Sharp AL1566 User Manual

Chapter 5

SET UP THE SOFTWARE

This chapter explains how to install and configure the software that is required for the printer and scanner functions of the machine. The procedure for viewing the Online Manual is also explained.

Note

• The screen images in this manual are mainly for Windows XP. With other versions of Windows, some screen images may be different from those in this manual.

• Where "AL-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model, see the operation panel on the machine.

• This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".

SOFTWARE FOR AL-1556/1566

The CD-ROM that accompanies the machine contains the following software:

MFP driver

Printer driver

The printer driver enables you to use the printer function of the machine. The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the printing status, the name of the document currently being printed, and error messages. Please note that the Print Status Window does not operate when the machine is used as a network printer.

Scanner driver (USB only)

The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and WIA-compliant applications.

Sharpdesk (USB only)

Sharpdesk is an integrated software environment that makes it easy to manage documents and image files, and launch applications.

Button Manager (USB only)

Button Manager allows you to use the scanner menus on the machine to scan a document.

Note

The scanning feature can only be used with computers that are running Windows 98/Me/2000/XP and are connected to the machine by a USB cable. If you are running Windows 95/NT 4.0 or are connected to the machine by a LAN connection, only the printer function can be used.

BEFORE INSTALLATION

Hardware and software requirements

Check the following hardware and software requirements in order to install the software.

Computer type IBM PC/AT or compatible computer equipped with a

USB2.0*

3 *4

Operating system*

Display 800 x 600 dots (SVGA) display with 256 colors (or better) Hard disk free space 150MB or more Other hardware

requirements

*1The machine's USB connector will transfer data at the speed specified by the USB 2.0

(Hi-Speed) only if the Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP that Microsoft provides through its "Windows Update" is installed.

Compatible with Windows 98, Windows Me, Windows 2000 Professional, Windows XP Professional or Windows XP Home Edition preinstalled model standardly equipped with a USB port.

Printing is not available in MS-DOS mode.

The machine does not support printing from a Macintosh environment.

Administrator's rights are required to install the software using the installer.

Windows 95, Windows 98, Windows Me, Windows NT Workstation 4.0 (ServicePack 5 or later)* Professional*5, Windows XP Professional*5, Windows XP Home Edition*5

An environment on which any of the operating systems listed above can fully operate

/1.1*2 or 10Base-T LAN interface

, Windows 2000

Installation environment and usable software

The following table shows the drivers and software that can be installed for each version of Windows and interface connection method.

MFP Driver

Cable

USB*

LAN

*1Windows 98/Me does not support USB 2.0. A USB 2.0 connection can be used in

Windows 98/Me, however, the performance will be the same as USB 1.1. The print speed based on USB 2.0 specifications can only be attained if your computer is running Windows 2000/XP, you are using a cable that supports USB 2.0 (USB 1.1 or USB 2.0 certified), and the cable is connected to a USB 2.0 port on your computer. If the connection is made through a hub, the hub must support USB 2.0.

The printer driver that is installed will vary depending on the type of connection between the machine and your computer.

Operating system

Windows 98/Me/2000/XP

Windows 95/98/Me/ NT 4.0/2000/XP

Printer

driver

Available*

Scanner

driver

Button

Manager

Available

Not Available

Sharpdesk

INSTALLING THE SOFTWARE

Note

• If you need to use a different connection method after installing the software using a USB or network connection, you must first uninstall the software (p.79) and then install it using the new connection method.

• In the following explanations it is assumed that the mouse is configured for right hand operation.

• The scanner feature only works when using a USB cable.

• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel" button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.

• When installing Sharpdesk, a minimal version of Internet Explorer

5.01 will be installed on your computer if your computer does not currently have Internet Explorer version 4.01 or later.

Using the machine with a USB connection

The USB cable must not be connected to the machine. Make

sure that the cable is not connected before proceeding.

If the cable is connected, a Plug and Play window will appear. If this happens, click the "Cancel" button to close the window and disconnect the cable.

Note

The cable will be connected in step 15.

Insert the CD-ROM into your computer's CD-ROM drive.

Click the "start" button, click "My Computer" ( ), and then

double-click the CD-ROM icon ( ).

In Windows 98/Me/2000, double-click "My Computer", and then double-click the CD-ROM icon.

Double-click the "setup" icon ( ).

Note

If the language selection screen appears after you double click the "setup" icon, select the language that you wish to use and click the "Next" button. (Normally the correct language is selected automatically.)

The "SOFTWARE LICENCE" window will appear. Make sure that you understand the contents of the software licence, and then click the "Yes" button.

Read the "Readme First" in the "Welcome" window and then click the "Next" button.

SET UP THE SOFTWARE

To install all of the

software, click the "Standard" button. To install particular packages, click the "Custom" button.

If you selected "Custom", go to step 9.

Read the message in the "Welcome" window and then click the

"Next" button.

If you selected "Standard" in step 7, installation will begin. Go to step 14.

If you clicked the

"Custom" button, select the checkboxes of the software packages to be installed and then click the "Next" button.

Click the "Display README" button to show information on packages that are selected.

Check the packages on the screen, and then click the "Start"

button.

The software packages to be installed will be displayed on the screen. If an incorrect package is displayed, click the "Back" button and select the correct packages.

SET UP THE SOFTWARE

The files required for installation of the MFP driver are copied

(if "MFP Driver" was selected).

Follow the on-screen instructions.

Caution

If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

When "The installation of the SHARP software is complete" appears, click the "OK" button.

Begin the installation of Button Manager (if "Button Manager" was selected).

Follow the on-screen instructions. Click the "Finish" button when the message informs you that setup is successful. The Sharpdesk installer will start.

Begin the installation of Sharpdesk (if "Sharpdesk" was

selected).

Follow the on-screen instructions. Click the "Finish" button when the message informs you that Setup is complete.

Caution

In Windows 98/Me/2000, if the following screen appears, click the "Skip" button or the "Continue" button as appropriate to continue the Sharpdesk installation.

If "Skip" is selected, the Sharpdesk installation will continue without installing Sharpdesk Imaging. If "Continue" is selected, Sharpdesk Imaging will be installed. If Imaging for Windows is installed on your computer, Sharpdesk Imaging will overwrite Imaging for Windows.

SET UP THE SOFTWARE

When the "Finish" screen appears, click the "Close" button.

Caution

Note

Caution

If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

A message will appear instructing you to connect the machine to your computer. Click the OK button.

• If this is a "Standard" installation, the "Finish" screen will appear after several minutes.

• After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

Make sure that the power of the machine is turned on, and then connect the USB cable (p. 46).

Windows will detect the machine and a Plug and Play screen will appear.

If the following message appears on your computer screen, close it.

A window regarding "HI-SPEED USB Device" will then appear. Close the window. This message appears when the machine's USB 2.0 mode is not set to "HI-SPEED". For information on switching the USB 2.0 mode, see Chapter 6, "PRINTER/SCANNER FUNCTIONS".

Begin installation of the scanner driver.

"SHARP AL-XXXX" will appear in the "Found New Hardware Wizard" dialog box. Select "Install the software automatically (Recommended)" and click the "Next" button. Follow the on-screen instructions.

Caution

Note

If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

A "USB 2.0 Composite Device" installation window may appear prior to this procedure. In this case, follow the instructions in the window to install the USB 2.0 Composite Device.

SET UP THE SOFTWARE

Begin installation of the printer driver.

"SHARP AL-XXXX" will appear in the "Found New Hardware Wizard" dialog box. Select "Install the software automatically (Recommended)" and click the "Next" button. Follow the on-screen instructions.

Caution

If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

Follow the instructions in the Plug and Play screen that appears in your version of Windows to begin the installation.

This completes the installation of the software.

• If you installed Button Manager, set up Button Manager as explained in "SETTING UP BUTTON MANAGER" (p. 55).

Connecting a USB cable

Follow the procedure below to connect the machine to your computer. A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the appropriate cable for your computer.

Caution

Note

• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows 98, Windows Me, Windows 2000 Professional, Windows XP Professional or Windows XP Home Edition preinstalled.

• Do not connect the USB cable before installing the MFP driver. The USB cable should be connected during installation of the MFP driver.

• If the machine will be connected using a USB 2.0 port of your computer, please purchase a USB cable that supports USB 2.0.

• The machine's USB connector will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP that Microsoft provides through its "Windows Update" Web page is installed.

• To obtain the fastest USB 2.0 data transfer speed, "USB2.0 MODE SWITCH" in the machine's user programs must be set to "HI-SPEED". For more information, see "USER PROGRAMS" (p.68).

• Use the machine's "HI-SPEED" mode only when using a computer that is running Windows 2000/XP.

• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the manufacturer of your PC card.

• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1 specifications (Full-Speed).

Insert the cable into the USB

connector on the machine.

Insert the other end of the cable into your computer's USB port.

Using the machine as a network printer

SET UP THE SOFTWARE

Note

• Interface cables for connecting the machine to your computer are not included with the machine. Please purchase the appropriate cable for your computer.

• If you intend to use the machine as a scanner, it must be connected to your computer with a USB interface cable. The scanner function cannot be used if the machine is connected with a LAN cable.

• To install the software using a network connection in Windows 95, Internet Explorer version 4.01 or later must be installed on your computer. If this is not installed, double-click "My Computer" and then double-click the CD-ROM icon. Double-click the "le501" folder, the "EN" folder, and then "ie5setup.exe".

Insert the LAN cable into the LAN connector on the machine.

Use a network cable that is shielded.

Turn on the machine.

Insert the CD-ROM into your computer's CD-ROM drive.

Click the "start" button, click "My Computer" ( ), and then double-click the CD-ROM icon ( ).

In Windows 95/98/Me/NT 4.0/2000, double-click "My Computer", and then double-click the CD-ROM icon.

SET UP THE SOFTWARE

Double-click the "setup" icon ( ).

Note

Set the IP Address

This setting is only required once when using the machine on a network.

The "SOFTWARE LICENCE" window will appear. Make sure that you understand the contents of the software licence, and then click the "Yes" button.

Read the "Readme First" in the "Welcome" window and then click the "Next" button.

To set the IP address of the machine, follow the steps below. If the machine is already connected to the network and its IP address has been set, go to "LPR (TCP/IP) direct printing" (p.50).

Click the "Set the IP Address" button.

The printer or printers

connected to the network will be detected. Click the printer to be configured (the machine) and click the "Next" button.

SET UP THE SOFTWARE

Note

• The "Ethernet Address" is indicated on the left side of the machine near the LAN connector.

• If the machine is used on a different network after the IP address is set, the machine will not be recognized. Enter the Ethernet Address and click the "Initialize" button to initialize the IP address. Follow the on-screen instructions to click the "OK" button and then the "Search" button.

Enter the IP address, subnet mask, and default gateway.

The settings in the above window are examples. Be sure to ask your network administrator for the correct IP address, subnet mask, and default gateway to be entered.

When "Get IP Address Automatically" is selected, the IP address may at times change automatically. This will prevent printing. In this event, select "Assign IP Address" and enter the IP address.

Click the "Next" button.

SET UP THE SOFTWARE

Click the "Yes" button.

Go to step 11 on page 51.

LPR (TCP/IP) direct printing

After step 1-7 on page 48

Click the "Printer Driver"

button.

If you have not set the IP Address, click the "Set the IP Address" button in first and go to step 8 on page 48.

Read the message in the "Welcome" window and then click the

"Next" button.

Select "LPR (TCP/IP)

direct printing" and click the "Next" button.

The printer or printers

connected to the network will be detected. Click the printer to be configured (the machine) and click the "Next" button.

SET UP THE SOFTWARE

Note

If the machine's IP address cannot be found, make sure the machine is powered on, make sure the network cable is connected correctly, and then click the "Search" button.

In the window for setting the destination print port name, make sure that ":lp" appears at the end of the IP address and click the "Next" button.

Any name can be entered in "Printer Port Name" (maximum of 38 characters).

A window appears to let you check your entries. Make sure that the entries are correct and then click the "Finish" button.

If any of the entries are incorrect, click the "Back" button to return to the appropriate window and correct the entry.

SET UP THE SOFTWARE

When the model selection window appears, select the model

name of your machine and click the "Next" button.

For the model name of your machine, see the operation panel on the machine.

Note

Caution

A Welcome window may appear before this step. Read the message in the "Welcome" window and then click the "Next" button.

Select whether or not you wish the printer to be your default printer and click the "Next" button.

If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

When "This installation of the SHARP software is complete" appears, click the "OK" button.

When the "Finish" screen appears, click the "Close" button.

Note

This completes the installation of the software.

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

Sharing the printer using windows networking

If the machine will be used as a shared printer on a network, follow these steps to install the printer driver in the client computer.

Note

To configure the appropriate settings in the print server, see the operation manual or help file of your operating system.

Insert the CD-ROM into your computer's CD-ROM drive.

Click the "start" button, click "My Computer" ( ), and then double-click the CD-ROM icon ( ).

In Windows 95/98/Me/NT 4.0/2000, double-click "My Computer", and then double-click the CD-ROM icon.

Double-click the "setup" icon ( ).

SET UP THE SOFTWARE

The "SOFTWARE LICENCE" window will appear. Make sure

that you understand the contents of the software licence, and then click the "Yes" button.

Click the "Printer Driver"

button.

Read the message in the "Welcome" window and then click the

"Next" button.

Select "Shared Printer"

and click the "Next" button.

SET UP THE SOFTWARE

For the port to be used,

select the machine set as a shared printer, and click the "Next" button.

You can also click the "Add Network Port" button and select the printer to be shared (the machine) by browsing the network in the window that appears.

Note

This completes the installation of the software.

If the shared printer does not appear in the list, check the settings in the printer server.

When the model selection window appears, select model name of your machine and click the "Next" button.

For the model name of your machine, see the operation panel on the machine.

Follow the on-screen instructions.

When the "Finish" screen appears, click the "Close" button.

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

SETTING UP BUTTON MANAGER

Button Manager is a software program that works with the scanner driver to enable scanning from the machine. To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps below to link Button Manager to scanner events.

Windows XP

Click the "start" button, click "Control Panel", click "Printers

and Other Hardware", and then click "Scanners and Cameras".

Click the "SHARP AL-XXXX" icon and select "Properties" from

the "File" menu.

In the "Properties" screen, click the "Events" tab.

Select "SC1:" from the

"Select an event" pull-down menu.

SET UP THE SOFTWARE

Select "Start this

program" and then select "Sharp Button Manager B" from the pull-down menu.

Click the "Apply" button.

Repeat Steps 4 through 6 to link Button Manager to "SC2:"

through "SC6:".

Select "SC2:" from the "Select an event" pull-down menu. Select "Start this program", select "Sharp Button Manager B" from the pull-down menu, and then click the "Apply" button. Do the same for each ScanMenu through "SC6:". When the settings have been completed, click the "OK" button to close the screen.

Button Manager is now linked to the scan menu (1 through 6). The scan settings for each of scan menu 1 through 6 can be changed with the setting window of Button Manager. For the factory default settings of the scan menu, see "USING THE SCANNER MODE" (p.61). For the procedures for configuring Button Manager settings, see "Button Manager Settings" in the Online Manual.

Windows 98/Me/2000

click the "Start" button, select "Settings", and then click

"Control Panel".

Double-click the "Scanners and Cameras" icon.

SET UP THE SOFTWARE

Note

If the "Scanners and Cameras" icon does not appear in Windows Me, click "view all Control Panel options".

Select "SHARP AL-XXXX" and click the "Properties" button.

In Windows Me, right click "SHARP AL-XXXX" and click "Properties" in the pop-up menu.

In the "Properties" screen, click the "Events" tab.

Select "SC1:" from the "Scanner events" pull-down menu.

SET UP THE SOFTWARE

Select "Sharp Button

Manager B" in "Send to this application".

Note

Button Manager is now linked to the scan menu (1 through 6). The scan settings for each of scan menus 1 through 6 can be changed with the setting window of Button Manager. For the factory default settings of the scan menu, see "USING THE SCANNER MODE" (p.61). For the procedures for configuring Button Manager settings, see "Button Manager Settings" in the Online Manual.

If other applications are shown, deselect the checkboxes for the other applications and leave only the Button Manager checkbox selected.

Click the "Apply" button.

Repeat Steps 5 through 7 to link Button Manager to "SC2:" through "SC6:".

Select "SC2:" from the "Scanner events" pull-down menu. Select "Sharp Button Manager B" in "Send to this application" and click the "Apply" button. Do the same for each ScanMenu through "SC6:". When the settings have been completed, click the "OK" button to close the screen.

Chapter 6

PRINTER/SCANNER FUNCTIONS

The machine includes a USB connector and a LAN connector as standard equipment. When the USB connector is used, the printer and scanner functions can be used. When the LAN connector is used, the printer function can be used. The machine has the following features:

• High-speed data transfer (when connected to a USB 2.0 connector)

• ROPM* function

* ROPM is an acronym for "Rip Once Print Many" processing. The ROPM function stores

multiple pages of print data in memory before printing. When printing multiple copies, this eliminates the need for the computer to repeatedly transmit the print data.

To use the machine as a printer or scanner, the printer driver or scanner driver must first be installed as explained in the "SET UP THE SOFTWARE".

Note

• If a problem occurs in printer or scanner mode, see the Online Manual.

• When using USB 2.0 (Hi-Speed mode), be sure to read "System requirements for USB 2.0 (Hi-Speed mode)" (below) to verify that your system and the machine settings are configured appropriately.

• The scanning feature is only available when Windows 98/Me/2000/ XP and a USB connection are used. The scanning feature is not available when Windows 95/NT 4.0 or a LAN connection is used.

System requirements for USB 2.0 (Hi-Speed mode)

The following system is required to use USB 2.0 (Hi-Speed mode):

• Your computer must be running Windows XP / Windows 2000 and the Microsoft USB 2.0 driver must be pre-installed, or the USB 2.0 driver for Windows XP / Windows 2000 must be installed using Microsoft's Windows Update service.

• The "USB 2.0 MODE SWITCH" setting in the machine's user programs must be set to "Hi-Speed". To change the setting, see "USB 2.0 MODE SWITCH" in the user programs. (p.68).

* Even when the Microsoft USB 2.0 driver is installed, some USB 2.0 expansion cards

are not capable of attaining the speed stipulated by the Hi-Speed standard. This problem can often be fixed by installing a more recent driver for the card. To obtain the most recent driver for your card, contact the card's manufacturer.

USING THE PRINTER MODE

The procedure for loading paper for printing is the same as for loading copy paper. See "LOADING PAPER" (p.18).

Note

• Print jobs received while the machine is copying will be stored in memory. When the copy job is finished, the print jobs will begin printing.

• Printing is not possible when the front or side cover is opened for machine maintenance, or when a misfeed occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.

BASIC PROCEDURE FOR PRINTING

The basic procedure for printing is explained in the following. To use convenient printer functions, see the "Online Manual" or the printer driver help file.

Make sure that paper is loaded in the tray.

The procedure for loading paper is the same as for copying. See "LOADING PAPER" (p.18) and make sure that the paper you wish to use is loaded.

Note

Make sure that the paper size setting on the machine is the same as the paper size set in the printer driver.

Open the file that you wish to print and select "Print" from the File menu.

Make sure that the printer driver for the machine is selected, and select print settings in the printer driver.

For information on the settings in the printer driver, see the "Online Manual" or the printer driver help file.

Click the "Print" button or the "OK" button to begin printing.

The print job will be delivered to the paper output tray.

Canceling a print job

To cancel a print job, select printer mode with the [MODE SELECT] key on the operation panel of the machine, and then press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ).

Note

For limitations on copying in print mode, scanner mode limitations, and print mode limitations in copy and scanner mode, see "OPERATION IN COPY, PRINTER, AND SCANNER MODES" (p.62)

USING THE SCANNER MODE

SCAN USING: SC1:

The procedure for placing the original is the same as for copying. See "NORMAL COPYING" (p.24).

Note

Scanner mode cannot be used at the following times:

• A misfeed has occurred (paper misfeed or original misfeed in the RSPF).

• The user programs are being used.

• The tray paper size is being set.

• The machine is being used in copy mode.

• The front cover or side cover is open.

SCANNING USING THE KEYS ON THE MACHINE

When scanning is performed by this method, the application that has been set in Button Manager will automatically start and the scanned image will be pasted into the application.

Note

Scanning from the operation panel of the machine

If the machine is in copy mode, press the [MODE SELECT] key to switch to scanner mode and clear the previously set copy settings.

Press the [MODE SELECT] key to select scanner mode.

The " " indicator lights up to indicate that scanner mode is selected.

Place the original. (p.24)

AL-1556

Press the [ ] key ( ) or [ ] key ( ) to

select the desired Button Manager scan menu setting.

Press the [START] key ( ) to begin scanning.

Note

Scanner mode remains selected after scanning is finished. (To change to a different mode, use the [MODE SELECT] key.)

PRINTER/SCANNER FUNCTIONS

Button Manager scan menu

For information on Button Manager settings, see the Button Manager help file. The names in the Button Manager menu ("xxxx" in "SC1:xxxx", etc.) can be changed. See the online manual.

SCANNING FROM YOUR COMPUTER

The machine supports the TWAIN standard, making it possible to scan from TWAINcompliant applications. The machine also supports WIA (Windows Image Acquisition), making it possible to scan from the "Scan and Camera Wizard" in Windows XP. See the Online Manual for the procedures for TWAIN and WIA scanning. For information on TWAIN and WIA settings, see the help file for the scanner driver or Windows Help.

OPERATION IN COPY, PRINTER, AND SCANNER MODES

Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, or scanner mode.

Modes Copying Printing

Copy

Printer During printing Yes*

Scanner

During two-sided printing, the copy job begins after the print job finishes.

Printing is possible while scanning is taking place. Printing begins after scanning

ends when connected by the LAN connector.

*3Scanning begins after printing ends when connected by the LAN connector and

two-sided printing is taking place.

Copy key input Yes Yes Yes No

During copying No No No No

During scan preview/ during scanning

No Yes*

Scanning

computer

from a

No No

Scanning

from the machine

Yes*

+ 52 hidden pages