Sharp FO-1650, FO-1850 User Manual
MODEL
FO-1650
FO-1850
FACSIMILE
OPERATION MANUAL
1.INSTALLATION
2.INITIAL SETTINGS
3.FAX OPERATIONS
4.USING THE ANSWERING MACHINE
5.MAKING COPIES
6.MAKING TELEPHONE CALLS
7.SPECIAL FUNCTIONS
8.OPTIONAL SETTINGS
9.PRINTING OUT REPORTS AND LISTS
10.MAINTENANCE
11.TROUBLESHOOTING
SPECIFICATIONS
QUICK REFERENCE GUIDE
INDEX
WARNING
NOTE
FCC Regulations state that any unauthorized changes or modifications to this
equipment not expressly approved by the manufacturer could void the user’s authority to
operate this equipment.
This equipment has been tested and found to comply with the limits for a Class B
Note:
digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference in
a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turni ng the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and the receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.
Consult the dealer or an experienced radio/TV technician for help.
The laser component of the UX-1000/1100 is rated Class 1 and complies with 21
CFR 1040.10 and 1040.11 of the CDRH standards. This means that the machine does
not produce hazardous laser radiation.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device to send any message via a telephone facsimile
machine unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or
individual.
In order to program this information into your facsimile machine, please refer to the
appropriate instructions in the operation manual."
As an ENERGY STARSM partner, SHARP has deter-
E
mined that this product meets the
guidelines for energy efficiency.
NERGY STAR
SM
FOR YOUR RECORDS
Please record the model number and serial number below, for easy reference, in case of loss
or theft. These numbers are located on the rear side of the unit.
Space is also provided for other relevant information.
Model Number____________________________________________________________
Serial Number ____________________________________________________________
Date of Purchase __________________________________________________________
Place of Purchase _________________________________________________________
INTRODUCTION
Welcome to the FO-1650/1850 and thank you for choosing Sharp! The
FO-1650/1850 combines a fascimile and answering machine into a single unit,
allowing you to engage in both fax and voice communications with convenience
and economy. In addition, the FO-1650/1850 features plain paper printing and the
ability to be connected to a personal computer.
This manual gi ve s yo u ea sy -to-follow in st ru ctions for installing and usin g th e
FO-1650/1850. The Table of Contents will show you where instructions for using
each feature are located. While you may not need to read every section in detail at
first, we recommend you at least look over them briefly.
If you have any questions or problems which cannot be solved by reading this
manual, please contact your Sharp dealer.
Important:
This facsimil e machine is not designed for use on a line which has call waiting,
••••
call forwardi ng , and some other sp ec ia l se rv ic es offered by your t el ep ho ne
company. If you attempt to use the fax machine in conjunction with any of these
services, you may exp er ie nc e er ro rs during transmi ssio n and reception of
facsimile messages.
This fax machine is no t co m pa t i bl e with digital tele ph on e sy st em s . N o ot he r fax
••••
machines may be connected to the same line.
Note: The illustrations in this manual show the FO-1650.
INTRODUCTION i
INTRODUCTION
Important safety information
If any of your telephon e equipment i s not oper ating prope rly, you s hould imm ediately
•
remove it from you r te le ph on e li ne , as it m ay cau se har m to th e te le phone network.
The socket-outlet shall be installed near the equipment and shall be easily accessi-
•
ble.
Never install telephone wirin g during a lightni ng sto rm .
•
Never insta ll teleph one jacks in wet loca tions u nless the jack is sp ecifical ly desig ned
•
for wet locations.
Never touch unin sula ted te leph one w ires or term ina ls unl ess the te leph one li ne ha s
•
been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
•
Avoid using a teleph one (other than a co rdless type) durin g an electrical sto rm. There
•
may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
•
Do not install or use the machine near water, or when you are wet. Take care not to
•
spill any liquid s on the machine.
