Sharp AL-2050CS User Manual

MODEL

AL-2050CS

DIGITAL MULTIFUNCTIONAL

SYSTEM

OPERATION MANUAL

(for general information)

Page

PREPARATIONS

LOADING PAPER

MAKING COPIES

CONVENIENT COPY
FUNCTIONS

INSTALLING THE
SOFTWARE

24

30

9

18

40

PRINTER/SCANNER
FUNCTIONS

USER SETTINGS

TROUBLESHOOTING AND
MAINTENANCE

APPENDIX

57

62

69

91

FOR YOUR PROTECTION...

To aid in reporting this unit in case of loss or theft, please record below the model number
and serial number located on the back of the unit. We also suggest you record all the
information listed and retain for future reference.

MODEL NUMBER SERIAL NUMBER

DATE OF PURCHASE

Dealer

Address City

State Zip Telephone

Service Station

Address City

State Zip Telephone

To obtain service, or to obtain product literature, accessories, or
supplies,

please call 1-[phone] in the USA.

For customer assistance, please visit http://www.sharpusa.com/
(for USA) on the World Wide Web or call 1-[phone] (for USA).

Shielded interface cables must be used with this equipment to maintain
compliance with EMC regulations.

Do not make copies of anything which is prohibited from copying by law. The
following items are normally prohibited from copying by national law. Other
items may be prohibited by local law.

Money Stamps Bonds Stocks Bank drafts
Checks Passports Driver's licenses

CONTENTS

CAUTIONS................................................................................................................ 3

SOFTWARE LICENSE .............................................................................................. 4

ENVIRONMENTAL INFORMATION .......................................................................... 5

INTRODUCTION....................................................................................................... 6

MAIN FEATURES...................................................................................................... 7

1 PREPARATIONS

PART NAMES.................................................................................................... 9

CHECKING PACKED COMPONENTS AND ACCESSORIES ........................ 12

PREPARING THE MACHINE FOR INSTALLATION........................................ 12

INSTALLING THE TD (TONER/DEVELOPER) CARTRIDGE ......................... 14

POWER ON AND OFF.................................................................................... 16

2 LOADING PAPER

PAPER............................................................................................................. 18

LOADING THE PAPER TRAY ......................................................................... 19

BYPASS FEED (including special paper) ........................................................ 21

CHANGING A TRAY'S PAPER SIZE SETTING .............................................. 23

3 MAKING COPIES

NORMAL COPYING........................................................................................ 24

SELECTING THE TRAY.................................................................................. 27

MAKING A COPY DARKER OR LIGHTER..................................................... 28

REDUCTION/ENLARGEMENT/ZOOM........................................................... 29

4 CONVENIENT COPY FUNCTIONS

AUTOMATIC TWO-SIDED COPYING............................................................. 30

SORT COPY ................................................................................................... 33

COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER

(2 IN 1 copy).................................................................................................... 35

CREATING MARGINS WHEN COPYING (Margin shift) ................................. 38

5 INSTALLING THE SOFTWARE

SOFTWARE .................................................................................................... 40

BEFORE INSTALLATION................................................................................ 41

INSTALLING THE SOFTWARE....................................................................... 42

SETTING UP BUTTON MANAGER ................................................................ 53

1

6 PRINTER/SCANNER FUNCTIONS

USING THE PRINTER MODE ........................................................................ 58

BASIC PROCEDURE FOR PRINTING ........................................................... 58

USING THE SCANNER MODE....................................................................... 59

SCANNING USING THE KEYS ON THE MACHINE ...................................... 59

SCANNING FROM YOUR COMPUTER ......................................................... 60

OPERATION IN COPY, PRINTER, AND SCANNER MODES ........................ 60

HOW TO USE THE ONLINE MANUAL ........................................................... 61

7 USER SETTINGS

USER PROGRAMS......................................................................................... 62

SELECTING A SETTING FOR A USER PROGRAM...................................... 67

8 TROUBLESHOOTING AND MAINTENANCE

DISPLAY MESSAGES..................................................................................... 69

TROUBLESHOOTING THE MACHINE........................................................... 71

PROBLEMS DURING SETUP OF THE SOFTWARE ..................................... 75

MISFEED REMOVAL ...................................................................................... 78

TD (TONER/DEVELOPER) CARTRIDGE REPLACEMENT ........................... 82

DRUM CARTRIDGE REPLACEMENT............................................................ 84

CHECKING THE TOTAL COUNT AND DRUM CARTRIDGE LIFE................. 86

CLEANING THE MACHINE ............................................................................ 87

ABOUT SUPPLIES AND OPTIONS................................................................ 90

9 APPENDIX

SPECIFICATIONS ........................................................................................... 91

IMPORTANT SERVICE INFORMATION (U.S.A. only) .................................... 95

END-USER LIMITED WARRANTY (Valid in U.S.A. only) ............................... 96

MATERIAL SAFETY DATA SHEET ................................................................. 98

INDEX............................................................................................................ 106

2

CAUTIONS

Caution label on the machine

The label ( ) in the fusing area of the machine indicates the following:

: Caution, risk of danger
: Caution, hot surface

Cautions on using the machine

Follow the cautions below when using this machine.

Warning:

• The fusing area is hot. Exercise care in this area when removing misfed paper.

• Do not look directly at the light source. Doing so may damage your eyes.

Caution:

• Place the machine on a firm, level surface.

• Do not install the machine in a humid or dusty location.

• When the machine is not used for a long time, for example during prolonged
holidays, turn the power switch off and remove the power cord from the outlet.

• When moving the machine, be sure to turn the power switch off and remove the
power cord from the outlet.

• Do not switch the machine rapidly on and off. After turning the machine off, wait 10
to 15 seconds before turning it back on.

• Do not cover the machine with a dust cover, cloth or plastic film while the power is
on. Doing so may prevent heat radiation, damaging the machine.

• Use of controls or adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.

• The socket-outlet shall be installed near the machine and shall be easily
accessible.

Important points when selecting an installation site

Do not install your machine in areas that are:

• damp, humid, or very dusty

• exposed to direct sunlight

• poorly ventilated

• subject to extreme temperature or humidity changes, e.g., near an air conditioner
or heater.

Be sure to allow the required space around the
machine for servicing and proper ventilation.

4"

(10 cm)

8" (20 cm)

4"

(10 cm)

3

Cautions on handling the machine

Be careful in handling the machine as follows to maintain the performance of this
machine.

Do not drop the machine, subject it to shock or strike it against any object.

Do not expose the drum cartridge to direct sunlight.

• Doing so will damage the surface (green portion) of the drum cartridge, causing
smudges on copies.

Store spare supplies such as drum cartridges and TD (Toner/Developer)
cartridges in a cool dry place without removing from the package before use.

• If they are exposed to direct sunlight, or excessive heat, poor copies may result.

Do not touch the surface (green portion) of the drum cartridge.

• Scratches or smudges on the drum will cause dirty copies.

Supply and Consumables

The supply of spare parts for a repair of the appliance is guaranteed for at least 7
years following the termination of production. Spare parts are those parts of the
apparatus which may break down within the scope of ordinary use of the product,
whereas those parts which normally exceed the life of the product are not
considered spare parts. Consumables also, are available for 7 years following the
termination of production.

Trademark acknowledgements

•Microsoft®, Windows®, Windows® 98, Windows® Me, Windows® 2000,
Windows® XP, Windows Vista® and Internet Explorer® are registered trademarks
or trademarks of Microsoft Corporation in the U.S.A. and other countries.

• Macintosh is a trademark of Apple Inc., registered in the U.S. and other countries.

• IBM, PC/AT, and PowerPC are trademarks of International Business Machines
Corporation.

• Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered
trademarks or trademarks of Adobe Systems Incorporated in the United States
and other countries.

• Sharpdesk is a trademark of Sharp Corporation.

• All other trademarks and copyrights are the property of their respective owners.

SOFTWARE LICENSE

The SOFTWARE LICENSE will appear when you install the software from the CD­ROM. By using all or any portion of the software on the CD-ROM or in the machine,
you are agreeing to be bound by the terms of the SOFTWARE LICENSE.

4

ENVIRONMENTAL INFORMATION

For users in the USA

Products that have earned the ENERGY STAR® are designed to
protect the environment through superior energy efficiency.

Laser information

Wave length 780 nm +15 nm

-10 nm
Pulse times (North America) 12.88 µs ±12.88 ns/7 mm
Output power Max 0.2 mW

At the production line, the output power of the scanner unit is adjusted to 0.18
MILLIWATT PLUS 5% and is maintained constant by the operation of the
Automatic Power Control (APC).

Caution

Use of controls or adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.

This Digital Equipment is CLASS 1 LASER PRODUCT (IEC 60825-1 Edition 1.2-2001)

SAFETY PRECAUTIONS

This Digital Copier is rated Class 1 and complies with 21 CFR 1040.10 and

1040.11 of the CDRH standards. This means that the equipment does not produce
hazardous laser radiation. For your safety, observe the precautions below.

• Do not remove the cabinet, operation panel or any other covers.

• The equipment's exterior covers contain several safety interlock switches. Do not

bypass any safety interlock by inserting wedges or other items into switch slots.

A small amount of ozone is produced within the unit during operation. The
emission level is insufficient to cause any health hazard.

Note:

The present recommended long term exposure limit for ozone is 0.1ppm
(0.2mg/m
However, since the small amount that is emitted may have an objectionable odor, it
is advisable to place the unit in a ventilated area.

3

) calculated as an 8 hr. time-weighted average concentration.

5

INTRODUCTION

Note

Some model may not be available in some countries.

Using the manual

This machine has been designed to provide convenient copying features in a
minimum amount of office space and with maximum operational ease. To get full use
of all machine features, be sure to familiarize yourself with this manual and the
machine. For quick reference during machine use, keep this manual in a handy
location.

About the operation manuals

The operation manuals for the machine are as follows:

Operation Manual (this manual)

Explains the machine and how to use it as a copier. Also explains how to install the
software that allows the machine to be used as a printer and scanner for your
computer.

Online Manual (on the accessory CD-ROM)

This manual explains the procedures for using the machine as a printer or a
scanner.

Conventions used in this manual and online manual

• Where "AL-XXXX" appears in this manual, please substitute the name of your
model for "XXXX". For the name of your model, see the operation panel on the
machine.

• Illustrations of driver screens and other computer screens show the screens that
appear in Windows XP Home Edition. Some of the names that appear in these
illustrations may differ slightly from the screens that appear in other operating systems.

• The explanations in this manual assume that the person who will install the product and
the users of the product have a working knowledge of Microsoft Windows.

• This operation manual refers to the Reversing Single Pass Feeder as the "RSPF".

• In this manual, the following icons are used to provide the user with information
pertinent to the use of the machine.

Warning

Caution

Note

The display screens, messages, and key names shown in the manual may differ
from those on the actual machine due to product improvements and modifications.

Warns that injury may result if the contents of the warning are
not properly followed.

Cautions that damage to the machine or one of its components may
result if the contents of the caution are not properly followed.

Notes provide useful information on the specifications, functions,
performance, and operation of the machine.

6

MAIN FEATURES

High-speed laser copying

First-copy time*1 is only 8.0*2 seconds.
Copying speed is 20 copies per minute. This is ideal for business use and provides a
big boost to workplace productivity.
*1The first-copy time is measured after the power save indicator turns off following

power on, using the document glass with the polygon rotating in the copy ready state
and "LSU SETTING" set to ON in the user programs (8-1/2" x 11", paper fed from
paper tray).

*2When user program 24 is set to OFF.

High-quality digital image

• High-quality copying at 600 dpi is performed.

• In addition to automatic exposure adjustment, two original modes can be selected:
"TEXT" for text-only originals, and "PHOTO" for photographs. The exposure can be
adjusted to five levels in each mode.

• The photo mode copying function allows clear copying of delicate halftone original
images such as monochrome photos and color photos.

Enhanced copying features

• Zoom copies can be made from 25% to 400% in increments of 1%. (When the
RSPF is being used, the zoom copy ratio range is 50% to 200%.)

• Continuous copying of up to 99 copies is possible.

• Sets of output can be offset from each other for easy separation (offset function).

• Sorting by sets is possible without the need for a sorter or other special device
(Sort copy).

• Includes convenient features such as margin shift, 2 IN 1 copy, and automatic two­sided copying.

1
2

3

2

1

Sort copy Offset function

3

1
2
3

1
2
3

3

2

1

1

1

2 IN 1 copy

A

Margin shift

A

Scan once/Print many

• The machine is equipped with a memory buffer allowing the machine to scan an
original once and make up to 99 copies of the scanned image. This improves
workflow, reduces operating noise from the machine and reduces wear and tear on
the scanning mechanism, which provides for a higher reliability.

7

LCD panel displays messages

• The LCD panel displays messages that show function settings and the status of
the machine.

Laser printer function

• Printer function

The accompanying printer driver can be installed to enable use of the machine as
a printer.

• Network printer function

A LAN connector is provided as a standard feature that allows the machine to be
used as a network printer.

Color scanner function

• The accompanying scanner driver can be installed and the machine connected to
a computer using a USB cable to enable use as a scanner.

Environment and people friendly design

• Preheat mode and auto power shut-off mode are provided to reduce power
consumption when the machine is not in use.

• A universal design has been implemented in the product whereby the height of the
operation panel and shape of the keys are designed to be usable by as many
people as possible.

8

1

Chapter 1

PREPARATIONS

This chapter provides basic information that you should know before using the machine.

PAR T NA MES

1

2

3

4

Interface

USB
connector

LAN
connector

12

5
6
7

RSPF

Exit area

Bypass tray

17

TD (Toner/Developer)
cartridge

8

9
10

11

12

13

Original guides

Document feeder tray

3

1

Document
feeder cover

Drum cartridge

5

14

15

16

Document glass Paper output tray extension

1

Operation panel Power switch

2

Front cover Handles

3

Paper trays Power cord

4

Side cover

5

Side cover open button Transfer charger

6

Bypass tray paper guides Charger cleaner

7

Original output tray extension Paper holder arm

8

Paper output tray

9

10

11

12

13

Fusing unit release lever

14

15

16

17

9

PREPARATIONS

Operation panel

1 2

111

[MODE SELECT] key / Mode indicators

Press this key to select the mode. The
indicator of the selected mode lights (copy,
printer, scanner indicators).

Display

2

This shows messages indicating the
machine status and any problems that
occur, as well as user programs and
function setting menus.

Numeric keys

333

Use these to enter the number of copies
and other numerical settings.
The keys can also be used to select
items in function setting menus.

444

[CLEAR] key ( )

Use this to clear the set number of
copies, as well as cancel a job that is in
progress. When a setting menu appears,
use this key to move back to the
previous menu level.

555

Power save indicator

This lights up when the power save
function is activated.

RSPF indicator

666

This lights up when an original is placed
in the RSPF.

777

Error indicator

This lights steadily or blinks when a
paper misfeed or other error occurs.

6 7 8

888

[TRAY SELECT] key ( )

10 11 1312 14 15

9

Use to select the paper tray that has the
desired paper for copying.

Tray location indicator

999

Indicates the selected paper tray. The
indicator blinks when the tray is out of paper
during operation or is not closed properly.

101010

[MENU] key

Press this key to select the paper size for
copying, to configure a user program or
to display the total count.

111111

[2-SIDED COPY] key

Press to select the automatic two-sided
copying mode.

121212

[E-SORT/SP.FUN] key

Press to select the sort function, 2 IN 1
copy function, or margin shift function.

[ ] key ( ), [ ] key ( ),

131313

[ENTER] key

Press the [ ] key ( ) or [ ] key
( ) to select an item in a function
setting menu.
Press the [ENTER] key to enter a selection.

141414

[EXPOSURE] key

Use to switch from auto exposure
adjustment to text mode or photo mode.

10

3 4 5

PREPARATIONS

1

Display

READY TO COPY.
100% 8.5x11 0

16

[COPY RATIO] key

151515

Press to select an enlargement or
reduction ratio.
To select a preset ratio setting, press the
[COPY RATIO] key and select the
desired preset ratio. To select a ratio
that is not preset, press the [COPY
RATIO] key, select the preset ratio that
is closest to the desired ratio, and then
press the [ ] key ( ) or
( ) to increase or decrease the ratio in
increments of 1%.

17

17

16

[CLEAR ALL] key ( )

This returns all functions to the default
settings. When pressed in a setting
menu, this returns the settings and
display to the initial state.

16

17

16

[START] key ( ) / Ready indicator

The ready indicator lights up when
copying or scanning is possible.
To begin copying, press the [START]

key ( ).
The [START] key ( ) is also pressed

to return to normal operation from auto
power shut-off mode.

17

[ ] key

18 19

Shows the current copy ratio.

18

Shows the selected paper size.

19

Shows the number of copies that has

20

been entered with the numeric keys.

A checkmark " " appears when the

21

exposure has been changed, or when
two-sided copying, sort, 2 IN 1, or
margin shift is selected.

20

21

11

CHECKING PACKED COMPONENTS AND
ACCESSORIES

Open the carton and check if the following components and accessories are included.
If anything is missing or damaged, contact our Technical Assistance Department at
1-[phone] in the USA.

Note

Operation manual

Software CD-ROM

(Toner/Developer cartridge)

If the machine does not function properly during setup or use, or if a
function cannot be used, see "TROUBLESHOOTING AND
MAINTENANCE" (p.69).

TD cartridge

Drum cartridge

(installed in machine)

12

PREPARING THE MACHINE FOR INSTALLATION

Be sure to hold the handles on

1

both sides of the machine to
unpack the machine and carry it to
the installation location.

PREPARATIONS

Remove all pieces of tape shown in the illustration below and

2

then open the RSPF and remove protective materials. Take out
the bag containing the TD (Toner/Developer) cartridge.

Release the scan head locking switch.

3

The scan head locking switch is under the document glass.
If the switch is locked ( ), the machine will not operate. Unlock the switch
( ) as shown below.

1

Grasp here and turn in
the direction of the arrow.

A

Lock Unlock

To lock the scan head locking switch, hold up the catch in illustration
turn the center knob counter-clockwise 90 degrees until you hear a click.

and

A

13

INSTALLING THE TD (TONER/DEVELOPER) CARTRIDGE

Open the bypass tray, and

1

then open the side cover.

Remove the CAUTION tape from the front cover and remove the

2

two protective pins from the fusing machine by pulling the
strings upward one at a time.

Protective pins

CAUTION tape

14

Press gently on both sides of

3

the front cover to open the
cover.

Remove the TD (Toner/Developer) cartridge from the bag. Remove

4

the protective paper. Hold the cartridge on both sides and shake it
horizontally four or five times. Hold the tab of the protective cover
and pull the tab to your side to remove the cover.

4 or 5 times

PREPARATIONS

While pushing the lock release

5

button, gently insert the TD
(Toner/Developer) cartridge until
it locks into place.

Close the front cover and then

6

the side cover by pressing the
round projections near the
side cover open button.

Note

When closing the covers, be
sure to close the front cover
securely and then close the side
cover. If the covers are closed in
the wrong order, the covers may
be damaged.

Lock release button

1

Ensure that the power switch of the machine is in the OFF

7

position. Plug the other end of the power cord into the nearest
outlet.

15

POWER ON AND OFF

The power switch is located on the left side of the machine.

Warning

If you use the machine in a country other than the country
where the machine was purchased, you will need to make sure
that your local power supply is compatible with your model. If
you plug the machine into an incompatible power supply,
irreparable damage to the machine will result.

Power on

Turn the power switch to the "ON" position.

The ready indicator will light up and other indicators
which show the initial settings of the display will also
light up to indicate the ready condition. For the initial
settings, see "Initial settings" (below).

You can select copy settings and press the [START] key ( ) after the power
switch is turned on. Copying will start automatically.

Caution

Language setting

The first time the power is turned on after shipment from the factory, a message will
appear in English in the display prompting you to select the language. Select the
language with the [ ] key ( ) or [ ] key ( ) and then press the [ENTER] key.
The language can also be changed in the user programs (p.65).

Initial settings

The machine reverts to the initial settings when it is first turned on, when the [CLEAR
ALL] key ( ) is pressed, or when no keys are pressed for the preset "AUTO
CLEAR" time following the end of a copy job. When the machine reverts to the initial
settings, all settings and functions selected to that point are canceled. The "AUTO
CLEAR" can be changed in the user programs. (p.62)

Only insert the power cord into a properly grounded wall socket.
Do not use extension cords or power strips.

16

When in the copy mode

The main screen of copy mode appears.

Copy ratio: 100%, Exposure: Automatic
Copy quantity: 0, All special copier modes: Off

READY TO COPY.
100% 8.5x11 0

Scanning unit (scan head)

When the machine is able to copy or scan (the ready indicator is on), the scanning
unit is lit.

PREPARATIONS

Power off

Make sure that the machine is not in operation and then turn the power
switch to the "OFF" position.

If the power switch is turned off while the machine is
in operation, a misfeed may occur and the job that
was in progress will be canceled.
In cases where the machine will not be used for a
long time, turn off the power switch and remove the
power cord from the outlet.

Check the following to make sure the machine is not in operation:

• The ready indicator is lit. (Initial state)

• The power save indicator is lit. (preheat mode or auto power shut-off mode)

Power save modes

The machine has two power save modes to reduce overall power consumption and
thereby reduce the cost of operation. In addition, these modes conserve natural
resources and help reduce environmental pollution. The two power save modes are
preheat mode and auto power shut-off mode.

Preheat mode

This function automatically switches the machine to a low power consumption state if
the set duration of time elapses without the machine being used when the power is
on. In this mode, the power save indicator lights up. Normal operation automatically
resumes when a key on the operation panel is pressed, an original is placed, a print
job is received.

Auto power shut-off mode

This function automatically switches the machine to a state that consumes even less
power than preheat mode if the set duration of time elapses without the machine being
used when the power is on. The power save indicator lights up, the display shows a
message indicating that the machine is in auto power shut-off mode. To resume normal
operation, press the [START] key ( ). Normal operation also resumes automatically
when a print job is received or scanning is begun from a computer. While in auto power
shut-off mode, no keys (except the [START] key ( )) can be used.

1

Note

The preheat activation time and the auto power shut-off time can be
changed with "PREHEAT MODE" and "AUTO SHUT-OFF TIME" in the
user programs. It is suggested that you set times that are appropriate
for your usage of the machine. (p.62 and p.63)

17

2

Chapter 2

LOADING PAPER

The tray location indicator will blink when there is no paper in the selected paper
tray, or when the selected paper tray is not closed or is improperly closed.

PAP ER

For best results, use only SHARP recommended paper.

Paper tray type Paper type Size Weight Capacity

Paper tray Standard paper

Recycled paper

Bypass tray Standard paper

Recycled paper

Thick paper 15 lbs. to 34.5 lbs.

Transparency
film/Labels

Envelopes *

*1The number of sheets of paper that can be loaded varies depending on the weight of

the paper.

2

Do not use non-standard envelopes or envelopes that have metal clasps, plastic

*

snappers, strings, windows, linings, self-adhesive strips, patches or synthetic materials.
Do not use envelopes that are filled with air or envelopes that have labels or stamps
attached. These will damage the machine.

3

When using paper heavier than 28 lbs. (104 g/m2), use paper that is 8-1/2" x 11" or

*

smaller.

5-1/2" x 8-1/2"
(Invoice)
8-1/2" x 11" (Letter)
8-1/2" x 13"
(Foolscap)
8-1/2" x 14" (Legal)

3-1/2" x 5-1/2" to
8-1/2" x 14"

2

Monarch
(3-7/8" x 7-1/2")
Commercial 9
(3-7/8" x 8-7/8")
Commercial 10
(4-1/8" x 9-1/2")

15 lbs. to 21 lbs.

2

(56 g/m
80 g/m

15 lbs. to 21 lbs.
(56 g/m
80 g/m

(56 g/m
128 g/m

2

2

2

)

2

2)*3

to
)

to

to

250 sheets *
(The paper
should not
exceed the
line on the
tray)

50 sheets *

Load one
sheet at a
time in the
bypass tray.

1

1

18

LOADING PAPER

Special papers

Follow these guidelines when using special papers.

● Use SHARP recommended transparency film and label sheets. Using other

than SHARP recommended paper may result in misfeeds or smudges on
the output. If other than SHARP recommended media must be used, feed
each sheet one at a time using the bypass tray (do not attempt continuous
copying or printing).

● There are many varieties of special paper available on the market, and

some cannot be used with this machine. Before using special paper,
contact a SHARP service center.

● Before using other than SHARP recommended paper, make a test copy to

see if the paper is suitable.

LOADING THE PAPER TRAY

2

Note

1

2

Make sure that the paper is not torn, is free of dust, and has no wrinkles
or curled edges.

Raise the handle of the paper tray
and pull the paper tray out until it
stops.

Remove the pressure plate lock. Rotate the pressure plate lock
in the direction of the arrow to remove it while pressing down
the pressure plate of the paper tray.

19

LOADING PAPER

Store the pressure plate lock which has been removed in step

3

2. To store the pressure plate lock, rotate the lock to secure it
as shown below.

Fan the paper and insert it into the tray. Make sure that the

4

edges go under the corner hooks.

Note

• Do not load paper above the maximum height line ( ).
Exceeding the line will cause a paper misfeed.

• If the paper is not fanned, double-feeds or misfeeds may occur.

• Make sure the stack of paper is straight before loading it. When
adding paper, take the remaining paper out and combine it into a
single stack with the new paper.

• Make sure that all the paper in the stack is the same size and type.

• When loading paper, ensure that there is no space between the
paper and the guide, and make sure that the guide is not set too
narrow and causes the paper to bend. Incorrect loading will cause the
paper to skew or misfeed.

Pressure plate lock

20

Gently push the paper tray back into the machine.

5

Note

• If you loaded a paper size that is different from the previously loaded
paper size, change the paper size setting as explained in
"CHANGING A TRAY'S PAPER SIZE SETTING" (p.23)

• When not using the machine for an extended period, remove all
paper from the paper tray and store it in a dry place. If paper is left in
the machine for an extended period, the paper will absorb moisture
from the air, resulting in paper jams.

BYPASS FEED (including special paper)

The bypass tray can be used to feed standard paper, transparency film, labels,
envelopes, and other special purpose paper.

Important points when inserting paper in the bypass tray

Up to 50 sheets of standard copy paper can be inserted in the bypass tray. (Capacity
will vary depending on the type of paper loaded.)
Be sure to place envelopes horizontally as shown in the following diagram.

2

Available

• When loading envelopes, make sure that they are straight and flat and do not have
loosely glued construction flaps (not the closure flap).

• Special papers such as SHARP recommended transparency film, labels, and
envelopes must be fed one sheet at a time through the bypass tray.

• When adding paper, first remove any paper remaining in the tray, combine it with
the paper to be added and then reload as a single stack. The paper to be added
must be the same size and type as the paper already in the tray.

• Do not use paper that is smaller than the original. This may cause smudges or
unclean images.

• Do not use paper that has already been printed on by a laser printer or plain paper
fax machine. This may cause smudges or unclean images.

Not

Available

Envelopes

Do not use the following envelopes, as misfeeds will occur.

• Envelopes with metal tabs, clasps, strings, holes, or windows.

• Envelopes with rough fibers, carbon paper, or glossy surfaces.

• Envelopes with two or more flaps.

• Envelopes with tape, film, or paper attached to the flap.

• Envelopes with a fold in the flap.

• Envelopes with glue on the flap to be moistened for sealing.

• Envelopes with labels or stamps.

• Envelopes that are slightly inflated with air.

• Envelopes with glue protruding from the seal area.

• Envelopes with part of the seal area peeled off.

• Be sure to select com9, com10 or Monarch in the paper size setting of the printer
driver. (For detailed information on the printer driver, refer to the online manual.)

21

LOADING PAPER

Loading paper in the bypass tray

Note

1

Note

2

• Paper must be fed narrow side first into the feed slot.

• Special papers such as transparency film, labels, and envelopes
must be fed one sheet at a time through the bypass tray.

• When copying onto transparency film, remove each copy promptly.
Do not let copies stack up.

Open the bypass tray and extend the tray.

To close the bypass tray, perform step and then step in the
illustration and push the round projections at the right of the tray
until they click.

2

1

111

2

Set the bypass tray paper guides to the paper width. Insert the
paper (print face down) all the way into the bypass tray.

22

Print face

Press the [TRAY SELECT] key ( ) to select the bypass tray.

3

Note for loading thick paper

Confirm that user program 29 is set to "2 (HEAVY PAPER)" when using thick
paper. (See page 65.)

CHANGING A TRAY'S PAPER SIZE SETTING

PAPER SIZE
1:TRAY1

TRAY1
1:8.5X14

Follow these steps to change a tray's paper size setting.

Note

1

2

3

Note

• The paper size setting cannot be changed when the machine has
stopped temporarily due to running out of paper or a misfeed.

• During printing (even in copy mode), the paper size setting cannot be
changed.

Press the [MENU] key.
Press the [ ] key ( ) or [ ] key ( ) until "PAPER SIZE"
appears, and then press the [ENTER] key.

Press the [ ] key ( ) or [ ] key ( ) to
select the tray, and then press the
[ENTER] key.

Press the [ ] key ( ) or [ ] key ( ) to
select the paper size, and then press the
[ENTER] key.

The paper size changes as follows each time the
[ ] key ( ) or [ ] key ( ) is pressed:
"8.5x14"→"8.5x13"→"8.5x11"→"5.5x8.5"
→"A4"→"B5"→"A5".

When you have finished configuring the tray's paper size setting,
press the [MENU] key.

2

Squeeze the lock lever of the front guide and slide the front

4

guide to match the width of the paper, and move the left guide
to the appropriate slot as marked on the tray.

Left
guide

• The front guide is a slide-type guide. Grasp the locking knob on the guide
and slide the guide to the indicator line of the paper to be loaded.

• The left guide is an insert-type guide. Remove it and then insert it at the
indicator line of the paper to be loaded.

Front
guide

23

3

Chapter 3

MAKING COPIES

This chapter explains basic copying functions.

NORMAL COPYING

Using the document glass

Note

1

2

3

• The document glass can scan up to 8-1/2" x 14" original.

• When a copy is made, the edges will not be copied (image loss). For
the image loss, see the "SPECIFICATIONS" (p.91).

Open the RSPF, and place the original face down on the
document glass.

[How to place the original]

Align the original with the original scale and the
centering ( ) mark.

Gently close the RSPF.

By factory default, when a copy is made with
the RSPF cover open, the function for
preventing excessive toner use activates and
"CHECK ORIGINAL" appears in the display.
(See the "Check RSPF open function"
(p.25).)

Select the number of copies and any other copy settings, and
then press the [START] key ( ).

Original scale

mark

24

Note

Copying books or originals with folds or creases

Press down on the RSPF while copying as shown. If
the RSPF is not completely closed, shadows may
appear on the copy or it may be fuzzy. Straighten
originals that have folds or creases before placing it
on the document glass.

• To stop copying in the middle of a run, press the [CLEAR] key ( ).

• For the copy settings, see pages 27 through 39.

MAKING COPIES

Check RSPF open function

When enabled in program number 24 (p.65), this function may help prevent wasteful use of
toner that occurs when the RSPF cover is not completely closed.
If the start ( ) key is pressed when the RSPF cover is not completely closed, "CHECK
ORIGINAL" will appear in the display and copying may not take place. If copying does not
take place, copying can be performed by pressing the start ( ) key again, however, the
scan size set in "CHANGING A TRAY'S PAPER SIZE SETTING" (p.23) or "VALID COPY
WIDTH" (program number 25) (p.65) will be used.
If the RSPF cover is completely closed after "CHECK ORIGINAL" appears, copying will take
place at the normal size.

Note

When this function is off, if the [Start] key ( ) is pressed to make a copy
with the RSPF cover open, parts outside of the original will be copied black.
Even when this function is on, if the [Start] key ( ) is pressed twice to
make a copy with the RSPF cover open, parts outside the original may be
copied black. To prevent excessive use of toner, make sure that the RSPF
cover is closed when making a copy.

Using the RSPF

• Originals that are 5-1/2" x 8-1/2" to 8-1/2" x 14" and 15 lbs. to 24 lbs. (56 g/

2

to 90 g/m2) can be used. A maximum of 50 pages can be placed at once.

Note

Make sure that an original has not been left on the document

1

glass.

Adjust the original guides to the size of

2

the originals.

Place the original(s) face up in the

3

document feeder tray without trying to
force them in.

The RSPF indicator on the operation panel will light
up. If this indicator does not light up, the originals are
not properly set or the RSPF is not properly closed.

Select the number of copies and any other copy settings, and then

4

press the [START] key ( ).

Note

m

• Straighten curled originals before placing them in the document feeder
tray. Curled originals may cause misfeeds.

• Place originals horizontally.

• Before placing originals in the document feeder tray, be sure to remove
any staples or paper clips from them.

• When a copy is made, the edges will not be copied (
For the image loss, see the "SPECIFICATIONS" (p.91).

• When using the margin shift function, check the position of the margins
carefully. (p.38)

• The default output mode for copying from the RSPF is sort mode (P.33),
and a checkmark " " will automatically appear in the display (P.11). If
"SORT AUTO SELECT" is disabled in the user programs, the default
output mode will be non-sort mode. (P.65)

• To stop copying in the middle of a run, press the [CLEAR] key ( ).

• For the copy settings, see pages 27 through 39.

3

image loss).

Original face up

25

MAKING COPIES

Originals that cannot be used in the RSPF

The following originals cannot be used. These may cause misfeeds or smudging and
unclear images.

• Transparencies, tracing paper, other transparent or translucent paper, and
photographs.

• Carbon paper, thermal paper.

• Originals that are creased, folded, or torn.

• Glued originals, cut-out originals.

• Originals with binder holes.

• Originals printed using an ink ribbon (thermal transfer printing), originals on
thermal transfer paper.

Original output tray extension

When placing an original larger than 8-1/2" x 11" size, pull out the original output tray
extension of the RSPF.

Capacity of paper output tray

26

The paper output tray can hold a
maximum of 200 pages. If more
than 200 pages are allowed to
accumulate, a paper jam may occur.

Paper output tray extension

When copying onto paper larger than 8-1/2" x 11" size, pull out the paper output tray
extension.

Paper holder arm

The paper output tray has a paper holder arm. The paper holder arm presses gently
on the output paper to stack it (p.9).

Note

After removing paper, if you need to return the paper to the paper
output tray, lift up the paper holder arm and place the paper under
the arm.

MAKING COPIES

O
x

Setting the number of copies

Press the numeric keys to set the number of copies.

PY.
11 55

The set number of copies appears in the display. A maximum of 99 copies can be set.
If you wish to make only a single copy, copying is possible with the display
showing "0".

Note

If you enter the wrong number, press the [CLEAR] key ( ) and
enter the correct number.

SELECTING THE TRAY

Press the [TRAY SELECT] key ( ).

Each time, you press the [TRAY SELECT] key ( ),
the location indicated by the tray location indicator
changes in the following order : paper tray→lower
paper tray→bypass tray.

Note

The tray location indicator will blink when there is no paper in the paper
tray during operations, or when the tray is not closed or is improperly
closed.

READY TO COPY.
100% EXTRA

3

27

MAKING A COPY DARKER OR LIGHTER

TEXT
| | | | |

TEXT
| | | | |

Automatic exposure adjustment is initially enabled. This function automatically
adjusts the copy image according to the original being copied. If you wish to select
the exposure level yourself, follow the steps below. (Select from 2 original types and
5 exposure levels for each original type.) The exposure level used in automatic
exposure adjustment can also be changed with "AE LEVEL ADJUST" in the user
programs (p.65).

Original types

● AUTO ...... Automatic exposure adjustment is enabled and the exposure is

automatically adjusted according to the original being copied. The
exposure is lowered for colored areas and background shadows.

● TEXT....... The exposure is raised for light areas and lowered for dark

● PHOTO ... Halftones in the photo are reproduced with greater clarity.

1

2

backgrounds to make text easier to read.

Place the original(s).

Press the [EXPOSURE] key to select the
original type.

The original image type changes as follows each
time the [EXPOSURE] key is pressed: "AUTO" →
"TEXT" → "PHOTO".

28

Note

3

To return to auto exposure adjustment, press the [EXPOSURE] key
until "AUTO" appears.

If needed, adjust the exposure level for
TEXT or PHOTO.

For a darker image, press the [ ] key ( ). For a
lighter image, press the [ ] key ( ).

Press the [ENTER] key.

4

Select the number of copies and any other copy settings, and

5

then press the [START] key ( ).

Note

Exposure value guidelines (When in "TEXT" setting)

TEXT
| | | | |

Colored text or text written in pencil
Normal originals
Dark originals like newspapers