need to talk with the other party before sending the fax, you can just dial; it isn’t necessary to pick up the handset or press the

♦

Direct Keypad Dialing is a form of automatic dialing, so if you need to insert a pause between any digits of the number, press the information on pauses, see "Storing Numbers for Automatic Dialing" in Chapter

2.)

ABC DEF

123

GHI JKL MNO

456

PRS TUV WXY

789

OPER

Enter the number of the receiving machine by pressin g th e number keys.

SPEAKER

REDIAL

key.

key. (For more

START

Check the displa y. If the number of the receiving machine shown is correct, press the

••••

If it is not correc t, pre ss the STOP key to backspace and clear one digit at a time, and then re- enter the correct digit(s).

START

key.

FAX OPERATIONS 3-7

SENDING DOCUMENTS

Rapid Key Dialing

If the number you want to dial has been stored for automatic dialing as a Speed Dial number from "01" to "20" (see "Storing Numbers for Automatic Dialing" in Chapter 2), yo u ca n di al it by pre ss in g th e co rresponding Rap id Key.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16/P1 19/G2

17/P2 18/G1

20/POLL

Press the Rapid Key co rresponding to the desired Speed Dial number.

••••

The name of the re ce iv in g pa rt y w il l ap pear in the display. If no name was stored, the fax nu m be r wil l ap pe ar. (If the name or number is incorrect, pre ss the STOP key.)

••••

The document will be automatically

Example: To dial Speed Dial number "02" , press Rapid Key 02.

transmitted onc e th e co nnection is made.

Speed Dialing

Speed Dialing can be used to dial any number which has been stored for automatic dialing (see "Storing Numbers for Automatic Dialing" in Chapter 2).

Press the enter the two digits of the Spee d D ial

SPEED DIAL

START

ABC DEF

123

GHI JKL MNO

456

PRS TUV WXY

789

OPER

number by pressing the number keys.

••••

To enter numbers 1 through 9, first enter 0 and then the number.

Check the displa y. If the name or num ber shown is corr e ct , press the key. (If not, press the then repeat Step 1.)

3-8 FAX OPERATIONS

SPEED DIAL

STOP

key and then

START

key and

SENDING DOCUMENTS

Using the HOLD/SEARCH key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the

START

key.

HOLD/SEARCH

ABC

GHI

JKL

DEF

MNO

Press the then the "1" key.

Enter the first lett er of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times unti l th e le tter appears in the display. If the name begins with a special characte r or num b er , press "

••••

If you don’t remember the first letter,

go to Step 3 (you will scrol l thro ug h

the list from the beginning).

••••

If a name wasn’t stored for the num-

ber, press "0". This will cause num-

bers, not names, to appear when you

scroll.

Press the "#" key or the "*" key to scroll through the names (numbers if you pressed " name appears in the display.

••••

If no names have b ee n st ored that be-

gin with the entere d le tter, you will

scroll from the next name, in alphabeti-

cal order, in the li st . If no names/num-

bers have been stored at all, NO

DATA will appear.

HOLD/SEARCH

"). Stop when the desired

key and

FAX OPERATIONS 3-9

SENDING DOCUMENTS

START

Press the will be automatically transmitted once the connection is made.

START

key. The document

Redialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, your fax will auto m at ic al ly red ia l th e nu m be r. Up to 2 redialing at te m pt s w il l be made at intervals of 5 minutes.

♦

To stop automatic redialing, press the

♦

If desired, you can cha ng e th e nu m be r of times the fax redials to any number from 0 to 15 with Option Setting 4, and the interval at which redialing is done to any number of minu tes from 1 to 15 with O pt io n Set ti ng 3. See Ch ap te r 8, "Optional Set tings".

STOP

key.

Using the REDIAL key

You can press the document, proc ee d from Step 3 of Norma l Dia li ng . Note that the speaker wi ll be automatically activated, so you do not need to pick up the handset immediately.

REDIAL

key to redial the last number dialed. To send a

3-10 FAX OPERATIONS

Using FAX mode

RECEIVING DOCUMENTS

When the reception mode is set to FAX (press the "FAX" appears in the display), your fax automatically answers all calls on 4 rings and receives the incoming documents.

♦

You can change the num b er of rings on which th e fa x answers incomi ng cal ls by changing Option Setting 2 (see Chapter 8, "Optional Settings"). Any number from 1 to 5 can be selected. Note, however, that reception of auto-dialed fa xes may not be possible from certain fax machines if you select a large number of rings.

♦

If you pick up the ha nd se t before your fax an sw e rs , yo u can talk to the othe r party and/or receive a document as described below in "Using TEL mode". For example, with the fax set to answer on 4 rings, you can receive both voice calls and fax messages in FAX mode by answering before the fourth ring, but still have the fax answer calls automatically at times when you are unable to respond personally.

Note: If you are usin g di st in ctive ringing, you r fa x w il l an sw e r in coming calls af te r

two rings regard le ss of th e setting of Option Setting 2.

RECEPTION MODE

key until

Using TEL mode

When the reception mode is set to TEL (press the "TEL" appears in the display), you must answer all calls (including fax transmissions) using the fax’s handset or an extension phone connected to the same line.

RECEPTION MODE

key until

Receiving documents on your fax machine

When your fax r in gs , pi ck up th e handset.

••••

If you hear a fax tone, wait until RECEIVING appears in the display, and then replace the handset.

••••

If the other part y fi rs t ta lk s to you and then wants to send a fax, press the

START key after speaking (press your START key before the sender presses

their Start key). Repl ac e th e ha nd set.

FAX OPERATIONS 3-11

RECEIVING DOCUMENTS

Note: If you have set Option Setting 10 to "OFF" and you hear a fax tone when

you pick up the handset, you must press the START key to begin reception.

Receiving documents on an extension phone

If you hear a soft fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead if it is connected to your fax, or you will hear pronounced high-pitched fax tones if the phone is connected to a separate wall jack), and then hang up. Your fax will automatically receive the document.

Note: If your fax doe s no t re sp on d w it hi n 5 se conds, noise on th e li ne ma y be p re -

venting it from de te ct ing the fax tone. In thi s ca se , m an ua ll y ac ti va te fax r eception as described in the following paragraph.

If the other part y fi rs t ta lk s to you and the n w an ts to se nd a doc um e nt , press " "*" and "*" if you are on a touch tone phone. If you are on a pulse dial phone, set the handset down (do not hang up), walk over to the fax, pick up the handset, and press the

Note: Your fax will not accept the signal to begin reception ("5", "*", and "*") if a

START

document is load ed in its feeder.

key.

Comments:

If you have set Option Setting 10 to "OFF" and hear a fax tone when you answer

••••

the extension phone, you must press "5", "*", and "*" if you are on a tou ch - t on e phone, or walk over to the fax, pick up the han ds et , and press the START key if you are on a pulse dial phone.

The code used to ac tivate fax reception from a touch-tone extension phone ("5",

••••

"*", and "*") can be changed if desir ed. See Option Setting 5 ("Tel/Fax Remote Number") in Chapter 8, "Optional Settings".