ii INTRODUCTION
TABLE OF CONTENTS
1 INSTALLATION
Unpacking Check List . . . . . . . . . . . . . . . . . . . . . . 1-1
Installing the Imaging Film . . . . . . . . . . . . . . . . . . . 1-2
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . 1-9
2 INITIAL SETTINGS
Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
A Look at the Operation Panel . . . . . . . . . . . . . . . . . 2-2
Entering Your Name and Fax Number . . . . . . . . . . . . . 2-4
Entering Letters for Names . . . . . . . . . . . . . . . . . . . 2-5
Setting the Date and Time . . . . . . . . . . . . . . . . . . . 2-7
Selecting the Reception Mode . . . . . . . . . . . . . . . . . 2-8
Answering Machine Set-up . . . . . . . . . . . . . . . . . . . 2-9
Distinctive Ringing . . . . . . . . . . . . . . . . . . . . . . . . 2-17
Storing Numbers for Automatic Dialing . . . . . . . . . . . . . 2-20
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . 2-24
3 FAX OPERATIONS
Sending Documents . . . . . . . . . . . . . . . . . . . . . . . 3-1
Receiving Documents . . . . . . . . . . . . . . . . . . . . . . 3-11
4 USING THE ANSWERING MACHINE
Operating the Answering Machine . . . . . . . . . . . . . . . 4-1
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . 4-5
Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
5 MAKING COPIES
6 MAKING TELEPHONE CALLS
7 SPECIAL FUNCTIONS
Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6
iii
TABLE OF CONTENTS
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . 7-13
Entering and Using Programs . . . . . . . . . . . . . . . . . 7-15
Reminder Function . . . . . . . . . . . . . . . . . . . . . . . 7-20
PC Link Function . . . . . . . . . . . . . . . . . . . . . . . . 7-22
8 OPTIONAL SETTINGS
9 PRINTING OUT REPORTS AND LISTS
10 MAINTENANCE
11 TROUBLESHOOTING
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . 11-1
Messages and Signals . . . . . . . . . . . . . . . . . . . . . 11-3
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . 11-5
SPECIFICATIONS
FCC REGULATORY INFORMATION
QUICK REFERENCE GUIDE
INDEX
iv
1 INSTALLATION
UNPACKING CHECKLIST
After unpackin g yo ur fax , mak e su re you have all the item s sho wn be low. If any are
missing, contact your dealer or retailer.
Received
document
tray
Paper tray
cover
Paper tray
Handset
3 gears and
1 flange
Imaging film
Points to keep in mind when setting up
Rapid key labe ls
Operation
manual
Handset cord
Telephone
line cord
Sample sharp
printing paper
(with the FO-1850
only)
Multifunction
interface kit
(with the FO-1850
only)
(two cables, PC
interface box,
CD-ROM,setup
instructions)
♦
The fax must be inst a ll ed on a le vel surface.
♦
Keep the fax away from ai r co nditioners, he at ers, direct sunl ig ht, and dust.
♦
If the fax is moved from a cold to a warm place, it is possible that condensation
may form on the reading glass, preventing proper scanning of documents for
transmission. To remove the condensation, turn on the power and wait
approximately two hours before using the fax.
♦
If your area expe riences a high incidence of lightning or power surges, we
recommend tha t yo u in stall surge prot ec tors for the powe r an d te le ph on e li nes.
Surge protectors can be purchased at most telephone specialty stores.
INSTALLATION 1-1
INSTALLING THE IMAGING FILM
The printer unit in your fax creates printed tex t and images by applying heat to the
imaging film, which causes toner to be transferred from the film to the page. Follow
the steps below to install or replace the imaging film.
1
2
Grasp the finger hold on the right side of
the printing compartment cover, and pull
up to open the cover.
Push back the gree n le ve rs on ea ch sid e
of the printing comp artment, and ro ta te
the printing head frame up and to the
rear.
••••
Caution! The printing head (the strip of
metal on the unders id e of the frame)
applies heat to th e pr inting film. It may
be hot if a docum en t ha s just been
printed.
3
If you are replac ing the imaging f il m ,
take the old film out of the printin g co m partment and remove the three gears
and the flange from the ends of the
spools.
1-2 INSTALLATION
INSTALLING THE IMAGING FILM
4
2 tabs
5
Take the new fil m out of its package,
and insert two of the gears provid ed wi th
the fax into the en ds of th e sp ool with
film. Make sure that the two tabs on the
gears fit properly into the slots in the
ends of the spool.
••••
Do not yet remove the band which
holds the spools together.
2 slots
Hold the empt y sp oo l so that the end
with only one slot is on the left, and
lower the spools int o th e fr on t of the printing compartment. The gears in the ends
of the spool with film should fit into the
slots on each side of the printing compartment.
Flange
6
1 tab
1 slot
Cut the band whic h ho ld s th e sp ools together with scissors, and remove it. Insert the remaining gear into the right end
2 slots
2 tabs
Gear
of the empty spool and the flange into
the left end of the empty spool. Make
sure the tabs on the gear and the flange
fit into the slo ts in the ends of the spool
(the gear has two tabs and the flange
has one tab).
INSTALLATION 1-3
INSTALLING THE IMAGING FILM
7
8
Pull the empty sp oo l to w ar d th e back of
the compartment, unwinding the film as
you pull.
Insert the emp ty spo ol int o th e ba ck of
the compartment so that the gear and
the flange fit into the slots on the sides
of the compart m en t.
••••
Make sure that the gear engages with
the gear below it.
9
Wind the film slightly (rotate the gear on
the right side of the empty spool) so that
there is no slack in the film. Make sure
that both edges of the film wind onto the
spool evenly.
1-4 INSTALLATION
INSTALLING THE IMAGING FILM
10
11
FUNCTION
6
START
Rotate the printing head frame back
down, and press down on the "
mark in the center of the frame unt il the
frame clicks int o pl ac e. Close the printi ng
compartment cover.
If you replace d the film, initialize the new
film by pressing the
the "6" key, and the "#" key on the operation panel. Make sure that "INITIALIZE
FILM" appear s in the display, an d th en
press the
this step if yo u in st al led the initial sa m ple
roll of film.)
••••
You must initialize FO-16CR film to
make it wind to the star ti ng position for
printing. If this is not done, the first
pages you print w il l co m e out blank.
Note that initialization will not be possible if the paper tray is not in the fax.
START
FUNCTION
key. (Do not perform
PUSH
key,
"
When to replace the imaging film
The sample roll of imaging film provided with your fax is capable of printing
approximately 90 pages of letter size paper. When it is used up, "FILM END " will
appear in the display. Replace it with the following imaging film, which is available
at your dealer or retailer.
FO-16CR Imaging Film
One roll of FO- 16 CR im ag in g fi lm is cap ab le of printing appro xi m at el y 660 pages of
letter size paper.
Caution!
The text of documents printed with the imaging film is visible on the used film. If
confidential information has been printed, dispose of the film appropriately.
INSTALLATION 1-5
CONNECTIONS
Connect the power cord, telephone line, an d handset as shown below. If desired,
you can also connect an extension telephone to your fax.
♦
You can use an extension phone connected to the fax to make and receive calls
like any other extension phone on your line. For details on receiving faxes from
an extension phone, see "Receiving Documents" in Chapter 3.
Plug the power cord int o a 12 0 V,
60 Hz, grounded (3-prong) outlet.
Caution: Do not plug the
power cord into an y other kind
of outlet. This will damage the
machine and is not cov ered
under the warra n ty.
Extension
telephone
If you want to connect an extension phone to the fax, first remove the seal covering the
"TEL. SET" jack on the fa x, and
then insert the en d of the ext en sion phone line into the jack.
AC outlet
1-6 INSTALLATION
CONNECTIONS
Use the handse t to make
ordinary phone calls, or to
transmit and re ceive documents manually.
Handset
Insert one end of t he tel ep ho ne
line cord into the "TEL. LINE" jack.
Insert the othe r en d in to a sta nd ard (RJ11C) single-line telephone
wall jack.
Note: Be sure to insert the tele-
T
E
L
.
S
T
E
T
L
phone line cord into the "TEL.
LINE" jack. Do not inse rt it in to the
E
L.
IN
E
"TEL. SET" jack (th e "TEL. SET"
jack is only used for co nn ec ti ng an
extension phone).
Wall jack
Comments:
Your fax is set for touc h-tone dialing. If you are on a pulse dial (r o ta ry ) line, you
••••
must set the fax for pulse dialing by changing Option Setting 8. This procedure is
described in Chap te r 8, "O pt io nal Settings".
FO-1650 only: If you intend to use a computer fax modem on the same phone
••••
line as your fax, see "PC Link Function" in Chapter 7 for a explanation of how
you can connect yo ur com p uter to your fax . If you wa nt to us e a computer fax
modem on the same lin e bu t do not wa nt to us e th e se tup described in "P C Lin k
Function", you must set Option Setting 10 to "NO" as described in Chapter 8,
"Optional Set tings".
FO-1850 only: To use your fax with a c omputer, you must connect it to the
••••
computer and install the fax software. Instructions for this are included in the
Multifunction interface kit.
INSTALLATION 1-7
ATTACHMENTS
Attach the recei ve d do cu m en t tray by inserting the tabs into the ho le s at the r ea r of
the fax.
1-8 INSTALLATION
LOADING PRINTING PAPER
The paper tra y ho ld s th e pa pe r on which received doc um e nt s and copies are
printed. Up to 300 sheets of letter or legal size paper from 16 to 24 lbs. (60 to 90
g/m2) can be loaded in the tray. For the best res ul ts , we re co m m en d th at you use
Sharp FO-16NA (letter size) or Sharp FO-16NB (legal size) paper.
1
2
3
If the paper tray is in the fax machine, remove the cover. Grasp the end of the paper tray, lift it slightly, and pull it out of
the fax machine.
••••
Important: You must remove the
paper tray from the fax machine to
add paper.
If you are goin g to loa d le gal size paper,
press the catch as shown, and pull out
the tray extender.
Push the pressure plate down until it
locks into posit io n .
4
Fan the paper and then place it in the paper tray, print side up. Make sure the corners of the paper go under the holder s,
and then shake the tray gently to
straighten the pa pe r.
INSTALLATION 1-9
LOADING PRINTING PAPER
5
6
7
FUNCTION
1
6
or
STOP
Insert the pape r tr ay int o th e fa x m achine, makin g sure it clicks into place.
Replace the pape r tr ay cov er .
••••
The paper tray c over also serves as a
tray for original documents which
come out of the fax after scanning for
transmission or copying. You can pull
out the cover as neede d to ens ure that
it catches the documents.
Your fax has been set at the factory to
scale the size of the printed image to letter size paper. If yo u ha ve loa de d legal
size paper, you must change this setting
to legal. To ch an ge the setting, press the
FUNCTION
2
"
key twice, and th en press "1" to select
letter, or "
ished, press th e
change this setting every time you
change the pape r si ze .
" key, the "6" key, the "*"
2
" to select lega l. When fin-
STOP
key. Be sure to
8
FUNCTION
6
or
1
STOP
2
Your fax has been set at the factory to
print on regula r pa pe r. If you have
loaded Sharp FO-16NA or FO-16NB paper, you must change this sett in g to
"HIGH QUALITY". To chang e th e se tting, press the "
key, the "*" key three times, and then
press "1" to select regular, or "2" to select Sharp high quality paper. When finished, press th e
change this setting again if you change
back to regular paper.
1-10 INSTALLATION
FUNCTION
STOP
key. Be sure to
" key, the "6"
2 INITIAL SETTINGS
SETUP GUIDE
Before you can begin using your fax, there are some settings which must be made
with the keys on the operation panel. Some of the settings are required for basic
use of your fax, others may or may not be necessary depending on how you want to
use the fax. The procedures for making the settings are described in this chapter in
the order shown below (with the exception of Caller ID).
Required settings:
♦
Entering your nam e an d fax/telephon e nu m be r in the fax
♦
Setting the fax to the cur re nt dat e an d ti m e
♦
Selecting the re ce ption mode
♦
Answering machine set-up
Settings which may be necessary:
♦
Distinctive ringing: If you subscribe to a distinctive ringing service from your
telephone com pa ny (this is a service which all ow s you to us e se ve ra l di fferent
devices, each with its own phone number and ringing pattern, on one line), you
may want to select ringing patterns for the fax and/or the built-in answering
machine.
♦
Caller ID: If you subscribe to a Caller ID service from your telephone company,
the fax will displa y and retain infor m ation which the t el ep ho ne com p an y provides
about each call. To use this feature, reset Option Setting 13 as described in
Chapter 8, "Optional Settings". For information on using Caller ID, see "Caller ID"
in Chapter 7.
Other settings:
♦
Storing numbers for automatic dialing: Automatic dialing allows you to dial a full
fax or phone number by simply pressing a Rapid Key, or by pressing the
DIAL
key and entering a 2- di gi t nu m be r . To us e au to m atic dialing, yo u mus t
store the desire d fax and phone num be rs in th e fa x.
♦
Volume adjustment: Adjustment of the volume of the speaker, handset, and
ringer.
INITIAL SETTINGS 2-1
SPEED
A LOOK AT THE OPERATION PANEL
Before you make the settings, take a moment to familiarize yourself with the
operation panel.
PLAY/SKIP key
Press this key to play
recorded messages.
During playback, press it
to skip forwa rd to the next
message.
REC/MEMO key
Press this key to rec ord
a phone conversa ti on
or a message.
REPEAT key
Press this key to
repeat playback of a
message.
Number keys
Use these keys to di al
numbers, and enter
numbers and le tters
during number/name
storing procedures.
REMINDER key
Press this key to send a fa x
and/or voice message to
another party or you rs el f at
a preset time.
DELETE key
Press this key to erase
recorded messages.
REC/MEMO
12
GHI
4
PRS
7
SLOW PLAY
REDIAL key
Press this key to
automatica lly redial
the last number
dialed.
SPEED DIAL key
Press this key to dial
a 2-digit Speed Dial
number.
REPEAT
PLAY/SKIP
ABC
JKL
5
TUV
8
OPER
0
DELETE
DEF
3
MNO
6
WXY
9
FAST PLAY
REMINDER
SPEED DIAL
REDIAL
HOLD/SEARCH
SPEAKER
SLOW PLAY key
Press this key to
reduce the speed of
message playback.
FAST PLAY key
Press this key to
increase the sp ee d of
message play ba ck .
SPEAKER key
Press this key to dial a
number without picking
up the handset.
2-2 INITIAL SETTINGS
HOLD/SEARCH key
Press this key to search
for an automatic di aling
number, or, during a
phone conversa ti on,
press it to put the ot her
party on hold.
Display
This displays v arious
messages during operation
and programmin g.
RECEPTION MODE key
Press this key to select the
mode of reception.
FUNCTION key
Press this key to select
various specia l fu nc ti on s.
RECEPTION
MODE
FUNCTION
RESOLUTION
DOWN UP
MEMORY
VOLUME
A LOOK AT THE OPERATION PANEL
RESOLUTION key
Press this key to adjust the
resolution an d contrast
before send in g or cop yi ng
a document.
MEMORY key
Press this key to sca n a
document into memory
before transmitting it.
VOLUME keys
Press these keys to adjust the
volume of the handset when
the handset is lif te d, the
volume of the speaker when
the SPEAKER key has been
pressed, or th e vo lu m e of the
ringer at all othe r ti m es .
16/P1 19/G2
17/P2 18/G1
Rapid Dial Keys
Press one of these keys to
dial a fax or voice number
automatically. (Note that you
must attach the Rapid Key
labels.)
20/POLL
COPY/HELP
STOP
STOP key
Press this key to sto p
operations before
START
they are completed.
COPY/HELP key
When a documen t is in th e
feeder, press this key to make
a copy. At any othe r time,
press this key to print out the
Help List, a quick reference
guide to the oper ation of your
fax.
START key
Press this key to sen d
or receive a docu ment.
INITIAL SETTINGS 2-3
ENTERING YOUR NAME AND FAX NUMBER
To have your nam e an d fa x/ telephone num be r (c al le d th e "Sender’s name" and
"Sender’s number") printed at the top of every page you transmit, program them by
pressing the panel keys as shown below.
♦
You must progra m your na m e an d fa x nu m be r in or d er to co m pl y with the
Consumer Protection Act of 1991 (see inside of front cover).
♦
If you enter an inc or rect number or le tt er, press the
move the cursor bac k to the mistake, then ente r th e co rr ec t nu m be r or letter. (To
3
7
SPEAKER
Press the keys sho wn at left. "ENTRY
MODE" will appear in the display.
Press the "#" key 2 times. "OWN NUMBER SET" will ap pear in the display.
Press the
Enter your fax number (max. of 20 digits) by pressing the number keys. (To in-
4
sert a space between digits, press the
#
"
" key. To insert a "+", press the "*"
key.)
Press the
Enter your name by pressing the appropriate number keys as shown on the following page. Press each key repeatedly
until the desired letter appears in the display. (Max. of 24 characters.)
move the cursor forward, press the
1
FUNCTION
3
2
3
START
4
5
5
5
5
6
START
7
7
4 4 4
2
2
7 7 7 7
SPEAKER
1
(Example)
7 7
2
HOLD/SEARCH
key.)
START
START
key to
key.
key.
7 7
7
START
(Example: "SHARP")
STOP
Press the
STOP
key.
2-4 INITIAL SETTINGS
START
key and then the
ENTERING LETTERS FOR NAMES
Names are programmed by pressing the number keys. You will notice that letters
are marked above each of the number keys "2" through "9". To enter a letter (or
number), press the appropriate key one or more times until the letter appears in the
display (the num be r wil l ap pe ar first, followe d by the letters in the orde r m ar ke d
above the key). The keys used for entering letters and editing are shown below.
Letters and nu mb er s
To enter a letter or nu m be r, press
Space
Press this key twice to
enter a space.
ABC DEF
123
GHI JKL MNO
456
PRS TUV WXY
789
SLOW PLAY FAST PLAY
OPER
0
the appropriate key repeatedly until
the desired number/letter appears
in the display (t he num b er appears
first, then the letters in the order
marked above the key).
Delete
Press this key to delete the
SPEED DIAL
REDIAL
HOLD/SEARCH
SPEAKER
letter highli gh ted by the cursor
(if the cursor is to the right of
the last letter entered, it will
backspace and delete the last
letter).
