Sharp ARM-165, ARM-207 User Manual

MODEL

AR-FX11

FACSIMILE EXPANSION KIT

OPERATION MANUAL

• BEFORE USING

Page

THE FAX FUNCTION

• BASIC OPERATIONS

•

ADVANCED TRANSMISSION METHODS

• TRANSMISSION USING F-CODES

• CONVENIENT METHODS OF USE

• PROGRAMMING

• TROUBLESHOOTING

• KEY OPERATOR

PROGRAMS

• APPENDIX

108

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual (for general information and copier)".

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual (for general information and copier)" and operation manuals for any optional equipment which has been installed.

■ FAX interface cable and Line cable:

These special accessories must be used with the device.

■ Notice for Users in Europe

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest'apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This equipment works on the British analogue public switched telephone network. This equipment has been tested according to the pan-European TBR 21 regulation. It will operate on all analogue telephone networks which comply with the TBR 21. Please contact your dealer or network operator, if you are not sure whether your network operates according to TBR 21.

■ Important Notice for New Zealand Users

General "The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services. In particular the higher speeds which this modem is capable of, can only be achieved in ideal conditions."

"This equipment shall not be used in any manner which could constitute a nuisance to other Telecom customers."

This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers "without" area code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

WARNING:

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the "Operation manual (for general information and copier)". For other functions, see the following manuals as appropriate:

Copier function: See the "Operation manual (for general information and copier)". Printer function: See the "Operation manual (for printer and scanner)". Network scanner function

installed). The explanations in this manual assume that certain optional peripheral units are installed.

This manual refers to the Reversing single pass feeder as the "RSPF" and the single pass feeder as the "SPF". Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".

: See the "Operation manual (for network scanner)" (if the network scanner option is

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote operation)

Note

• If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

• You can place calls from the phone even during a power failure.

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone

cord into the extension phone jack on the left side of the machine.

Extension phone jack

Make sure you hear a "click" sound indicating that the cord is securely connected.

Note

In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

INTRODUCTION ........................................................................................................................................ 1

CONNECTING AN EXTENSION PHONE.................................................................................................. 1

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 4

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION ................................................. 7

PART NAMES AND FUNCTIONS ..................... 8

● OPERATION PANEL ........................................8

● FAX MODE (BASE SCREEN) ........................10

● AUDITING MODE ...........................................11

ORIGINALS...................................................... 12

● ORIGINALS THAT CAN BE FAXED...............12

PLACING THE ORIGINAL............................... 13

● USING THE SPF ............................................13

● USING THE DOCUMENT GLASS..................13

CHECKING THE SIZE OF A PLACED

ORIGINAL ........................................................ 14

●

SELECTING RESOLUTION AND EXPOSURE

SETTINGS........................................................ 15

CONVENIENT DIALLING METHODS

(AUTO-DIALLING)........................................... 16

SENDING A FAX ............................................. 18

●

● TRANSMISSION BY AUTO-DIALLING (RAPID

● SENDING A FAX BY SPEED DIALLING........20

●

● FAXING A TWO-SIDED ORIGINAL ...............22

● CANCELLING A FAX TRANSMISSION .........26

RECEIVING FAXES......................................... 28

● RECEIVING A FAX.........................................28

● FAX PRINT HOLD FUNCTION.......................30

BEFORE USING THE FAX FUNCTION

MANUALLY SETTING THE SCANNING SIZE

......14

BASIC OPERATIONS

BASIC PROCEDURE FOR SENDING FAXES

DIALLING AND GROUP DIALLING) ..............20

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY)

...........................21

......18

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

● USING BROADCAST TRANSMISSION ........ 33

AUTOMATIC TRANSMISSION AT A SPECIFIED

TIME (TIMER TRANSMISSION) ..................... 34

● SETTING UP A TIMER TRANSMISSION...... 34

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION...................................... 36

● USING THE POLLING FUNCTION ............... 37

● USING POLLING MEMORY .......................... 39

INCLUDING SENDER INFORMATION ON

FAXES ............................................................. 42

FAXING A DIVIDED ORIGINAL (DUAL PAGE

SCAN) .............................................................. 43

ADDING A COVER SHEET/MESSAGE TO A

FAX TRANSMISSION...................................... 44

USING SETTINGS STORED AS A PROGRAM

● USING A PROGRAM..................................... 45

FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT

POSSIBLE (FORWARDING FUNCTION) ....... 46

● USING THE FORWARDING FUNCTION ...... 46

COMMUNICATION BETWEEN MACHINES

SUPPORTING F-CODES ................................ 48

●

● CREATING A BOX FOR F-CODE

F-CODE POLLING MEMORY ......................... 50

●

● USING F-CODE POLLING MEMORY ........... 51

● PROCEDURE FOR F-CODE POLLING ........ 53

F-CODE CONFIDENTIAL TRANSMISSION ... 55

● F-CODE TRANSMISSION (F-CODE

● PRINTING A DOCUMENT RECEIVED TO AN

ADVANCED TRANSMISSION METHODS

...................... 32

.... 45

TRANSMISSION USING F-CODES

BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

TRANSMISSION............................................ 49

HOW F-CODE POLLING MEMORY WORKS

CONFIDENTIAL TRANSMISSION) ............... 55

F-CODE CONFIDENTIAL MEMORY BOX .... 57

....... 48

...... 50

F-CODE RELAY BROADCAST

TRANSMISSION .............................................. 58

●

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine)

●

USING THE F-CODE RELAY REQUEST FUNCTION (your machine requests a relay broadcast)

CONNECTING AN EXTENSION PHONE........ 60

● USING AN EXTENSION PHONE ...................60

● SETTING THE RECEPTION MODE ..............61

PROGRAMMING ............................................. 62

STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS

● STORING, EDITING, AND DELETING

● STORING, EDITING AND DELETING

PROGRAMMING, EDITING, AND DELETING

F-CODE MEMORY BOXES ............................. 74

●

PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND

COMMUNICATION ACTIVITY ......................... 81

CONVENIENT METHODS OF USE

PROGRAMMING

.......................... 62

AUTO-DIAL NUMBERS (RAPID KEYS, SPEED

DIAL NUMBERS, AND GROUP KEYS) .........62

PROGRAMS ...................................................72

PROGRAMMING AN F-CODE MEMORY BOX

......59

...........59

.....74

CONTENTS

● KEY OPERATOR PROGRAM LIST............... 92

● KEY OPERATOR PROGRAM MENU............ 93

PROCEDURE FOR USING THE KEY

OPERATOR PROGRAMS............................... 94

● INITIAL PROCEDURE ................................... 94

KEY OPERATOR PROGRAMS FOR THE FAX

FUNCTION....................................................... 95

● LIST PRINT/SET............................................ 95

● INITIAL SETTING .......................................... 96

● SENDING FUNCTION ................................. 100

● RCV. FUNCTION......................................... 103

● POLLING SECURITY .................................. 107

SPECIFICATIONS ......................................... 108

INDEX ............................................................ 109

KEY OPERATOR PROGRAMS

APPENDIX

ENTERING CHARACTERS............................. 82

● CHARACTERS THAT CAN BE ENTERED ....82

● CHANGING TO ENTRY MODE......................82

● CHARACTER ENTRY KEYS ..........................83

● INITIAL PROCEDURE FOR ENTERING

CHARACTERS ...............................................84

WHEN A TRANSACTION REPORT IS PRINTED

● INFORMATION APPEARING IN THE

VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS (Communication activity report)

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED.............................. 88

● SELF-DIAGNOSTIC FUNCTION ....................89

●

PROBLEMS AND SOLUTIONS ...................... 90

TROUBLESHOOTING

....... 86

TYPE/NOTE COLUMN ...................................86

............................................................... 88

MESSAGES DURING NORMAL OPERATION

.....89

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following.

Line connection

Be sure to use the provided telephone line cord to connect the machine to a telephone line jack. Insert one end of the telephone line cord into the LINE jack on the left side of the machine as shown. Insert the other end of the telephone line cord into a telephone line jack.

Insert the plug firmly until you hear a "click".

LINE jack

In some countries, an adapter is required to connect the telephone line cable to the wall telephone socket, as shown in the illustration.

Power switch

Keep the machine power switch turned on at all times. Do not turn off the power. If the power is turned off, the fax function cannot be used. When the power is off, the machine cannot receive faxes. Before turning off the power, make sure the machine is idle. If the power is turned off while the machine is in operation, a paper jam may occur. If settings are being configured, the settings will be cancelled.

For United Kingdom

For Australia

For New Zealand

Wall socket

Adapter

Power switch

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 7 of this manual.

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Lithium battery

A lithium battery in the machine is used to retain settings and programmed information such as auto-dial numbers (page 62).

• When the battery dies, settings and programmed information will be lost, so please keep a record of this information. (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 81.)

• The life of the battery is approximately 5 years when the power switch is kept continuously off.

• When the battery dies, please contact your local Sharp dealer or authorised service representative for assistance

in disposing of this battery. The machine will not operate once the battery dies.

Please note

In the event of a thunderstorm, remove the power cord from the power outlet to ensure safety. Information will be retained in memory even if the power cord is unplugged.

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

IMPORTANT SAFETY INFORMATION

• If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

• The AC power outlet shall be installed near the equipment and shall be easily accessible.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the

network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the

machine.

NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND

Your fax machine and the telephone system

WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure.

• This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

WARNING Australian Communications Authority (ACA) regulations state that no unauthorized changes or modifications to this equipment are permitted.

Note: Complies with the following standards,

ACA TS001-1997, AS/NZS 60950:2000 AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.

Important safety information

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

BEFORE USING THE FAX

This chapter contains basic information about using the fax function of the machine. Please read this chapter before using the fax function.

FUNCTION

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

After installing the machine and before using it as a fax machine, check the following points and program the required information.

Set the date and time

The machine has an internal clock. It is important to set the correct date and time because they are used for such features as Timer Transmission (page 34). The date and time are set in the key operator programs. (Page 99) The date and time appear in the display. Make sure the correct date and time appear. If the date and time are wrong, please correct them.

Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "OWN PASSCODE SET" (page 96) in the key operator programs. (Only one name and number can be programmed.) The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (see "USING THE POLLING FUNCTION" on page 37).

Note

You can check your programmed name and number by printing out the "Key Operator List" in the key operator programs. (See "LIST PRINT" on page 95.)

Paper sizes that can be used for fax mode

The machine can use A3, B4, A4, A4R, B5, B5R, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, and 5-1/2" x 8-1/2"* size paper; however, 11" x 17", 8-1/2" x 14" and 5-1/2" x 8-1/2" size paper cannot be used in fax mode. (Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used.) (If your machine uses inch-based paper sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be used.)) For this reason, if only paper sizes that can be used in other modes but not in fax mode are loaded in the machine, received faxes cannot be printed. (For other points regarding fax reception, see "RECEIVING FAXES" page 28.)

* A5 (5-1/2" x 8-1/2") size paper can only be loaded in tray 1, regardless of the mode. A5 (5-1/2" x 8-1/2") paper cannot be

loaded in tray 2 or in the optional 250-sheet paper feed unit or 2 x 250-sheet paper feed unit.

Note

For the procedures for loading paper in the trays, see the "Operation manual (for general information and copier)".

PART NAMES AND FUNCTIONS

OPERATION PANEL

(1)

26 27 28 29 30

ABCDE

31 32 33 34 35

FGH I J

36 37 38 39 40

KLMNO

(1) Page pallet (page 82)

(2) Display (page 10)

This key displays the base screen and the function setting screen.

(3) [BACK] key

In a setting or programming screen, this key is used to move back to the previous screen.

41 42 43 44 45

PQR TS

46 47 48 49 50

U V W XYZ SP

SPEAKER

REDIAL/PAUSE SPEED

SHIFT

COMM. SETTING

SYMBOL

SPACE/–

COPY

SCAN

FAX

ON LINE

LINE

DATA

(9) (10) (11) (12) (13) (14) (15)

(8) [CA] key

This is used to cancel a transmission or programming operation. When pressed during an operation, the operation is cancelled and the display returns to the base screen described on page 10. This key is also used to cancel a resolution, paper size, or special function setting that was selected when sending a fax.

(4) [FAX STATUS] key (page 26)

This is used to cancel a fax transmission or a stored fax transmission.

(5) [OK] key

This key is used to enter a setting that has been selected with the arrow or other keys ( ).

(6) Numeric keys

These are used to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 48.)

(7) [C] key

This is used to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time the key is pressed. When an original is being scanned, this key can also be used to cancel scanning.

(9) [SPEAKER/SHIFT] key (pages 16, 82)

This is used to dial without lifting an extension phone connected to the machine and to shift between upper and lower case when entering characters.

(10) [REDIAL/PAUSE] key (pages 16, 18)

This is used to redial the last number dialled, and enter a pause when entering a fax number.

(11) [SPEED/SYMBOL] key (pages 16, 84)

This is used to dial by Speed dialling and to enter a symbol when entering characters.

(12) [COMM. SETTING/SPACE/-] key (page 23)

This is used to switch between memory transmission and direct transmission, and to switch between automatic reception and manual reception. It is also used to enter a space or "-" when entering characters.

(13) LINE STATUS indicator

This blinks to alert you when a fax is received. "FAX RECEPTION LIGHT" (page 103) in the key operator programs can be used to set the blinking timing to one of two patterns, or to turn blinking off.

BEFORE USING THE FAX FUNCTION

(2) (3) (4) (5) (6) (7) (8)

FAX STATUS

BACK

PAPER

COPY

EXPOSURE

SELECT

SCAN

COLOUR MODE

FAX

(16)

RESOLUTION

PROGRAM

(17) (18) (19) (20) (21) (22) (23) (24)

RATIO

ADDRESS

AUTO

IMAGE

FORMAT

BROADCAST

2-SIDED

OUTPUT

COPY

ORIGINAL SIZE DUPLEX SCAN

SPECIAL FUNCTION

(14) [MODE SELECT] keys (step 1 on page 18)

These are used these keys to change modes.

(15) [FAX] key/FAX indicator/LINE indicator/DATA

indicator

Press to switch to fax mode. The base screen of fax mode will appear in the display. The LINE indicator lights up during transmission or reception of a fax. When a fax has been received, the DATA indicator blinks. (When there is fax transmission data in memory, the DATA indicator lights up.)

(16) [PROGRAM] key (page 45)

Press this key to use a program.

(17) [RESOLUTION] key (page 15)

This key is used to select resolution and exposure settings.

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

ACC. #-C

READ-END

(21) [DUPLEX SCAN] key (page 22)

Press this key to use the duplex scan function. (Only on models with a RSPF installed.)

(22) [SPECIAL FUNCTION] key

This key is used to select a special transmission or reception function, configure function settings, and to store auto-dial numbers.

(23) Arrow keys ( )

These are used to select items and move through pages.

(24) [START] key ( )

This is used at the following times: (1) When starting transmission (2) When scanning an original (3) When starting manual reception (4) When configuring and storing settings

(18) [ADDRESS] key (page 21)

This key is used to search for a fax destination that has been stored as an auto-dial number in the address book.

(19) [BROADCAST] key (page 32)

This is used to perform a broadcast transmission.

(20) [ORIGINAL SIZE] key (page 14)

This is used to set the size of the original to be faxed.

Note

• When the auto power shut-off function is activated, All lights except the mode key lights go off. For the information on the auto power shut-off function, see the "Operation manual (for general information and copier)."

• For information on the keys and lights which are used for the copy function and other functions, see "Operation Panel" in the manual for each function.

BEFORE USING THE FAX FUNCTION

FAX MODE (BASE SCREEN)

The base screen of fax mode is displayed by pressing the [FAX] key when the print mode, copy mode, or scan mode screen appears.

The base screen of fax mode

(1)

(2)

(3)

(4)

(5)

(1) Message display

Messages appear here to indicate the current status of the machine. An icon ( ) appears to the right side when a confidential fax has been received.

(2) Date and time display

This shows the date and time.

(3) Transmission mode display (page 23)

There are three transmission modes: memory transmission, direct transmission, and manual transmission. This shows the currently selected transmission mode.

(4) Exposure display (page 15)

This shows the exposure for scanning the original that has been selected with the [RESOLUTION] key.

Stand-by. 96% MAY 10 MON 10:25 AM

MEMORY AUTO CONT A4R STANDARD

AUTO

(6)

(7)

(8)

(6) Free memory display

This shows the percentage of fax memory that is free.

(7) Reception mode display (page 61)

There are two modes for receiving faxes: automatic reception and manual reception. This shows the currently selected reception mode.

(8) Original display (page 14)

This displays an icon to indicate the original scanning mode when an original has been placed.

: One-sided original scanning in the SPF. : Document glass : Two-sided original scanning in the RSPF.

This also shows the size of the placed original.

(5) Resolution display (page 15)

This shows the resolution for scanning the original that has been selected with the [RESOLUTION] key.

Note

The following functions operate even when copy mode is selected:

• Automatic reception (including F-code confidential reception)

• Timer Transmission

• Memory polled function

• Transmission of stored memory transmission jobs

• Voice calls (voice calls can be answered but not placed).

• Remote reception

• Manual reception

• Relay station function for F-code relay broadcast transmission

BEFORE USING THE FAX FUNCTION

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

ACC. #-C

READ-END

@.-

ACC. #-C

READ-E

AUDITING MODE

Accounts that can transmit faxes (up to 50) can be established and transmission time and other information can be tracked for each account. The Acc. Usage List (page 95) can be printed out which shows the time used for transmission and pages transmitted by each account.

• This function is enabled using "ACCOUNT CONTROL" and "ACCOUNT # SET" in the key operator programs. (Page 98)

Using auditing mode

When auditing mode is turned on, the account number entry screen is displayed. Enter your account number (five-digit identification number) as explained below before performing a fax operation.

Enter your account number. ACCOUNT #:-----

Enter your account number (five

digits) with the numeric keys.

Enter your account number. ACCOUNT #: ---

• As the account number is entered, the hyphens "-" change to asterisks " ". If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

• After you enter your account number, the base screen of fax mode appears. (Page 10)

When you have completed the fax

operation, press the [ACC.#-C] key ().

Note

• If you enter an account number for copy mode has also been programmed for fax mode, you can change to fax mode after completing the copy operation and continue with the fax operation without re-entering your account number. If you enter an account number for copy mode that has not been programmed for fax mode, enter your account number for fax mode after you press the [FAX] key to change to fax mode.

• When "ACC. # SECURITY" in the key operator programs (see the "Key operator's guide" in the "Operation manual (for general information and copier)".) is enabled, the message "Please see your key operator for assistance." will appear for one minute in the event that you enter an incorrect or invalid account number three times in a row. During that time operation of the machine will not be possible.

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

Minimum original size Maximum original size

Using the SPF

Using the document glass

A5: 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) A5R: 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length))

297 mm (width) x 800 mm* (length) (11" (width) x 31-1/2"* (length)) * Long documents can be

transmitted

297 mm (width) x 432 mm (length) (11" (width) x 17" (length))

Note

• Originals that are not a standard size (A5, A4, A4R, B4, A3, 8-1/2" x 11", 8-1/2" x 11"R (5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", A4, A4R if the machine uses inch-based paper sizes)) can also be faxed.

• There are restrictions on originals that can be scanned using the SPF. For more information, see "NORMAL COPYING" in the "Operation manual (for general information and copier)".

* Long originals

Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a long original. When a long original cannot be entirely scanned, select a lower resolution setting and/or shorten the original.

Scanning area of original

When faxing an original, note that the edges of the original cannot be scanned.

Width of edges that cannot be scanned: 5 mm from top and bottom edges, 6 mm (or less) from left and right edges

Total of 6 mm or less

5 mm

Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

Faxed document width

A3 (11" x 17") B4 (8-1/2" x 14") B4 (8-1/2" x 14") 1 : 0.78 (1 : 0.64)

A3 (11" x 17") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.5 (1 : 0.5)

B4 (8-1/2" x 14") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.64 (1 : 0.78)

You can turn off automatic reduction. In this case, the left and right edges will not be transmitted. (See "AUTO REDUCE TX" on page 100.)

Receiving machine's

paper width

Size after reduction Ratio

PLACING THE ORIGINAL

An original can be placed in the SPF or on the document glass. Use the SPF when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the SPF such as thick or thin sheet originals, or books or other bound originals.

USING THE SPF

Open the SPF, make sure that an

original has not been left on the document glass, and then gently

Align the edges of the document pages

and then insert the stack in the document feeder tray so that the first page is face up.

close the SPF.

Adjust the original guides on the

Note

document feeder tray to the width of the document.

USING THE DOCUMENT GLASS

• Insert the originals all the way into the document feeder tray.

• Make sure the stack does not exceed the indicator line (maximum of 40 sheets, or 30 sheets of 90 g/m paper, thickness 4 mm (5/32") or less).

• Do not load originals that are different sizes even if the widths are the same. This may cause misfeeds.

• Use the SPF for long originals. The document glass cannot be used.

• When inserting a long original, the original should be in contact with the surface of the document feeder tray. If the original is not in contact with the surface of the document feeder tray, an incorrect original size may be detected.

(24 lbs.)

Open the SPF, place the original face

down on the document glass, and then gently close the SPF.

•

If auto power shut-off has activated, press the [FAX] key, wait until the machine has returned to normal operation, and then place the original.

•

When transmitting a small original such as a postcard, be sure to press the [ORIGINAL SIZE] key and set the original size. (Page 14)

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with the tip of the mark.) Place the original in the appropriate position for its size as shown below.

Document glass scale

A4R

The difference between A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R)

This manual uses both A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R) to indicate paper and original sizes. The "R" is used to distinguish the orientation of originals and paper. ("R" is used for this purpose for other sizes as well.)

[Example] Difference between the orientations of A4 (8-1/2" x 11") size and A4R (8-1/2" x 11"R) size

A4 (8-1/2" x 11") indicates an original placed as follows:

Vertically oriented

Top

A4R (8-1/2" x 11"R) indicates an original placed as follows:

Horizontally oriented

Document feeder tray Document glass

Top

Document feeder tray Document glass

CHECKING THE SIZE OF A PLACED ORIGINAL

AUTO

IMAGE

OUTPUT

2-SIDED

COPY

SPEC

FORMAT

BROADCAST

ESS

ORIGINAL SIZE DUPLEX SCAN

PQR

2-SIDED

COPY

SPECIAL FUNCTION

GHI

BACK

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the original display. Make sure that the size has been detected correctly. (1) When an original is placed, an icon appears to indicate the original scanning mode.

: One-sided scanning in the SPF. : Scanning on the document glass

: Two-sided scanning in the RSPF. (2) Displays the original size. If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

Note

*Standard sizes

The following sizes are standard sizes: A3, B4, A4, A4R, A5 (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", if the machine uses inch-based paper sizes). If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all.

Stand-by. 100% MAY 10 MON 10:25 AM

MEMORY AUTO CONT A4R

AUTO

STANDARD

(2)(1)

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as a long original), or if the size is not detected correctly, be sure to press the [ORIGINAL SIZE] key and set the original size manually. Perform the following steps after placing the original in the document feeder tray or on the document glass (page 13).

Note

If a size is specified that is different from the actual original size when scanning a two-sided original in the RSPF, a scanning error or a cut-off image may result.

Press the [ORIGINAL SIZE] key.

ORIGINAL SIZE

AB AUTO A4

The original size selection screen appears.

Select the original size with the [ ] or

[ ] key.

A4R

ORIGINAL SIZE

AB AUTO A4

The selected original size is highlighted.

To select an INCH size, press the [ ] key and go to step 4.

A4R

ORIGINAL SIZE

INCH AUTO 11x17

8 x14

When the [ ] key is pressed, the original size selection screen for INCH sizes appears.

Press the [OK] key.

You will return to the base screen and the selected original size will appear in the original display.

Selecting an INCH original size

Select the original size with the [ ] or

[ ] key.

ORIGINAL SIZE

INCH AUTO 11x17

8 x14

To return to selection of AB original sizes, press the [ ] key and return to step 2.

Press the [OK] key.

You will return to the base screen and the selected original size will appear in the original display.

Note

To cancel a manual original scanning size setting, press the [CA] key. If it is not possible to select the actual original size, select a size that is larger than the actual original size. If a smaller size is selected, part of the original will not be transmitted.

SELECTING RESOLUTION AND EXPOSURE SETTINGS

EXPOSURE

PAPER

SELECT

COPY RATIO

AUT

IMAG

COLOUR MODE

PROGRAM

FORM

BROADC

RESOLUTION

ADDRESS

PQR

2-SIDED

COPY

SPECIAL FUNCTION

GHI

BACK

The resolution and exposure can be adjusted to match the size and darkness of text on the original, or for an original such as a photograph. To change the settings, follow the steps below after selecting fax mode and placing the original. (Page 13)

Press the [RESOLUTION] key.

RESOLUTION STANDARD FINE SUPER FINE

The resolution selection screen will appear.

Select the resolution with the [ ] or

[ ] key.

AUTO

RESOLUTION STANDARD FINE SUPER FINE

The selected resolution is highlighted.

Use this setting for originals with

STANDARD

FINE

SUPER FINE

ULTRA FINE

(FINE/HALF　　　　

TONE)

(S-FINE/HALF

TONE)

(U-FINE/HALF

TONE)

To set the exposure next, press the [ ] or [ ] key and go to step 4.

normal-size text (like the text in this manual).

Use this setting for originals with small letters or detailed drawings. The original will be scanned at twice the resolution of Standard.

Use this setting for originals with intricate drawings or diagrams. A higher-quality image will be produced than with the Fine setting.

Use this setting for originals with intricate drawings or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

Use halftone if your original is a photograph or has gradations of colour (such as a colour original). This setting will produce a clearer image than "FINE", "SUPER FINE", or "ULTRA FINE" used alone. When halftone is selected, transmission will take longer.

AUTO

RESOLUTION STANDARD FINE SUPER FINE

When the [ ] or [ ] key is pressed, the exposure display changes from "AUTO" to a 5-step display.

Press the [OK] key.

You will return to the base screen and the selected resolution will appear in the resolution display.

Select the desired exposure with the

[] or [] key.

RESOLUTION STANDARD FINE SUPER FINE

• To select a light setting for a dark original such as a newspaper, press the [ ] key to move the setting toward ( ).

• To select a dark setting for a light original such as writing in pencil or faint colour text, press the [ ] key to move the setting toward ( ) .

• When the exposure setting reaches the left side or the right side, pressing the [ ] or [ ] key changes the exposure display from the 5-step display to "AUTO".

Press the [OK] key.

You will return to the base screen and the selected exposure will appear in the exposure display.

Note

• The default resolution setting is "STANDARD" and the default exposure setting is "AUTO". The default settings for the resolution and exposure can be changed in the key operator programs. (See "RES. CON. SET" on page 100.) When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change pages. When using the SPF, the resolution and exposure settings cannot be changed once scanning has begun.

• Even if you send a fax using a high resolution setting such as "FINE", "SUPER FINE", or "ULTRA FINE", some receiving fax machines may print the fax at a lower resolution.

• To cancel a resolution or exposure selection, press the [CA] key.

CONVENIENT DIALLING METHODS (AUTO-DIALLING)

26 27 28 29 30

31 32 33 34 35

36 37 38 39 40

ABCDE

FGH I J

KLMNO

V W XYZ SP

REDIAL/PAUSE SPEED

SYMBOL

COMM. SETTING

SPACE/–

26 27 28 29 30

31 32 33 34 35

36 37 38 39 40

ABCDE

FGH I J

KLMNO

46 47 48 49 50

U V W XYZ

SPEAKER

SHIFT

REDIAL/PAUSE SPEED

SYMBOL

COMM

46 47 48

UVW

SPEAKER

SHIFT

REDIAL/PAUSE S

The fax function includes a convenient auto dial feature (Rapid dialling, speed dialling and group dialling). By programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple dialling operation (page 20). There are three types of auto-dialling: Rapid dialling, speed dialling, and group dialling. To program auto-dial numbers, see page 62.

• Rapid dialling A stored destination can be dialled by simply pressing a Rapid key ([01] to [50]). A name up to 36 characters in length can be programmed for the location (a maximum of 12 characters are displayed). When using F-code transmission, a sub-address and passcode (page 48) can also be programmed . The programmed user

names appear.

• Speed dialling (300 stations) A stored destination can be dialled by pressing the [SPEED] key, entering a 3-digit number (000 to 299), and pressing the [START] key ( ). A name (maximum 36 characters) can be stored for each destination. When using F-code transmission, a sub-address and passcode (page 48) can also be programmed.

• Group dialling Multiple Rapid dial and/or Speed dial destinations can be stored in a Rapid key for Group dialling. Destinations can also be stored for Group dialling by entering fax numbers with the numeric keys. This is convenient for communicating with a group of other fax machines. The programmed group

The Speed number entry screen appears.

names appear.

XXXXXX

1234567890 MEMORY AUTO CONT A4R

AUTO

STANDARD

Enter SPEED #.

SPEED:

___ (000-299)

MEMORY AUTO CONT A4R

AUTO

STANDARD

XXXXXX

:0123456789 BROADCAST CONT A4R

AUTO

STANDARD

• REDIALLING The machine retains the last fax or phone number dialled. This number can be redialled by simply pressing the [REDIAL] key and then the [START] key ().

•

If you pressed a numeric key during the previous call, the [REDIAL] key may not dial the correct number.

• Redialling is not possible to broadcast transmission (page 32), serial polling (page 38), timer transmission (page 34), group dialling (page 20), or F-code transmission (page 55) destinations.

• ON-HOOK DIALLING This feature allows you to dial without lifting an extension phone connected to the machine. Press the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• If a person answers, lift the extension phone to answer. (You can only speak to the other party if an extension phone is connected to the machine.)

• Faxes must be sent manually when using on-hook dialling. (Page 24)

• On-hook dialling is not possible using a Rapid key that includes a sub-address and passcode, or a group dial key.

The last number dialled is displayed.

Redialling. 100%

:0123456789 MANUAL AUTO CONT A4R

AUTO

STANDARD

ENTER DIAL #

: MANUAL AUTO CONT

AUTO

STANDARD

Note

• A combined total of 50 Rapid dial and group dial keys can be stored, and 300 speed dial destinations can be stored.

• Stored Rapid keys, group keys, and Speed dial destinations can be called up using a search name entered when the key or destination was stored. (Page 21)

• To prevent dialling a wrong number and sending a fax to an incorrect destination, check the message display carefully when you store the number. You can also check stored numbers by printing out the programmed information after storing the number (page 81).

BASIC OPERATIONS

This chapter explains the basic procedures for sending and receiving faxes. There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted. When direct transmission or manual transmission is used, the document is transmitted without being stored in memory, The default transmission setting can be set to "MEMORY TX" or "DIRECT TX" using "SEND MODE" (page 101) in the key operator programs. To manually switch between "MEMORY TX" and "DIRECT TX", use the [COMM. SETTING] key. (See "Faxing by direct transmission" on page 23.) The following explanations generally assume that memory transmission is being used.

SENDING A FAX

COPY

LINE

DATA

SCAN

FAX

EXP

SCAN

FAX

COLO

AUTO

IMAGE

OUTPUT

2-SIDED

COPY

SPEC

FORMAT

BROADCAST

ESS

ORIGINAL SIZE DUPLEX SCAN

EXPOSURE

PAPER

SELECT

COPY RATIO

AUT

IMAG

COLOUR MODE

PROGRAM

FORM

BROADC

RESOLUTION

ADDRESS

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

ACC. #-C

READ-END

46 47 48 49 50

U V W XYZ

SPEAKER

SHIFT

REDIAL/PAUSE SPEED

SYMBOL

COMM

BASIC PROCEDURE FOR SENDING FAXES

Make sure that the machine is in fax

mode.

The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key. If auditing mode has been enabled for the fax function

in the key operator programs, a message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 98.)

Place the original(s) in the document

feeder tray or on the document glass.

• Using the SPF: page 13

• Using the document glass: page 13

If you are using the document glass to send multiple pages, place the first page first.

Note

Check the original size. If the original

You cannot place originals both in the SPF and on the document glass and send them in a single fax transmission.

is not a standard size or the size was not detected correctly, press the [ORIGINAL SIZE] key.

ORIGINAL SIZE

AB AUTO A4 A4R

Dial the fax number.

Stand-by. 100%

:0123456789 MEMORY AUTO CONT A4R

AUTO

STANDARD

• The entered number appears in the message display. Up to 50 digits can be entered. If you make a mistake, press the [C] key and then enter the correct number.

• Redialling and automatic dialling can also be used (pages 16, 20).

Entering a pause

If a pause is necessary when dialling out from a PBX or when dialling an international number, press the [REDIAL] key. (This key functions as a pause key

when entering a number.) If you press the [PAUSE] key once, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also press the [PAUSE] key to enter a hyphen and then enter another number using the numeric keys or a Rapid key. (This connects the numbers together, and is called Chain dialling.) * The duration of each pause can be changed in the

key operator programs. (See "PAUSE TIME" on page 96.)

Note

Group keys cannot be used for chain dialling.

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. See "MANUALLY SETTING THE SCANNING SIZE" (page 14) to set the original size.

If needed, adjust the resolution and

exposure settings. (Page 15)

To adjust the resolution and exposure settings, press the [RESOLUTION] key. (See "SELECTING RESOLUTION AND EXPOSURE SETTINGS" on page 15.)

RESOLUTION STANDARD FINE SUPER FINE

AUTO

BASIC OPERATIONS

WXYZ

@.-

WXYZ

@.-

READ-END

Using the SPF

Press the [START] key ( ).

READING XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

• Scanning begins.

• If the line is free, the machine will dial the receiving

machine and begin transmission as soon as the first page is scanned. (Quick online transmission: page

25)

• If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the original are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.)

Using the document glass

Press the [START] key ( ).

READING XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

Scanning begins.

If you have another page to scan,

change pages and then press the [START] key ( ).

[START]:CONTINUE

[#]:READ-END

MEMORY AUTO CONT A4R

AUTO

STANDARD

If scanning is completed normally, the following screen is appears briefly and then the display returns to the base screen.

READ END XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

• Repeat this sequence until all pages have been scanned.

• You can change the resolution and exposure settings as needed for each page 15.

• If no action is taken for one minute (the [START] key ( ) is not pressed), scanning automatically ends and the transmission job is stored. (This function can be disabled in the key operator programs.)

After the last page is scanned, press

the [READ-END] key ( ).

Open the SPF and remove the original. When the original is removed or any key operation is performed, the display returns to the base screen. (The destination is automatically called and the document transmitted after any previously stored jobs are completed.)

READ END XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

Note

• To cancel transmission

To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on page 26.

• A job number (3 digits) appears in the display with "READ END" when memory transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

• If the power is turned off or a power failure occurs while an original is being scanned in the SPF, the machine will stop and an original misfeed will occur. After power is restored, remove the original as explained in "ORIGINAL MISFEED IN THE SPF" in the "Operation manual (for general information and copier)".

BASIC OPERATIONS

26 27 28 29 30

31 32 33 34 35

36 37 38 39 40

ABCDE

FGH I J

KLMNO

26 27 28 29 30

31 32 33 34 35

36 37 38 39 40

ABCDE

FGH I J

KLMNO

V W XYZ SP

REDIAL/PAUSE SPEED

SYMBOL

COMM. SETTING

SPACE/–

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

ACC. #-C

READ-END

TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING)

Fax numbers can be dialled by automatic dialling (Rapid dialling and group dialling) instead of pressing the numeric keys. Follow the steps below to send a fax using an auto dial number. To use an auto dial number, the name and fax number of the destination must first be stored. See page 16 for information on auto-dialling and page 62 for information on programming auto-dial destinations.

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

Press the Rapid key or group key for

the desired destination.

XXXXXX

The name programmed for the group can be displayed by pressing the group key.

XXXXXX

:0123456789 BROADCAST CONT A4R

AUTO

STANDARD

: 1234567890

Continue from step 6 of "BASIC

MEMORY AUTO CONT A4R

AUTO

STANDARD

The name programmed for the destination can be displayed by pressing the Rapid key.

PROCEDURE FOR SENDING FAXES" (page 19).

If an original has been placed, scanning of the original will begin automatically without the need to press the [START] key in step 6 on page 19.

SENDING A FAX BY SPEED DIALLING

In addition to Rapid dialling and group dialling, you can also send a fax by pressing the [SPEED] key and entering a 3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialling. The 3-digit Speed Dial number is entered with the numeric keys when programmed. (See "STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS" on page 62.)

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

Press the [SPEED] key.

Enter SPEED #.

SPEED:

___

(000-299)

MEMORY AUTO

AUTO

The Speed Dial number entry screen appears.

CONT A4R STANDARD

Enter the 3-digit Speed Dial number

with numeric keys.

• Enter the 3-digit Speed Dial number entered when the Speed Dial number was programmed. (See step 7 of "Storing Rapid keys and Speed Dial numbers" on page

63.)

• If you make a mistake, press the [C] key and then enter the correct number. If you enter a 3-digit number that is not programmed in the machine, press the [C] key and then enter the correct number. If you do not know the Speed Dial number, print out the "SPEED # LIST". (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 81.)

Note

Continue from step 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 19).

• To cancel transmission

• A job number (3 digits) appears in the display with "READ END" when transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

BASIC OPERATIONS

PAPER

SELECT

COPY RATIO

AUTO

IMAGE

OUTP

GRAM

FORMAT

BROADCAST

RESOLUTION

ADDRESS

ORIGINA

26 27 28 29 30

31 32 33 34 35

36 37 38 39 40

ABCDE

FGH I J

KLMNO

GHI

BACK

PQR

2-SIDED

COPY

SPECIAL FUNCTION

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY)

At the time of dialling, you can enter letters to search for a destination stored in a Rapid key, Speed Dial number, or Group key.

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

Press the [ADDRESS] key.

KEY WORDS

ABC

The search letter entry screen appears.

Enter the search letters with the letter

entry keys (page palette) (you can also skip entry of search letters and go directly to the next step to display the first destination in the address list).

KEY WORDS A

ABC

[OK]:SEARCH

Up to 10 of the following types of characters can be entered. Upper case letters, lower case letters, numbers, special characters (See "ENTERING CHARACTERS" on page 82.) Enter numbers with the numeric keys.

Press the [OK] key.

ADDRESS Johnson Parker Stevens

The address list appears.

[#]:LIST DETAIL

Select the desired destination with the

[] or [] key.

ADDRESS Johnson Parker Stevens [#]:LIST DETAIL

• The search results appear in the following order: upper case letters, lower case letters, special characters, and numbers.

• If not all letters of the destination name appear, press the key to display the full name. Press the

key once again to return to the original screen.

Press the [OK] key.

Continue from step 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 19) .

Note

• To cancel transmission

The selected destination is entered.

BASIC OPERATIONS

COPY

LINE

DATA

SCAN

FAX

EXP

SCAN

FAX

COLO

AUTO

IMAGE

OUTPUT

2-SIDED

COPY

SPEC

FORMAT

BROADCAST

ESS

ORIGINAL SIZE DUPLEX SCAN

OUTPUT

2-SIDED

COPY

SPECIAL FUNCTI

ORIGINAL SIZE DUPLEX SCAN

PQR

2-SIDED

COPY

SPECIAL FUNCTION

GHI

BACK

FAXING A TWO-SIDED ORIGINAL

Follow the steps below to automatically transmit both sides of a two-sided original. (This is only possible on models that have an RSPF installed.)

Note

Do not use an original that is not a standard size (A3, B4, A4, A4R, A5, 8-1/2" x 11", 8-1/2" x 11"R (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, A4, A4R if the machine uses inch-based paper sizes)). Otherwise a scanning error or cut-off image may result.

Make sure that the machine is in fax

mode.

When the machine is in fax mode, the [FAX] key indicator is lit. If the indicator is not on, press the [FAX] key. If auditing mode has been enabled for the fax

function in the key operator programs, a message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (five digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 98.)

Place the original(s) in the document

feeder tray. (See "USING THE SPF" on page 13.)

Check the original size.

ORIGINAL SIZE

AB AUTO A4 A4R

Select "2-SIDED" with the [ ] or [ ]

key.

DUPLEX SCAN 1-SIDED 2-SIDED

Press the [OK] key.

The duplex original type selection screen appears.

Select book or tablet for the duplex

original type with the [ ] or [ ] key.

DUPLEX SCAN BOOKLET

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. If the original size was not correctly detected, see "MANUALLY SETTING THE SCANNING SIZE" (page 14) and set the correct original size.

The duplex mode selection screen appears.

Press the [DUPLEX] key.

Note

• Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Duplex scanning is cancelled when the transmission is completed, or when the [CA] key is pressed. Duplex scanning of two-sided originals is only possible when an RSPF is used. Automatic

•

scanning of both sides of an original is not possible when the document glass is used.

•

Automatic scanning of both sides of an original longer than A3 (11" x 17") is not possible.

•

The image of the back side of the original is rotated 180 degrees if needed at the time of transmission, and thus there is no need to change the orientation at the receiving machine.

• To cancel duplex scanning, select "1-SIDED" in step 5 and then press the [OK] key.

• When duplex scanning is enabled, dual page scan (page 43) cannot be enabled.

DUPLEX SCAN 1-SIDED 2-SIDED

Press the [OK] key.

You will return to the base screen and the duplex scanning mode icon will appear.

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18) .

Booklet Tablet

BASIC OPERATIONS

49 50

W XYZ SP

SYMBOL

COMM. SETTING

SPACE/–

PQR

2-SIDED

COPY

SPECIAL FUNCTION

GHI

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

ACC. #-C

READ-END

Transmission settings (memory transmission mode and direct transmission mode)

Transmission modes include memory transmission, where the original is temporarily scanned into memory before transmission, and direct transmission, where the original is transmitted directly without being scanned into memory. There are two types of memory transmission: "Storing a transmission" (page 24), where all pages of the original are scanned into memory before transmission begins, and "Quick online transmission" (page 25), where the destination is dialled after the first page is scanned and the remaining pages are transmitted as they are scanned. During a memory transmission, it may happen that the memory becomes full while the originals are being scanned. (See "If the memory becomes full during transmission of a stored transmission job" on page 24 and "If the memory becomes full during a quick online transmission" on page 25.) The number of pages that can be stored in memory varies depending on the content of the pages, the transmission settings, and whether memory has been added. If there are too many pages and memory transmission is not possible, you can press the [COMM. SETTING] key to switch from memory transmission to direct transmission. When direct transmission is used, transmission begins after the current job is completed, allowing you to give priority to a transmission job. As such, direct transmission is a convenient means of performing an interrupt transmission when there are a large number of stored transmission jobs. To switch between memory transmission and direct transmission, see the following "Faxing by direct transmission".

Note

When transmission is performed manually using an extension phone connected to the machine or using on-hook dialling, direct transmission is automatically selected. (Memory transmission is not possible.)

Faxing by direct transmission

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

Press the [COMM.SETTING] key

The communication settings screen appears.

Note

Select "TX" with the [ ] or [ ] key.

The communication settings screen can also be displayed from the function selection screen. Press the [SPECIAL FUNCTION] key to display the special function selection screen, select "COMM. SETTING" with the [ ] or [ ] key, and press the [OK] key.

Press the [OK] key.

Select "DIRECT TX" with the [ ] or

[ ] key.

SELECT SENDING MEMORY TX DIRECT TX

Press the [OK] key.

COMM. SETTING TX RX

Dial the fax number.

Group dialling cannot be used.

BASIC OPERATIONS

WXYZ

@.-

46 47 48

UVW

SPEAKER

SHIFT

REDIAL/PAUSE S

Press the [START] key.

When using the document glass, multiple original pages cannot be transmitted in a single transmission.

Note

Faxing by manual transmission (using the [SPEAKER] key)

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES"

Perform steps 7 and 8 of "Faxing by

direct transmission" (page 23 to 24).

(page 18).

Note

Press the [SPEAKER] key

ENTER DIAL #

: MANUAL AUTO CONT

AUTO

STANDARD

When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry screen. You can adjust the speaker volume (high, middle, or low) by pressing the [ ] or [ ] key. Note that this will not change the volume setting in the key operator programs. Ringing will be heard from the speaker on the left side of the machine (toward the back) when the [SPEAKER] key is used for dialling.

• To change from "Direct Transmission" back to "Memory Transmission", select "MEMORY TX" in step 5.

• To cancel a direct transmission, press the [C] key.

• To cancel dialling using the [SPEAKER] key when you need to redial the number or because transmission was interrupted, press the [SPEAKER] key once again.

• As the original is not stored in memory when direct transmission and manual transmission are used, the following functions cannot be used. Broadcast transmission (page 32), timer transmission (page 34), F-code relay broadcast transmission (page 59), redial (page 102), image rotation (page 100), duplex scanning, dual pages, and others.

• When a fax is sent by direct transmission or manual transmission, the fax is sent after the connection with the receiving machine is established.

Storing transmission jobs (memory transmission)

When the line is in use, the transmission job is temporarily stored in memory. When the current job and any previously stored jobs are completed, transmission begins automatically. (This is called memory transmission.) This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. Up to 50 jobs can be stored in memory at once. After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (Page 27) Note that depending on the number of pages stored in memory and the transmission settings, it may not be possible to store 50 jobs in memory.

• The procedure for storing a transmission job is the same as the procedure in "BASIC PROCEDURE FOR SENDING FAXES" on page 18.

• If you have not yet pressed the [START] key ( ), you can cancel a transmission job by pressing the [C] key.

•

If you have already pressed the [START] key original is still being scanned after the [START] key transmission.

•

If you store a transmission job in direct transmission mode, you will not be able to store any further transmission jobs.

After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (Page 27)

If the memory becomes full during transmission of a stored transmission job

If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. If the memory becomes full while scanning the second page or a following page, scanning stops. In this case, you can either press the [C] key to cancel the transmission, or press the [OK] key to transmit only those pages which were completely scanned.

()

, see "Cancelling a stored transmission job" (page 27). If the

()

is pressed, you can press the [C] key to cancel the

BASIC OPERATIONS

Quick On-line

When you use the SPF to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. When a quick online transmission is being performed, the message display shows "READING" "DIALLING" - "COMM." - "SENDING" in that order until scanning of the remaining pages is completed. When all pages have been scanned, "READ END" appears before the above messages appear. If the receiving party is busy, the quick online transmission will change into a stored transmission job (memory transmission). (See "Storing transmission jobs (memory transmission)" on page 24.)

If the memory becomes full during a quick online transmission

If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. If the memory becomes full while scanning the second page or a following page, those pages which were completely scanned will be transmitted.

Note

The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can disable this function in the key operator programs. (See "QUICK ON LINE TX" on page 101.) When an original is transmitted using the following methods, the job will be stored in memory. (Quick On-line transmission will not be performed.)

• Sending a fax from the document glass.

• Broadcast transmission (page 32)

• Timer transmission (page 34)

• F-code transmission (page 48 in Chapter 4)

If the receiving party is busy

If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval. (Two attempts are made at an interval of 3 minutes.* If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel the job. (Page 27) *1 The settings can be changed in the key operator programs. (See "RECALL SETTING (BUSY)" on page 102.)

)

If a transmission error occurs

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*2, the transmission is stopped and then automatically re-attempted later. One attempt is made at an interval of 1 minute.* the job. (Page 27) This machine also supports error correction mode (ECM) and is set to automatically resend any part of a fax that is distorted due to noise on the line. *2 The settings can be changed in the key operator programs. (See "RING TIMEOUT IN AUTO TX" (page 103) and

) If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel

"RECALL SET (ERR)" (page 102).)

Image rotation

The machine is initially set to rotate a vertically-placed ( ) document 90° so that it is oriented horizontally ( ) before transmission (A4 (8-1/2" x 11") originals are rotated to A4R (8-1/2" x 11"R) and A5R originals are rotated to A5). A4R (8-1/2" x 11"R) originals and A5 originals are not rotated. If desired, you can disable the rotation function in the key operator programs as explained on "ROTATE TX" (page 100).

Note

Place A5 size originals so that they are oriented vertically ( ). If oriented horizontally, ( A5R orientation), press the [ORIGINAL SIZE] key and specify the correct original size (select "A5R") (See "MANUALLY SETTING THE SCANNING SIZE" on page 14.)

BASIC OPERATIONS

BACK

FAX STATUS

DEF

MNO

GHI

BACK

CANCELLING A FAX TRANSMISSION

To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in progress or a stored transmission job is cancelled from the fax status screen. (Printing of a received fax cannot be cancelled.)

Note

To cancel a transmission while the original is being scanned ("READING" appears in the message display) or before the key is pressed ([READ-END] key ( ) when scanning the original from the document glass), the [C] or [CA] key can be pressed.

Cancelling a fax transmission

Press the [FAX STATUS] key.

COMM. 0123456789 MEMORY TX No.XXX

• When a transmission is in progress, the job being transmitted is displayed.

• If the displayed job is not the job that you wish to cancel, it is likely that the job to be cancelled is a stored job waiting for transmission. Press the [BACK] key to display the fax status selection screen and then follow the procedure in "Cancelling a stored transmission job" on page 27 to cancel the job.

Note

Press the [C] key.

A screen asking you to confirm cancellation of the transmission appears.

When a transmission is not in progress, the following fax status selection screen appears.

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

Job cancelled. YES NO

Press the [OK] key.

Note

• If you do not wish to cancel the transmission, press the [ ] key in the screen of step 2, select "NO", and press the [OK] key.

• You can check cancelled operations in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report. Additional information on the display during transmission

(A)

(B)

(A) Destination name

The name of the destination appears if programmed.

(B) Transmission method name

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

Appears during sending.

(D) Document number

The document number assigned at the time of scanning in memory transmission mode appears.

The transmission is cancelled.

COMM. 0123456789 MEMORY TX P-XXX No.XXX

BASIC OPERATIONS

BACK

FAX STATUS

PQR

2-SIDED

COPY

SPECIAL FUNCTION

GHI

BACK

DEF

MNO

Cancelling a stored transmission job

If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead of the [C] key in step 4 to exit.

Press the [FAX STATUS] key.

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

The fax job status screen is displayed.

Note

When a transmission is in progress, the job being transmitted is displayed. Press the [BACK] key to display the fax status selection screen.

COMM. 0123456789 SERIAL POLL MODE

/XXX

Select "TX/RX RESERVE" with the [ ]

or [ ] key.

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

Press the [OK] key.

WAITING XXX/XXX SBC Co. TX/RX RESERVE P-XXX No.XX

The first stored transmission job appears.

Press the [ ] or [ ] key until the transmission job that you wish to cancel appears.

Press the [C] key.

09:55

Job cancelled. YES NO

Select "YES" with the [ ] or [ ] key.

Job cancelled. YES NO

Press the [OK] key.

If you wish to cancel another transmission job, repeat steps 1 through 6.

Note

You can check cancelled recall mode jobs in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report.

Contents of the stored job screen (screen of step 3)

(A)

(B)

(C)

(D)

(F)

(A) Current status

(B) Destination

(D) Number of pages stored

(E) In the case of a timer transmission, the

(F) In the case of a timer transmission, the

The selected transmission job is cancelled.

WAITING XXX/XXX 01234 TX P-XXX No.XX

(E)

XX:XX

"WAITING" will appear next to stored transmission jobs and timer transmission jobs. "RECALL" will appear next to recall mode jobs.

The name of the destination appears if programmed.

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

In the case of a stored transmission job, the document number assigned at the time of scanning appears.

timer job number appears.

timer job number appears. "Prepared" will appear for a stored transmission job.

The transmission cancel confirmation screen appears.

Status of completed jobs To check the status of completed jobs, select "TX/RX COMPLETED" in step 2 and press the [OK] key in step 3.

RECEIVING FAXES

COPY

LINE

DATA

SCAN

FAX

EXP

SCAN

FAX

COLO

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (This is called automatic reception.) If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in memory for printing at your convenience (all received faxes will be printed at once). To enable this function and print received faxes, see "FAX PRINT HOLD FUNCTION" on page 30.

Note

• You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory transmission)" on page 24.)

• To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION" (page 105) in the key operator programs.

• If a extension phone is not connected to the machine, use automatic reception.

• In order to receive faxes, paper must be loaded in the paper tray. See "LOADING PAPER" in the "Operation

manual (for general information and copier)" to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally ( ) and vertically ( ) oriented paper. However, when a fax smaller than A4 (8-1/2" x 11") is received, the size of paper used to print the fax will differ depending on the orientation (horizontal or vertical) of the original in the sending machine.

RECEIVING A FAX

The machine will ring* and reception

will automatically begin.

The LINE indicator lights up.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can change the number of rings to any number from 0 to 9 in the key operator programs. (See "#OF RINGS AT. RX" on page 104.) If the number of rings is set to 0, the machine will receive faxes without ringing.

Reception ends.

Note

The job separator has a sensor that detects when a tray is full. When approximately 100 sheets accumulate in a tray, a message appears in the display and fax printing stops. If this happens, remove the sheets. Printing will resume momentarily.

• When reception ends, the machine sounds a beep.

• When the optional job separator tray kit is installed, received faxes are output to the job separator.

Earlier output of received data

If a fax cannot be printed because the machine is out of the appropriate paper and another fax is subsequently received that can be printed, the subsequently received fax will be printed before the fax that cannot be printed. This also happens when there are several faxes in memory that cannot be printed. This function can be disabled in the key operator programs. (See "EARLIER OUTPUT" on page 106.)

LINE STATUS indicator

After a received fax is printed, the LINE STATUS indicator will blink while the printed fax remains on the job separator tray. When the fax is removed from the tray, the indicator stops blinking. If the job separator tray kit is not installed, the LINE STATUS indicator will turn off when printing of the received fax is finished. The conditions under which the indicator blinks and stops blinking vary depending on the settings in the key operator programs. (See "FAX RECEPTION LIGHT" on page 103.)

If a removed fax is returned to the job separator tray, the LINE STATUS indicator will not resume blinking.

Note

+ 86 hidden pages