Sharp AM-400 Operation Manual

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MODEL

AM-400

DIGITAL MULTIFUNCTIONAL SYSTEM

ONLINE GUIDE

1. Installation

2. Copying

3. Sending Faxes

4. Receiving Faxes

5. Special Fax Functions

6. Printing

7. Scanning

8. Printing Lists

9. Maintenance

10. Troubleshooting

WARRANTY

Business Products

Congratulations on Your Purchase!

This Sharp product is warranted against faults in material and manufacture for the period as stated in the table below.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However to the extent permitted by such legislation. Sharp excludes any liability for any indirect or consequential damage arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use. Sharp limits its liability to repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

WARRANTY PERIODS

Computers & Peripherals 12 months

Copiers & Ancillaries 6 months

Electronic Cash Registers 12 months

Facsimile 12 months

Projection Equipment 24 months (excluding lamps and air filters)

LCD Data Monitors 36 months

POS Terminals 12 months

Multi Function Device 12 months

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SHARP CORPORA

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IMPORTANT NOTICE: This warranty applies to products sold in Australia & New Zealand

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

VISIT OUR WEBSITE AT

www.sharp.net.au

OR CALL SHARP CUSTOMER CARE

1300 135 022

(LOCAL CALL COST APPLY WITHIN AUSTRALIA)

SHARP CORPORATION OF AUSTRALIA PTY LTD

FOR LOCATION ENQUIRIES WITHIN

SHARP APPROVED SERVICE CENTRE

www.sharp.net.nz

CONTACT YOUR SELLING DEALER/RETAILER

SPform019(JUNE 2004)

NEW ZEALAND

REGARDING YOUR LOCAL

VISIT OUR WEBSITE AT

OR CALL

SHARP CUSTOMER SERVICES

TELEPHONE: 09 573 0111

FACSIMILE: 09 573 0113

SHARP CORPORATION OF NEW ZEALAND LIMITED

Introduction

Welcome, and thank you for choosing a Sharp MFP! The MFP is a combination monochrome printer, copier, fax, and colour scanner. The features and specifications of the MFP are shown below.

Print specifications

Printer type Laser

Toner cartridge yield*

(continuous printing, 5% page coverage, A4 paper)

Drum cartridge yield*

(continuous printing, 5% page coverage, A4 paper)

PC print speed 12 ppm (pages per minute)

Resolution 600 × 600 dpi (dots per inch)

*The yields may vary depending on coverage and operating conditions.

Initial starter cartridge (included with machine): Approx. 1500 pages Replacement cartridge AM-30DC: Approx. 3000 pages

Initial cartridge (included with machine): 20,000 pages (average) Replacement cartridge (AM-90DR): 20,000 pages (average)

Copy specifications

Copy speed 12 cpm (copies per minute)

Copy quality settings Text, Photo

Copy resolution settings 300 dpi, 600 dpi

Enlargement /Reduction

Contrast settings 7 levels

25% to 400%

Multiple copies Max. 99 copies per original

Maximum copy size Document glass: A4

Auto document feeder: A4

Fax specifications

Automatic dialling 100 Speed Dial numbers

M o d e m s p e e d 33,600 bps with automatic fallback to lower

speeds (lowest speed 2400 bps).

Transmission time* Approx. 3 seconds

Communication method Super G3, G3

Compression scheme MMR, MR, MH

Memory size* 2 MB (approx. 125 average A4 pages)

Resolution Horizontal: 8 lines/mm

Ver tical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Halftone 256 levels

Reception modes FAX ONLY, EXT. TEL

*Based on Sharp Standard Chart at standard resolution, excluding time for

protocol signals (i.e., ITU-T phase C time only).

Scanning specifications

Scanner type CIS (Contact Image Sensor)

Resolution 300/600 x 300 dpi, 300/600 x 600 dpi

Scan speed (TWAIN scanning using the auto document feeder; r e a d i n g t i m e o n l y )

Compatibility TWAIN, WIA

Grayscale 256 levels

Colour 24-bit colour

Black and white:

300/600 x 300 dpi: 6 sec/page 300/600 x 600 dpi: 6 sec/page

Color and grayscale:

300/600 x 300 dpi: 22 sec/page 300/600 x 600 dpi: 22 sec/page

General specifications

Auto document feeder

A4 size: 20 sheets max. (

80 g/m

)

Computer connection USB 2.0 or 1.1 port (USB 2.0 or 1.1 cable

must be purchased separately)

Effective scanning width 208 mm max.

Effective printing width 202 mm max.

Display 16-digit LCD display

Paper tray capacity (A4-size plain paper)

Approx. 250 sheets ( (At room temperature and normal humidity)

80 g/m

)

Power requirements 230-240 V AC, 50 Hz

Operating temperature 10 - 30°C

Humidity 20 - 85% RH

Power consumption Idle: 9 W

Maximum: 870 W

Dimensions Width: 475 mm

Depth: 420 mm Height: 370 mm

Weight Approx. 12.7 kg (including trays and toner and

drum cartridges)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

Installing or modifying telephone lines should only be done by an ACA licensed serviceman.

This facsimile machine is designed for use in Australia only.

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odours, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

WARNING NOTICE:

NO calls can be made to or from this fax machine during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA standard AS/NZS CISPR22 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.

Trademark information

• Sharpdesk is a trademark of Sharp Corporation.

• Microsoft, Windows and Internet Explorer are trademarks of Microsoft Corporation in the U.S.A. and other countries.

• Acrobat and Adobe are trademarks of Adobe Systems Incorporated.

• Eastman Software is a trademark of Eastman Kodak Company.

• All other company names and product names appearing in this manual are the trademarks of their respective owners.

Table of Contents

A Look at the Operation Panel 8

1. Installation 10

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Installing the Toner Cartridge and Drum Cartridge. . . . . . . . . . . . . . 16

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using the Machine as a Shared Printer on a Network . . . . . . . . . . . 32

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 43

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

General Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

2. Copying 51

Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Temporary Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . 54

Permanent Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using the Auto Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Copying onto Envelopes and Cards. . . . . . . . . . . . . . . . . . . . . . . . . 62

3. Sending Faxes 65

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Storing a Number for Speed Dialling . . . . . . . . . . . . . . . . . . . . . . . . 70

Selecting Temporary Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Other Fax Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Using an Extension Phone to Send a Fax . . . . . . . . . . . . . . . . . . . . 80

Broadcasting (Sending a Fax to Multiple Destinations) . . . . . . . . . . 82

Timer Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

4. Receiving Faxes 90

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Using FAX ONLY Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Using EXT. TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

5. Special Fax Functions 95

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 95

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 97

6. Printing 100

Printing a Document From an Application . . . . . . . . . . . . . . . . . . . 100

Selecting Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Printing on Envelopes and Cards . . . . . . . . . . . . . . . . . . . . . . . . . . 105

7. Scanning 107

Scanning From a TWAIN Application . . . . . . . . . . . . . . . . . . . . . . . 107

Scanning From a WIA Application (Windows XP/Me only). . . . . . . 111

Scanning From the Scanner Wizard (Windows XP/Me only) . . . . . 114

Scanning From the Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . 115

8. Printing Lists 125

9. Maintenance 130

Cleaning the Scanning Glasses and Rollers. . . . . . . . . . . . . . . . . . 130

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

10. Troubleshooting 138

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Index 150

A Look at the Operation Panel

1 932 4 5 6 7 8

CONTRAST

REDIAL

BROADCAST

SPEED

COPY SCAN FAX

HELP

QUALITY

E-SORT

DUPLEX SCAN

ZOOM

PRINT STOP

ENTER

10 11 13 14 1512 16 17 20 21

Display

This displays messages and prompts to help you operate the machine.

ZOOM key

Press this key to select an enlargement or reduction setting when making a copy (page 54).

E-SORT key

Press this key when making multiple copies to have the copies collated (sorted into sets with the pages ordered 1, 2, 3..., 1, 2, 3..., etc.) (page 56).

QUALITY key

When making a copy, press this key to select the type of original you are copying (TEXT or PHOTO) (page 55). When sending a fax, press this key to select a resolution setting (page 75).

Right/left arrow keys: When making a copy, press either of these keys after

selecting an enlargement/reduction setting with the ZOOM key to increase or decrease the setting by 1% (page 54). When sending a fax, press either of these keys to search through your auto-dial fax numbers (page 67).

MENU key

Press this key, followed by the left or right arrow key, to access special functions and settings.

CONTRAST key

Press this key to select a contrast setting when making a copy (page 55) or sending a fax (page 75).

REDIAL key

Press this key followed by the Start key to automatically redial the last number dialled (page 69).

Stop key

Press this key to cancel an operation before it is completed.

COPY key

Press this key to select copy mode (page 51).

SCAN key

Press this key to select scan mode (page 120).

HELP (FAX key and SCAN key)

Press the FAX key and SCAN key simultaneously to print the HELP list, a brief guide to the operation of the machine.

FAX key

Press this key to select fax mode (page 65). When in fax mode, press this key to select the Line Monitor function (page 76).

Alarm indicator

This blinks when the toner cartridge nearly empty or the drum cartridge is near or at the end of its life. This lights steadily when the toner cartridge is empty, the machine is out of paper, the print compartment cover is open, or when a paper jam has occurred (a message will appear to indicate the problem).

DUPLEX SCAN key

Press this key to copy (page 56) or fax (page 76) multiple two-sided pages.

PRINT STOP key

Press this key to cancel a print job sent to the machine from a computer (page

100).

ENTER key

Press this key to enter or select a setting.

BROADCAST key

Press this key to send the same fax to multiple destinations (page 82).

SPEED key

Press this key to dial a fax number using an abbreviated 2-digit Speed Dial number (page 67).

Number keys

Use these keys to enter the number of copies, dial fax numbers, and enter numbers and letters when storing auto-dial numbers.

Start key

Press this key when you are ready to begin copying, faxing, or scanning. The key can also be pressed in the date and time display of fax mode to show the percentage of memory currently used.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.

Output tray

Telephone line cord

Document feeder tray

Adapter

To n er cartridge

Setup Guide

Points to keep in mind when setting up

Drum cartridge

CD-ROM

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Installation

Attaching the trays

Attach the document feeder tray.

Slide the output tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks in place.

1. Installation

Important:

The output tray must be attached correctly or the machine will not operate.

Installation

Releasing the scanner

Before plugging in the power cord, pull the scanner release toward you to release the scanner lock.

♦ Caution: Plugging in the power cord without releasing the scanner lock

may damage the machine.

If you need to move the machine:

♦ In the event that you need to move the machine to a new location,

disconnect the telephone line cord before unplugging the power cord. After you have unplugged the power cord, push the scanner release back in to lock the scanner.

♦ After moving, release the scanner lock first and then plug in the power

cord. Connect the telephone line last.

Connecting the power cord

Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet.

♦ Caution: Make sure the scanner has been released as explained on the

previous page before plugging in the power cord.

♦ When disconnecting the machine, unplug the telephone line cord before

unplugging the power cord.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

Installation

1. Installation

Comments:

♦ The machine does not have a power on/off switch. The power is turned on

and off by simply plugging in or unplugging the power cord.

♦ Whenever you unplug the power cord, wait at least 5 seconds before

plugging it back in.

♦ If your area experiences a high incidence of lightning or power surges, it is

recommended that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Installation

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

Insert the line cord in the TEL LINE socket, not the TEL. SET socket!

TEL. LINE

TEL. SET

Setting the dial mode:

The machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the panel keys as follows:

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Select the dial mode:

TONE: PULSE:

5 Press repeatedly to exit.

Display:

FAX SETTING

1: DATE&TIME SET

1:TONE

The display briefly shows your selection, then:

4: RINGER VOLUME

Important:

♦ The facsimile function of this machine is not designed for use on a line

which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the facsimile function in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦ The facsimile function of this machine is not compatible with digital

telephone systems.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the machine.

1 Remove the seal covering the TEL. SET socket.

2 Connect the extension phone line to the TEL. SET socket.

Installation

1. Installation

TEL. LINE

TEL. SET

Installing the Toner Cartridge and Drum Cartridge

The laser printer in the machine uses a toner cartridge and a drum cartridge.

♦ The starter toner cartridge included with the machine can print

approximately 1,500 A4-size pages at 5% page coverage.

♦ When replacing the toner cartridge, use a SHARP AM-30DC toner

cartridge. One cartridge can print about 3,000 A4-size pages at 5% coverage.

♦ The drum cartridge can print approximately 20,000 A4-size pages. When

replacing the drum cartridge, use a SHARP AM-90DR drum cartridge.

Follow the steps below to install the toner cartridge and the drum cartridge.

Note: The quality of the toner cartridge is guaranteed for 18 months after the date of manufacture indicated on the package. The quality of the drum cartridge is guaranteed for 24 months after the date of manufacture indicated on the package.

1 Press the side cover release ➊, open the side cover ➋, and then open

the front cover

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment after the machine has been in operation.

➌.

Installing the Toner Cartridge and Drum Cartridge

2 Remove the new drum cartridge from its packaging.

3 Insert the drum cartridge into the print

compartment, sliding it along the guides.

• Do not touch or allow other objects to

contact the drum (the green cylinder). This may damage the drum. If fingerprints, dust, or other contaminants get on the drum, wipe it gently with a clean cloth.

• Exposure to light for more than several

minutes will damage the drum. Be sure to insert the drum cartridge promptly into the machine.

Grasp this handle to push the cartridge in

• If you find it necessary to leave the

cartridge out of the machine for more than several minutes, wrap the cartridge in black paper.

4 Remove the new toner cartridge from

its packaging. Shake the cartridge side to side four or five times to distribute the toner evenly within the cartridge.

1. Installation

Installing the Toner Cartridge and Drum Cartridge

5 Grasp the cartridge handle and insert

the toner cartridge into the print compartment, sliding it along the guides.

• After inserting the cartridge, press on

the arrow mark to make sure it “clicks” into place.

• Do not touch the roller in the toner

cartridge.

Grasp this handle to insert the cartridge

Press on this mark to make sure the cartridge “clicks” into place

6 Close the front cover ➊ and then the side cover ➋.

• Make sure the side cover is completely closed. Otherwise, light may enter

the print compartment and damage the drum.

Display:

TONER EXCHANGED?

1: YES, 2: NO

Installing the Toner Cartridge and Drum Cartridge

7 If you installed a new toner cartridge,

press to select YES (this will

reset the toner counter to zero).

NEW TONER?

OK: PRESS START

• If you temporarily removed and then replaced an old toner cartridge for

maintenance or other reason, press to continue using the previous

toner count. (Note: Be sure to press or the machine will not alert you

when the toner cartridge is out of toner.)

8 Press .

9 If you installed a new drum cartridge, reset the drum counter as

explained below.

Resetting the drum counter

Each time you install a new drum cartridge, follow the steps below to reset the drum counter to zero.

1. Installation

1 Press and then or

repeatedly until the display at right appears.

2 Press .

3 Press .

4 Press repeatedly to exit.

Display:

LIFE

CLEAR: START KEY

DRUM COUNTER

1: LIFE COUNTER

Installing the Toner Cartridge and Drum Cartridge

Manually resetting the toner counter

When a new toner cartridge is installed, the toner counter is reset in Step 7 on the previous page. The procedure below is normally not necessary; however, it can be used in the event that you need to reset the toner counter manually.

1 Press and then or

repeatedly until the display at right appears.

2 Press .

3 Press .

4 Press repeatedly to exit.

Display:

LIFE

CLEAR: START KEY

TONER COUNTER

3: CLR DRUM COUNT

Loading Paper

You can load approximately 250 sheets of A4 paper (max. 80 g/m2) in the paper tray.

Caution!

Do not use the blank side of paper that has already been printed on.

1 Remove the output tray.

2 Insert a stack of paper into the tray,

print side up.

• Important! The stack of paper must not

be higher than the paper height line on the paper tray.

Paper height line

1. Installation

3 Squeeze the sides of the paper guide

as shown and slide it to the slot for the length of the paper you are loading (A4).

Loading Paper

4 Replace the output tray.

Installing the Software

To use the machine as a printer and scanner for your computer, you must install the software and connect a USB cable.The CD-ROM that comes with the machine contains the following software:

♦ MFP Drivers: These consist of the printer driver that allows the machine to

be used as a printer, and the scanner driver that allows you to scan using TWAIN and WIA compliant applications.

♦ Sharpdesk: This is an integrated software environment that makes it easy

to manage image files and launch applications. (Note that Internet Explorer

5.5 or higher is required to install Sharpdesk; if this is not installed, you will be prompted during the installation procedure to install Internet Explorer

6.0SP1 from the CD-ROM.)

♦ Button Manager: This allows you to initiate scanning from the operation

panel of the machine by selecting one of six preset scan menus.

Minimum system requirements

Operating system:

Port USB 2.0 or 1.1 port

Display: 800 x 600 (SVGA) with 256 colours or more

Windows

Me / 2000 Professional / XP

1. Installation

Free hard-disk space: 150 MB or more

Other requirements: An environment in which the operating system

can freely operate.

Comments:

♦ USB 2.0 Hi-Speed is only possible if your computer has a USB 2.0 port and

you are using a USB 2.0 cable. In addition, the Microsoft USB 2.0 driver must be preinstalled in your computer, or the USB 2.0 driver for Windows

2000/XP provided through Windows Update must be installed. Note that USB 2.0 Hi-Speed is not possible in Windows

Me.

Installing the Software

♦ To scan the maximum document length (356 mm) using the auto document

feeder at 1200 dpi in full colour, at least 1 GB of memory is required. In addition, at least 600 MB or more of free hard disk space is required on the

drive where your operating system is installed. In Windows possible to scan an A4 size document at 1200 dpi in full color or grayscale (a lower resolution or a smaller scanning area must be selected).

Me, it is not

♦ Note for Windows

Control Panel, System standby must be set to Never. In addition, do not use the standby feature that appears when you shut down Windows.

Me: In the Power Management settings in the

Installing the software

♦ A USB cable is required to connect the machine to your computer. Please

purchase a USB 2.0 or USB 1.1 cable. The USB cable will be connected during the software installation procedure. (If you wish to use USB 2.0 HiSpeed mode and your system meets the requirements for Hi-Speed mode, purchase a USB 2.0 cable. A USB 2.0 certified cable is recommended.)

♦ To install the software on Windows

♦ The windows shown in the following procedure appear in Windows

The windows that appear in other versions of Windows may be slightly different.

♦ Make a note of the login name that you use when installing the software, as

you must log in with the same name in order to remove the software.

Note: In the following instructions, “Windows 2000” indicates Windows 2000 Professional (the software cannot be installed on Windows 2000 Server).

1. Make sure that the USB cable is not connected to your computer. (The

cable will be connected in Step 11.)

2000/XP using the installer, you must

XP.

♦ If the USB cable is connected, a Plug and Play window will appear. Click

the Cancel button to close the window and disconnect the cable.

2. Insert the Sharp CD-ROM into your computer’s CD-ROM drive.

3. In Windows

click the CD-ROM icon. In Windows

double-click the CD-ROM icon.

XP, click the start button, click My Computer, and then double-

Me/2000, double click My Computer on the desktop and then

Installing the Software

4. Double-click the setup icon ( ) in the CD-ROM window.

5. If the Language Selection window appears, select the language that you

wish to use and click Next (the language selections will vary depending on your country or region).

6. Follow the instructions in the windows that appear.

♦ When the Setup Type Selection window appears, select Standard to

install all software components (this should normally be selected). If you only wish to install certain components, select Custom and then select the components that you wish to install. Note: If you wish to select the folder where Sharpdesk and/or Button Manager are installed, select Custom.

1. Installation

♦ In Windows

the Windows logo test or digital signature, be sure to click Continue Anyway or Yes.

2000/XP, if a warning message appears at any time regarding

Installing the Software

7. When the Finish window appears to indicate that the selected packages have

been installed, click Close.

8. If the installation was a Standard installation, the following window will

appear. Click OK.

♦ If you installed the MFP drivers using a Custom installation and did not

install Sharpdesk, the following window will appear. Click OK and go to Step 11.

9. The following window will appear. Click Yes to restart your computer.

Installing the Software

10. The Search Setup Wizard will appear. Follow the on-screen instructions to

create an index database for Sharpdesk.

11. Make sure that the power cord of the machine is not plugged in (the machine

is powered off), and then connect the USB cable.

1. Installation

♦ Insert one end of the USB cable into the USB port on the machine and the

other end into your computer’s USB port.

Installing the Software

Comments:

♦ Do not connect the AM-400 to a hub to which another AM-400 is

connected. If this is done, the AM-400 will not operate correctly.

♦ If you find that your computer does not recognize the machine or operation

is unstable, try connecting the USB cable to a different USB port on your computer, or try a different USB cable (use the shortest possible cable).

12. Plug in the power cord of the machine.

♦ Windows

software on Windows XP below.

♦ Windows

Note: If a warning message regarding the Windows logo test appears (the warning may appear twice), click Yes each time the window appears. This will complete the installation of the software.

♦ Windows

Completing installation of the software on Windows

13. In Windows

that Install the software automatically (Recommended) is selected and click Next (this will install software for using the machine as a scanner).

XP: Go to the procedure for completing installation of the

2000: This completes the installation of the software.

Me: This completes the installation of the software.

XP, the Found New Hardware Wizard will appear. Make sure

Installing the Software

♦ Note for Windows

No, not this time and click Next. Continue from the above window.

XP SP2: The following window will appear first. Select

♦ If the following warning message appears regarding the Windows logo test,

click Continue Anyway.

1. Installation

14. When the wizard finishes installing the scanner software, click Finish to close

the wizard.

Installing the Software

15. After a brief interval, the Found New Hardware Wizard will appear again to

install software for using the machine as a printer. Make sure that Install the software automatically (Recommended) is selected and click Next.

♦ If the following warning appears regarding the Windows logo test, click

Continue Anyway.

16. When the wizard finishes installing the printer software, click Finish to close

the wizard. This completes the installation of the software on Windows

XP.

Installing the Software

Sharpdesk online guide

For information on using Sharpdesk, view the Sharpdesk online guide on the CD-ROM. To view the online guide, open the Manual folder and then the English folder on the CD-ROM, and double-click SDUG_Eng.pdf.

Removing the software

In the event that you need to remove the software from your computer, follow the steps below.

♦ To remove the software, you must log in using the same user name as when

you installed the software.

1. Disconnect the USB cable from your computer and the machine.

2. Open the Control Panel and select Add or Remove Programs (or Add/

Remove Programs).

3. Select SHARP AM-400 Series MFP Driver (or Sharpdesk) from the list, and

click the Change/Remove button (or the Add/Remove button).

1. Installation

4. Click OK to confirm the removal.

Using the Machine as a Shared Printer on a Network

If the computer to which the machine is connected is on a network, the machine can be used as a shared printer by other computers on the network.

To use the machine as a shared printer on a network, you must:

1. Configure settings on the computer (the print server pc) that is directly connected to the machine.

2. Install the printer driver using Add Printer on all other computers (the clients) that will use the machine as a printer.

♦ If you have not yet installed the software on the print server pc and

connected the machine to the print server pc with a USB cable, do so as explained in the previous section (beginning on page 23) before completing the procedures in this section.

Note: The clients (the computers that are not connected directly to the machine) must be running the same version of Windows or a version that is older than the print server pc.

Configuring settings on the print server pc

Follow the appropriate procedure below for the print server pc’s operating system.

Windows® XP

1. Click the start button and click Printers and Faxes.

2. Right-click the SHARP AM-300/400 icon and select Sharing.

Using the Machine as a Shared Printer on a Network

3. The following window will appear. Click Network Setup Wizard to run the

wizard.

4. After running the wizard, the following window will appear. Select Share this

printer.

1. Installation

♦ If you would like to change the name, enter a new name (this must be 8

characters or less to allow sharing with Windows® Me computers).

Using the Machine as a Shared Printer on a Network

5. Click OK.

Windows® 2000

1. Click the Start button, point to Settings, and select Printers.

2. Right-click the SHARP AM-300/400 icon and select Sharing.

3. The following window will appear. Click Shared as.

♦ If you would like to change the name, enter a new name (this must be 8

characters or less to allow sharing with Windows® Me computers).

4. Click OK.

Using the Machine as a Shared Printer on a Network

Windows® Me

1. Click the Start button, point to Settings, and select Control Panel.

2. Double-click the Network icon. The Network dialog box will appear. On the

Configuration tab, see if File and Printer Sharing for Microsoft Networks appears in the list of installed network components. If it appears, click the OK button and go to Step 8. If it does not appear, continue from Step 3.

3. Click the Add button on the Configuration tab.

4. Select Service from the list of network component types and click Add.

5. Select File and printer sharing for Microsoft Networks and click OK.

1. Installation

6. Click OK in the Network dialog box.

♦ If you are asked for your Windows

your CD-ROM drive and click OK.

Me CD-ROM, insert the CD-ROM into

Using the Machine as a Shared Printer on a Network

7. You will be prompted to restart your computer. Click OK to restart.

8. Click the Start button, point to Settings, and select Printers.

9. Right-click the SHARP AM-300/400 icon and select Sharing.

10. Select Shared As on the Sharing tab.

♦ If you would like to change the name, enter a new name (this must be 8

characters or less).

11. Click OK.

Using the Machine as a Shared Printer on a Network

Installing the printer driver on the clients

The printer driver must be installed on each client using Add Printer. Follow the appropriate procedure below for the operating system that each client is running.

♦ Each client can only print to one AM-400 printer. It is not possible to install

printer drivers for multiple AM-400 printers connected to the network (or directly to the client) and switch between those printers.

Note: If the print server pc is running Windows necessary to set up an account for each client on the print server pc before installing the printer driver to allow the clients to select and use the machine.

Windows

1. Click the start button and click Printers and Faxes.

2. Click Add a printer. The Add Printer Wizard will appear. Click Next.

3. The following window will appear. Select A network printer, or a printer

attached to another computer and click Next.

XP or 2000, it may be

1. Installation

Using the Machine as a Shared Printer on a Network

4. Select Browse for a printer and click Next.

5. Select the AM-300/400 from the list of shared printers and click Next.

6. Select Ye s if you would like to use the AM-400 as the default printer and click

Next.

7. Click Finish.

Windows

2000

1. Click the Start button, point to Settings, and select Printers.

2. Double-click the Add Printer icon. Click Next in the Add Printer Wizard.

Using the Machine as a Shared Printer on a Network

3. The following window will appear. Select Network printer and click Next.

4. Select Type the printer name, or click Next to browse for a printer and

click Next.

1. Installation

5. Select the AM-300/400 from the list of shared printers and click Next.

6. Select Ye s if you would like to use the AM-400 as the default printer. Click

Next.

7. Click Finish.

Using the Machine as a Shared Printer on a Network

Windows® Me

1. Click the Start button, point to Settings, and select Printers.

2. Double-click the Add Printer icon. Click Next in the Add Printer Wizard.

3. The following window will appear. Select Network printer and click Next.

4. The following window will appear. Click Browse.

5. Select the AM-300/400 from the list of shared printers and click Next.

Using the Machine as a Shared Printer on a Network

6. If the print server pc is running Windows

will appear. Click Have Disk and click Next. If the print server pc is running Windows

7. Click Browse.

XP or 2000, the dialog box below

Me, go to Step 10.

1. Installation

8. Navigate to your CD-ROM drive and open the Driver folder, the Printer folder,

and then the English folder. Select Win Me and click OK.

Using the Machine as a Shared Printer on a Network

9. The following window will appear. Click Next.

10. Select Yes if you would like to use the AM-400 as the default printer and click

Next.

11. Select Ye s if you would like the printer to print a test page. Click Finish.

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained in the following section.

Once you enter this information, it will automatically appear at the top of each fax page you send.

QUALITY

E-SORT

COPY SCAN FAX

FAX

ZOOM

PRINT STOP

DUPLEX SCAN

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press

FAX

CONTRAST

ENTER

REDIAL

BROADCAST

SPEED

Display:

FAX SETTING

1. Installation

2 Press .

3 Press .

1: DATE&TIME SET

ENTER FAX NUMBER

4 Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

5 Press .

ENTER

Entering Your Name and Fax Number

6 Enter your name by pressing number keys for each letter as shown in

the chart below. Up to 24 characters can be entered.

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter. To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: # @ . - _ / ! $ % & ’ ( ) + , : ; = ? [ ] { } +

7 Press .

ENTER

8 Press repeatedly to exit.

Setting the Date and Time

The date and time appear in the fax mode display and are printed at the top of every page you fax. Set the date and time as explained below.

♦ If you will not be using fax mode, the date and time do not need to be set.

QUALITY

E-SORT

COPY SCAN FAX

FAX

ZOOM

PRINT STOP

DUPLEX SCAN

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

CONTRAST

REDIAL

BROADCAST

SPEED

ENTER

Display:

FAX SETTING

1: DATE&TIME SET

1. Installation

3 Press .

4 Enter a two-digit number for the day

(“01” to “31”).

Example: the 5

• To correct a mistake, press .

The currently set date appears:

DATE 01-01-2005

DATE 05-01-2005

Setting the Date and Time

5 Enter a two-digit number for the month

(“01” for January, “02” for February, “12” for December, etc.).

Example: February

DATE 05-02-2005

6 Enter the year (four digits).

Example: 2005

7 Enter a two-digit number for the hour

(“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

8 Press to start the clock.

ENTER

9 Press repeatedly to exit.

The currently set time appears (example):

TIME 00:00

05-FEB 09:25

2: OWN NUMBER

General Machine Settings

Ringer

Like a telephone, the machine will ring to alert you when a call comes in. To adjust the volume of the ringer or turn it off, follow the steps below.

1. Installation

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press a number key to select the

desired volume setting:

: HIGH

: MIDDLE

: LOW

: OFF

5 Press repeatedly to exit.

Display:

FAX SETTING

1: DATE&TIME SET

1: HIGH

The display briefly shows your selection, then:

5: ALARM VOLUME

General Machine Settings

Alarm volume

The machine sounds a three-beep alarm to alert you when an error occurs during fax transmission or reception. To adjust the volume of the alarm or turn it off, follow the steps below.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press a number key to select the

desired volume setting:

: HIGH

: LOW

: OFF

5 Press repeatedly to exit.

Display:

FAX SETTING

1: DATE&TIME SET

1: HIGH

The display briefly shows your selection, then:

1: DATE&TIME SET

General Machine Settings

Auto clear

After a fax or copy job is completed, the machine will automatically return all temporary copy settings or all temporary fax settings to the default settings if 60 seconds elapses without any keys being pressed on the operation panel. If desired, you can change the amount of time that must elapse to 30 seconds or 120 seconds, or turn auto clear off so that temporary settings are never automatically cleared.

1. Installation

1 Press (or ) and then .

COPY

SCAN

2 Press .

3 Press a number key to select the

desired setting:

: 30 SEC

: 60 SEC

: 120 SEC

: OFF

4 Press repeatedly to exit.

Display:

COMMON SETTING

1: 30 SECONDS

The display briefly shows your selection, then:

3: KEY TONE

General Machine Settings

Key tone off

The machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.

1 Press (or ) and then .

COPY

SCAN

2 Press .

3 Press to turn on the key tone or

to turn off the key tone.

4 Press repeatedly to exit.

Display:

COMMON SETTING

1: ON, 2: OFF

2. Copying

Making a Copy

To make a copy, you can place the original on the document glass or insert it into the auto document feeder.

♦ The auto document feeder allows you to load up to 20 A4-size originals at

once.

1 Press to select copy mode.

COPY

Enlarge/ reduce ratio

Display:

∗∗ COPY ∗∗

100% A4 01

Paper size

2. Copying

Number of copies

Making a Copy

2 Place the original on the document glass or in the auto document

feeder.

Using the document glass:

Open the document glass cover and place the original face down on the glass with the top edge against the document guide.

• Make sure the centre of the original is

aligned with the centre mark on the document guide, and then close the cover.

• Note: The document glass is not

suitable for making copies of books or other bound documents (the surface to be copied must lie flat on the glass).

Using the auto document feeder:

Adjust the document guide to the width of your original(s), and then insert the originals face up into the feeder.

• Up to 20 A4-size sheets can be

inserted at once.

• For detailed information on using the

auto document feeder and the types of originals that can be used, see pages 60 to 62.

Note: If an original is placed in both the auto document feeder and on the document glass, the original in the auto document feeder will be copied.

3 The default temporary copy settings are as follows. To change a setting,

see the following section, Selecting Temporary Copy Settings.

• Enlarge/reduce: 100%

• Number of copies: 1

• Quality: TEXT

(Note: The default quality setting can be changed as explained on page

57.)

Making a Copy

• Contrast: Medium (bar at mid-point)

(Note: The default contrast setting can be changed as explained on page

59.)

• E-Sort (collating sets of copies): OFF

• Duplex Scan: OFF

Note: After temporary copy settings are selected, the settings will revert to the above default settings if the auto clear time elapses without any keys being

pressed on the operation panel (see page 49). You can also press to

reset the settings to the default settings.

4 When you are ready to make the copy, press .

• If Duplex Scan is selected:

After the stack of originals is fed through the auto document feeder, turn the entire stack over (do not change the order of the pages or remove any

pages), insert it into the auto document feeder again, and press .

2. Copying

• If you are using the document glass to copy multiple originals and E-

Sort is selected:

After the original is scanned, the following alternating messages will appear:

Remove the original from the document glass, place the next original, and

press . Repeat until all originals have been scanned. After the last

original has been scanned, press to begin printing the copies.

Maximum original size when using the document glass

The maximum original size that can be used on the document glass is A4. The maximum scanning width is 208 mm, and the top and bottom 4 mm of the original cannot be scanned.

[START] NEXT SCAN

[#] START PRINT

Selecting Temporary Copy Settings

If MEMORY IS FULL appears...

If the memory becomes full while multiple originals are being scanned using the auto document feeder, MEMORY IS FULL will appear in the display.

♦ Press if you want to make copies of only the originals that have

already been scanned. The remaining originals will be ejected from the feeder.

♦ Press if you want to cancel the copy job.

Selecting Temporary Copy Settings

You can adjust one or more of the following temporary copy settings before

pressing to begin copying.

Enlarge/reduce

ZOOM

Press one or more times until the desired enlargement or reduction

percentage appears in the display. The preset percentages are 100%, 70%, 50%, 25%, 400%, 200%, and 141%.

70%: A4 --> A5 141%: A5 --> A4

♦ After selecting one of the above preset percentages, you can also press

The maximum percentage is 400% and the minimum percentage is 25%.

When the desired percentage appears, press the key.

or to increase or decrease the percentage in increments of 1%.

ENTER

Selecting Temporary Copy Settings

Number of Copies

If you wish to make more than one copy of the original (or of each original if you have loaded multiple originals in the auto document feeder), press the number keys to enter the number of copies.

♦ The maximum number is 99.

♦ To clear a mistake, press .

2. Copying

Example: Press for 5 copies

100% A4 05

Quality

Adjust this setting to match the type of original you are copying. Selections

are TEXT and PHOTO. To change the setting, press until the desired

selection appears in the display and then press .

QUALITY

ENTER

Note: TEXT may not produce a satisfactory result with certain types of

originals. If you find that the result is not satisfactory when TEXT is selected, try PHOTO.

TEXT

QUALITY

PHOTO

ENTER

Contrast

To adjust the contrast, press repeatedly (or press followed by

or ) to increase or decrease the length of the bar in the display.

Make the bar shorter (for less contrast) when copying a dark original. Make the bar longer (for more contrast) when copying a faint original. When the bar

CONTRAST CONTRAST

is the desired length, press .

ENTER

Selecting Temporary Copy Settings

E-Sort (collating sets of copies)

To sort the copies as shown below under “Sorted”, first set the number of

copies per original (at least “2” copies must be set), and then press

once or twice so that “E-SORT ON” appears.

E-SORT

E-SORT ON

100% SORT 02

Originals

Example: Two copies each of three originals

Sorted

(SORT COPY)

Not sorted (MULTI COPY)

Duplex Scan

Duplex Scan provides a convenient method for making copies of multiple twosided originals using the auto document feeder. When this setting is selected, after the stack of originals is fed through the auto document feeder the first time, you simply turn the stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder again, and press

to scan the reverse side of the originals. The machine will automatically

sort the copies into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Note that any blank sides must be included when scanning the pages (if the

number of pages is not equal each time the machine scans the stack, an error will result).

To select Duplex Scan, press once or twice so that “DUPLEX SCAN

ON” appears, and then press .

DUPLEX SCAN ON

DUPLEX SCAN

ENTER

100% A4 01

Permanent Copy Settings

The following copy settings remain in effect until they are changed. These settings do not revert to the default settings when the auto clear time elapses

or when is pressed.

Default copy quality setting

The default quality setting (page 55) is “TEXT” (this is the setting that is used if you do not make a selection). If desired, you can change the default quality setting to “PHOTO”.

1 Press and then or

until the display at right appears.

2 Press .

3 Select the default quality setting:

TEXT: PHOTO:

Display:

COPY SETTING

1: TEXT

The display briefly shows your selection, then:

2: COPY RESO.

4 Press repeatedly to exit.

2. Copying

Permanent Copy Settings

Copy resolution

The copy resolution is initially set to 300 dpi. If you need a sharper image, follow the steps below to change the setting to 600 dpi.

1 Press and then or

until the display at right appears.

2 Press .

3 Select the resolution setting:

300 DPI: 600 DPI:

4 Press repeatedly to exit.

Display:

COPY SETTING

1: 300 DPI

The display briefly shows your selection, then:

3: COPY CONTRAST

Permanent Copy Settings

Default copy contrast setting

The default contrast setting (page 55) is medium (this is the setting that is used if you do not make a selection). If desired, you can change the default contrast to a higher or lower level.

1 Press and then or

until the display at right appears.

2 Press .

3 Press to decrease the default contrast level, or to increase the

4 Press .

default contrast level.

ENTER

Display:

COPY SETTING

-[ ■ ■ ■ ■ ]+

5 Press repeatedly to exit.

2. Copying

Using the Auto Document Feeder

Size and weight of originals that can be fed through the auto document feeder

Minimum document size:

Minimum size Minimum weight

148 mm

182 mm

52 g/m²

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.

Up to 20 sheets at once:

Size: A4 (210 x 297 mm) Max. weight: 80 g/m

Letters or graphics on the edges of a document will not be scanned.(The maximum scanning width is 208 mm, and the top and bottom 4 mm

1 sheet at a time (manual feeding):

Max. size: 216 x 356 mm Max. weight: 157 g/m

4 mm

Letters in the shaded area will

208 mm

not be scanned.

of the document cannot be scanned.)

4 mm

Using the Auto Document Feeder

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slippery coated surface should be copied or faxed from the document glass.

Loading the Document

Up to 20 A4 size sheets can be placed in the auto document feeder at once. The sheets will automatically feed into the machine starting from the top sheet.

♦ If you need to send or copy more than the maximum number of sheets,

place the additional sheets gently and carefully in the feeder under the last sheet while the last sheet is being scanned. Do not try to force the sheets

in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick sheets which must be

loaded one at a time, insert each sheet into the feeder as the previous sheet is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document.

2. Copying

Copying onto Envelopes and Cards

2 Insert the document face up into the

document feeder. The top edge of the document should enter the feeder first.

• DOCUMENT READY will appear briefly

in the display.

• You can now continue with a copy, fax,

or scan operation.

Copying onto Envelopes and Cards

To copy onto envelopes, cards, and other special sizes of paper, use the bypass tray on the side of the machine.

The bypass tray can be used to copy onto the following sizes: 1: A4 2: A5 3: Envelope #10 (ENVELOPE:COM10) (105 x 241 mm) 4: Envelope Monarch (ENV.:MONARCH) (98 x 191 mm) 5: Envelope DL (ENV.:ISO DL) (110 mm x 220 mm ) 6: A6 (European postcard) (105 mm x 148 mm) 7: Letter (216 x 279 mm) 8: Legal (216 x 356 mm)

♦ Only one sheet (envelope, card, etc.) can be inserted at a time in the

bypass tray.

1 Press to select copy mode.

COPY

Display:

∗∗ COPY ∗∗

100% A4 01

Copying onto Envelopes and Cards

2 Place the original on the document glass or in the auto document

feeder.

Using the document glass:

Open the document glass cover and place the original face down on the glass with the top edge against the document guide.

• Make sure the center of the original is

aligned with the center mark on the document guide, and then close the cover.

Using the auto document feeder:

Adjust the document guide to the width of your original, and then insert the original face up into the feeder.

• Multiple originals (maximum A4 size)

can be placed.

2. Copying

3 Adjust the document guides on the

bypass tray to the width of the sheet or envelope.

Copying onto Envelopes and Cards

4 Insert the sheet or envelope into the

bypass tray as shown with the print side face down.

• When inserting an envelope, the flap

should be positioned on the left side as shown.

Note: If you find it necessary to remove the sheet or envelope, press this release and open the side cover first.

BYPASS PAPER!

IF COPY, PRESS

SET PAPER SIZE

1: A4

ENTER

5 Press .

6 Press or until the correct size appears in the display.

7 Press .

• Changing the size setting: If you need to change the size setting, press

(if the number of copies setting is other than 1, press twice).

“PAP. SIZE RESET?” will appear. Press to select YES and then reset

the paper size.

8 Select temporary copy settings as needed and then press to begin

copying.

• If you placed multiple originals in the auto document feeder or set the

number of copies to more than “1”, copying will stop after the first copy is made and the display will alternately show SET BYPASS PAPER and the required paper size. When you insert the next sheet or envelope in the bypass tray, the next copy will start automatically.

3. Sending Faxes

Sending a Fax

Follow the steps below to send a fax. To dial the fax number of the receiving machine, you can either directly enter the number with the number keys

(Direct Keypad Dialling), or press and enter a two-digit Speed Dial

number (Speed Dialling).

♦ To use a Speed Dial number, you must first store the number in the

machine as explained on page 70.

SPEED

♦ You can perform the following procedure even when the machine is already

busy sending or receiving a fax. In this case, the fax transmission will be stored in the machine’s memory and performed once all previously stored jobs have been completed.

1 Make sure that the date and time

display of fax mode appears (if needed

press ).

FAX

Display:

∗∗ FAX ∗∗

10/03 11:37 FAX

Date and time

Reception mode (page 90)

Faxes

3. Sending

Sending a Fax

2 Place the original on the document glass or in the auto document

feeder.

Using the document glass:

Open the document glass cover and place the original face down on the glass with the top edge against the document guide.

• Make sure the centre of the original is

aligned with the centre mark on the document guide, and then close the cover.

Using the auto document feeder:

Adjust the document guide to the width of your original(s), and then insert the originals face up into the feeder.

• Up to 20 A4-size sheets can be

inserted at once.

• For detailed information on using the

auto document feeder and the types of originals that can be used, see pages 60 to 62.

♦ If an original is placed in both the auto document feeder and on the

document glass, the original in the auto document feeder will be faxed.

♦ When the document glass is used to send a fax, the document image

printed by the receiving machine may be reduced slightly more than when the auto document feeder is used, and there may be a slightly larger margin at the bottom of the page (this will depend on the size of paper used by the receiving machine).

Sending a Fax

3 The default temporary fax settings are as follows. To change a setting,

see Selecting Temporary Fax Settings on page 75.

• Resolution: STANDARD

(Note: The default resolution setting can be changed as explained on page

79.)

• Contast: NORMAL

• Duplex Scan: OFF

• Line monitor: OFF

(Note: The default Line Monitor setting can be changed as explained on page 80.)

Note: After temporary fax settings are selected, the settings will revert to the above default settings if the auto clear time elapses without any keys being

pressed on the operation panel (see page 49). You can also press to

reset the settings to the default settings.

4 Enter the number of the receiving machine using one of the following

methods:

Faxes

3. Sending

• Direct Keypad Dialling: Press the number keys to enter the fax number.

Note: If a pause is required between any of the digits to access a special

service or an outside line, press . The pause will appear as a hyphen.

Several pauses can be entered in a row.

• Speed Dialling: Press and enter the 2-digit Speed Dial number that

has been stored for the receiving fax machine (see page 70).

Example: Speed Dial 01:

SPEED

REDIAL

SPEED

• Search Dialling: If you cannot remember which Speed Dial number you

stored a destination in, you can press or until the destination

appears in the display (the name programmed for the destination will appear, or the fax number if no name was programmed).

Sending a Fax

5 Check the display. If the name or number shown is correct, press .

• If you made a mistake when entering a number, press to backspace

and clear one digit at a time, and then re-enter the correct digit(s).

6 Scanning of the original(s) will begin.

• If you are using the auto document feeder:

After the originals are scanned, the machine will dial the receiving machine and send the fax. If the machine is busy with a previously stored job, the fax job will be stored in memory and then transmitted once the machine is free.

• If Duplex Scan is selected: After the stack of originals is fed through the

auto document feeder, turn the entire stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder

again, and press . After scanning is finished, the machine will dial the

receiving machine and send the fax. If the machine is busy with a previously stored job, the fax job will be stored in memory and then transmitted once the machine is free.

• If you are using the document glass:

After the original is scanned, the following alternating messages will appear:

Remove the original from the document glass, place the next original, and

press . Repeat until all originals have been scanned. After the last

original has been scanned, press to end scanning. The machine will

dial the receiving machine and send the fax. If the machine is busy with a previously stored job, the fax job will be stored in memory and then transmitted once the machine is free. Note: If no keys are pressed for one minute after the original is scanned, fax transmission will begin automatically (or the job will be stored).

START: CONT. READ

# KEY: END OF SET

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a

Transaction Report to inform you of the problem (see page 128).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

♦ Press if you want to transmit the pages which have been stored up to

that point in memory. If you are using the auto document feeder, the remaining pages will feed out without being scanned. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

Sending a Fax

♦ Press if you want to cancel the entire transmission.

Using the REDIAL key

When sending a fax, you can also automatically redial the last number dialled by the machine. Follow the fax sending procedure on the previous

pages. In Step 4, press , make sure the number that appears in the

display is the number you wish to dial, and then press . Scanning of

the originals will begin (see Step 6).

REDIAL

Faxes

3. Sending

Storing a Number for Speed Dialling

You can dial a fax number by pressing and entering a two-digit number.

This is called Speed Dialling.

SPEED

♦ To use Speed Dialling, you must first store the full fax number in the

machine and select a two-digit Speed Dial number for it. One hundred Speed Dial numbers are available (00 to 99).

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press .

Display:

FAX SETTING

1: SPEED DIAL

1: NEW, 2: CHANGE

ENTER FAX NUMBER

5 Enter the fax number by pressing the number keys (max. of 60 digits).

(Note: A space cannot be entered.)

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several

pauses can be entered in a row.

6 Press .

ENTER

REDIAL

Storing a Number for Speed Dialling

7 Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 8.)

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter. To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

# @ . - _ / ! $ % & ’ ( ) + , : ; = ? [ ] { } +

8 Press .

ENTER

SUPER G3

1: ON, 2: OFF

Faxes

3. Sending

Storing a Number for Speed Dialling

9 Press if you want the machine to

use Super G3 mode (the fastest transmission mode) when using this

number. Press if you do not want

the machine to use Super G3 mode.

STORED #01 OK?

NO: SET SPEED #

YES: PRESS ENTER

• Press for OFF if line errors

frequently result when Super G3 mode is used.

Note: “#01” is shown as an example above.

• Note that even when ON is selected,

Super G3 mode is used only if the other machine also supports Super G3 mode.

10 The display will show the next available Speed Dial number. If that

number is acceptable, press . If not, enter the desired two-digit

number and press .

ENTER

11 Return to Step 4 to store another number, or press repeatedly to

exit.

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 127.

Storing a Number for Speed Dialling

Editing and deleting auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

1 Make sure that the date and time

display of fax mode appears (if needed

FAX

press ) and then press .

2 Press .

3 Press .

4 Press .

Display:

FAX S E T T I N G

1: SPEED DIAL

1: NEW, 2: CHANGE

1: EDIT, 2: CLEAR

5 Press to edit a number, or to delete a number.

6 Enter the 2-digit Speed Dial number that you wish to edit or delete (for

example, press ), or press or until the name or fax

number of the destination appears in the display and press .

• If you pressed for CLEAR in Step 5, go to Step 12.

ENTER

Faxes

3. Sending

7 If you selected EDIT in Step 5, make the desired changes to the number.

• To move the cursor to the right, press . When the cursor is over a digit

that you wish to change, simply enter the new digit. The new digit will

replace the old digit. To backspace and clear digits, press .

• If you do not wish to change the number, go directly to Step 8.

Storing a Number for Speed Dialling

8 Press .

ENTER

9 Make the desired changes to the name.

• To move the cursor to the right, press . When the cursor is over a letter

that you wish to change, press the appropriate number key repeatedly until the desired letter appears (see Step 7 on page 71). The new letter will

replace the old letter. To backspace and clear letters, press .

• If you do not wish to change the name, go directly to Step 10.

10 Press .

ENTER

SUPER G3

1: ON, 2: OFF

11 Press if you want the number to use Super G3 mode. Otherwise

press .

12 Return to Step 4 to edit or delete another number, or press

repeatedly to exit.

Selecting Temporary Fax Settings

You can adjust one or more of the following temporary fax settings before

pressing to begin transmission.

Resolution

The following resolution settings are available for faxing:

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

Faxes

3. Sending

HALF TONE Use HALF TONE for photographs and

To select a resolution setting, press until the desired setting appears in

the display and then press .

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

illustrations. The original will be reproduced in 256 shades of gray.

QUALITY

ENTER

Contrast

Three contrast settings are available for faxing: LIGHT (for dark originals), NORMAL, and DARK (for faint originals).

To adjust the contrast, press until the desired setting appears in the

display and then press .

CONTRAST

ENTER

Selecting Temporary Fax Settings

Duplex Scan

Duplex Scan provides a convenient method for faxing multiple two-sided originals using the auto document feeder. When this setting is selected, after the stack of originals is fed through the auto document feeder the first time, you simply turn the stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder again, and press

to scan the reverse side of the originals. The machine will automatically

transmit the pages in the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Note that any blank sides must be included when scanning the pages (if the

number of pages is not equal each time the machine scans the stack, an error will result).

To select Duplex Scan, press once or twice so that “DUPLEX SCAN

ON” appears, and then press .

DUPLEX SCAN

ENTER

Line Monitor

Select this setting when you wish to listen to the line (hear the dial tone, fax tones, etc.) through the machine’s speaker during a fax transmission. This is useful when you wish to make sure that the receiving machine is responding correctly.

To select Line Monitor, press one or more times until MONITOR ON

appears in the display.

♦ The Line Monitor setting automatically reverts to the default setting after the

fax transmission is finished.

FAX

Other Fax Transmission Settings

Checking and cancelling stored fax jobs

Follow the steps below to check the fax jobs that are waiting in memory for transmission. You can also use this procedure to cancel a stored fax job.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

Display:

FAX SETTING

2 Press . The first job will appear in the display.

3 Press or to scroll through the jobs.

4 To cancel a job, scroll until the job

appears and then press .

CANCEL?

ENTER

1: YES, 2: NO

5 Press to cancel the job.

6 When you have finished checking the jobs, press repeatedly to

exit.

Faxes

3. Sending

Other Fax Transmission Settings

Automatic redialling when the line is busy

If you use Direct Keypad Dialling, Speed Dialling, or Search Dialling to send a fax and the line is busy, the machine will automatically redial the number. The machine will make two redial attempts at intervals of five minutes.

♦ To cancel a job that is waiting for automatic redialling, follow the procedure

in Checking and cancelling stored fax jobs on page 77. (When you scroll to the job during the procedure, the number or name of the destination will alternate with RECALL: BUSY in the display.)

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before two redial attempts are made.

Automatic redialling after a line error

If you use Direct Keypad Dialling, Speed Dialling or Search Dialling to send a fax and a line error occurs during the transmission, the machine will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The machine will make one attempt at retransmission after an interval of two minutes.

♦ To cancel a job that is waiting for automatic redialling, follow the procedure

in Checking and cancelling stored fax jobs on page 77. (When you scroll to the job during the procedure, the number or name of the destination will alternate with RECALL: ERROR in the display.)

Other Fax Transmission Settings

Default resolution for faxing

The default resolution for faxing is initially set to STANDARD. If desired, you can change the default resolution to FINE or SUPER FINE.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Select the resolution setting:

: STANDARD

: FINE

: SUPER FINE

5 Press repeatedly to exit.

Display:

FAX SETTING

1: FAX RESOLUTION

The display briefly shows your selection, then:

2: LINE MONITOR

Faxes

3. Sending

Using an Extension Phone to Send a Fax

Default Line Monitor setting

The default setting for Line Monitor (listening to the line and fax tones through the speaker during a fax transmission) is initially MONITOR OFF. If desired, you can change the default setting to MONITOR ON.

1 Make sure that the date and time

display of fax mode appears (if needed

FAX

press ) and then press .

2 Press .

3 Press .

4 Press to select MONITOR ON or

to select MONITOR OFF.

Display:

FAX SETTING

1: FAX RESOLUTION

1: MONITOR ON

The display briefly shows your selection, then:

3: TIMER SEND

5 Press repeatedly to exit.

Using an Extension Phone to Send a Fax

If you have connected an extension phone to the TEL. SET socket on the machine as explained on page 15, you can use the extension phone to send a fax.

♦ Using an extension phone to send a fax allows you to listen to the line and

talk to the other party before faxing.

♦ This procedure cannot be used when the machine is busy with another job.

Note that if the transmission is not sucessful because the line is busy or a line error occurs, automatic redialling will not take place.

Using an Extension Phone to Send a Fax

1 Make sure that the date and time display of fax mode appears (if needed

press ).

FAX

2 Place the original on the document glass or in the auto document

feeder.

• If the document glass is used, only one page can be transmitted.

• If needed, select the resolution and/or contrast.

3 Pick up the extension phone, listen for the dial tone, and dial the fax

number of the receiving machine using the keypad of the extension phone.

4 Depending on the setting of the other machine, you will either hear a fax

tone or the other person will answer.

• If the other person answers, ask them to press their Start key. This causes

the other machine to issue a fax tone.

Faxes

3. Sending

5 When you hear the fax tone, press

on the machine.

MANUAL MODE

1:SEND, 2:RECEIVE

6 Press to select SEND. Replace the extension phone.

• Transmission will begin.

Broadcasting (Sending a Fax to Multiple Destinations)

This function allows you to send the same fax to as many as 100 different destinations in just one operation.

♦ When sending to multiple destinations, only destinations that have been

stored as Speed Dial numbers can be selected (full fax numbers cannot be dialled).

1 Make sure that the date and time display of fax mode appears (if needed

press ).

2 Place the original on the document glass or in the auto document

feeder.

• If needed, select temporary fax settings such as the resolution and

FAX

contrast.

3 Press

BROADCAST

BROADCAST MODE

ENTER SPEED # OR

SELECT BY ,

4 Select a destination using one of the methods below.

• Enter the 2-digit Speed Dial number of the destination.

• Press or until the name of the destination appears in the display

5 Press to store the destination.

(if no name was stored, the number will appear).

ENTER

Broadcasting (Sending a Fax to Multiple Destinations)

6 Repeat Steps 4 and 5 for each of the other destinations to which you

wish to send the fax (maximum of 100).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

7 When you are ready to begin transmission, press .

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into a Group (see Storing numbers in a Group which follows), you can perform the broadcasting operation using the following simplified procedure:

1 Make sure that the date and time display of fax mode appears (if needed

press ).

FAX

Faxes

3. Sending

2 Place the original on the document glass or in the auto document

feeder.

• If needed, select temporary fax settings such as the resolution and

contrast.

3 Press once or twice to display Group 1 or Group 2.

4 Press . Transmission will begin.

Broadcasting (Sending a Fax to Multiple Destinations)

Storing numbers in a Group

Groups allow you to send a fax to a group of fax machines by simply specifying the appropriate Group. To store a selection of numbers in a Group, follow the steps below.

♦ Two groups are available, Group 1 and Group 2.

♦ Up to 100 numbers can be stored in each Group.

Only Speed Dial numbers can be stored in a Group. Full numbers cannot be stored.

1 Make sure that the date and time

Display:

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press to select SET.

• Note which Group number (Group 1 or

Group 2) appears in the display. This is the number of the Group you are storing.

The first available Group appears:

FAX SETTING

1: SPEED DIAL

1: SET, 2: CLEAR

GROUP 1

ENTER SPEED # OR

SELECT BY ,

5 Select a destination using one of the methods below.

• Enter the 2-digit Speed Dial number of the destination.

• Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

6 Press to store the destination.

ENTER

Broadcasting (Sending a Fax to Multiple Destinations)

7 Repeat Steps 5 and 6 for each of the other destinations that you want to

include in the Group (maximum of 100).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

8 When you have finished storing the destinations, press .

ENTER

9 Press repeatedly to exit.

Deleting a Group

Follow the steps below to delete a Group.

Display:

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

FAX SETTING

1: SPEED DIAL

1: SET, 2: CLEAR

Faxes

3. Sending

4 Press to select CLEAR.

GROUP CLEAR

ENTER GROUP #

5 Enter the number of the Group that you want to clear.

Example:

6 Press .

ENTER

Timer Transmission

7 Press repeatedly to exit.

Timer Transmission

The Timer function allows you to store a fax job to be transmitted automatically at a specified time. Up to four timer fax jobs can be stored at once, and the time of each can be specified up to a week in advance.

♦ You can use this function to take advantage of off-peak rates without having

to be there when the fax is sent.

Note: If a power failure occurs or the machine’s power cord is unplugged after a timer transmission job is stored, the job will be cleared from memory. When the power is restored, a MEMORY CLEAR report will be printed to inform you that the job was cleared. If this happens, store the job again.

1 Make sure that the date and time display of fax mode appears (if needed

press ).

FAX

2 Place the original on the document glass or in the auto document

feeder.

Display:

FAX SETTING

1: FAX RESOLUTION

1: SET, 2: CLEAR

3 Press .

4 Press .

5 Press .

Timer Transmission

6 Press to select SET.

• Note which Timer number (Timer 1, 2,

3, or 4) appears in the display. This is the number of the Timer job you are storing.

The first available Timer number appears:

TIMER NUMBER=1

ENTER TIME

7 Enter the time at which you want the fax to be sent.

• Enter two-digits for the hour (“00” to “23”) and two-digits for the minute (“00”

to “59”).

Example: 9:25

8 Enter a number as follows to select the day of the operation (skip this

step if the fax will be sent within the next 24 hours):

Sunday

Monday

Tues d a y

Wednesday

Thursday

Faxes

3. Sending

Friday

Saturday

9 Press .

ENTER

ENTER STATION #

Timer Transmission

10 Specify the destination using one of the methods below:

• Press , enter the 2-digit Speed Dial number of the destination, and

• Press or until the name of the destination appears in the display

• Enter the full fax number of the destination and press .

SPEED

press .

ENTER

(if no name was stored, the number will appear), and press .

ENTER

11 If needed, select temporary fax settings such the the resolution and

contrast.

12 Press . The original is scanned and the timer job is stored.

Timer Transmission

Cancelling a timer job

If you need to cancel a timer job before it is performed, follow the steps below.

♦ You will need to know the timer number assigned to the job in order to

cancel it. If you don’t remember the number (it appears in the display when you store the job), print out the Timer List. (See page 126.)

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press to select CLEAR.

Display:

FAX SETTING

1: FAX RESOLUTION

1: SET, 2: CLEAR

ENTER TIMER #

TIMER CLEAR

5 Enter the number of the timer job that you want to clear.

Example:

6 Press repeatedly to exit.

Faxes

3. Sending

4. Receiving Faxes

Selecting the Reception Mode

The machine has two modes for receiving faxes:

FAX ONLY mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will automatically answer all calls on one ring and receive incoming faxes. (“FAX” will appear in the fax mode display.)

EXT. TEL mode: Select this mode when an extension phone is connected either directly to the machine (page 15) or to the same line as the machine and you want to receive both faxes and voice calls on that line. All calls, including faxes, must be answered by picking up the extension phone. (“TEL” will appear in the fax mode display.)

To select the reception mode, follow the steps below.

♦ The reception mode is initially set to FA X ONLY mode.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Select the reception mode:

: FAX ONLY : EXT. TEL

5 Press repeatedly to exit.

Fax mode display when FAX ONLY is selected:

10/03 11:37 FAX

Display:

FAX SETTING

1:RECEPTION MODE

1: FAX ONLY

The display briefly shows your selection, then:

2: NUMBER OF RING

Fax mode display when EXT. TEL is selected:

10/03 11:37 TEL

Using FAX ONLY Mode

When the reception mode is set to FAX ONLY, the machine will automatically answer all calls on two rings and receive incoming faxes.

♦ The number of rings on which the machine answers can be changed as

explained below.

♦ When the reception mode is set to FAX ONLY mode, the machine will

receive faxes automatically no matter whether it is in copy, fax, or scan mode.

Changing the number of rings

If desired, you can change the number of rings on which the machine answers incoming calls in FAX ONLY mode. Any number from 2 to 4 can be selected.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Enter the desired number of rings (any

number from 2 to 4).

Example: 3 rings

5 Press repeatedly to exit.

Display:

FAX SETTING

1:RECEPTION MODE

ENTER (2-4) (2)

NUMBER OF RING

The display briefly shows your selection, then:

3: RECEIVE RATIO

Faxes

4. Receiving

Using EXT. TEL Mode

When the reception mode is set to EXT. TEL, you must answer all calls (even faxes) by picking up an extension phone that is connected either directly to the machine or to the same line as the machine.

Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.)

1 Answer the extension phone when it rings.

2 If you hear a fax tone, press once and twice on the keypad of

the extension phone (this is only possible if you are on a tone dial phone). This signals the machine to begin reception. Hang up.

• If the other party first speaks with you, perform Step 2 after speaking.

(Perform Step 2 before the sender presses their Start key to begin fax transmission.)

Alternative method for beginning fax reception: After answering on an extension phone, you can also begin fax reception using the machine’s operation panel (use this method if you are on a pulse dial phone). When you

hear the fax tone, or after speaking with the other person, press on the

operation panel. The following messages will appear:

MANUAL MODE

Press to select RECEIVE. Make sure that RECEIVING appears in the

display and then hang up the extension phone.

Note: To use this method, the machine must be in fax mode before you

answer the call on the extension phone (if needed press so that the

date and time display of fax mode appears).

1:SEND, 2:RECEIVE

FAX

Using EXT. TEL Mode

Reception Ratio

The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the paper, the remainder will be printed on

a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press (AUTO) to select automatic

reduction, or (100%) to select full-

size printing.

5 Press repeatedly to exit.

Display:

FAX SETTING

Faxes

4. Receiving

1:RECEPTION MODE

1: AUTO

The display briefly shows your selection, then:

4: POLLING

Substitute Reception to Memory

In situations where printing is not possible, such as when the machine runs out of paper, the toner cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. Incoming faxes will also be received to memory if a sheet of paper or envelope is inserted in the bypass tray (fax reception cannot take place on paper in the bypass tray).

When you have received a fax in memory, FAX RX IN MEMORY will appear in the display, alternating with a message that indicates the problem. When you resolve the problem, the stored faxes will automatically print out.

♦ If you received faxes in memory because the machine ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the paper.

Caution!

♦ When faxes are stored in memory, do not turn the power off. This will erase

all of the contents.

♦ If faxes received in memory are lost due to a power failure or other

interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This provides information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

5. Special Fax Functions

Distinctive Ring (Requires Subscription to Service)

If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, the machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, the machine will automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX. When your fax number is dialled, the machine will signal the call with a special ringing sound, then answer automatically and begin reception after the number of rings set with the Number of Rings setting (the initial setting is 2 rings—see page 91). When your voice number is dialled, the machine will signal the call with the normal ringing sound to let you know that you must answer personally.

The initial setting for distinctive ring is NO. If set to YES, (Fax Duet) distinctive ring are supported.

Important:

♦ The distinctive ring function can only be used if you subscribe to a

distinctive ring service from your telephone company. Do not turn on distinctive ring if you are on a normal line, as the machine will not operate properly.

Functions

5. Special

1 Make sure that the date and time

display of fax mode appears (if needed

FAX

press ) and then press .

2 Press .

3 Press .

Display:

FAX SETTING

1:RECEPTION MODE

1: YES, 2: NO

Distinctive Ring (Requires Subscription to Service)

4 Press to turn on distinctive ring, or to turn it off.

5 Press repeatedly to exit.

6 Make sure that the reception mode is set to FAX ONLY (see page 90).

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in the machine’s feeder or stored in memory) to your machine without assistance from the operator of the other machine.

Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

♦ To use the polling function, the other machine must be capable of being

polled.

♦ Before polling, make sure the other machine is set up to receive your

polling request.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

Display:

FAX SETTING

1:RECEPTION MODE

POLLING

ENTER STATION #

4 Dial the number of the machine that you want to poll using one of the

following methods:

• Enter the full fax number and press .

• Press , enter a 2-digit Speed Dial number, and press .

• Press or until the name of the party appears in the display (or

SPEED

the number if no name was stored), and press .

Functions

5. Special

Sharp AM-400 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

A Look at the Operation Panel

1. Installation

Unpacking Checklist

Installation

Installing the Toner Cartridge and Drum Cartridge

Loading Paper

Installing the Software

Using the Machine as a Shared Printer on a Network

Entering Your Name and Fax Number

Setting the Date and Time

General Machine Settings

2. Copying

Making a Copy

Selecting Temporary Copy Settings

Permanent Copy Settings

Using the Auto Document Feeder

Copying onto Envelopes and Cards

3. Sending Faxes

Sending a Fax

Storing a Number for Speed Dialling

Selecting Temporary Fax Settings

Other Fax Transmission Settings

Using an Extension Phone to Send a Fax

Broadcasting (Sending a Fax to Multiple Destinations)

Timer Transmission

4. Receiving Faxes

Selecting the Reception Mode

Using FAX ONLY Mode

Using EXT. TEL Mode

Substitute Reception to Memory

5. Special Fax Functions

Distinctive Ring (Requires Subscription to Service)

Polling (Requesting a Fax Transmission)