Shift
Press this key once to change
case (press it again to change
back).
Cursor left
Press this key to move the
cursor to the left .
Cursor right
Symbols
Press either key r ep ea te dl y un ti l th e
desired symbol appears (see the
symbol list on the following page).
Press this key to move the
cursor to the right.
Comments:
Enter "Q" with the "7" key, and "Z" with the "9" key (these are not marked on the
••••
machine).
To enter two letters in succession which require using the same key, press the
••••
SPEAKER key once after ent ering the first le tt er , th en enter the secon d le tt er .
To change one indivi du al letter to anoth er, move the cursor t o th at let te r an d
••••
enter the desired letter. The new letter will simply replace the old one.
INITIAL SETTINGS 2-5
ENTERING LETTERS FOR NAMES
Symbol list
To enter a symbol from the list below, press the "#" key or t he "*" key repeatedly unt il
the desired sym bo l ap pe ars.
→ ←
#
*
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | }
Example
The following is an exa m pl e of ent ering the name "ABC Co. #1" .
♦
The cursor in the display is indicated below by a rectangle:
Step Press these keys: Display
SPEAKER
ABC
2
ABC
2
ABC
2
6
ABC
MNO
6
2
ABC
ABC
ABC
2
1
2
2
ABC
2
ABC
2
MNO6MNO
6
A
A
A
B
A
B
B
A
A
A
B
B
C
C
C
ABC
ABC
2
ABC
2
ABC
2
REDIAL
ABC
2
SPEAKER
1
MNO
1
2
3
4
5
6
7
8
C
C
→ ←
o
A
A
A
ABC Co
10
11
12
13
9
1
1
1
START
2-6 INITIAL SETTINGS
B
C
BC
B
CCo
o
C
Co
.
.
.
#
#
.
1
SETTING THE DATE AND TIME
The date and tim e ap pe ar in th e di splay and report s, and ar e pri nt ed at th e to p of
every page you transmit. Set the date and time by pressing the keys on the
operation panel as shown below.
♦
To correct a mis ta ke , pr es s the
the mistake, and then enter the correct number.
1
FUNCTION
SPEED DIAL
3
2
3
4
START
0
1
(Example: Janu ar y)
5
0
5
(Example: the 5th)
6
9
6
(Example: 1996)
key to move the cursor back to
Press the keys sho wn at left. "ENTRY
MODE" will appear in the display.
Press the keys show n at lef t. "DATE &
TIME SET" will appear in the display.
Press the
Enter a 2-digit num be r fo r th e m on th
("01" for January, "02" for February, "12"
for December, etc.).
Enter a 2-digit nu mbe r fo r th e da y (" 01 "
to "31").
Enter the last 2 digits of the year. (Note:
In the year 2000, "00" will appear for the
year.)
START
key.
7
9
0
(Example: 9:25)
5
2
8
or
9
START
STOP
Enter a 2-digit nu mbe r for the hour ("01"
to "12") and a 2-di gi t nu m be r fo r th e m in ute "00" to "59").
Press "*" to select A.M., or "#" to select
P.M.
key.
START
key and then the
Press the
STOP
INITIAL SETTINGS 2-7
SELECTING THE RECEPTION MODE
Your fax has three modes for r e ce iv ing incoming ca ll s and faxes:
TAD mode:
machine to answer all calls. Voice messages will be recorded, and fax messages
will be received automatically. ("TAD" stands for "Telephone Answering Device".)
TEL mode:
and fax messages on the same line. You must answer all calls, including fax
messages, usin g th e fax’s handset or an ex te ns io n phone connecte d to the sam e
line.
FAX mode:
line. The fax will answer all calls and receive incoming fax messages automatically.
Select this mode when you are out and want the built-in answering
Select this mode whe n yo u are in and want to rece iv e both voice calls
Select this mode whe n yo u only want to receiv e fa x m es sa ge s on you r
Setting the reception mode
Set the mode of recepti on with the
RECEPTION
MODE
FUNCTION
TAD mode cannot be se lected unless a ge ne ra l ou tg oi ng message has
Note:
been recorded as described in "Answering Machine Set-up" in this chapter.
RESOLUTION
RECEPTION MODE
••••
To select TAD , pr es s the key until
"GENERAL OGM PLAY" appears in
the display ("TAD" will app ear af te r th e
general outgoi ng me ss ag e pl ay s).
••••
To select TEL, pr ess the key until
"TEL" appears in the display.
••••
To select FAX, pr es s th e key until
"FAX" appears in the display.
key on the panel.
FO-1850 only: Selecting the receiving unit
If you have connected the FO-1850 to a personal computer with the provided PC
interface box, yo u can choose whether to have incoming fa xes received by the
FO-1850 or by your computer. The initial setting is "FAX" (reception by the
FO-1850). T o ch an ge the setting, foll ow th e st eps below.
For detailed inf or m ation on how faxes w il l be rec ei ve d if you cho os e re ce pt io n by
your computer , see "PC reception" in "Receiving Doc um e nts" in Chapter 3.
1
2
FUNCTION
1
or
2
Press the
key. "RECEIVE UNIT" will appear in the
display.
Press "1" (FAX) to select the FO-18 50 ,
or "2" (PC) to select your comput e r .
FUNCTION
key and the "#"
2-8 INITIAL SETTINGS
ANSWERING MACHINE SET-UP
About the answering machine
The FO-1650/1850’s built-in answering machine allows you to receive both voice
messages and fax transmissions while you are out. Up to 24 minutes of voice
messages can be recorded when no documents are stored in memory (memory
capacity will vary depending on current memory features in use).
When the recept io n m od e is set to T. A.D . , th e answering mach in e w il l au to m at ic al ly
answer incoming calls and play your outgoing message (this is your recorded
greeting which informs callers that they can leave a message or send a fax). Voice
callers can leav e a message, and fax transmissions will be received automatically.
The built-in answering machine has four different "boxes" in which voice mes sages
from callers can be recorded. This allows individuals in your office or members of
your family to each receive their own private messages. A passcode can be
programme d fo r ea ch box to pr ev en t ot her people from listening to or erasi ng
messages.
The General Box is fo r ge ne ra l us e, and Boxes 1, 2, and 3 ar e ea ch for personal
use. An outgoing me ss ag e fo r th e G en eral Box must be recor de d, and an outgoing
message must also be recorded for each personal box used.
When the answering machine answers a call, the caller will hear the general
outgoing message. If the caller wants to leave a message in the General Box, they
should wait for the be ep and then speak. If th e ca ll er wants to send a fax to the
General Box, they sho ul d pr es s th ei r Sta r t key . By pr es si ng the ir Start key after
speaking, the caller can leave a voice message and send a fax without having to
place a separate telephone call.
If the caller wants to leave a message in a personal box, they must enter the
number of the bo x (" 1" for Box 1, "2" for Box 2, or "3" for Box 3) by pre ssin g th e
appropriate key on their telephone before the beep. The outgoing message fo r the
selected box wil l pl ay , an d th e ca ll er can then leave a mes sa ge or pr es s th ei r Start
key to send a fax.
When a fax is sent to a personal box, it will not be printed out immediately. Instead,
it will print out w he n yo u pl ay bac k th e m es sa ge s le ft in th e bo x. I f yo u pr ogram a
passcode for the bo x, you will be able to re ce iv e co nfidential fax es . Whe n a fa x is
sent to the General Box, it will be printed out immedi ately unless a passc od e ha s
been programmed fo r the General Box, in which case it will be printed out after
message play ba ck .
Note: To leave a message in a pe rs on al box , the caller must be on a tou ch - t on e
phone.
INITIAL SETTINGS 2-9
ANSWERING MACHINE SET-UP
Recording an outgoing message
To use the built-in answering machine, you must first record a general outgoing
message. This must be done even if you only intend to use personal boxes. An
outgoing message for each personal box used must also be recorded. A personal
box cannot be accessed if it does not have an outgoing message.
The following is an ex am p le of a general outgoi ng me ss ag e:
"Hello, this is th e Jo ne s fa m il y. We are not at home rig ht now . If yo u w ou ld lik e to
leave a general me ss ag e, ple as e sp eak after the beep . If you wo ul d li ke to leave a
private message, press "1" for John, "2" for Jane, or "3" for Billy before the beep. If
you would like to send a fax, press your facsimile Start button."
The following is an example of an outgoing message for a personal box:
"This is Jane’s personal box. Please leave a message after the beep."
1
2
3
4
FUNCTION
START
0
(Example)
Press the keys sho wn at left. "T.A.D.
0
SETTINGS" will appe ar in the display.
Press the "#" key. OGM RECORDING
will appear in the display.
Press the
Press a numeric key to select the outgoing message yo u want to record:
••••
"0": General outgoing message
••••
"1": Box 1 outgoing message
••••
"2": Box 2 outgoing message
••••
"3": Box 3 outgoing message
••••
"4": Transfer outgoing message
(This is used for the Transfer funct io n,
which is described in "O th er
Functions" in Chapter 4.)
