Sharp FO-130 Operation Manual

. .

Congratulations on your purchase of the FO-130, and thank you for having chosen Sharp! The FO-130 facsimile transceiver is G3 compatible, the most commonly used type of facsimile

machine today. In addition to the basic operations of sending and receiving documents, it provides a variety of special features designed to increase the range and power of your communication.

These make it an ideal tool for the office, no matter how big or small the scale of operation.

This manual is intended to help you with the installation and operation of the FO-130. The information is presented as follows:

The parts of the machine:

The names, brief descriptions, and illustrations of the various parts of the machine are contained in Chapter 1, “The parts of the machine”.

Unpacking and Setup:

Instructions for getting your fax machine installed are contained in Chapter 2, “Installation”. This also contains guidelines on selecting a suitable location, electrical conditions, telephone conditions, etc.

Basic operations:

Basic operations such as sending and receiving documents, copying, and using the machine as a telephone are explained in Chapter 3, “Basic operations”. This chapter is particularly important for beginners.

Connecting an answering machine or extension phone to your fax machine:

This is described in Chapter 4, “Using your fax with other devices”.

Optional settings and entry of telephone numbers, etc.:

Optional settings made with the User Switches and entry of telephone numbers for automatic dialing, etc. are described in Chapter 5, “Optional settings and data entry”.

Reports and lists regarding the activity and settings of your machine:

The procedures for printing these out can be found in Chapter 6, “Printing out reports and lists”.

Maintenance and troubleshooting:

Basic maintenance procedures and troubleshooting are described in Chapters 7 and 8, respectively.

The following conventions are used in this manual:

l Keys, switches, and labels on the machine are indicated in BOLD print. l Messages appearing in the display are indicated in CAPITAL LETTERS.

If you have any questions or problems which cannot be solved by reading this manual, please contact your Sharp dealer.

GENERAL CAUTIONS

l Do not open the machine during operation (transmitting, receiving, or copying).

l Do not spill any liquids on the machine. These can damage the internal circuitry.

Your fax machine and the telephone system

The Austel Registration shown on the label on

Number and Ringer Equivalence Number (REN) for this equipment are

the back of the machine. The telephone company may require these

numbers.

The sum of all Ringer Equivalence Numbers on your telephone line should be three or less in order to assure proper service from the telephone company.

If any of your equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network. If the telephone company notes a problem, they may temporarily disconnect service.

. .

III

INTRODUCTION

ABOUT THIS MANUAL

BEFORE USING YOUR FAX MACHINE

TABLE OF CONTENTS

1. THE PARTS OF THE MACHINE

MAIN PARTS

....................................

Front .....................................

Rear

......................................

Recording paper compartment

OPERATION PANEL

................................

........................

l-l

l-1

1-2

1-3

l-4

2. INSTALLATION 2-1

SITE SELECTION

..................................

2-1

,.. Ill

UNPACKING .....................................

SETTING UP

....................................

Assembly and Connections

Loading the recording paper

ENTERING YOUR NAME AND FAX NUMBER

3. BASIC OPERATIONS

PREPARING TO TRANSMIT A DOCUMENT

About the original

...............................

Readable length and width

Using the document carrier

Loading the document

..........................

.........................

..........................

............................

...................

....................

2-2

2-3

2-4

2-6

3-l

3-1

3-2

3-3

--\

TABLE OF CONTENTS

Resolution and contrast

DIALING AND TRANSMISSION

Normal dialing

Direct Keypad Dialing

.................................

.............................

Using the Autodialer (automatic dialing)

Redialing when the line is busy

RECEIVING A DOCUMENT

Modes of reception

............................

.............................

Manual reception ..............................

Automatic reception

.............................

Automatic Fax/Phone Changeover

Paper cutting

................................

COPYING .....................................

............................

..........................

........................

.....................

...................

3-4

3-6

3-7

3-8

.3-10

.3-l 0

.3-l 1

.3-l 2

.3-l 3

.3-14

VOICE COMMUNICATIONS

...........................

.3-15

4. USING YOUR FAX WITH OTHER DEVICES 4-1

ANSWERING MACHINE

Connection and preparations

..............................

.........................

Using the answering machine hook-up

Optional settings ...............................

EXTENSION TELEPHONE .............................

....................

4-l

4-2

4-5

4-9

5. OPTIONAL SETTINGS AND DATA ENTRY 5-l

LETTERS AND CHARACTERS FOR NAMES

Entry

Deletions and changes

.............................. : ...... 5-1

............................

...................

5-1

5-2

TABLE OF CONTENTS

FAX AND VOICE NUMBERS FOR AUTOMATIC DIALING

USER SWITCHES

6. PRINTING OUT REPORTS AND LISTS

TELEPHONE LIST

PASSCODE LIST

USER SWITCH LIST

TRANSACTION REPORT

7. USER MAINTENANCE

RECORDING PAPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Recommended paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-l

Handling and storing recording paper

Replacing the recording paper

..................................

................................

..............................

....................

........................

.............

5-3

5-5

6-1

6-l

6-2

6-4

6-5

7-1

7-2

CLEANING THE RECORDING HEAD

CLEANING THE READING GLASS AND ROLLERS

CLEANING THE HOUSING

ABOUT THE LITHIUM BAITERY

8. TROUBLESHOOTING

GENERAL CORRECTIVE MEASURES

DISPLAY MESSAGES

ALARMS .......................................

CLEARING A JAMMED DOCUMENT

CLEARING JAMMED RECORDING PAPER

COMMUNICATION ERROR CODES

...............................

.......................

.............................

..........................

.......................

........................

................

....................

7-3

7-4

7-5

7-6

8-1

8-4

8-5

8-6

8-7

8-8

TABLE OF CONTENTS

9. SPECIFICATIONS 9-1

QUICK REFERENCE GUIDE

INDEX

Quick-i

Index-i

vii

TABLE OF CONTENTS

Notes

VIII

. . .

Handset

Use the handset for ordinary phone conversations or to listen for fax connection tones.

Adjustable document guide

When transmitting or copying a document, set these guides to the width of the document.

Operation panel

Use the keys on the operation panel to input instructions to the machine.

Original document exit

The original comes out of the machine here after being scanned for transmission or copying.

Operation panel knob

Pull this knob to open the operation panel.

Document feeder

Documents to be transmitted or copied are placed face down here.

5 6

THE PARTS OF THE MACHINE

l-l

MAIN PARTS

Rear

POWER switch

Turns the machine on and off.

Received document exit

Received documents and copies come out of the machine here

Monitor speaker

Voices or fax tones are heard from here when the SPEAKER key is pressed before dialing.

Handset jack

The handset cord is inserted into this jack.

Power cord

Connects the machine to a power outlet.

Telephone line jack (TEL. LINE)

The telephone line is inserted into this jack.

Ringing volume selector

Use this to adjust the ringing volume.

Speaker volume control

Use this to adjust the speaker volume.

Line selector

Use this to set the fax machine to the type of telephone line you are on.

l-2

THE PARTS OF THE MACHINE

Recording paper compartment

MAIN PARTS

1 Document rollers

These move the document through the machine during scanning.

2 Reading glass

This scans the document for transmission and copying.

3 Recording paper compartment

Holds the roll of recording paper.

4 Recording head

Applies heat to the recording paper to print out documents which have been received.

2 3

THE PARTS OF THE MACHINE

1-3

1 Liquid crystal display

Displays various messages during operation and programming.

2 SPEED DIAL key

Press this key to enter a 2-digit Speed Dial number.

3 REDIAL key

Press this key to automatically redial the last number dialed, or to enter a pause during

programming.

4 RESOLUTION key

Use this key to adjust the resolution and contrast for transmitting or copying a document.

5 FUNCTION key

Use this key to select various special functions and enter data. Prompts indicating selections will appear on the display.

6 Reception mode switch

Use this key to select the mode of reception.

l-4

THE PARTS OF THE MACHINE

OPERATION PANEL

8 Numeric keys (0 to 9, *, #)

Use these keys to dial numbers and enter various kinds of data.

9 SPEAKER key

Press this key to dial a number without picking up the handset.

10 HOLD key

Press this key to put the other party on hold during a phone conversation.

11 Rapid Keys (01 to 20)

Use these keys to dial fax and voice numbers automatically.

12 STOP key

Use this key to terminate operations before they are completed. It also serves as a clear

key for programming and data entry.

13 START/COPY key

Use this key to start transmission, reception, or copying. It also serves as an entry key for

programming and data entry.

9 10

THE PARTS OF THE MACHINE

l-5

OPERATION PANEL

Notes

1-6

THE PARTS OF THE MACHINE

Take the following points into consideration when selecting a site for your FO-130:

ENVIRONMENT

The machine must be installed on a level surface. Keep the machine away from air conditioners, heaters, direct sunlight, and dust. Provide easy access to the front, back, and sides of the machine. In particular, keep

the area in front of the machine clear, or the original document may jam as it comes

out after scanning. The temperature should be between 5” and 35°C. The humidity should be between 30% and 85% (without condensation).

ELECTRICITY

A 240 V, 50 Hz, grounded (3-prong) AC outlet is required.

J# Note:

l If your area experiences a high incidence of lightning or power surges, we recommend that you

install a surge protector for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

TELEPHONE JACK

A standard telephone wall jack must be located near the machine.

INSTALLATION

2-1

Take the machine out of the box carefully, and remove all packing material. Make sure you have all the items listed below. If any are missing, contact your dealer.

Document carrier +

Machine

Handset

Handset cord

Recording paper

l In addition to the above items, you should have an F080TP adaptor (fin line cord). This is supplied

separately by your dealer.

2-2 INSTALLATION

Assembly and Connections

1. Insert one end of the handset cord into the jack at the base of the handset, and the other end into the jack on the left side of the machine. The ends are identical, so they will go into either jack. Place the handset on the handset rest.

2. Plug the F080TP adaptor into the telephone jack on the wail. Insert the small modular plug which terminates the adaptor line cord into the jack on the back of the machine marked TEL. LINE.

3. Adjust the switches on the left side of the machine:

l DIAL: This switch sets the mode of dial-

ing. Select T if you are on a touch-tone line, or P if you are on a dial pulse (rotary) line.

Note: If this setting is incorrect, you will

not be able to make a call.

l SPEAKER VOLUME: Adjust the setting

from high (H) to low (L) as desired.

l RINGING VOLUME: Set the switch at

high (H), medium (M), or low (L) as desired.

INSTALLATION

RINGING SPEAKER VOLUME VOLUME

DIAL

2-3

Plug the power cord into a 240 V, 3-prong AC outlet. Set the POWER switch to ON to turn on the power.

Loading the recording paper

Unwrap the roll of recording paper.

Pull the operation panel knob on the right side of the machine forward, and open the operation panel. The buzzer will sound briefly.

l There is no need to turn the machine

power off before proceeding.

Place the roll of recording paper in the compart-

ment so that the leading edge of the paper feeds from the top of the roll.

I ~

I 1 I ~

INSTALLATION

Pass the leading edge of the paper under paper

guide so that approximately 5 cm of the leading edge is past the black rubber roller.

Close the operation panel by gently pushing down on the center.

SETTING UP

Press the START/COPY key. A short length of the recording paper will be fed out.

l If this does not happen, repeat the loading

procedure.

Grasp the paper by the edge and pull upward to tear it off.

I I

INSTALLATION

2-5

Your name and fax number (called the “Sender’s name” and “Sender’s number”) are used in several functions which the machine performs. In particular, they are printed at the top of each page you transmit. To give the machine your name and fax number, press the panel keys as shown in the

procedure below.

j) Note:

l To enter letters for your name, see “Letters and characters for names” in Chapter 5.

PROCEDURE

Step i Press these keys:

FUNCTION

1 ’ [ 131

2~ El

SilRT i COPY

~ [q /5/ 151 II ~1 131 /; Enter your fax number (max. of 20 digits) with the

4 I

5 !

I121

START : COPY

(Example) I press the # key.)

a-- 151 1 Enteryo

6 /

(Example) I want to make an entry, skip this step.

START COPY

~ Comments

~ Enter ENTRY MODE.

~ Scroll down to OWN PASSCODE SET.

I ~ Press START/COPY to select it.

numeric keys. (To insert a space between digits,

I Press START/COPY. I

ur name (max. of 24 characters).(see “Letters

and characters for names” in Chapter 5). If you don’t

i Press START/COPY.

Press STOP to exit ENTRY MODE.

2-6

INSTALLATION

About the original

Your FO-130 can transmit most standard office documents. Specific guidelines are as follows:

SIZE AND WEIGHT

The size and weight of documents which you can load in the document feeder depends on whether you load one sheet at a time or several sheets at once.

1) When you load several sheets at once:

Width:

148 to 216 mm

Length: 128 to 197 mm

Thickness:

Weight:

0.06 to 0.12 mm

52 to 104 g/m’

2) When you load one sheet at a time:

Width:

Length:

Thickness:

Weight:

148 to 216 mm

128 to 1000 mm

0.06 to 0.20 mm

52 to 157 g/m’

)j Note:

l To send documents smaller than the minimum size. use the document carrier as described in “Using

the document carrier” which follows in this section.

OTHER RESTRICTIONS

l Documents written in yellow, greenish yellow, or light blue ink cannot be trans-

mitted.

l Ink, glue, and correcting fluid on documents must be dry before they are trans-

mitted.

l All clips, staples, and pins must be removed from documents before transmission.

If these are not removed, they may damage the machine.

l Patched or taped documents should be copied on a copy machine, and the copy

used for transmission.

BASIC OPERATIONS

3-1

PREPARING TO TRANSMIT A DOCUMENT

Readable length and width

The area of the document which is read (scanned) by the machine is slightly smaller than the actual document size. Any characters or graphics outside this area will not be transmitted.

Readable width: 210mm

Readable length:

The length of the sheet minus 4 mm from both the top and bottom edges.

Using the document carrier

The document carrier must be used for the following types of documents:

Documents which are torn. Documents smaller than the minimum size (see the preceding page).

Carbon-backed documents (insert a sheet of white paper between the carbon back of the document and the document carrier).

Documents which are easily smudged.

Use the document carrier according to the instructions on the back.

)) Note:

l If the document carrier is dirty, clean it with a soji cloth moistened M’ith water. Make sure it has

dried completely before using it for transmission.

3-2

BASIC OPERATIONS

‘\

PREPARING TO TRANSMIT A DOCUMENT

Loading the document

Up to 10 sheets can be placed in the feeder at one time (see “About the original” at the beginning

of this section for allowed sizes). These will be automatically fed into the machine starting from the sheet on the bottom.

l If you need to send or copy more than 10 sheets, place the additional sheets gently

and carefully in the feeder as the last sheet is being scanned. Do not try to force them in, as this may cause double-feeding or jamming.

l If your document consists of several thick sheets which must be loaded one at a

time, insert each sheet into the machine as the previous sheet is being scanned. Insert gently to prevent double-feeding.

PROCEDURE

Adjust the document guide to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the

document should enter the machine first.

l The feeder will draw the leading edge of

the document into the machine. The dis-

play, which normally reads STAND-BY,

will change to SEND READY.

You can now either make resolution and/or contrast settings as described on the following page, or dial the other party as described in the following section, “Dialing and transmission”.

BASIC OPERATIONS

3-3

PREPARING TO TRANSMIT A DOCUMENT

Resolution and contrast

If you want, you can adjust the resolution and contrast before sending a document.

RESOLUTION

The FO-130 has 3 resolution settings:

STANDARD:

FINE:

HALF TONE: Use HALF TONE for photographs and illustrations. The original will be

If you do not make a setting, the machine will automatically send the document in STANDARD (the default setting can be changed to FINE by adjusting User Switch 1 - see “User switches” in Chapter

5).

)) Note:

l In order to transmit with FINE resolution, the receiving far machine must also have that resolution.

Use STANDARD for ordinary documents. This setting gives you the fastest

and most economical transmission.

Use FINE for improved reproduction, especially with documents containing

small letters or fine drawings.

reproduced in 16 shades of gray.

If it doesn’t, your machine will automatically step down to STANDARD.

CONTRAST

The contrast is normally set to AUTO, which means that the machine automatically controls the contrast, but for very light documents you can change the setting to DARK.

3-4

BASIC OPERATIONS

PREPARING TO TRANSMIT A DOCUMENT

MAKING THE SETTINGS

l The document mustjirst be loaded in the feeder (ifthis is not done, the RESOLUTION key used

to make the settings will not be activated).

Press the RESOLUTION key one or more times

until the desired resolution and contrast settings appear in the display.

. The first time you move through the list of

resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

STANDARD FINE HALF TONE

:AUTO ii : AUTO : AUTO : DARK : DARK : DARK ,

2. Continue by dialing the number of the other party using one of the dialing methods described in the

following section.

BASIC OPERATIONS

3-5

Once you have loaded the document and made resolution and/or contrast settings as described

in the previous section, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialing, and you may select the one which best suits your needs.

Normal Dialing

The most basic way of dialing is by Normal Dialing, which is just like dialing with a telephone.

1. Pick up the handset, listen for the dial tone, and

dial the number of the receiving machine with the ~ numeric keys.

l If you don’t want to pick up the handset

until the connection is made, press the SPEAKER key first and then dial.

2. Wait for the connection. Depending on the setting

of the receiving machine, you will either hear a facsimile Reception Tone or the other person will answer.

l If the other person answers, ask them to

press their Start key. This causes the receiving machine to issue a Reception

Tone.

3. When you hear the Reception Tone, press the START/COPY key and replace the handset.

/ I

STARTCOPY

l The display will indicate whether or not

communication with the receiving

machine has been properly established. At the end of transmission, the buzzer will sound briefly and the machine will return to STAND-BY mode.

3-6

BASIC OPERATIONS

DIALING AND TRANSMISSION

Direct Keypad Dialing

If the receiving machine is set to automatic reception (see the following section, “Receiving a document”), you can dial the number without first picking up the handset or pressing the SPEAKER key. Simply press the appropriate numeric keys.

l After dialing, check the display. If the number of the receiving machine shown is

correct, press the START/COPY key. If it is not correct, press the STOP key to backspace one digit at a time, then enter the correct number(s).

Using the Autodialer (automatic dialing)

The Autodialer allows you to dial by simply entering a two-digit code number. Each code number corresponds to a full fax or voice number (to dial a voice number, see “Voice Communications” in this chapter), and up to 50 such numbers can be stored in the Autodialer’s memory. Code numbers which may be used are any number from 01 to 50.

j) Important:

l To use the Autodialer, the receiving machine must be set to automatic reception.

There are two ways of dialing with the Autodialer:

RAPID KEY DIALING (one-touch)

Rapid Key Dialing is done using the Rapid Keys on the right side of the panel. Each key is numbered from 01 to 20, and these numbers correspond to code numbers 01 to 20. (Note that only these 20 numbers can be dialed with Rapid Key Dialing; the other code numbers must be dialed by Speed Dialing as described on the following page.)

To dial, simply press the Rapid Key corresponding to the desired code number. Do

not lift the handset or press the SPEAKER key.

The name of the receiving party will appear in the display, or the fax number if no

2. name was recorded for that number. If the name or number is incorrect, press the STOP key.

The document will be automatically transmitted once the connection is made. You do

3. not need to press the START/COPY key.

BASIC OPERATIONS

3-7

DIALING AND TRANSMISSION

SPEED DIALING

Speed Dialing is done using the SPEED DIAL key and the numeric keys on the lefl side of the panel. Any of code numbers 01 through 50 may be dialed. (Note that numbers 01 through 20 may be dialed both by Speed Dialing and by Rapid Key Dialing.)

1. To dial, press the SPEED DIAL key and then enter the two digits of the code number

using the numeric keys. To enter numbers 1 through 9, first enter 0 and then the number. Do not pick up the handset or press the SPEAKER key.

2. Check the display. If the name or number shown is correct, press the START/COPY key and the document will be transmitted. If it is incorrect, press the STOP key.

ABOUT NUMBER ENTRY

See “Fax and voice numbers for automatic dialing” in Chapter 5 for the procedure for entering numbers into the Autodialer of the FO-130. For each code number, you may enter a fax or voice number and a name (this appears in the display when the number is called).

Redialing when the line is busy

REDIAL KEY

If the line is busy, you can press the REDIAL key to redial the number. This can be used with any

of the methods of dialing described above. The REDIAL key works the same way as Normal Dialing using the SPEAKER key:

1. Press the REDIAL key.

2. Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile Reception Tone or the other person will answer.

l If the other person answers, pick up the handset and ask them to press their Start

key. This causes the other machine to issue a Reception Tone.

3. When you hear the Reception Tone, press the START/COPY key. Replace the handset if you used it.

a) Note:

w If you do any programming operations after attempting to dial, you will not be able to use the

REDIAL key (programming erases the numberfrom memov).

3-8

BASIC OPERATIONS

DIALING AND TRANSMISSION

AUTOMATIC REDIALING

If you use Direct Keypad Dialing or automatic dialing and the line is busy, the FO-130 will

automatically redial the number. This will be done 2 times at intervals of 5 minutes.

BASIC OPERATIONS

3-9

Modes of reception

The FO-130 has two basic modes of reception: manual and automatic. With manual reception, you

must first pick up the handset and then press the START/COPY key. With automatic reception,

you don’t need to do anything; the machine automatically receives the incoming document.

Manual reception is generally used when you will be receiving both voice calls and

facsimile transmissions on the same line.

Automatic reception is generally used for a dedicated fax line (only fax transmissions will be coming in).

SETTING THE MODE

Set the mode of reception with the Reception mode switch in the upper right-hand corner of the

operation panel.

l For manual reception, set the switch to

MANUAL.

. For automatic reception, set the switch to

AUTO.

(The ANSWERING MACHINE setting is used when you connect an answering machine to the fax machine. This is described in Chapter 4.)

ANSWERING

MACHINE

MANUAL

AUTO

ANSWERING

. . .

3-l 0

BASIC OPERATIONS

RECEIVING A DOCUMENT

Manual reception

The procedure for receiving documents manually is as follows:

1. When the telephone rings, pick up the handset on the fax machine.

2. You will either hear a fax tone or the other party will speak to you.

. If you hear a fax tone, press the START/COPY key.

l If the other party first speaks with you and then wants to send a document, press

the START/COPY key after speaking.

3. Hang up when FAX CONNECTING appears in the display. When reception is completed, the buzzer will sound.

VARIATIONS

As a back-up feature of manual reception mode, you can set the FO-130 to automatically receive fax transmissions after 4 rings. This is useful if you are occasionally unable to respond to an incoming call personally. The setting is made with User Switch 3. See “User Switches” in Chapter

Automatic reception

In automatic reception mode, the FO-130 automatically answers all calls and receives the incoming documents.

VARIATIONS

l You can change the number of rings after which the machine answers incoming

calls with User Switch 2 (see “User Switches” in Chapter 5). 1 or 4 rings may be selected.

l You can speak with the other party by picking up the handset before the machine

answers. To receive a document afterwards, press the START/COPY key and hang up.

BASIC OPERATIONS

3-11

RECEIVING A DOCUMENT

Automatic Fax/Phone Changeover

This is a special function which allows you to use one line for both fax and voice communications without having to personally answer every call. When it is enabled, the FO-130 detects whether an

incoming call is a voice call or a fax transmission. If it is a voice call, the machine will signal you to

answer. If it is a fax transmission, the machine will automatically start reception.

ENABLING AUTOMATIC FAX/PHONE CHANGEOVER

Automatic Fax/Phone Changeover is enabled by setting User Switch 4 to “YES”. The procedure for doing this is described in “User Switches” in Chapter 5.

l Automatic Fax/Phone Changeover is normally used in automatic reception mode.

However, it can also be used in manual reception mode if User Switch 3 is set to YES.

Important:

l Do not enable Automatic F&Phone Changeover when using an extension telephone or an

answering machine with the fm machine (voice calls cannot be signaled through these devices).

HOW THE FUNCTION OPERATES

When a call comes in, the machine will answer within 10 seconds.

If the machine detects a fax tone, it begins reception automatically.

If the machine doesn’t detect a fax tone, its pseudo ringer will ring for approximately

15 seconds, signaling you to pick up the handset. (Note that only the pseudo ringer, which makes a sound slightly different from that of normal ringing, will ring; an extension telephone connected to the machine will not ring.)

In the latter case, if you do not pick up the handset within 15 seconds, the FO-130 issues a fax tone to the other machine. This enables the other party to send a fax manually if they desire. The document will be received automatically.

3-12

BASIC OPERATIONS

RECEIVING A DOCUMENT

)J Comments:

l lfthe otherparty calls with the intention of sending a document manually, the FO-130 will treat the

call as a voice call. This is because normal dialing is usedfor manual transmission, and no far tone

is issued. The FO-130 will only be able to recognize a far transmission if the other party uses

automatic dialing.

l The duration ofpseudo ringing can be adjusted with User Switch 7 (see “User Switches” in Chapter

5). Possible settings are 15, 30, 60. or I20 seconds (the factory setting is 15 seconds).

Paper cutting

After receiving a document, grasp the paper by the edge and pull upward to tear it off.

BASIC OPERATIONS

3-13

The FO-130 can also be used to make copies. In particular, this function can be used to make sample copies of documents to be transmitted to see if the resolution or contrast needs adjustment.

t) Note:

l The default resolution for copying is FINE.

Load the document face down as you would for a

regular transmission.

If desired, adjust the resolution and contrast with

the RESOLUTION key.

3. Press the START/COPY key.

START/COPY

INCOMING CALLS DURING COPYING

The FO-130 goes into manual reception mode during copying, so if a call comes in at this time,

pick up the handset to answer.

l To receive a document, press the START/COPY key after copying is finished. If

you want to begin reception immediately, press the STOP key to stop copying, and then press the START/COPY key.

3-14

BASIC OPERATIONS

The FO-130 can be used like a regular telephone to make and receive voice calls.

)a Note:

l When the power is oj$ you cannot dial to make telephone calls. However, you can receive incoming

calls.

MAKING TELEPHONE CALLS

1. Pick up the handset or press the SPEAKER key.

2. Dial the number using one of the following methods:

l Normal Dialing: Enter the full telephone number with the numeric keys. l Rapid Key Dialing: Press the appropriate Rapid Key. l Speed Dialing:tPress the SPEED DIAL key, and then enter the 2-digit code number

with the numeric keys.

3. Speak with the other party when they answer. If you pressed the SPEAKER key, pick up the handset.

REDIAL

The last number called can be redialed by pressing the REDIAL key. (It is not necessary to pick

up the handset or press the SPEAKER key.)

When the other party answers, pick up the handset.

HOLD

You can put the other party on hold during a conversation by pressing the HOLD key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the

connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset

back in the cradle, press the HOLD key one more time.

BASIC OPERATIONS

3-15

VOICE COMMUNICATIONS

Notes

3-16

BASIC OPERATIONS

You can connect an answering machine to your FO-130 to receive both voice messages and fax transmissions on the same line while you are out.

Connection and preparations

CONNECTING THE ANSWERING MACHINE

Plug the end of the answering machine line into the

jack on the back side of the F080TP adaptor.

l Important: To operate properly, the

answering machine line must be plugged into the jack on the back of the F080TP adaptor. Do not connect it to any other

jacks.

CHANGING THE OUTGOING MESSAGE

The outgoing message (OGM) of your answering machine should be changed to inform callers who

want to send a fax manually to press their Start key. For example, your message might go as follows:

“Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

In addition, try to keep the length of the message under 10 seconds. If it is too long, you may have

difficulty receiving faxes sent by automatic dialing.

j) Hint:

l You mayfind that inserting a shortpause before the outgoing message will help improve the reception

offax transmissions sent b_y automatic dialing (when automatic dialing is used, a far tone is sent immediately by the transmitting machine. and inserting a pause before the message ensures clear detection of such tones).

USING YOUR FAX WITH OTHER DEVICES

4-l

ANSWERING MACHINE

OTHER CONSIDERATIONS

l Your answering machine must be set to answer on 2 to 4 rings (preferably 2). If

not, you may not be able to receive faxes sent by automatic dialing.

l If your answering machine has a remote retrieval function, make sure the code

used to activate remote retrieval is different from the code used to activate fax

reception with an extension telephone (see “Extension telephone” which follows in this chapter). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

WHEN THE ANSWERING MACHINE IS NOT IN USE

The answering machine can be left connected to the fax machine when you aren’t using it. If it has a handset, it will function as an extension telephone, as described in “Extension telephone” which follows in this chapter.

)j Important:

l When using an answering machine as an extension telephone. make sure that it is turned 08 and

the Reception mode switch on the.fax machine is set to AUTO or MANUAL.

l Do not enable Automatic Fax/Phone Changeotaerwhen using an answering machine as an extension

telephone. (When Automatic F&Phone Changeover is enabled. the answering machine is discon-

nected when the machine answers incoming calls.)

Using the answering machine hook-up

ACTIVATING THE HOOK-UP

1. Set the Reception mode switch in the upper right-

hand corner of the operation panel to ANSWER-

ING MACHINE.

2. Set your answering machine to auto answer. Make sure it is set to answer on 2 to 4 rings.

ANSWERING

4-2

USING YOUR FAX WITH OTHER DEVICES

ANSWERING MACHINE

HOW THE HOOK-UP OPERATES

While you are out, all of your incoming calls will be answered by your answering machine, since it has been set to answer on 2 to 4 rings. While the outgoing message is being played, your fax machine will listen quietly on the line. Callers who want to leave a voice message can do so without knowing a fax machine is there.

If your fax machine detects a fax transmission (see below), it will disconnect the answering machine and begin reception.

)P Comments:

l If the connection is not good or there is noise in the line. the unsuering muchine antiorfax machine

may not respond properly.

l The call counter on xour anslc,ering machine may indicate that a lsoice message ~t’as received. \t,hen

only fax messages were receir,ed.

How fax transmissions are detected:

The fax machine detects fax transmissions in two ways, depending on whether the fax is being sent automatically or manually:

Automatic transmission:

If the fax is sent using a form of automatic transmission, such as Rapid Key or Speed Dialing, the transmitting machine will send an intermittent “Calling Tone” for a period of about 30 to 40 seconds after dialing. When your machine detects this tone, it will disconnect the answering machine, send a “Reception Tone” in response, and begin receiving the transmission.

If the transmitting machine does not receive a Reception Tone from your machine within 30 to 40 seconds after dialing, it will usually hang up and automatically redial several minutes later.

Since your fax machine may not be able to detect the transmitting machine’s Calling Tone until after the outgoing message ends, it is important that the answering machine answer the call within 2 to 4 rings and the outgoing message does not last too long. Otherwise, your machine may not be able to establish communication with the transmitting machine before the latter hangs up.

USING YOUR FAX WITH OTHER DEVICES 4-3

ANSWERING MACHINE

Manual transmission:

If the fax is being sent using a form of manual transmission, such as Normal Dialing, the transmitting machine does not send a Calling Tone; rather, the operator normally waits for a Reception Tone and then presses their Start key. In the case of an answering machine hook-up, they will hear your outgoing message instead of a

Reception Tone, and then press their Start key. However, this alone does not signal a fax transmission to your machine. Instead, it

uses a function called “Quiet Detect Time” to detect the transmission. This function causes your machine to disconnect the answering machine and begin reception if it detects a certain period of silence.

Your fax machine is set to automatically begin reception if it detects a period of silence of 6 seconds. Since this is a fax transmission and no one will speak after the outgoing message, your machine will disconnect the answering machine 6 seconds after the message ends and begin reception.

j) Comments:

l The period of silence afrer $t,hich the fax- machine disconnects the answering machine and begins

reception can be adjusted. See “Quiet Detect Time” in the follolzing section, “Optional settings”.

l Additional methods of making the fax machine disconnect the answering machine and begin

reception are described in ‘Answering Machine Failure Mode” and “Off-Hook Hold Time” in the

following section, “Optional settings”. These are functions n,hich can be used if needed to improve

the response of the fax machine to incoming calls.

GETTING MORE OUT OF YOUR HOOK-UP

Your callers can even leave a voice message and send a fax message on the same call. Modify

your outgoing message to explain that they can first leave a voice message, and then press their

Start key to send a fax. Keep in mind that this will only work if the caller is listening to the outgoing

message through the handset of their fax machine; it will not work with automatic transmissions.

4-4

USING YOUR FAX WITH OTHER DEVICES

ANSWERING MACHINE

Optional settings

If necessary, you can use one or more of the following settings to improve the response of the fax machine to incoming calls.

QUIET DETECT TIME

This function switches a call to the fax machine if a certain period of silence is detected after the answering machine answers. To receive faxes sent by normal dialing, the function must be enabled. Time selections for the period of silence are 1 to 10 seconds. A setting close to 6 seconds will generally give the best performance, but you can try other settings if desired.

l The factory setting is 6 seconds.

j) Caution!

l Although it is possible to disable thefttnction by entering “00”jor the time selection, this wYllpre~~ent

you from receiving faxes sent by normal dialiny.

jj Important:

l The Quiet Detect Time setting should be longer than any period of silence included in your recorded

message, or the call will be switched to the fax machine before the caller has a chance to speak.

l If your answering machine has a VOX mode and you hate enabled it (this causes the answering

machine to break the connection if a certain period of silence is detected), make sure that the time setting for that mode is longer than the Quiet Detect Time setting.

l If a caller pauses for a period of time longer than the Quiet Detect Time setting while leaiing a

message, the far machine will cut in. Make sure the Quiet Detect Titne setting is longer than an?

possible pauses.

Make the setting by pressing the panel keys as follows:

I Step /

/ 1

Press these keys:

FUNCTION

I El

(Example) “00” to disable the function.

~ Comments

~ Enter A.M.MODE.

Scroll to QUIET DETECT TM.

Set the time by entering a two-digit number equal to ) the number of seconds (“01” to “10” seconds), or enter

Press STOP to return to STAND-BY.

USING YOUR FAX WITH OTHER DEVICES

4-5

ANSWERING MACHINE

QUIET DETECT START TIMING

This setting can be used to delay the start of Quiet Detect Time if the latter is enabled.

We recommend that you only use this function if there is a long pause between the time the answering machine answers a call and the beginning of the outgoing message (a pause is sometimes added before the message to allow clear detection of possible fax tones). In this case, delaying the start of Quiet Detect Time prevents the fax from cutting in before voice callers can

leave a message.

You can set Quiet Detect Time to start at any time from 1 to 15 seconds after the answering machine answers, or enter “00” for no delay.

l The factory setting is “00” (off).

)) Hint:

l As a general guide, the start timing setting should be slight& longer than the pause before the

outgoing message.

Make the setting by pressing the panel keys as follows:

1 Step ~ Press these keys:

i ;,,C,,,; ~

j! 1

,2’El

j 3

ii 4

(Example) enter “00” for no delay.

STOP

mcl

i Comments

Enter A.M. MODE.

Scroll to QUIET START TIME.

Set the start timing by entering a two-digit number equal to the number of seconds (“01” to “15” sets), or

Press STOP to return to STAND-BY.

USING YOUR FAX WITH OTHER DEVICES

ANSWERING MACHINE

ANSWERING MACHINE FAILURE MODE

When this function is enabled, the fax machine will answer the call after 6 rings if the answering

machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

The factory setting is “NO” (off).

jj Important:

When thisfunction is enabled, make sure that the answering machine is set to answer on 4 rings or

less. If it isn’t, the fax machine will always answer first, preventing callers from leaving voice

messages.

Make the setting by pressing the panel keys as follows:

Step

Press these keys:

FUNCTION

0 101

Comments

Enter A.M. MODE.

EIEI Scroll to SELECT AUTO RCV.

m Yes (answer after 6

rings)

121 No (do not answer

if the answering machine fails to answer)

STOP

lel

Press one of the numeric keys at left to make the setting.

Press STOP to return to STAND-BY.

USING YOUR FAX WITH OTHER DEVICES

4-7

ANSWERING MACHINE

OFF-HOOK HOLD TIME

This setting is used to switch calls unconditionally to the fax machine at a set time after the answering machine answers.

For normal operation, we recommend that you do not enable this function; however, if you are having trouble receiving faxes in answering machine mode you can try various time settings to see if it helps. You can select any time from 1 to 255 seconds. Entering “000” disables the function.

l The factory setting is “000” (off).

jj Important:

l When selecting a time, you will generally want to make it long enough for your recorded message

to be played andfor callers to leave messages.

l Ifyou are going to play back your messagesfrom a remote location (remote retrieval), you will want

to select a time longer than the playback time.

Make the setting by pressing the panel keys as follows:

1 Step

I-----

I 2 I

/ I

/ 4

Press these keys:

FUNCTION

I I

lo 131 =(Example)

STOP

mcl

Comments

Enter A.M.MODE.

Scroll to OFF HOOK HOLD.

Set the hold time by entering 3 digits (from “000” to “255” seconds) with the numeric keys.

Press STOP to return to STAND-BY.

4-8

USING YOUR FAX WITH OTHER DEVICES

Important:

l When using an extension telephone, do not enable Automatic Fax/Phone Changeover. (When

Automatic Fax/Phone Changeover is enabled, the extension telephone is disconnected when the

machine answers incoming calls.)

l Although rotary dial telephones can be connected to the fa machine to receive voice calls, they

cannot be used to activate fax receptions.

CONNECTING THE EXTENSION TELEPHONE

Plug the end of the extension telephone line into

the jack on the back side of the F080TP adaptor.

l Important: To operate properly, the ex-

tension telephone line must be plugged into the jack on the back of the F080TP adaptor. Do not connect it to any other

jacks.

ACTIVATING FAX RECEPTION WITH A TOUCH-TONE TELEPHONE

The telephone rings. Answer it. You will either hear a fax tone or the other party will speak. If you hear a fax tone, go to Step 3.

If the other party wants to send a fax after speaking, have them press their Start key.

Press “5” and ‘k” on your telephone.

Reception begins. Hang up.

Note:

l The code used to activate far reception ( ‘5” and “#‘) can be changed by resetting User Switch 5.

See “User Switches” in Chapter 5.

USING YOUR FAX WITH OTHER DEVICES

4-9

EXTENSION TELEPHONE

Notes

4-10

USING YOUR FAX WITH OTHER DEVICES

Entry

To enter names when doing various types of data entry, use the numeric keys. The characters which may be entered with each key are as follows:

/ Space ~

Press the appropriate numeric key one or more times until the desired number or letter

appears in the display. The number will appear first, and then the letters in the order they are marked.

~ Alphabet (A-Z) ~

PROCEDURE

When the desired letter appears, press the SPEAKER key to enter it (this moves the

2. cursor one space to the right). If the subsequent letter you want to enter is marked over a different key, pressing that key will also enter the letter (it is not necessary to press the SPEAKER key).

TO CHANGE CASE

The letters initially appear as upper case letters. To enter a lower case letter, press the REDIAL

key. To change back to upper case, press the REDIAL key again.

OPTIONAL SETTINGS AND DATA ENTRY

5-l

LETTERS AND CHARACTERS FOR NAMES

SPECIAL SYMBOLS

Special symbols can be selected by pressing the “#” and ‘k” keys. The “#” key moves

you forward through the list, and the I’*” key moves you backward.

To enter the symbol, press the SPEAKER key.

The list of characters is as follows:

. I ! l”

#$%&‘()*+,‘:;<=>?@[Y]A_‘{l}+t

SPACE

Press the “1” key twice to enter a space between two words.

Deletions and changes

MOVING THE CURSOR

To make deletions and/or changes, you may have to move the cursor. Press the SPEAKER key to move it to the right, and press the HOLD key to move it to the left.

DELETIONS

Deletions are made by pressing the SPEED DIAL key. This occurs in two ways:

l When the cursor is to the right of the last character entered, it will move one space

backward, deleting the last character as it goes.

l When the cursor is over a character, the character will be deleted.

CHANGES

To change one character to another, move the cursor over the character, and press the appropriate key for the new character. The new character will replace the old character.

5-2

OPTIONAL SETTINGS AND DATA ENTRY

You can store up to 50 fax and/or voice numbers in the Autodialer of the FO-130. These numbers

can be dialed by entering 2-digit code numbers (see “Using the Autodialer” in Chapter 3).

For each code number, you can enter a fax or voice number, and a name.

STORING NUMBERS

ja Comments:

l You may need to add a pause between certain digits to allow time for connection. For example, if

you are on a PBX telephone system that requires an access number to be dialed (such as “9”) to access an outside line. you will need to enter a pause between the access number and the number of the receiving fax machine.

l Pauses are entered by pressing the REDIAL key. Each pause gives a time delay of about 2 seconds.

If necessary, several pauses can be entered in a row.

l To correct an entr), see “Deletions and changes” in “‘Letters and characters for names” in this

chapter.

Step / Press these keys:

FUNCTION

0 131

,2 I

1 !

iol

( 6 1 m ~ Press START/COPY.

fX m 15/ Jlj 121 / a 1 Enter the fax or voice number (max. of 32 digits) using

[21 l7-J 141 * * *

(Example) , numeric keys. This will be the code number.

(Example) j the numeric keys.

(Example) I

j Comments

i Enter ENTRY MODE.

~ Move to FAX/TEL.# MODE.

/ Press “1” to select SET.

Enter a 2-digit number (from 01 to 50) using the j

I ! !

13] ’ Enter the name of the location or party (max. of 20

’ characters). (See the first section of this chapter).

If you don’t want to enter a name, skip this step. ~

1 ,

OPTIONAL SETTINGS AND DATA ENTRY

5-3

FAX AND VOICE NUMBERS FOR AUTOMATIC DIALING

I Press START/COPY.

You can now make entries for a new number (go back to Step 4), or press STOP to exit ENTRY MODE.

For easy identification, affix the Rapid Key labels above the appropriate Rapid Keys, and fill in the

names of the parties programmed for each key.

CLEARING NUMBERS

Press these keys:

FUNCTION

~ 3 / 121

j Comments

Enter ENTRY MODE.

Move to FAX/TEL.# MODE.

i Press “2” to select CLEAR.

~ Enter the code number which you want to clear using

(Example) ~ the numeric keys.

~ Press START/COPY to clear the number.

/ 1

/ /

Return to Step 4 to clear another number, or press ~

: STOP to exit ENTRY MODE.

CHANGING NUMBERS

To change Rapid Key or Speed Dial number entries previously made, repeat the storing procedure.

Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and

then change the number and/or name when they appear in the display (Steps 5 and 7, respectively).

Numbers and characters are changed as described in “Deletions and changes” in “Letters and

characters for names” in this chapter.

5-4

OPTIONAL SETTINGS AND DATA ENTRY

User switches are electronic switches located in the micro-circuitry of the FO-130. These switches control various aspects of the functioning of the machine. Each switch is set at the factory; however, you may want to change one or more of these settings to better suit your needs. The switches are described in the list below, along with their corresponding settings.

ACCESSING THE SWITCHES

Press the FUNCTION key and “4” to enter USER SWITCH MODE (this will appear in

the display).

Scroll through the list of switches by pressing “#” to move forward, or ‘W’ to move

backward. The switches will appear in the order shown below.

When the desired switch appears in the display, make the setting.

After the setting is made, the display will show the next item in the list. You can either make a setting for that item, or press STOP to exit USER SWITCH MODE.

SWITCH SElTINGS

Switch 1: FINE RESOLUTION PRIORITY

This switch is used to change the default resolution for document transmission from STANDARD to FINE. Press “1” (YES) to change it to FINE, or “2” (NO) to change it back to STANDARD.

l Factory setting: “2”

Switch 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in automatic

reception mode. Press “1” to select 4 rings, or “2” to select 1 ring.

l Factory setting: “2”

Switch 3: 4 RINGS MANUAL ANSWER

Press “1” (YES) to have the machine answer a call after 4 rings when it is in manual reception mode. Press “2” (NO) to disable the function.

l Factory setting: “2”

OPTIONAL SETTINGS AND DATA ENTRY

5-5

USER SWITCHES

Switch 4: AUTO FAX/PHONE CHANGEOVER

Press “1 I’

(YES) to have the machine detect whether incoming calls are voice calls or fax

transmissions in automatic reception mode. Press “2” (NO) to disable the function.

l Factory setting: “2”

Switch 5: TELEPHONE/FAX REMOTE NUMBER

This sets the 1 -digit code number for transferring an incoming fax from an extension telephone to the FO-130. Enter any number from “0” to “9”.

l Factory setting: “5”

Switch 6: TRANSACTION PRINT CONDITION LIST

This sets the condition for printing out Transaction Reports. Enter a number from “1” to “4” as follows:

“1” (ALWAYS PRINTS): Prints out a report after each transmission and reception.

“2” (ERROR PRINT):

“3” (SEND ONLY):

Prints out a report only when an error occurs.

Prints out a report only after each transmission.

“4” (NEVER PRINTS):

l Factory setting: “2”

Does not print out any reports.

Switch 7: PSEUDO RINGING DURATION

This sets the duration of pseudo ringing when Automatic Fax/Phone Changeover is enabled. Enter a number from “1” to “4” as follows:

“1” : 15 seconds

“2” :

30 seconds

“3” : 60 seconds “4” :

l Factory setting: "1"

120 seconds

5-6

OPTIONAL SETTINGS AND DATA ENTRY

To see what fax and voice numbers have been entered for automatic dialing, you can print out the Telephone List.

PRINTING OUT

Print out the list by pressing the panel keys as follows:

Press these keys:

1 Comments

FUNCTION

I 121

FOR :

SPEED NO.

01 JQNE SMITH 02 fiBC TOOL CO. 03 N.Y. 04 JACK WILLIAMS

John Doe Corp.

NAME

SALES OFFICE

1 Enter LISTING MODE.

Scroll down to TEL. # LIST.

Print it out.

SAMPLE LIST

TELEPHONE LIST

201 555 1234

TELEPHONE NO.

123-456-7890

987-654-3212

147-258-3695

963-852-7417

PRINTING OUT REPORTS AND LISTS

This list shows the following items:

SENDER’S NAME

SENDER’S TELEPHONE

NUMBER

HEADER PRINT

QUIET DETECT TIME

OFF HOOK HOLD

SELECT AUTO RECEIVE

QUIET DETECT START

TIMING

Your name as entered in the machine.

Your fax number as entered in the machine.

Sample of what is printed at the top of each transmitted page.

Quiet Detect Time setting for answering machine hook-up.

Off Hook Hold Time setting for answering machine hook-up.

Answering Machine Failure Mode setting for answering machine hook-up.

Quiet Detect Start Timing setting for answering machine hookup.

PRINTING OUT

Print out the list by pressing the panel keys as follows:

Press these keys:

6-2 PRINTING OUT REPORTS AND LISTS

/ 1 Comments

~ Enter LISTING MODE. I

/ Scroll down to PASSCODE LIST.

i Print it out. /

SAMPLE LIST

PbSSCODE LIST

FOR :

SENDER’S N&ME

SENDER’S TELEPHONE NUMBER

HEADER PRINT

ANSWERING MACHINE NODE

John Doe Corp. 201 555 1234

John Doe Corp.

201

555 1234

John

QUIET DETECT TINE

OFF HOOK HOLD SELECT ClUTO RECEIVE QUIET DETECT STQRT TIMING

Doe Corp. 201 555 1234

P.O1

06s

000s NO

00s

PRINTING OUT REPORTS AND LISTS

6-3

This list shows the current setting of all User Switches

PRINTING OUT

Print out the list by pressing the panel keys as follows:

!’

/ Step 1 Press these keys:

, Comments

j FUNCTION

1 I 121

IXIEI

FOR :

SW NO. ITEM

John Doe Corp.

1 2

4 5 6

1 Enter LISTING MODE.

I Scroll down to USER SWITCH LIST.

SAMPLE LIST

USER SWITCH LIST

201 555 1234

FINE PRIORITY NUMBER OF RINGS 4 RINGS MANUAL ANSWER

TEL/FAX AUTO CHFlNGE TEL/FAX REMOTE NO. TRANSACTION PRINT SELECT PSEUDO RINGING DURATION

SETTING

IRING

NO NO

(5 >*

ERROR PRINT

15s

6-4

PRINTING OUT REPORTS AND LISTS

This report shows the type of transaction which took place, the name or number of the other machine

involved, the number of pages, and the result.

The Transaction Report is normally printed out only when a problem occurs. However, you can change the setting to have it printed out after every transmission, every transmission and reception, or not at all. The setting is made with User Switch 6 (See “User Switches” in Chapter 5). It cannot be printed out manually.

EXPLANATION OF HEADINGS

SENDER/RECEIVER

PAGES

NOTE

The fax number of the other machine involved in the transaction.

If this machine does not have an ID function, the communication

mode will appear (for example, “G3”).

Number of pages transmitted.

Conditions of communication.

ja Notes which may appear are as follows:

P.FAIL

JAM

NO PAPER No recording paper.

Transmission was normal.

Power failure occurred.

A problem with the recording paper or document occurred.

COM.E-0 to COM.E-7 A line error prevented transmission (see “Communication error

codes” in Chapter 8).

CANCEL Transmission was canceled because the STOP key was

pressed, no document was in the feeder, or the other machine requested transmission using a function which the FO-130 does not have.

PRINTING OUT REPORTS AND LISTS

6-5

TRANSACTION REPORT

SAMPLE REPORT

********************************************************************* * *

* * * * * * * *

FOR : John Doe Corp. 201 555 1234

RECEIVE

SENDER PeGES NOTE

. . .

* *********************************************************************

914-555-9876 1 OK

TRQNSACTION REPORT

-7

* * *

* *

6-6

PRINTING OUT REPORTS AND LISTS

Your FO-130 prints by means of thermal printing. The head applies heat to special paper which is chemically treated to turn color when heated to a certain level, and this creates the printed text or image.

Recommended paper

To assure a long life for your machine and obtain the best reproduction quality, we recommend

that you use the following Sharp recording paper:

FO-20PR

Recording Paper 216 mm x 30 m roll

This paper is available from your authorized Sharp facsimile dealer.

l Using a non-sharp brand ofpaper may result in poor copy quality and excessive build-up of residue

on the head.

Sharp paper has a black stripe on the last 1.5 m of the roll which activates the paper-out sensor in

the machine. When it detects this stripe, the machine finishes printing the current page, and then

stops. This ensures that the printer head does not come in direct contact with the paper feed roller

when the end of the roll is reached

l Using paper without the proper end mark may cause the paper feed roller to rub directly on the

printer head, eventually damaging both the roller and the head.

Handling and storing recording paper

The paper may become discolored if:

l It is stored in a place with high humidity or high temperature. l It is exposed to direct sunlight. l It comes in contact with glue, thinner, or a freshly copied blueprint. l It is scratched, causing heat due to friction. l A rubber eraser or adhesive tape is used on it.

Do not unpack the paper until you are ready to use it.

USER MAINTENANCE

7-l

RECORDING PAPER

Replacing the recording paper

When the paper runs out, NO PAPER will appear in the display. Reception and copying will no

longer be possible.

To replace the paper, first take out the old roll:

1. Pull the operation panel knob forward and open the

operation panel. The buzzer will sound briefly.

2. Remove the remainder of the old roll of paper.

Insert the new roll as you did when first installing

your fax machine (see “Setting up” in Chapter 2).

7-2

USER MAINTENANCE

A clean recording head helps your fax machine deliver optimum printing performance. Clean the head frequently as follows:

1. Turn off the power of the fax machine. Pull the operation panel knob forward and open the operation panel.

2. Wipe the recording head and edge of the head cover with a soft cloth dampened with ethyl alcohol.

3. Close the operation panel by gently pushing down on the center. Turn the power back on.

jj Caution!

l Do not use benzene or thinner. Avoid touching the head with hard objects.

l The head may be hot if yourfar machine has just received a large number of documents.vthis is the

case, allow the head to cool prior to cleaning.

USER MAINTENANCE

7-3

A dirty reading glass or rollers will affect the quality of transmitted images. Clean these frequently

1. Turn off the power of the fax machine. Pull the

operation panel knob forward and open the operation panel.

2. Take out the roll of recording paper.

Wipe the reading glass and rollers with a cotton

pad or soft cloth.

1 /

4. Replace the recording paper (see “Setting up” in

Chapter 2), and close the operation panel.

7-4

USER MAINTENANCE

Wipe the external surface of the machine,document feeder,etc.With a dry cloth.

)j Caution!

l Do not use benzene or thinner. These solvents may damage or discolor the machine.

USER MAINTENANCE

7-5

The FO-130 uses a lithium battery to keep programmed data in memory when the power is turned

Off.

Battery power is consumed primarily when the power is turned off. With the power kept continuously off, the life of the battery is about 5 years.

If the battery dies, have your dealer or retailer replace it. Replacement cannot be done by the user.

7-6

USER MAINTENANCE

Problem

Check and remedy

Nothing appears on the display.

The machine does not respond to

any key operation.

Automatic document feeding does not work (for transmission or

copying).

Dialing cannot be done.

I l Make sure the power cord is properly connected. ,

l Make sure the power switch has been switched to the

I correct position.

i l Connect another electrical appliance to the outlet to

see if it is live.

. If a beep sound (input or error signal) is not made

when the keys are pressed, turn off the power and then turn it back on several seconds later.

l Check the size of the document (see “About the

original” in Chapter 3).

l Make sure the power is on.

l Make sure that the line is properly connected to the

jack.

~ l Make sure that the setting of the line selector is cor-

rect (touch-tone or dial pulse).

Nothing is printed on the receiv- j . ing end.

I I l Make sure that the recording paper is properly loaded

The power is on, but no transmis-

) l Make sure that the receiving machine has recording ~

sion takes place.

TROUBLESHOOTING

Make sure that the document for transmission is placed face down in the feeder.

in the receiving machine.

paper.

(continued)

8-l

GENERAL CORRECTIVE MEASURES

Problem

(continued)

A distorted image is received at

the other end.

Nothing is printed when you try to receive a document.

Check and remedy

I / l If the receiving machine is in manual mode with no at-

tendant, reception will not be possible.

i l If the receiving machine is not a Sharp model, make

sure it is G3 compatible.

~ l Check the display for error messages.

l Noise in the telephone line may cause distortion. Try

sending the document again.

I* Mk

a e a copy of the document on your machine. If the

copy is also distorted, your machine may have a prob-

tern.

l Make sure that the recording paper is properly loaded

in your unit.

/ l Make sure the power is on. ~ 1 l Make sure that the document for transmission is

loaded face down in the feeder of the other machine.

The recording paper does not 1 l come out.

The received image has low contrast.

Received images are distorted.

8-2

Make sure the paper is not jammed (see “Clearing jammed recording paper” in this chapter).

i l Make sure that the specified recording paper is used

(see “Recommended paper” in Chapter 7).

l Ask the other party to send higher contrast docu-

ments. If the contrast is still too low, your machine may have a problem. Make a copy to check it.

l Noise in the telephone line may cause distortion.

_~-

Have the other party try sending the document again.

1 (continued)

TROUBLESHOOTING

GENERAL CORRECTIVE MEASURES

Problem

(continued)

Copies are distorted.

Reception/copying is interrupted.

Check and remedy

i l The recording head may be dirty (see “Cleaning the

recording head” in Chapter 7).

Make a copy of another document on your machine. If

the copy is also distorted, your machine may have a problem.

i .

Make sure that the specified recording paper is used (see “Recommended paper” in Chapter 7).

Make sure that the recording paper is properly loaded

in your machine.

The recording head may be dirty (see “Cleaning the recording head” in Chapter 7).

Make a copy of another document on your machine. If the copy is also distorted, your machine may have a problem.

If reception or copying has been done continuously for

~ l

a long time, the recording head may be overheated. Turn off the power and let it cool down.

;

‘i

I !

TROUBLESHOOTING

8-3

The following is a list of messages which may appear on the display, their meanings, and any needed corrective measures.

i ** STAND-BY >tc*

I TOTAL PAGE(S) 01

~ NO PAPER

-I j COVER OPEN

I DOCUMENT JAM

~ LINE ERROR

r--

FUNCTION MODE The machine is in function mode.

/, STORED

! ON HOOK DIAL The handset is on hook.

SEND READY

j Ready for transmission or reception.

i Number of pages transmitted or received.

I You have run out of recording paper.

I / The operation panel is open. Close it.

~ The document is jammed. See the following section, ~

] “Clearing a jammed document”.

~ Transmission or reception was not successful. Try again. ~

Programming has been completed.

/ A document has been loaded and the machine is waiting

for transmission instructions.

1 I

I I

/ I

TROUBLESHOOTING

Continuous tone

3 seconds

Indicates the end of transmission, reception,

1 or copying.

Intermittent tone

5 seconds (1 second on,

1 second off)

35 seconds (0.7 seconds on,

0.3 seconds off)

Indicates incomplete transmission, recep-

tion, or copying.

Indicates that the handset is off hook.

TROUBLESHOOTING

If the document doesn’t feed properly during transmission or copying, or DOCUMENT JAM appears

in the display, first try pressing the START/COPY key. If the document is not fed out, you will have

to remove it manually as follows:

1. Pull the operation panel knob on the right side of the machine forward, and open the operation panel. The buzzer will sound briefly.

2. Gently pull out the jammed document.

3. Close the operation panel by pushing down on the center.

8-6

TROUBLESHOOTING

Pull the operation panel knob on the right side of

the machine forward, and open the operation panel. The buzzer will sound briefly.

2. Remove the paper roll.

3. Cut off the wrinkled part of the paper.

i oo .&

! 0

Reload the paper and close the operation panel.

Vote:

l Jammed recording paper is often caused by improper

loading. Be sure to carefully follow the instructions for

paper loading given in “Setting up” in Chapter 2.

TROUBLESHOOTING

8-7

The following codes may appear in the NOTE column of transaction reports. Check the appropriate list based on whether you were transmitting or receiving.

TRANSMISSION

Code /

Error Condition

1 COM. ~-0 1 Able to recognize the handshake signal, but it has errors.

Cannot recognize the handshake signal from the receiver side.

Line disconnected during transmission.

/ Line disconnected after modem speed fall-back.

Line disconnected during multi-page transmission.

Cannot recognize the handshake signal for next page at receiver side.

~ 7 No response from receiver side or “disconnect signal” is received at transmitter ~ side.

~ ~

~ I

TROUBLESHOOTING

RECEPTION

COMMUNICATION ERROR CODES

Code /

Error Condition

I 1 COM. ~-0 1 Able to recognize handshake signal, but the handshake signal has errors.

,I.

/ Lrne drsconnected during reception.

2 , Cannot recognize the handshake signal from the transmitter side.

~ Cannot recognize the last handshake signal from the transmitter side.

Cannot recognize the handshake signal for next page from the transmitter side

4 ~

in the case of mode change.

~ Cannot recognize the handshake signal for next page from transmitter side. ‘/

7 ; No response from transmitter or “disconnect signal” is received at receiver side,

--7/

I I

TROUBLESHOOTING 8-9

COMMUNICATION ERROR CODES

Notes

8-10

TROUBLESHOOTING

Applicable telephone line: Compatibility: Configuration: Compression scheme:

Scanning method:

Resolution:

Recording system: Display: Reception modes: Modem speed:

Transmission time* :

Effective recording width: Input document size:

Public switched telephone network CCITT G3 mode Half-duplex, desktop transceiver Modified Huffman and Sharp special mode Flat-bed, solid-state CCD

Horizontal: 8 lines/mm Vertical: Standard - 3.85 lines/mm Fine/Halftone - 7.7 lines/mm

Thermal recording 7 x 5 dots, 1 line by 16-digit display Auto/Manual/Answering machine 9600 bps with automatic fallback to 7200, 4800, or 2400 bps

Approx. 15 seconds (Sharp special mode) 210 mm max. Automatic feeding:

Width - 148 to 216 mm Length - 128 to 297 mm Manual feeding: Width - 148 to 216 mm Length - 128 to 1000 mm

Effective scanning width: Automatic document

210 mm max. Standard (10 sheets max.)

feeder:

Halftone (gray scale): Contrast control: Copy function:

l Based on CCllT Test Chart #1 at standard resolution in Sharp special mode, excluding time for

Standard (16 levels) Automatic/Dark selectable Standard

protocol signals (i.e., CCllT phase C time only).

SPECIFICATIONS

9-1

SPECIFICATIONS

Telephone function:

Power requirements: Operating temperature: Power consumption:

Dimensions:

Weight:

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specifications figures indicated are nominal values of production units. There ; may be some deviation from these values in individual units.

Standard (cannot be used if power fails) 230 - 240 V AC, 50 Hz 5 to 35°C Stand-by: 15 W

Maximum: 120 W

Width: 365 mm Depth: 283 mm Height: 111 mm

Approx. 4.7 kg

9-2

SPECIFICATIONS

This guide should only be used after you have read the detailed instructions for each procedure in the manual.

u Note:

l Steps which are optional are enclosed in a dottedframe: j

SENDING DOCUMENTS

c---------7

; RESOLUTION I

+ : 0

L____-__-_A

Wait for reception tone

Normal Dialing

j Load / document

Dial (press

numeric keys) +

r---------7

Direct Keypad Dialing

Rapid Key Dialing / Load

Speed Dialing

Redialing

Load document

/ document

Load

document

Load document

Enter Speed Dial number (press 2 numeric keys) +

Wait for reception tone

I RESOLUTION :

I 0 : 4

L_________J

r---------7 : RESOLUTION I

+ I I

L__________l

r---------7

: RESOLUTION :

InI+ I +

L_________J

r---------7

: RESOLUTION :

ICI:+ I --)

L_________J

: +

START! COPY

ST*RT I copr

r---------7

L_________J

Lift handset press SO~EAKER

+ @

Dial (press numeric keys)

Press Rapid

Key

SPEED DIAL

REDIAL

START COPI

+ Hang

START

QUICK REFERENCE GUIDE

Quick-i

QUICK REFERENCE GUIDE

MAKING VOICE CALLS

1 Normal Dialing

Rapid Key Dialing

r-----

i Speed Dialing

Redialing

Quiet Detect Time

Quiet Detect Start Timing

~ Lift handset ~ press S06EAKER

Lift handset press E-EAKER

/ Lift handset SPEED DIAL

press SOLEAKER

Enter Speed Dial number

(press 2 numeric keys) -+ ~~E~~~~d

REDIAL

+ Lift handset

Dial (press

numeric keys)

Press Rapid

j Key

+ 0

+ you pressed

Lift handset if

ANSWERING MACHINE SETTINGS

FUNCTION

n /xl + m 4 (“00” to “15”)

Enter 2-dtgit

Lift handset if

+ you pressed

SPEAKER

Lift handset if SPEAKER

number

Answering Machine Failure Mode

Off-Hook Hold

Time

Enter “1” (yes)

or “2” (no)

FUNCTION

[]/Op-l~-+

Enter 3-digit number (“000” to “255”)

QUICK REFERENCE GUIDE

STOP

+!xzl

STOP

-+I

/ Entering

QUICK REFERENCE GUIDE

YOUR NAME AND FAX NUMBER

j Entering

Clearing

+ (press numeric keys)

Enter your name (press numeric keys)

Enter your fax number

STARi t COPY

-+I

FAX AND VOICE NUMBERS FOR AUTOMATIC DIALING

‘m [31 ~ I#/ + ( + ;;:,:y;k$!)number 11

+ Enter fax or voice number

(press numeric keys)

Enter name (press numeric keys)

Enter Z-digit number (“01” to “50”)

START COP”

STlRTl COPY

START ,COP”

STOP

+Gxl

START I con

STOP

‘I

!/ II

I j

Fine resolution 1 priority

(Setting the default

resolution to FINE)

Number of rings

to answer

(Number of rings the machine waits before answering in automatic reception mode)

USER SWITCHES

FUNCTION

11 141 + I#I +

FUNCTION

nl+41=+

Enter “1” (4 rings)

or “2” (1 ring)

QUJCK REFERENCE GUIDE

Enter “1” (yes)

or “2’ (no)

STOP

-+lol

STOP

+ [y--B-) ~

Quick-iii

‘I ‘I

QUICK REFERENCE GUIDE

4 rings manual

answer

(Setting the machine to answer after 4 rings in manual reception mode)

Auto Fax/Phone Changeover

(Detection of fax and voice calls in automatic reception mode)

Tel/Fax remote #

(Number for trans-

ferring faxes from

extension

telephone)

Enter “1’ (yes)

“2’ [no)

Enter “1’ (yes)

or ‘2’ (no)

Enter number from ‘0’ to ‘9’

STOP

-+DCl

STOP

+[el

STOP

-+Dxl

Transaction list

(Print out setting for

Transaction Report)

Pseudo ringing

duration

(Duration of pseudo ringing for Auto Fax/Phone Change-

over)

Enter number from ‘l’to ‘4’: “1” = after trans., rec.. or error “2” = if error occurs “3” = after trans. “4” = no print out

Enter number from ‘1’ to ‘4’:

“1” = 15 sec. “2” = 30 sec. “3” = 60 sec. “4” = 120 sec.

STOP

+lol

STOP

-+DCl

Quick-iv

QUICK REFERENCE GUIDE

PRlNTlNd OUT LISTS

QUICK REFERENCE GUIDE

Passcode List

User Switch List

/ Space ~ ~

i FUNCTION

ENTERING LETTERS AND CHARACTERS

Alphabet (A-Z)

ifi m p,i HO

L___________________--_-_----,

START I CWY

QUICK REFERENCE GUIDE

Quick-v

QUICK REFERENCE GUIDE

Notes

Quick-vi

QUICK REFERENCE GUIDE

4djustable document guide ....... l-1

4larms ................ .8-5

Answering machine

Answering Machine Failure Mode 4-7

Connection ........... .4-l

Off-hook Hold Time ....... .4-8

Quiet Detect Start Timing .... .4-6

Quiet Detect Time ....... .4-5

Settings ............. .4-l

Assembly ............... .2-3

Automatic dialing ........... .3-7

Automatic Fax/Phone Changeover . . 3-12

Connections ............. .2-3

Contrast ................ .3-4

Copying ................ 3-14

Dialing

Direct Keypad .......... .3-7

Normal ............. .3-6

Rapid key ............ .3-7

Speed .............. .3-8

Direct Keypad Dialing ......... .3-7

Display messages .......... .8-4

Document carrier ........... .3-2

Document feeder ............ l-1

Document restrictions ......... .3-l

Document rollers ............ l-3

Document sizes ............ .3-l

Document, readable length and width .3-2

Electricity ............... .2-l

Error codes .............. .8-8

Extension telephone ......... .4-9

Function key .............. l-4

Handset . . . Handset jack

Hold key . . . .

Housing, cleaning

. .

...... l-l

...... 1-2

......

Installation .

. . .

Line selector . . . . .

Liquid crystal display Loading the document .

......

...... l-4

......

Normal dialing Numeric keys .

. . . . . .

. , . . . .

Operation panel knob . . . . . . . l-l

. .

. . . . .

. . . . . . .

. . . .

. 3-13 . . 6-2 . .

. .

3-7

. .

7-4

: 3-10

3-11 . 3-11 . . l-4

l-3

7-3

2-4 . . 7-2 . . l-4

Paper cutting . . . Passcode List . . Power switch . . .

Rapid Key Dialing . . . . .

Rapid Keys . . . . . .

Reading glass . . . .

Reading glass, cleaning .

Reception . . . . . . . .

Automatic . . . .

Manual . . . . . . .

Reception mode switch . .

Recording head . . . . .

Recording head, cleaning . Recording paper

Loading . . . . . . .

Replacing . . . . . .

Redial key . . . .

l-5

7-5

2-l

l-2

3-3

3-6 l-5

l-2

l-5 l-3

Index-i

Redialing . . . . . . . .

Resolution . . . . . . .

Resolution key . . . .

Ringing volume selector

Roller, cleaning . . . . .

. . . . . . .

. . . * . . 1-4

. . . . . * .

. . . . .

3-8 3-4

1-2

7-4

Speaker key . . . Speaker volume control .

Speed Dial key . . . . .

Speed Dialing . . . . . .

Star-t/copy key . . . . . .

Stop key . . . . . . . .

Telephone line jack . . . . . . . . . . . l-2

Telephone List . . . . . . . . . .6-l

Transaction Report . . . . . . . . . . .6-5

Troubleshooting

Jammed document . . . . . . . .8-6

Jammed recording paper . . . . .8-7

. . . . .

. . . * .

. . . . .

1-5 1-2 l-4

3-8

1-5 1-5

User Switch List . . . . .

User Switches . . . . .

. . . . .

. . .

6-4 5-5

Index-ii

NOTICE FOR UNITS INSTALLED IN NEW ZEALAND

Should any physical damage occur to the equipment which may result in internal parts becoming exposed, the equipment should immediately be disconnected and the user should arrange for its repair before it is reconnected, or its disposal if necessary. (NEW ZEALAND PTC 101)

Should it be necessary to move the equipment, it is necessary to disconnect the

telecom networkconnection before disconnecting the power lead or any separate earth lead. Similarly when reconnecting the equipment it is necessary to connect

the power lead or earth lead before connecting to the telecom network.

(NEW ZEALAND PTC 101)

This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone connected to the same line.

(NEW ZEALAND PTC 211)

The operation of this equipment on the same lines as telephones or other equipment with audible warning devices of automatic ring detectors will give rise to bell tinkle or noise and may cause false flipping of the ring detector. Should such a problem occur, the user is not to contact Telecom faults service. (NEW ZEALAND PTC 211)

SHARR

SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N&W.,21 48

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE312OXHZ.4)

Sharp FO-130 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual