Sharp 3800M - B/W Laser - All-in-One, FO-3800M Operation Manual

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FO-3800M

DIGITAL LASER MULTIFUNCTION

OPERATION MANUAL

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Important safety information

• If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

DECLARATION

The equipment has been approved in accordance with Council Decision 98/482/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In the event of problems, you should contact your equipment supplier in the first instance.

This product contains a lithium-ion battery, and must be disposed of properly. Contact your local environmental officials for disposal instructions.

In some areas, the "POWER" switch positions are marked "I" and "0" on the copier instead of "ON" and "OFF".

CAUTION: For a complete electrical disconnection, pull out the main plug. The socket-outlet shall be installed near the equipment and shall be easily

accessible.

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SOFTWARE LICENSE

PLEASE READ THIS LIC ENSE CAREFULLY BEFORE USI NG T HE SOFTWARE. BY USING THE SOFTWARE, YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE.

1. License.

The application, demonstration, system and other software accompanying this License, whether on disk, in read only memory, or on any other media (the “Software”) and related documentation are licensed to you by SHARP. You own the disk on which the Software is recorded but SHARP and/or SHARP’S Licensors retain title to the Software and related documentation. This License allows you to use the Software on one or more computers connected to a single printer and make one copy of the Software in machine-readable form for backup purposes only. You must reproduce on such copy the SHARP copyright notice, the copyright notice of SHARP’S Licensors and any other proprietary legends of SHARP and/or its Licensors that were on the original copy of the Software. You may also transfer all your license rights in the software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to the terms and conditions of this License.

2. Restrictions.

The Software contains copyrighted material, trade secrets and other proprietary material which is owned by SHARP and/or its Licensors and in order to protect them you may not decompile, reverse engineer, disassemble or otherwise reduce the Software to a human-perceivable form. You may not modify, network, rent, lease, loan, distribute or create derivative works based upon the Software in whole or in part. You may not electronically transmit the Software from one computer to another or over a network.

3. Termination.

This license is effective until terminated. You may terminate this License at any time by destroying the Software and related documentation and all copies thereof. This License will terminate immediately without notice from SHARP and/or SHARP’S Licensors if you fail to comply with any provision of this License. Upon termination you must destroy the Software and related documentation and all copies thereof.

4. Export Law Assurances.

You agree and certify that neither the Software nor any other technical data received from SHARP, nor the direct product thereof, will be exported outside the United States except as authorized and as permitted by the laws and regulations of the United States. If the Software has been rightfully obtained by you outside of the United States, you agree that you will not re-export the Software nor any other technical data received from SHARP, nor the direct product thereof, except as permitted by the laws and regulations of the United states and the laws and the regulation of the jurisdiction in which you obtained the Software.

5. Government End Users.

If you are acquiring the Software on behalf of any unit or agency of the United States Government, the following provisions apply. The Government agrees: (i) if the Software is supplied to the Department of Defense (DoD), the Software is classified as “Commercial Computer Software” and the Government is acquiring only “restricted rights” in the Software and its documentation as that term is defined in Clause 252.227-7013 (c)(1) of the DFARS; and (ii) if the Software is supplied to any unit or agency of the United States Government other than DoD, the Government’s rights in the Software and its documentation will be as defined in Clause 52.227-19 (c)(2) of the FAR or, in the case of NASA, in Clause 18-52.227-86 (d) of the NASA Supplement to the FAR.

6. Limited Warranty on Media.

SHARP warrants the disks on which the Software is recorded to be free from defects in materials and workmanship under normal use for a period of ninety (90) days from the date of purchase as evidenced by a copy of the receipt. The entire liability of SHARP and/or its Licensors and your exclusive remedy will be replacement of the disk which fails to meet the limited warranty provided by this Clause 6. A disk will be replaced when it is returned to SHARP or a SHARP authorized

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representative with a copy of the receipt. SHARP will have no responsibility to replace a disk damaged by accident, abuse or misapplication.

ANY IMPLIED WARRANTIES ON THE DISKS, INCLUDING THE IMPLIED WARRANTIES OF MER CHANT ABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN DURATION TO NINETY (90) DAYS FROM THE DATE OF DELIVERY. THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY

FROM JURISDICTION TO JURISDICTION.

7. Disclaimer of Warranty on Software.

You expressly acknowledge and agree that use of the Software is at your sole risk. The software and related documentation are provided “AS IS” and without warranty of any kind and SHARP and SHARP’S Licensor(s) (for the purpose of provisions 7 and 8, SHARP and SHARP’S Licensor(s) shall be collectively referred to as “SHARP”) EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INC LUDIN G, BUT NOT LIMITED TO, THE IM PLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. SHARP DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMEN TS, OR THAT THE OPERA TION OF THE SOFTW ARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE SOFTWARE WILL BE CORRE CTED. FURTH ERMORE, S HARP DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGAR DING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE OR RELATED DOCUMENTA TION IN TERM S OF THEIR CORRECTN ESS, ACCURACY, RELIABILITY, OR OTHERWISE. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY SHARP OR A SHARP AUTHORIZED REPRESENTATIVE SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY. SHOULD THE SOFTWARE PROVE DEFECTIVE, YOU (AND NOT SHARP OR A SHARP AUTHORIZED REPRESENTATIVE) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION, SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

8. Limitation of Liability.

UNDER NO CIRCUMSTANCES INCLUDING NEGLIGENCE, SHALL SHARP BE LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OR INABILITY TO USE THE SOFTWARE OR RELATED DOCUMENTATION, EVEN IF SHARP OR A SHARP AUTHORIZED REPRESENTATIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIA BILITY F OR INCID ENTAL OR CONSEQUEN TIAL DAMAGES SO THE ABOV E LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. In no event shall SHARP’S total liability to you for all damages, losses, and causes of action (whether in contract, tort (including negligence) or otherwise) exceed the amount paid by you for the Software.

9. Controlling Law and Severability.

For a portion of the Software related with Apple Macintosh and Microsoft Windows, this license shall be governed by and construed in accordance with the laws of the state of California and Washington, respectively. If for any reason a court of competent jurisdiction finds any provision of this License, or portion thereof, to be unenforceable, that provision of the License shall be enforced to the maximum extent permissible so as to effect the intent of the parties, and the remainder of this License shall continue in full force and effect.

10. Complete Agreement.

This License constitutes the entire agreement between the parties with respect to the use of the Software and related documentation, and supersedes all prior or contemporaneous understandings or agreements, written or oral, regarding such subject matter. No amendment to or modification of this License will be binding unless in writing and signed by a duly authorized representative of

SHARP.

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TABLE OF CONTENTS

COPIER PART

1. INSTALLATION

Introduction ....................................................................................................... 1

Overview of the FO-3800M ............................................................................... 1

How to use this manual ..................................................................................... 1

Checking packed components and accessories ................................................ 2

Set up ............................................................................................................... 3

Choosing a location ........................................................................................... 4

Cautions ........................................................................................................... 6

Main features .................................................................................................... 8

Part names ....................................................................................................... 9

Operation panel ............................................................................................... 10

Installing the TD cartridge ............................................................................... 11

Loading copy paper ......................................................................................... 12

Power to machine............................................................................................ 13

Power on ......................................................................................................... 14

Connections .................................................................................................... 15

Connecting the Telephone Line Cord ................................................................ 15

Final Preparations ........................................................................................... 16

Connecting Other Devices .............................................................................. 16

2. MAKING COPIES

Normal copying .................................................................................................. 17

When using the SPF .......................................................................................... 17

When using the original table ............................................................................. 18

Exposure adjustment/photo copying ................................................................. 20

Automaticexposure adjustment ......................................................................... 21

Reduction / Enlargement / Zoom ....................................................................... 22

Two-sided copying .............................................................................................. 23

3. SPECIAL FUNCTIONS

Description of special functions ......................................................................... 25

Toner save mode ................................................................................................ 26

User programs.................................................................................................... 27

4. SUPPLIES AND USER MAINTENANCE

TD cartridge replacement .................................................................................. 29

Drum cartridge replacement .............................................................................. 31

Drum cartridge life ............................................................................................. 32

User maintenance .............................................................................................. 33

Cleaning the drum cartridge ............................................................................... 34

When the machine is not in use ........................................................................ 34

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Table of contents

6. INITIAL SETTINGS

A look at the operation panel ........................................................................... 43

About the Liquid Crystal Display ..................................................................... 44

Using the Arrow Keys...................................................................................... 44

Adjusting the Beep Volume ............................................................................. 44

Adjusting the Ringing Volume .......................................................................... 45

Setting the Length of Alarm Beeps.................................................................. 45

Turning Key Beeps Off .................................................................................... 46

Setting the Language ...................................................................................... 46

Fax Setup ....................................................................................................... 47

How to Enter Characters ................................................................................. 47

Entering Your Name and Fax Number .............................................................. 48

Setting the Date and Time ............................................................................... 49

Auto Summer Time Setting ............................................................................. 50

Selecting the Reception Mode......................................................................... 51

Setting the Number of Rings for Auto Reception ............................................. 52

Settinf the Number of Rings for Manual Reception .......................................... 52

Setting the Number of Recall Times ................................................................ 53

Setting the Recall Interval ............................................................................... 53

Setting the Index Function .............................................................................. 54

Setting Fine Resolution Priority ....................................................................... 55

Setting Up the Machine for Use with a PC Modem .......................................... 55

Using the Remote Reception Function ............................................................ 56

PBX Setting .................................................................................................... 57

Storing Numbers for Automatic Dialing............................................................ 58

Chain Dialing for Long Numbers ...................................................................... 60

Storing Numbers Under Group Keys ................................................................ 61

Using the Machine with a Answering Machine ................................................. 63

Quiet DetectTime ............................................................................................ 63

Answerig Machine Backup .............................................................................. 64

5. PROBLEMS

Misfeed removal ................................................................................................ 35

Misfeed in the paper tray ................................................................................... 35

Misfeed in the copier .......................................................................................... 36

Misfeed in the exit area ..................................................................................... 37

Misfeed in the SPF ............................................................................................ 38

Copier trouble ..................................................................................................... 39

Copy and print quality problems ........................................................................ 40

Displaying total number of copies...................................................................... 41

Status indicators ................................................................................................ 42

FAX PART

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7. CHOOSING SUITABLE MEDIA

Originals Suitable for Faxing ........................................................................... 65

Size and Weight .............................................................................................. 65

Unsuitable Originals ........................................................................................ 66

8. HOW TO USE THE FAX FUNCTION

Sending Originals ............................................................................................ 67

Setting the Original ......................................................................................... 67

Optional Transmission Settings ....................................................................... 69

Resolution ....................................................................................................... 69

Contrast .......................................................................................................... 69

Cover Sheet .................................................................................................... 70

Table of contents

Auto Cover Sheet ............................................................................................ 71

Reverse Sending ............................................................................................. 72

Dialing and Transmitting .................................................................................. 73

Direct Keypad Dialing ...................................................................................... 73

Rapid Key Dialing ............................................................................................ 74

Speed Dialing.................................................................................................. 74

Chain Dialing ................................................................................................... 75

Normal Dialing Using the SPEAKER key ........................................................ 75

Using the SEARCH key .................................................................................. 76

Redialing ......................................................................................................... 76

Receiving Faxes ............................................................................................. 77

Using AUTO Mode .......................................................................................... 77

Using MANUAL Mode ..................................................................................... 77

Using A.M. Mode ............................................................................................ 77

Optional Reception Settings............................................................................ 78

Receive Reduce.............................................................................................. 78

When using manual sending and receiving ...................................................... 79

Special functions ............................................................................................ 80

Memory........................................................................................................... 80

Memory backup .............................................................................................. 80

Subsitute Reception into Memory ................................................................... 80

DataTransfer .................................................................................................... 81

Transmission Reservation ............................................................................... 82

Broadcasting ................................................................................................... 84

Polling ............................................................................................................. 86

Setting the Polling key .................................................................................... 86

Polling Others ................................................................................................. 86

Being Polled (Memory Polling)......................................................................... 87

Timer Operations ............................................................................................ 89

Anti Junk Fax.................................................................................................. 91

Printing Out Reports ....................................................................................... 93

Activity Report Auto Listing ............................................................................ 95

Printing Transaction Reports ........................................................................... 95

Priting Broadcasting Reports .......................................................................... 96

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PRINTER / SCANNER PART

10. GETTING STARTED

Introduction ...................................................................................................... 101

Making floppy disks from CD-ROM ................................................................. 101

Windows 95/Windows 98/Windows NT 4.0 ...................................................... 101

Windows 3.1x ................................................................................................... 101

Main features ................................................................................................... 102

Table of contents

Connecting the interface cable ........................................................................ 103

Installing the printer driver software ................................................................. 104

Description of the printer driver ........................................................................ 104

Checking the hardware and software requirements ......................................... 104

Installing the printer driver ............................................................................... 104

Windows 95/Windows NT 4.0 .......................................................................... 105

Windows 98...................................................................................................... 107

Windows 3.1 x .................................................................................................. 109

SHARP AL-F_FO printer driver group .............................................................. 110

11. PRINTING

Printing a page ................................................................................................. 111

Executing printing ............................................................................................ 111

Indicators on the operation panel ..................................................................... 112

Setting print conditions from printer driver ....................................................... 113

Windows 95/Windows 98/Windows NT 4.0 ...................................................... 113

Windows 3.1 x .................................................................................................. 114

Printing from an MS-DOS application .............................................................. 115

Print setting from the MS-DOS prompt ........................................................... 115

Settings on the front panel ............................................................................... 116

Windows 95/Windows 98/Windows NT 4.0 ...................................................... 116

Windows 3.1 x .................................................................................................. 116

Software printer setting .................................................................................... 116

HP Laser Jet Series II (PCL4) ......................................................................... 116

12. SCANNING

Scanning an image .......................................................................................... 117

Scanning from a TWAIN-compatible application .............................................. 118

Exiting from AL-F_FO TWAIN software ........................................................... 118

9. TROUBLESHOOTING

Troubleshooting .................................................................................................. 97

Messages and Signals ...................................................................................... 98

Display Messages ............................................................................................. 98

Audible Signals .................................................................................................. 99

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14. SPECIFICATIONS

Fax specifications ............................................................................................ 123

Copier specifications ........................................................................................ 125

Paper ................................................................................................................ 126

Supply list ........................................................................................................ 126

Proper storage.................................................................................................. 126

Printer specifications ....................................................................................... 127

Scanner specifications .................................................................................... 127

Parallel interface .............................................................................................. 128

Print area.......................................................................................................... 129

Transport .......................................................................................................... 130

15. QUICK REFERENCE

Quick reference ................................................................................................ 131

16. GLOSSARY

Glossary ........................................................................................................... 133

17. INDEX

Index ................................................................................................................ 135

Material safety data sheet ............................................................................... 137

Table of contents

13. TROUBLE ?

Troubleshooting ................................................................................................ 119

Using other installed drivers ............................................................................ 121

Windows 95/Windows 98/Windows NT 4.0 ...................................................... 121

Windows 3.1 x .................................................................................................. 122

Uninstalling drivers ........................................................................................... 122

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Notes

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INSTALLATION

Your new multifunction peripheral (MFP) is a 4-in-1 compact, multifunctional device that serves as a standalone fax, a standalone copier, a laser printer, and a scanner. In addition to a full range of fax functions designed to increase the scope and power of your communications, your new machine features fast, high-quality printing, scanning, and copying capabilities. It is fitted with a full 2 megabytes of memory to boost overall performance. Its dual access capability allows to functions to be used simultaneously, maximizing its potential as an office tool. Some of the other features of this product

include :

Printer

• High-quality 600-dpi resolution and fast 8 ppm laser printing to handle simple and complex printing needs

• Microsoft Windows® Printing System for high reliability and ease of use

Fax

• Fast 8-ppm scanning increase job efficiency

Scanner

• TWAIN compatibility allows work with various applications

Copier

• Fast, quality copies at 600-dpi resolution

Important :

This machine is not designed for use on a line with call waiting, call forwarding, and certain other special services offered by your telephone company. If you attempt to use the machine in conjunction with one of these services, you may

experience errors during transmission and reception of facsimile messages.

This manual provides information for the set up and operation of your new machine. It is designed to help you master the many innovative features of the machine in the least amount of time. Chapters 1 to 5 cover the copier functions. Chapters 6 to 9 describe how to use the fax functions. Chapter 10 to 13 explain the functions of the printer and scanner parts. At the

end, you will find the specifications of the machine and a handy glossary.

Note :

Although this machine may be used with the Windows® 3.1 Windows® for Workgro ups 3.1x, Windows®95, Windows®98 and Windows NT 4.0 operating systems, the screen shots used as examples in this manual were

all taken in a Windows®95 environment, except where noted.

Congratulations on your purchase of the FO-3800M, and thank you for choosing SHARP!

Overview of the FO-3800M

How to use this manual

1. INSTALLATION

Introduction

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INSTALLATION

Checking packed components and accessories

Interface cable

Rapid key label

Power cord

Telephone line cord

Adapter

Paper tray

TD cartridge (in a silver bag)

Drum cartridge (installed in machine)

Operation manual (3 pieces)

Software CD-ROM

Main unit

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

(provided according to destinations)

Open the carton and check to ensure that the following components and accessories are included.

The life of the TD cartridge which has been included in the machine at the factory is approximately 1500 sheets (A4 size paper at 5% toned area). In some regions, the shape and type of the packing materials are different from those shown above.

If anything is not included or is damaged, contact your Sharp dealer. Save the carton and packing materials. These can be re-used for transporting the machine, should it be necessary.

Installation

Warning

Note

Caution

Conventions used in this manual

In this manual, the following icons are used to provide the user with information pertinent to the use of the machine.

Warns the user that injury to the user or damage to the copier may result if the contents of the warning are not properly followed.

Cautions the user that damage to the copier or one of its components may result if the contents of the caution are not properly followed.

Notes provide information relevant to the copier regarding specifications, functions, performance, operation and such, that may be useful to the user.

Indicates a letter displayed in the display.

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INSTALLATION

Set up

Remove the screw from the left side of the copier by rotating it in the direction indicated by the arrow.

Save the screw because it will be used if the copier has to be moved (p. 132). Store the screw inside the front cover.

Remove the tpa and the protective paper on the original table.

Do not remove this part with the front cover closed

Tape

Push gently on both sides of the front cover to open the cover.

Store the screw which has been removed in step 1 at the right side inside the front cover.

After removing protecting material a, gently pull black protective paper b and protective material c together to your side and remove them. Be careful not to tear the protective paper during removal.

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INSTALLATION

Choosing a location

All electrical equipment is potentially dangerous if not installed and operated correctly. Make sure that you meet the following requirements when you set up or move the machine.

• The machine must be installed on a level surface.

• Use only the rated voltage from a properly grounded wall socket.

• Keep the machine away from areas that are:

• Dusty or smoky, damp or humid

• Poorly ventiated

• On direct sunlight

• Subject to extreme

temperature or humidity changes, e.g., near an air conditioneror heater

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INSTALLATION

Fan

Choosing a location

If the machine is moved from a cool place to a warm place, condensation may form inside the machine. Operation in this condition will cause poor copy quality and malfunctions. Leave the machine at room temperature for at least 2 hours before use.

When moving the machine, hold iton both sides as shown below.

• Provide ample room for easy access to the front, back, and sides of the machine.

• Leave enough space around the ventilation outlets for heat from the fan to dissipate properly. Blocking these outlets could cause the machine to overheat, which can cause serious damage to the internal parts.

• Use of extension cords is not recommended.

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INSTALLATION

Choosing a location

Be sure to allow the required space aroundthe machine for servicing and proper ventilation.

Do not expose the drum cartridge to direct sunlight.

Doing so will damage the surface (green portion) of the drum cartridge, causing smudges on copies.

20cm 20cm

10cm 10cm

A small amount of ozone is produced within the machine during operation. The emission level is insufficient to cause any health hazard.

NOTE :

The present recommended long term exposure limit for ozone is 0.2 mg/m3 calculated as an 8 hr. time-weighted average concentration. However, since the small amount that is emitted may have an objectionable odor, it is advisable to place the machine in a ventilated area.

Cautions

Be careful on handling the machine as follow to maintain the performance of this machine.

Do not drop the machine, subject it to shockor strike it against any object.

Store spare supplies such as drum cartridges and TD cartridges in a dark place without removing from the package before use.

If they are exposed to direct sunlight, smudges on copies may result.

Do not touch directly the surface (green portion) of the drum catridge with a hand.

Doing so will damage the surface of the cartridge, causing smudges on copies.

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INSTALLATION

CLASS 1

LASER PRODUCT

LASER KLASSE 1

Laserstrahl

CAUTION VORSICHT ADVARSEL ADVERSEL VARNING VARO!

INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCKS DEFEATED. AVOID EXPOSURE TO BEAM.

UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEÖFFNET UND SICHERHEITSVERRIEGELUNG ÜBERERÜCKT. NICHT DEM STRAHL AUSSETZEN. USYNLIG LASERSTRÅLING VED ÅBNING, NÅR SIKKERHEDSAFBRYDERE ER UDE AF FUNKTION. UNDGA UDSAETTELSE FOR STRÅLING. USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPNES OG SIKKERHEDSLÅS BRYTES.

UNNGÅ EKSPONERING FOR STRÅLEN. OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR ÄR URKOPPLADE. STRÅLEN ÄR FARLIG. BETRAKTA EJ STRÅLEN.

AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA NÄKYMÄTÖNTÄ LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN.

●

ZUR BEACHTUNG: HOHE TEMPERATUR

●

CUIDADO: TEMPERATURA ELEVADA

VAROITUS! LAITTEEN KÄYTTÄMINEN MUULLA KUIN TÄSSÄ KÄYTTÖOHJEESSA MAINITULLA TAVALLA SAATTAA ALTISTAA KÄYTTÄJÄN TURVALLISUUSLUOKAN 1 YLITTÄVÄLLE NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE.

VARNING - OM APPARATEN ANVÄNDS PÅ ANNAT SÄTT ÄN I DENNA BRUKSANVISNING SPECIFICERATS, KAN ANVÄNDAREN UTSÄTTAS FÖR OSYNLIG LASERSTRÅLNING, SOM ÖVERSKRIDER GRÄNSEN FÖR LASERKLASS 1.

●

CAUTION: HIGH TEMPERATURE

●

ATTENTION: TEMPERATURE ELEVEE

785 nm ± 15 nm (13,98 ± 2 µs)/7 mm 0,40 mW ± 0,05 mW

Wave length Pulse times Output power

Caution

This product contains a low power laser device. To ensure continued safety do not remove any cover or attempt to gain access to the inside of product. Refer all servicing to qualified personnel.

Use of controls or adjustments or performance of procedures other than those specified hereinmay result in hazardous radiation exposure.

• Place the machine on a firm, level surface.

• Do not install the machine in a humid or dusty location.

• When the machine is not used for a long time, for example for consecutive

holidays, turn the power switch off and remove the power cord from the outlet.

• When moving the machine be sure to turn the power switch off and remove the power cord from the outlet.

• Do not cover the machine with a dust cover, cloth or plastic film while the power is on. Doing so may prevent heat radiation, damaging the machine.

• The fusing area is hot. Exercise care in this area when removing misfed paper.

• Do not switch the machine rapidly on and off. After turning the machine off, wait 10 to 15 second before turning it back on.

• Do not look directly at the light source. Doing so may damage your eyes.

Cautions

Class 1 Laser product

Invisible laser radiation when open and interlocks defeated. Avoid exposure to beam. At the production line, the output power of the scanner unit is adjusted to

0.6 MILLIWATT PLUS 13.4 PCTS and is maintained constant by the operation of the Automatic Power Control (APC). This product contains a low power laser device. To ensure continued safety do not remove any cover or attempt to gain access to the inside of the product. Refer all servicing to qualified personnel.

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INSTALLATION

Main features

1 High-speed laser copying

• Since warm-up time is zero, copying can be started immediately after the power switch is turned on.

• First-copy time is only 11 seconds (normal mode).

• Copying speed is 8 copies/min., which improves working efficiency.

2 Digital high-quality image

• High-quality image copying with 600 dpi can be performed.

• In addition to the automatic exposure mode, the manual exposure can be adjusted

in five steps.

• The photo mode copying function which allows clear copying of delicate halftone original images such as monochrome photos and color photos can be used.

3 Substantial copying functions

• Zoom copying from 50% to 200% in 1% increments can be performed.

• Continuous copying of maximum 50 sheets can also be performed.

• Automatic document feeding through the single pass feeder (SPF) can be performed.

• Toner save mode for reducing toner consumption by approximately 10% can be set.

• User programs which allow setting/modification of functions for customer’s needs are

provided.

4 Scan once/Print many

• The copier is equipped with a 1-page memory buffer. This memory allows the copier to scan an original 1 time only and make up to 50 copies. This feature allows for improved workflow, reduced operating noise from the copier and reduced wear and tear on the scanning mechanism. This feature provides for a higher reliability.

5 Printer/Scanner/Facsimile features

• This machine also has laser printer, scanner and facsimile functions.

6 250-sheet paper tray

•The paper tray holds up to 250 sheets of copy paper (56 to 80g/m

). The capacity adapts

to office use allowing high-volume printing and saving labor for loading paper.

7 Environmentally friendly design

• Paper output tray can be pushed into the copier for space saving when copying is not performed.

• Preheat mode and auto power shut-off mode are procided to reduce power consumption when the machine is not in use.

As an ENERGY STAR® Partner, SHARP has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.

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Page 19

INSTALLATION

Parts names

Original cover

Original table

Paper output tray

Front cover

Paper tray

Paper release lever

Interface connector

Power switch

Paper guide

Operation panel

SPF exit tray

Original guide

Document feeder tray

Fax control panel

Power cord socket

TEL/LINE jack

LINE TEL

TD cartridge Drum cartridge

Drum cartridge handles

TD cartridge handle

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Page 20

INSTALLATION

Operation panel

Exposure mode selector key and indicators

Use to sequentially select the exposure modes: AUTO, MANUAL (=) or PHOTO ( ). Selected mode is shown by a lit indicator. (p.20)

Light ({) and dark (}) keys and exposure indicators

Use to adjust the MANUAL (=) or PHOTO ( ) exposure level. Selected exposure level is shown by a lit indicator. (p. 20) Use to start and terminate user program setting. (p. 27)

SPF indicator (

)

SPF misfeed indicator (

) (p. 42)

Alarm indicators

: Drum replacement required

indicator (p.31)

t : Misfeed indicator (p.35) s

: TD cartridge replacement required

indicator (p. 29)

Copy ratio selector key and copy ratio indicators

Use to sequentially select preset reduction/ enlargement copy ratios. Selected copy ratio is shown by a lit indicator. (p. 22)

Zoom indicator (p. 22)

Copy ratio display (%) key (p. 22)

Display

Displays the specified copy quantity, zoom copy ratio, user program code, and error code.

ON LINE indicator

Lights up when the machine is used as a printer or scanner.

Power save indicator

Lights up when the copier is in a power save mode. (p. 25, 27)

Zoom keys (N, L)

Use to select any reduction or enlargement copy ratio from 50 to 200% in 1% increments. (p. 22)

Copy quantity keys (<, <)

• Use to select the desired copy quantity (1 to 50). (p. 19)

• Use to make user program entries. (p. 27)

Clear key (>)

• Press to clear the display, or press during a copy run to terminate copying. (p. 19)

• Press and hold down during standby to display the total number of copies made to date. (p.41)

Print key and ready indicator (

)

• Copying is possible when the indicator is on.

• Use to set a user program.

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Page 21

INSTALLATION

Installing the TD cartridge

Remove the TD cartridge from the bag. Hold the cartridge on both sides and shake it horizontally four or five times. Remove the protective tape and then the protective cover.

Gently insert the TD cartridge into the copier along the guides in the direction indicated by the arrow.

Align the projections on both sides with the guides.

Close the front cover.

Be sure to remove the protective paper from the drum cartridge before installing the TD cartridge.

4 or 5 times

Hold the handle of the TD cartridge so that the stamped markings on top of the cartridge are facing upward.

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Page 22

INSTALLATION

View from the back of the machine

Loading copy paper

Hold the paper tray so that the paper guide of the paper tray is facing front and then insert the paper tray into the copier’s paper tray slots.

Pull the paper release lever located at the back of the copier.

If extra long paper is used, raise the paper support to support the paper. Fan the copy paper and place it into the paper tray with the side to be printed facing toward you. Position the paper along the right end of the paper tray. Then adjust the paper guide to the paper width.

• The paper tray holds up to 250 sheets of standard paper (56 to 80 g/

m²). Do not set too many sheets.

• Feed copy paper lengthwise only.

• When copying onto special paper such as labels and transparency

film, feed one sheet at a time.

Paper tray

Paper release lever

If the paper is inserted without doing this, paper misfeeds will occur.

• When copying onto an envelope, insert it so that the side to be printed

on is facing upwards and so that the flap on the reverse side is at the right when looking from the front of the copier. Leave a gap of approximately 1 mm between the paper guide and the left edge of the envelope.

• When loading an envelope, make surre that it i straight and flat.

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Page 23

INSTALLATION

Make sure the paper release lever is pushed back. The paper will be clamped by the paper feed roller inside the copier.

When placing special paper or several sheets of paper or when making two-sided copies, the paper may not be clamped inside the machine even if the paper release lever is pushed back. In this case, repeat the paper release lever operation several times to make sure that the paper is clamped.

Loading copy paper

Paper guide

Side to be printed

Paper support

Power to machine

Ensure that the power switch of the machine is in the OFF position. Insert the attached power cord into the power cord socket at the rear of the machine.

If you use the machine in a country other than the country where the copier was purchased, you will need to make sure that your local power supply is compatible with your model. If you plug the machine into an incompatible power supply, irreparable damage to the machine will result.

Plug the other end of the power cord into the nearest outlet.

Only insert the power cord into a properly grounded wall socket. Do not use extension cord or multi-way power distribution boards.

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Page 24

INSTALLATION

Power on

Turn the power switch on the left side of the machine to the "ON" position. The ready ( ) indicator will light up and other indicators which show the initial settings of the operation panel will also light up to indicate the ready condition. For the initial settings, see the "Initial settings of operation panel" described below.

The machine will enter a power save mode once the set time has elapsed without any copier operation after the last copy of a run is made or power is turned on. The settings of the power save modes can be modified. See page 27, USER PROGRAMS.

The machine will return to the initial settings a preset amount of time after the last copy is made. The preset amount of time (auto clear time) can be changed. See page 27, USER PROGRAMS.

Initial settings of operation panel

The copier assumes the initial settings when the copier is turned on or a preset time (auto clear time) elapses after the last copy is made.

“0” is displayed in the display.

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Page 25

INSTALLATION

LINE

TEL

Connections

Plug one end of the telephone line cord into the jack on the machine marked “LINE.” Plug the other side into the walljack (using the provided adaptator, if necessary).

For Germany, please connect the cable from the fax machine with the wired plug connector code (F) with the wire down into the wall socket (TAE 6) code (F).

The fax can be used as single device and in combination (in serial connection) with approved terminal equipment (s).

To connect an extension telephone or an answering machine, plug the extension line cordin the provided wall jack adaptator. (See“Connecting Other Devices” in this chapter for details.)

Note: If your area experiences a high incidence of lightning or power surges,

we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Connecting the Telephone Line Cord

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Page 26

INSTALLATION

Final Preparations

If desired, an answering machine or external telephone can be connected to the machine by plugging the external line cord in the external jack of the wall jack (wall socket code “N” for Germany) or in the provided adaptator.

• Connecting an answering machine to the machine allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the machine to “A.M.” (Answering Machine mode) when you go out.

The outgoing message of your answering machine should be changed to inform callers who want to send a fax to press their FAX START key.

Comments:

1. It is advisable to keep the length of the message under 10 seconds. If it is

too long, you may have difficulty receiving faxes sent by automatic dialing.

2. Your callers can even leave a voice message and send a fax message on

the same call. Modify your outgoing message to explain that this can be done by pressing their FAX START key after leaving their voice message.

• You can connect an extension phone to the machine to make and receive calls like any other extension phone on your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and take over the line.

Connecting Other Devices

Note: The Remote Reception function is initially set to “ON”.

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Page 27

MAKING COPIES

2. MAKING COPIES

This machine has two document input stations - a single pass feeder (SPF) for automatic document feeding and an original table for manual handling of documents. The SPF is designed to hold up to 30 originals of 52 to 80g/m2 or 25 originals (80 to 90g/m2 paper measuring from A5 to A4. For copying from the original table, the maximum original size is A4.

Normal copying

Ensure that paper of the desired size is set in the paper tray. See page 12, LOADING COPY PAPER.

Pull out the paper output tray until it stops as shown in the illustration.

Turn the power switch on.

Place the original (s) face down in the document feeder tray or on the original table.

A. When using the SPF

(1) Make sure that no original is left on the original table. (2) Adjust the original guides to the size of original. (3) Set the originals fae down in the document feeder tray. Feed the

originals narrow side into the slot.

• Before feeding originals in the document feeder tray, be sure to remove

any staples or paper clips from them.

• Before placing curled or wavy originals into the document feeder tray,

be sure to flatten them. If not, original misfeeds may result.

• The SPF ( ) indicator on the operation panel will light up. If this

indicator does not light up, the originals are not properly set or the SPF is not properly closed.

• Badly damaged originals may misfeed in the SPF. It is recommended

that such originals be copied from the original table.

• Special originals such as transparency film should not be fed via the

SPF, but should be placed directly on the original table.

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Page 28

MAKING COPIES

Normal copying

Original face down

When the original is long, extend the tray of the exit area.

B. When using the original table

(1) Open the original cover. (2) Place an original face down on the original table and align it with the

original scale. (Make sure the upper left corner of the original is set the position indicated by the “ ” ). Close the original cover.

When copying a book or an original which has been folded or a crumpled original, press down the original cover lightly. If the original cover is not s ecurely closed, the copies may be striped or blurred.

Print face

mark

Original scale

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Page 29

MAKING COPIES

Normal copying

Set the number of copies using the two copy quantity (<,<) keys.

• Press the clear (>) key to clear an entry if a mistake is made.

• A single copy can be made with the initial setting, i.e., when “0” is

displayed.

• If copying onto special papers, feed one sheet at a time and leave the copy quantity at 0.

• Press the right copy quantity key to set the unit digit from 0 to 9. This key will not change the tens digit.

• Press the left copy quantity key to set the tens digit from 1 to 5. Up to 50 copies can be set.

Tens digit Unit digit

Press the print ( ) key.

• To display the number of copies made in a continuous run, press the left copy quantity key.

• To stop copying in the middle of a run, press the clear (>) key. Copying will stop and the number in the display will be reset to “0”.

• When the print ( ) key is pressed while printing is being performed, printing will be interrupted and copying will start. Printing will be resumed after copying is finished.

Do not perform copying with the original cover open.

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Page 30

MAKING COPIES

Exposure adjustment/photo copying

Set the original and check the copy paper size.

Copy density adjustment is not required for most originals in the automatic exposure mode. To adjust the copy density manually or to copy photographs, the exposure level can be adjusted in five steps manually.

Press the exposure mode selector key to select the manual (

) or

photo ( ) mode.

Use the light ({) and dark (}) keys to adjust the exposure level. If exposure level 2 is selected, the two left-handmost indicators for that

level will light up simultaneously. Also, if level 4 is selected, the two righthandmost indicators for that level will light up simultaneously.

Set the number of copies using the copy quantity (<,<) keys and press the print ( ) key.

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Page 31

MAKING COPIES

Automatic exposure adjustment

The automatic exposure level can be adjusted to suit your copying needs.This level is set for copying from the original table and copying from the SPF respectively.

Press the exposure mode selector key to select the photo ( ) mode.

Press and hold down the exposure mode selector key for approximately 5 seconds.

The photo ( ) indicator will go out and the AUTO indicator will begin to blink. One or two exposure indicators corresponding to the automatic exposure level which has been selected will light up.

Press the light ({) or dark (}) key to lighten or darken the automatic exposure level as desired. If exposure level 2 is selected, the two left-handmost indicators for that level will light up simultaneously. Also, if level 4 is selected, the two righthandmost indicators for that level will light up simultaneously.

When adjusting the automatic exposure level for copying from the SPF, place an oriignal in thedocument feeder tray and make sure that the SPF(

) indicator lights up. When adjusting the level for copying from the original table, make sure that no original is left in the document feeder tray.

Press the exposure selector key. The AUTO indicator will stop blinking and light up steadily.

This automatic exposure level will remain in effect until you change it again by this procedure.

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Page 32

MAKING COPIES

Reduction/Enlargement/Zoom

Three preset reduction ratios and two enlargement ratios can be selected. The zoom function enables copy ratio selection from 50% to 200% in 1% increments.

Set the original and check the copy paper size.

Use the copy ratio selector key and/or zoom (N,L) keys to select the desired copy ratio.

• To verify a zoom setting without changing the zoom ratio, press and hold down the copy ratio display (%) key. When the key is released, the display will return to the copy quantity display.

• To reset the ratio to 100%, press the copy ratio selector key repeatedly until the 100% indicator lights up.

• In order to decrease rapidly the zoom ration, press and hold down the (N or L) key. But, the value will stop on the preset reduction and enlargement ratios. In order to go up to these values, loose the key and then press and hold it down again.

To select a zoom ratio:

When a zoom (N or L) key is pressed, the ZOOM indicator will light up and the zoom ratio will be displayed in the display.

To select a preset copy ratio:

Preset reduction and enlargement ratios are: 50%, 70%, 86%, 141%, and 200%.

Set the number of copies using the copy quantity (<,<) keys and press the print ( ) key.

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Page 33

MAKING COPIES

Two-sided copying

Example: The following two originals will be copied onto two sides of copy paper.

Two-sided copying can be made on this machine.

Face up

1st original

2nd original

Face up or face down

Face down

Place the first oriignal face down on the original table and make a copy.

Replace the first original with the second original on the original table and close the original cover. Place the second original in the reverse orientation to the first original.

• When feeding copies to copy onto the back side, be sure to feed them one sheet at a time.

• Curled or wavy copies must be flattened before they are fed. If not, crumpling, paper misfeeds or smudges on copies may result.

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Page 34

MAKING COPIES

Turn the first copy over top to bottom as shown. Feed the first copy into the paper tray.

Press the print ( ) key.

Two-sided copying

Both the first and second originals ca be set in the SPF but they must be set separately.

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Page 35

SPECIAL FUNCTIONS

3. SPECIAL FUNCTIONS

Description of special functions

Toner save mode (page 26)

Reduces toner consumption by approximately 10%.

Power save modes (page 27)

The copier has two power save modes of operation: preheat mode and auto power shut-off mode.

Preheat mode

When the copier enters the preheat mode, the power save ( ) indicator will light up and other indicators will remain on or off as before. In this condition, the fuser in the copier is maintained at a lower heat level, thereby saving power. To copy from the preheat mode, make desired copier selections and press the print ( ) key using the normal copying procedure.

Auto power shut-off mode

When the copier enters the auto power shut-off mode, the power save ( ) indicator will light up and other indicators will go out. The auto power shut-off mode saves more power than the preheat mode but requires a longer time before starting copying. To copy from the auto power shut-off mode, press the print (

) key. Then make desired copier

selections and press the print ( ) key using the normal copying procedure.

Auto clear (page 27)

The copier returns to the initial settings a preset amount of time after the last copy is made. This preset amount of time (auto clear time) can be changed.

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Page 36

SPECIAL FUNCTIONS

Toner save mode

When the machine is used as a laser printer, the toner save mode which is set as described below does not function. Set the toner save mode using the printer driver.

Press the exposure mode selector key to select the manual (=) mode.

Press and hold down the exposure mode selector key for approximately

5 seconds.

The manual (=) indicator will go out and the photo ( ) indicator will

begin to blink. The exposure indicator marked “5” will light up, indicating the standard toner mode is active.

To enter the toner save mode, press the light ({) key. The exposure indicator marked “1” will light up, indicating the toner save

mode is selected.

Press the exposure mode selector key twice. The photo ( ) indicator will stop blinking and the AUTO indicator will light up steadily. The toner save mode is now active.

To return to the standard mode, repeat the procedure but use the dark (}) key to select exposure level “5” in step 3.

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Page 37

SPECIAL FUNCTIONS

User programs

The user programs allow the parameters of certain functions to be set, changed, or canceled as desired.

Paper must be present in the paper tray before user programs can be accessed.

Setting the power save modes and auto clear time

Press and hold down the light ({) and dark (}) keys simultaneously for more than 5 seconds until all the alarm indicators (w, t

) blink and

“– –” appears in the display.

Use the left copy quantity (<) key to select a user program number. The selected number will blink in the left side of the display.

Press the print ( ) key. The entered program number will be steadily lit and the currently selected parameter number for the program will blink on the right side of the display.

Paper detection mode

If the width of the paper in the paper tray is less than 210 mm, the width of scanning will be reduzed to 138 mm.

Select the desired parameter using the right copy quantity (<) key. The entered parameter number will blink on the right of the display.

Programno./Mode Parameters

1 0➯OFF 1➯30 sec. Auto clear time 2➯60 sec. 3➯90 sec.

4➯120 sec. 5➯10 sec.

2 0➯30 sec. 1➯60 sec. Preheat mode 2➯90 sec.

3 0➯2 min. 1➯5 min. Auto power 2➯15 min. 3➯30 min. shut-off timer 4➯60 min. 5➯120 min.

5 0➯OFF 1➯ON Auto power shut-off mode

9 0➯OFF 1➯ON Paper detection mode

Factory default settings are indicated with an asterisk (*)

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Page 38

SPECIAL FUNCTIONS

Press the print ( ) key. The right-hand number in the display will be steadily lit and the entered value will be stored.

Press the light ({) or dark (}) key to return to the normal copy mode.

User programs

To change the setting or to set another mode, press the clear (>) key. The copier will return to step 2.

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Page 39

SUPPLIES AND USER MAINTENANCE

4. SUPPLIES AND USER MAINTENANCE

TD cartridge replacement

Be sure to use only genuine SHARP parts and supplies.

The TD cartridge replacement required (s) indicator will light up when toner is needed. For more information on purchasing the TD cartridge, see SUPPLY LIST on page 128. If copying is continued while the (s) indicator is lit, copies will gradually become lighter until the copier stops and the indicator begins blinking. Replace the old TD cartridge by following the procedure given below.

Do not turn off the machinepower when replacing the TD cartridge. Doing so will clear any facsimile or print data that has been stored in memory.

Push gently on both sides of the front cover to open the cover.

• After the copier stops, it may be possible to make a few more copies by taking the TD cartridge out of the copier, shaking it horizontally, then reinstalling it. If copying is not possible after this operation, replace the TD cartridge.

• If the indicator begins to blikn while facsimile data is being received, the data will not beprinted and will be stored in memory. After the TD cartridge is replaced,the data that has been storedin memory will be automatically printed.

Gently pull the TD cartridge handle out by inserting your fingers into the groove at the center of the handle.

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Page 40

SUPPLIES AND USER MAINTENANCE

Grasp the handle of the cartridge and pull the cartridge clear of the machine. Dispose of the old TD cartridge in accordance with local regulations.

TD cartridge replacement

Install a new TD cartridge. Remove it from the bag. Hold it on both sides

and shake it horizontally four or five times. Remove the protective tape and then the protective cover.

4 or 5 times

Hold the handle of the TD cartridge so that the stamped markings on top of the cartridge are facing upward.

Close the front cover. The s indicator will go out and the ready ( ) indicator will light up.

Gently insert the TD cartridge into the copier along the guides in the direction indicated by the arrow.

Align the projections on both sides with the guides.

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Page 41

SUPPLIES AND USER MAINTENANCE

Drum cartridge replacement

The useful life of the drum cartridge is approximately 20,000 copies. When the internal counter reaches approximately 19,000 copies, the drum replacement required (w) indicator will light up indicating that replacement of the drum cartridge will be needed soon. For more information on purchasing the drum cartridge, see SUPPLY LIST on page 128. When the indicator begins to blink, the copier will stop operating until the cartridge is replaced. Replace it at this time.

Do not turn off the machine power when replacing the TD cartridge. Doing so will clear any facsimile or print data that has been stored in memory.

Place some scrap paper on a nearby level surface.

Push gently on both sides of the front cover to open the cover.

Gently pull the TD cartridge out and place it on the scrap paper which was prepared in step 1. To remove the TD cartridge, see page 30, step 3.

Using both hands hold the tabs on the drum cartridge between your thumb and index finger and gently pull the cartridge up and out in a circular motion to lift it clear of the machine. Dispose of the old drum cartridge in accordance with local regulations.

The fusing unit beneath the drum cartridge is hot. Be careful not to touch the fusing unit when removing the drum cartridge.

Remove a new drum cartridge from its plastic bag and set it down on a clean, uncluttered and level surface being careful not touch the drum surface.

The new drum cartridge is sealed with a sheet of black protective paper to shield the drum from light. To prevent damage to the drum surface, do not remove the protective paper until you have inserted the cartridge into the machine.

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Page 42

SUPPLIES AND USER MAINTENANCE

Drum cartridge replacement

Using both hands hold the tabs on the new drum cartridge between your thumb and index finger, place the two projections on both ends of the cartridge along the guides, and gently insert the cartridge in the direction indicated by the arrow.

Drum cartridge life

Gently replace the TD cartridge. To install the TD cartridge, see page 29, TD CARTRIDGE REPLACEMENT.

Carefully remove the sheet of black protective paper from the drum cartridge by pulling the partindicated by the arrow toward you, making sure not to leave any torn pieces of paper in the machine.

Pressing and holding down both the exposure mode selector key and clear (>) key, close the front cover. Continue to hold down these keys for five seconds (drum initialization processing). The drum replacement required (w) indicator will go out.

Press and hold down the light ({) and dark (}) keys simultaneously for more than 5 seconds until all the alarm indicators (w, t

) blink and

“– –” appears in the display.

Press and hold down the clear (>) key for more than 5 seconds to find out how many more copies can be made.

Example: 500 copies can be made before the next drum cartridge replacement.

To find out how many more copies can be made before the 20,000 mark is reached, follow the procedure described below.

Press the light ({) or dark (}) key. The ready ( ) indicator will light up.

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Page 43

SUPPLIES AND USER MAINTENANCE

User maintenance

Proper care is essential in order to get clean, sharp copies. Be sure to take a few minutes to regularly clean the machine.

Before cleaning, be sure to turn the power switch off and remove the power cord from the outlet.

Do not use thinner, benzene or other volatile cleaning agents. Doing so may cause deformation, discoloration, deterioration or malfunction.

Cabinet

Wipe the cabinet with a soft, clean cloth.

Original table and original cover

Dirt or stains on the glass or cover will also be copied. Wipe the glass and the cover with a soft, clean cloth. If necessary, dampen the cloth with water or a glass cleaner.

Original table

Original cover

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Page 44

SUPPLIES AND USER MAINTENANCE

User maintenance

Cleaning the drum cartridge

If some parts of the images are missing from the printed page, you may need to clean the surface of the drum in the drum cartridge. Because the drum surface is very sensitive, you must take extreme care when cleaning it, otherwise it may become damaged, and any damage to this component will have a serious effect on the print quality.

Follow the procedure below to clean the drum surface.

Put the drum cartridge down on a clean, uncluttered and level surface. The drum can easily become damaged if it is not handled with care.

Take a sheet of clean paper and roll it into a tube. Roll it tightly so that the diameter of the hole at each end is less than the thickness of your little finger.

Gently rub the surface of the drum (green portion) with the rolled-up paper to remove any particles of toner caking on the drum.

Replace the drum cartridge. (See page 31, DRUM CARTRIDGE REPLACEMENT.)

Replace the TD cartridge. (See page 30, TD CARTRIDGE REPLACEMENT.)

Close the front cover and turn on the machine power.

When the machine is not in use

Remove the power cord and the interface cable.

• Do not touch the drum surface with the edges of rolled-up paper.

• Do not let the drum surface come into contact with anything other

than the rolled-up paper. Fingerprints, water, alcohol and other solvents will damage the drum surface.

Turn off the machine power.

Remove the TD cartridge. To remove the TD cartridge, see page 29, step 2.

Remove the drum cartridge. To remove the drum cartridge, see page 31, DRUM CARTRIDGE REPLACEMENT.

If this machine is not in use for a long time, remove the copy paper from the paper tray and store it in a location that is not humid. If the copy paper is left in the paper tray for a long time, it will absorb moisture, resulting in paper misfeeds.

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Page 45

PROBLEMS

5. PROBLEMS

Misfeed removal

If the paper is misfed here, process to

”A. Misfeed in the paper tray”.

If the misfed paper is seen from this side, proceed to

”C. Misfeed in the exit area”. (p. 37).

If the paper is misfed here, proceed to

”B. Misfeed in the copier”. (p. 36).

If a misfeed occurs when using the SPF, may appear in the display. This indicates that one original must be returned to the document feeder tray after a misfeed. Return one original. Then this number will disappear when copying is resumed or the clear (>)key is pressed. When the SPF misfeeds an original shet, the machine will stop and the SPF misfeed ( ) indicator will blink, while the misfeed (t) indicator will remain off. For a misfeed of originals in the SPF, see ”D. Misfeed in the SPF” on page 38.

A. Misfeed in the paper tray

Pull the paper release lever at the right of the paper tray toward you.

Paper release lever

When the misfeed (t ) indicator blinks or blinks in the display, the copier will stop because of a misfeed. Check the misfeed location. Remove the misfed paper following the instructions for each location in the illustration below. If blinks in the display, proceed to “A Misfeed in the paper tray”.

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Page 46

PROBLEMS

Misfeed removal

Remove all the paper, including the jammed paper, from the paper tray.

If the misfed paper will not come out easily, do not pull it hard, as you may tear it or damage the printing mechanism. In such cases, proceed to “B. Misfeed in the copier”.

Straighten the edges of the stack of paper and then reinsert it into the paper tray.

Push the paper release lever back again to secure the paper.

B. Misfeed in the copier

Place some scrap paper on a nearby level surface.

Push gently on both sides of the front cover to open the cover.

Gently pull the TD cartridge out and place it on the scrap paper which was prepared in step 1. To remove the TD cartridge, see page 29, step 2.

Take a piece of scrap paper that is larger than the drum cartridge and fold it in half. Keep this paper ready to shield the light-sensitive part of the drum cartridge from light after it is removed from the machine.

• The paper to be used for placing the TD cartridge and drum cartridge may be soiled due to toner, etc.

• The paper for placing the drum cartridge must be enough large to cover the surface of the cartridge (green portion) and must be foldable in half.

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PROBLEMS

Gently pull the drum cartridge out and wrap the removed drum cartridge in the paper which was prepared in step 4 so that the green drum section is shielded from light. Place the drum cartridge down on a level surface. To remove the drum cartridge, see page 31, DRUM CARTRIDGE REPLACEMENT.

Blocage de papier - extraction

Remove the misfed paper by holding the edge of the paper nearest you and pulling it gently in a straight line.

Replace the drum cartridge. (See page 31, DRUM CARTRIDGE REPLACEMENT.)

Replace the TD cartridge. (See page 29, TD CARTRIDGE REPLACEMENT.)

C. Misfeed in the exit area

Push gently on both sides of the front cover to open the cover.

Remove the misfed paper from the exit area by holding the edge of the paper nearest you and pulling it gently in a straight line.

Do not pull the misfed paper too hard with the front cover closed, as you may tear it or damage the printing mechanism. Be sure to open the front cover and then remove the misfed paper.

Close the front cover.

The fusing unit is hot. Do not touch the fusing unit when removing misfed paper. Doing so may cause a burn or other injury.

Do not touch the surface of the drum (green portion) of the drum cartridge. Doing so may damage the drum and cause smudges on copies.

Close the front cover.

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PROBLEMS

SPF release button

Misfeed removal

D. Misfeed in the SPF

An original misfeed may occur at one of three locations. If the misfed original can be seen only in the document feeder tray, proceed to (A) below. If the original can be seen in the exit area, proceed to (B) below. If the misfed original cannot be seen in the document feeder tray or the exit area, proceed to (C) below. Remove the

(B)While pressing the SPF release button, pull the original gently to the right and

out from theexit area. Open and close the original cover to clear the SPF misfeed ( )indicator. If the misfed original cannot be easily removed, proceed to (C) without pulling the original forcibly.

(C)If the original does not move easily into the exit area, remove it in the

direction of the arrow.

may appear in the display, indicating that one original must be returned to the document feeder tray. Clear the misfeed and return the required number of originals.Then press the print ( )key to resume copying.

misfed original following the instructions for each location.

(A)While pressing the SPF release button, pull the original gently to the right and

out from the document feeder tray. Open and close the original cover to clear the SPF misfeed ( ) indicator. If the misfed original cannot be easily removed, proceed to (C) without pulling the original forcibly from the document feeder tray.

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PROBLEMS

Copier trouble

Problem

Machine does not operate

Blank copies

Power save (

) indi-

cator on

Copies are too dark or too light

Dust, dirt, smudges apear on copies

Par of images missing

Paper misfeeds frequently

Images rub off the copy easily

If any problem occurs, check the list before contacting the Sharp Service Centre.

Possible cause

Copier plugged in?

Power switch on?

Front cover closed?

Is the original placed face down on the original table or in the SPF?

Is the copier in the auto power shut-off mode?

Is original image too dark or too light?

Is the copier in the automatic exposure mode?

Is the copier in the photo exposure mode?

Original table or original cover dirty?

Original smudged or blotchy?

Is drum cartridge clean?

Non-standard paper used?

Paper curled or damp?

Pieces of paper inside copier?

Paper guides in the paper tray not set properly?

Too much paper in the paper tray?

TD cartridge or drum cartridge not installed properly.

Is the copy paper too heavy?

Paper damp?

Solution

Plug the copier into a grounded outlet. p. 15

Turn the power switch on. p. 16

Gently close the front cover.

Place the original face down on the original table or in the SPF. p. 17

Press the print ( ) key to cancel the auto power shut-off mode. p. 25

Adjust the exposure manually. p. 20

Adjust the automatic exposure level. p. 21

Cancel the photo exposure mode. p. 20

Clean regularly. p. 33

Use a clean original.

Clean the drum cartridge. p. 34

Use standard paper. If using special papers, feed the paper one sheet at a time. p. 128

Store copy paper flat in the wrapper in a dry location. p. 128

Remove all pieces of misfed paper. p. 35

Set the guide properly depending on the paper size. p. 12

Remove excessive paper from the paper tray. p. 12

Ensure that the TD cartridge and drum cartridge are installed properly. p. 29, 31

Use copy paper within the specified range. p. 128

Replace with dry copy paper. If the copier is not used for long time, remove the paper from the paper tray and store it in its wrapper in a dry location. p. 128

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PROBLEMS

Copier trouble

Copy and print quality problems

The causes listed in the table below are probable causes only, and may not represent all of the possible cases which may occur under actual operating conditions. If you experience a problem which does not seem to fall under any of the cases listed in this table, or if you are concerned about any other aspect of copying and printing operation, contact your SHARP service center.

Problem

Irregular faded patches or print

Machines prints out blank pages

Black staining

Character voids

Possible cause

There is a paper quality problem

Toner may be unevenly distributed

The TD cartridge is not installed properly

There is a paper quality problem

A Td cartridge from another SHARP machine has been installed

The paper may be too dry

The paper may be to damp

Copying or printing over uneven surfa ce s

Solution

Use only paper that meets the pecifications required by the machine. p. 128

Remove the TD cartridge and shake it gentl to evenly distribute the toner. Then replace the TD cartridge. p. 30

Check that the TD cartridge is installed correctly. p. 30

Use only paper that meets the pecifications required by the machine. p. 128

Always use the same TD cartridge with the same machine. Using a cartridge that has already been used in another machine may not give satisfactory results.

Try copying or printing with a different batch of paper.

Ensure that the TD cartridge and drum cartridge are installed properly. p. 29, 31

Thank you very much for buying a SHARP laser printer. This manual

tells you how to set up, operate and maintain your new printer, and contains advice on how to get the best performance from the printer. The descriptions contained in this manual assume that you are familiar with the operation of your computer and with how to send files to be printed. Please use this manual along with the documentation for your computer hardware and software. Your new printer has been specially designed to give you high-quality, trouble-free printing performance. The printer driver software lets the printer communicate with your computer via an IEEE P1284 bidirectional parallel interface, so you can control all aspects of printing from the Windows Printer control panel on your computer screen. Printing speed is a maximum 4 pages per minute at resolutions of 300 x 300 dpi for the JX-9200 and 600 x 600 dpi for the JX-9210. Consideration has also been given to ecological and environmental factors. Your printer features low power consumption, and after printing is completed it switches to a standby mode which complies with the US EPA Energy Star program. Moreover, no harmful ozone is produced during printing, and the toner self-recycling technology ensures that no toner is wasted. Printer operation is also very quiet: the printer generates less than 45 dBA of acoustic noise during printing, and during standby mode the noise level is no higher than the background noise level. Despite being packed with so many features, the printer is very compact. Its footprint is no larger than a single A4 page, and the total weight is approximately 5 kg, meaning that it is easy to transport and set up. The 100-sheet multipurpose tray is also located at the top of the printer to save space and to make inserting the paper easy. Most software applications will let you adjust the margins to have around the edges of the paper that you will be printing on. The area inside the margins then becomes the "printable area". The Windows Printer Driver specifies the minimum values that you can set for these page margins. These minimum margin settings vary depending on whether you are printing from a Windows application or from a non-Windows application in PCL emulation mode. The following illustration and tables show the minimum settings that can be made in your software applications in both Windows and PCL modes.

Thank you very much for buying a SHARP laser printer. This manual

Image voids along a paper edge

TD cartridge or drum cartridge not installed properly

Try copying or printing with a different batchof paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air. p.128

If printing onto envelopes, change your printing layout to avoid priting over areas that have overlapping seams on the reverse side.

Background scatter

Operating environment (temperature, humidity) is not pro per

Use the machine in proper operating environment. p.4

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PROBLEMS

Problem

Possible cause

Solution

Faded graphics

Remove the TD cartridge and gently shake it horizontally to evenly distribute toner.p. 30

TD cartridge must be replaced soon. Prepare a new TD cartridge. p.29

Thank you very much for buying a SHARP laser printer. This manual

Missing characters

Double printing (previous image overlaps with current image)

Back of printout dirty

The paper may be too damp

The drum may be dirty

Thick paper is used

The paper may be to dry

Try copying or printing with a diferent batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air. p. 128

Clean the drum. p.34

Feed thick paperone sheet at a time. p.128

Try copying or printing with a different batch of paper.

Copy or print a fewblank pages to clean the transfer roller.

Toner may be unevenly distributed

Toner is low

Use the following procedure to display the total number of copies.

Press the clear (>) key to reset the display to zero.

Displaying total number of copies

Press and hold down the clear (>) key for approximately 5 seconds. The total number of copies will appear in two steps, each with three digits.

Example: Total number of copies is 1,234.

Copier trouble

The transfer roller may be dirty

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PROBLEMS

Status indiators

When the following indicators light up or blink on the operation panel or the following displays appear in the display, solve the problem immediately referring to both the table below and the relevant page.

Indication

Drum replacement required indicator

TD cartridge replacement indicator

Misfeed indicator

SPF misfeed indicator

“CH

” is blinking in the

display

“CH

” is steadily lit in the

display

“P

” is blinking in the

display

A letter and a number appear alternately

“-1

” appears in the

display

A letter and a number appear

Steadlily lit

Blinking

Steadlily lit

Blinking

Cause and remedy

Replacement of drum cartridge will be needed soon. Obtain a new cartridge.

Drum cartridge must be replaced. Replace it with a new one. p.31

Replacement of TD cartridge will be needed soon. Obtain a new cartridge.

TD cartridge must be replaced. Replace it with a new one. p.29

A misfeed has occurred. Remove the misfed paper referring to the description of “Misfeed removal.” p.35

An original misfeed has occured in the SPF. Remove the misfed originals referring to the description of “Misfeed in the SPF.” p.38

The TD cartridge is not installed. Check if the cartridge is installed. p.30

Front cover is open. Close the front cover securely.

Paper tray is empty. Load copy paper. p.12 A misfeed has occurred in the paper tray. Remove the

misfed paper. p. 35

The copier will not function. Turn the power switch off and then switch it on, and if there is again an error, remove the power cord from the outlet, and contact your authorized Service representative.

A misfeed has occured when using the SPF. Return one original to the document feeder tray. p.38

Turn the power switch off. Wait 5 seconds approximately. Turn the power switch on. If the problem still remains, contact your authorized Service representative.

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INITIAL SETTINGS

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

AUTO MANUAL A.M.

DEF

MNO

WXYZ

ABC

JKL

TUV

GHI

PQRS

SPEAKER

BOOK SEND

DOCUMENT

FAX STARTSTOP

REDIAL/PAUSE

SPEED/SEARCH

ENTER

RESOLUTION CONTRAST BROADCAST RECEPTION MODE

FUNCTION

Number keys

Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

Rapid keys

Press one of these keys to dial a fax or telephone number automatically. Press Rapid key 20 to start polling. (Note that you must attach the Rapid key labels.)

FAX START key

Press this key to begin sending a fax or manually receiving a fax.

ENTER key

Press this key to decide an item in a menu, or to enter numbers and letters you have typed in.

DOCUMENT key

Press this key to perform a direct send fax transmission.

RECEPTION MODE key

Press this key to select the mode of reception.

REDIAL/PAUSE key

Press this key to automatically redial the last number you dialed. Also, press this key to insert a pause when entering numbers.

FUNCTION key

Press this key to enter function mode.

BROADCAST key

Press this key to send documents to a group of receiving fax machines.

RESOLUTION key

Press this key to adjust the resolution before sending faxes.

SPEAKER key

Press this key to begin manual dialing. (To close the line, press the SPEAKER key again.)

AUTO light

This light indicates that the machine will answer

the

machine

automatically.

MANUAL light

This light indicates that

the

machine

must be answered

manually.

A.M. light

This light indicates the answering machine will answer the line if properly connected.

CONTRAST key

Press this key to adjust the contrast before sending faxes.

BOOK SEND key

Press this key to fax a document from the original table.

STOP key

Press this key to stop an operation before it is completed, or to delete the number that was last input. This key is also used to close the line when manually dialing.

Press these keys to enter symbols during the name storing procedure. Pres these keys to scroll thoruh a menu. During input mode, these keys are also sometimes used

move the cursor

Left arrow key ( ) and right arrow key ( )

Press these keys to scroll through a menu. During input mode, these keys are also sometimes used to move the cursor.

SPEED/SEARCH key

Press this key to dial a two digit Speed Dial number. During character inputting, use this key to delete an incorrect entry. Press this key twice to search for an automatic dialing number.

LIQUID CRYSTAL DISPLAY

This display shows the various message during fax operation and programming.

6. INITIAL SETTINGS

A look at the operation panel

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Page 54

INITIAL SETTINGS

About the Liquid Crystal Display

The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, and the stand-by memory available.

Example:

Adjust the volume of both key beeps and alarm beeps (emitted at the end of transmission and reception) using the procedure below.

Factory setting: 3 (MEDIUM)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “BEEP VOLUME” will

appear in the display.

3 Press the or key to

lower or raise the volume to the desired level.

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

FUNCTION

GHI

JKL

ENTER

STOP

Adjusting the Beep Volume

The left and right arrow ( ) keys on the operation panel of the machine are very useful for scrolling through the various function lists and settings. Once you have pressed the FUNCTION key, you can scroll through the ten functions as desired. (See the Function mode at the top of the Quick Reference Guide for the settings.) Pressing the ENTER key chooses the displayed function. For many of the function lists, you can then use the arrow keys again to scroll through the settings.

Using the Arrow Keys

Note: means this machine is in the Reverse Sending mode. It appears

when LCD shows “STAND-BY” or “SEND READY”.

STOP

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Page 55

INITIAL SETTINGS

Adjust the ringing volume of the machine using the procedure below.

Factory setting: 3 (MEDIUM)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “RINGING VOLUME” will

appear in the display.

3 Press the or key to

lower or raise the volume to the desired level.

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Adjusting the Ringing Volume

You can select the length in seconds of the alarm beeps following the procedure below.

Factory setting: 1 (3SEC)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “BEEP LENGTH” will

appear in the display.

3 Press the or key to

set the alarm beeps to the desired length or to turn them off.

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Setting the Length of Alarm Beeps

FUNCTION

GHI

PQRS

ENTER

STOP

FUNCTION

GHI

ENTER

STOP

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Page 56

INITIAL SETTINGS

If you prefer, you can choose to turn the key beeps off. To do this, follow the procedure below:

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “KEY BEEPS” will appear

in the display.

3 Press 1 to turn the key

beeps on, or 2 to turn them off.

4 Press the STOP key twice

to exit.

Turning Key Beeps Off

You can select language of display and reports. To do this, follow the procedure below :

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “LANGUAGE” will appear in

the display.

3 Press the or key to

scroll the languages.

4 Press the ENTER key twice

to exit.

5 Press the STOP key rwice

to exit.

Note:

After changing the language settings, it may take a few moments for the display to actually change.

Setting the Language

FUNCTION

GHI

PQRS

ABC

STOP STOP

FUNCTION

GHI

ABC

ENTER

STOP

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INITIAL SETTINGS

Fax Setup

You can enter letters with the number keys. Letters are marked above each of the number keys “2” through “9”. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

• To enter two characters in succession which require using the same key,

press the right arrow ( ) key once after entering the first character, and then enter the second character.

• To change one individual character to another, move the cursor to the character you want to change and enter the new one. The new character will replace the old one.

• Symbols can also be entered by pressing the “#” and “ ” keys:

• Pressing the “1” key on the number keypad enters a space.

How to Enter Characters

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Å Ä Æ Ø Ö Ü Ñ ß

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INITIAL SETTINGS

Note: You can view all of the items in the menu display by pressing the

FUNCTION key, then using the left and right arrow ( ) keys to

scroll through the function list. Pressing the ENTER key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.

To have your name and fax number printed at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

• If you enter an incorrect character, press the left arrow ( ) key to move the

cursor back to the mistake, then enter the correct character. (To move the cursor forward, press the right arrow ( ) key.)

Use the following procedure to enter your name and fax number:

Step Press these keys Comments

1 “ENTRY MODE” will

appear in the display.

2 “ENTER YOUR FAX #” will

appear in the display.

3 Enter your own fax number

(maximum 20 digits) by pressing the number keys. To insert a space between digits, press the “ ” key. To insert a “+”, press the “#”

(example: 18002374277) key.

4 “ENTER YOUR NAME” will

appear in the display.

5 Enter your name by

pressing the appropriate number keys as shown on the left. Press each key repeatedly until the desired letter appears in the display (maximum of 24 characters). To enter a space, press the 1 key twice. To switch between lower case and capital letters, press the REDIAL

(example: SHARP) PAUSE key once.

6 “STORED” will appear in

the display.

7 Press the STOP key twice

to exit.

Entering Your Name and Fax Number

Fax Setup

FUNCTION

DEF

TUV

ABC

DEF

PQRS

ENTER

PQRS PQRS PQRS PQRS PQRS

GHI

ABC

PQRS PQRS PQRS PQRS

GHI GHI

ABC

PQRS PQRS

STOP STOP

ENTER

DEF

GHI

ABC

PQRS

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Page 59

INITIAL SETTINGS

The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. To correct a mistake, press the STOP key to move the cursor back to the mistake, and then enter the correct number.

Note: The machine supports the year 2000. To program such a date, enter the

last two digits; for example, the year 2000 is programmed by entering “00”.

Use the following procedure to set the date and time:

Step Press these keys Comments

1 “ENTRY MODE” will

appear in the display.

2 “ENTER YEAR” will appear

in the display.

3 Enter the last two digits of

the year. “ENTER MONTH” will appear in the

(example: 2000) display.

4 Enter the month (2 digits:

“01” for January, “02” for February, “12” for December, etc.). “ENTER DATE” will appear in the

(example: July) display.

5 Enter the day of the month

(“01” to “31”). “PRESS ENTER KEY” will appear

(example: the fifth) in the display.

6 “ENTER TIME” will appear

in the display.

7 Enter the hour (2 digits:

“01” to “12”).

8 Enter the minute (2 digits:

“00” to “59”).

9 The clock starts when you

press this button. “STORED” will appear in the display.

10 Press the STOP key twice

to exit.

Setting the Date and Time

Fax Setup

DEF

ABC

STOP

ENTER

FUNCTION

DEF

JKL

ENTER

ABC

PQRS

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Page 60

INITIAL SETTINGS

Auto Summer Time Setting

The machine can be set to adjust to time changes during the year, so that its internal clock and all susequent notations of time (fax headers, programmed times, etc.) are automatically adjusted. When the Auto Summer Time Setting in on, the adjustments take place as shown below:

On the last Sunday of every March: 02:00

03:00

On the last Sunday of every October: 03:00 02:00

Use the procedure below to program the Auto Summer Time Setting:

Step Press these keys Comments

1 “ENTRY MODE” will

appear in the display.

2 “AUTO SUMMER TIME”

will appear in the display.

3 Press 1 to turn the Auto

Summer Time Setting on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Fax Setup

FUNCTION

DEF

JKL

ABC

STOP STOP

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Page 61

INITIAL SETTINGS

Your machine has three modes for receiving incoming calls and faxes:

• AUTO mode:

Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

• MANUAL mode:

This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MANUAL mode (see “Setting the Number of Rings for Manual Reception” on the next page). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line.

• A.M. mode:

Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes while you are out.

To set the reception mode, press the RECEPTION MODE key until the light next to the desired mode comes on.

For more information on reception modes, refer to Chapter 8.

AUTO MANUAL A.M.

BOOK SEND

RESOLUTION CONTRAST BROADCAST

FUNCTION

ENTER

RECEPTION MODE

Selecting the Reception Mode

Fax Setup

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Page 62

INITIAL SETTINGS

You can set the number of rings before the machine answers in AUTO mode using the procedure below.

Factory setting: 2

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “# OF RINGS AUTO” will

appear in the display.

3 Select the number of rings

you would like to use (0 to

9).

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Setting the Number of Rings for Auto Reception

The number of rings before the machine answers in MANUAL mode can also be set. If you do not want the machine to answer at all in MANUAL Mode, select “0” in Step 3 below.

Factory setting: 0 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “# OF RINGS MAN.” will

appear in the display.

3 Select the number of rings

you would like to use (0 to

9).

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Setting the Number of Rings for Manual Reception

Note: If an external telephone is connected, the external telephone will ring

one time when auto reception is set to 0 rings.

Fax Setup

FUNCTION

GHI

ABC

ENTER

STOP

WXYZ

FUNCTION

GHI

DEF

ENTER

STOP

WXYZ

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Page 63

INITIAL SETTINGS

You can select the number of times the machine will try to recall a busy number. If you enter 00, the machine will not try to recall. Follow this procedure:

Factory setting: 02

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “RECALL TIMES” will

appear in the display.

3 Enter the number of recall

times (“00” to “09”).

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Setting the Number of Recall Times

Setting the Recall Interval

The recall interval, the time the machine waits in between attempts to re-send a fax to a busy number, can be set from 1 to 15 minutes. Follow this procedure:

Factory setting: 05 (5 minutes)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “RECALL INTERVAL” will

appear in the display.

3 Enter the recall interval

(“01” to “15”).

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Fax Setup

FUNCTION

GHI

TUV

ENTER

STOP

JKL

FUNCTION

GHI

PQRS

ENTER

STOP

WXYZ

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Page 64

INITIAL SETTINGS

Setting the Index Function

ABC

WXYZ

STOP

You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray.

FUNCTION

GHI

Separate faxes

with index marks.

Fax Setup

Use the following procedure to set the index function.

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “BATCH INDEXING” will

appear in the display.

3 Press 1 to turn on the

index function, or 2 to turn it off.

4 Press the STOP key twice

to exit.

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Page 65

INITIAL SETTINGS

The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax Signal Receive function, follow the procedure below.

Note: If you turn off the Fax Signal Receive function, be sure to activate the

Remote Reception function. See “Using the Remote Reception Function” on the next page for details on how to do this.

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “FAX SIGNAL RCV.” will

appear in the display.

3 Press 1 to turn Fax Signal

Receive on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Setting Fine Resolution Priority

For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the RESOLUTION key. When Fine Resolution Priority is turned on, all faxes will be sent in Fine Mode unless otherwise specified. To turn on this function, follow the procedure below:

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “FINE PRIORITY” will

appear in the display.

3 Press 1 to turn Fine

Resolution Priority on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Fax Setup

Setting Up the Machine for Use with a PC Modem

FUNCTION

GHI

ABC

STOP

FUNCTION

GHI

ABC

STOP

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INITIAL SETTINGS

The machine’s Remote Reception feature is designed to allow you to activate fax reception from an extension telephone or a telephone directly connected to the machine. The Remote Reception function operates even when the FAX Signal Receive function is turned off. See “Setting Up the Machine for Use with a PC Modem” on the previous page. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and . Follow the two procedures below to use this feature.

Notes:

•

If originals are set in the SPF, the machine does not answer when you press the Fax Remote Number and . However, if the originals are set in the SPF as part of a copy job in progress, the mechine answers when you press the Fax Remote Number and .

•

If you want to receive a fax while you are on an extension telephone, when you hear a fax tone, press the one-digit Fax Remote Number and . To ensure proper fax reception, hang up the extension phone only after you have confirmed that fax reception has begun. Furthermore, there is no sound when fax reception begins.

Turning on Remote Reception: Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “REMOTE RECEPTION”

will appear in the display.

3 Press 1 to turn Remote

Reception on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Setting a Fax Remote Number: Factory setting: 5

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “FAX REMOTE NUMBER”

will appear in the display.

3 Enter the number you

would like to use as the Fax Remote Number.

Fax Setup

FUNCTION

GHI

WXYZ

FUNCTION

GHI

ABC

STOP STOP

Using the Remote Reception Function

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INITIAL SETTINGS

The machine is connected to a PBX, you can program machine to access automatically public line outside PBX.

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear

in the display.

2 “PBX SETTING” will appear in the

display.

3 Press 1 (YES) if the machine is

connected to a PBX. Press 2 (NO) if the machine is connected to a public line.

4 “PBX SELECT” will appear in the

display. This parameter permits to define how connection of a call from a PBX to an external line is made. For more details about this mode, see operation manual of your PBX or contact support department of PBX dealer. Press 1 for “FLASH” mode. Press 2 for “ID PBX” mode.

5 “PBX ID CODE” will appear in the

display. Enter identification number of your PBX (max. 3 digits)

6 Press ENTER key to continue.

7 Press the STOP key twice to exit.

PBX Setting

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Fax Setup

ENTER

STOP

FUNCTION

GHI

ABC

WXYZ

ENTER

STOP STOP

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INITIAL SETTINGS

Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the SPEED/SEARCH key and select the SPEED and entering a two digit number (Speed Dialing).

To use Automatic Dialing, you must first store the full number. The way you store it depends on

whether you want to use it for Rapid Key Dialing or Speed Dialing:

Not e:

If the machine is connected to a PBX, the numbers dialed in automatic dialing are au tom ati cal ly t ran sfe rre d t o t he publi c l ine (yo u s hou ld no t e nte r a cce ss co de , etc. ) i n order to obtain the ext ernal line in case if regis tred numb er s. In ca se o f an in ter nal num ber of the PB X, push the SP EAK ER k ey i n orde r to insert the R cha ra ct er at the beg in ning of the num ber (when tou are in ste p 6, as shown belo w) ; thi s wil l canc el th e auto mat ic di ali ng of th e acc e ss co de?

Storing numbers

Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:

Step Press these keys Comments

1 “ENTRY MODE” will appear in

the display.

2 “FAX NUMBER MODE” will

appear in the display.

3 “FAX NUMBER SET” will appear

in the display.

4 To store a Rapid key number,

press a Rapid key. To store a Speed Dial number, press two number keys (“00” to “99”). “PRESS ENTER KEY” will

(example) appear in the display.

5 “ENTER FAX NUMBER” will

appear in the display.

6 Enter the fax number (maximum

of 20 digits including pauses) using the number keys.

(example: 2015298200)

7 “ENTER NAME” will appear in

the display.

8 Enter the name of the location

or party by pressing number keys as described in “How to Enter Characters ” in this chapter (max. of 20 characters). If you do not want to enter a

(example) name, skip this step.

9 “CHAIN DIAL” will appear in the

display.

Storing Numbers for Automatic Dialing

Fax Setup

FUNCTION

DEF

JKL

ABC

GHI

. . .

ENTER

ABC

JKL

ABC

WXYZ

TUV

ABC

ENTER

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INITIAL SETTINGS

10 Press “1” if you want to

specify the number as a Chain Dialing number (see “Chain Dialing for Long Numbers” in this section). Otherwise, press “2”.

11 Return to Step 4 to store

another number, or press the STOP key a number of times until you exit. If the number is a Rapid key number, you can write the name on the label above the appropriate Rapid key.

Note: You may need to add a pause between certain digits in the number to

allow time for connection. For example, if you are on a PBX telephone system that requires an access number, such as “9”, to be dialed to access an outside line, you will need to enter a pause between the access number and the fax number of the other party. Pauses are entered by pressing the REDIAL/PAUSE key (2 seconds per pause ). If necessary, several pauses can be entered in a row.

Use the following procedure to clear numbers:

Step Press these keys Comments

1 “ENTRY MODE” will appear in the

display.

2 “FAX NUMBER MODE” will appear

in the display.

3 Select CLEAR. “FAX NUMBER

CLEAR” will appear in the display.

4 To clear a Rapid key number,

press the appropriate Rapid key. To clear a Speed Dial number, enter the 2-digit number with the number keys. “PRESS ENTER KEY” will appear in the display. If there is no number stored under that Rapid key or Speed Dial number, “NO NUMBER STORED”

(example) will appear in the display.

5 “CLEARED” will appear in the display.

6 Return to Step 4 to clear another

number, or press the STOP key a number of times until you exit.

. . .

ABC

STOP

Step 4 or

STOP

Fax Setup

FUNCTION

DEF

ABC

ENTER

STOP

Step 4 or

STOP

. . .

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INITIAL SETTINGS

Chain Dialing for Long Numbers

The maximum number of digits which may be entered when storing a fax number is 20. If you need to store a number which is longer than 20 digits, use Chain Dialing.

Chain Dialing allows you to combine two or more Automatic Dialing numbers, or use an Automatic Dialing number followed by additional digits entered manually with the number keys, to dial a single number. In addition to being convenient for storing long numbers, it allows you to store an area code or access code as an Automatic Dialing number.

For example, to store a 36 digit number for Automatic Dialing, you must break it into two parts:

1. Store the first 20 digits into one Speed Dial number (“01”, for example) using the storing procedure described in the preceding section, and press “1” in Step 10 of that procedure to specify it as a Chain Dialing number (this tells the machine to wait for the remainder of the telephone number when dialing).

2. Store the remaining 16 digits into a separate Speed Dial number (“02”, for example), and this time press “2” in Step 10 of the storing procedure to specify that it is not a Chain Dial number (this tells the machine that the final part of the number has been dialed).

In this way, you specify all parts of the number except the last as a Chain Dial number.

Note: The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

Fax Setup

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INITIAL SETTINGS

Storing Numbers Under Group Keys

Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines.

All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note that one key cannot be programmed as both a Rapid key and a Group key at the same time.

• Up to 50 fax numbers can be stored in one Group key.

• Only Rapid keys and Speed Dial numbers can be stored in a Group key. No full numbers can be stored.

Use the following procedure to store numbers under Group keys:

Step Press these keys Comments

1 “GROUP ENTRY MODE”

will appear in the display.

2 Press “1” (SET) to

program a Group key, or “2” (CLEAR) to clear a Group key.

3 Setting:

Press the Rapid key you wish to use as a Group key . “GROUP #=XX” will appear in the display, followed by “DIAL #=”

Clearing:

Press the Group key you wish to clear, and then go to Step 7.

(example)

4 Enter fax numbers using

one or both of the following methods:

• Press one or more Rapid keys.

• Enter one or more Speed Dial numbers with the number keys.

(example)

Fax Setup

FUNCTION

JKL

ABC

. . .

ABC

. . .

ABC

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INITIAL SETTINGS

5 “ENTER GROUP NAME”

will appear in the display.

6 Enter the name of the

group by pressing number keys as described in “How to Enter Characters” in this chapter (max. of 20 characters). If you do not want to enter a name, skip this step.

(example)

7 Setting:

“GROUP SET” will appear in the display.

Clearing:

“GROUP #=XX CLEARED” will appear in the display.

8 Return to Step 3 to

program/clear another Group key, or press the STOP key a number of times until you exit.

Note: If you have to change a number used in a Group key, you must

delete that Group key first.

Fax Setup

ENTER

STOP

Step 3 or

STOP

. . .

ENTER

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INITIAL SETTINGS

Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the machine to take over the line and prepare to receive a fax. The Quiet Detect Time can be set from 00 to 10 seconds, following the procedure below.

Factory setting: 05

Step Press these keys Comments

1 “A.M. MODE” will appear

in the display.

2 “QUIET DETECT TIME”

will appear in the display.

3 Enter the Quiet Detect

Time in seconds, from 00 to 10. (Setting “00” turns off Quiet Detect Time)

4 “STORED” will appear in

the display.

5 Press the STOP key twice

to exit.

Notes:

•

The machine has been set at the factory for a Quiet Detect Time of 5 seconds, which gives the best performance for most answering machines. However, you may have to adjust the Quiet Detect Time depending on your answering machine’s disconnect time, the time before the machine disconnects the line after a period of silence. If your machine has a short disconnect time, you may have to shorten the Quiet Detect Time. However, if the machine is interrupting callers in the middle of messages, you should set a longer Quiet Detect Time.

•

If there is a pause at the end of your answering machine message, make sure that the Quiet Detect Time is longer than this pause.

•

Setting Quiet Detect Time to 00 turns the function off. However, the machine will not be able to receive faxes sent using manual dialing (picking up the receiver, dialing the number, and pressing the FAX START key when the fax tone is heard).

Using the Machine with an Answering Machine

Quiet Detect Time

FUNCTION

TUV

ENTER

STOP

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INITIAL SETTINGS

If Quiet Detect Time is not working properly...

With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and fax messages from callers on touch-tone lines. Follow this procedure:

1. Set the Quiet Detect Time to 00.

2. Using the Remote Reception Number (factory set to 5) to start fax reception, change your answering machine message to include the following information. “If you want to send a fax press 5 and then press the ( ) key twice, after you hear the fax tone press your FAX START key”.

There may be times when the tape on your answering machine becomes full, or when the answering machine itself malfunctions. It is still possible to receive faxes even under these conditions, however, by turning on the Auto Receive function. The machine will automatically answer all calls after five rings. To use this function, follow the procedure below.

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “A.M. MODE” will appear

in the display.

2 “SELECT AUTO

RECEIVE” will appear in the display.

3 Press 1 to turn Auto

Receive on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Note: If you are using Auto Receive, make sure that your answering machine

is set to answer on four rings or less. Otherwise, the machine will take over all calls, preventing callers from leaving voice messages.

Answering Machine Backup

FUNCTION

TUV

ABC

STOP

ABC

Using the Machine with an Answering Machine

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CHOOSING SUITABLE MEDIA

6565

The size and weight of originals that you can load in the SPF (Single Pass Feeder) depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time: 52g/mOne sheet at a time: 52g/m

One sheet at a time: 52g/m

130g/m 130g/m

130g/m

(when using the SPF or when using the original table)(when using the SPF or when using the original table)

(when using the SPF or when using the original table)

Several sheets at once:Several sheets at once:

Several sheets at once: (when using the SPF)(when using the SPF)

(when using the SPF)(when using the SPF)

(when using the SPF)

Note:Note:

Note: When feeding in a long original, grasp the original at the edges to guide it

into the machine.

Note:Note:

Note: Whether you are using the faxing functions of the machine, your originals

are, in effect, being scanned through the machine. The area of an original that is scanned by the machine while faxing is slightly smaller than the actual original size. Any text or graphics outside this area will not be scanned.

Scanning length: The length of the sheet minus 4 mm from both the top and

bottom edges.

Originals SuitabOriginals Suitab

Originals Suitab

le fle f

le f

or For F

or F

axingaxing

axing

SizSiz

Siz

e and e and

e and

eighteight

eight

Make sure that the originals you want to fax meet specifications and guidelines listed in this section.

7.7.

CHOOSING SUIT CHOOSING SUIT

CHOOSING SUIT

ABLE MEDIAABLE MEDIA

ABLE MEDIA

52 /m

90 /m

140 mm

216 mm

355 mm

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CHOOSING SUITABLE MEDIA

Unsuitable Originals

General guidelines:

• All clips, staples, and pins should be removed from originals before they are used.

If these are not removed, they may damage the machine.

• Ink, glue, and correction fluid on originals must be completely dry before using the

originals with the machine.

• Originals that are in some way dangerous to the internal mechanisms of the machine

should not be used.

• Faxing originals that have print in yellow,yellowish-green, or light blue, may not be

picked up by the scanner and should not be transmitted.

The following kinds of originals should not be used:

• Originals with a glossy coating

• Originals with static electricity

• Originals with tears, folds, or curls

• Originals that have become stuck together and cannot be easily separated

• Originals with holes, windows, or perforations

• Transparency films, tracing paper, or other transparencies

• Originals with plastic or metallic coatings

Notes:

• Sharp does not accept any responsibility for the loss or damage of originals.

• It is a good idea to copy valuable originals on a flat-bed copier before using them

with the machine.

• It is recommended to copy valuable originals on the original table first.

Originals Suitable for Faxing

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HOW TO USE THE FAX FUNCTION

The standalone fax component of your machine offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending originals from memory and substituting reception into memory are greatly enhanced by the large memory capacity.

Sending Originals

Setting the Original

This section describes setting originals in the SPF or on the original table.

When Using the SPF:

Confirm that there are no originals on the original table and that copying is not in progress, then gently close the original cover.

Adjust the original guide to the size of originals.

Place the original face down and push it gently into the original feeder tray. Feed the original narrow side into the slot.

When the original is long, extend the tray of the exit area.

8. HOW TO USE THE FAX FUNCTION

Original face down

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HOW TO USE THE FAX FUNCTION

There are two ways to send the fax:

• To scan the original into memory, then dial

and transmit, continue with the “Dialing and Transmitting” section.

• To dial and transmit the original directly

without first scanning it into memory, press the ORIGINAL key. “DIRECT SEND” will appear in the display. Continue with the “Dialing and Transmitting” section.

When placing the Original on the Table:

Confirm that there are no originals in the SPF, and open the original cover.

Place the original face down on the original table. Align the original according to the original scale in the illustration below. (Make sure the upper left corner of the original is set to the position indicated by the “ ” mark, as shown.)

Gently close the original cover.

Note: When using the original table, do not set originals in the SPF.

Press the BOOK SEND key.

• You can now make resolution or contrast

settings as described in the next section.

Press the BOOK SEND key to scan the page into memory. If you have more than one original to read into memory, place the next page, and press the BOOK SEND key to read each page.

• To scan the original into memory, then dial

and transmit, continue with the “Dialing and Transmitting” section.

mark

Original scale

Sending Originals

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HOW TO USE THE FAX FUNCTION

There are several transmission settings that you can make before dialing and transmitting a original.

Resolution

Your fax has four resolution settings:

• HALF TONE

Use HALF TONE for photographs and illustrations. The original will be reproduced in 256 shades of gray.

• STANDARD

Use STANDARD for ordinary originals. This setting gives you the fastest transmission.

• FINE

Use FINE for improved reproduction, especially with originals containing small letters or fine drawings.

• S. FINE

Use SUPER FINE when you need the highest quality of reproduction.

In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the next best available setting will be used.

If you do not change the setting, the original will automatically be sent in STANDARD mode.

Contrast

The fax automatically controls the contrast, but you can also control it manually. To do this, press the CONTRAST key one or more times until the desired contrast settings appear in the display. The three contrast levels are light, medium, and dark.

Optional Transmission Settings

AUTO MANUAL A.M.

BOOK SEND

RESOLUTION CONTRAST BROADCAST

RECEPTION MODE

FUNCTION

ENTER

AUTO MANUAL A.M.

BOOK SEND

RESOLUTION CONTRAST

RECEPTION MODE

BROADCAST

FUNCTION

ENTER

Sending Originals

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HOW TO USE THE FAX FUNCTION

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom.

To include a cover sheet with a transmission, follow these steps:

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “COVER SHEET MODE”

will appear in the display.

2 Press “1” to turn the cover

sheet function on, or “2” to turn it off.

3 If you pressed “1” in the

previous step, select a message by entering a number from 2 to 6 as shown below, or enter 1 if you do not want to include a message.

1: NO MESSAGE 2: URGENT 3: IMPORTANT 4: CONFIDENTIAL 5: PLS. DISTRIBUTE 6: PLS. CALL BACK

Note: The receiver's name must be programmed in either the Rapid Key or

Speed Dial function for it to appear on the Cover Sheet.

Sending Originals

FUNCTION

PQRS

ABC

(example: URGENT)

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HOW TO USE THE FAX FUNCTION

ABC

Auto Cover Sheet

If you want to automatically send a cover sheet with each fax, use the Auto Cover Sheet function. This function differs from the Cover Sheet function in two ways. First, the Cover Sheet function must be programmed before each fax transmission is sent. Second, no message is included on the cover sheet generated by the Auto Cover Sheet function. Please note that the Cover Sheet function is considered the primary cover sheet of the two cover sheets generated by the machine. An ideal method is to use both functions together, by leaving the Auto Cover Sheet function on, you can decide to use the Cover Sheet function for attaching a message before sending your fax.

Use the procedure below to turn the Auto Cover Sheet function on or off:

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “AUTO COVER SHEET”

will appear in the display.

3 Press 1 to turn the

function on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Note: The receiver's name must be programmed in either the Rapid Key or

Speed Dial function for it to appear on the Auto Cover Sheet.

FUNCTION

GHI

ABC

STOP

Sending Originals

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HOW TO USE THE FAX FUNCTION

Reverse Sending

The SPF on this machine scans the original from the last page. For the machine to send the originals starting from the first page, Reverse Sending is initially set to “ON”. This function works only when the original is sent from memory.

Note: In Reverse Sending mode, when you send a large number of originals

and the memory becomes full, the originals already stored will be cancelled. In this kind of situation, it is recommended you send the original directly.

Use the procedure below to turn the Reverse Sending function on or off.

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “REVERSE SENDING”

will appear in the display.

3 Press 1 to turn the

function on, or 2 to turn it off.

4 Press the STOP key twice

to exit.

Note: If you are adding to a group of previously scanned originals (for example

for memory polling), keep the Reverse Sending setting the same as it was for the previously scanned originals. If you change the setting, the sending order of the originals will change during the transmission. (According to the setting in effect for each scan.)

Sending Originals

FUNCTION

GHI

ABC

STOP

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HOW TO USE THE FAX FUNCTION

Once you have set the original (either in the SPF or on the original table), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the several ways of dialing that best suit your needs.

Direct Keypad Dialing

If the number of the fax you want to reach is not a Rapid key or Speed Dial number, use Direct Keypad Dialing to manually enter it using the following procedure:

Confirm that you have correctly set the original in the SPF or on the original table. (See “Setting the Original” in this chapter)

Enter the number of the fax machine you want to send to by pressing the number keys.

Check the display. If the number of the receiving machine is shown correctly, press the FAX START key.

• If it is not correct, press

the STOP key to backspace and clear one digit at a time, and then enter the correct number.

Dialing and Transmitting

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

FAX START

Sending Originals

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HOW TO USE THE FAX FUNCTION

Rapid Key Dialing

If the number you want to dial has been stored as a Rapid key number (see “Storing Numbers for Automatic Dialing” in Chapter 6), you can dial it by pressing the appropriate Rapid key as shown:

Speed Dialing

If the number you want to dial has been stored as a Speed Dial number, you can dial it using the following procedure:

Press the SPEED/ SEARCH key and then enter the 2-digit number by pressing the number keys (see “Storing Numbers for Automatic Dialing” in Chapter 6).

Check the display. If the name or number shown is correct, press the FAX START key. (If it is not correct, press the STOP key and then repeat Step

1.)

SPEED/SEARCH

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

FAX START

Sending Originals

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

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HOW TO USE THE FAX FUNCTION

Chain Dialing

The Chain Dialing function allows you to combine an Automatic Dialing number set for Chain Dialing (see “Storing Numbers for Automatic Dialing” in Chapter 2) with another Automatic Dialing number or digits entered manually with the number keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done:

•

Enter Speed Dial numbers that you have programmed for Chain Dialing. For example, if you have stored the first part of a fax number in Speed Dial number 22 and the second half in Speed Dial number 27, press the SPEED/SEARCH key and “22”, then the SPEED/SEARCH key and “27”. Then press the FAX START key to begin transmission.

• Press a Rapid key that is set for Chain Dialing and then manually enter a number

by pressing the appropriate number keys. Press the FAX START key after the final number key to begin transmission. (You can use this method, for example, when you have stored a long distance access code into a Rapid key, and want to dial this in combination with a number that is not stored as an automatic dialing number.)

Normal Dialing Using the SPEAKER Key

To dial using the SPEAKER, press the SPEAKER key and dial using the numeric keys. You can hear the line and fax tones from the other machine through the

speaker, allowing you to confirm the response of the other machine.

Set the original in the SPF and press the SPEAKER key. (Refer to “Setting the Document” earlier in this chapter for details.)

• To adjust the volume, press the left and right arrow keys (

Dial the number by pressing the number keys, pressing a Rapid Dial key, or entering a Speed Dial number.

When you hear the fax reception tone of the other machine, press the FAX START key.

Sending Originals

SPEAKER

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

SPEED/SEARCH

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

FAX START

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REDIAL/PAUSE

FAX START

ABC

(example: “B”)

ABC ABC

SPEED/SEARCH

Using the SEARCH Key

If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below:

Press the SPEED/ SEARCH key twice.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) until the letter appears in the display. If the name begins with a special character or number, press “1”.

• If you do not remember the first letter, go to Step 3 and scroll through the list from the beginning.

Press the left and right arrow ( ) keys to scroll through the names (numbers if you pressed “0”). Stop when the desired name appears in the display.

Press the FAX START key. The original will be automatically transmitted once the connection is made.

Redialing

You can send a fax to the number you last dialed by pressing the REDIAL/ PAUSE key, followed by the FAX START key or Rapid key 20/POLL.

Sending Originals

FAX START

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You can set the machine to one of three modes of reception, AUTO, MANUAL, or A.M. (Answering Machine). To select the reception mode, press the

RECEPTION MODE key until the light next to the desired mode comes on.

Receiving Faxes

AUTO MANUAL A.M.

BOOK SEND

RESOLUTION CONTRAST BROADCAST

FUNCTION

ENTER

RECEPTION MODE

Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

Using AUTO Mode

Using MANUAL Mode

MANUAL is the most convenient mode for receiving phone calls if you have

an extension phone. To have true manual mode, the machine must be set to not answer while in MANUAL mode (see “Setting the Number of Rings for Manual Reception” in Chapter 6). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line.

Using A.M. Mode

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Optional Reception Settings

The machine has various optional settings for the reception of faxes.

Receive Reduce

You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size. To use this feature, follow this procedure:

Factory setting: 1 (auto reduction)

Step Press these keys Comments

1 “OPTION SETTING” will

appear in the display.

2 “RECEIVE REDUCE” will

appear in the display.

3 Select one of the

reduction settings listed below by pushing the corresponding number key:

1 (AUTO REDUCTION):

Automatic reduction depending on size of original and printing paper.

2 (NO REDUCTION):

No reduction

“STORED” will appear in the display.

4 Press the STOP key twice

to exit.

Note: If you select 2 (NO REDUCTION) large faxes will be printed on two

sheets of paper.

FUNCTION

GHI

DEF

ABC

STOP

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You need to use the SPEAKER key or an extension telephone to perform manual sending and receiving. For information about connecting an extension telephone, refer to “Final Preparations” in Chapter 1.

When the extension telephone rings, pick up the handset and converse.

• If the SPEAKER key is

used to answer a call you cannot converse.

Note: You cannot use the SPEAKER key for fax transmission/reception

while copying is in progress.

When the handset is off hook or the SPEAKER key is used, press the START key.

• When there are originals in the SPF, the machine senses the presence of the originals and displays the message.

Press “1” to send. Press “2” to receive.

When using manual sending and receiving

MANUAL MODE 1:SEND 2:RECEIVE

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Your machine has a memory area that can be used to store both incoming and outgoing originals.

• Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of the pages were scanned using fine or superfine resolution.

Memory Backup

• The machine uses a lithium-ion battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off (when the machine is unplugged). Battery power is consumed primarily when the power is turned off. With the power kept continuously off, the life of the battery is about 5 years. If the battery life expires, have your dealer or retailer replace it. Do not try to replace it yourself.

Substitute Reception into Memory

This is a back-up function that is automatically activated if your fax runs out of paper, the TD cartridge needs replacement, or the paper jams.

The message “FAX RCVD IN MEMORY” will only appear in the display at the time the original is initially received into memory. After reception is complete, one of the following messages, “PAPER OUT(XXX),” “CAN NOT PRINT,” or “PAPER JAM” will appear in the display. When you add paper (and set the paper size), replace the TD cartridge, or clear the jam, the stored originals will automatically be printed out.

• If you received originals in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the original print-out size may not match the size of the printing paper.

Caution!

•

If originals received in memory are lost due to a power failure or other interruption in the power supply, a POWER FAIL REPORT will be printed out when the power is restored. This gives available information about the faxes lost, including the fax numbers of the transmitting machines.

Note: Take care that the remaining memory does not become 1% or you

cannot receive any more faxes.

Special Functions

Memory

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If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the machine runs out of toner, a misfeed occurs.

Factory setting: 2

Step Press these keys Comments

1 “RX DATA TRANSFER”

will appear in the display.

2 “FAX NUMBER” will

appear in the display.

3 Enter the transferring fax

number (maximum 20 digits) by pressing the number keys.

(example: 18002374278)

4 “RX DATA TRANSFER”

will appear in the display.

5 “TRANSFER?” will

appear in the display.

6 If 1 is selected, the data

held in memory is sent to the fax selected in step 3 above. If you press 2 and STOP key, the data is not sent.

Data Transfer

FUNCTION

ABC

ENTER

TUV

ABC

DEF

PQRS

GHI

ABC

PQRS

TUV

ABC

STOP

Special Functions

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Transmission Reservation

When your fax is busy receiving an original or transmitting an original from memory, you can “reserve” a transmission by setting the original (either in the SPF or on the original table), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the original saving you from having to wait.

When Using the SPF:

Confirm that there are no originals on the original table and that copying is not in progress, then gently close the original cover.

Adjust the original guide to the size of originals.

Place the original face down and push it gently into the original feeder tray. Feed the original narrow side into the slot.

• Adjust the resolution and/or

contrast settings if desired.

Enter the number of the receiving machine using one of the following methods:

• Press a Rapid key.

• Press the SPEED/SEARCH key

and enter a Speed Dial number.

• Enter a full number with the

number keys.

Press the FAX START key if you entered a Speed Dial number or a full number

• The number will be dialed once the

current operation is completed, and transmission will begin once the connection is made.

(example)

SPEED/SEARCH

Special Functions

Original face down

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mark

Original scale

When using the original table:

Confirm that there are no originals in the SPF, and that copying is not in progress, then open the document cover.

Gently close the original cover.

Note: When using the original table, do not set originals in the SPF.

Press the BOOK SEND key.

• Adjust the resolution and/or

contrast settings if desired.

Press the BOOK SEND key to scan the page into memory. If you have more than one sheet to read into memory, place the next page, and press the BOOK SEND key to read each page.

Continue with steps 4 and 5 in the previous section, “Using the SPF”.

Note: If the original is removed from the original feeder tray after a transmission

reservation is set, the reservation will be cancelled.

Special Functions

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This function allows you to send the same original to as many as 50 different locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the original is transmitted to each location.

• To enter the fax numbers of the receiving machines, you must use Rapid keys, Speed Dial numbers, or Group keys; no fax numbers can be entered manually.

Place the original face down and push it gently into the original feeder tray.

• Adjust the resolution and/ or contrast settings if desired.

Press the BROADCAST key.

Dial the numbers of the receiving machine using one or more of the following methods:

• Press one or more Rapid keys.

• Enter Speed Dial numbers with the number keys, for example Speed Dial numbers 01, 02, through to 09.

• Press one or more Group keys.

Broadcasting

02 09

. . .

(example)

BROADCAST

Special Functions

Original face down

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Original face down

Press the FAX START key. Transmission will begin.

Broadcasting using a Group key

If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to “Storing Numbers Under Group Keys” in Chapter 6.

Place the original face down and push it gently into the original feeder tray.

• Adjust the resolution and/ or contrast settings if desired.

Press the appropriate Group key. Transmission will begin.

If the memory becomes full while the original is being scanned, “MEMORY FULL” will appear in the display.

• Press the FAX START key to transmit the pages that have been stored up to that point in memory.

• Press the STOP key to cancel the entire transmission.

Note: In Reverse Sending mode, you must press the STOP key to cancel the

entire transmission when “MEMORY FULL” appears in the display.

FAX START

(example)

Special Functions

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Polling allows you to request another fax machine to send a original to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others.

Setting the Polling Key

To use the polling function, you must first set Rapid key 20/POLL for use as a polling key. This is done by following the procedure shown below.

• The polling key cannot be used for both Rapid Key Dialing and Polling. If it has already been programmed for Rapid Key Dialing, you must clear it first as described in “Storing Numbers for Automatic Dialing” in Chapter 6.

Step Press these keys Comments

1 “ENTRY MODE” will

appear in the display.

2 “POLLING FUNCTION”

will appear in the display.

3 Press “1” to turn the

polling function on, or “2” to turn it off.

4 Press the STOP key twice

to exit.

Polling Others

Dial the number of the fax machine you want to poll using one of the following methods:

• Enter the full number

using the number keys.

• Press the SPEED/ SEARCH key and enter a 2-digit Speed Dial number.

• Press the SPEAKER key

and dial the full number. Wait for the fax answerback tone.

• Press the SPEAKER key

and then press a Rapid key. Wait for the fax answer-back tone.

Press Rapid key 20/ POLL.

Polling

FUNCTION

DEF

ABC

STOP

(example)

20/POLL

STOP

GHI

SPEED/SEARCH

Special Functions

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Being Polled (Memory Polling)

To allow multiple fax machines to poll your fax, or in cases where you want to free up the original feeder tray for other operations, use Memory Polling instead of Polling Standby.

Programming a Memory Polling Operation

You can choose whether to allow polling only once, or an unlimited number of times. In the later case, your fax can be used as an electronic “bulletin board”.

• Only one original can be stored at a time for memory polling, however, you can store multiple page originals.

• If you allow polling only once, the original will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the original will remain in memory until you clear it using the procedure described in “Clearing Originals” which follows.

• If you have an original stored in memory for polling, and you want to add to it, following the procedure described in “Adding to Originals”.

To program a Memory Polling operation, either load the original in the SPF or use the original table as described below. Then, set the reception mode to AUTO (Press the RECEPTION MODE key until the AUTO light comes on).

Step Press these keys Comments

1 “MEMORY POLL MODE” will

appear in the display. “1: 1 TIME 2: REPEAT” will appear at the bottom of the display.

2 “SET RESOLUTION & CONTRAST”

will appear in the display.

3 Adjust the resolution and/or

contrast settings if desired.

4 When using the SPF, press

ENTER key. When using the

original table, follow steps 1-5 in the section “Setting the Original” in this chapter. “STAND-BY” will appear in the display, and the original will be scanned into the machine’s memory.

The date and time will return to the display.

FUNCTION

WXYZ

ENTER

RESOLUTION

CONTRAST

Special Functions

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Adding to Originals

If you have an original stored in memory for polling, and you want to add pages to it, use the following procedure. If you allow polling only once, the original will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the original will remain in memory until you clear it using the procedure below:

Step Press these keys Comments

1 “MEMORY POLL MODE”

will appear in the display. “1: ADD 2: CLEAR” will appear at the bottom of the display.

2 Continue with step 3 in the

“Programming a Memory Polling Operation” section.

Clearing Originals

Step Press these keys Comments

1 “MEMORY POLL MODE”

will appear in the display. “1: ADD 2: CLEAR” will appear at the bottom of the display.

2 The date and time will

return to the display.

3 Press the STOP key twice

to exit.

FUNCTION

WXYZ

FUNCTION

WXYZ

ABC

Special Functions

STOP STOP

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The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to three transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.

Note: You can use this function only when you send the document from the

SPF.

You can use this function, for example, to take advantage of lower nighttime telephone rates without having to be there when the operation is performed.

• For a timer transmission, scan the original into memory when you set the transmission. Scanning the original into memory is convenient because you do not have to worry about original mix-ups or forgetting to load the original.

• If the memory becomes full while the original is being scanned, “MEMORY FULL” will appear in the display.

• Press the FAX START key to transmit the pages that have been stored

up to that point in memory.

• Press the STOP key to cancel the entire transmission.

Note: In Reverse Sending mode, you must press the STOP key to cancel the

entire transmission when “MEMORY FULL” appears in the display.

• Code numbers are used to specify each day of the week. Refer to the table below when making time settings which include a specified day.

Timer Operations

Day

Code

Sunday0Monday1Tuesday2Wednesday3Thursday4Friday5Saturday

Special Functions

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Step Press these keys Comments

1 “TIMER MODE” will appear in the

display.

Select SET. “TIMER COMM. #=1”, “TIMER COMM. #=2” or “TIMER COMM. #=3” will appear in the display.

3 Select “SEND MODE” or “POLLING

MODE”.

4 Enter the time of the operation (2

digits for the hour and 2 digits for the minute).

(example)

5 Enter the code for the day of the

operation. If the operation will be performed within 24 hours, just press the ENTER key.

6 “ENTER NUMBER” will appear in

the display.

7 Enter the fax number of the other

machine using one of the following methods:

• Press a Rapid key.

• Enter a Speed Dial number with the number keys.

8 “SET RESOLUTION & CONTRAST

THEN ENTER” will appear in the display.

If this is a transmission operation, adjust the resolution and/or contrast if desired. (Otherwise, skip this step.)

10 “LOAD ORIGINAL(S)” will appear in

the display. If the original is already loaded, no message will appear in the display. After loading the original, it is scanned into memory. Then the original can be sent at the time you selected, or polling can be performed.

(example)

Special Functions

(optional)

(example)

FUNCTION

DEF

ABC

JKL

ENTER

RESOLUTION

CONTRAST

ENTER

To set a timer operation:

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