Royal CS300 User Manual
1
INTRODUCTION
Congratulations on the purchase of your new Royal CS300 Time Management System. The CS300 is a
full-featured, electronic clock that includes everything needed to efficiently keep track of the times of all of
your employees. We recommend that you read this manual carefully to become familiar with the operation
of the product. The manual explains, in simple steps, how to program, operate, and maintain your new
Time Clock. Please retain this guide for further reference.
If you have questions regarding the CS300 set-up or operation, please call the Royal Customer Service
Department, toll-free, at 1-800-272-6229 (or call +1-732-563-9944). In Canada please call 1-888-266-
9380.
FEATURES
REUSABLE EMPLOYEE BADGE/CARDS
BUILT-IN 80 COLUMN INTERNAL THERMAL PRINTER
AUTOMATICALLY TOTALS EMPLOYEE WORK HOURS (INCLUDING OVERTIME)
AUTOMATIC MEAL DEDUCTION OPTION
INTERNAL CALENDAR AUTOMATICALLY ADJUSTS FOR NUMBER OF DAYS IN THE MONTH
AND LEAP YEAR, INCLUDING DAYLIGHT SAVINGS TIME
WEEKLY, BI-WEEKLY, BI-MONTHLY, AND MONTHLY PAY PERIODS
STAND ALONE UNIT (NO PC REQUIRED)
INTERNAL BATTERY BACK-UP PROTECTION SAVES PROGRAM SETTINGS AND EMPLOYEE
DATA DURING POWER FAILURE
WALL OR TABLE TOP INSTALLATION
FOR BUSINESSES WITH UP TO 100 EMPLOYEES
RS232 INTERFACE ALLOWS DATA TO BE EXPORTED TO A PC.
Y 2 K COMPLIANT
2
PARTS LIST
Remember to save your sales receipt in case you need warranty service, and make sure your CS300
includes the items listed below:
CS300 Time Clock
Two Keys
50 reusable Royal magnetically encoded employee badges
1 Roll of 80mm thermal paper
Wall-Mounting Screws and Mounting Bracket
Instruction Manual
Table Top Stand
RS232 Cable
Quick Start Training CD ROM
Tools Required:
Standard Philips head Screw Driver
UNPACKING AND SETUP
Before plugging the CS300 into the electrical outlet remove all packing materials and
tape and especially the printer packing guard from the printer.
BATTERY BACK-UP
The CS300 is equipped with a battery back-up system that protects time, date, employee data and
program settings during a power outage. The time clock must be plugged in for a minimum of 30 minutes
before programming to charge the back-up battery. The battery should be fully charged after being
plugged in for 24 hours. In the event of a power failure the data in the CS300 will be retained and
employees will still be able to swipe their cards normally for a maximum of 2 days. This back-up battery
will retain the memory of the employees’ data for 2 to 3 weeks. To conserve battery power during a power
outage reports will not be printable due to the amount of power required to print. After power has been
restored full usage of the CS300 will again be available. If there is an extended power outage the clock
may not register the correct time and may require resetting since battery power will be used primarily to
conserve the employee data. The battery back-up is rechargeable, with an expected life of a maximum of
5 years. The back-up battery is not user replaceable and must be done by an authorized service
technician.
Make sure you have an appropriate AC power source near the place you’ve chosen to install the CS300.
Royal offers a complete line of accessories for your clock – including replacement thermal paper and
replacement magnetic badges – to make replacement of parts quick, safe, and inexpensive. To reorder
supplies call the Royal Supply Center toll-free at 1-888-261-4555.
3
SPECIFICATIONS AND SAFETY INSTRUCTIONS
Always follow basic safety precautions when using this product to reduce risk of injury, fire, or electric
shock.
1. Read and understand all instructions in the owner’s manual.
2. Do not install the CS300 in places subject to high humidity and excessive dust, in areas exposed to
direct sunlight or in places subject to temperatures below 32°F (0°C) or above 104°F (40°C) and
allow for good ventilation. Do not block the fan ventilation exhaust.
3. Unplug this product from wall outlets before cleaning.
4. Do not use this product near water or when you are wet. If the product comes in contact with any
liquids, unplug the line cord immediately. Do not plug the product back in until it has been dried
thoroughly.
5. Install the product securely on a stable, level surface.
6. If wall mounting the time clock, locate on a straight wall and please follow the mounting instructions to
install securely.
7. Install this product in a protected location where no one can step on or trip over the cord. Do not
place objects on the cord that may cause damage or abrasion.
8. If this product does not operate normally, see the Maintenance & Troubleshooting section of this
publication. If you cannot resolve the problem, or if the product is damaged, refer to the Warranty
section of this publication.
NOTE: Since the cards are magnetically encoded, do not locate them or the clock near a strong magnetic
field or any source of electro-magnetic energy.
SAVE THESE INSTRUCTIONS
SPECIFICATIONS
MODEL: CS300
TYPE: ELECTRONIC TIME CLOCK
DISPLAY: BACKLIT LCD. 3 LINES
PRINTER: 80-COLUMN THERMAL, PANASONIC MODEL EPT2144S3HP
MEMORY BATTERY: UP TO 21 DAYS AFTER POWER INTERRUPTION
TOTAL RAM: 1 MB
POWER CONSUMPTION: STANDBY – 1.5-2W .06A, OPERATING - 9W .07A
OPERATING TEMPERATURE: 0-40 DEGREES CENTIGRADE – 32-104
DEGREES FAHRENHEIT
DIMENSIONS: 12” x 3 ¾” x 6 ¾”
WEIGHT: 7 LBS.
4
IMPORTANT: DO NOT PLUG THE CS300 INTO AN ELECTRICAL
OPENING THE COVER
OUTLET UNTIL THE PRINTER PACKING MATERIAL IS REMOVED.
To release the front cover open the lock cover located on the right side of the CS300 behind the badge
reader. Insert the key into the lock and turn the key to the right. The front cover will release. To re-lock the
cover press the cover closed and turn the key to the locked position.
5
Note: Use
only
thermal paper in your clock. Use of plain bond paper will not produce
LOADING THE PAPER
HOW TO LOAD THE PAPER
1. Unlock and open the front cover of the time clock.
(See page 4)
2. Grasp the tab on the printer cover and gently pull
it open in the direction of the arrow.
3. Remove the protective retaining tab from the
printer and discard. This is to prevent any
damage to the printer during shipment.
4. Cut the end of the paper roll evenly for a straight
edge to permit proper feeding through the print
head.
5. Lift the paper guard and place the paper roll in
the paper nest so that the paper will feed out
from the bottom of the roll and towards the rear of
the clock.
6. Gently push the paper upward into the paper slot
and press the paper feed key [FEED] until the
paper catches and advances from the print head.
Release the paper guard. Feed about two inches
of paper and then close the printer cover.
7. When the paper is near the end of the roll a
colored stripe will appear on the edge of the roll
to warn that you are near the end of the paper
and when the paper is out a sensor will stop the
printer but not disable the CS300.
any print and will damage the print head and void your warranty.
Important:
Due to the inherent qualities of thermal paper there may be a tendency of the
print to lighten over time due to temperature, humidity, light, etc. The amount of
time for this to occur will be determined by the environment of the storage area.
If the reports are intended to be kept as employment records over an extended
period of time a photocopy of the printed reports is recommended.
6
[ FEED ]
-
KEYPAD CONTROLS
1.
2. [ KEYPAD (1-0) ] – The key pad is used to enter alpha or numeric data into the CS300, such as
Names, Dates, Hours, etc.
3. [ ALL ] – This key is used to select all employees during setup or when selecting a report.
4. [ EMPLOYEE ] – This key is used to select an individual employee during setup or when selecting a
report.
5. [ MENU ] – This key is used to select any of the functions of the CS300.
6. [ ENTER ] – This key is used to confirm selections made in the MENU.
7. [ YES () LEFT or NO () RIGHT ] – These keys are used to select a yes or no answer or to move
the cursor to another position during data entry.
8. [ UP () or DOWN () ] – These keys are used to make selections during data entry.
9. [ PRINT ] – This key is used to temporarily override the serial port if the internal printer is desired.
10. [ CLEAR ] – This key is used to clear errors. It can also be used to stop the CS300 during printing or
transmitting to a PC.
11. [ CHECK ] – This key is used by an employee to check the total number of hours worked during the
current pay period. This key can also be used to step backwards within a menu.
12. [ RESET ] – Reset button to reset clock data.
This key is used to manually feed paper through the printer.
7
DISPLAY
Your time clock has a three line LCD display for easy viewing. The current day and time (hour, minute,
second) are displayed when the time clock is not in use. When an employee swipes a card the display will
show the employee’s name and badge number as well as the clock in and out time.
1. CURRENT DAY OF THE WEEK
2. CURRENT TIME (12 OR 24 HOUR MODES)
3. ERROR INDICATOR
4. EMPLOYEE NAME
5. EMPLOYEE BADGE NUMBER
6. EMPLOYEE PUNCH STATUS
8
HOW TO USE THE CS300
With the black, magnetic stripe on the back of the employee badge card facing towards the clock and to
the right (the magnetic stripe should be on the side of the badge card facing AWAY from the time clock
display) smoothly slide the card through the entire length of the slot from top to bottom.
IMPORTANT NOTE
The badge card must be swiped through the slot in the time clock completely flat, with the magnetic stripe
facing the right direction. The card must be swiped at a slow, steady, and consistent pace. The card
should start at the edge of the slot at the very top of the time clock, as pictured above, and be swiped or
slid down the entire length of the slot in the time clock, to the bottom of the time clock. Do NOT flick the
card through the slot.
The time clock will not read the swipe of the badge card if it is swiped through the time clock too slow, too
fast, at an angle, only partially swiped through the reader mechanism, or flicked through the slot and not
slid through flat.
If the pass is successful the name and badge number of the employee and the current clock in or out time
will be displayed. If there is an error or the clock cannot recognize the badge an error will appear
instructing the user to retry the swipe.
If you are unsure if the swipe was successful do not swipe again. Press the [CHECK] button and then
swipe the card. The display will show the date and time of the last swipe. This will prevent clocking in and
out at the same time.
- HOW TO CORRECTLY SWIPE THE BADGE CARD:
9
Items
that are of particular interest or that may affect the operation of the clock are highlighted
If an employee fails to punch out at the end of the shift the CS300 will display “ERROR” at the next punch
to alert the supervisor that a manual punch must be inserted in the employee’s punch data for that pay
period.
USING THIS MANUAL
The procedure to enter data for each menu item is as follows:
EXAMPLE 1: To enter a name or number press the alphanumeric key labeled with the character you
want. Each time you press the key, the next character labeled on the key appears in the display. When
the character you want appears, press the RIGHT arrow () key to the next position to the right. Select
the next character you want in the same manner. If a mistake is made press the LEFT () or RIGHT ()
arrow key to the error and select the correct entry. When you are finished with each menu item press
[ENTER] to confirm.
EXAMPLE 1: (DATA ENTRY)
LAST NAME: SMIT_
Example 2: If the menu item is multiple selection press the required LEFT () or RIGHT () or [UP] ()
or [DOWN] () arrow until the desired option is blinking and then press the [ENTER] key.
EXAMPLE 2: (MULTIPLE CHOICE)
PAY PERIOD LENGTH: W—BW—BM--M
EXAMPLE 3: If the menu item requires a Yes or No selection press the [YES] or [NO] key or press the
LEFT () or RIGHT () arrow until the desired option is blinking and then press [ENTER].
EXAMPLE 3: (YES or NO)
AUTO DEDUCT LUNCH: Y/N
• If the menu item is optional or does not apply you may press the
[ENTER]
key to the next menu item.
• Settings that are entry points are in BOLD and UNDERLINED
• For example: LAST NAME ____________
• Keys that are used for data entry or are used to move through the menu are BOLDED and in
brackets. For example: Press [MENU]
NOTE: Depending on the choices made during setup not all of the prompts listed
will appear. Settings that do not apply to the particular choice selected will be
skipped and/or replaced by other choices. The menus shown in this manual will
include all of the prompts for each menu described.
in a shaded box.
10
PRINT:
Y/N
SET UP INSTRUCTIONS
SETUP
DATE: _________________________
DATE FORMAT: MM/DD/YY-DD/MM/YY
TIME: _________________________
TIME FORMAT: 12/24 HR
DST SELECTION: ON/OFF
DST START DATE: _________________________
DST END DATE: _________________________
SHIFT GRACE: 5-6-10-15
ROUNDING: 5-6-10-15
PASSWORD USAGE: DISABLE/ENABLE
EMPLOYEE CHECK: ENABLE/DISABLE
OUTPUT DEVICE: PRINTER/SERIAL PORT
REVIEW: Y/N
If you wish to experiment with the settings of the CS300 to familiarize yourself
with its capabilities, it is strongly recommended that afterward you reset all
settings to their defaults as described on page 28 before putting into use. After
the reset, begin to program with the current date and time as well as the other
items listed below.
These are the general settings that will normally apply to all employees.
1. Press the [ MENU ] key. If a password has been programmed enter the password and press
[ENTER]. If no password has been programmed go to step 2.
2. Press the [UP] () or [DOWN] () arrow to SETUP and press [ENTER].
3. DATE - Using the LEFT () or RIGHT () arrows and the numeric keys enter the current date and
press [ENTER].
4. DATE FORMAT – Using the LEFT () or RIGHT () arrows select the format you wish to use and
press [ENTER]. The choices are MONTH/DAY/YEAR or DAY/MONTH/YEAR.
5. TIME – Using the LEFT () or RIGHT () arrows and the numeric keys enter the current time and
press [ENTER].
6. TIME FORMAT - Using the LEFT () or RIGHT () arrows select the time format desired and press
[ENTER]. The choices are 12 or 24 Hours.
7. DST SELECTION – Using the LEFT () or RIGHT () arrow keys select whether or not you wish to
have Daylight Savings Time enabled or disabled and press [ENTER]. Enabled means that the CS300
will automatically adjust the time at the beginning and end of daylight savings time.
8. DST START DATE – Enter the starting date of daylight savings time and press [ENTER]. Currently
under US law it is the first Sunday in April at 2:00 AM. This date must be reset each year.
9. DST END DATE - Enter the ending date of daylight savings time and press [ENTER]. Currently under
US law it is the last Sunday in October at 2:00AM. This date must be reset each year.
Loading...