Sharp 350M, 4551, 450M, 4501, 350LP User Manual

...

LASER PRINTER

Operation Manual (for network scanner)

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual for printer operation and general information".

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual for printer operation and general information" and operation manuals for any optional equipment which has been installed.

INTRODUCTION

The optional Network Scanner Expansion Kit (AR-NS2) enables the machine to be used as a network scanner . P age 2 of the manual that accompanies the Network Scanner Expansion Kit (AR-NS2) contains an overview of the network scanner functions, general considerations, and an explanation of image sending methods. Please read the manual that accompanies the AR-NS2 before you read this man ual. Both manuals explain only the netw ork scanner functions of the product. For information on loading paper , replacing toner cartridges, clearing paper misf eeds, handling peripheral units, and other printer-related information, please refer to your "Oper ation manual (f or printer operation and general information)". Additional manuals have been pro vided for copy and f acsimile features. Please refer to these as necessary.

To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "Product Ke y Entry for Network Scanner Expansion Kit" program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key operator programs, ref er to KEY OPERATOR'S GUIDE.)

NOTES

• Before using the network scanner feature, several settings must be established from the Web page. These settings are explained from page 2 on. The settings m ust be established by the network administrator . Such settings must be effected by the system administrator who has the special network related backgrounds.

• This manual assumes that several options have been installed.

TABLE OF CONTENTS

Page

INTRODUCTION...................................................... 1

SETTINGS AND PROGRAMMING REQUIRED

FOR THE NETW ORK SCANNER FEATURE ........... 2

●ABOUT THE WEB PAGE.................................... 2

●SETTING PASSWORDS .................................... 2

●

BASIC SETTINGS FOR NETWORK SCANNING

●SETTING UP DESTINATION INFORMATION.... 4

●STORING SENDER INFORMATION.................. 5

●STORING A CUSTOM DIRECTORY.................. 5

CONDITION SETTING SCREEN

OF SCANNER MODE .............................................. 6

SENDING AN IMAGE............................................... 8

●BASIC TRANSMISSION METHOD .................... 8

●TRANSMISSION METHODS

FOR SCAN TO E-MAIL (MANUAL

ENTRY, BROADCAST TRANSMISSION) ......... 10

●SCANNING AND TRANSMITTING

A TWO-SIDED ORIGINAL................................ 11

●STAMPING SCANNED ORIGINALS

(VERIFICATION STAMP FUNCTION) .............. 12

SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, AND EXPOSURE)

●

MANUALLY SETTING THE SCANNING SIZE

●SELECTING THE RESOLUTION..................... 14

●SELECTING THE EXPOSURE ........................ 15

..... 3

.... 13

Page PRIORITY TRANSMISSION OF A ST ORED JOB

CANCELING AN E-MAIL/FTP TRANSMISSION .... 16

STORING, EDITING, AND CLEARING

FROM THE T OUCH P ANEL ................................... 17

●STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail

and Internet-Fax).............................................. 17

●

EDITING AND DELETING ONE-TOUCH KEYS

●PROGRAMMING A GROUP KEY.................... 20

●EDITING AND DELETING GROUP KEYS....... 21

●STORING SENDER INFORMATION................ 22

●EDITING AND DELETING

SENDER INFORMATION................................. 22

●STORING A GR OUP INDEX............................ 23

●PRINTING PROGRAMMED INFORMATION ... 23

TROUBLESHOO TING............................................ 24

●IF YOUR E-MAIL IS RETURNED ..................... 24

●IF A TRANSMISSION ERROR OCCURS ........ 24

KEY OPERATOR PROGRAMS .............................. 25

●KEY OPERATOR PROGRAM LIST.................. 25

●USING THE KEY OPERATOR PROGRAMS.... 25

●SETTING PROGRAMS.................................... 26

●PRINTING OUT SETTINGS............................. 27

SPECIFICATIONS .................................................. 28

..... 16

..... 19

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

To use the Network Scanner feature, settings for the E-mail server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later). To access the Web page, refer to page 2-6 of "Operation manual (for printer operation and general information)".

ABOUT THE WEB PAGE

When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For overviews of each of the menu items, refer to pages 2-7 to 2-8 of "Operation manual (for printer operation and general information)". For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Web Page

SETTING PASSWORDS

Passwords can be set to restrict Web page access and protect settings. Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords. A password can be set for the administrator and passwords can be set for each user. If you use a user password to access the Web page, you will be able to establish, edit, and delete destinations in the Scanner Destination Management menu; however, you will not be able to establish settings in the Setup menu. The passwords for "User" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first establishing the settings, enter "Sharp" in "Old Admin Password" before you establish the settings. A password must consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive.After entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on. When a password is set, you will be prompted for the password when you attempt to access a Web page with protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

BASIC SETTINGS FOR NETWORK SCANNING

Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For detailed information on setting procedures, refer to "Help".

Network Scanning Setting screen

■■

■ Select the method for assigning a file name to a scanned image

■■

Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Sender Name" and "Date & Time" are initially selected. If you are going to send images to the same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file.

■■

■ Selecting an e-mail subject (only used for Scan to E-mail)

■■

Enter a subject when using Scan to E-mail. Only one subject can be entered. If nothing is entered, “Scanned image from <Device Name>” will appear.

*The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when you click "Status

& Alert E-mail" in the menu frame. If a name has not been stored, the product name will appear.

■■

■ E-mail Server and DNS Server Settings

■■

E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP. To use either of these transmission methods, you must first click "E-mail & DNS Setup" in the Network Scanning page and then enter the required information in the settings under "E-mail Setup". (This page can also be displayed by clicking "E-mail & DNS" in the Web page menu.) If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail Setup", you will need to enter the settings for the DNS server under "DNS Setup". If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS server under "DNS Setup".

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

SETTING UP DESTINATION INFORMATION

To store the name and address of a destination in an auto dial key, click "Destination Management" or one of the transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear stored destinations. A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations. Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored. The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image, allowing you to select the destination. For detailed information on setting up, editing, and deleting destinations, refer to "Help".

■■

■ Storing destinations for Scan to E-mail and Internet-Fax

■■

Scan to E-mail and Internet-Fax destinations can also be stored, edited, and cleared from the touch panel of the machine. (Pages 17 - 19) To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 3.)

■■

■ Storing destinations for Scan to FTP

■■

If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to a "Sender" selected from "E-mail Destination" (stored in "Sender E-mail" in the Web page menu (page 5)), to notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink)) The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user name or password (anonymous server), the recipient can display the image by simply clicking on the address. If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. Click "Email & DNS" and enter the settings under "DNS Setup". To perform Scan to FTP (Hyperlink), you must also enter the settings under "E-mail Setup" for the e-mail server. (Refer to page 3.)

■■

■ Storing destinations for Scan to Desktop

■■

Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is included on the CD-ROM that accompanies the AR-NS2 Network Scanner Expansion Kit). You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily used when the same settings are to be established in multiple laser printers, or when the network administrator performs maintenance. If the information set here differs from the information set in the host computer, transmission and reception will not take place normally. For details, refer to "User's Guide"* for Network Scanner Tool in the CDROM that accompanies the Network Scanner Expansion Kit (AR-NS2). If you entered a host name in “Hostname or IP Address”, you will need to enter the DNS server settings. (Refer to page 3.)

*To view "User's Guide", Adobe Acrobat Reader 4.05 or later is necessary. If this is not installed on your computer, you can

install it from the CD-ROM that accompanies the Network Scanner Expansion Kit (AR-NS2). For details, refer to the operation manual for the Network Scanner Expansion Kit (AR-NS2).

■■

■ Storing Groups

■■

If you are using Scan to E-mail or Internet-Fax, a scanned image can be sent to multiple destinations in a single operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the Scan to E-mail or Internet Fax destinations that you wish to store in the group. Up to 300 destinations can be stored in one group. Only destinations for E-mail or Internet-Fax can be stored in a group. Note that multiple destinations cannot be entered manually when sending an image.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

■■

■ Items common to all transmission methods when storing destinations

■■

• Full Name, Display Name

Only alphabetical characters and symbols can be used to enter names in "Full Name" and "Display Name". For the maximum number of characters that can be entered, click "Help" in the menu frame. "Display Name" is the one-touch key name that is displayed in the touch panel of the machine. If a display name is not stored, the first 18 characters of the name stored in "Full Name" are automatically used as the display name.

• Initial, Custom Directory

Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are two types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the letter entered in "Initial", which is normally the first letter of the name entered in "Full Name". If a destination is frequently used, it is convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical "FREQUENT USE" index. Group indexes ("Custom Directories") allow you to create and name indexes (see the following page) of destinations for specific purposes.

• File Format

When you store a destination, you can also select the compression mode and the format of the image file that is created when you scan an original for transmission. You can select TIFF-F, TIFF, or PDF for the file type, and MH (G3), MMR (G4), or "Uncompressed" for the compression mode. An initial setting has been made for the file type and compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an explanation of the initial settings of each of the transmission methods, click "Help" in the menu frame.

NOTE

Internet-Fax only has one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected for the compression mode.

STORING SENDER INFORMATION

To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your email, click "Sender E-mail" in the menu frame and then click "Add". Information for up to 20 different senders can be stored. Select a sender from the stored senders using the touch panel of the machine when you send an image (page

8). The selected sender appears in the sender column of the recipient's e-mail software program.

NOTE

If you do not select a sender when sending an image, the default sender information stored with the key operator program is automatically sent. (Page 27)

STORING A CUSTOM DIRECTORY

Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. However, you can also use the group indexes (custom directory) to group destinations for more convenient use. Six indexes are available, and a name up to 6 characters long can be assigned to each index. Click "Custom Directory" in the menu frame of the Web page, and then enter the desired name in the screen that appears. "User-*" is initially entered for the name of each index. Clear this and then enter the new name. The procedure for storing auto dial numbers in a group index is explained on page 4, and the procedure for switching between the ABC index and the group indexes is explained on page 7.

NOTE

You can also store indexes in the Custom Directory from the touch panel of the machine.

CONDITION SETTING SCREEN OF SCANNER MODE

ADDRESS DIRECTORY

AUTO

READY TO SEND.

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

ADDRESS REVIEW

SENDER LISTE-MAIL ADDRESS

The condition setting screen of scanner mode is displayed by pressing the IMAGE SEND key (refer to page 4 of "Operation manual (for copier)") while the print mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the IMAGE SEND key is the condition setting screen (shown below). If you have set the display to show the address directory (following page) when the IMAGE SEND key is pressed, touch the CONDITION SETTINGS key in the address directory to display the condition setting screen. The key operator program can be used to set the display to show either the condition setting screen (shown below) or the address directory screen (following page) when the IMAGE SEND key is pressed (refer to page 26).

NOTE

For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages 3-4 of "Operation manual (for copier)". For parts that are used for both network scanning and printing, refer to chapter 1 of "Operation manual (for printer operation and general information)".

■■

■ Condition setting screen

■■

The display is initially set (factory setting) to show the following condition setting screen as the initial screen.

Message display

Messages appear here to indicate the current status of the machine. When the machine is ready to send, an icon appears to the left.

ADDRESS DIRECTORY key (page 9)

This displays the Address Directory screen (next page). Touch this key when you want to use an autodial number (one-touch dialing or group dialing).

ADDRESS REVIEW key (page 10)

When performing Scan to E-mail or Internet-Fax broadcast transmission, touch this key to check your selected destinations. Your selected destinations will appear as a list, and the list can be edited.

SENDER LIST key (page 8)

Touch this key to select the sender when sending an image.

E-MAIL ADDRESS key (page 10)

When performing Scan to E-mail or Internet-Fax transmission, touch this key if you wish to enter the e-mail address of the recipient manually instead of using an auto dial key.

Two-sided scanning and verification stamp icon display (pages 11-12)

Icons appear here when you touch the ORIGINAL key and select two-sided scanning and/or the verification stamp function (when the optional verification stamp unit is installed). The icons can be touched to open function selection screens.

ORIGINAL key (pages 11-13)

Touch this key when you wish to manually set the size of the original to be scanned, scan both sides of the original, or use the verification stamp option.

RESOLUTION key (page 14)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial factory setting is STANDARD.

EXPOSURE key* (page 15)

Touch this key to change the exposure setting for the original to be scanned. The selected exposure setting will be highlighted above the key. The initial factory setting is AUTO.

*If the Fax Expansion Kit (AR-FX5) is installed, "SPECIAL

MODES" appears instead of "EXPOSURE".

CONDITION SETTING SCREEN OF SCANNER MODE

GROUP6GROUP5GROUP4GROUP3GROUP2GROUP1

ABC GROUP

SHARP CORPORATION

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC GROUP

TPS

SHARP GROUP D DESKTOP

E F

G H DESKTOP

CONDITION SETTINGS

READY TO SEND.

ADDRESS REVIEW

E-mail Destination Management page

■ Address directory screen (alphabetically ordered)

If you have set the initial screen to the address directory screen using the key operator program, the initial screen will appear as follows. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).

One-touch key display

This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right.

:Scan to E-mail, Internet-Fax : Scan to FTP : Scan to Desktop

The display is initially set to show 8 keys. This can be changed to 6 or 12 using the key operator program. (Refer to page 26.)

Display switching keys

In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the " " " " keys to move through the screens.

CONDITION SETTINGS key

This displays the condition setting screen (previous page), which is used to set various conditions.

ABC GROUP key

Touch this key to switch between the alphabetical index and the group index.

Index keys

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to page 5). Frequently used one-touch key destinations can be stored on the FREQUENT USE card for convenient access.

NOTE

The screen showed above is the alphabetical address directory. If desired, the initial screen can be set to the group address directory (refer to page 26).

SENDING AN IMAGE

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

ADDRESS REVIEW