START
key.
2-10 INITIAL SETTINGS
ANSWERING MACHINE SET-UP
5
6
STOP
or
7
STOP STOP
Pick up the handse t an d sp ea k in to it.
••••
The general outgoing message can be
up to 60 seconds long. A personal
outgoing message can be up to 30
seconds long.
••••
While recording, the display will show
the time remaining to re cord .
When finished , re pl ac e th e ha nd se t or
press the
••••
If your message exceeds the ti m e li m it
or more than 6 seconds of silence is
detected, reco rd in g w il l st op
automatically.
Go back to Step 4 to record an outgoing
message for another box, or pres s the
STOP
and time display.
STOP
key.
key twice to return to the date
To listen to or erase an outgoing message
To listen to or erase an outgoing message, follow Steps 1 through 4 of the above
procedure to select the message, and then pre s s the
DELETE
or the
key twice. Note that the general outgoing message cannot be erased. If you need
to change it, sim p ly rep ea t the recording pr oc ed ure.
Note: If an extension phone is connected to the FO-1650/1850, an outgoing mes-
sage cannot be re co rd ed , pl ay ed , or deleted while th e ex te ns io n ph one is being used (while LINE IS IN USE appears in the disp lay).
to erase it. To return to the date and time display, press the
PLAY/SKIP
key to listen to it,
STOP
INITIAL SETTINGS 2-11
ANSWERING MACHINE SET-UP
Programming a passcode
A 3-digit passcode can be programmed for each of the boxes. If this is done, the
passcode must be entered before messages in the box can be listened to or
erased. Program a new passcode or clear a previously programmed passcode by
pressing the panel keys as shown below.
♦
The numbers "1" , "2", and "3" cannot be selected for the first digit of the
passcode.
1
FUNCTION
0
2
3
or
1 2
4
1
(Example)
5
4 5
6
START
6
(Example)
STOP
Press the keys sho wn at left. "T.A.D.
SETTINGS" will appe ar in the display.
Press the keys sho wn at left. "BOX
PASSCODE" will appear in the display.
Press "1" to enter a passco de , or "2" to
clear a previously programmed
passcode.
Enter the number of the box for which
you want to program or clear a
passcode by pressin g th e ap propriate
numeric key.
If you are clearing a passcode, go to
Step 6.
Enter a 3-digit pa ss co de by pr es si ng the
number keys.
key.
START
key and then the
Press the
STOP
Note: To ensure conf i de ntiality, pass co des cannot be chec ked. If you have forgot-
ten a passcode, clear it and program a new one.
2-12 INITIAL SETTINGS
ANSWERING MACHINE SET-UP
Fax reception in boxes
As explained at the be gi nning of this sect io n, a cal le r ca n pr es s th ei r Start key after
accessing a box to send a fax to that box. In this case, the fax will not be printed out
until you listen to the messages in the box. If you don’t want to receive faxes in
boxes, you can turn this function off. When the function is turned off, all faxes will
be printed out as soo n as t he y ar e re ce iv ed , le av in g m ore memory avail ab le for
voice messages.
Follow the step s below to turn the Fax box functi on on or off (it has been turned on
at the factor y) .
1
FUNCTION
0
2
3
or
1 2
4
STOP
Press the keys sho wn at left. "T.A.D.
SETTINGS" will appe ar in the display.
Press the keys shown at left. "FAX BOX"
will appear in the display.
Press "1" to turn the Fax box fu nc ti on
on, or "2" to turn it off.
Press the
STOP
key.
INITIAL SETTINGS 2-13
ANSWERING MACHINE SET-UP
Setting ICM time
Incoming messages (ICMs) are the messages which ca llers leave for you on the
built-in answering machine. The answering machine is set at the factory to allow
each caller a maximum of 4 minutes to leave a message. If desired, you can
change this set ti ng to 15 , 30, or 60 seconds.
1
FUNCTION
0
2
3
4
(Example)
4
STOP
Press the keys sho wn at left. "T.A.D.
SETTINGS" will appe ar in the display.
Press the keys sho wn at left. "ICM RECORD TIME" wil l ap pe ar in the display.
Press a numeric key to select the desired ICM recording time:
••••
"1": 15 seconds
••••
"2": 30 seconds
••••
"3": 60 seconds
••••
"4": 4 minutes
Press the
STOP
key.
2-14 INITIAL SETTINGS
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