Sharp AR-PB2A User Manual

MODEL

AR-BD14

AR-PB2 A

DIGITAL COPIER

PRINTER EXPANSION KIT

OPERATION MANUAL

• GETTING STARTED

• PRINTING FROM A COMPUTER IN THE Windows ENVIRONMENT

• PRINTER DRIVER FOR Macintosh

• USING THE OPERATION PANEL

• KEY OPERATOR’S GUIDE

• PRINTER TROUBLESHOOTING

• SPECIFICATIONS

• APPENDIX

..................................... 23

.......................................... 29

.................................... 64

....................... 1

.............................. 5

.................. 57

......................... 63

Page

.......... 40

List of the Applicable Models for the AR-PB2A Printer Expansion Kit

(as of December, 2000)

The details of the specifications, features, and options of the printer may vary with the printer models. Some features described in this manual may not be available depending on the printer drivers. See page 66.

Model Name

Hard disk drive

Capacity

Reverse order

printing

Photo

enhancement

Toner save/

smoothing

Confidential

Tandem

Status/alert

by E-mail

Account

control

Network

scanner

AR-280 AR-285 AR-335 AR-250 AR-281 AR-286 AR-336 AR-405 AR-505 AR-287 AR-337 AR-407 AR-507

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

2GB

2GB*12GB*12GB 2GB 2GB 2GB 2GB 2GB 10GB 10GB 10GB 10GB

Yes Yes Yes No Yes No

No No No Yes Yes Yes

No Yes Yes Yes Yes Yes

No No No No Yes Yes

No No No No No Yes Yes

No No No No Yes Yes

*1 Some units of the models may come with a 1 GB hard disk drive. *2 Optional AR-NS1 is needed.

CINSE1992FC51

Warranty

While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.

Trademark Acknowledgments

Microsoft Windows, MS-DOS, and Windows NT are trademarks of Microsoft Corporation in the U.S.A. and other countries.

Macintosh, Power Macintosh, Mac OS, LaserWriter, and AppleTalk are registered trademarks of Apple Computer, Inc.

IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation.

Pentium is a registered trademark of Intel Corporation.

PCL is a trademark of the Hewlett-Packard Company.

PostScript® is a registered trademark of Adobe Systems Incorporated.

NetWare is a registered trademark of Novell, Inc.

All other trademarks and copyrights are the property of their respective owners.

Conventions

The following conventions are used throughout this operation manual.

CAUTION

This indicates cautions that must be observed for the printer to work properly. If these are not observed, the printer will not be damaged, but it will not operate or will operate in a way that is unexpected.

NOTE

This indicates points which are not absolutely necessary for printer operation, but which are mentioned in order to show alternative ways of doing something, or for giving further information on certain topics.

PRINTER EXPANSION KIT AR-PB2A

SOFTWARE LICENSE

PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THE SOFTWARE. BY USING THE SOFTWARE, YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE.

1. License.

read only memory, or on any other media (the "Software") and related documentation are licensed to you by SHARP. You own the disk on which the Software is recorded but SHARP and/or SHARP’S Licensors retain title to the Software and related documentation. This License allows you to use the Software on one or more computers connected to a single printer and make one copy of the Software in machine-readable form for backup purposes only. You must reproduce on such copy the SHARP copyright notice, the copyright notice of SHARP’S Licensors and any other proprietary legends of SHARP and/or its Licensors that were on the original copy of the Software. You may also transfer all your license rights in the software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to the terms and conditions of this License.

2. Restrictions.

by SHARP and/or its Licensors and in order to protect them you may not decompile, reverse engineer, disassemble or otherwise reduce the Software to a human-perceivable form. You may not modify, network, rent, lease, loan, distribute or create derivative works based upon the Software in whole or in part. You may not electronically transmit the Software from one computer to another or over a network.

3. Termination.

Software and related documentation and all copies thereof. This License will terminate immediately without notice from SHARP and/or SHARP’S Licensors if you fail to comply with any provision of this License. Upon termination you must destroy the Software and related documentation and all copies thereof.

4. Export Law Assurances.

SHARP, nor the direct product thereof, will be exported outside the United States except as authorized and as permitted by the laws and regulations of the United States. If the Software has been rightfully obtained by you outside of the United States, you agree that you will not re-export the Software nor any other technical data received from SHARP, nor the direct product thereof, except as permitted by the laws and regulations of the United states and the laws and the regulation of the jurisdiction in which you obtained the Software.

5. Government End Users.

Government, the following provisions apply. The Government agrees: (i) if the Software is supplied to the Department of Defense (DoD), the Software is classified as "Commercial Computer

(ii) if the Software is supplied to any unit or agency of the United States Government other than DoD, the Government’s

6. Limited Warranty on Media.

materials and workmanship under normal use for a period of ninety (90) days from the date of purchase as evidenced by a copy of the receipt. The entire liability of SHARP and/or its Licensors and your exclusive remedy will be replacement of the disk which fails to meet the limited warranty provided by this Clause 6. A disk will be replaced when it is returned to SHARP or a SHARP authorized representative with a copy of the receipt. SHARP will have no responsibility to replace a disk damaged by accident, abuse or misapplication.

The application, demonstration, system and other software accompanying this License, whether on disk, in

The Software contains copyrighted material, trade secrets and other proprietary material which is owned

This license is effective until terminated. You may terminate this License at any time by destroying the

You agree and certify that neither the Software nor any other technical data received from

If you are acquiring the Software on behalf of any unit or agency of the United States

Software" and the Government is acquiring only "restricted rights" in the Software and its documentation as that term is defined in Clause 252.227-7013 (c)(1) of the DFARS; and

rights in the Software and its documentation will be as defined in Clause 52.227-19 (c)(2) of the FAR or, in the case of NASA, in Clause 18-52.227-86 (d) of the NASA Supplement to the FAR.

SHARP warrants the disks on which the Software is recorded to be free from defects in

ANY IMPLIED WARRANTIES ON THE DISKS, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN DURATION TO NINETY (90) DAYS FROM THE DATE OF DELIVERY. THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM JURISDICTION TO JURISDICTION.

7. Disclaimer of Warranty on Software.

risk. The software and related documentation are provided "AS IS" and without warranty of any kind and SHARP and SHARP’S Licensor(s) (for the purpose of provisions 7 and 8, SHARP and SHARP’S Licensor(s) shall be collectively referred to as "SHARP") EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. SHARP DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS, OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE SOFTWARE WILL BE CORRECTED. FURTHERMORE, SHARP DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE OR RELATED DOCUMENTATION IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY SHARP OR A SHARP AUTHORIZED REPRESENTATIVE SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY. SHOULD THE SOFTWARE PROVE DEFECTIVE, YOU (AND NOT SHARP OR A SHARP AUTHORIZED REPRESENTATIVE) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION, SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

8. Limitation of Liability.

LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OR INABILITY TO USE THE SOFTWARE OR RELATED DOCUMENTATION, EVEN IF SHARP OR A SHARP AUTHORIZED REPRESENTATIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. In no event shall SHARP’S total liability to you for all damages, losses, and causes of action (whether in contract, tort (including negligence) or otherwise) exceed the amount paid by you for the Software.

9. Controlling Law and Severability.

Windows, this license shall be governed by and construed in accordance with the laws of the state of California and Washington, respectively. If for any reason a court of competent jurisdiction finds any provision of this License, or portion thereof, to be unenforceable, that provision of the License shall be enforced to the maximum extent permissible so as to effect the intent of the parties, and the remainder of this License shall continue in full force and effect.

10. Complete Agreement.

the Software and related documentation, and supersedes all prior or contemporaneous understandings or agreements, written or oral, regarding such subject matter. No amendment to or modification of this License will be binding unless in writing and signed by a duly authorized representative of SHARP.

UNDER NO CIRCUMSTANCES INCLUDING NEGLIGENCE, SHALL SHARP BE

This License constitutes the entire agreement between the parties with respect to the use of

You expressly acknowledge and agree that use of the Software is at your sole

For a portion of the Software related with Apple Macintosh and Microsoft

iii

Table of Contents

CHAPTER 1 GETTING STARTED

INTRODUCTION............................................................................................................................ 1

USING THIS MANUAL................................................................................................................... 2

For General Users ................................................................................................................... 2

For Key Operators ................................................................................................................... 3

CONNECTING TO THE PRINTER ................................................................................................ 3

PARALLEL PRINTER INTERFACE............................................................................................... 3

Connection............................................................................................................................... 4

NETWORK INTERFACE ...............................................................................................................4

CHAPTER 2 PRINTING FROM A COMPUTER IN THE Windows ENVIRONMENT

INTRODUCTION............................................................................................................................ 5

AR-PB2A PRINTER DRIVERS AND UTILITIES............................................................................ 5

SELECTING THE BEST PRINTER DRIVER................................................................................. 5

Checking the Hardware and Software Requirements ............................................................. 6

INSTALLING PRINTER DRIVERS ................................................................................................ 6

Using the Installer in the CD-ROM (Windows 95/ Windows 98/ Windows NT 4.0) ................. 7

Windows 95 with Plug & Play (parallel connections only) ....................................................... 8

Windows 98 with Plug & Play (parallel connections only) ....................................................... 9

Windows 95/ Windows 98 without Plug & Play...................................................................... 10

Windows 3.1x ........................................................................................................................ 11

Windows NT 4.0 .................................................................................................................... 11

Making Floppy Disks from CD-ROM ..................................................................................... 11

Uninstalling Printer Drivers and Printer Utilities ..................................................................... 12

Deleting Printer Drivers.......................................................................................................... 12

INSTALLING DISPLAY FONT ..................................................................................................... 13

INSTALLING RESIDENT FONT INFORMATION

(PPD for Windows 95/Windows 98 only) ..................................................................................... 13

PRINTING A TEST PAGE FROM YOUR COMPUTER............................................................... 14

Windows 95, Windows 98 or Windows NT 4.0 ...................................................................... 14

Windows 3.1x ........................................................................................................................ 14

PRINTING DOCUMENTS FROM THE COMPUTER .................................................................. 14

Using the Auditing Mode........................................................................................................ 15

FONTS ......................................................................................................................................... 15

CONTROLLING PRINTER FEATURES FROM THE PRINTER DRIVER................................... 16

Windows 95/ Windows 98/ Windows NT 4.0 ......................................................................... 16

Windows 3.1x ........................................................................................................................ 16

PRINTER STATUS MONITOR .................................................................................................... 17

Checking the Hardware and Software Requirements ........................................................... 17

How to Install the Printer Status Monitor ............................................................................... 17

How to Set up the Printer Status Monitor .............................................................................. 18

How to Use the Printer Status Monitor .................................................................................. 19

TABLE OF CONTENTS

PRINTER ADMINISTRATION UTILITY ....................................................................................... 20

Checking the Hardware and Software Requirements ........................................................... 20

How to Install the Printer Administration Utility ...................................................................... 21

How to Use the Printer Administration Utility ......................................................................... 21

NW SETUP ..................................................................................................................................22

Outline of the NW Setup ........................................................................................................ 22

Checking the Hardware and Software Requirements ........................................................... 22

How to Install the NW Setup.................................................................................................. 22

How to Use the NW Setup..................................................................................................... 22

CHAPTER 3 PRINTER DRIVER FOR Macintosh

INSTALLING THE PPD FILE ....................................................................................................... 23

Checking the Hardware and Software Requirements ........................................................... 23

How to Install the PPD File .................................................................................................... 23

Selecting the Printer .............................................................................................................. 24

Controlling Printer Features from the Printer Driver .............................................................. 26

AR-PB2A PPD UTILITY ............................................................................................................... 27

CHAPTER 4 USING THE OPERATION PANEL

INTRODUCTION.......................................................................................................................... 29

USES OF THE OPERATION PANEL ..........................................................................................29

CONFIGURATION FROM THE OPERATION PANEL ................................................................ 30

Accessing the Printer Configuration Menu ............................................................................ 30

Using the Printer Configuration Menu.................................................................................... 30

Example Configuration Task.................................................................................................. 31

Printer Configuration Menus .................................................................................................. 31

Printer Settings ...................................................................................................................... 33

Interface Settings................................................................................................................... 34

Network Settings.................................................................................................................... 34

Print Test Page ...................................................................................................................... 35

Initialize and/or Store Settings ............................................................................................... 35

COPIER MODE AND PRINTER MODE ...................................................................................... 36

Selecting the Online Mode..................................................................................................... 36

TRAY SELECT AND JOB CANCEL ............................................................................................ 37

Tray Selection........................................................................................................................ 37

Interrupting and Canceling Print Jobs.................................................................................... 37

CONFIDENTIAL PRINT ............................................................................................................... 38

TANDEM PRINT .......................................................................................................................... 39

TABLE OF CONTENTS

CHAPTER 5 KEY OPERATOR’S GUIDE

INTRODUCTION.......................................................................................................................... 40

KEY OPERATOR PROGRAMS................................................................................................... 40

Printer Exposure Level ..........................................................................................................42

Memory Reserved for Printer ................................................................................................ 42

Output Method When Memory is Full .................................................................................... 43

Set the Number of Confidential Print Jobs to Be Stored........................................................ 43

Enable Bypass-Tray Size Detection ...................................................................................... 44

Give Priority to Print Speed in Staple Mode .......................................................................... 44

Prohibit Notice Page Printing................................................................................................. 44

Prohibit Rotated Output .........................................................................................................45

Prohibit Bypass-Tray Selection ............................................................................................. 45

Prohibit Auto Tray Switching.................................................................................................. 45

Prohibit Test Page Printing .................................................................................................... 45

Prohibit Changes to Printer Settings...................................................................................... 45

Prohibit Changes to Interface Settings .................................................................................. 46

Prohibit Changes to Network Settings ................................................................................... 46

Record Copy and Print Per Account...................................................................................... 46

WEB PAGE FEATURE ................................................................................................................47

Password Setting................................................................................................................... 47

E-mail Setup and Network Scanning Setup........................................................................... 49

STATUS/ALERT BY E-MAIL........................................................................................................ 52

Before Using the “Status/Alert by E-mail” function ................................................................ 52

Setting the “Status/Alert by E-mail” function .......................................................................... 52

Status/Alert Messages...........................................................................................................56

CHAPTER 6 PRINTER TROUBLESHOOTING

INTRODUCTION.......................................................................................................................... 57

NOTES ON PRINTING LENGTHY DOCUMENTS ...................................................................... 57

NOTICE PAGE PRINTING .......................................................................................................... 58

Disabling Notice Page and Separator Sheet Printing ............................................................ 58

TROUBLESHOOTING .................................................................................................................58

CHAPTER 7 SPECIFICATIONS

SPECIFICATIONS ....................................................................................................................... 63

CHAPTER 8 APPENDIX

PRINT AREA................................................................................................................................ 64

FONT LIST................................................................................................................................... 65

PRINTER DRIVER FEATURES................................................................................................... 66

SUPPLEMENT............................................................................................................................. 68

Chapter 1 Getting Started

Introduction

The AR-PB2A Printer Expansion Kit adds high-speed, laser set-printing capability to the powerful features of the AR-287/AR-337/AR-407/AR-507 copiers and other copiers of the same series to provide a convenient, high-productivity document printing system easily controlled from a desktop or networked computer. Note that throughout this operation manual, we will refer to AR-287, AR-337, AR-407, AR-507 or any other digital copying machine of the same series in which the AR-PB2A Printer Expansion Kit has been installed simply as the ‘printer’.

