Sharp AR-NS1 User Manual

Please keep this manual as the information mentioned below is very important.

AR-NS1

APPLICATION NUMBER

MODEL

AR-BD14

AR-NS1

DIGITAL COPIER

NETWORK SCANNER

EXPANSION KIT

OPERATION MANUAL

MACHINE SERIAL NUMBER

PRODUCT KEY

Sharpdesk License Numbers

(for 10 users)

• INTRODUCTION

• GETTING STARTED

• USING THE NETWORK SCANNER

• KEY OPERATOR PROGRAM

• NETWORK SCANNER UTILITY CD-ROM

• TROUBLESHOOTING

• SPECIFICATIONS

• GLOSSARY

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Page

Warranty

While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.

Trademark Acknowledgments

Sharpdesk is a trademark of Sharp Corporation. Microsoft Windows, MS-DOS, and Windows NT are trademarks of Microsoft Corporation in the

U.S.A. and other countries. IBM and PC/AT are trademarks of International Business Machines Corporation. Pentium is a registered trademark of Intel Corporation. Acrobat NetWare is a registered trademark of Novell, Inc. All other trademarks and copyrights are the property of their respective owners.

is a trademark (a registered trademark in some countries) of Adobe Systems Incorporated.

Conventions

The following conventions are used throughout this manual:

CAUTION

Cautions must be observed in order for the scanner to work properly. If these cautions are not observed, the scanner will not be damaged, but it will not operate or will operate in a way that is unexpected.

NOTE

Note s ind icat e poin ts tha t are not ab solu tely n eces sary for scanner operation, but are mentioned in order to show alternative ways of doing something, or for giving further information on certain topics.

AB series (metric) and inch series references

Both specifications are quoted where applicable.

• The inch series sp eci fic atio ns are quoted i n brackets. For example: Page 19 , step 2 ---------- - A3(11” x 17”), B4(8 -1 /2” x 14”)

Applicable models

The copier main units applicable to the Network Scanner Expansion Kit AR-NS1 are as follows (as of March, 2000):

AR-507, AR-407, AR-337, AR-287

Table of Contents

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Chapter 1 Introduction................................................................................................................. 1

Overview.....................................................................................................................................1

Basic Theory of Operation........................................................................................................... 2

Sharp Supplied Components: Network Components:

Chapter 2 Getting Starte d............................................................................................................3

Password Setting........................................................................................................................3

E-mail Setup and Network Scanning Setup ................................................................................. 6

Scanning Destination Setup........................................................................................................ 9

Setting up E-mail Destinations Setting up FTP Server Destinations Setting up Desktop Destination Control

Chapter 3 Using the Network Scanner...................................................................................... 14

Scanning Setting............................................................................................................... ........ 17

Quality Setting Format Setting Original Setting

Image Orie ntatio n an d Origin a l Placemen t Orietation................................................................. 21

Chapter 4 Key Operator Program.............................................................................................. 22

Accessing the Default Scanner Setting Screen.......................................................................... 22

11 12 13

17 18 19

2 2

Chapter 5 Network Scanner Utility CD-ROM............................................................................. 25

System Re quirements

Desktop Document Management Software; Sharpdesk ........................................................... 26

Sharpdesk User’s Guide

Network Scanner Tool............................................................................................................... 26

Network Scanner Tool User’s Guide

Client Software Installation........................................................................................................27

Sharpdesk Installation Installing Sharpdesk Un-Installing Sharpdesk Network Scanner Tool Installation and Setup

Chapter 6 Troubleshooting .......................................................................................................33

Error Message at the Communication Error Special Remarks on Using the Scan to E-mail

Chapter 7 Specifications...........................................................................................................38

Chapter 8 Glossar y.................................................................................................................... 39

25 26 26 27

27 28 29

35 36

Chapter 1 Introduction

Overview

The AR-NS1 Network Scanner Expansion Kit incorporates a network scanner function into Sharp Digital Copiers. With this added scanning functionality, printed information such as photos, paper documents, or plain text can be scanned and distributed over a Local Area Network (LAN), Intranet, or Internet. Three destination methods are available and are listed below.

1. Scanned information can be emailed to recipients. (Throughout this manual, this function is referred to as “Scan to E-mail.”)

CAUTION

Prior to the use of the Scan to E-mail, refer to page 36 to 37.

2. Scanned information can be sent to a

designated directory on an FTP server over a network. (Throughout this manual, this function is referred to as “Scan to FTP.”)

3. Scanned information can be sent to a specified PC Desktop. (Throughout this manual, this function is referred to as “Scan to Desktop.”)

In order to use this functionality, you must first install the Sharpdesk and Network Scanner Tool software programs. (See page 26 for more information.)

Note that the scanned data or error message destinations can only be set up using a standard web browser (Netscape Navigator 4.0 or Internet Explorer 4.0 or later versions) installed on a personal computer connected to a network. These destinations can not be set up using the front panel of Sharp Digital Copiers. See page 6 for further information.

Chapter 1 Introduction

Basic Theory of Operation

The following major components make up Sharp’s network scanning system.

Sharp Supplied Components:

•

AR Series Digital Copier

•

AR-PB2A printer board (installed in the copier) with 48 MB memory in total (standard 16MB).

•

AR-NC3D network interface card (installed in the copier)

•

AR-NS1 network scanner expansion kit

•

AR-NS1 network scanner utilities (CD-ROM) with Sharpdesk desktop document management software, Network Scanner Tool, etc.

Network Components:

•

E-mail Server (only required for “Scan to E-mail” functionality)

•

FTP Servers (only required for “Scan to FTP” functionality)

•

Personal Computers (required for “Scan to Desktop” functionality and others)

Identifying the Copier’s Network Address

To begin setting up your network scanning system, you must first identify the designated copier(s) network address (IP address). This address is the same one as set in the Printer Expansion Kit AR-PB2A which can be found in the copier’s operation panel Printer Configuration page. To access the Printer Configuration page:

1. Touch the PRINT key on the copier’s operation panel.

2. Select OFFLINE.

3. Touch the MENU key.

4. Select PRINT TEST PAGE.

5. Select PRINT CONFIGURATION PAGE. The copier prints out the Printer Configuration page.

Chapter 2 Getting Started

This chapter describes the network scanning configuration procedures that dealer service or customer MIS personnel need to perform prior to using Sharp’s network scanning system. Such procedures involve three steps.

1. Password Setting

Setting up the administrator’s and user’s passwords for this software.

NOTE

The administrator of this software can set the passwords (for administrator and user) to authorize the access to the Web pages such as E-mail Setup and Network Scanning Setup or Network Scanner Management for the security of the settings on the pages. If such a security measure is not required, the Password Setting procedure can be skipped. This will leave Web access settings open to all users.

2. E-mail Setup and Network Scanning Setup

Configuration of the network scanning system and status & alert by E-mail.

3. Scanning Destination Setup

Setting the default scanning parameters on the device to send the scanned image or data as Destinations.

NOTE

For the settings made by accessing the Web pages, such as E-mail Setup and Network Scanning Setup, the following characters can not be input in the pages: * Characters that cannot be input: < > & " * Examples of improper input: <abc> <abc "abc" "abc abc" < >

The input is case-sensitive.

Password Setting

The administrator should exclusively do the setting of the password of two levels: User and Admin when setting up network scanning system security. A User password is required to create, change, and delete destinations. An Admin Password lets you access to the same functions as the User password but is also required to set system configuration settings such as:

•

Password Setup page

•

E-mail Setup and Network Scanning Setup page

•

Setup Status and Alerts by E-mail pages

When you first install your network scanning system, both password functions are disabled. To set a User and/or Admin password the administrator is requested to follow the steps below:

Open the web browser such as Netscape Navigator 4.0 and later or Internet Explorer 4.0 and

later. Input the IP Address previously specified to the ADDRESS field of the browser.

Chapter 2 Getting Started

From the SharpHTTP Home page, click the Setup button.

Click on Password Setup button. This brings up the Password Setup web page.

Chapter 2 Getting Started

This page lets the system administrator select passwords for the entire web site (refer to the

following Table). Key in a user password in the User Access to Destination List field and/or an administrator password in the Admin Control for E-mail/Scanning field.

One password for each User and Admin respectively can be registered. After entering the passwords in both the entry and confirm locations for User and Admin, check the box of Enable Password Protection of this Web Site and click the Submit button to register the passwords.

If you enable the password protection with entering neither User nor Admin password, the password "Sharp" will automatically be entered.

NOTES

1. Password input is case sensitive (lowercase and uppercase characters are distinguished).

2. Both passwords need to be entered prior to submitting. If only one password is entered and confirmed the other will default to “Sharp” after submitting.

3. The passwords must be confirmed by entering in both fields of “User Access to Destination List” and “Confirm Password” for the user password and “Admin Control for E-mail/Scanning” and “Confirm Password” for the administrator password, and then select the Submit button to register the passwords.

Once the passwords have been registered, you will be prompted for user name and password every time you try to enter the web pages of the network scanning system. The user names will always be “user” for user level and “admin” for administrator level.

Name Definition

Enable Password Protection of this Web Site

To enable password protection, check the box and click the Submit button. To disable it, clear the check mark in the box and click the Submit button.

User Access to

Enter a User password within 10 characters.

Destination List Confirm Password Enter the User password again to confirm it. Admin Control for E-

Enter an Admin password within 10 characters.

mail/Scanning Confirm Password Enter the Admin password again to confirm it.

Chapter 2 Getting Started

E-mail Setup and Network Scanning Setup

This section describes how to set up the basic status of the e-mail sending including the definition of the file names for the image data to be attached and so on, and how to set up Network Scanning. In the E-mail scanning destination, SMTP (Simple Mail Transfer Protocol) protocol is used to send the e-mails. Such settings must be effected by the system administrator who has the special network related backgrounds.

Open a web browser such as Netscape Navigator 4.0 and later or Internet Explorer 4.0 and

later. Input the IP Address previously specified to the ADDRESS field of the browser.

Input the IP address specified in the printer expansion kit AR-PB2A. (For checking the IP address, refer to the part of “Identifying the Copier’s Network Address” on page 2.) When the connection is completed, the Machine Information Page shown below will be displayed. This page displays a navigation bar for accessing other internal web pages that allows to get overall device status information .

Click on the Scan button.

This brings up the Network Scanning Management web page. This page functions as main page for adding, deleting and modifying scanning destinations.

Click on the E-mail/Network Scanning Setup button.

Chapter 2 Getting Started

This brings up the E-mail/Network Scanning Setup web page. From this page you can make

changes to the items as listed in the following table:

E-mail Setup

Item Description

Name Enter a unique name for the machine within 50 characters. Machine Code

Machine Location Enter a unique entry for the machine location within 100 characters. Primary E-mail

Server (*1) Secondary

E-mail Server E-mail Time Out

Reply Address (*2)

Time Zone

This field is not used with normal use. Some kind of software may use this field to identify the machine.

Enter an IP address for the primary e-mail server or a host name. Enter an IP address for the secondary e-mail server or a host name. No

need to enter if secondary e-mail server is not set up. Enter a time out period, from 0-60 seconds, that the system will wait for as

it attempts to connect to the primary server. The default is 20 seconds. If no connection is made, the system will then look for the secondary server if it has been set up. If not, the system will stop attempting to connect.

Enter an e-mail address to which the machine returns an unsuccessful delivery messa can be entered. The entered e-mail address is also used as sender e-mail address.

Select the time zone of the place to use this Network Scannin specific time zone is set after the selection.

*1. 2.: If no e-mail server is used on your network, enter “0” in this field.

e when the distribution has failed. Only 1 e-mail address

System. A

Chapter 2 Getting Started

Network Scanning Setup

Item Description

Enable Scanner Delivery to:

Check on the check box of the preferred scanning destinations to send the scanned image data. If the check mark is cleared, the copier’s touch panel does not show any Destination Name of the selected destination type on it.

E-mail Subject

Enter an e-mail subject message when using the E-mail Destination within 80 characters.

File Name File names for e-mail notification and files on the FTP server are

automatically constructed from selected elements. Elements are selected by checking their bo xes. The left most selection will be the f irst element in the name. Destination Name is checked in the default setting. If none of the boxes is checked, the file name will be the extension only (.tif or .pdf). As such name might incur an unexpected operation depending on the recipient operation system or mailer software, make sure to check either of the boxes. Destination Name and Date & Time are derived from current information. Session Page Counter is also derived from current machine information but is reset at machine power-up. The Unique Identifier selection ensures a unique file name by incorporating the machine’s serial number, the counter number and the date and time. In case of sending the same data to the same recipient various times, it is recommended to check the Identifier box to avoid the data overwrit in g with t h e same file nam e.

Primary DNS Server Address

(This is required if you are using DNS host name.) Enter an IP address for the primary DNS server within 15 characters. The entry format is “XXX.XXX.XXX.XXX”

Secondary DNS Service Address

(This is required if you are using DNS host name.) Enter an IP address for the secondary DNS server within 15 characters. The entry format is “XXX.XXX.XXX.XXX”

NOTE

If nothing is input in the fields of the Primary E-mail Server and the Reply Address of the E-mail Setup menu (see page 7), the check mark position of the File Name can not be changed. To change the File Name setting when the aforementioned two fields are left blank in such a case that the Scan to E-mail is not selected, input “0” as a dummy to both fields.

Chapter 2 Getting Started

Scanning Destination Setup

This section describes how to set up each of the following scanning destinations:

•

E-mail

•

FTP Server

•

Desktop

To send the scanned image by the network scanner, the necessary information such as the address of the recipient must be registered as destination. Once registered, the destination is displayed as a selectable button on the touch panel of the digital copier.

1. E-mail and FTP Server scanning destination: Set up by accessing the SharpHTTP homepage in the embedded web server of the copier via the web browser from your network connected PC (see the processes shown below).

2. Desktop scanning destination: It is recommended to set up by using the Setup Wizard of the Network Scanner Tool, which is optionally installed at the installation of the Sharpdesk. (See page 27.) Nevertheless, it is also possible to create, modify or delete the Desktop Destinations by accessing the embedded web server of the copier via the web browser from your network connected PC.

Open the web browser such as Netscape Navigator 4.0 and later or Internet Explorer 4.0 and

later. Input the IP Address previously specified to the ADDRESS field of the browser.

Input the IP address specified in the printer expansion kit AR-PB2A. (For checking the IP address, refer to the part of “Identifying the Copier’s Network Address” on page 2.) When the connection is completed, the Machine Information Page shown in the step 2 of page 6 will be displayed. This page displays a navigation bar for accessing other internal web pages that allows to get overall device status information.

Click the Scan button.

This brings up the Network Scanning Management web page. This page functions as main page for adding, deleting and modifying scanning destinations.

Click the SELECT button of the Destinations.

Chapter 2 Getting Started

NOTE

To make a new destination entry, click the SELECT button with “new” word shown in the left box of the

SELECT button. For the correction or deletion of the registered destination, select the target destination and click the SELECT button (DELETE button in case of the deletion). *To delete a destination, confirm that the destination is not shown in the copier’s touch panel. The destination shown in the touch panel can not be deleted. When entering a new destination, the Destination Setup page (shown in the step 5 below) is shown. When correcting a destination once entered, the setup page for the selected destination comes out and when deleting a destination, the confirmation page for the deletion appears. (The step 5 below is not required for the correction and deletion of the existing destination.)

This brings up the Scanner Destinations web page. Using this screen, choose the button as

required destination.

NOTE

As for the next steps, follow the descriptions of each destination.

Chapter 2 Getting Started

Setting up E-mail Destinations

E-mail Destinations are defined on the E-mail Destination Control page. To set up this scanning destination, enter information in the fields according to the parameters listed in the table that follows the E-mail Destination Control page. After entering all the necessary information, click the Submit button to add the destination and return to the Network Scanner Management page. Around 100 destinations (*1) can be registered in conjunction with the other 2 kinds of destination.

You can now access this destination from the front panel of the copier.

Item Description Default

E-mail Destination Name

E-mail Address Unlimited character field to enter multiple e-mail

Input the destination name here with up to 18character per destination name. The name input here is displayed on the touch panel screen of the copier. Do not enter the destination name here which is already registered (especially the one registered for the other 2 kinds of destination).

addresses of the destination. Multiple addresses can be entered by separating with standard e-mail name separator of your e-mail system (*2). Some systems use a comma “,” or a semi-colon “;”. Nicknames can not be entered here. Use fully qualified email destination names. Example: user@sharp-usa.com

*1. 2.: When multiple addresses are entered by using a single E-mail

Destination, the number of the registered destination may be less than 100.

Text

Unlimited number of e-mail addresses

+ 33 hidden pages

Sharp AR-NS1 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual