Sharp FO-1460 Operating Manual

MODEL

FO-1460

FACSIMILE

OPERATION MANUAL

1. Installation

2. Initial Settings

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Answering Machine Connection

8. Special Functions

9. Optional Settings

10. Printing Reports and Lists

11. Maintenance

12. Troubleshooting

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the so cket outlet in your home not bein g compatible with the plug supplied, cut of f t he mains plug an d f it an appropriate t yp e o bs er vi ng th e wiring code b el ow .

DANGER:

The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe ma nner. Un der no cir cumstan ces shoul d the cu t-off pl ug be inserted into a socket outlet as a seriou s el ec tr ic sho ck ma y oc cu r.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colou rs of th e wi re s i n th e mai ns lea d of thi s ap pa ra tu s may not corre sp on d w it h the coloured markings identifying the terminals in your plug, proceed as follows: The wire which is co loured

GREEN-AND-YELLOW

must be connected to the terminal in the plug which is mar ke d b y t he letter E, or by the safety eart h symb ol , or coloure d gr een or green-and-yellow. The wire which is coloured

must be connected to the terminal which is marked with

BLUE

the letter N or coloured bl ack. The wire which is colour ed

BROWN

must be connected to the terminal which is marked with

the letter L or coloured red. This apparatus must be protected b y a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG. Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva 93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE. Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE. Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

This equipment is not designed for making emer gency telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

Quick Reference Guide

Note: Steps which are optiona l ar e enclosed in a dotted frame:

Transmitting documents

Normal Dialling

Direct Keypad Dialling

Rapid Key Dialling

Speed Dialling

Redialling

Load document

→

Load document

RESOLUTION

→

Wait for reception tone

→ →

RESOLUTION

→

RESOLUTION

→

RESOLUTION

→

→ →

→

SPEED DIAL

REDIAL

Lift handset

SPEAKER

press

START

Dial (press numeric keys)

SHIFT

Enter Speed Dial number (press 2

→

numeric keys)

Wait for

→

reception tone

→

Hang up

→

Press Rapid Key

Dial (press numeric keys)

START

→

START

→

FUNCTION key menu

Quick Reference Guide

The following chart shows the layout of the functions and settings accessed by pressing the

FUNCTION

then "#" or "*" until the desired setting appears. Instructions for making each setting appear in the display. If you have any difficulty, refer to the de-

tailed instructions on the page shown below the setting.

key. First press the

Timer Mode

Send Mode (61)

Poll Mode (61)

FUNCTION

Listing Mode

Activity Report (73)

Timer List (75) Telephone

Number List (76) Passcode List

(76) Option Setting List

(76) Anti Junk Fax

Number List (77) Program/Group

List (77) Print Setup List

(78)

key, the appropriate numeric key as shown, and

FUNCTION

Entry Mode

Fax/Tel Numbers for Auto Dialling (21)

Own Number and Name Set (16)

Polling Security Select (59)

Passcode Numbers for Polling (60)

Date and Time Set (19)

Store Junk Fax Number (52)

Optional Settings

Fine Resolution Priority (68)

Number of Rings in FAX Mode (68)

Recall Interval (69) Recall Times (69) Telephone/Fax

Remote Number (69)

Remote Reception Select (69)

Transaction Report Print Select (69)

Dial Mode (69) Pseudo Ringing

Duration (70) Quiet Detec t Time

(70) Quiet Detec t Start

Timing (70) Off-Hook Hold (71) Select Auto

Receive (71) PBX Recall (71) Fax Signal Receive

(71)

Junk Number Check (71)

Polling (71) Auto Cover

Sheet (72) Activity Report

(72) ECM (72 )

Quick Reference Guide

Cover Sheet

Cover Sheet Header (29)

Print Set-up

Initialize Film (5) Reception Ratio

(39) 2 in 1 Print (39) Paper Type Set

(12) Copy Cut-off (42)

Program/Group

Program Entry Mode (63)

Group Entry Mode (24)

Page Count

(30)

Introduction

Welcome to the FO-1460 and thank you for choosing Sharp! In addition to providing you with the ease and convenience of plain-pap er printing, the FO-1460 features a variety of special functions designed to increase the range and power of your communicati on s.

This manual gives you easy-to-follow instructions for installing and using the FO-1460. The Table of Contents will show you where instructions for using each feature are located. Whilst you may not need to read every section in detail at first, we recommend you at least review them briefly.

If you have any questions or problems which cannot be solved by reading this manual, please contact your Sharp dealer.

♦ Keys, switches, and labels on the machine are indicated in BOLD print. ♦ Messages appearing in the display are indicated in CAPITAL LETTERS.

Important safety information

•

If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

•

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (o ther than a cord less ty pe) d uring an electrical s torm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

Regulatory information

This facsimile machine is only designed to operate in the country where approved.

Your Sharp FO-1460 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling.

Your facsimile machine is not suitable as an extension to some payphones or for use on shared service lines.

REN

The Ringer Equivalence Number (REN) of your fax machine is 1.

The total number of instruments that can be connected to an exclusive line is determined by adding the REN values of each instrument. The total should not exceed 4.0. A telephone pr ov id e d by BT is ass u m e d to ha ve a RE N of 1 un le s s ot he rwise marked.

Satisfactory ringer operation can not be guaranteed in installations consisting of mixed apparatus types, even if the REN value does not exceed 4.

Emergency services

Emergency services (999) can be called from this apparatus. Please display on the telephone the number required to access that service, together with the number of the telephone, using the labe l provided.

Private branch exchange (PBX) connection

Your facsimile machine is approved for connection to the Public Telephone Network (PSTN) via compatible PBX systems. Consult your supplier for a list of suitable PBX systems. It cannot be guaranteed that this facsimile machine will operate correctly under all possible conditions of connection to compatible PBX systems.

This facsimile machine has been approved for use of the following facilities:

Simple tele ph on e

Tone dialling (DTMF)

Loop discon ne c t (Pulse dia lling)

Memory dialling

Loudspeaking (Call Progress Monitor)

On-hook dia l ling

Automatic answering

Automatic dialling

Automatic clearing

Last number redial

Time break or Earth recall

Series connection of extension telephone(s)

Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted.

Series connection

When connected via series apparatus, difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations. If difficulties are experienced, contact the supplier or maintainer of the series apparatus in the first instance.

While operation may be possi b le in itially, change s to or m od e rn is a tion of the network taking place in the normal course of events may result in the facsimile equipment being connected to a network service with which it was not designed to be compatible. Failure of the facsimile / series apparatus to work under these circumstances may not be the fault of the ne twork operator.

The voltage drop introduced by your facsimile between the PSTN and the associated apparatus at a current of 40mA d.c. is 2 volts, therefore no additional series equipment may be connected.

Table of Contents

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

2 Initial Settings 13

Setup Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 16

Entering Letters for Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Storing Numbers for Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . 21

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

3 Sending Documents 26

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Optional Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Dialling and Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

4 Receiving Documents 36

5 Making Copies 40

6 Making Telephone Calls 43

7 Answering Machine Connection 46

Preparations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

8 Special Functions 52

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 52

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 58

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

9 Optional Settings 68

10 Printing Reports and Lists 73

11 Maintenance 79

12 Troubleshooting 81

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Specifications 88

Index 90

Chapter

Installation

Unpacking Checklist

After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer.

Paper tray cover

Paper tray

Handset

3 gears and 1 flange

Sample imaging film

Extension telephone socket adapter

Rapid key labels

Operation manual

British Teleco m fax book card

Handset lead

Telephone line cord

Emergency labels

Original document support (locat ed between box and packing case)

Points to keep in mind when setting up

♦ The fax must be installed on a level surface. ♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust. ♦ Provide easy access to the front, back, and sides of the fax. In particular, keep

the area in front of the fax clear, or the original document may jam as it comes out after scanning.

♦ If the machine is moved from a cold to a warm place, it is possible that con-

densation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

♦ If your area experiences a high incidence of lightning or power surges, we rec-

ommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Chapter 1 Installation

Loading the Imaging Film

The printer unit in your fax creates printed text and imag es by applyin g heat to the imaging film, which causes ink to be transferred from the film to the page. Follow the steps below to install or replace the imaging film.

Press the release button marked OPEN

and open the print compartment cover.

•••• Caution! The pr inti n g hea d (t he st rip

of metal on the underside of the cover) applies heat to the imaging film. It may be hot if a docum ent ha s just bee n printed.

If you are replacing the imaging film,

take the old film out of the printing compartment and remove the three (3) green gears and the green flange from the ends of the spools.

DO NOT DISCARD THE GREEN GEARS AND THE GREEN FLANGE!

Take the new film out of its package,

and insert two of the gears provided with the fax into the ends of the spool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool.

•••• Do not yet remove the band which

holds the spools together.

Hold the empty spool so that the end

with only one slot is on the left, and lower the spools into the front of the printing compartment. The gears in the ends of the spool with film should fit into the slots on each side of the printing compartment.

Chapter 1 Installation

2 tabs

Cut the band which holds the spools

together with scissors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool. Make sure the tabs on the gear and the flange fit into the slots in the ends of the spool (the gear has two tabs and the flange has one tab).

Flange

1 tab

2 tabs

Gear

Chapter 1 Installation

Pull the empty spool toward the back of

the compartment, unwinding the film as you pull.

Insert the empty spool into the back of

the compartment so that the gear and the flange fit into the slots on the sides of the compartment.

•••• Make sure that the green gear engages

with the white gear below it.

Wind the film slightly (rotate the gear on

the right side of the empty spool) so that there is no slack in the film. Make sure that both edges of the film wind onto the spool evenly.

Close the print compartment cover, mak-

ing sure it clicks into place.

•••• Caution! Close the cover slowly to

make sure it doesn’t pinch your fingers.

If you replaced the film, initialize the

new film by pressing the FUNCTION key, the "6" key, an d the "#" key on the operation panel. Make sure that INITIALIZE FILM appears in the display, and then press the START key. (Do not perform this step if you installed the initial sample roll of film.)

Chapter 1 Installation

FUNCTION

START

When to replace the imaging film

The sample roll of imaging film provided with your fax is capable of printing approximately 60 pages of A4 size paper. When it is used up, FILM END will appear in the display. Replace it with the following imaging film which is available at your dealer.

FO-15CR Imagin g Fil m

One roll of FO-15CR imaging film is capable of printing approximately 470 pages of A4 size paper when printed continuously.

Caution!

The text of documents printed with the imaging film is visible on the used film. If confidential information has been printed, dispose of the film appropriately.

Chapter 1 Installation

Connections

Power lead

Plug the power lead into a 230 V, earthed (3-prong) AC outlet. ♦ The fax does not have a power on/off switch, so the power is turned on and

off by simply plugging or unplugging the power lead.

♦ Important: Whenever you unplug the power lead, disconnect the fax ma-

chine from the telephone network first.

♦ Caution: The mains outlet (socket-outlet) shall be installed near the equip-

ment and shall be easily accessible.

Telephone line cord

Plug one end of the telephone line into the socket on the fax marked "TEL. LINE". Plug the other end into a new plan telephone wall socket.

♦ If you do not have a new plan telephone socket, contact your local tele-

phone supplier. Con nec tio n t o the t el eph on e ne tw ork mu st not be ha rd wired.

♦ Eire: Only the supplied cord should be used. If a longer cord is required,

please consult yo ur supp lie r or ser vic in g age n t.

TEL. SET

TEL. LINE

Chapter 1 Installation

Comments:

Your fax is set for tone dialling. If you are on a pulse dial line, you must reset

••••

the fax for pulse dialling. This is done by resetting Option Setting 8 as described in Chapter 9, "Optional Settings".

If you are connecting the fax to a PBX, you may need to reset the fax to the

••••

appropriate recall mode for the PBX. This is done by setting Option Setting 14 as described in Chapter 9

If you intend to use a computer fax modem on the same phone lin e, you must

••••

reset Option Setting 15 to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 9, "Optional Settings".

Extension phones can be used to make and receive calls as normal with the

••••

fax connected. For details on receiving faxes fr om an extensio n ph on e, s ee Chapter 4, "Receiving Documents".

The facsimile machine will not ring in response to incoming calls and

••••

cannot be used to make outgoing calls in the absence of mains power to the machine. For this reason it is recommended that the fax is not left as the only telephone instrument on line when in this state.

Your fax cannot be used on a key system without the necessary adap tation of

••••

the system. Please consult the installers of the system if this is required.

Handset

Connect the handset lead to the handset and the fax as shown. ♦ The ends of the handset lead are identical, so they will go into either socket. Place the handset on the handset rest.

Use the handset to make ordinary phone calls, or to transmit and receive docum en ts ma nu al ly .

Chapter 1 Installation

Connecting an answering machine

If desired, you can connect an answering machine to your fax. This will allow you to receive both voice and fax messages on the same line while you are ou t. For details on using this feature, see Chapter 7.

To connect an answering machine, remove the seal covering the socket marked

TEL. SET on the fax. Insert the modular plug of the socket adaptor into the TEL. SET socket, and then insert the plug of the answering machine line into

the U.K. style socket of the adaptor. ♦ Important: If the answering machine is not connected to the extension tele-

phone socket on the fax as shown, the set-up will not operate properly.

♦ Eire: Remove the seal covering the socket marked TEL. SET on th e fax.

Insert the plug of the answering machine line directly into the TEL.SET socket.

TEL. SET

TEL.

LINE

tel line

telephone

Important:

When connecting an answering machine, make sure the line plug is insert ed into the answering machine’s telephone socket, not its te lephone socket.

Comments:

The safety status of this socket is TNV, and is provided for the connection of

••••

approved telephone equipment only. To ensure continued safety compliance, do not connect any other equipment to this socket.

More than one extension telephone may be connected to the same line as the

••••

fax, provided that the total REN value does not exceed 4. This includes an answering machine if connected as shown above.

line

Attachments

Insert the paper tray into the back of the fax as shown.

Chapter 1 Installation

If desired, attach the original document support by inserting the ends into the holes in the bottom of the fax as shown.

Chapter 1 Installation

Loading Printing Paper

The paper tray holds the paper on which received documents and copies are printed. Up to 200 sheets of A4-size paper from 60 to 80 g/m the tray. Less sheets can be loaded when using heavier paper. The maximum allowed paper weight is 90 g/m

Note: When receiving or copying documents, do not allow more than 100

pages to collect in the received document outlet. Otherwise, the outlet may become obstructed, causing paper jams.

Remove the paper cover if it is on the pa-

per tray.

can be loaded in

Fan the paper, and then tap the edge

against a flat surface to even the stack.

Pull the paper release plate toward you

and insert the stack of paper into the tray, print side down.

•••• If paper remain s in the tray, take it out

and combine it into a single stack with the new paper before adding the new paper.

Replace the paper cover on the paper

tray and then push the paper release plate back down.

•••• Import ant : Be sure to replace the pa-

per cover before you push the paper release plate down.

Chapter 1 Installation

Your fax has been set at the factory to

print on regula r pap e r. If yo u ha ve loaded high quality thermal transfer paper, you must change this setting to HIGH QUALITY. Press the FUNC- TION key, the "6" key, the "*" key two times, and then press "1" to select regular, or "2" to select high quality paper. When finished, press the STOP key. Be sure to change this setting again if you change back to regular paper.

FUNCTION

STOP

Initial

Chapter

Setup Guide

Before you can begin using your fax, there are some settings that must be made with the keys on the operation panel. Some of the settings are required for basic use of your fax, others may or may not be necessary depending on how you want to use the fax. The procedures for making the settings are described in this chapter in the order shown below.

Required settings:

♦ Entering your name and fax/telephone number in the fax ♦ Setting the fax to the current date and time ♦ Selecting the reception mode

Other settings:

♦ Storing numbers for automatic dialling: Automatic dialling allows you to

Settings

dial a full fax or phone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a 2-digit number. To use auto- matic dialling, you must store the desired fax and phone numbers in the fax.

♦ Volume adjustment: Adjustment of the volume of the speaker and ringer.

Chapter 2 Initial Settings

A Look at the Operation Panel

Before you make the settings, take a moment to familiarise yourself with the operation pan el.

Number keys

Use these keys to di al numbers, and enter numbers and le tters during number/name storing procedures.

REDIAL key

Press this key to automatica lly redial the last number dialled.

123

GHI JKL MNO

456

789

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

ABC DEF

TUV WXYZPQRS

SYMBOLS

SPEED

DIAL

REDIAL

SPEAKER

SEARCH/R key

Press this key to search for an automatic di alling number, or, if yo u are on a P.B.X. extension, pre ss this key to transfer or put the other party on hol d.

SPEAKER key

Press this key to dial a number without picking up the handset.

Display

This displays v arious messages during operation and programmin g.

FUNCTION key

Press this key to select various special functi on s.

FAXTEL

TEL/FAX

A.M.

DOWN

UP VOLUME

RECEPTION

FUNCTION MEMORY

START

RESOLUTION

STOP

MODE

COPY/

HELP

Chapter 2 Initial Settings

VOLUME keys

Press these keys to adjust the volume of the speaker whe n the

SPEAKER

key has been presse d, or th e vo lu m e of the ringer at all other times.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

MEMORY key

Press this key to scan a documen t into memory before transmitting it.

01 02 03 20 21 22

SHIFT

0504 06 07 2423 25 26

0908 10 11 2827 29 30

1312 14 15/POLL 3231 33 34

17/P216/P1 18/G1 19/G2 3635 37 38

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. To dial the bottom number on a Rapid Key, press the

key before

SHIFT

pressing the Rapid Key. (Note that you must attach the Rapid Key labels.)

COPY/HELP key

When a document is in the feeder, pres s th is key to make a copy. At an y other time, press this key to print out the Help List, a quick reference gu ide to the operatio n of your fax.

START key

Press this key to sen d or receive a docu ment.

RECEPTION MODE key

Press this key to select the mode of reception.

key

STOP

Press this key to stop operations before they are completed.

Chapter 2 Initial Settings

Entering Your Name and Fax Number

To have your name and fax/telephone number printed at the top of every page you transmit, program them by pressing the panel keys as shown below.

♦ If you make a mistake, press the SEARCH/R key to move the cursor back

to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the FUNCTION key and then th e

"3" key. ENTRY MODE will appear in the display.

Press the "#" key two times.

OWN NUMBER SET will appear in the display.

FUNCTION

Press the START key.

Enter your fax number (max. of 20 dig-

its) by pressing the number keys. (To insert a space between digits, press the "#" key. To insert a "+", press the "*" key.)

Press the START key.

Note that there are letters marked above

each of the number keys. Enter your name by pressing the appropriate number key for each letter several times until the letter appears in the display. (Max. of 24 characters.) For example, to enter "S" press "7" five times. See the following page for more details.

Press the START key and then the

STOP key.

START

(Example: SHARP)

7 4 4 4

7 7 7 7

SPEAKER

7 7

START

(Example)

7 7 7

(Move cursor)

STOP

Chapter 2 Initial Settings

Entering Letters for Names

Names are programmed by pressing the numeric keys. You will notice that letters are indicated above each of the number keys "2" through "9". To enter a letter (or number), press the appropriate key one or more times until the letter appears in the display (the number will appear first, followed by the letters in the order indicated above the key). The keys used for entering letters and editing are shown below.

Comments:

To enter two letters in succession which require using the same key, press the

••••

SPEAKER key after entering the first letter to move the cursor to the right. To change a letter, move the cursor to that letter and enter the desired letter.

••••

The new letter will replace the old one.

Letters and numbers

Space

Press this key twice to enter a space.

123

GHI JKL MNO

PQRS

To enter a letter or nu m be r, press the appropriate key repeatedly until the desired number/letter appears in the display (t he num b er appears first, then the letters in the order shown above the ke y).

ABC DEF

TUV WXYZ

SYMBOLS

6 9

SPEED

DIAL

REDIAL

SPEAKER

Delete

Press this key to delete the letter highlighted by the cursor (if the cursor is to the right of the last letter en te re d, it will backspace and de le te the last letter).

Shift

Press this key on ce to change case (press it again to change back).

Cursor left

Press this key to move the cursor to the left.

Symbols

Press either key r ep ea te dl y un ti l th e desired symbol appears (see the symbol list on the following page).

Cursor right

Press this key to move the cursor to the right.

Chapter 2 Initial Settings

Symbol list

To enter a symbol from the list below, press the "#" key or the "*" key repeatedly until the desired symbol appears.

→ ←

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | }

Example

The following is an example of entering the name "ABC Co. #1".

♦

The cursor in the display is indicated below by a rectangle:

Step Press these keys: Display

ABC

SPEAKER

ABC

SPEAKER

ABC

REDIAL

ABC

MNO

ABC

MNO6MNO

B B

ABC ABC

→ ←

A A A

START

ABC Co

CCo

Chapter 2 Initial Settings

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown belo w.

♦ To correct a mistake, press the SPEED DIAL key to move the cursor back

to the mistake, and then enter the correct number.

Press the FUNCTION key and then th e

"3" key. ENTRY MODE will appear in the display.

Press the "*" key two times.

DATE & TIME SET will appear in the display.

FUNCTION

Press the START key.

Enter a two-digit number for the day

("01" to "31").

Enter a two-digit number for the month

("01" for January, "02" for February, "12" for December, etc.).

Enter the last two digits of the year.

(Note: In the year 2000, "00" will appear for the year.)

Enter a two-digit number for the hour

("00" to "23") and a two-digit number for the minute ("00" to "59").

Press the START key and then the

STOP key.

START

(Example: the 5th)

(Example: Janu ary)

(Example: 1998)

(Example: 9:25)

STOP

Chapter 2 Initial Settings

Selecting the Reception Mode

Your fax has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You

can also receive faxes; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Select this mode when an answering machine is connected as described in "Connections" in Chapter 1 and you want the answer ing machin e to answer all calls. This allows you to receive both voice messages and faxes while you are out.

Setting the reception mode

RECEPTION

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

MODE

For more information on receiving faxes in TEL, TEL/FAX mode and FAX mode, see Chapter 4, "Receiving Documents". For more inf or matio n on using A.M. mode, see Chapter 7.

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