If you do not intend to use the code for activating fax reception, you can turn

••••

detection of the code off by resetting Option Setting 6. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to "5", "*", and "*" while you are talking on an extension phone.

3-12 FAX OPERATIONS

RECEIVING DOCUMENTS

Optional reception settings

2 in 1 Print

To save paper , yo u can have the size of your incomin g faxes reduced by 55 % . Th is will allow you to r ecei ve , for example, a 2-page document on on e pa ge (note that this may not be po ss ib le if th e do cu m en t pa ge s are longer than yo ur pr i nt in g paper). To turn on this function, follow the st eps below.

FUNCTION

Press the keys sho wn at left. "2 IN 1 PRINT" will appear in the display.

STOP

Press "1" to turn on the functi on , or "2" to turn it off.

Press the

STOP

key.

Reception Ratio

Your fax has been set at the factory to automatically re duce the size of received documents to fit the size of the printing paper. Th is ensures that data on the edges of the documen t ar e no t cut off. If desire d, you can turn this fun ct io n of f an d have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line .

Note: Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

FUNCTION

Press the keys shown at left. "RECEPTION RATIO" wil l appear in the disp la y.

STOP

Press "1" to turn automati c reduction on, or "2" to turn it off.

Press the

STOP

key.

FAX OPERATIONS 3-13

RECEIVING DOCUMENTS

PC reception (only for FO-1850)

If you have connected the FO-1850 to a personal computer with the provided PC interface box and have set the RECEIVE UNIT setting to "PC" as described in " Selecting the Reception Mode" in Chapter 2, faxes will be received as follows depending on the reception mode of the FO-1850:

♦

If the FO-1850 is set to FAX reception mode, an incoming call will be automatica ll y an swe r e d af te r th e number of rings set in yo ur fax sof t wa re . Th e fax will be received by your computer (make sure your fax software is running). If your comput er is tu rn ed off or th e fax software is not run ni ng , th e FO - 18 50 will receive the fax.

♦

If the FO-1850 is set to TEL reception mode , yo u m us t fi rs t an sw e r a ca ll by picking up the FO-1850’s handset. If the call is an auto-dialed fax transmission (you will hear a fax tone), your computer will automatically begin reception. If the other party spea ks to you and then wants to send a fax, you must initiate fax reception manually with the fax software.

♦

If the FO-1850 is set to TAD reception mode, th e OGM will play before the computer beg in s fa x re ce ption (voice calle r s will be ab le to leave a message ). If your computer is not turned on or the fax software is not running, the FO-1850 will receive the fax.

♦

If the FO-1850 is set to TAD rece pt io n m od e and th e FAX BOX set ti ng is YES, faxes sent to personal boxes will be received by the FO-1850. The FO-1850 will also receive faxes sent to the Gen er al Box if a General Box passc od e ha s be en programmed.

For informati on on ho w t o re ce iv e fa xe s w it h yo ur Mu ltifunction In te rface software, refer to your Multifunction Interface software manual.

If the RECEIVE UNIT setting is set to FAX, fa xes will be received by the FO-1850 only. FAX, TEL, and TAD reception modes will function as explained in "Reception Mode" in Chapte r 2.

Note: Scanning, pr inting, and PC faxing can take place in all modes.

3-14 FAX OPERATIONS

4 USING THE ANSWERING MACHINE

OPERATING THE ANSWERING MACHINE

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the or two times to set the reception mode to

RECEPTION

MODE

FUNCTION RESOLUTION

Note: If the memory is full from messages previously recorded, MEMORY IS FULL

will appear in the display. To set the reception mode to T.A.D., you must first erase some or all of the stored messages.

When the reception mode is set to T.A.D., the FO-1650/1850 will answer incoming calls after tw o ri ng s if it ha s re ce iv ed at least one incom in g m es sag e , or af t er f ou r rings if no messages are received. (For more information, see "Toll Saver" in "Remote Operations" in this chapter.)

Note: In T.A.D. mode, the machine will automatically switch to fax reception if it de-

tects a period of silence longer than six seconds af ter answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

T.A.D.

••••

Each outgoing message will play (you can stop playback by pressing the STOP key).

••••

If no general outgoing message has been recorded, an alarm will sound and the receptio n m od e w il l ch an ge t o TEL. Record a genera l ou tg oi ng message as descri be d in "Ans w er in g Machine Set-up" in Chapter 2.

RECEPTION MODE

key one

Listening to received messages

When you return , th e di splay will show the number of mess ag es rec or ded in each box. Listen to th em as f ol lo ws:

PLAY/SKIP

Press the

••••

If you only want to li sten to new messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

PLAY/SKIP

key.

USING THE ANSWERING MACHINE 4-1

OPERATING THE ANSWERING MACHINE

(Example)

REPEAT

PLAY/SKIP

If you want to listen to the messages in a personal box, enter the number of that box by pressing the appropriate number key.

If the box (gener al or pe rs on al ) ha s a passcode, enter the passcode by pressing the appropriate number keys.

The messages will play.

••••

As each message plays, the date and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

••••

To listen to a message a second time, press the REPEAT key befo re playback of that message ends.

••••

To move back to th e pr ev io us message, pres s th e REPEAT ke y within 3 seconds of the beginning of the current messa ge .

••••

To skip forward to the next message, press the PLAY/SKIP key.

••••

SLOW PLAY

FAST PLAY

To increase playback speed, press the FAST PLAY key. To decrease playback speed , pr es s th e SLOW PLAY key.

4-2 USING THE ANSWERING MACHINE

OPERATING THE ANSWERING MACHINE

Note: Playback will stop if you receive a call, lift the handset, press the STOP key,

or open the paper compartment cover.

Erasing received messages

It is important to erase received m essa ge s af te r yo u listen to them to ens ure that the memory does no t become full. This is done as follows:

••••

Erasing gene ral messages: To erase all messages in the General Box,

DELETE

press and hold dow n the DELETE key for at least 2 seconds. If the General Box has a passcode, press the DELETE key and then enter the passcode.

••••

Erasing personal messages: To erase all messages in a personal box, press the DELETE key (do not hold it down), enter the nu m be r of the box, and then enter its passcode (if it has one).

••••

Erasing a single message: To erase only a single message, press the DELETE key while the message is being played.

Using the REC/MEMO key

You can use the messages for other users of the FO-1650/1850. These will be recorded in the General Box, and played back together with any incoming messages in that box when the

REC/MEMO

PLAY/SKIP

REC/MEMO

key to record te le ph on e co nv ersations and

key is pressed.

••••

Recording messages: To record a message, pres s th e REC/MEMO ke y for at least 1 seco nd, and then pick up the handset and sp ea k in to it. When you have finishe d sp eaking, replac e the handset or pre ss the STOP key.

USING THE ANSWERING MACHINE 4-3

OPERATING THE ANSWERING MACHINE

REC/MEMO

Note: To comply with fe de ra l an d lo cal regulation s re ga rd in g re co rding a tele-

phone call, start the recording process and then inform the caller that you are recording the call.

••••

Recording phone conversations: To record a phone co nversation, hold down the REC/MEMO key duri ng the conversation you want to record. When you are finished, release the key.

Date and time of ICMs

You can check the da te and tim e of yo ur received messa ge s by pre ss in g th e panel keys as shown below.

♦

The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9.

FUNCTION

Press the keys sho wn at left. "T.A.D.

SETTINGS" will appe ar in the display.

Press the keys sho wn at left. "ICM CO NFIRMATION" will appear in the display.

START

Note: The recorded da tes and times are cle ared each time you erase the mes-

sages.

STOP

Press the messages recorded will appear in the display.

Press "#" or "*" one or more times to show the date and time of each of the messages.

••••

The message nu m be r w il l ap pe ar first, and then the date an d ti m e se ve ra l seconds later .

Press the

START

STOP

key. The number of

key.

4-4 USING THE ANSWERING MACHINE

REMOTE OPERATIONS

You can call the FO-1650/1850 from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the rece pt io n m od e an d ot her settings.

Remote code number

When you call the FO -1 65 0/1850, you mus t en te r th e pa ss co de for the box you want to listen to, or a remote code num b er if the box does not have a passcode . One remote code number can be pr og ra m m ed , an d it is used to access all box es which do not have passcodes. This prevents unauthorized people from listening to your messages. You ca n us e an y 3-digit numbe r as the rem o te code number.

The remote code number has been set to "001" at the factory. If you want to change it, pres s the panel keys as sh own below.

FUNCTION

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

START

(Example)

STOP

Press the keys show n at lef t . "REM O TE CODE" will appear in the display.

Enter a 3-digit nu mbe r by pre ss in g th e number keys.

key.

START

key and then the

Press the

STOP

USING THE ANSWERING MACHINE 4-5

REMOTE OPERATIONS

Toll Saver

When you call the FO-1650/1850 to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if no messages are received.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to us e th e To ll Save r fu nc ti on , yo u ca n tu rn it off by followin g th e steps below. In this case, the FO-1650/1850 will answer after the number of rings set with Option Setting 2 (see Chapter 8), the ring setting for FAX reception mode.

FUNCTION

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

(Example)

STOP

Press the keys sho wn at left. "TOLL SAVER" will appear in the display.

Press "1" to turn Toll Saver on, or "2" to turn it off.

Press the

STOP

key.

4-6 USING THE ANSWERING MACHINE

REMOTE OPERATIONS

Retrieving your messages

Follow the steps below to listen to your messages from a remote location. Note that you can only access one box per call; if you want to access more than one box, you must make a separate call for each box.

Note: You can also access the FO - 16 50 / 1 85 0 fo r re m ot e op er ation when the re-

ception mode is se t to FAX. In thi s ca se , call the FO-1650/1850, press th e "#" key immediately after it answers (before you hear the fax tone), and then continue from Step 2 below.

(Example)

Call the FO-1650 /1850 from a touchtone telephone. When your outgoing message begi ns, press the " the telephone.

••••

You will hear a short beep, and the outgoing mess ag e will stop.

Enter the number of the box you want to listen to. If you want to li st en to th e G en eral Box, skip this step.

Enter the box’s pa ss co de , or you r remote code number if the box does not have a passcode. When finished, press "#" on the telephone.

••••

You will hear a series of beeps equal to the number of messages recorded in the box, or one lo ng beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

" key on

USING THE ANSWERING MACHINE 4-7

REMOTE OPERATIONS

••••

If no messages have been received in the box, you will hea r a sh or t beep. You can either hang up, or perform any of the operations described in the following section "Other remote operations".

While the messages are playing, you can do any of the following:

••••

Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends. To move back to the pr evious message, press "2" and "#" within the first 3 seconds of the current messag e.

••••

Skip forward: To skip forward to the next message, press "5" and "#" on the telephone.

••••

Stop: To stop play ba ck , pr es s "0" and "#" on the telephone. After this, you can enter any of the com m a nd s described in the following section, "Other remot e op erations".

••••

Play new messages: To listen to only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

••••

Erase a message: To erase the message you are cu rrently listening to, press "3" and "#" before it ends.

4-8 USING THE ANSWERING MACHINE

REMOTE OPERATIONS

When you have finished listen in g to your messages, you can do any of the foll owing:

••••

Erase all messages: To eras e al l of the messages in the box, press "3", "3", and "#".

••••

Repeat playba ck: To listen to your messages again, press "7" and "#".

••••

Perform other operat io ns : You can enter any of the com m a nd s de sc ri be d in the following section, "Other remote operations".

••••

Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If yo u wan t th e FO-1650/1850 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, th e FO-1650/1850 may not accept new calls for one or two minutes afte r yo u hang up unless you first press "*" twice).

Comments:

When a remote command is accepted by the machine, you will hear one beep. If

••••

an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

When entering a command, do not pause longer than 10 seconds between each

••••

digit. If you do, a 4- beep error signa l wil l be iss ue d an d th e di gi ts entered up to that point will be disregarded. In this case, re-enter the command from the beginning.

If you make two errors (causing t wo 4-beep signals to be iss ue d) wh il e en te ri ng

••••

your remote code number, the line will be disconnected. This prevents unauthorized peo pl e fr om at te m pt in g to gue ss you r re m ot e co de num b er.

If you pause for lo ng er t ha n 60 secon ds bef ore entering a comm a nd , you will be

••••

disconnected.

USING THE ANSWERING MACHINE 4-9

REMOTE OPERATIONS

Other remote operations

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on th e te le ph one.

Note: The following commands cannot be entered while messages are being

played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as foll ows :

••••

(Example)

T.A.D. mode: "8", "1", and "#".

••••

FAX mode: "8", "2", and "#".

••••

TEL mode: "8", "3", and "#".

Recording a new outgoing message

Note: A new outgoing message can only be recorded for the box you selected at

the beginning of th e re m ot e op eration proced ure.

Press "4" and "*" on the telephone.

4-10 USING THE ANSWERING MACHINE

When you hear a shor t beep, speak into the telephone to record the new message.

••••

The message (including the general outgoing message) can be up to 15 seconds long. A fter 15 second s ( o r earlier if the ma chine detects silence after you finish spe ak in g) , yo u wil l hear a beep, and th e new message will be played back.

REMOTE OPERATIONS

Turning the Transfer function on or off

(The Transfer function is described in the following section, "Other functions".)

(Example)

To turn Transfer on: Press "

" ("0" for the General Box) and "#".

To turn Transfer off: Press "9", "2", and

Changing the transfer telephone number

(Example)

Press "9", "0", and "#" on the telephon e.

After you hear a short beep, enter the new telephone nu m ber. When finish ed , press "#".

••••

Recording a new transfer message

Press "9", "3", and "#" on the telephon e.

", "1", and

", followed by the number of the box

" on the telephone.

To insert a pause between any two digits of the number, press "*".

When you hear a shor t beep, speak into the telephone to record the new message.

••••

The time for the transfer message is fixed at 15 second s. After 15 secon ds (or earlier if the ma ch in e de te ct s silence after yo u fi ni sh spe a king), you will hear a beep , and the new message will be played back automatically.

USING THE ANSWERING MACHINE 4-11

REMOTE OPERATIONS

Recording a "Memo"

You can leave a "memo" for yourself or other users of the machine. It will be recorded in the Ge ne ra l Box , and played back when m es sa ge s in tha t box are listened to.

Press "*" and "#" on the telephone.

When you hear a shor t beep, speak into the telephone to record the memo.

When you are finished, press "0" and "#".

••••

If the FO-1650/1850 detects a certain period of silenc e, it w il l st op r ecording automatically.

4-12 USING THE ANSWERING MACHINE

OTHER FUNCTIONS

Transfer function

The Transfer fu nc ti on is us ed to m ak e th e FO - 16 50 /1 85 0 automatically call yo u at a specified number every time it receives an incoming message in a selected box. This allows you to hear your messag es im m ed ia tely after the y co me in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you that the call is a tr an sf er cal l. Ente r " your remote co de num b er if the box has no pas sc od e) , an d "#". The FO-1650/1850 will then play back your messages. You can also perform any of the remote operations described in the previous section.

Note: When you hang up after a transfer call, the FO-1650/1850 will not immedi-

ately resume normal operation. If you want the FO-1650/1850 to accept calls immediately after a transfer call, enter "*" twi c e before hanging up (if you want to hang up du ri ng me ss ag e pl ay ba ck , fi rs t en te r " 0" and " #" to stop playback, th en enter "*" twice) .

Programming the transfer number

To use the Transfer function, you must first give the FO-1650/1850 the number to call (the transfer number). This is done by pressing the panel keys as follows:

", the box number, the box’s passcode (or

FUNCTION

5 5

START

(Example)

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys sho wn at left. "TRANSFER # ENTRY" will appe ar in the display.

key.

START

key.

key and then the

Press the

Enter a transfer num b er (max. of 32 dig-

its including pauses) by pressing the number keys.

Press the

STOP

USING THE ANSWERING MACHINE 4-13

OTHER FUNCTIONS

Note: If needed, you ca n ch ange the transfe r nu m be r from a remote lo ca ti on . See

"Other remote operations" in the previous section, "Remote operations".

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in "Recording an outgoing message" in "Answering Machine Set-up" in Chapter 2. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

Note: If needed, you can record the transfer message from a remote location. See

"Other remote operations" in the previous section, "Remote operations".

Turning the Transfer function on and off

FUNCTION

STOP

(Example)

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys sho wn at left. "TRANSFER FUNC" will appear in the display.

Press "1" to turn the Transfer function on, or "2" to turn it off. (If you pressed

", go to Step 5.)

Enter the number of the box for which you want the Transfer function to operate (for the General Box, enter "

Press the

STOP

key.

").

4-14 USING THE ANSWERING MACHINE

OTHER FUNCTIONS

Note: If needed, you can turn the Transfer function on or off from a remote loca-

tion. See "Other remote operations" in the previous section, "Remote operations".

Override Ringing

This function all ow s selec ted callers usin g a to uc h- to ne telephone to override the answering machine’s outgoing message and caus e the FO-1650/1850 to make a special ringing sound, alerting you that they ar e calling. This is useful when yo u are near the machi ne but only want to talk wit h ce rt ain callers, tak in g all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, pres s the panel keys as sh own below.

Important!

Make sure the overr ide code is different from the remot e code or any passcodes

••••

programmed for boxes.

FUNCTION

START

(Example)

STOP

Press the keys sho wn at left. "T.A.D. SETTINGS" will appe ar in the display.

Press the keys show n at lef t. "OVERRIDE CODE" will appear in the display.

Enter a 3-digit co de num b er by pressing the number keys.

key.

START

key and then the

Press the

STOP

USING THE ANSWERING MACHINE 4-15

OTHER FUNCTIONS

Overriding the answering machine

Your callers sho ul d fo ll ow th e steps below to override the answering machine.

(Example)

Your caller calls the FO-1650/1850 from a touch-tone te le ph on e. W he n th e ou tg oing message begi ns , they should press the "#" key on their telephone.

••••

The caller will hear a short beep, and the outgoing me ss ag e wil l stop.

The caller should enter the override code and "#" by pressing the appropriate keys on their telephone.

••••

If an incorrect code is entered, the caller will hear four beeps. He or she must re-enter the correct code within 60 seconds or the line will be disconnected.

The FO-1650/1850 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

••••

If you do not answer within 30 seconds, the outgoing message will play again and the caller can then leave a message.

4-16 USING THE ANSWERING MACHINE

5 MAKING COPIES

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier.

♦

The default resolution for copying is SUPER FINE.

♦

If you are making multiple copies of more than one original, you can choose whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY). The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.

Originals

Not sorted

(MULTI COPY)

Sorted

(SORT COPY)

Load the document(s) face down.

••••

If desired, adj us t th e re so lu ti on and

contrast with the RESOLUTION key.

COPY/HELP

Press the

••••

If you are only ma king one copy of the

COPY/HELP

key.

original (or of each original) and don’t want to make a reduction or enlargement set ti ng , press the START key twice. Copying will begin. If you are only making one cop y an d wan t to make a reductio n or enl argement setting, pres s the START key once and go to Step 5.

MAKING COPIES 5-1

MAKING COPIES

(Example)

Press "1" (MULTI COPY) if you don’t want the copies sorted, or "2" (SORT COPY) if you want them so rt ed.

Enter the desired number of copies with the number keys .

••••

If the desired number of copies is from 1 to 9, enter "0" fi rst.

••••

If you don’t want to make a reduction or enlargeme nt set ti ng, press the START key. Copying w il l be gi n.

Set the amount of reduction or enlargement by entering a number from " "5" as shown below. Copying will begin.

: AUTO (automati c size adj us tm e nt to

match the size of the pr in ti ng pap er )

: 50%

: 100% (no reduction or enlargement)

: 125%

: 135%

" to

Note: If you place a larg e number of originals in the feeder, the memory may be-

come full before al l of them can be scanne d (M EM OR Y IS FUL L w il l ap pe ar in the display). If this happens, press the START key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original whi c h was being scanned when the memory became full.

5-2 MAKING COPIES

MAKING COPIES

Copy Cut-off

When making a copy, your fax has been set at the factory to not print the remaining part of a document if the document is longer than the printing paper. If you want your fax to always print the remaining part of the document on a second page, follow the steps below.

FUNCTION

STOP

Press the keys sho wn at left. "COPY CUT-OFF" will appear in the display.

Press "1" to turn copy cut-of f on (th e re maining part of th e do cu m en t w il l no t be printed), or " ing part will be printed on a second page).

Press the

" to turn it off (the rem a in -

STOP

key.

MAKING COPIES 5-3

MAKING COPIES

Notes

5-4 MAKING COPIES

6 MAKING TELEPHONE CALLS

Your fax can be used like a regular telephone to make and receive voice calls.

♦

To make or receive a phone call, the power must be on.

SPEAKER

Pick up the handset or press the

SPEAKER

key. Listen for th e di al ton e.

ABC DEF

123

GHI JKL MNO

456

PRS TUV WXY

789

OPER

Dial the number us ing one of the following methods:

••••

Normal Dialing: Enter the full telephone num be r with the numeric keys.

••••

Rapid Key Dialing: Press the appropriate Rap id Key.

••••

Speed Dialing: Press the SPEED DIAL key, and enter the 2- di gi t Spe ed

Dial number with the numeric keys.

Speak with the othe r pa rty when they answer.

••••

If you pressed the SPEAKER key, pick up the handse t.

Note: While the handset of the fax is lifted (off hook), an extension phone con-

nected direct ly to th e fa x cannot be used to sp ea k w it h th e ot her party.

MAKING TELEPHONE CALLS 6-1

MAKING TELEPHONE CALLS

Using the HOLD/SEARCH key

You can use the number. First search for the number as described in "Using the key" in "Sending Docu m en ts " in t hi s ch ap te r, and then pick up the handset or press

SPEAKER

the press the

HOLD/SEARCH

key to search for a Rap id Key or Spee d Dia l

HOLD/SEARCH

key. The number wi ll be di al ed automatically after you do so (do no t

START

key).

Redial

The last number called can be redialed by pressing the necessary to pick up the handset or press the party answers, pick up the handset.

SPEAKER

REDIAL

key (it is not

key). When the other

Hold

You can put the othe r pa rt y on hol d du ri ng a con ve rs at io n by pre ssin g th e

HOLD/SEARCH

handset back in the cradle without breaking the connection. When you are ready to speak with them aga in , pi ck up th e ha ndset. If you did no t pu t the handset back in the cradle, pres s the

key. When this is done, they cannot hear yo u. You ca n put the

HOLD/SEARCH

key one more time.

6-2 MAKING TELEPHONE CALLS

7 SPECIAL FUNCTIONS

CALLER ID

If you subscribe to a caller iden ti fi cation service fro m you r te le ph on e company, you can set your fax to display the name and number of the caller while the fax rings. The fax will also store information about unanswerered calls which you can view in the display or print out as a list. This allows you to screen your calls as they come in, and makes it easy to respond to callers who do not leave messages.

To use the Caller ID func ti on , set Opt io n Set ti ng 13 to YES and en te r your area code as descri bed in Chapter 8, "Optional Settings".

Important:

To use this func tion, you must subscribe to a caller identification service from

••••

your telephon e company. The FO-1650/1850 may not be compatible with some caller identification

••••

services.

How Caller ID operates

When you receiv e a ca ll , th e na m e an d phone number of the cal le r w il l al te rn ately appear in the display, beginning just before the second ring. The information will continue to be di sp la yed until you pick up th e ha nd se t, or until the fax an sw e rs automatically if it is in TAD or FAX mode .

Note: Some caller ID services may not provide the name of the caller. In this case,

only the phone nu mber will appear .

Display messages

One of the follo win g m es sa ge s wil l ap pe ar while the fax ring s if caller information is not available.

NO SERVICE No caller informat ion was received from your

telephone company. Make sure that the telephone com p any has activate d yo ur service.

CALLER-ID ERROR Noise on the telephone line prevented

reception of caller information.

OUT OF AREA The call was made from an area which does

not have a caller identification service, or the caller’s service is not compatible with that of your local ph on e co m pa n y .

PRIVATE CALL Caller information was not provided by the

telephone company at the caller’s request.

SPECIAL FUNCTIONS 7-1

CALLER ID

Viewing the caller list

If you subscribe to a calle r ID se rv ice an d ha ve set Opti on Sett in g 13 to YES, yo ur fax will keep information on the most recent 20 unanswered calls you have received. (Note that if the caller sends a fax or leaves a voice message, information on that call will not be stored.) You can view this information, which consists of the name and number of eac h caller, in the Caller ID List.

♦

After you have rec ei ve d 20 unanswered calls , ea ch new ca ll wi ll del et e th e ol dest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, "Printing Out Reports and List".

HOLD/SEARCH

START

STOP

Press the keys show n at lef t. "R EVIEW ING CALLS" will appear in the display.

Press the "#" to scroll thro ugh the list from the most recent call, or the "*" key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

••••

If you want to send a fax, first load the document and th en press the START key.

••••

If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing wil l begin automatically . (If you pressed th e SPEAKER key, pick up the hand se t when the other party answers.)

Press the ished viewing the list.

STOP

key when you have f in -

7-2 SPECIAL FUNCTIONS

CALLER ID

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key while the cal l appears in the di sp lay. If you want to delete all calls fr om the list, hold the "

" key

down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringin g sound when you receive a call from a desi gn at ed phone number . Th is lets you know imme di at el y w ho is calling without having to look at the display. To use this function, enter the desired phone number by fo ll ow i ng the ste ps below (only one phon e nu m ber can be entered).

Note: This function cannot be used if you are using Distinctive Ringing.

FUNCTION

Press the keys sho wn at left. "PRIOR-

ITY CALL #" will appe ar in the display.

Press "1" to enter a number, or "2" to

clear a number . (I f yo u pressed "2", go to Step 4.)

Enter the phone num be r, including the

area code, by pressing the number keys

(the number m us t be 10 di gi ts lon g) .

(Example)

START

STOP

Press the

STOP

key.

START

key and then the

SPECIAL FUNCTIONS 7-3

CALLER ID

Direct Call

If desired, you can allow a designated phone number to access a personal box directly when the answering machine is activated. In this case, when the caller calls, he or she wil l im m e di at ely hear the outgo in g m es sa ge of the personal box instead of that of th e ge neral box. You can de si gn at e one phone number fo r ea ch personal box.

Note: This function cannot be used if you are using Distinctive Ringing.

FUNCTION

START

(Example)

STOP

(Example)

Press the keys show n at lef t. "DIRECT CALL #" will appear in the display.

Press "1" to enter a number, or "2" to clear a number . (I f yo u pressed "2", go to Step 5.)

Enter the number of the personal box to be accessed directly.

Enter the phone num be r, including the

area code, by pressing the number keys (the number m us t be 10 di gi ts lon g) .

key.

START

key and then the

Press the

STOP

1 2

Preventing voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in the following section to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a vo ice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the ca ll in g ph on e nu m be r fr om th e caller ID servi ce ( be fo r e the sec on d ring).

To use this function, set Option Setting 11 to YES as described in Chapter 8, "Optional Set ti ng s" , an d th en enter the number in th e Anti Junk Number Li st as described in "Anti Junk Fax" in the following section of this chapter.

Note: This function cannot be used if you are using Distinctive Ringing.

7-4 SPECIAL FUNCTIONS

ANTI JUNK FAX

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves pa per by not print in g ou t un w an ted "junk" faxes .

To use this function, first turn it on by setting Option Setting 11 to YES as described in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown bel ow. If you are using th e C al le r ID fu nc ti on as de sc ri be d in the previous section, you can also enter voice numbers.

Comments:

Up to 5 numbers can be ent ered in the Anti Junk Number List.

••••

The Anti Junk function will not operate for a number which has also been store d

••••

as a Priority Call or Direct Call number. To clear a numbe r from the Anti Junk Nu m be r Li st, you need to know th e 1- di gi t

••••

number which ident if ie s it . If you hav e fo rg ot te n this number, prin t ou t th e Anti Junk Number List as de sc ri be d in Chapter 7.

•••• FO-1850 only: When you have selected fax reception by your computer, An ti

Junk Fax will not operate unless you are using Caller ID.

FUNCTION

Step 3 or

(Example)

START

STOP

(Example)

Press the keys sho wn at left. "STORE JUNK FAX #" will appear in th e di splay.

Press "1" to store a numbe r in the Anti Junk Number List, or "2" to clear a number from the list.

Storing:

to "5". This number identifies the fax/voice number you will store in the next step.

Clearing:

tifies the fax/ voice number yo u w an t to clear, and go to Ste p 5.

Enter the fax/vo ic e nu m be r (m a x. of 20

digits).

Press the

Return to Step 3 to enter (or clear) another number, or press

Enter a 1-digit number from "1"

Enter the number which iden-

START

key.

STOP

to exit.

SPECIAL FUNCTIONS 7-5

MEMORY

Your fax has a memory which can be used to temporarily store both incoming and outgoing documents.

♦

When no voice messages (including outgoing messages) have been recorded, approximately 34 pages of average content can be held in memory if they are all going to be transmitted (24 pages if Option Setting 16 is set to YES), or 31 pages if they are all re ce iv ed (29 pag es if Opt io n Set ti ng 16 is set to YES). Les s pages can be held if any were scanned using fine or halftone resolution.

Sending documents from memory

With this function, the original document is scanned immediately, stored in memory, and then transm i tted once the conn ec ti on to th e receiving machi ne is m ad e. T hi s is convenient when transmitting to places wher e the line is often busy, as it save s you from waitin g to pic k up t he ori gi na l do cu m en t an d fr ee s the feeder for other operations. After transmission, the document will be cleared from memory.

♦

Only one memory transmission can be set at a time.

♦

The amount of memory currently occupied appears as a percentage in the display while the document is being scanned.

MEMORY

Load the document(s).

••••

Set the resoluti on and /o r co ntrast if desired.

Press the

(Example)

7-6 SPECIAL FUNCTIONS

Enter the number of the rec ei ving ma chine using one of the following methods:

••••

Press a Rapid Key.

••••

Press the SPEED DIAL key an d en te r

a Speed Dial number.

••••

Enter a full telephone number by

pressing the number keys.

MEMORY

key and then "1".

MEMORY

START

Press the Speed Dial number or a ful l nu m be r.

••••

The document will be scanned and stored in memory . You r fax will then dial the receiving machine and transmit the document (r edialling will be done automatically if necessary).

START

key if you entere d a

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

♦

Press the up to that point in mem o ry . Th e re m aini ng pag es will be ej ec te d fr om th e fe eder. After transmis si on , the memory will be cl eared and you can tr an sm i t the remaining pages . You wi ll also ne ed to transmit th e pa ge whic h w as bei ng scanned when the m emory filled up.

♦

Press the

START

STOP

key if you want to tr an sm it the pages whi ch hav e be en sto r e d

key if you want to cancel the entire transmission.

Substitute reception into memory

This is a back-up function which is automatically activated if your fax runs out of paper, the printing ribbon ne ed s re pl ac em e nt , or the paper jams .

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatica ll y print out.

♦

If you received doc um e nt s in memory becaus e th e fax ran out of paper , be sur e to add paper whi c h is the same size as the paper previously used. If not, the document prin t-out size may no t m at ch the siz e of the printing pape r.

SPECIAL FUNCTIONS 7-7

BROADCASTING

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of t he rec ei vi ng ma ch in es . Th e document will be tr a ns m it te d to eac h location.

♦

You can only use Rapi d Key s or Spee d Dia l nu m be r s to di al the num b ers of the receiving machi nes.

MEMORY

Load the document(s).

Press the

MEMORY

key and then "2".

(Example)

Dial the receiving machines (maximum of 20) using one or bot h of the following methods:

••••

Enter one or more Spee d Dia l nu m bers by pressing the number keys.

••••

Press one or more Rapi d Key s.

7-8 SPECIAL FUNCTIONS

START

Press the

••••

Set the resoluti on and /o r co ntrast if desired.

START

key.

BROADCASTING

START

Press the begin.

••••

A Transactio n R ep or t is aut om a tically printed out afte r Bro ad ca st ing is com pleted. Check the "Note" column of the report to see if any of th e lo ca ti ons are marked "Busy " or hav e a co m m un ication error code. If so, send the document to those locations again.

START

key. Transmission will

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key, yo u ca n pe rf orm the broadca st in g operation usin g th e fo llowing simplified procedure:

Load the document(s).

••••

Make any desired transmission settings (resolution, contrast, etc.).

18/G1

(Example)

Press the appropriate Group Key. Transmission will begin.

SPECIAL FUNCTIONS 7-9

POLLING

Polling allows you to request another fax machine to send a document to your fax machine. In ot he r w or ds , th e receiving fax mac hi ne , not the transmi tt in g fa x machine, initiates the transmission. You can use your fax to both poll and be polled by others.

Setting the polling key

To use the polling fu nc ti on, you must first re se t Rap id Key 20 /PO L L fo r us e as a polling key. This is done by resetting Opt io n Set ting 12, as describe d in Ch ap te r 8, "Optional Set ti ng s" .

Polling others

SPEED DIAL

(Example)

POLL

Note for FO-1850 only: Polled documents will be received by the FO-1850

regardless of the RECEIVE UNIT setting.

Dial the fax machine you want to poll using one of the following methods:

••••

Pick up the handset (o r press the SPEAKER key) and dial the full number. Wait for the fax answerback tone.

••••

Press the SPEED key and enter a 2digit Speed Dial number.

••••

Enter the full number using the numeric keys.

Press Rapid Key 20/POLL.

••••

If you used the han ds et , re pl ac e it when POLLING appe ar s in t he displ ay . Reception will begin.

7-10 SPECIAL FUNCTIONS

POLLING

Being polled (Polling Standby)

To let another fa x m ac hi ne pol l yo ur fax, simply set th e re ce ption mode to FAX, an d load the docum en t( s) to be sent.

Transmissi on will t ake place when the othe r fa x m ac hi ne calls your fax and activates polling. Automatic reception is possible while your fax is on polling standby.

Note for FO-1850 only:

UNIT to your PC as descri be d in "R ec ep ti on Mo de " in Chap te r 2.

This function w il l no t op er ate if you have set RECE IVE

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is tur ne d on , polling will only tak e pl ac e when the fax number of the pol ling fax machine has been entered in your fax’s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be programmed in itself for identi fi ca tion.

Turning Polling Security on and off

FUNCTION

Press the keys sho wn at left. "ENTRY MODE" will appear in the display.

Press the "#" key 3 times. "SECURITY SELECT" will appear in the display.

Press "1" to turn polling security on, or

" to turn it off.

START

STOP

Press the

STOP

key.

START

key and then the

SPECIAL FUNCTIONS 7-11

POLLING

Storing and clearing fax numbers for polling permission

You can store up t o 10 fax num b ers in your fax’s li st of permitted n umbers.

FUNCTION

5 5

(Example)

2 3

(Example)

Press the keys sho wn at left. "ENTRY MODE" will appear in the display.

Press the "*" key 4 times. "PASSCODE # MODE" will appear in the display.

Press "1" to store a numb e r, or "2" to clear a number.

Storing:

"01" to "10". This nu m be r id en ti fi es the fax number you will store in the next step.

Clearing:

tifies the fax number you want to clear, and go to Step 6.

Enter the fax number (max. of 20 digits).

Enter a 2-digit number from

Enter the number which iden-

Step 4 or

7-12 SPECIAL FUNCTIONS

START

STOP

Press the

Return to Step 4 to enter (or clear) another number, or press

START

key.

STOP

to exit.

TIMER OPERATIONS

The Timer functio n allows you to set a transmission and/or polling operation to be performe d au to m at ic al ly at a time you specif y. On e tr ansmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.

You can use thi s function, for example, to take advantage of lower nighttime telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

FUNCTION

Press the keys show n at lef t . "TI M ER MODE" will appear in the display.

Press "#" to set a transmi ss io n op eration (SEND MODE), or "

operation (POLLING MODE).

Press "1" to select SET.

" to set a polling

(Example: 9:25)

Enter the time at wh ic h yo u wan t th e op eration to take place (2 digits for the hour and 2 digits for the minute).

Press " lect P.M.

" to select A.M., or "

" to se-

START

Press the

SPECIAL FUNCTIONS 7-13

START

key.

TIMER OPERATIONS

START

RESOLUTION

START

(Example)

STOP

Enter the Speed Dial number of the receiving fax machine.

Press the

If this is a transm i ss io n op er ation, you can adjust the resolution and/or contrast (skip this step if yo u do n’ t w an t to ).

Press the

STOP

eration, load the document in the feeder sometime before the specified time of transmission.

START

key. If this is a transmission op-

key.

key and then the

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

FUNCTION

START

STOP

Press the keys show n at lef t . "TI M ER MODE" will appear in the display.

Press "#" to cancel a transmission operation, or "

tion.

Press "2" to select CLEAR.

Press the

STOP

key.

7-14 SPECIAL FUNCTIONS

" to cancel a polling opera-

START

key and then the

ENTERING AND USING PROGRAMS

If you freque nt ly perform the sam e op eration involv in g th e same party, you can program all the steps of the operation into one Program Key. This allows you to perform the op eration by simply pre ss in g th at key.

♦

Rapid Keys 16/P1 and 17/P2 can be used as Program Keys. However, a key cannot be used if it is al re ad y be ing used for Rapid Key Di al in g.

♦

Only Speed Dial num be rs can be us ed to en te r fa x numbers of receiv in g machines in the Program Keys. Full numbers cannot be entered.

♦

If the program is for a re gu lar transmissio n or pol li ng ope ra ti on , a ti m er set ti ng can be included to hav e the operation pe rformed autom a ti ca ll y at a selected time.

♦

To clear a mista ke , pr es s th e

Initial procedure

To program an operation, first perform the following procedure. After you have completed it, go t o th e pr oc ed ure for the specif ic ope r a ti on you want to program.

STOP

key.

FUNCTION

Press the keys show n at lef t. "PRG. ENTRY MODE" will appear in the display.

Press "1" to select SET.

16/P1

ABC

DEF

17/P2

GHI

…………

WXY

Press a Program Key ("

17/P2

") to select it.

Enter a name for the pr og ra m (m ax . of 20 characters). (See "Entering Letters for Names" in Chapter 2). Skip this step if you don’t want to enter a name.

SPECIAL FUNCTIONS 7-15

16/P1

" or

ENTERING AND USING PROGRAMS

START

Transmission

(Continued from "Initial procedure".)

Press the

Press the "#" key or the "*" until the desired operatio n appears in the display. The operations will appear in the following order:

•

Transmission ("SEND")

•

Polling

•

Broadcasting

Press the tinue with the specific procedure for your operation (see the following pages).

Press "1" if you want the document to be scanned into mem ory and then trans m it ted, or " be transmitted directly from the feeder. (Note: If you select "2", you can incl ud e a timer setting in th e pr og ra m .)

••••

If you pressed "1", go to Step 12. If you pressed "2" and don’t want to make a timer setting, go to Step 11.

START

" if you want the do cu m en t to

key.

key and then con-

START

(Example: 9:25)

Enter the time at wh ic h yo u wan t th e op eration to take place (2 digits for the hour and 2 digits for the minute).

Press "*" to select A.M., or "#" to select P.M.

Press the

7-16 SPECIAL FUNCTIONS

START

key.

ENTERING AND USING PROGRAMS

Polling

(Continued from "Initial procedure".)

RESOLUTION

START

(Example: 9:25)

(Example)

STOP

Enter the Speed Dial number of the receiving fax machine.

key.

START

key.

RESOLUTION

key and then the

key

Press the

If desired, set the resolution and/or contrast by pressing the (otherwi se , sk ip this step).

Press the

STOP

Enter the time at wh ic h yo u wan t th e op eration to take place (2 digits for the hour and 2 digits for the minute). If you don’t want to ma ke a tim e r se tting, go to Step 10.

START

Press "*" to select A.M., or "#" to select P.M.

key.

START

key.

key and then the

(Example)

STOP

Press the

Enter the Speed Dial number of the receiving fax machine.

Press the

STOP

SPECIAL FUNCTIONS 7-17

ENTERING AND USING PROGRAMS

Broadcasting

(Continued from "Initial procedure".)

Clearing a Program Key

To clear a Program key, follow these steps:

START

FUNCTION

START

RESOLUTION

(Example)

STOP

Enter the Speed Dial numbers of the receiving machines.

key.

START

key.

RESOLUTION

key and then the

key

Press the

If desired, set the resolution and/or contrast by pressing the (otherwi se , sk ip this step).

Press the

STOP

Press the keys show n at lef t. "PRG. ENTRY MODE" will appear in the display.

Press "2" to select CLEAR.

7-18 SPECIAL FUNCTIONS

16/P1

START

(Example)

STOP

Press the Program Key you want to clear.

Press the

STOP

key.

START

key and then the

ENTERING AND USING PROGRAMS

Using a Program Key

A programmed operation is performed as follows:

A maximum of 2 timer operations can be set at any one time, including both

Note:

timer operations set by pressing a Program Key and operations set as described in "Timer Operations" in this chapter.

16/P1

(Example)

Load the document.

Press the approp ri at e Pro gram Key.

To cancel a programmed timer opera ti on

If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow these steps:

16/P1

START

(Example)

Press the Program Key.

Press the

START

key.

SPECIAL FUNCTIONS 7-19

REMINDER FUNCTION

The Reminder function allows you to send either a voice message, fax message, or both to another person or yourself at a preset time. If the reminder is for another person, your fax will call the other machine and transmit the message when the selected time arrives. If the reminder is for you, your fax will prompt you to press the

REMINDER

Only one reminder (voice message, fax, or both) can be set at one time.

♦

The reminder can be set up to one year in advance.

♦

Setting a reminder

key to play and/or prin t ou t the message.

REMINDER

(Example: May 15th)

(Example: 9:25)

START

Press the

Enter two digits for the month ("01" to

"12") and two digits for the day ("01" to "31").

Enter two digits for the ho ur ("0 1" to "12"), and two digits for the minute ("00" to "59").

Press "*" to select A.M., or "#" to select P.M.

Press the

If the reminder is for another person, enter his or her telephone or fax number (max. 32 digits). (Skip this step if the re-

minder is for you. )

REMINDER

START

key.

(Example)

7-20 SPECIAL FUNCTIONS

REMINDER FUNCTION

START

REMINDER

START

Press the

To record a voice message, pick up the handset and speak into it. When finished, replace th e ha ndset or press the

STOP

want to send a fax message.)

If you are only sending a voice message, press the

If you are send in g a fa x m es sa ge, press the the resolution if desired, and then press the

The document will be scanned and

••••

stored in memory .

START

key. (Skip this step if you only

START

key.

REMINDER

key, load the document, set

key again.

key.

When the selected time arrives

If the reminder is for you, the fax will beep repeatedly for 60 seconds when the selected time arrives and "PRESS REM INDER" will app ear in the displ ay. Pre ss the

REMINDER

key to play the voice message and/or print out the fax message.

If the reminder is for another person, your fax will call his or her number and then play the voice message and/or transmit the fax message. If the line is busy or no one answers, 2 redialing attempts will be made at in tervals of 5 minutes.

It will not be possi bl e fo r a vo ic e m es sa ge to be rec orded in an answer i ng

Note:

machine.

To check or cancel a reminder message

To check a remin de r m es sa ge before it is sent, press the then press "1". The set date and time will appear, followed by the telephone or fax number of the re ce iving party if the rem i nd er is fo r an ot he r person. Press the

START

To cancel a reminder messsage, press the

key to play the recorded message and/or print the document.

REMINDER

key and then press "2".

key and

SPECIAL FUNCTIONS 7-21

PC LINK FUNCTION

Note: This section ap pl ies only to the FO- 16 50.

If you have a personal computer with a fax modem and fax software, you can connect the computer to your fax with a regular te lephone cord and set your fax to PC Mode (PC mode is a special mode for operation with a computer). This will allow you to use the fax as a si m pl e sc an ne r an d pr inter. It is also th e mos t convenient se tu p if you wa nt to us e a co m pu ter for fax operations on the same phone line as your fax machine.

Important:

To use your fax as a scanner, your fax software must have a manual reception function.

Connecting your fax to your computer

Plug one end of the telephone cord into your computer modem’s jack ( the the seal covering the

the jack for an exte ns io n ph on e if it has one), and pl ug the other end into

not

TEL. SET

jack on your fax (not the

TEL. SET

jack.

TEL. LINE

jack). If necessary, first remove

telephone line

If your computer fax modem has an extension phone jack, you can connect an extension phone to it.

Modem

TEL.

SET

LINE

The

TEL. LINE

jack should be connected to the

EXT. PHONE

TEL. LINE

wall jack.

Setting your fax to PC MODE

To use your fax as a pr in te r or scanner, you m us t se t it t o PC MOD E. We also recommend tha t yo u keep the fax mach in e se t to PC M OD E if yo u wil l be performing fax op erations with your computer.

To use PC MODE, your computer modem must be connected to your fax as

♦

shown above.

FUNCTION

To set the fax to PC Mode, press the

FUNCTION

"PC" will appear next to the time in the

••••

key and then the "#" key.

display.

7-22 SPECIAL FUNCTIONS

PC LINK FUNCTION

FUNCTION

Note: If you will be performing fax operations with your computer but do not set

the fax machine to PC MODE, you must set Option Setting 10 to "NO" (see Chapter 8, "Opt io na l Set ti ngs").

To turn PC Mode off, press the

key and then the "#" key once

TION

again.

The reception mode ("FAX", "TEL", or

••••

"TAD") will appear ne xt to th e ti m e in the display.

FUNC-

Receiving documents in PC Mode

The current reception mode setting (FAX, TEL, or TAD) is effective while you are in PC Mode. If you ne ed to ch an ge t he rec ep ti on mode, press th e

key once to make the current reception mode appear in the display, and

MODE

then press it again to change the setting.

Important:

PC Mode, the fax will not begin reception automatically when you hear a fax tone. To receive a fax, you must press the up a touch-tone extension phone connected to the same line, begin fax reception by pressing "5" , "

If you want to rec ei ve inc om i ng fax es in yo ur com p ut er, set the recept io n m ode of your fax to TEL so that it will not answer. Or, set the reception mode to FAX and set Option Setting 2 (N u mber of Rings to Answer) to a number grea te r th an the num b er of rings on which yo ur computer ans wers. In this case, you r co m pu t e r w il l no rm a ll y answer first, but your fax will still answer if your computer is turned off or fails to answer for some reason.

If you answer a call by picking up the fax’s handset when the fax is in

START

", and "*" (or the current se tt in g of Op ti on Sett in g 5).

key. If you answer a call by picking

RECEPTION

Using your fax as a scanner

To scan a document into your computer from your fax, follow the steps below. The document will be received by your computer as if it had received a fax, and after that you can use yo ur fax software t o pr oc es s it as de si red.

FUNCTION

Make sure the fax is set to PC Mo de (press the "

" key). "PC" will appear ne xt to th e

time in the disp la y.

FUNCTION

key and then the

SPECIAL FUNCTIONS 7-23

PC LINK FUNCTION

START

Load the document.

If desired, press the

••••

key to make a resolution and/or contrast setting.

Press the

Start your fax software on your computer (if it is not already running) and select manual recep ti on . The document wil l be scanned and sent to your computer.

START

RESOLUTION

key.

Using your fax as a printer

To have your fax pr int out a documen t whi ch you hav e pr epared with your fax software, follow th e steps below.

FUNCTION

Make sure the fax is set to PC Mo de (press the the " time in the disp la y.

FUNCTION

" key). "PC" will appear ne xt to th e

key and then

START

Send the document by manual transmission with your fax software on your computer. If your software does not have a manual transmission function, enter any number in your software’s auto-dial phonebook that is not a real phone number (such as " that number .

Wait until "LINE IS IN USE" appe ars in your fax’s display, and then pres s the

START

document.

key. Your fax will print ou t th e

7-24 SPECIAL FUNCTIONS

" or "6#"), and then dial

Sharp FO-1650, FO-1850 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual