Sharp AM-400 Operating Manual

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MODEL

AM-400

DIGITAL MULTIFUNCTIONAL SYSTEM

ONLINE GUIDE

1. Installation

2. Copying

3. Sending Faxes

4. Receiving Faxes

5. Special Fax Functions

6. Printing

7. Scanning

8. Printing Lists

9. Maintenance

10. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VAR NI NG :

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet

gemakkelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all'apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d'alimentation) doit être située près de l'appareil et facilement accessible.

This equipment complies with the requirements of Directive 1999/5/EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG. Cet appareil est conforme aux exigences de la directive 1999/5/CE. Este aparato satisface las exigencias de las Directiva 1999/5/CE. Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE. Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG. Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC. Dette udstyr overholder kravene i direktiv 1999/5/EF. Dette produktet oppfyller kravene i direktiv 1999/5/EC. Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in German, Austrian, Swiss, France, Italy, Sweden, Finland, Norway, Denmark, Spain, Portugal, Greece, Hungary and Poland analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/AM-400.pdf

(U.K. Only)

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

This is a facsimile product operating in British and Irish analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/AM-400.pdf

(Poland Only)

Deklaracja zgodności według ISO/IEC guide 22 nr 1

Dostawca: SHARP Electronics GES.M.B.H. Sp. z o.o. Oddział w Polsce

02-844 Warszawa, ul. Puławska 469 tel. (+48 22) 545 81 00

OSTRZEŻENIE:

Zasilanie urządzenia jest całkowicie wyłączone tylko po wyjęciu wtyczki z kontaktu.

Gniazdko elektryczne, do którego podłączony jest telefaks, powinno się znajdować

w pobliżu, w łatwo dostępnym miejscu.

Urządzenie to speinia wymagania dyrektywy 1999/5/EC. Ten telefaks pracuje w polskiej publicznej sieci telekomunikacyjnej zgodnie z wymaganiami norm PN-T-83001 i PN-76/T-05051.

(Russian Only)

Внимание!

Во исполнение Статьи 5 Закона Российской Федерации "О защите прав потребителей", а также Указа Правительства Российской Федерации №720 от 16 июня 1997 г. устанавливается срок службы данной модели – 7 лет с момента производства при условии использования в строгом соответствии с инструкцией по эксплуатации и применяемыми техническими стандартами.

Следующие данные являются дополнительной информацией, необходимой

обеспечения требований Государственного Стандарта «Информация для

для покупателей», введенного в действие с 1 июля 1998г.

Остальная обязательная информация уже отражена в руководстве по эксплуатации.

Страна-изготовитель: Произведено в Таиланде

Фирма-изготовитель: ШАРП Корпорейшн

Юридический адрес изготовителя:

22-22 Нагайке-чо, Абено-ку, Осака 545-8522, Япония

Introduction

Welcome, and thank you for choosing a Sharp MFP! The MFP is a combination monochrome printer, copier, fax, and colour scanner. The features and specifications of the MFP are shown below.

Print specifications

Printer type Laser

Toner cartridge yield*

(continuous printing, 5% page coverage, A4 paper)

Drum cartridge yield*

(continuous printing, 5% page coverage, A4 paper)

PC print speed 12 ppm (pages per minute)

Resolution 600 × 600 dpi (dots per inch)

*The yields may vary depending on coverage and operating conditions.

Initial starter cartridge (included with machine): Approx. 1500 pages Replacement cartridge AM-30DC: Approx. 3000 pages

Initial starter cartridge (included with machine): 20,000 pages (average) Replacement cartridge (AM-90DR): 20,000 pages (average)

Copy specifications

Copy speed 12 cpm (copies per minute)

Copy quality settings Text, Photo

Copy resolution settings 300 dpi, 600 dpi

Enlargement /Reduction

Contrast settings 5 levels

25% to 400%

Halftone 256 levels

Multiple copies Max. 99 copies per original

Maximum copy size Document glass: A4

Auto document feeder: A4

Fax specifications

Automatic dialling 100 Speed Dial numbers

M o d e m s p e e d 33,600 bps with automatic fallback to lower

speeds (lowest speed 2400 bps).

Transmission time* Approx. 3 seconds

Communication method Super G3, G3

Compression scheme MMR, MR, MH

Applicable telephone line Analog public switched telephone network

(TBR21)

Memory size* 2 MB (approx. 125 average A4 pages)

Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Halftone 256 levels

Reception modes FAX ONLY, EXT. TEL

*Based on Sharp Standard Chart at standard resolution, excluding time for

protocol signals (i.e., ITU-T phase C time only).

Scanning specifications

Scanner type CIS (Contact Image Sensor)

Resolution 300/600 x 300 dpi, 300/600 x 600 dpi

S c a n s p e e d Black and white:

300/600 x 300 dpi: 6 sec/page 300/600 x 600 dpi: 12 sec/page

Colour and grayscale:

300/600 x 300 dpi: 18 sec/page 300/600 x 600 dpi: 36 sec/page

Compatibility TWAIN, WIA

Grayscale 256 levels

Colour 24-bit colour

General specifications

Auto document feeder

A4 size: 20 sheets max. (

80 g/m

)

Computer connection USB 2.0 or 1.1 port (USB 2.0 or 1.1 cable

must be purchased separately)

Effective scanning width 208 mm max.

Effective printing width 202 mm max.

Display 16-digit LCD display

Paper tray capacity (A4-size plain paper)

250 sheets ( (At room temperature and normal humidity)

80 g/m

)

Power requirements 220 - 230 V AC, 50 Hz (U.K., Eire: 230 V AC,

50 Hz; Russia: 220 -240 V AC 50/60 Hz)

Operating temperature 10 - 30°C

Humidity 20 - 85% RH

Noise emission Less than 70 dBA (measured according to EN

27779 (DIN 45635))

Power consumption Idle: 9 W

Maximum: 870 W

Dimensions Width: 475 mm

Depth: 420 mm Height: 370 mm

Weight Approx. 12.7 kg (including trays and toner and

drum cartridges)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Unplug the machine from the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• This machine must only be connected to a 220 - 230 V, 50 Hz, earthed outlet (U.K., Eire: 230 V, 50 Hz; Russia: 220 - 240 V, 50/60 Hz). Connecting it to any other kind of outlet will damage the machine.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Never install telephone wiring during a lightning storm.

• Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

• Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Trademark information

• Sharpdesk is a trademark of Sharp Corporation.

• Microsoft, Windows and Internet Explorer are trademarks of Microsoft Corporation in the U.S.A. and other countries.

• Acrobat and Adobe are trademarks of Adobe Systems Incorporated.

• Eastman Software is a trademark of Eastman Kodak Company.

• All other company names and product names appearing in this manual are the trademarks of their respective owners.

Table of Contents

A Look at the Operation Panel 8

1. Installation 11

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Installing the Toner Cartridge and Drum Cartridge. . . . . . . . . . . . . . 18

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Using the Machine as a Shared Printer on a Network . . . . . . . . . . . 34

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 44

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

General Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

2. Copying 53

Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Selecting Temporary Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . 56

Permanent Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using the Auto Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Copying onto Envelopes and Cards. . . . . . . . . . . . . . . . . . . . . . . . . 64

3. Sending Faxes 67

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Storing a Number for Speed Dialling . . . . . . . . . . . . . . . . . . . . . . . . 72

Selecting Temporary Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Other Fax Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using an Extension Phone to Send a Fax . . . . . . . . . . . . . . . . . . . . 85

Broadcasting (Sending a Fax to Multiple Destinations) . . . . . . . . . . 87

Timer Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

4. Receiving Faxes 95

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Using FAX ONLY Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Using EXT. TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

5. Special Fax Functions 100

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 100

Being Polled (Memory Polling) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

6. Printing 103

Printing a Document From an Application . . . . . . . . . . . . . . . . . . .103

Selecting Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Printing on Envelopes and Cards . . . . . . . . . . . . . . . . . . . . . . . . . .108

7. Scanning 110

Scanning From a TWAIN Application . . . . . . . . . . . . . . . . . . . . . . .110

Scanning From a WIA Application (Windows XP/Me only). . . . . . . 114

Scanning From the Scanner Wizard (Windows XP/Me only) . . . . . 117

Scanning From the Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . 118

8. Printing Lists 128

9. Maintenance 133

Cleaning the Scanning Glasses and Rollers. . . . . . . . . . . . . . . . . . 133

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

10. Troubleshooting 140

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Index 152

A Look at the Operation Panel

1 932 4 5 6 7 8

QUALITY

ENTER

COPY SCAN FAX

HELP

E-SORT

DUPLEX SCAN

ZOOM

PRINT STOP

10 11 13 14 1512 16 17 20 21

Display

CONTRAST

REDIAL

BROADCAST

SPEED

This displays messages and prompts to help you operate the machine.

ZOOM key

Press this key to select an enlargement or reduction setting when making a copy (page 56).

E-SORT key

Press this key when making multiple copies to have the copies collated (sorted into sets with the pages ordered 1, 2, 3..., 1, 2, 3..., etc.) (page 58).

QUALITY key

When making a copy, press this key to select the type of original you are copying (TEXT or PHOTO) (page 57). When sending a fax, press this key to select a resolution setting (page 77).

Right/left arrow keys: When making a copy, press either of these keys after

selecting an enlargement/reduction setting with the ZOOM key to increase or decrease the setting by 1% (page 56). When sending a fax, press either of these keys to search through your auto-dial fax numbers (page 69).

MENU key

Press this key, followed by the left or right arrow key, to access special functions and settings.

CONTRAST key

Press this key to select a contrast setting when making a copy (page 57) or sending a fax (page 77).

REDIAL key

Press this key followed by the Start key to automatically redial the last number dialled (page 71).

Stop key

Press this key to cancel an operation before it is completed.

COPY key

Press this key to select copy mode (page 53).

SCAN key

Press this key to select scan mode (page 122).

HELP (FAX key and SCAN key)

Press the FAX key and SCAN key simultaneously to print the HELP list, a brief guide to the operation of the machine.

FAX k ey

Press this key to select fax mode (page 67). When in fax mode, press this key to select the Line Monitor function (page 78).

Alarm indicator

This blinks when the toner cartridge nears empty or the drum cartridge is near or at the end of its life. This lights steadily when the toner cartridge is empty, the machine is out of paper, the print compartment cover is open, or when a paper jam has occurred (a message will appear to indicate the problem).

DUPLEX SCAN key

Press this key to copy (page 58) or fax (page 78) multiple two-sided pages.

PRINT STOP key

Press this key to cancel a print job sent to the machine from a computer (page

103).

ENTER key

Press this key to enter or select a setting.

BROADCAST key

Press this key to send the same fax to multiple destinations (page 87).

SPEED key

Press this key to dial a fax number using an abbreviated 2-digit Speed Dial number (page 69).

Number keys

Use these keys to enter the number of copies, dial fax numbers, and enter numbers and letters when storing auto-dial numbers.

Start key

Press this key when you are ready to begin copying, faxing, or scanning. The key can also be pressed in the date and time display of fax mode to show the percentage of memory currently used.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.

Note: The shape of the line cord plug varies by country. An adapter (not shown) is provided in some countries.

Telephone line cord

Output tray

Points to keep in mind when setting up

To ne r cartridge

Document feeder tray

Setup Guide

1. Installation

Drum cartridge

CD-ROM

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Installation

Attaching the trays

Attach the document feeder tray.

Slide the output tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks in place.

Important:

The output tray must be attached correctly or the machine will not operate.

Releasing the scanner

Before plugging in the power cord, pull the scanner release toward you to release the scanner lock.

♦ Caution: Plugging in the power cord without releasing the scanner lock

may damage the machine.

Installation

1. Installation

If you need to move the machine:

♦ In the event that you need to move the machine to a new location,

disconnect the telephone line cord before unplugging the power cord. After you have unplugged the power cord, push the scanner release back in to lock the scanner.

♦ After moving, release the scanner lock first and then plug in the power cord.

Connect the telephone line last.

Installation

Connecting the power cord

Plug the power cord into a 220 - 230 V, 50 Hz, earthed AC outlet (U.K., Eire: 230 V, 50 Hz, earthed (3-prong) outlet; Russia: 220-240 V, 50/60 Hz, earthed outlet).

♦ Caution: Make sure the scanner has been released as explained on the

previous page before plugging in the power cord.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

Note: The shape of the power plug varies by country.

Comments:

♦ The machine does not have a power on/off switch. The power is turned on

and off by simply plugging in or unplugging the power cord.

♦ Whenever you unplug the power cord, wait at least 5 seconds before

plugging it back in.

♦ If your area experiences a high incidence of lightning or power surges, it is

recommended that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Connecting the telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

Note: The shape of the line cord plug varies by country.

♦ Italy: Use the provided adapter to connect the line cord to the wall socket.

TEL. LINE

TEL. SET

Installation

1. Installation

Make sure that the line cord is inserted into the TEL LINE socket. Do not insert it into the TEL. SET socket!

♦ Germany:

In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line. If you don't have the standard NFN-outlet of TELEKOM, you can purchase an NFNadapter at your retailer.

Important:

♦ The facsimile function of this machine is not designed for use on a line

which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the facsimile function in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦ The facsimile function of this machine is not compatible with digital

telephone systems.

Installation

Setting the dial mode (Russia and Poland only):

If you are on a tone dial line, the dial mode must be set to TONE. If you are on a pulse dial line, the dial mode must be set to PULSE.

♦ In Russia the dial mode is initially set to PULSE.

♦ In Poland the dial mode is initially set to TONE.

If you need to change the dial mode setting, follow the steps below.

Note: In all other countries, the dial mode setting is fixed at TONE and cannot be changed.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Select the dial mode:

TONE: PULSE:

5 Press repeatedly to exit.

Display:

FAX SETTING

1: DATE&TIME SET

1:TONE

The display briefly shows your selection, then:

4: RINGER VOLUME

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the machine.

Germany:

The TEL. SET socket is not available on the machine. We recommend that you plug a telephone (for example a cordless phone) into the middle connector of the TAE wall outlet and the fax line cord into the left connector.

Switzerland, Austria:

An extension phone cannot be used.

France:

Connect the extension phone line cord to the plug (on the line cord from the machine) that is inserted in the wall telephone socket.

1 Remove the seal covering the TEL. SET socket.

2 Connect the extension phone line to the TEL. SET socket.

Installation

1. Installation

• U.K.: Use the provided adapter to connect the extension phone line to the

TEL. SET socket.

TEL. LINE

TEL. SET

Installing the Toner Cartridge and Drum Cartridge

The laser printer in the machine uses a toner cartridge and a drum cartridge.

♦ The starter toner cartridge included with the machine can print

approximately 1,500 A4-size pages at 5% page coverage.

♦ When replacing the toner cartridge, use a SHARP AM-30DC toner

cartridge. One cartridge can print about 3,000 A4-size pages at 5% coverage.

♦ The drum cartridge can print approximately 20,000 A4-size pages. When

replacing the drum cartridge, use a SHARP AM-90DR drum cartridge.

Follow the steps below to install the toner cartridge and the drum cartridge.

Note: The quality of the toner cartridge is guaranteed for 18 months after the date of manufacture indicated on the package. The quality of the drum cartridge is guaranteed for 24 months after the date of manufacture indicated on the package.

1 Press the side cover release ➊, open the side cover ➋, and then open

the front cover

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment after the machine has been in operation.

➌.

Installing the Toner Cartridge and Drum Cartridge

2 Remove the new drum cartridge from its packaging.

3 Insert the drum cartridge into the print

compartment, sliding it along the guides.

• Do not touch or allow other objects to

contact the drum (the green cylinder). This may damage the drum. If fingerprints, dust, or other contaminants get on the drum, wipe it gently with a clean cloth.

• Exposure to light for more than several

minutes will damage the drum. Be sure to insert the drum cartridge promptly into the machine.

Grasp this handle to push the cartridge in

• If you find it necessary to leave the

cartridge out of the machine for more than several minutes, wrap the cartridge in black paper.

4 Remove the new toner cartridge from

its packaging. Shake the cartridge side to side four or five times to distribute the toner evenly within the cartridge.

1. Installation

Installing the Toner Cartridge and Drum Cartridge

5 Grasp the cartridge handle and insert

the toner cartridge into the print compartment, sliding it along the guides.

• After inserting the cartridge, press on

the arrow mark to make sure it “clicks” into place.

• Do not touch the roller in the toner

cartridge.

Grasp this handle to insert the cartridge

Press on this mark to make sure the cartridge “clicks” into place

6 Close the front cover ➊ and then the side cover ➋.

• Make sure the side cover is completely closed. Otherwise, light may enter

the print compartment and damage the drum.

Display:

TONER EXCHANGED?

1 = YES, 2 = NO

Installing the Toner Cartridge and Drum Cartridge

7 If you installed a new toner cartridge,

press to select YES (this will reset the toner counter to zero).

NEW TONER?

OK: PRESS START

• If you temporarily removed and then replaced an old toner cartridge for

maintenance or other reason, press to continue using the previous

toner count. (Note: Be sure to press or the machine will not alert you when the toner cartridge is out of toner.)

8 Press .

9 If you installed a new drum cartridge, reset the drum counter as

explained below.

Resetting the drum counter

Each time you install a new drum cartridge, follow the steps below to reset the drum counter to zero.

1. Installation

1 Press and then or

repeatedly until the display at right appears.

2 Press .

3 Press .

4 Press repeatedly to exit.

Display:

LIFE

CLEAR: START KEY

DRUM COUNTER

1: LIFE COUNTER

Installing the Toner Cartridge and Drum Cartridge

Manually resetting the toner counter

When a new toner cartridge is installed, the toner counter is reset in Step 7 on the previous page. The procedure below is normally not necessary; however, it can be used in the event that you need to reset the toner counter manually.

1 Press and then or

repeatedly until the display at right appears.

2 Press .

3 Press .

4 Press repeatedly to exit.

Display:

LIFE

CLEAR: START KEY

TONER COUNTER

3: CLR DRUM COUNT

Loading Printing Paper

You can load up to 250 sheets of A4 paper (max. 80 g/m2) in the paper tray.

Caution!

Do not use the blank side of paper that has already been printed on.

1 Remove the output tray.

2 Insert a stack of paper into the tray,

print side up.

• Important! The stack of paper must not

be higher than the paper height line on the paper tray.

Paper height line

1. Installation

3 Squeeze the sides of the paper guide

as shown and slide it to the slot for the length of the paper you are loading (A4).

Loading Printing Paper

4 Replace the output tray.

Russia only: Using letter/legal size paper (setting the paper size)

The paper size is normally fixed at A4.

In Russia, if you need to use letter or legal size paper, contact your dealer to have the machine adjusted to accept letter/legal paper. Once the machine has been adjusted, use the following procedure to specify whether you are using letter or legal size paper. The initial setting is LETTER.

Note: When the machine has been adjusted to use letter/legal size paper, A4 paper cannot be used.

1 Press (or ) and then .

COPY

SCAN

2 Press .

3 Select the paper size:

LETTER: LEGAL:

Display:

COMMON SETTING

1:LETTER

The display briefly shows your selection, then:

2: AUTO CLEAR

4 Press repeatedly to exit.

Installing the Software

To use the machine as a printer and scanner for your computer, you must install the software and connect a USB cable.The CD-ROM that comes with the machine contains the following software:

♦ MFP Drivers: These consist of the printer driver that allows the machine to

be used as a printer, and the scanner driver that allows you to scan using TWAIN and WIA compliant applications.

♦ Sharpdesk: This is an integrated software environment that makes it easy

to manage image files and launch applications. (Note that Internet Explorer

installed, you will be prompted during the installation procedure to install Internet Explorer

♦ Button Manager: This allows you to initiate scanning from the operation

panel of the machine by selecting one of six preset scan menus.

Minimum system requirements

Operating system:

Port USB 2.0 or 1.1 port

Display: 800 x 600 (SVGA) with 256 colours or more

5.5 or higher is required to install Sharpdesk; if this is not

6.0SP1 from the CD-ROM.)

Windows

Me / 2000 Professional/ XP

1. Installation

Free hard-disk space: 150 MB or more

Other requirements: An environment in which the operating system

can freely operate.

Comments:

♦ USB 2.0 Hi-Speed is only possible if your computer has a USB 2.0 port and

you are using a USB 2.0 cable. In addition, the Microsoft USB 2.0 driver must be preinstalled in your computer, or the USB 2.0 driver for Windows

2000/XP provided through Windows Update must be installed. Note that USB 2.0 Hi-Speed is not possible in Windows

ME.

Installing the Software

♦ To scan the maximum document length (356 mm) using the auto document

feeder at 1200 dpi in full colour, at least 1 GB of memory is required. In addition, at least 600 MB or more of free hard disk space is required on the

drive where your operating system is installed. In Windows possible to scan an A4 size document at 1200 dpi in full color or grayscale (a lower resolution or a smaller scanning area must be selected).

Me, it is not

♦ Note for Windows

Control Panel, System standby must be set to Never. In addition, do not use the standby feature that appears when you shut down Windows.

Me: In the Power Management settings in the

Installing the software

♦ A USB cable is required to connect the machine to your computer. Please

purchase a USB 2.0 or USB 1.1 cable. The USB cable will be connected during the software installation procedure. (If you wish to use USB 2.0 HiSpeed mode and your system meets the requirements for Hi-Speed mode, purchase a USB 2.0 cable. A USB 2.0 certified cable is recommended.)

♦ To install the software on Windows

♦ The windows shown in the following procedure appear in Windows

The windows that appear in other versions of Windows may be slightly different.

Note: In the following instructions, “Windows 2000” indicates Windows 2000 Professional (the software cannot be installed on Windows 2000 Server).

1. Make sure that the USB cable is not connected to your computer. (The

cable will be connected in Step 10.)

♦ If the USB cable is connected, a Plug and Play window will appear. Click

the Cancel button to close the window and disconnect the cable.

2000/XP using the installer, you must

XP.

2. Insert the Sharp CD-ROM into your computer’s CD-ROM drive.

3. In Windows

click the CD-ROM icon.

In Windows double-click the CD-ROM icon.

XP, click the start button, click My Computer, and then double-

Me/2000, double click My Computer on the desktop and then

4. Double-click the setup icon ( ) in the CD-ROM window.

Installing the Software

5. Follow the instructions in the windows that appear.

♦ When the Setup Type Selection window appears, select Standard to

install all software components (this should normally be selected). If you only wish to install certain components, select Custom and then select the components that you wish to install. Note: If you wish to select the folder where Sharpdesk and/or Button Manager are installed, select Custom.

1. Installation

♦ In Windows

the Windows logo test or digital signature, be sure to click Continue Anyway or Yes.

2000/XP, if a warning message appears at any time regarding

6. When the Finish window appears to indicate that the selected packages have

been installed, click Close.

Installing the Software

7. If the installation was a Standard installation, the following window will

appear. Click OK.

♦ If you installed the MFP drivers using a Custom installation and did not

install Sharpdesk, the following window will appear. Click OK and go to Step 10.

8. The following window will appear. Click Yes to restart your computer.

Installing the Software

9. The Search Setup Wizard will appear. Follow the on-screen instructions to

create an index database for Sharpdesk.

10. Make sure that the power cord of the machine is not plugged in (the machine

is powered off), and then connect the USB cable.

1. Installation

♦ Insert one end of the USB cable into the USB port on the machine and the

other end into your computer’s USB port.

Installing the Software

Comments:

♦ Do not connect the AM-400 to a hub to which another AM-300/AM-400 is

connected. If this is done, the AM-400 will not operate correctly.

♦ If you find that your computer does not recogize the machine or operation is

unstable, try connecting the USB cable to a different USB port on your computer, or try a different USB cable (use the shortest possible cable).

11. Plug in the power cord of the machine.

♦ Windows

software on Windows XP below.

♦ Windows

Note: If a warning message regarding the Windows logo test appears (the warning may appear twice), click Yes each time the window appears. This will complete the installation of the software.

♦ Windows

Completing installation of the software on Windows

12. In Windows

that Install the software automatically (Recommended) is selected and click Next (this will install software for using the machine as a scanner).

XP: Go to the procedure for completing installation of the

2000: This completes the installation of the software.

Me: This completes the installation of the software.

XP, the Found New Hardware Wizard will appear. Make sure

Installing the Software

♦ Note for Windows

No, not this time and click Next. Continue from the previous window.

XP SP2: The following window will appear first. Select

♦ If the following warning message appears regarding the Windows logo test,

click Continue Anyway.

1. Installation

13. When the wizard finishes installing the scanner software, click Finish to close

the wizard.

Installing the Software

14. After a brief interval, the Found New Hardware Wizard will appear again to

install software for using the machine as a printer. Make sure that Install the software automatically (Recommended) is selected and click Next.

♦ If the following warning appears regarding the Windows logo test, click

Continue Anyway.

14. When the wizard finishes installing the printer software, click Finish to close

the wizard. This completes the installation of the software on Windows

XP.

Installing the Software

Sharpdesk online guide

For information on using Sharpdesk, view the Sharpdesk online guide on the CD-ROM. To view the online guide, open the Manual folder and then the EnglishA folder on the CD-ROM, and double-click SDUG_Enu.pdf.

Removing the software

In the event that you need to remove the software from your computer, first disconnect the USB cable from your computer and the machine. Open the

Control Panel and select Add or Remove Programs (or Add/Remove Programs). Select SHARP AM-400 Series MFP Driver (or Sharpdesk) from

the list, and click the Change/Remove button (or the Add/Remove button). When prompted to confirm the removal, click OK.

1. Installation

Using the Machine as a Shared Printer on a Network

If the computer to which the machine is connected is on a network, the machine can be used as a shared printer by other computers on the network.

To use the machine as a shared printer on a network, you must:

1. Configure settings on the computer (the server) that is directly connected to the machine.

2. Install the printer driver using Add Printer on all other computers (the clients) that will use the machine as a printer.

♦ If you have not yet installed the software on the server and connected the

machine to the server with a USB cable, do so as explained in the previous section (beginning on page 25) before completing the procedures in this section.

Note: The clients (the computers that are not connected directly to the machine) must be running the same version of Windows or a version that is older than the server.

Configuring settings on the server

Follow the appropriate procedure below for the server’s operating system.

Windows® XP

1. Click the start button and click Printers and Faxes.

2. Right-click the SHARP AM-400 icon and select Sharing.

Using the Machine as a Shared Printer on a Network

3. The following window will appear. Click Network Setup Wizard to run the

wizard.

4. After running the wizard, the following window will appear. Select Share this

printer.

1. Installation

♦ If you would like to change the name, enter a new name (this must be 8

characters or less to allow sharing with Windows® Me computers).

Using the Machine as a Shared Printer on a Network

5. Click OK.

Windows® 2000

1. Click the Start button, point to Settings, and select Printers.

2. Right-click the SHARP AM-400 icon and select Sharing.

3. The following window will appear. Click Shared as.

♦ If you would like to change the name, enter a new name (this must be 8

characters or less to allow sharing with Windows® Me computers).

4. Click OK.

Windows

1. Click the Start button, point to Settings, and select Control Panel.

2. Double-click the Network icon. The Network dialog box will appear. On the

Configuration tab, see if File and Printer Sharing for Microsoft Networks appears in the list of installed network components. If it appears, click the OK button and go to Step 8. If it does not appear, continue from Step 3.

Using the Machine as a Shared Printer on a Network

3. Click the Add button on the Configuration tab.

4. Select Service from the list of network component types and click Add.

5. Select File and printer sharing for Microsoft Networks and click OK.

1. Installation

6. Click OK in the Network dialog box.

♦ If you are asked for your Windows

your CD-ROM drive and click OK.

Me CD-ROM, insert the CD-ROM into

7. You will be prompted to restart your computer. Click OK to restart.

8. Click the Start button, point to Settings, and select Printers.

9. Right-click the SHARP AM-400 icon and select Sharing.

10. Select Shared as on the Sharing tab.

Using the Machine as a Shared Printer on a Network

♦ If you would like to change the name, enter a new name (this must be 8

characters or less).

11. Click OK.

Installing the printer driver on the clients

The printer driver must be installed on each client using Add Printer. Follow the appropriate procedure below for the operating system that each client is running.

♦ Each client can only print to one AM-400 printer. It is not possible to install

printer drivers for multiple AM-400 printers connected to the network (or directly to the client) and switch between those printers.

Note: If the server is running Windows® XP or 2000, it may be necessary to set up an account for each client on the server before installing the printer driver to allow the clients to select and use the machine.

Windows® XP

1. Click the start button and click Printers and Faxes.

2. Click Add a printer. The Add Printer Wizard will appear. Click Next.

Using the Machine as a Shared Printer on a Network

3. The following window will appear. Select A network printer, or a printer

attached to another computer and click Next.

4. Select Browse for a printer and click Next.

1. Installation

5. Select the AM-400 from the list of shared printers and click Next.

6. Select Yes if you would like to use the AM-400 as the default printer and click

Next.

Using the Machine as a Shared Printer on a Network

7. Click Finish.

Windows® 2000

1. Click the Start button, point to Settings, and select Printers.

2. Double-click the Add Printer icon. Click Next in the Add Printer Wizard.

3. The following window will appear. Select Network printer and click Next.

4. Select Type the printer name, or click Next to browse for a printer and

click Next.

Using the Machine as a Shared Printer on a Network

5. Select the AM-400 from the list of shared printers and click Next.

6. Select Yes if you would like to use the AM-400 as the default printer. Click

Next.

7. Click Finish.

Windows® Me

1. Click the Start button, point to Settings, and select Printers.

2. Double-click the Add Printer icon. Click Next in the Add Printer Wizard.

3. The following window will appear. Select Network printer and click Next.

1. Installation

4. The following window will appear. Click Browse.

Using the Machine as a Shared Printer on a Network

5. Select the AM-400 from the list of shared printers and click Next.

6. If the server is running Windows

appear. Click Have Disk and click Next. If the server is running Windows® Me, go to Step 10.

XP or 2000, the dialog box below will

7. Click Browse.

8. Navigate to your CD-ROM drive and open the Driver folder, the Printer folder,

and then the EnglishA folder. Select WinMe9x and click OK.

Using the Machine as a Shared Printer on a Network

9. The following window will appear. Click Next.

10. Select Yes if you would like to use the AM-400 as the default printer and click

Next.

1. Installation

11. Select Yes if you would like the printer to print a test page. Click Finish.

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained in the following section.

Once you enter this information, it will automatically appear at the top of each fax page you send.

QUALITY

E-SORT

COPY SCAN FAX

FAX

ZOOM

PRINT STOP

DUPLEX SCAN

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press

FAX

2 Press .

3 Press .

CONTRAST

ENTER

REDIAL

BROADCAST

SPEED

Display:

FAX SETTING

1: DATE&TIME SET

ENTER FAX NUMBER

4 Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

5 Press .

ENTER

Entering Your Name and Fax Number

6 Enter your name by pressing number keys for each letter as shown in

the chart below. Up to 24 characters can be entered.

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter. To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: # @ . - _ / ! $ % & ’ ( ) + , : ; = ? [ ] { } +

Note: National characters of the selected display language will appear at the end of the symbol list. (For some languages, no national characters will appear.)

1. Installation

7 Press .

ENTER

8 Press repeatedly to exit.

Display:

3: DIAL MODE

Setting the Date and Time

The date and time appear in the fax mode display and are printed at the top of every page you fax. Set the date and time as explained below.

♦ If you will not be using fax mode, the date and time do not need to be set.

♦ Note that the date and time will need to be reset if the machine is

unplugged or a power failure occurs. When the date and time need to be set, the following messages appear in fax mode:

01/01 12:00 FAX

COPY SCAN FAX

FAX

DATE/TIME UNSET

QUALITY

E-SORT

ZOOM

PRINT STOP

DUPLEX SCAN

ENTER

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Enter a two-digit number for the day

(“01” to “31”). Example: the 5th

CONTRAST

REDIAL

BROADCAST

SPEED

The currently set date appears:

Display:

FAX SETTING

1: DATE&TIME SET

DATE 01-01-2005

DATE 05-01-2005

• To correct a mistake, press .

Setting the Date and Time

5 Enter a two-digit number for the month

(“01” for January, “02” for February, “12” for December, etc.).

Example: February

6 Enter the year (four digits).

Example: 2005

DATE 05-02-2005

The currently set time appears (example):

TIME 00:00

7 Enter a two-digit number for the hour

(“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

8 Press to start the clock.

ENTER

05-FEB 09:25

2: OWN MNUMBER

9 Press repeatedly to exit.

Note: In some countries, the time setting will change automatically at the beginning and end of summertime.

1. Installation

General Machine Settings

Ringer

Like a telephone, the machine will ring to alert you when a call comes in. To adjust the volume of the ringer or turn it off, follow the steps below.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press a number key to select the

desired volume setting:

: HIGH

: MIDDLE

: LOW

: OFF

5 Press repeatedly to exit.

Display:

FAX SETTING

1: DATE&TIME SET

1: HIGH

The display briefly shows your selection, then:

5: ALARM VOLUME

General Machine Settings

Alarm volume

The machine sounds a three-beep alarm to alert you when an error occurs during fax transmission or reception. To adjust the volume of the alarm or turn it off, follow the steps below.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press a number key to select the

desired volume setting:

: HIGH

: LOW

: OFF

Display:

FAX SETTING

1: DATE&TIME SET

1: HIGH

The display briefly shows your selection, then:

1: DATE&TIME SET

1. Installation

5 Press repeatedly to exit.

General Machine Settings

Auto clear

After a fax or copy job is completed, the machine will automatically return all temporary copy settings or all temporary fax settings to the default settings if 60 seconds elapses without any keys being pressed on the operation panel. If desired, you can change the amount of time that must elapse to 30 seconds or 120 seconds, or turn auto clear off so that temporary settings are never automatically cleared.

1 Press (or ) and then .

COPY

SCAN

2 Press .

3 Press a number key to select the

desired setting:

: 30 SEC

: 60 SEC

: 120 SEC

: OFF

4 Press repeatedly to exit.

Display:

COMMON SETTING

1: 30 SECONDS

The display briefly shows your selection, then:

3: KEY TONE

General Machine Settings

Key tone off

The machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.

1. Installation

1 Press (or ) and then .

COPY

SCAN

2 Press .

Display:

COMMON SETTING

1: ON, 2: OFF

3 Press to turn on the key tone or to turn off the key tone.

4 Press repeatedly to exit.

General Machine Settings

Selecting the display language

If desired, you can change the language used in the display, reports and lists.

♦ Note: This setting is not available in some countries.

1 Press (or ) and then .

COPY

SCAN

2 Press .

3 Press or until the desired

language appears and then press

ENTER

• The selections that are available vary by country.

4 Press repeatedly to exit.

Display:

COMMON SETTING

1: ENGLISH

The display briefly shows your selection, then:

1: PAPER SIZE

2. Copying

Making a Copy

To make a copy, you can place the original on the document glass or insert it into the auto document feeder.

♦ The auto document feeder allows you to load up to 20 A4-size originals at

once.

1 Press to select copy mode.

COPY

Enlarge/ reduce ratio

Display:

∗∗ COPY ∗∗

100% A4 01

Paper size

2. Copying

Number of copies

Making a Copy

2 Place the original on the document glass or in the auto document

feeder.

Using the document glass:

Open the document glass cover and place the original face down on the glass with the top edge against the document guide.

• Make sure the centre of the original is

aligned with the centre mark on the document guide, and then close the cover.

• Note: The document glass is not

suitable for making copies of books or other bound documents (the surface to be copied must lie flat on the glass).

Using the auto document feeder:

Adjust the document guide to the width of your original(s), and then insert the originals face up into the feeder.

• Up to 20 A4-size sheets can be

inserted at once.

• For detailed information on using the

auto document feeder and the types of originals that can be used, see pages 62 to 64.

Note: If an original is placed in both the auto document feeder and on the document glass, the original in the auto document feeder will be copied.

3 The default temporary copy settings are as follows. To change a setting,

see the following section, Selecting Temporary Copy Settings.

• Enlarge/reduce: 100%

• Number of copies: 1

• Quality: TEXT

(Note: The default quality setting can be changed as explained on page

59.)

Making a Copy

• Contrast: Medium (bar at mid-point)

(Note: The default contrast setting can be changed as explained on page

61.)

• E-Sort (collating sets of copies): OFF

• Duplex Scan: OFF

Note: After temporary copy settings are selected, the settings will revert to the above default settings if the auto clear time elapses without any keys being

pressed on the operation panel (see page 50). You can also press to reset the settings to the default settings.

4 When you are ready to make the copy, press .

• If Duplex Scan is selected:

After the stack of originals is fed through the auto document feeder, turn the entire stack over (do not change the order of the pages or remove any

pages), insert it into the auto document feeder again, and press .

2. Copying

• If you are using the document glass to copy multiple originals and E-

Sort is selected:

After the original is scanned, the following alternating messages will appear:

[START] NEXT SCAN

Remove the original from the document glass, place the next original, and

press . Repeat until all originals have been scanned. After the last

original has been scanned, press to begin printing the copies.

Maximum original size when using the document glass

The maximum original size that can be used on the document glass is A4. The maximum scanning width is 208 mm, and the top and bottom 4 mm of the original cannot be scanned.

[#] START PRINT

Selecting Temporary Copy Settings

If MEMORY IS FULL appears...

If the memory becomes full while multiple originals are being scanned using the auto document feeder, MEMORY IS FULL will appear in the display.

♦ Press if you want to make copies of only the originals that have

already been scanned. The remaining originals will be ejected from the feeder.

♦ Press if you want to cancel the copy job.

Selecting Temporary Copy Settings

You can adjust one or more of the following temporary copy settings before

pressing to begin copying.

Enlarge/reduce

ZOOM

Press one or more times until the desired enlargement or reduction percentage appears in the display. The preset percentages are 100%, 78%,

64%, 50%, 25%, 400%, 200%, and 129%.

♦ After selecting one of the above preset percentages, you can also press

The maximum percentage is 400% and the minimum percentage is 25%.

When the desired percentage appears, press the key.

Example: Press 3 times and then to select 64%

COPY RATIO: 64%

or to increase or decrease the percentage in increments of 1%.

ENTER

ZOOM

ENTER

64% A4 01

Selecting Temporary Copy Settings

Number of Copies

If you wish to make more than one copy of the original (or of each original if you have loaded multiple originals in the auto document feeder), press the number keys to enter the number of copies.

♦ The maximum number is 99.

♦ To clear a mistake, press .

2. Copying

Example: Press for 5 copies

100% A4 05

Quality

Adjust this setting to match the type of original you are copying. Selections

are TEXT and PHOTO. To change the setting, press until the desired

selection appears in the display and then press .

QUALITY

ENTER

Note: TEXT may not produce a satisfactory result with certain types of

originals. If you find that the result is not satisfactory when TEXT is selected, try PHOTO.

TEXT

QUALITY

PHOTO

ENTER

Contrast

To adjust the contrast, press repeatedly (or press followed by

or ) to increase or decrease the length of the bar in the display.

Make the bar shorter (for less contrast) when copying a dark original. Make the bar longer (for more contrast) when copying a faint original. When the bar

CONTRAST CONTRAST

is the desired length, press .

ENTER

Selecting Temporary Copy Settings

E-Sort (collating sets of copies)

To sort the copies as shown below under “Sorted”, first set the number of

copies per original (at least “2” copies must be set), and then press once or twice so that “E-SORT ON” appears.

E-SORT

E-SORT ON

100% SORT 02

Originals

Example: Two copies each of three originals

Sorted

(SORT COPY)

Not sorted (MULTI COPY)

Duplex Scan

Duplex Scan provides a convenient method for making copies of multiple twosided originals using the auto document feeder. When this setting is selected, after the stack of originals is fed through the auto document feeder the first time, you simply turn the stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder again, and press

to scan the back side of the originals. The machine will automatically

sort the copies into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Note that any blank sides must be included when scanning the pages (if the

number of pages is not equal each time the machine scans the stack, an error will result).

To select Duplex Scan, press once or twice so that “DUPLEX SCAN

ON” appears, and then press .

DUPLEX SCAN ON

DUPLEX SCAN

ENTER

100% A4 01

Permanent Copy Settings

The following copy settings remain in effect until they are changed. These settings do not revert to the default settings when the auto clear time elapses

or when is pressed.

Default copy quality setting

The default quality setting (page 57) is “TEXT” (this is the setting that is used if you do not make a selection). If desired, you can change the default quality setting to “PHOTO”.

Display:

1 Press and then or

until the display at right appears.

2 Press .

3 Select the default quality setting:

TEXT: PHOTO:

COPY SETTING

1: TEXT

The display briefly shows your selection, then:

2: COPY RESO.

4 Press repeatedly to exit.

2. Copying

Permanent Copy Settings

Copy resolution

The copy resolution is initially set to 300 dpi. If you need a sharper image, follow the steps below to change the setting to 600 dpi.

Display:

1 Press and then or

until the display at right appears.

COPY SETTING

2 Press .

3 Select the resolution setting:

300 DPI: 600 DPI:

4 Press repeatedly to exit.

1: 300 DPI

The display briefly shows your selection, then:

3: COPY CONTRAST

Permanent Copy Settings

Default copy contrast setting

The default contrast setting (page 57) is medium (this is the setting that is used if you do not make a selection). If desired, you can change the default contrast to a higher or lower level.

1 Press and then or

until the display at right appears.

2 Press .

3 Press to decrease the default contrast level, or to increase the

4 Press .

default contrast level.

ENTER

Display:

COPY SETTING

-[ ■ ■ ■ ]+

The display briefly shows your selection, then:

1: COPY QUALITY

5 Press repeatedly to exit.

2. Copying

Using the Auto Document Feeder

Size and weight of originals that can be fed through the auto document feeder

Minimum document size:

Minimum size Minimum weight

148 mm

182 mm

52 g/m²

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.

Up to 20 sheets at once:

Size: A4 (210 x 297 mm) Max. weight: 80 g/m

Letters or graphics on the edges of a document will not be scanned.(The maximum scanning width is 208 mm,

1 sheet at a time (manual feeding):

Max. size: 216 x 356 mm Max. weight: 157 g/m

4 mm

Letters in the shaded area will

208 mm

not be scanned.

and the top and bottom 4 mm of the document cannot be scanned.)

4 mm

Using the Auto Document Feeder

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slippery coated surface should be copied or faxed from the document glass.

Loading the Document

Up to 20 A4 size sheets can be placed in the auto document feeder at once. The sheets will automatically feed into the machine starting from the top sheet.

♦ If you need to send or copy more than the maximum number of sheets,

place the additional sheets gently and carefully in the feeder under the last sheet while the last sheet is being scanned. Do not try to force the sheets

in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick sheets which must be

loaded one at a time, insert each sheet into the feeder as the previous sheet is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document.

2. Copying

Copying onto Envelopes and Cards

2 Insert the document face up into the

document feeder. The top edge of the document should enter the feeder first.

• DOCUMENT READY will appear briefly

in the display.

• You can now continue with a copy, fax,

or scan operation.

Copying onto Envelopes and Cards

To copy onto envelopes, cards, and other special sizes of paper, use the bypass tray on the side of the machine.

The bypass tray can be used to copy onto the following sizes: Letter (216 x 279 mm) Legal (216 x 356 mm) A4 A5 Envelope #10 (ENVELOPE:COM10) (105 x 241 mm) Envelope Monarch (ENV.:MONARCH) (98 x 191 mm) Envelope DL (ENV.:ISO DL) (110 x 220 mm) A6 (European postcard) (105 mm x 148 mm)

♦ Only one sheet (envelope, card, etc.) can be inserted at a time in the

bypass tray.

1 Press to select copy mode.

COPY

Display:

∗∗ COPY ∗∗

100% A4 01

Copying onto Envelopes and Cards

2 Place the original on the document glass or in the auto document

feeder.

Using the document glass:

Open the document glass cover and place the original face down on the glass with the top edge against the document guide.

• Make sure the center of the original is

aligned with the center mark on the document guide, and then close the cover.

Using the auto document feeder:

Adjust the document guide to the width of your original, and then insert the original face up into the feeder.

• Multiple originals (maximum A4 size)

can be placed.

2. Copying

3 Adjust the document guides on the

bypass tray to the width of the sheet or envelope.

Copying onto Envelopes and Cards

4 Insert the sheet or envelope into the

bypass tray as shown with the print side face down.

• When inserting an envelope, the flap

should be positioned on the left side as shown.

Note: If you find it necessary to remove the sheet or envelope, press this release and open the side cover first.

BYPASS PAPER!

IF COPY, PRESS

SET PAPER SIZE

1: LETTER

ENTER

5 Press .

6 Press or until the correct size appears in the display.

7 Press .

• Changing the size setting: If you need to change the size setting, press

(if the number of copies setting is other than 1, press twice).

“PAP. SIZE RESET?” will appear. Press to select YES and then reset the paper size.

8 Select temporary copy settings as needed and then press to begin

copying.

• If you placed multiple originals in the auto document feeder or set the

number of copies to more than “1”, copying will stop after the first copy is made and the display will alternately show SET BYPASS PAPER and the required paper size. When you insert the next sheet or envelope in the bypass tray, the next copy will start automatically.

3. Sending Faxes

Sending a Fax

Follow the steps below to send a fax. To dial the fax number of the receiving machine, you can either directly enter the number with the number keys

(Direct Keypad Dialling), or press and enter a two-digit Speed Dial number (Speed Dialling).

♦ To use a Speed Dial number, you must first store the number in the

machine as explained on page 72.

SPEED

♦ You can perform the following procedure even when the machine is already

busy sending or receiving a fax. In this case, the fax transmission will be stored in the machine’s memory and performed once all previously stored jobs have been completed.

1 Make sure that the date and time

display of fax mode appears (if needed

press ).

FAX

Display:

∗∗ FAX ∗∗

10/03 11:37 FAX

Date and time

Reception mode (page 95)

Faxes

3. Sending

Sending a Fax

2 Place the original on the document glass or in the auto document

feeder.

Using the document glass:

Open the document glass cover and place the original face down on the glass with the top edge against the document guide.

• Make sure the centre of the original is

aligned with the centre mark on the document guide, and then close the cover.

Using the auto document feeder:

Adjust the document guide to the width of your original(s), and then insert the originals face up into the feeder.

• Up to 20 A4-size sheets can be

inserted at once.

• For detailed information on using the

auto document feeder and the types of originals that can be used, see pages 62 to 64.

♦ If an original is placed in both the auto document feeder and on the

document glass, the original in the auto document feeder will be faxed.

♦ When the document glass is used to send a fax, the document image

printed by the receiving machine may be reduced slightly more than when the auto document feeder is used, and there may be a slightly larger margin at the bottom of the page (this will depend on the size of paper used by the receiving machine).

Sending a Fax

3 The default temporary fax settings are as follows. To change a setting,

see Selecting Temporary Fax Settings on page 77.

• Resolution: STANDARD

(Note: The default resolution setting can be changed as explained on page

84.)

• Contast: NORMAL

• Duplex Scan: OFF

• Line monitor: OFF

(Note: The default Line Monitor setting can be changed as explained on page 85.)

Note: After temporary fax settings are selected, the settings will revert to the above default settings if the auto clear time elapses without any keys being

pressed on the operation panel (see page 50). You can also press to reset the settings to the default settings.

4 Enter the number of the receiving machine using one of the following

methods:

Faxes

3. Sending

• Direct Keypad Dialling: Press the number keys to enter the fax number.

Note: If a pause is required between any of the digits to access a special

service or an outside line, press . The pause will appear as a hyphen. Several pauses can be entered in a row.

• Speed Dialling: Press and enter the 2-digit Speed Dial number that

has been stored for the receiving fax machine (see page 72).

Example: Speed Dial 01:

SPEED

REDIAL

SPEED

• Search Dialling: If you cannot remember which Speed Dial number you

stored a destination in, you can press or until the destination appears in the display (the name programmed for the destination will

appear, or the fax number if no name was programmed).

Sending a Fax

5 Check the display. If the name or number shown is correct, press .

• If you made a mistake when entering a number, press to backspace

and clear one digit at a time, and then re-enter the correct digit(s).

6 Scanning of the original(s) will begin.

• If you are using the auto document feeder:

After the originals are scanned, the machine will dial the receiving machine and send the fax. If the machine is busy with a previously stored job, the fax job will be stored in memory and then transmitted once the machine is free.

• If Duplex Scan is selected: After the stack of originals is fed through the

auto document feeder, turn the entire stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder

again, and press . After scanning is finished, the machine will dial the receiving machine and send the fax. If the machine is busy with a

previously stored job, the fax job will be stored in memory and then transmitted once the machine is free.

• If you are using the document glass:

After the original is scanned, the following alternating messages will appear:

START: CONT. READ

Remove the original from the document glass, place the next original, and

press . Repeat until all originals have been scanned. After the last

original has been scanned, press to end scanning. The machine will dial the receiving machine and send the fax. If the machine is busy with a

previously stored job, the fax job will be stored in memory and then transmitted once the machine is free. Note: If no keys are pressed for one minute after the original is scanned, fax transmission will begin automatically (or the job will be stored).

# KEY: END OF SET

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a

Transaction Report to inform you of the problem (see page 130).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

Sending a Fax

♦ Press if you want to transmit the pages which have been stored up to

that point in memory. If you are using the auto document feeder, the remaining pages will feed out without being scanned. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press if you want to cancel the entire transmission.

Using the REDIAL key

When sending a fax, you can also automatically redial the last number dialled by the machine. Follow the fax sending procedure on the previous

pages. In Step 4, press , make sure the number that appears in the

display is the number you wish to dial, and then press . Scanning of the originals will begin (see Step 6).

REDIAL

Faxes

3. Sending

Storing a Number for Speed Dialling

You can dial a fax number by pressing and entering a two-digit number. This is called Speed Dialling.

SPEED

♦ To use Speed Dialling, you must first store the full fax number in the

machine and select a two-digit Speed Dial number for it. One hundred Speed Dial numbers are available (00 to 99).

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press .

Display:

FAX S ETTING

1: SPEED DIAL

1: NEW, 2: CHANGE

ENTER FAX NUMBER

5 Enter the fax number by pressing the number keys (max. of 60 digits).

(Note: A space cannot be entered.)

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several pauses can be entered in a row.

6 Press .

ENTER

REDIAL

Storing a Number for Speed Dialling

7 Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 8.)

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter. To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

# @ . - _ / ! $ % & ’ ( ) + , : ; = ? [ ] { } + Note: National characters of the selected display language will appear at the end of the symbol list. (For some languages, no national characters will appear.)

Faxes

3. Sending

8 Press .

ENTER

SUPER G3

1: ON, 2: OFF

Storing a Number for Speed Dialling

9 Press if you want the machine to

use Super G3 mode (the fastest transmission mode) when using this

number. Press if you do not want the machine to use Super G3 mode.

STORED #01 OK?

NO: SET SPEED #

YES: PRESS ENTER

• Press for OFF if line errors

frequently result when Super G3 mode is used.

Note: “#01” is shown as an example above.

• Note that even when ON is selected,

Super G3 mode is used only if the other machine also supports Super G3 mode.

10 The display will show the next available Speed Dial number. If that

number is acceptable, press . If not, enter the desired two-digit

number and press .

ENTER

11 Return to Step 4 to store another number, or press repeatedly to

exit.

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 129.

Storing a Number for Speed Dialling

Editing and deleting auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press .

Display:

FAX SETTING

1: SPEED DIAL

1: NEW, 2: CHANGE

1: EDIT, 2: CLEAR

5 Press to edit a number, or to delete a number.

6 Enter the 2-digit Speed Dial number that you wish to edit or delete (for

example, press ), or press or until the name or fax

number of the destination appears in the display and press .

• If you pressed for CLEAR in Step 5, go to Step 12.

ENTER

Faxes

3. Sending

7 If you selected EDIT in Step 5, make the desired changes to the number.

• To move the cursor to the right, press . When the cursor is over a digit

that you wish to change, simply enter the new digit. The new digit will

replace the old digit. To backspace and clear digits, press .

• If you do not wish to change the number, go directly to Step 8.

Storing a Number for Speed Dialling

8 Press .

ENTER

9 Make the desired changes to the name.

• To move the cursor to the right, press . When the cursor is over a letter

that you wish to change, press the appropriate number key repeatedly until the desired letter appears (see Step 7 on page 73). The new letter will

replace the old letter. To backspace and clear letters, press .

• If you do not wish to change the name, go directly to Step 10.

10 Press .

ENTER

SUPER G3

1: ON, 2: OFF

11 Press if you want the number to use Super G3 mode. Otherwise

press .

12 Return to Step 4 to edit or delete another number, or press

repeatedly to exit.

Selecting Temporary Fax Settings

You can adjust one or more of the following temporary fax settings before

pressing to begin transmission.

Resolution

The following resolution settings are available for faxing:

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

Faxes

3. Sending

HALF TONE Use HALF TONE for photographs and

To select a resolution setting, press until the desired setting appears in

the display and then press .

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

illustrations. The original will be reproduced in 256 shades of gray.

QUALITY

ENTER

Contrast

Three contrast settings are available for faxing: LIGHT (for dark originals), NORMAL, and DARK (for faint originals).

To adjust the contrast, press until the desired setting appears in the

display and then press .

CONTRAST

ENTER

Selecting Temporary Fax Settings

Duplex Scan

Duplex Scan provides a convenient method for faxing multiple two-sided originals using the auto document feeder. When this setting is selected, after the stack of originals is fed through the auto document feeder the first time, you simply turn the stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder again, and press

to scan the back side of the originals. The machine will automatically

transmit the pages in the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Note that any blank sides must be included when scanning the pages (if the

number of pages is not equal each time the machine scans the stack, an error will result).

To select Duplex Scan, press once or twice so that “DUPLEX SCAN

ON” appears, and then press .

DUPLEX SCAN

ENTER

Line Monitor

Select this setting when you wish to listen to the line (hear the dial tone, fax tones, etc.) through the machine’s speaker during a fax transmission. This is useful when you wish to make sure that the receiving machine is responding correctly.

To select Line Monitor, press one or more times until MONITOR ON appears in the display.

♦ The Line Monitor setting automatically reverts to the default setting after the

fax transmission is finished.

FAX

Other Fax Transmission Settings

Checking and cancelling stored fax jobs

Follow the steps below to check the fax jobs that are waiting in memory for transmission. You can also use this procedure to cancel a stored fax job.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

Display:

FAX SETTING

2 Press . The first job will appear in the display.

3 Press or to scroll through the jobs.

4 To cancel a job, scroll until the job

appears and then press .

CANCEL?

ENTER

1: YES, 2: NO

5 Press to cancel the job.

6 When you have finished checking the jobs, press repeatedly to

exit.

Faxes

3. Sending

Other Fax Transmission Settings

Automatic redialling when the line is busy

If you use Direct Keypad Dialling, Speed Dialling, or Search Dialling to send a fax and the line is busy, the machine will automatically redial the number. The machine will make two redial attempts at intervals of five minutes.

♦ To cancel a job that is waiting for automatic redialling, follow the procedure

in Checking and cancelling stored fax jobs on page 79. (When you scroll to the job during the procedure, the number or name of the destination will alternate with RECALL: BUSY in the display.)

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before the set number of redial attempts are made.

Recall interval for automatic redialling when the line is busy

If desired, you can change the interval at which the machine makes automatic redialling attempts when the line is busy.

♦ The initial setting is “05” minutes.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press 3 times.

4 Press the numeric keys to enter the

desired interval in minutes (any 2-digit number from 01 to 15; 04 to 15 in Poland).

Example: 1 minute

Display:

FAX SETTING

1: AUTO RECALL

ENTER (01 - 15) 05

RECALL INTERVAL

The display briefly shows your selection, then:

2: RECALL TIMES

Other Fax Transmission Settings

5 Press repeatedly to exit.

Recall times for automatic redialling when the line is busy

If desired, you can change the maximum number of automatic redialling attempts made when the line is busy.

♦ The initial setting is “02” times.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press twice.

4 Press .

5 Press the numeric keys to enter the

desired number of recall attempts (any 2-digit number from 00 to 14; 00 to 09 in Poland).

Example: 5 attempts

Faxes

3. Sending

Display:

FAX SETTING

1: AUTO RECALL

1: RECALL INTERV.

ENTER (00 - 14) 02

RECALL TIMES

The display briefly shows your selection, then:

1: RECALL INTERV.

6 Press repeatedly to exit.

Other Fax Transmission Settings

Automatic redialling after a line error

If you use Direct Keypad Dialling, Speed Dialling or Search Dialling to send a fax and a line error occurs during the transmission, the machine will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The machine will make one attempt at retransmission after an interval of two minutes.

♦ To cancel a job that is waiting for automatic redialling, follow the procedure

in Checking and cancelling stored fax jobs on page 79. (When you scroll to the job during the procedure, the number or name of the destination will alternate with RECALL: ERROR in the display.)

Recall interval for automatic redialling after a line error occurs

If desired, you can change the interval after which the machine makes an automatic redialling attempt when a line error occurs.

♦ The initial setting is “02” minutes.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press .

5 Press .

Display:

FAX SETTING

1: AUTO RECALL

1: RECALL [BUSY]

1: RECALL INTERV.

ENTER (01 - 15) 02

RECALL INTERVAL

Other Fax Transmission Settings

6 Press the numeric keys to enter the

desired interval in minutes (any 2-digit number from 01 to 15; 04 to 15 in Poland).

Example: 1 minute

The display briefly shows your selection, then:

2: RECALL TIMES

7 Press repeatedly to exit.

Recall times for automatic redialling after a line error occurs

You can select “0” or “1” for the number of automatic redialling attempts after a line error occurs.

♦ The initial setting is “1”.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

Display:

FAX SETTING

1: AUTO RECALL

Faxes

3. Sending

3 Press .

4 Press twice.

5 Press the numeric keys to enter the

desired number of recall attempts (0 or

1). Example: 0 attempts

6 Press repeatedly to exit.

1: RECALL [BUSY]

ENTER (0 - 1) 1

RECALL TIMES

The display briefly shows your selection, then:

1: RECALL INTERV.

Other Fax Transmission Settings

Default resolution for faxing

The default resolution for faxing is initially set to STANDARD. If desired, you can change the default resolution to FINE or SUPER FINE.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Select the resolution setting:

: STANDARD

: FINE

: SUPER FINE

5 Press repeatedly to exit.

Display:

FAX SETTING

1: AUTO RECALL

The display briefly shows your selection, then:

3: LINE MONITOR

Using an Extension Phone to Send a Fax

Default Line Monitor setting

The default setting for Line Monitor (listening to the line and fax tones through the speaker during a fax transmission) is initially MONITOR OFF. If desired, you can change the default setting to MONITOR ON.

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press twice.

3 Press to select MONITOR ON or

to select MONITOR OFF.

Display:

FAX SETTING

1: MONITOR ON

The display briefly shows your selection, then:

4: TIMER SEND

4 Press repeatedly to exit.

Using an Extension Phone to Send a Fax

If you have connected an extension phone as explained on page 15, you can use the extension phone to send a fax.

♦ Using an extension phone to send a fax allows you to listen to the line and

talk to the other party before faxing.

Faxes

3. Sending

♦ This procedure cannot be used when the machine is busy with another job.

Note that if the transmission is not sucessful because the line is busy or a line error occurs, automatic redialling will not take place.

1 Make sure that the date and time display of fax mode appears (if needed

press ).

FAX

Using an Extension Phone to Send a Fax

2 Place the original on the document glass or in the auto document

feeder.

• If the document glass is used, only one page can be transmitted.

• If needed, select the resolution and/or contrast.

3 Pick up the extension phone, listen for the dial tone, and dial the fax

number of the receiving machine using the keypad of the extension phone.

4 Depending on the setting of the other machine, you will either hear a fax

tone or the other person will answer.

• If the other person answers, ask them to press their Start key. This causes

the other machine to issue a fax tone.

5 When you hear the fax tone, press

on the machine.

6 Press to select SEND. Replace the extension phone.

• Transmission will begin.

MANUAL MODE

1:SEND, 2:RECEIVE

Broadcasting (Sending a Fax to Multiple Destinations)

This function allows you to send the same fax to as many as 100 different destinations in just one operation.

♦ When sending to multiple destinations, only destinations that have been

stored as Speed Dial numbers can be selected (full fax numbers cannot be dialled).

1 Make sure that the date and time display of fax mode appears (if needed

press ).

2 Place the original on the document glass or in the auto document

feeder.

• If needed, select temporary fax settings such as the resolution and

FAX

contrast.

Faxes

3. Sending

3 Press

BROADCAST

BROADCAST MODE

ENTER SPEED # OR

SELECT BY ,

4 Select a destination using one of the methods below.

• Enter the 2-digit Speed Dial number of the destination.

• Press or until the name of the destination appears in the display

5 Press to store the destination.

(if no name was stored, the number will appear).

ENTER

Broadcasting (Sending a Fax to Multiple Destinations)

6 Repeat Steps 4 and 5 for each of the other destinations to which you

wish to send the fax (maximum of 100).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

7 When you are ready to begin transmission, press .

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into a Group (see Storing numbers in a Group which follows), you can perform the broadcasting operation using the following simplified procedure:

1 Make sure that the date and time display of fax mode appears (if needed

press ).

FAX

2 Place the original on the document glass or in the auto document

feeder.

• If needed, select temporary fax settings such as the resolution and

contrast.

3 Press once or twice to display Group 1 or Group 2.

4 Press . Transmission will begin.

Broadcasting (Sending a Fax to Multiple Destinations)

Storing numbers in a Group

Groups allow you to send a fax to a group of fax machines by simply specifying the appropriate Group. To store a group of numbers in a Group, follow the steps below.

♦ Two groups are available, Group 1 and Group 2.

♦ Up to 100 numbers can be stored in each Group.

Only Speed Dial numbers can be stored in a Group. Full numbers cannot be stored.

1 Make sure that the date and time

Display:

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press to select SET.

• Note which Group number (Group 1 or

Group 2) appears in the display. This is the number of the Group you are storing.

The first available Group appears:

FAX S ETTING

1: SPEED DIAL

1: SET, 2: CLEAR

GROUP 1

ENTER SPEED # OR

SELECT BY ,

5 Select a destination using one of the methods below.

• Enter the 2-digit Speed Dial number of the destination.

• Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

Faxes

3. Sending

6 Press to store the destination.

ENTER

Broadcasting (Sending a Fax to Multiple Destinations)

7 Repeat Steps 5 and 6 for each of the other destinations that you want to

include in the Group (maximum of 100).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

8 When you have finished storing the destinations, press .

ENTER

9 Press repeatedly to exit.

Deleting a Group

Follow the steps below to delete a Group.

Display:

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

FAX S ETTING

1: SPEED DIAL

1: SET, 2: CLEAR

4 Press to select CLEAR.

5 Enter the number of the Group that you want to clear.

Example:

6 Press .

ENTER

GROUP CLEAR

ENTER GROUP #

Timer Transmission

7 Press repeatedly to exit.

Timer Transmission

The Timer function allows you to store a fax job to be transmitted automatically at a specified time. Up to four timer fax jobs can be stored at once, and the time of each can be specified up to a week in advance.

♦ You can use this function to take advantage of off-peak rates without having

to be there when the fax is sent.

Note: If a power failure occurs or the machine’s power cord is unplugged after a timer transmission job is stored, the job will be cleared from memory. When the power is restored, a MEMORY CLEAR report will be printed to inform you that the job was cleared. If this happens, store the job again.

1 Make sure that the date and time display of fax mode appears (if needed

press ).

FAX

2 Place the original on the document glass or in the auto document

feeder.

3 Press .

4 Press .

5 Press .

Display:

FAX S ETTING

1: AUTO RECALL

1: SET, 2: CLEAR

Faxes

3. Sending

Timer Transmission

6 Press to select SET.

• Note which Timer number (Timer 1, 2,

3, or 4) appears in the display. This is the number of the Timer job you are storing.

The first available Timer number appears:

TIMER NUMBER=1

ENTER TIME

7 Enter the time at which you want the fax to be sent.

• Enter two-digits for the hour (“00” to “23”) and two-digits for the minute (“00”

to “59”). Example: 9:25

8 Enter a number as follows to select the day of the operation (skip this

step if the fax will be sent within the next 24 hours):

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

9 Press .

ENTER

ENTER STATION #

Timer Transmission

10 Specify the destination using one of the methods below:

• Press , enter the 2-digit Speed Dial number of the destination, and

• Press or until the name of the destination appears in the display

• Enter the full fax number of the destination and press .

SPEED

press .

ENTER

(if no name was stored, the number will appear), and press .

ENTER

11 If needed, select temporary fax settings such the the resolution and

contrast.

12 Press . The original is scanned and the timer job is stored.

Faxes

3. Sending

Timer Transmission

Cancelling a timer job

If you need to cancel a timer job before it is performed, follow the steps below.

♦ You will need to know the timer number assigned to the job in order to

cancel it. If you don’t remember the number (it appears in the display when you store the job), print out the Timer List. (See page 128.)

1 Make sure that the date and time

display of fax mode appears (if needed

press ) and then press .

FAX

2 Press .

3 Press .

4 Press to select CLEAR.

Display:

FAX S ETTING

1: AUTO RECALL

1: SET, 2: CLEAR

ENTER TIMER #

TIMER CLEAR

5 Enter the number of the timer job that you want to clear.

Example:

6 Press repeatedly to exit.

Sharp AM-400 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

A Look at the Operation Panel

1. Installation

Unpacking Checklist

Installation

Installing the Toner Cartridge and Drum Cartridge

Loading Printing Paper

Installing the Software

Using the Machine as a Shared Printer on a Network

Entering Your Name and Fax Number

Setting the Date and Time

General Machine Settings

2. Copying

Making a Copy

Selecting Temporary Copy Settings

Permanent Copy Settings

Using the Auto Document Feeder

Copying onto Envelopes and Cards

3. Sending Faxes

Sending a Fax

Storing a Number for Speed Dialling

Selecting Temporary Fax Settings

Other Fax Transmission Settings

Using an Extension Phone to Send a Fax

Broadcasting (Sending a Fax to Multiple Destinations)

Timer Transmission