Sharp AR-FX9 - Fax Interface Card, AR-FX9 Facsimile Manual
MODEL
AR-FX9
OPERATION MANUAL
(for facsimile)
• INSTALLATION
• INITIAL SETTINGS
• CHOOSING SUITABLE
MEDIA
• HOW TO USE THE FAX
FUNCTION
• SPECIAL FUNCTIONS
• TROUBLESHOOTING
• APPENDIX
11
13
49
51
66
84
91
Page
Note
• This manual describes how to use the fax function of the machine.
Part names and functions shared with the copy function (for example, the
misfeed indicator and add paper indicator), are described in the Operation
Manual. For more information, please read the Operation Manual.
• This manual (fax function) refers to the Single Pass Feeder as the "SPF"
and to the Reversing Single Pass Feeder as the "RSPF".
Important safety information
• If any of your telephone equipment is not operating properly, you should
immediately remove it from your telephone line, as it may cause harm to the
telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily
accessible.
• Never install telephone wiring during a lightning storms.
• Never install telephone jacks in w et locations unless the jack is specifically
designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telphone line has
been disconnected at the network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
• Do not install or use the machine near water, or when you are wet. Take care not to
spill any liquids on the machine.
The Declaration of Conformity can be viewed at the following URL address.
http://www.sharp.de/doc/AR-FX9.pdf
This equipment has been tested according to the pan-European TS103 021
regulation. It will operate on all analogue telephone networks which comply with the
TS103 021.
Please contact your dealer or network operator, if you are not sure whether your
network operates according to TS103 021.
1
TABLE OF CONTENTS
TABLE OF CONTENTS............................................................................................................................. 1
QUICK REFERENCE GUIDE .................................................................................................................... 3
LIST OF FAX FUNCTIONS........................................................................................................................ 6
1
INSTALLATION
CONNECTIONS .............................................. 11
●
CONNECTING THE TELEPHONE LINE CORD ...11
FINAL PREPARATIONS ................................ 12
● CONNECTING OTHER DEVICES ................12
2
INITIAL SETTINGS
PART NAMES................................................. 13
A LOOK AT THE FAX OPERATION PANEL ..... 14
ABOUT THE LIQUID CRYSTAL DISPLAY.... 16
USING THE ARROW KEYS ........................... 16
ADJUSTING THE RINGING VOLUME........... 17
SETTING THE LENGTH OF ALARM BEEPS .... 18
ADJUSTING THE ALARM BEEP VOLUME .. 19
FAX SETUP .................................................... 20
● HOW TO ENTER CHARACTERS .................20
●
ENTERING YOUR NAME AND FAX NUMBER.....21
● SETTING THE DATE AND TIME ..................22
● SELECTING THE TRANSMISSION MODE ..26
● SELECTING THE RECEPTION MODE.........27
● SETTING THE NUMBER OF RINGS FOR
AUTO RECEPTION .......................................28
● SETTING THE NUMBER OF RINGS FOR
MANUAL RECEPTION ..................................29
●
SELECTING THE RECEPTION PAPER SIZE..29
●
SETTING THE TRAY SELECTION................... 30
●
SETTING THE NUMBER OF RECALL TIMES31
●
SETTING THE NUMBER OF RECALL TIMES......31
● SETTING THE RECALL INTERVAL..............33
● SETTING THE INDEX FUNCTION................35
● SETTING RESOLUTION PRIORITY .............36
● SETTING UP THE MACHINE FOR USE WITH
A PC MODEM................................................37
● USING THE REMOTE RECEPTION
FUNCTION ....................................................38
● PBX SETTING ...............................................40
● STORING NUMBERS FOR AUTOMATIC
DIALING.........................................................41
●
STORING NUMBERS UNDER GROUP KEYS.....44
USING THE MACHINE WITH AN ANSWERING
MACHINE.........................................................47
● QUIET DETECT TIME .................................. 47
● ANSWERING MACHINE BACKUP............... 48
3
CHOOSING SUITABLE MEDIA
ORIGINALS SUITABLE FOR FAXING ...........49
● SIZE AND WEIGHT ...................................... 49
● UNSUITABLE ORIGINALS........................... 50
2
4
HOW TO USE THE FAX FUNCTION
SENDING ORIGINALS ................................... 51
● SETTING THE ORIGINAL .............................51
OPTIONAL TRANSMISSION SETTINGS ...... 53
● ORIGINAL SIZE.............................................53
● RESOLUTION................................................54
● CONTRAST ...................................................54
● COVER SHEET .............................................55
● MESSAGE FUNCTION..................................56
● TWO-SIDED ORIGINAL TRANSMISSION
FUNCTION ....................................................57
DIALING AND TRANSMITTING..................... 58
● DIRECT KEYPAD DIALING...........................58
● RAPID KEY DIALING ....................................58
● SPEED DIALING ...........................................58
● CHAIN DIALING ............................................59
● NORMAL DIALING USING THE [SPEAKER]
KEY................................................................59
● USING THE SEARCH KEY ...........................60
● REDIALING....................................................60
IF THE MEMORY BECOMES FULL WHILE
SCANNING AN ORIGINAL............................. 61
CANCELING (DELETING) A STORED FAX JOB...61
RECEIVING FAXES........................................ 62
● USING AUTO MODE.....................................62
● USING MAN. MODE......................................62
● USING A.M. MODE .......................................62
OPTIONAL RECEPTION SETTINGS ............. 63
● TWO-SIDED RECEPTION (AR-M155 only) ..63
● RECEIVE REDUCE .......................................64
WHEN USING MANUAL SENDING AND
RECEIVING..................................................... 65
5
SPECIAL FUNCTIONS
MEMORY .........................................................66
DATA TRANSFER...........................................67
TRANSMISSION RESERVATION...................69
BROADCASTING ............................................70
POLLING .........................................................72
● POLLING ...................................................... 72
● SERIAL POLLING......................................... 73
● POLLING TRANSMISSION (MEMORY
POLLING) ..................................................... 74
● RESTRICTING POLLING MACHINES
(POLLING SECURITY)................................. 76
TIMER OPERATIONS .....................................78
●
CANCELING A TIMER TRANSMISSION JOB.. 79
ANTI JUNK FAX..............................................80
OPERATION IN COPY, PRINTER, SCANNER,
AND FAX MODES ...........................................83
6
TROUBLESHOOTING
PRINTING OUT REPORTS .............................84
● ACTIVITY REPORT AUTO LISTING............ 87
● PRINTING TRANSACTION REPORTS........ 88
TROUBLESHOOTING.....................................89
MESSAGES AND SIGNALS ...........................90
● DISPLAY MESSAGES.................................. 90
● AUDIBLE SIGNALS ...................................... 90
7
APPENDIX
SPECIFICATIONS ...........................................91
INDEX ..............................................................92
3
QUICK REFERENCE GUIDE
The following quick reference guide provides brief explanations the operation of the machine.
Selecting the transmission mode
Memory transmission mode
The indicator lights up when
memory transmission mode
is selected.
Press the
[MEMORY] key
to change modes.
Direct transmission mode
The indicator is off when
direct transmission mode
is selected.
MEMORYMEMORY
Place the original
Using the SPF/RSPF
Place the original face up
(up to 30 pages at once)
Using the document glass
Place the original face down
4
Sending a fax
Dialing methods
Search by fax numbers.
Speed Dial number or Rapid Key set for
Chain Dialing when stored.
Dial with the numeric keys and then
press the [REDIAL/PAUSE] key.
Direct Dialing
Press the numeric keys to dial.
Search Dialing
Speed Dialing
Enter a two-digit
Speed Dial number.
SPEED/
SEARCH
Rapid Key
Dialing
* It is not necessary to press the [START] key
after pressing a Rapid Key.
09
18
01
10
09
18
01
10
REDIAL/
PAUSE
Redial the last number dialed.
REDIAL/
PAUSE
Chain Dialing
SPEED/
SEARCH
Dial the next part of the number
(a Group Key cannot be used).
Enter the first letter of the
stored name.
SPEED/
SEARCH
Select the
destination.
Press when the first character of the
name is a special character or number.
Sending a fax
Using the SPF/RSPF
Using the document glass
Dial.
Adjust the resolution
and contrast.
CONTRAST
RESOLUTION
Place the original.
Specify the
original size.
Dial.
Adjust the resolution
and contrast.
CONTRAST
RESOLUTION
Place the original.
Redialing
If you are faxing a
multi-page original,
change pages and
press the [START]
key ( ).
5
BROADCAST
Sending a fax to multiple destinations (Broadcasting)
Place the original.
Dial.
Adjust the resolution
and contrast.
CONTRAST
RESOLUTION
Automatically sending a fax at a specified time (timer transmission)
To set up a timer transmission, see "TIMER OPERATIONS" (p.78).
Storing a fax job while another job is in progress
Place the original.
Fax transmission
or reception in
progress
Dial.
Adjust the resolution
and contrast.
CONTRAST
RESOLUTION
The fax will be
transmitted after
previous jobs are
completed.
Receiving a fax
Select "POLLING MODE".
Press until the desired
reception mode appears
in the display.
* Another fax machine can also call your fax machine and request automatic transmission of a original placed in
your machine. For this to take place, the reception mode of your machine must be set to "AUTO".
Selecting the reception mode
RECEPTION
MODE
"AUTO" :
"MAN." :
"A.M." :
Select this mode when an extension
phone is connected to the machine to
receive phone calls. To receive a fax,
answer the call on the phone and then
press the [START] ( ) key.
Select this mode when an answering
machine is connected to the machine.
Faxes will be received automatically.
Faxes are automatically received.
"AUTO"
"MAN."
"A.M."
Calling a fax machine and requesting automatic transmission of
an original placed in that machine
Dial.
OK
6
LIST OF FAX FUNCTIONS
The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax
number of the machine. The settings in the FAX MAIN MENU are shown below.
The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).
Menu item Settings (factory default setting appears in bold) Page
0 : RX DATA TRANSFER * (See page 9)
1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when
printing is not possible.
68
2 : FAX NUMBER Program the fax number of the machine to which received faxes
will be transferred.
67
1 : TIMER MODE
1 : SET Set up a transmission or polling job to take place automatically
at a specified time.
78
2 : CLEAR Cancel a timer transmission job. 78
2 : ENTRY MODE
1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial
numbers, and Group Keys.
1 : RAPID KEY
2 : SPEED #
3 : GROUP KEY
41, 43,
44, 46
2 : DATE&TIME SET Set the date and time in the machine. 22
3 : OWN PASSCODE SET Program the name and phone number of the user of the
machine.
21
4 : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when
polling security is used.
77
5 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and
end of daylight savings time.
25
3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and
automatic recall jobs.
61
4 : USER PROGRAM
1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.
1 : A4
2 : 8.5x11
3 : 8.5x14
53
2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.
1 : A4
2 : 8.5x11
3 : 8.5x14
53
3 : RESO. PRIORITY Set the default resolution for fax transmission.
1 : STANDARD
2 : FINE
3 : SUPER FINE
36
4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in
automatic reception mode.
0 - 9 (2)
28
5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in
manual reception mode.
0 - 9 (0)
29
7
6 : AUTO LISTING Enable automatic printing of the Activity Report when
information on a total of 50 fax transmissions/receptions
accumulates.
1 : ON
2 : OFF
87
7 : PRINT SELECTION 1 : TRANSMISSION
Select the condition for printing reports on fax transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
88
2 : BROADCAST
Select the condition for printing reports on broadcast
transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
88
3 : RECEPTION
Select the condition for printing reports on received faxes.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
88
4 : IMAGE MEM. PRINT
Enable printing of the original image on transaction reports.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
88
8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is
busy.
00 - 10 (02)
31
9 : RECALL TIMES ERR Set the number of recall attempts that are made when a
communication error occurs.
0 - 5 (1)
32
10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1
to 15 minutes can be selected.
01 - 15 min. (03 min.)
33
11 : RECALL INT. ERR Set the interval between recall attempts when a communication
error occurs. 0 to 15 minutes can be selected.
00 - 15 min. (01 min.)
34
12 : SECURITY SELECT Enable the polling security function.
1 : ON
2 : OFF
76
13 : FAX REMOTE
NUMBER
Set the 1-digit number used to activate remote fax reception.
0 - 9 (5)
39
14 : REMOTE RECEPTION Enable the remote reception function.
1 : ON
2 : OFF
38
15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after
answering a call on an extension phone.
1 : ON
2 : OFF
37
Menu item Settings (factory default setting appears in bold) Page
8
16 : RCV REDUCE When a fax is received that is larger that the printing paper,
enable reduction of the fax to the size of the paper to avoid the
fax being cut off.
1 : ON
2 : OFF
64
17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or
reception ends.
1 : 3 SEC
2 : 1 SEC
3 : NO BEEP
18
18 : RINGER VOLUME Set the volume of the ringer.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
17
19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
19
20 : INDEX PRINT Enable printing of a black mark (index) at the top of each
received fax page.
1 : ON
2 : OFF
35
21 : DATE&TIME FORMAT 1 : TIME FORMAT
Select 12-hour or 24-hour format for the time set in the
machine.
1 : 12 HOUR
2 : 24 HOUR
23
2 : DATE FORMAT
Set the format of the date in the display and in printouts.
1 : MMDDYYYY
2 : DDMMYYYY
3 : YYYYMMDD
24
22 : PBX SETTING ** Set this function for pbx setting.
1 : ON
2 : OFF
40
23 : 2-SIDED RX Print on both sides of the paper when a multi-page fax is
received.
1 : ON
2 : OFF
63
24 : TRAY SELECTION
(when the 250-sheet
paper feed unit is installed)
Set the tray for printing received faxes.
1 : AUTO
2 : TRAY 1
3 : TRAY 2
30
Menu item Settings (factory default setting appears in bold) Page
9
* Transfer is only possible when a received fax is being held in memory because printing was not possible. In this case, "0:RX
DATA TRANSFER" will appear in the display.
* Please note that the PBX setting is only available in Denmark, Finland, Iceland, Norway and Sweden.
For the other countries, the parameter "22. PBX setting" is replaced by "22 : 2-SIDED RX" and followed by "23 :
TRAY SELECTION".
5 :ANTI JUNK FAX
1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from
specified fax numbers.
1 : ON
2 : OFF
80
2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to
be blocked.
1 : SET
2 : CLEAR
81
6 : A.M. MODE
1: QUIET DETECT TIME Activate fax reception when a period of silence longer than the
set time is detected.
00 - 10 (05)
47
2 : AUTO RECEIVE Enable fax reception when the answering machine is full and
cannot receive messages or otherwise fails.
1 : ON
2 : OFF
48
7 : MEMORY POLL MODE
1 : 1 TIME Perform polling transmission once. 74
2 : REPEAT Perform polling transmission repeatedly. 74
8 : POLLING MODE Poll another fax machine. 72
9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 73
Menu item Settings (factory default setting appears in bold) Page
10
SELECTING SETTINGS FOR THE FUNCTION
The general procedure for configuring settings for the fax function is explained below. Follow this procedure to
configure the settings explained on pages 6 through 9.
1
Press the [MODE SELECT] key to
select fax mode.
The "FAX" indicator lights
up to indicate that fax
mode is selected.
2
Press the [MENU] key.
"FAX MAIN MANU" will
appear in the display.
3
Press the [ ] key ( ) or [ ] key ( )
key to select a menu item and press
the [OK] key.
The item is selected.
Repeat this step until the
item that you wish to
configure appears.
4
Select a setting or enter information
To select a setting:
Press the [ ] key ( )
or [ ] key ( ) until the
setting is selected.
To enter information:
Press the numeric keys
to enter characters or
numbers.
5
Press the [OK] key.
The setting or information
is entered.
6
Press the [MENU] key.
Press the [MENU] key to
exit.
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key
corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is
selected or entered.
Note
1,2,3,
1,2,3,
1,2,3,
1,2,3,
• If you mistakenly select the wrong item,
press the [CLEAR] key ( ) and repeat
the procedure from step 2.
• To cancel a setting for a fax function,
press the [MENU] key.
1,2,3,
1,2,3,
Note
1,2,3,
1,2,3,
1,2,3,
1,2,3,
11
1
Chapter 1
INSTALLATION
CONNECTIONS
CONNECTING THE TELEPHONE LINE CORD
Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the
illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the
illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone
socket. For more information, contact your nearest Sharp service center.
Please note that the adapter is not necessary for Nordic countries.
The "TEL" jack is used to attach an extension telephone or answering machine to the machine. (See
"CONNECTING OTHER DEVICES" (p.12))
ABOUT THE OPERATION MANUALS
The operation manuals for the machine are as follows:
Operation Manual (for facsimile) (this manual)
This manual explains the procedures for using the machine as a fax machine.
This manual only explains the fax functions of the machine. For general information on using the machine, including
safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the
operation manual for the machine.
If your area experiences a high incidence of lightning or power
surges, we recommend that you install surge protectors for the
power and telephone lines. Surge protectors can be purchased
from your retailer or at most telephone specialty stores.
Note
LINE
TEL
Insert firmly until
you hear a "click".
LINE socket
Adapter
Wall socket
12
Operation Manual (for general information)
Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine
to be used as a printer and scanner for your computer.
The following information is contained in the operation manual for the machine :
Online Manual (on the CD-ROM)
This manual explains the procedures for using the machine as a printer and a scanner.
FINAL PREPARATIONS
CONNECTING OTHER DEVICES
If desired, an answering machine or external telephone can be connected to the machine through the telephone
jack, labeled "TEL," on the rear of the machine.
● Connecting an answering machine to the machine allows you to receive both voice and fax messages when you
are out. To use this feature, first change the outgoing message of your answering machine, and then set the
reception mode of the machine to "A.M." (Answering Machine mode) when you go out.
Comments:
1. It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty
receiving faxes sent by automatic dialing.
2. Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing
message to explain that this can be done by pressing their [START] key ( ) after leaving their voice message.
● You can connect an extension phone to the machine to make and receive calls like any other extension phone on
your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and
take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote
Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR
USE WITH A PC MODEM" (p.37) and "USING THE REMOTE RECEPTION FUNCTION" (p.38).
OPERATION MANUAL contents Page
CAUTIONS
3
PART N A M E S 9
POWER ON AND OFF 12
LOADING THE PAPER TRAY 15
BYPASS FEED (including special paper) 17
OPERATION MANUAL contents Page
CHANGING A TRAY'S PAPER SIZE
SETTING
19
MISFEED REMOVAL 79
TONER CARTRIDGE REPLACEMENT 85
CHECKING THE TOTAL COUNT 87
CLEANING THE MACHINE 88
OPTIONAL EQUIPMENT 90
The Remote Reception function is initially set to "ON".
Note
13
2
Chapter 2
INITIAL SETTINGS
PART NAMES
The following illustration shows the part names of the AR-FX9.
Document glass
Operation panel
Front cover
Paper tray
Bypass tray paper guides
Paper output tray
Paper output tray extension
Power switch
Handles
Power cord
SPF/RSPF
Exit area
Reversing tray
LINE
TEL
2
3
4
1
5
6
7
8
9
TEL jack
LINE jack
Bypass tray
Original guides
Document feeder tray
Document
feeder cover
10
9
1
2
3
4
5
6
7
8
9
10
14
A LOOK AT THE FAX OPERATION PANEL
Rapid keys
Press one of these keys to dial a fax or telephone
number automatically.
[MEMORY] key / indicator
Used for sending faxes in memory (indicator is lit)
or direct sending (indicator is not lit).
[SPEED/SEARCH] key
Press this key to dial a two digit Speed Dial
number.
During character inputting, use this key to delete
an incorrect entry.
Also, press this key twice to search for an
automatic dialing number.
[BROADCAST] key
Press this key to send originals to a group of
receiving fax machines.
[RECEPTION MODE] key
Press this key to select the mode of reception.
[REDIAL/PAUSE] key
Press this key to automatically redial the last
number you dialed.
Also, press this key to insert a pause when
entering numbers.
Display
Shows various messages during fax operation and
programming.
[CLEAR] key ( )
Press this key to stop an operation before it is
completed, or to delete the number that was last
input.
When a setting menu appears, use this key to
move back to the previous menu level.
[CLEAR ALL] key ( )
This returns all functions to the default settings.
When pressed in a setting menu, this returns the
settings and display to the initial state.
[SHIFT] key / indicator
Press this key to switch between upper and lower
case.
[RESOLUTION] key
Press this key to adjust the resolution before
sending faxes.
[CONTRAST] key
Press this key to adjust the contrast before sending
faxes.
[COVERSHEET] key
Press this key to automatically add a cover sheet
and message to a fax.
LINE STATUS indicator
Lit when sending/receiving faxes, blinking when
receiving data.
AR-FX9
01
10
06
15
02
11
07
16
03
12
08
17
04
13
09
18
05
14
SHIFT
MEMORY
CONTRAST
LINE STATUS SPEAKER
REPORT
SPEED/
SEARCH
BROADCAST
COVER
SHEET
RECEPTION
MODE
REDIAL/
PAUSE
2-SIDED
TX
RESOLUTION
1
2
18
3
4
5 6
2019 21
171312 161411 1510
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
INITIAL SETTINGS
2
[REPORT] key
Press this key to print out a report of a fax
transaction and also when receiving a confidential
fax.
[SPEAKER] key
Press this key to begin manual dialing. (To close
the line, press the [SPEAKER] key again.)
Please refer to "PBX function" for details about the
R-key function.
[2-SIDED TX] key )
Press this key to fax a two-sided original.
[MODE SELECT] key / Mode indicators
Press this key to select the mode. The indicator of
the selected mode lights (copy, printer, scanner,
fax mode indicators).
SPF/RSPF indicator
This lights up when an original is placed in the
SPF/RSPF.
Error indicator
This lights steadily or blinks when a paper misfeed
or other error occurs.
Tray location indicator
Indicates the selected paper tray. The indicator
blinks when the tray is out of paper or is not closed.
[MENU] key
Press this key to configure a user program.
[ ] key ( ), [ ] key ( ), [OK] key
Press the [ ] key ( ) or [ ] key ( ) to
select an item in a function setting menu.
Press the [OK] key to enter a selection.
[] key
Press this key to enter symbols during a name
storing procedure.
Press the " " key to change from pulse dialing to
tone dialing mode.
Numeric keys
Press these keys to dial numbers, and enter
numbers and letters during number/name storing
procedures.
[#] key
Press this key to enter symbols during a name
storing procedure. The [#] key scrolls through
symbols in the opposite direction of the [ ] key.
When dialing, press this key after you are finished
scanning originals into memory from the document
glass.
[START] key ( )/ indicator
Used for the following:
• To begin sending a fax.
• Reading an original into memory from the
document glass.
• Manually receiving a fax.
• Entering and setting information.
Power save indicator
This lights up when the power save function is
activated.
28
7 8
272624 2523
9
22
1,2,3,
É
1,2,3,
É
SP. FUNC
ZOOM
15
16
17
18
19
20
21
22
23
24
25
26
27
28
16
ABOUT THE LIQUID CRYSTAL DISPLAY
The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various
messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine
is idle, the LCD shows the date, time, reception mode and the stand-by memory available.
Example:
When an original is placed in the SPF/RSPF, the second line
changes from "STAND-BY" to "SEND READY".
When the [MENU] key is pressed to configure a setting, the display appears as shown below.
Example:
The selected setting or entered information appears on the
second line.
USING THE ARROW KEYS
To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ]
key ( ) to select the item that you wish to configure.
The arrows keys can also be used while entering characters to move the cursor.
Example:
Press the [ ] key ( ) or [ ] key ( ) to change the
item selection that appears on the second line.
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item
(the key corresponding to the number that appears in front of the item). When the numeric key is
pressed, the item is selected or entered.
Note
17
2
ADJUSTING THE RINGING VOLUME
Adjust the ringing volume of the machine using the procedure below.
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "18:RINGER VOLUME" appears,
and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
to set the ringer volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the ringer,
select "1:OFF".
5
Press the [OK] key.
6
Press the [MENU] key.
Press the [MENU] key to
exit.
An extension phone will still ring when the
machine ringer is set to "1:OFF".
1,2,3,
1,2,3,
"4:USER PROGRAM"
Selection
"18:RINGER VOLUME"
Selection
1,2,3,
1,2,3,
Note
1,2,3,
1,2,3,
1,2,3,
1,2,3,
18
SETTING THE LENGTH OF ALARM BEEPS
You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following
the procedure below.
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "17:BEEP LENGTH" appears,
and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
to set the alarm beeps to the desired
length or to turn them off.
The selections are as
follows:
1:3SEC
2:1SEC
3:NO BEEP
5
Press the [OK] key.
6
Press the [MENU] key.
Press the [MENU] key to
exit.
1,2,3,
1,2,3,
"4:USER PROGRAM"
Selection
"17:BEEP LENGTH"
Selection
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
19
2
ADJUSTING THE ALARM BEEP VOLUME
Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below.
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "19:BEEPER VOLUME" appears,
and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
to set the alarm volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the alarm,
select "1:OFF".
5
Press the [OK] key.
6
Press the [MENU] key.
Press the [MENU] key to
exit.
1,2,3,
1,2,3,
"4:USER PROGRAM"
Selection
"19:BEEPER VOLUME"
Selection
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
20
FAX SETUP
HOW TO ENTER CHARACTERS
You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To
enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears
first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.
● Please note that this table of characters is not complete and varies according to the destination and language.
● To enter two characters in succession which require using the same key, press the [ ] key ( ) once after
entering the first character, and then enter the second character.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key ( ).
The character in front of the cursor is deleted.
3. Enter the correct character.
The character is inserted in front of the cursor.
1
2
3
4
5
6
7
8
9
0
#
* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #
# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *
The following characters can be entered with the numeric keys:
key Characters that can be entered
Space
1
A
D
G
J
M
P
T
W
0
B
E
H
K
N
Q
U
X
C
F
I
L
O
R
V
Y
2
3
4
5
6
S
8
Z
a
d
g
j
m
7
t
9
b
e
h
k
n
p
u
w
c
f
i
l
o
q
v
xrysz
21
INITIAL SETTINGS
2
ENTERING YOUR NAME AND FAX NUMBER
To have your name and fax number printed at the top of every page you transmit, program them by pressing the
operation panel keys as shown below.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key ( ).The character in front of the cursor is deleted.
3. Enter the correct character.
Use the following procedure to enter your name and fax number:
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "2:ENTRY MODE" appears, and
then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "3:OWN PASSCODE SET" appears,
and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
to select "1:SET" and press the [OK]
key.
5
Enter your fax number with the
numeric keys.
Enter your own fax
number (maximum 20
digits) by pressing the
Numeric keys.
To insert a "+", press the
[ ] key.
6
Press the [OK] key.
"ENTER NAME" will
appear in the display.
7
Enter your name with the numeric
keys.
Enter your name by
pressing the appropriate
Numeric keys as shown
on the left. Press each
key repeatedly until the
desired letter appears in
the display (maximum of
40 characters).
To enter a space, press the [1] key twice.
You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or
[ ] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function.
Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.
Note
1,2,3,
1,2,3,
"2:ENTRY MODE"
Selection
"3:OWN PASSCODE SET"
Selection
"1:SET"
Selection
1,2,3,
1,2,3,
22
INITIAL SETTINGS
8
Press the [OK] key.
9
Press the [MENU] key.
Press the [MENU] key to
exit.
SETTING THE DATE AND TIME
The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time
by pressing the keys on the operation panel as shown below.
If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number.
The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day"
can be selected for the order of display of the date.
Use the following procedure to set the date and time:
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "2:ENTRY MODE" appears, and
then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "2:DATE&TIME SET" appears,
and then press the [OK] key
4
Enter the year, month, and day with
the numeric keys and then press the
[OK] key.
5
Enter the time with the numeric keys.
6
Press the [ ] key ( ) or [ ] key ( )
to select "AM" or "PM".
When 24-hour format is
selected, do not perform
this step.
7
Press the [OK] key.
8
Press the [MENU] key.
Press the [MENU] key to
exit.
1,2,3,
1,2,3,
1,2,3,
1,2,3,
"2:ENTRY MODE"
Selection
"2:DATE&TIME SET"
Selection
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
23
INITIAL SETTINGS
2
To change the display format to 12-hour or 24-hour format, follow the steps below:
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "21:DATE&TIME FORMAT"
appears, and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
until "1:TIME FORMAT" appears, and
then press the [OK] key.
5
Press the [ ] key ( ) or [ ] key ( )
to select "1:12HOUR" or "2:24HOUR".
6
Press the [OK] key.
7
Press the [MENU] key.
Press the [MENU] key to
exit.
1,2,3,
1,2,3,
"4:USER PROGRAM"
Selection
"21:DATE&TIME FORMAT"
Selection
"1:TIME FORMAT"
Selection
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
24
INITIAL SETTINGS
To change the order of display of the date, follow the steps below:
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "21:DATE&TIME FORMAT"
appears, and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
until "2:DATE FORMAT" appears, and
then press the [OK] key.
5
Press the [ ] key ( ) or [ ] key ( )
to select the display order.
The selections are as
follows:
1:MMDDYYYY
2:DDMMYYYY
3:YYYYMMDD
6
Press the [OK] key.
7
Press the [MENU] key.
Press the [MENU] key to
exit.
1,2,3,
1,2,3,
"4:USER PROGRAM"
Selection
"21:DATE&TIME FORMAT"
Selection
"2:DATE FORMAT"
Selection
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
25
INITIAL SETTINGS
2
Daylight Saving Time Setting
Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of
Daylight Saving Time. The clock will move forward and backward as follows:
The last Sunday in March: 1:00 A.M. 2:00 A.M.
The last Sunday in October: 1:00 A.M. 0:00 A.M.
Follow these steps to enable Daylight Saving Time.
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "2:ENTRY MODE" appears, and
then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "5:DAY LIGHT SAVING" appears,
and then press the [OK] key.
4
Press the [ ] key ( ) or [ ] key ( )
to select "1:ON" or "2:OFF".
5
Press the [OK] key.
6
Press the [MENU] key.
Press the [MENU] key to
exit.
If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not
be adjusted until the transmission ends.
Note
1,2,3,
1,2,3,
"2:ENTRY MODE"
Selection
"5:DAY LIGHT SAVING"
Selection
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
1,2,3,
26
INITIAL SETTINGS
SELECTING THE TRANSMISSION MODE
The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes,
press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off
when direct transmission is selected.
Transmission takes place as follows in each mode:
Memory transmission (the MEMORY indicator is lit)
When a fax is sent from the SPF/RSPF and there are no previously stored fax jobs and no job in progress (the
telephone line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is
scanned. This transmission method is called Quick Online transmission.
If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax
is temporarily scanned into memory before transmission.
Direct transmission (the MEMORY indicator is off)
The fax is sent directly after the destination is dialed and the connection established.
The machine memory is not used for direct transmission, and thus direct transmission is possible even when the
memory is full.
When a fax is sent by transmission reservation (p.69), broadcast transmission (p.70), broadcasting using a Group
key (p.71),or timer transmission (p.78), the fax is scanned into memory before transmission.
• A fax job cannot be stored while a direct transmission is in progress.
• Only one page can be sent from the document glass by direct transmission.
• A subsequent function cannot be used while a direct transmission is in progress.
Transmission reservation (p.69), broadcast transmission (p.70), broadcasting using a Group key (p.71), or timer
transmission (p.78)
01
10
06
15
02
11
07
16
03
12
08
17
04
13
09
18
05
14
SHIFT
MEMORY
CONTRAST
REPORT
SPEED/
SEARCH
BROADCAST
COVER
SHEET
RECEPTION
MODE
REDIAL/
PAUSE
MEMORY indicator
2-SIDED
TX
RESOLUTION
Note
Note
27
INITIAL SETTINGS
2
SELECTING THE RECEPTION MODE
Your machine has three modes for receiving incoming calls and faxes:
● AUTO mode:
Select this mode when you only want to receive faxes on your telephone line. The machine will automatically
answer all calls and receive incoming faxes.
● MAN. mode:
This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual
mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS
FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by
picking up the receiver on the extension phone.
● A.M. mode:
Select this mode when an answering machine is connected to the machine and you want the answering machine
to answer all calls. This allows you to receive both voice messages and faxes while you are out.
To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the
display.
For more information on reception modes, refer to RECEIVING FAXES (p.62).
MEMORY
CONTRAST
LINE STATUS SPEAKER
REPORT
SPEED/
SEARCH
BROADCAST
COVER
SHEET
RECEPTION
MODE
REDIAL/
PAUSE
2-SIDED
TX
RESOLUTION
NOV 05 WED 8:20 AM
STAND-BY AUTO 100%
The selected reception
mode appears.
1,2,3,
1,2,3,
ZOOM
AR-FX9
28
INITIAL SETTINGS
SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION
You can set the number of rings before the machine answers in AUTO mode using the procedure below.
1
Press the [MENU] key.
2
Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3
Press the [ ] key ( ) or [ ] key ( )
until "4:# OF RINGS (AUTO)" appears,
and then press the [OK] key.
4
Press a numeric key to select the
number of rings.
Select the number of
rings you would like to
use (0 to 9).
5
Press the [OK] key.
6
Press the [MENU] key.
Press the [MENU] key to
exit.
1,2,3,
1,2,3,
"4:USER PROGRAM"
Selection
"5:# OF RINGS (AUTO)"
Selection
1,2,3,
1,2,3,
If an external telephone is connected, the
external telephone will ring one time when
auto reception is set to 0 rings.
1,2,3,
1,2,3,
Note
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