The many useful features and functions of the printer include:

• printing multiple sets of documents

• stapling documents (with an optional finisher)

• automatic booklet printing*

• automatic 2-sided (duplex) printing*

• printing multiple document pages on a single sheet (N-up printing)

• printing cover sheets (different first pages)

* For booklet printing and 2-sided printing, an optional duplex module is required in some models.

This operation manual assumes that the AR-PB2A Printer Expansion Kit has already been installed in your copier and is ready to use with your computer. This chapter shows you how to check the printer cable connections linking the printer with your computer. These tasks should be completed by an authorized dealer service technician before the appropriate AR-PB2A printer drivers are installed in your computer.

NOTES

This operation manual describes only printer features. For a description of copier features, see the copier operation manual. Refer to the copier operation manual for copier operation, supplies, maintenance, and specifications for print media usage.

When connecting this printer through a network to computers, an optional network interface card (Print Server Card) is needed. However, in some countries and regions, the network interface card is not available. In this case, connect the printer to a computer through a parallel interface. If additional information is required concerning the network interface card, consult your authorized Sharp Dealer.

GETTING STARTED

Using This Manual

This operation manual, together with the on-line help files supplied with the printer drivers, provides complete information on using this printer. The operation manual and on-line help files are intended as operation guides for general users and key operators. on:

• connecting the printer to a computer

• selecting and installing printer drivers

• using the operation panel to control printer functions

• troubleshooting printer problems

• printer specifications

The on-line help files include specific information on:

• configuring printer drivers

• adjusting printer driver settings

• using advanced printer features under specific printer drivers

The on-line help file for a given printer driver is automatically installed along with that printer driver, and can be accessed by clicking the ‘Help’ button available in the printer driver dialog box (Windows system).

The operation manual includes information

NOTE

The method of accessing the on-line help depends on the particular printer driver. With the PCL5e, PCL6, and PostScript® drivers, the on-line help can be accessed by clicking the ‘Help’ button. With the Sharp-specific PostScript® PPD driver, the on-line help can be accessed by clicking the help icon and then clicking the item for which information is needed.

For General Users

General users should read the Getting Started, Printing from a Computer in the Windows Environment, Printer Driver for Macintosh, and Using the Operation Panel sections of this operation

manual to become familiar with the available features and functions of this printer.

The on-line help files supplied with the printer drivers should then be consulted for specific information on using particular printer features.

GETTING STARTED

For Key Operators

In addition to the information recommended for general users, key operators should read the Key Operator’s Guide section of this operation manual to become familiar with the key operator programs

and the web page feature.

The Printer Troubleshooting and Specifications sections can also be consulted for information that will aid in operating the printer/copier smoothly and efficiently.

Connecting to the Printer

The computer communicates with the printer through a local parallel printer or optional network interface that has been installed as part of the AR-PB2A Printer Expansion Kit by your authorized Sharp dealer. The following section shows the location of the printer interface connection and provides step-by-step procedures on how to connect the appropriate cable.

NOTE

If you plan on moving the printer, contact your authorized Sharp dealer.

Parallel Printer Interface

The printer supports an IEEE 1284-compliant parallel printer interface. This interface requires an IEEE 1284-compliant cable that connects to the rear of the printer to the computer (see Figure 1-1).

CAUTION

Connector

36-pin DDK 57LE-40360-730B (D29) female connector or equivalent connector

Cable

Shielded type bi-directional parallel interface For best results, use a printer interface cable that is IEEE1284 compliant.

Do not attempt to connect the printer interface cable to the printer and/or computer with the power turned on. Connecting the printer interface cable while power is applied can cause equipment damage.

36 19

GETTING STARTED

Connection

1. Make sure both the printer and the computer are turned off.

2. Plug one end of the printer cable into the printer and the other end into the computer’s parallel connector.

Figure 1-1. Connecting the Printer Interface Cable

NOTES

In order to have best performance, make sure to use shielded parallel cable.

For specifications of the parallel interface of your computer, see its operation manual.

The printer sends and receives data bi-directionally and at high speed. Some switch boxes cannot support high-speed bi-directional data transfer and using them might cause printing errors.

For further details on the specifications of the printer’s parallel interface, consult an authorized Sharp dealer.

Network Interface

The printer can also be connected to a network using an optional network interface card (Print Server Card) supplied by authorized Sharp dealers. For details on network interface, see the operation manual of the network interface card.

Chapter 2 Printing From a Computer in the Windows Environment

Introduction

A printer driver must be installed before the printer can be used to print documents created or stored on a desktop or networked computer. This chapter describes the printer drivers and utilities supplied with the printer for the Windows system. Information provided includes:

• Full descriptions of all supplied printer drivers

• Detailed information on selecting and installing printer drivers

• Detailed information on installing and using printer utilities

AR-PB2A Printer Drivers and Utilities

The following printer drivers and utilities are included in the CD-ROM supplied with the printer. Refer to Table 2-1 to determine which driver or drivers are compatible with your operating system.

1. Windows PostScript® printer driver

2. Sharp-specific PostScript® PPD

3. Windows PCL5e printer driver

4. Windows PCL6 printer driver

5. Printer Status Monitor

6. Printer Administration Utility

7. NW Setup

8. Display font

Selecting the Best Printer Driver

Refer to Table 2-1 to select the printer driver that best fits your needs. Table 2-1 shows which printer drivers are compatible with specific operating system software, i.e., WIN 3.1 or WIN 95/ WIN 98. The features that can be used in this printer varies with the printer drivers and printer models. (See page

66.) Some features cannot be used depending on the printer drivers, printer models or operating

systems even if these are described in this manual.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Table 2-1. Printer Driver Compatibility

WIN 95/

WIN 98

NOTE

NO. PRINTER DRIVER WIN 3.1

1 Windows PS X X X

2 Windows PPD X X

3 Windows PCL5e X X X

4 Windows PCL6 X X

Users of Windows will obtain maximum functionality and better output quality by installing the Windows PostScript® Printer driver. Alternatively, the Windows PCL5e driver will provide the best print speed.

Checking the Hardware and Software Requirements

You will need the following hardware and software in order to install the printer driver.

Computer Type

Operating System

CPU

RAM

• IBM PC/AT or compatible computer equipped with a bi-directional parallel interface

• Windows 3.1x, Windows 95, Windows 98, Windows NT 4.0

• Windows 3.1/Windows 95: 486SX or better

• Windows 98: 486DX/ 66 MHz or better (Pentium or better is recommended.)

• Windows NT4.0: 486/ 25MHz or better

• Windows 3.1/Windows 95: 8 MB or more (12 MB or more is recommended.)

• Windows 98: 16 MB or more (32 MB or more is recommended.)

• Windows NT 4.0: 16 MB or more

WIN NT

Installing Printer Drivers

A compatible printer driver must be loaded to enable a computer’s operating system to communicate with the printer.

The following procedures describe how to install each of the supplied printer drivers. To install multiple Windows printer drivers, the installation procedure must be performed for each driver.

Printer utilities such as the Printer Status Monitor, Printer Administration Utility, and NW Setup are also included in the CD-ROM. If you install these utilities, see their respective sections before installing them (pages 17 to 22).

NOTE

Before installing a printer driver, be sure to read the “Readme” file for the latest information.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Using the Installer in the CD-ROM (Windows 95/Windows 98/Windows NT 4.0)

NOTE

The PPD printer driver must be installed using the plug & play feature or from the Add Printer Wizard. See the following sections.

1. Start Windows.

2. Insert the supplied PRINTER UTILITIES CD-ROM into a CD-ROM drive.

• If your computer is configured for auto start on the CD-ROM, proceed to step 5.

3. On the ‘Start’ menu, click ‘Run’.

4. Enter the CD-ROM drive and setup command. Then click the ‘OK’ button.

Example: If the CD-ROM drive is designated as drive Q, type “Q:\Setup.exe” and click ‘OK’.

5. The license agreement will be displayed. Read it and click ‘Next’ if you accept the agreement.

6. Select English as a language for software to be installed and click ‘Next’.

• The printer drivers and utilities that can be installed from the CD-ROM will be displayed.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

7. Select the desired printer drivers and utilities to be installed by clicking the check boxes.

• If a printer driver or a printer utility (except NW Setup and Display Font) is highlighted by clicking the

icon or the name part, you can select the ‘README display’ button to display the information on the highlighted driver or utility.

• Printer Administration Utility, Printer Status Monitor, and NW Setup can be used only if the printer is

used as a network printer. See the installation requirements on pages 17, 20, and 22 before installing them.

8. Click the ‘Next’ button.

• The list of the printer drivers and utilities to be installed will appear.

9. Click the ‘Start’ button.

10. Follow the instructions on your screen to install the selected printer drivers and utilities.

11. When installation is complete, the message “Setup has finished installing your selected package(s).” will appear. Click the ‘Close’ button.

12. If restart of the computer is requested, click ‘Yes’.

• Restart of the computer may be needed depending on the program to be installed and the system

configuration.

Windows 95 with Plug & Play (parallel connections only)

When using Windows 95 with plug & play*, follow the procedure below.

* The plug & play feature is effective if both the computer and peripheral equipment are equipped

with IEEE 1284 compliant parallel interface.

1. Ensure that the printer cable is connected between your computer and the printer and then turn on the printer.

2. Start Windows on your computer.

NOTE

Before installing the printer driver, be sure to close all other open applications.

• If you use Windows 95 on a personal computer with the plug & play feature, the ‘Update

Device Driver Wizard’ window will appear. If the ‘New Hardware Found’ window appears, follow the procedure below:

(1) Click the ‘Driver from Disk Provided by Hardware Manufacturer’ button and then click ‘OK’. (2) When the ‘Install From Disk’ window appears, insert the PRINTER UTILITIES CD-ROM into

a CD-ROM drive. Specify the path shown in Table 2-2 and click the ‘OK’ button.

• If your computer is configured for auto start, the license agreement will be displayed.

Click the ‘Cancel’ button.

(3) Proceed to step 4.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Table 2-2. Printer Driver Path

Example: The CD-ROM drive is designated as drive Q.

Printer driver Operating system Path

PCL5e Windows 95/Windows 98

Windows NT 4.0 Windows 3.1x

PCL6 Windows 95/Windows 98

Windows NT 4.0

PostScript Windows 95/Windows 98

Windows NT 4.0 Windows 3.1x

PPD Windows 95/Windows 98

Windows NT 4.0

Q:\Option\English\9x_pcl5e Q:\Option\English\Nt_pcl5e Q:\Option\English\3x_pcl5e

Q:\Option\English\9x_pcl6 Q:\Option\English\Nt_pcl6

Q:\Option\English\9x_ps2 Q:\Option\English\Nt_ps2 Q:\Option\English\3x_ps2

Q:\Option\English\9x_psppd Q:\Option\English\Nt_psppd

• If either the ‘Update Device Driver Wizard’ window or the ‘New Hardware Found’ window

does not appear, follow the procedure of Windows 95/Windows 98 without Plug & Play.

3. Insert the PRINTER UTILITIES CD-ROM into a CD-ROM drive, specify the path shown in Table 2-2, and click the ‘Next’ button.

• If your computer is configured for auto start, the license agreement will be displayed. Click the

‘Cancel’ button.

4. Highlight the desired printer driver and click ‘Next’ to continue.

5. Ensure that ‘Yes’ is checked to use the printer as the default printer. Click the ‘Next’ button.

6. Follow the instructions on your screen to install the supplied printer driver.

Windows 98 with Plug & Play (parallel connections only)

When using Windows 98 with plug & play*, follow the procedure below.

* The plug & play feature is effective if both the computer and peripheral equipment are equipped

with IEEE 1284 compliant parallel interface.

1. Ensure that the printer cable is connected between your computer and the printer and then turn on the printer.

2. Start Windows on your computer.

NOTE

Before installing the printer driver, be sure to close all other open applications.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

• If you use Windows 98 on a personal computer with plug & play feature, the ‘Add New

Hardware Wizard’ window will appear. If the ‘Add New Hardware Wizard’ window does not appear, follow the procedure of Windows 95/Windows 98 without Plug & Play.

3. Click the ‘Next’ button.

4. Ensure that ‘Search for the best driver for your device’ is selected and click the ‘Next’ button.

5. Insert the PRINTER UTILITIES CD-ROM into a CD-ROM drive, specify the path shown in Table 22, and click the ‘Next’ button.

• If your computer is configured for auto start, the license agreement will be displayed. Click the

‘Cancel’ button.

6. Highlight the desired printer driver and click ‘Next’ to continue.

7. Ensure that ‘Yes’ is checked to use the printer as the default printer. Click the ‘Next’ button.

8. Follow the instructions on your screen to install the supplied printer driver.

Windows 95/Windows 98 without Plug & Play

1. Ensure that the printer cable is connected between your computer and the printer and then turn on your computer.

2. On the Windows 95/Windows 98 Start menu, highlight ‘Settings’, then highlight and click on ‘Printers’.

3. From the Printers window, select ‘Add Printer’ to run the Add Printer Wizard. Then click ‘Next’.

4. If Windows 95/Windows 98 has been configured for network operation, it might be necessary to select ‘Local Printer’ or ‘Network Printer’. Select the appropriate option, and click ‘Next’ to continue.

5. If ‘Network Printer’ was selected, specify the appropriate Network Path or Queue Name and click ‘Next’.

6. The installation window will display a list of printer models and manufacturers. Click the ‘Have Disk’ button.

7. Insert the PRINTER UTILITIES CD-ROM into a CD-ROM drive. Specify the path shown in Table 2-2 and click the ‘OK’ button. Highlight the desired printer driver, and click ‘Next’ to continue.

• If your computer is configured for auto start, the license agreement will be displayed. Click

the ‘Cancel’ button.

8. If ‘Local Printer’ was selected in step 4 above, the installation window will display a list of possible port assignments. Select the correct port, usually LPT1 for local printers and click ‘Next’.

9. Ensure that ‘Yes’ is checked to use the printer as the default printer. Click the ‘Next’ button.

• At this time, ensure that the printer has been turned on and has been connected to your

computer.

10. Follow the instructions on your screen to install the supplied printer driver.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Windows 3.1x

1. Ensure that the printer cable is connected between your computer and the printer and then turn on your computer.

2. From the Program Manager, double click on ‘Control Panel’ located in the ‘Main’ menu.

3. From the Control Panel, double click on ‘Printers.’

4. Click on ‘Add’ and then ‘Install Unlisted or Updated Printer.’

5. Click on ‘Install.’

6. Insert the PRINTER UTILITIES CD-ROM into a CD-ROM drive, specify the path shown in Table 22, and click the ‘OK’ button. Then select the desired printer driver.

7. Follow the instructions on your screen to install the supplied printer driver.

NOTE

The PPD and PCL6 printer drivers cannot be installed on Windows 3.1x.

Windows NT 4.0

1. Ensure that the printer cable is connected between your computer and the printer and then turn on your computer.

2. On the Start menu, highlight ‘Settings’, then highlight and click on ‘Printers’.

3. From the Printers window, select ‘Add Printer’ to run the Add Printer Wizard.

4. Select ‘My computer’ or ‘Network Printer Server’ and then click on ‘Next’.

5. Follow the instructions on your screen to install the supplied printer driver. See Table 2-2 for the printer driver path.

Making Floppy Disks from CD-ROM

The printer drivers and printer utilities in the CD-ROM can be copied to floppy disks. To install a printer driver on a computer without a CD-ROM drive, the printer driver must be copied to a floppy disk. The copying procedure on a Windows 95, Windows 98 or Windows NT 4.0 computer is shown as follows.

1. On the ‘Start’ menu, click ‘Run’.

2. Enter the CD-ROM drive, the desired folder, and “Mkdisk.bat”.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Example: The CD-ROM drive is designated as drive Q.

Windows NT PCL5e: Q:\Option\English\Nt_pcl5e\Mkdisk.bat

Windows 95/98 PCL5e: Q:\Option\English\9x_pcl5e\Mkdisk.bat

Windows 3.1 PCL5e: Q:\Option\English\3x_pcl5e\Mkdisk.bat

Windows NT PCL6: Q:\Option\English\Nt_pcl6\Mkdisk.bat

Windows 95/98 PCL6: Q:\Option\English\9x_pcl6\Mkdisk.bat

Windows NT PS: Q:\Option\English\Nt_ps2\Mkdisk.bat

Windows 95/98 PS: Q:\Option\English\9x_ps2\Mkdisk.bat

Windows 3.1 PS: Q:\Option\English\3x_ps2\Mkdisk.bat

Windows NT PPD: Q:\Option\English\Nt_psppd\Mkdisk.bat

Windows 95/98 PPD: Q:\Option\English\9x_psppd\Mkdisk.bat

Printer Status Monitor: Q:\Packages\English\Smon\Mkdisk.bat

Printer Administration Utility: Q:\Packages\English\Sadmin\Mkdisk.bat

NW Setup: Q:\Packages\English\Nwsetup\Mkdisk.bat

Display Font: Q:\Option\Font\Mkdisk.bat

3. Click ‘OK’.

4. Follow the on-screen instructions.

For installation from a floppy disk, use the same procedure as the installation from the CD-ROM but insert the floppy disk and specify the floppy disk drive. After installing the PPD driver on the Windows 95 or Windows 98 system, resident font information must be installed. See page 13.

Uninstalling Printer Drivers and Printer Utilities

To uninstall a printer driver or a printer utility that has been installed using the installer, follow the procedure shown below. To delete a printer driver that has been installed using the plug & play feature or from the Add Printer wizard, see the next section.

1. On the ‘Start’ menu, highlight ‘Settings’, then highlight and click on ‘Control Panel’.

2. Double-click ‘Add/Remove Programs’.

3. Select the utility to be deleted and click ‘Add/Remove’.

4. Click ‘Yes’.

Deleting Printer Drivers

To delete a printer driver that has been installed using the plug & play feature or from the Add Printer wizard, follow the procedure shown below.

1. On the ‘Start’ menu, highlight ‘Settings’, then highlight and click on ‘Printers’.

2. Right-click the printer to be deleted.

3. Click ‘Delete’ and then follow the instructions on your screen.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Installing Display Font

The AR-PB2A PRINTER UTILITIES CD-ROM contains display fonts for displaying on the computer screen. If the display fonts have been installed, the print image can be checked properly on the screen.

To install these display fonts, use the installer in the CD-ROM described on page 7 and select Display Font when selecting the drivers and utilities to be installed. Then, follow the instructions on your screen.

NOTES

To use the display fonts for the PPD driver, install the resident font information for the PPD. See the next section.

The fonts listed in Table 8-1 (page 65) are provided as display fonts.

Installing Resident Font Information (PPD for Windows 95/Windows 98 only)

If you have installed the PPD printer driver for Windows 95/Windows 98, install the resident font information following the procedure below.

NOTES

1. Start Windows.

2. Insert the supplied PRINTER UTILITIES CD-ROM into a CD-ROM drive.

• If your computer is configured for auto start, the license agreement will be displayed. Click the

3. On the ‘Start’ menu, click ‘Run’.

4. Enter the CD-ROM drive and “Option\English\9x_psppd\Pfmsetup.exe”. Then click the ‘OK’ button.

Before installing the resident font information, be sure to install the printer driver.

When installing the resident font information, be sure to close all other open applications.

If you have changed the port for the printer from Properties of the printer driver when the printer is used as a network printer, reinstall the resident font information.

If printer resident fonts cannot be specified from application software, the resident font information has not been installed or the information is not proper. In this case, reinstall the resident font information.

‘Cancel’ button.

Example: If the CD-ROM drive is designated as drive Q, type “Q:\Option\English\9x_psppd\

Pfmsetup.exe” and click ‘OK’.

5. Click the ‘OK’ button.

• If the printer driver has not been installed, installation of the resident fonts will not be performed.

6. Click the ‘OK’ button.

7. After the resident fonts have been installed, restart Windows.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Printing a Test Page from Your Computer

This section describes how to print a test page from your computer. Printing a test page verifies that the printer and your computer are connected correctly.

Windows 95, Windows 98 or Windows NT 4.0

NOTE

1. If necessary, install the appropriate printer driver(s). Refer to ‘Installing Printer Drivers’ for specific

2. From the Windows desktop, click on ‘Start.’

3. Highlight ‘Settings’ and then click on ‘Printers.’

4. Right click on the Sharp printer icon and then click on ‘Properties.’

5. Click on ‘Print Test Page.’

6. Follow the instructions on the screen to finish printing the test page.

Users of Windows 95, Windows 98 or Windows NT 4.0 will be prompted to print a test page when installing their selected printer driver(s). Otherwise, follow the procedures given below.

instructions.

Windows 3.1x

1. If necessary, install the appropriate printer driver(s). Refer to ‘Installing Printer Drivers’ for specific instructions. (page 11)

2. Print a test page or test document using one of your installed word processing programs such as Notepad.

NOTE

Refer to Chapter 4 on Operation Panel to make sure the printer is ready and on-line to print the document.

Printing Documents from the Computer

In most cases, it is not necessary to use the operation panel when printing documents from the computer. When a document is sent to the printer from the computer, the printer will automatically print the document. However, following the procedure specified below can help ensure that documents are printed accurately. The procedure assumes that the printer has been properly connected to a computer as described in Chapter 1, and that a printer driver has been installed as described in this chapter. For more information regarding the printer operation panel, refer to Chapter 4.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

1. Check the operation panel to confirm that the ON LINE indicator is lit. If the ON LINE indicator is not lit, press the PRINT key to select the printer mode and then press the “ONLINE” key on the touch panel to set the printer to the on-line condition.

2. Check the paper tray(s) to ensure that the desired paper is loaded.

3. Using the computer and any appropriate application software, load the document to be printed, set any desired features using the installed printer driver, and give the command to print the document. If necessary, refer to the documentation for the computer and/or the application software for help on issuing the necessary commands.

4. The printer will print the document.

Using the Auditing Mode

The printer can be programmed to use the auditing mode using a key operator program (page 46). If the printer has been programmed in the auditing mode, an assigned 5-digit account number can be specified on the setting screen of the printer driver when printing. The account numbers used for printing are common to those for copying.

NOTES

When using the PPD printer driver, the auditing mode cannot be used. To enter an account number each time printing is executed, set ‘Query Job Control’ on the Advanced tab of the

printer driver.

If an unassigned number is entered or no number is entered, the print job will be executed and the number of

printed pages will be accumulated against the account number 99999 if the number 99999 has been registered. (If not, print pages are not accumulated.) The number 99999 can be registered using a copier key operator program.

Fonts

Refer to Table 8-1 for a complete list of fonts resident in the printer for use by the supplied printer drivers.

The resident fonts are always available to the printer and need not be downloaded with each print job. Using the resident fonts enables the printer to operate at maximum performance, and reduces the amount of data which must be transferred from the computer to the printer with each print job.

PRINTING FROM A COMPUTER IN THE WINDOWS ENVIRONMENT

Controlling Printer Features from the Printer Driver

The method to access the features of the printer driver is described below for each supported operating system.

Before setting the printer driver, check the following items.

• The SHARP AR-PB2A printer driver has been installed in the computer to be used. If not, see

INSTALLING PRINTER DRIVERS on page 6.

• The above printer driver has been selected.

NOTE

For information on what features are supported by a specific printer driver, consult the help file of each printer driver.

Windows 95/Windows 98/Windows NT 4.0

1. Within the application, select File/Print.

2. Click the ‘Properties’ button.

3. The properties of the SHARP AR-PB2A printer driver will be displayed.

4. Select desired settings on each tab.

5. Press the ‘OK’ button to store the settings and terminate the properties.

NOTE

In some applications, the method above cannot be used. In this case, (1) click the ‘Start’ button of the computer and then select ‘Printers’ from Settings. (2) If you use Windows 95/Windows 98, right-click the installed printer driver icon in the ‘Printers’ folder and select ‘Properties’ in the menu. If you use Windows NT 4.0, right-click the installed printer driver icon in the ‘Printers’ folder and select “Document default values” in the menu. Then proceed to step 3 above.

Windows 3.1x

1. Double-click the ‘Print Manager’ icon in the Main window of program manager.

2. Select ‘Options’ in the Print Manager and then select ‘Printer Setup’.

3. Select the SHARP AR-PB2A printer driver in the Installed Printers: and click the ‘Setup’ icon.

4. The properties of the SHARP AR-PB2A printer driver will be displayed.

5. Select desired settings on each tab.

6. Press the ‘OK’ button to store the settings and terminate the properties.

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