Royal Alpha 710ML User Manual

Loading...

Contents

1 Welcome

 

Before Starting .................................................................................................................

1

Using the Menu.............................................................................................................

1

Using Keys.......................................................................................................................

1

What’s in the Box?...........................................................................................................

2

Important Phone Numbers..........................................................................................

2

2 Getting Started

 

Getting Started.................................................................................................................

3

Setting the Language .................................................................................................

5

Installing the Memory Backup Batteries ..............................................................

5

Installing the Paper Roll .............................................................................................

6

Setting the Date And Time .......................................................................................

7

Programming the Sales Tax......................................................................................

7

PC-Based Software..........................................................................................................

8

3 Getting To Know the Cash Register

 

About the Displays........................................................................................................

10

Lifting and Lowering the Customer Display.....................................................

11

Adjusting the Clerk Display ....................................................................................

11

About the Menus on the Clerk Display..................................................................

11

Using the Keyboard......................................................................................................

13

Contents

 

 

 

Turning the Register Off and On..............................................................................

16

 

Using the Cash Drawer ................................................................................................

16

 

Using the Accessory Drawer......................................................................................

18

 

4 Setting Up Your Cash Register - the Basics

 

 

Using the Displays.........................................................................................................

19

 

The Clerk Screen..........................................................................................................

20

 

Navigating the Clerk Screen ...................................................................................

20

 

Adjusting the Contrast on the Clerk Screen......................................................

21

 

Using Power Saving Mode ......................................................................................

21

 

Setting Alphanumeric Descriptions........................................................................

22

 

Using Double Wide Characters..............................................................................

24

 

Setting Header Messages and Footer Messages................................................

24

 

Printing Options on Receipts ....................................................................................

27

 

Setting Clerk Numbers and Names.........................................................................

27

 

Using the Clerk System................................................................................................

29

 

Setting X and Manager Passcodes ..........................................................................

30

 

Setting the Machine Number....................................................................................

31

 

Programming Department Keys ..............................................................................

32

 

Setting Department Number Keys.......................................................................

33

 

Programming Department Names ......................................................................

33

 

Programming Department Preset Price.............................................................

35

 

Programming Tax Status..........................................................................................

35

 

Setting Department Type........................................................................................

36

 

Setting Standard, Gallonage or Negative Mode..............................................

36

 

Setting High Amount Lock-out (HALO)..............................................................

36

 

Setting Age Limits ......................................................................................................

36

 

Scrolling Messages........................................................................................................

37

 

Types of Scrolling Messages ...................................................................................

38

 

Default Scrolling Messages .....................................................................................

38

 

Programming Scrolling Messages........................................................................

39

 

Setting the Scroll Speed...........................................................................................

39

 

Programming the Credit Keys...................................................................................

40

 

Programming PLU Descriptions...............................................................................

42

 

Programming PLUs without a Barcode Reader ...............................................

42

ii

Alpha 710ML User’s Guide

 

Contents

Programming PLUs with the Optional Barcode Reader

...............................43

Printing the Program Confirmation Report .........................................................

44

Before Going to Register Mode................................................................................

44

Error Codes ......................................................................................................................

45

Clearing an Error .........................................................................................................

47

5 Setting Up Your Cash Register Parameters

 

Print Options...................................................................................................................

48

1. Header........................................................................................................................

49

2. Footer.........................................................................................................................

49

3. Date.............................................................................................................................

49

4. Time ............................................................................................................................

49

5. Clerk............................................................................................................................

49

6. Each Tax Rate...........................................................................................................

49

7. Tax Total ....................................................................................................................

49

8. Blank Line..................................................................................................................

49

9. Multiple Receipts ...................................................................................................

50

10. Receipt - Real time or End of Sale..................................................................

50

11. Tax.............................................................................................................................

50

12. Sub-Total ................................................................................................................

50

13. Receipt - Name Only vs. PLU & Name...........................................................

50

14. Machine #...............................................................................................................

51

15. Consecutive #........................................................................................................

51

To Default......................................................................................................................

51

System Options..............................................................................................................

51

1. Key Lay-out...............................................................................................................

52

2. Zero Price..................................................................................................................

52

3. Electronic Journal ..................................................................................................

52

4. Amount Tend. .........................................................................................................

52

5. % In Dept...................................................................................................................

53

6. Scroll Speed .............................................................................................................

53

7. CONS # .......................................................................................................................

53

8. ZCT Reset ..................................................................................................................

53

9. GT Reset.....................................................................................................................

53

10. Rounding................................................................................................................

53

Alpha 710ML User’s Guide

iii

Contents

 

11. Decimal....................................................................................................................

54

To Default ......................................................................................................................

54

Others Set Up ..................................................................................................................

55

[+%] Rate........................................................................................................................

55

[-%] Rate.........................................................................................................................

56

[-] HALO ..........................................................................................................................

56

Credit-1 Name..............................................................................................................

56

Credit-2 Name..............................................................................................................

56

FC Set Up........................................................................................................................

56

AGE-1 Set Up ................................................................................................................

57

AGE-2 Set Up ................................................................................................................

57

Currency Symbol.........................................................................................................

57

Z-Report #......................................................................................................................

57

Zero Skip ........................................................................................................................

58

Z-Report .........................................................................................................................

58

Compressed..................................................................................................................

58

Machine Number ........................................................................................................

58

Daily Z Counter............................................................................................................

58

Periodic Z Counter......................................................................................................

58

Grand Total Amount..................................................................................................

59

Config Options ...............................................................................................................

59

Language.......................................................................................................................

59

Date .................................................................................................................................

59

Date Format..................................................................................................................

60

Time.................................................................................................................................

60

Time Format .................................................................................................................

60

Contrast..........................................................................................................................

60

Power Saving................................................................................................................

60

Tax System ....................................................................................................................

60

Options Dump ................................................................................................................

61

6 Ringing up Sales and Using Training Mode

Ringing up Sales.............................................................................................................

62

Ringing up Sales without a PLU Number...........................................................

63

Ringing up Sales with a PLU Number..................................................................

64

iv

Alpha 710ML User’s Guide

 

 

Contents

 

Ringing up Sales with the Optional Barcode Reader ....................................

64

 

Verifying the PLU Information for an Item...........................................................

65

 

Printing Receipts............................................................................................................

66

 

Receipt on Demand...................................................................................................

66

 

Using Training Mode....................................................................................................

67

 

Setting the Training Passcode ...............................................................................

67

 

Entering and Exiting Training Mode....................................................................

68

7 Programming Complex Tax Rates

 

 

Selecting the Tax System............................................................................................

70

 

Programming Straight Add-on Tax in the United States................................

71

 

Programming Table Tax in the United States .....................................................

72

 

Calculating Your Tax..................................................................................................

73

 

Example Tax Chart .....................................................................................................

75

 

The Worksheet.............................................................................................................

76

 

Using Canadian Tax Rates ..........................................................................................

76

 

Using VAT Tax Rates .....................................................................................................

78

 

Printing a Confirmation Report................................................................................

78

8

Running Reports

 

 

Running the Options Dump Report .......................................................................

79

 

Running the Department Confirmation Report.................................................

80

 

Running the PLU Confirmation Report .................................................................

81

 

Running Management Reports................................................................................

82

 

About X Reports..........................................................................................................

82

 

About Z Reports..........................................................................................................

82

 

About Management Reports .................................................................................

83

 

Running Reports............................................................................................................

83

 

Financial Report Example........................................................................................

84

 

Additional Information in Electronic Journal (EJ) Reports...........................

85

9

Maintenance and Options

 

 

Installing a New Paper Roll ........................................................................................

89

 

Using the Battery System ...........................................................................................

90

 

About the Serial Port....................................................................................................

91

 

Connecting the Cash Register to a PC ...................................................................

92

Alpha 710ML User’s Guide

v

Contents

 

 

 

10

Troubleshooting

 

 

 

Paper End or Printer Errors.........................................................................................

 

93

 

No Receipt Printing.......................................................................................................

 

94

 

No Printing on the Receipt.........................................................................................

 

94

 

The Cash Register Turns Itself Off ............................................................................

 

94

 

Electronic Journal Memory Errors............................................................................

 

94

 

The Cash Register Does Not Work at All................................................................

 

95

 

The Cash Register Does Not Work at All................................................................

 

96

 

Opening the Drawer When There is no Power

...................................................

96

 

Half System Clear...........................................................................................................

 

96

 

Partial Reset .....................................................................................................................

 

97

 

Full System Clear............................................................................................................

 

97

 

If Nothing Helps .............................................................................................................

 

97

11

Examples

 

 

 

Transaction Codes......................................................................................................

 

100

 

Sample Receipt.........................................................................................................

 

101

 

Adding Tax to a Non-Taxable Department .......................................................

 

101

 

Cash Sale With Tendering Change.......................................................................

 

102

 

Cash Sale Without Tendering Change ................................................................

 

102

 

Charge Sale ...................................................................................................................

 

102

 

Charge Return..............................................................................................................

 

103

 

Check Sale .....................................................................................................................

 

103

 

Coupon Discount Sale ..............................................................................................

 

103

 

Credit Sale .....................................................................................................................

 

103

 

Credit Return ................................................................................................................

 

104

 

Dept Shift Key ..............................................................................................................

 

104

 

Exempting Tax On An Item .....................................................................................

 

105

 

Exempting Tax on the Entire Sale.........................................................................

 

105

 

Gallonage Sales Transaction...................................................................................

 

106

 

Minus Percentage Discount Sale ..........................................................................

 

106

 

Multiplication of a Department Unit Price ........................................................

 

107

 

Multiplication Sale and Overriding a Preset Department Price.................

107

 

Multiplying By A Fraction ........................................................................................

 

108

 

No-Sale Function (Opening the Cash Drawer).................................................

 

108

vi

 

Alpha 710ML User’s Guide

 

Contents

Temporarily Overriding a PLU Price ....................................................................

108

Paid-Out Sale ...............................................................................................................

109

PLU Sale .........................................................................................................................

109

Plus Percentage Sale .................................................................................................

109

Received-On-Account Sale .....................................................................................

110

Registering A Department Unit Price..................................................................

110

Registering A Reference Number.........................................................................

111

Return Sale....................................................................................................................

111

Split Tendering Sale...................................................................................................

112

Use the Error-Correct /Void Key ............................................................................

112

Voiding A Coupon Sale ............................................................................................

112

Voiding a Department Preset Price .....................................................................

113

Voiding a Department Preset with a Minus Percentage Discount...........

113

Voiding A Minus Percentage Discount Sale .....................................................

114

Voiding a Multiplication of a Department Preset Price ................................

114

Voiding A Department Multiplication Sale.......................................................

115

Voiding a PLU Sale .....................................................................................................

115

Voiding a PLU Multiplication Sale ........................................................................

115

Voiding a PLU Sale with a Minus Percentage Discount................................

116

Voiding a PLU Sale with a Plus Percentage Rate.............................................

116

Voiding a Plus Percentage Sale.............................................................................

117

Voiding an Entire Sale before Finishing the Sale ............................................

117

Voiding A Sale..............................................................................................................

117

A Product Information

 

Specifications and Safety.........................................................................................

118

Safety and Legal Notices .........................................................................................

119

Software Licensing Agreement.............................................................................

120

Manufacturer’s Limited Warranty.........................................................................

121

Ordering Supplies and Accessories ..........................................

123

Index ...........................................................................................

124

Alpha 710ML User’s Guide

vii

CHAPTER 1

Welcome

Congratulations on purchasing your new Royal cash register! This register is designed to be easy to use, helping you to focus on running your business.

Before Starting

Before you start using this manual to set up and customize your cash register, you should know the following.

Using the Menu

This cash register has a menu system that prompts you through many tasks you perform. To help you quickly navigate through the menu system, we use the following:

Programming More Options Print Options

Using Keys

When you need to press a key, you see a picture of the key you need to press and the name of the key is in another font. For example:

1 If you are ringing up a check, press the Check key.

If you need to type something in the round Number keys area, what you need to type is shown in a special font. For example:

2 Using the round Number keys, press 444444 and then press the

Amount Tend Total <Enter> key.

Alpha 710ML User’s Guide

What’s in the Box?

What’s in the Box?

Look for and unwrap the following:

Cash Register

1 starter roll of standard thermal paper, Royal Reorder Number 013127 (2¼ inch or 57.5 mm wide).

Journal Spindle, installed in the printer compartment

RegisterLinkTM software and 6 foot serial cable

1 set of keys, consisting of 2 Cash Drawer keys (515).

This user’s guide

Important Phone Numbers

If you need help or want to order additional supplies, use the following contact information.

Customer Service:

1-800-272-6229 (USA)

 

1-888-266-9380 (Canada)

 

01-800-849-4826 (Mexico)

Ordering Supplies:

1-888-261-4555

Website:

www.royal.com

To order items, see Ordering Supplies and Accessories on page 123.

Alpha 710ML User’s Guide

2

CHAPTER 2

Getting Started

Setting up your cash register consists of the following steps:

1Unpacking the cash register

2Plugging the cash register into a power source

3Turning on the cash register by pressing the Main menu (on) key.

4Setting the Language

5Installing the Memory Backup Batteries

6Installing the Paper Roll

7Setting the Date And Time

8Programming the Sales Tax

Do all the steps and follow the detailed instructions shown on the cash register display to make sure your cash register is set up correctly.

When you are done with this chapter, see the chapter called Getting To Know the Cash Register, starting on page 10 and the chapter called Setting Up Your Cash Register - the Basics, starting on page 19 for more information about your cash register.

Getting Started

Because the Alpha 710ML has a 5-line LCD screen, you are prompted through setup after you plug in the cash register. This chapter helps you understand what the setup options are as you are walked through the setup.

Alpha 710ML User’s Guide

Getting Started

If you make a mistake or enter a wrong setting during initial setup, just continue with the rest of the initial setup. During initial setup, you cannot change settings after you press the Amount Tend Total <Enter> key. When you complete the initial setup, you can correct any setting by following the instructions listed in this manual.

Make sure that you plug the cash register into the electrical outlet before you put in the batteries.

Caution

If you put the batteries in first, they can damage the cash register.

Do not use this cash register outdoors in the rain or near any source of liquid.

After you get the cash register ready to use, the 5-line LCD screen prompts you through the rest of the set up. Use the Up and Down arrow keys to move through the items on the screen.

Note

If you make a mistake while you are programming, press the Clear key.

To get the cash register ready to use

1Remove the cash register and the parts from the box. Store the box and packing material in a safe, dry place. If you need to move the register in the future, you can put it back in the box.

2Remove the tape holding the parts of the cash register in place. For example, there may be tape on the Journal Compartment Cover.

Put the register on a hard, level surface, away from rain and spilled drinks. A hard, level surface makes it easier for the cash drawer to go in and out smoothly.

Do not put the register on a porous surface. Depending on the surface or any cleaning solution used on the surface, the rubber feet may leave marks on the surface. Do not place the register on any valuable surface, such as antique or fine wood tables, desks, and so on.

3Plug the cash register into a grounded three-hole electrical wall outlet. (115-120 volt, 60 hertz). Make sure the electrical cord is not going to be tripped over or accidentally pulled from the electrical outlet.

Put the cash register on an electrical circuit with no other electrical device or appliance. Other appliances can overload the circuit or cause electrical interference with the cash register. It is best that you use a circuit without other appliances already on it.

Now follow the prompts on the screen. The rest of this chapter explains the setup options.

Alpha 710ML User’s Guide

4

Chapter 2 Getting Started

Setting the Language

At the prompt, you can select English, Spanish, or French. Changing the language changes the factory programmed words you and the customer see on the displays. However, changing the language does not translate any words you program in the cash register, such as PLU descriptions, header information, and so on.

Note

If you start programming the cash register and then change the language, you lose all your programming changes.

To set the language when you first set up the cash register

1When you first turn the register on, you are prompted through all setup options. Setting the language is the first option.

2Select the language you want and press the Amount Tend Total <Enter> key. The language your cash register shows on the operator display is set.

Installing the Memory Backup Batteries

Your cash register uses 3 AA 1.5 volt batteries for the memory backup system. These batteries did not come with your cash register and you must purchase them additionally.

Caution

If you put the batteries in the cash register first, they can damage your cash register. Put the batteries in when you are prompted.

1At the prompt, open the Journal Compartment Cover. Remove the Journal Compartment Cover and set aside.

2Move the paper roller bar up and out of the way. Grab the small handle on the right of the print roller bar. Push the little handle towards the back of the cash register and raise the paper roller bar

up. You see a slope down to the paper compartment. The battery cover is located under the print roller bar, on the slope.

3Remove the battery cover. Press the edge at the top of the cover and push to the back. The cover pops off.

Put the batteries in the slots. Make sure that the positive and negative ends are in the right place. The batteries have a little plus (positive) and minus (negative) sign on each end to help you.

5

Alpha 710ML User’s Guide

Getting Started

Replace the battery cover. Slide the bottom tabs into the long slit in the bottom position and snap the cover into place. Do not put the tabs in the 2 holes in the bottom of the compartment. The cover will not close and you will break the tabs.

Installing the Paper Roll

Your cash register has a thermal printer that prints receipts for the customer or a journal tape. Use 2¼ inch (57.5 mm) wide standard thermal register paper. Do not use bond paper because the register does not use a ribbon or ink for printing.

Caution

Do not manually pull the receipt paper. Always use the Feed key to remove or advance the paper. Do not use sharp or pointed instruments in the printer area. This can seriously damage the printer.

1At the prompt on the clerk display during set up, open the Journal Compartment Cover. Remove the Journal Compartment Cover and set aside. Remove the tape on the black Journal Tape spindle inside the printer compartment of the cash register.

2Remove the Journal

Takeup spindle. Place the paper roll in the little round area at the bottom of the compartment. Make sure the paper feeds out from the bottom of the roll, towards the front of the cash register.

3 Grab the small handle

Handle

on the right of the print roller. Push

 

the little handle towards the back of

 

the cash register and raise the roller

 

bar up.

 

4Lay the end of the paper across the printer as shown. Move the print roller down onto the paper and snap into place. Make sure both sides are snapped down.

5Press the Feed key to move the paper through the printer to make sure there is no jam and the paper is properly installed before continuing.

6Follow the instructions on the clerk display.

Alpha 710ML User’s Guide

6

Chapter 2 Getting Started

Setting the Date And Time

The date changes every day and prints in the month-day-year format. You can prevent the date from printing on the transaction receipts. The date format can also be changed to print day-month-year. For more information, see Date Format on page 60.

The time can print in either the 12 or 24 hour (military time) format. The default setting is to print in the 12 hour format, which is normally used. To change to the 24 hour format, see Date Format on page 60. You can set the cash register so that it does not print the time on receipts. For more information, see Printing Options on Receipts on page 27.

As you are prompted through entering the date and time, press the

Amount Tend Total <Enter> key to enter the information you specify.

To set the date

1At the prompt, use the rounded Number keys to enter the last 2 digits of the year. For example, for 2006, press 06. Press the Amount Tend Total <Enter> key.

2Use the rounded Number keys to enter the 2 digits of the month. For example, for February, press 02. Press the Amount Tend Total <Enter> key.

3Use the rounded Number keys to enter the 2 digits of the day. For example, 24. Press the Amount Tend Total <Enter> key.

4Use the rounded Number keys to enter the 2 digit hour. For example, 09. Use military, or 24 hour, time for hours after 12 noon. For example, if you want to enter 8pm, press 20. Press the Amount Tend Total <Enter> key.

5Use the rounded Number keys to enter the 2 digits of the minutes. For example, 54. Press the Amount Tend Total <Enter> key.

Using the information in this example, the date and time are set to 02-24-06 8:54pm.

Programming the Sales Tax

Now you need to select and program the sales tax for your area. You can use 1 of 2 tax types in the US:

Straight tax: The sales amount is multiplied by a flat percentage rate such as 5%. For example, on a $1.00 item, $.05 is added for tax.

Table tax: The tax is charged based on a tax table you obtain from your local or state government tax office.

7

Alpha 710ML User’s Guide

PC-Based Software

Straight tax is the easiest and most commonly used tax rate. Most states and areas use straight tax. To find out which sales tax type and percentage rate you should use, contact your local government office.

This section explains setting simple sales tax in the United States. See

Selecting the Tax System on page 70 for other sales tax systems.

As you are prompted through setting the sales tax, press the Amount Tend Total <Enter> key to enter the information you specify.

To set Straight USA (add-on tax)

1Select USA (ADD-ON) TAX and press the Amount Tend Total <Enter> key.

2Select tax type, STRAIGHT TAX and press the Amount Tend Total <Enter> key.

3For straight tax, use the rounded Number keys to enter the sales tax rate for your area. For example, if your local sales tax rate is 10%, enter 10000. To program other tax rates, press the following:

For this tax rate...

Press these keys...

 

 

7.75%

7750

5.5%

5500

10.5%

10500

4 Press the Amount Tend Total <Enter> key.

For tax tables and more advanced tax rate programming, see

Programming Complex Tax Rates on page 69.

For more information about the other features of your cash register, see Setting Up Your Cash Register - the Basics on page 19 and Setting Up Your Cash Register Parameters on page 48.

PC-Based Software

Your cash register includes:

RegisterLink PC-based software.

This software allows you to connect the cash register to your PC to download your sales information and transfer it to QuickBooks® Pro 2002 or later accounting software. For instructions about using the software, see the RegisterLink manual.

Program your cash register from the PC - You can program clerk names, PLUs, departments, the header, the footer, and scrolling

Alpha 710ML User’s Guide

8

Chapter 2 Getting Started

messages on your PC and download these settings to your cash register.

Back-Up and Restore - Whether you programmed your cash register data on the cash register or on your PC, you can back-up that programming and store the data on your PC. Should you lose the memory in your cash register, you can simply restore the data from your PC back to the cash register without having to reprogram all the PLU's, Departments and other data.

Additional Cash Registers - When you buy additional cash registers, you can use the back-up-and-restore feature with multiple registers of the same model number. Just program one register, back-up the data to your PC, and then restore or download the data from your PC to the other registers, as long as they are all the same model number. This saves you the time of having to program each register individually.

Check the Royal web site for any new features and upgrades to

RegisterLink.

Using the RegisterLink software requires connecting your computer to the cash register using the serial port. To connect your computer to the serial port, you need to use the included null-modem serial cable. For technical details about the serial connection, see About the Serial Port on page 91.

For information for connecting the cash register to your PC, see

Connecting the Cash Register to a PC on page 92.

The RegisterLink software is on a CD. Please install the software from this CD. Then check for updates on the Royal web site (www.royal.com). If a later version of the RegisterLink software is available on the web site, download it from the web site and install it on your PC. It is important that the CD version of the software is already installed on your PC before you download and install any updates.

RegisterLink software instructions are separate from this manual. The RegisterLink instruction manual is on the CD that contains the software. An updated and revised version of the instruction manual accompanies any newer version of the software that is downloaded from our web site. Please refer to the RegisterLink instruction manual for all software related operational instructions and assistance.

9

Alpha 710ML User’s Guide

CHAPTER 3

Getting To Know the Cash Register

This chapter shows you the basics of using your cash register after you set it up. If you have not yet set up your cash register, see the Quick Start sheet that came in the box with your cash register or Getting Started on page 3.

About the Displays

Your cash register has 2 displays.

Customer Display

You can lift, tilt, and rotate the customer display so customers can see what is happening. When you move the register or store it, lower the display so it doesn’t get damaged.

Your cash register has a 1 line customer display that shows letters and numbers (alphanumeric) The alphanumeric display shows 10 digits for descriptions, scrolling text messages, and sales dollar amounts.

Clerk screen

Your cash register has a 5 line LCD display. The fifth line on this screen shows you helpful text about what you are doing when you are programming. This display slides to different angles to make it easier for you to read.

Alpha 710ML User’s Guide

Chapter 3 Getting To Know the Cash Register

Lifting and Lowering the Customer Display

You can lift and lower the customer display so that customers can easily see what is happening.

Adjusting the Clerk Display

Your cash register has a 5 line display for the operator. All lines shows letters and numbers (alphanumeric).

You can adjust the angle of the clerk display to more easily see the screen.

To adjust the clerk display

1Place your thumb at the bottom of the clerk display nearest the keyboard.

2Gently press down on the display. The display rotates within its track. Do not force the display past the maximum position.

About the Menus on the Clerk Display

This cash register uses menus on the 5 line LCD clerk display to prompt you through both programming and using the cash register. The 5 line LCD clerk screen looks like:

The menu system prompts you through programming and sales. Always follow the instructions on the screen. Refer to this manual for detailed information about the options on the screen.

11

Alpha 710ML User’s Guide

About the Menus on the Clerk Display

You may see a scroll bar on the right side of the screen. This means that there are more options to see if you use the Arrow Up and Arrow Down keys.

Scroll bar

Help text

When you are programming, you also see text that moves across the bottom of the screen. This text provides a brief explanation of the selected option.

As you use the cash register, you notice symbols on the lower left of the 5th line. These symbols are:

Enter uppercase alphabetical letters using the Department key in

Caps On mode.

Enter lowercase alphabetical letters using the Department key in

Caps Off mode.

Enter numbers using the rounded number keys.

Enter symbols and international characters by pressing the #/ NS <sym> key.

Scan a barcode using the optional barcode reader.

The cash register is in Training Mode.

Receipt printer is turned off in Sales Registration mode.

Alpha 710ML User’s Guide

12

Chapter 3 Getting To Know the Cash Register

Using the Keyboard

The keyboard on your cash register looks like the following:

Rounded number keys

Department keys and

Amount Tend Total key

letters for programming

opens cash drawer

 

To use the keyboard, do the following:

To use the cash register, press the Main menu (on) key. Select Sales Registration and press the

Amount Tend Total <Enter> key. Now you can press the round Number keys and Department keys to ring up a sale. For more information about ringing up sales, see Ringing up Sales and Using Training Mode on page 62.

To program the cash register, press the Main menu (on) key. Select Programming and press the Amount Tend Total <Enter> key. For more information about programming the cash

register, see Setting Up Your Cash Register - the Basics on page 19 and Setting Up Your Cash Register Parameters on page 48.

13

Alpha 710ML User’s Guide

Using the Keyboard

The following identifies some of the keys on the keyboard and what you can use them for

Table 1 Navigating keyboard

Use this key... To do this...

enter single entry coupon discounts

feed paper through the printer

use Percent Discount

use Received On Account

use Percent Add-On

use Cash Paid-Out

override PLU preset price

use Foreign Currency conversion

enter a PLU number manually

clear an entry

enter multiple quantities of a PLU or Department during a sale

show the default date/time/status screen on the clerk display between sales in the Sales Registration mode

set an entire sales transaction as tax exempt, before pressing the Amount Tend Total key. For example, you might be selling to a non-profit organization or a reseller.

override the pre-programmed tax rate for an item with a different tax rate or tax exempt a single item

Alpha 710ML User’s Guide

14

Chapter 3 Getting To Know the Cash Register

Table 1 Navigating keyboard

Use this key... To do this...

select items from the menus in the clerk display

move the cursor on the screen

go directly back to the Main menu from any point in the cash register menus

turn the cash register on

turn the receipt printer on or off

exit the current screen and go back to the previous screen

process a returned item as a credit sale

use caps key for typing capital letters or lower-case letters using the alphabet on the Department keys

enter a descriptive or reference number during a sale, such as an invoice number or product serial number

open the cash drawer and ring a No-Sale transaction

see the symbol and international character set screen

void a line item in a sales transaction or

ring an entire voided sale transaction

backspace and delete one character at a time during text and description entries in Programming mode

end a sale as a Charge sale paid for by a credit card

enter a character as double-wide during text and description entries in Programming mode

subtotal a sales transaction

reprint the sales receipt for the previous sales transaction before another transaction is started

end a sale paid for with check or money order

15

Alpha 710ML User’s Guide

Turning the Register Off and On

Table 1 Navigating keyboard

Use this key... To do this...

end a sale paid for with cash

enter the dollar amount the customer gave you for a cash sale and the register calculates change

to enter and accept all entries in the Program mode and Reports mode

Turning the Register Off and On

You should turn the cash register off when you are not using it. The keyboard does not work and the cash drawer is electronically locked. A small amount of power maintains the programming and transaction data totals.

Note

You cannot turn the cash register off while you are in a transaction. You must complete all transactions before you turn the cash register off.

To turn the cash register off

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Off on the operator display. Press the Amount Tend Total <Enter> key. The cash register turns off.

To turn the cash register on

To turn the register on again, press Main menu (on).

Using the Cash Drawer

The cash drawer is where you put the money after you ring up a sale. The cash drawer has slots for putting paper bills and a removable tray for coins. You can store paper items such as checks and charge slips under the removable coin tray.

When you ring up a sale, the cash drawer automatically opens so you can make change and put money away. You can also electronically open the cash drawer without making a sale. This is handy if you need to make change for someone or forgot to put something away. Press the #/NS <SYM> key.

The cash drawer locks in 2 different ways. Locking the cash drawer is a good idea if you need to leave the cash register.

Alpha 710ML User’s Guide

16

Chapter 3 Getting To Know the Cash Register

The cash drawer automatically locks electronically when you turn the cash register off. The emergency open lever will still open the cash drawer when it is electronically locked.

You can also use the 515 key to mechanically lock the cash drawer. If you lock the cash drawer this way, you must have the key to open it again. Even the emergency open lever will not open the cash drawer when it is locked with the key.

Important

If the cash drawer will not open, see if the lock on the cash drawer is turned to the right. If it is, the drawer is locked with the 515 key. You need the key to unlock the cash drawer. If the key is lost or locked in the cash drawer, contact Royal.

When you are using the cash drawer, make sure you lower the bill arms before you close the cash drawer. Never slam the drawer closed.

To open the cash drawer after a sale

1When you are done ringing up a sale, press the Amount Tend Total <Enter> key at the bottom right of the keyboard. The cash drawer opens. You can make change and put the money in the drawer.

2When you are done, push the cash drawer closed.

To open the cash drawer without making a sale

1Press the #/NS <SYM> key at the bottom right of the keyboard. The cash drawer opens and a No Sale receipt prints.

2When you are done, push the cash drawer closed. These “no-sale transactions” are recorded in the Electronic Journal for an audit trail if the Electronic Journal is turned on. For more information, see

3. Electronic Journal on page 52.

To lock and unlock the cash drawer using the key

1Using the small key labeled 515, put the key in the lock in the front of the cash drawer.

2To lock the cash drawer, turn the key to the right and remove the key from the lock.

3To unlock the cash drawer, turn the key to the left and remove the key from the lock.

17

Alpha 710ML User’s Guide

Using the Accessory Drawer

To open the cash drawer using the emergency lever

1With your hands on the cash drawer, carefully tip the front of the register up. Underneath the cash register, toward the back of the register, you see a small lever.

2Push the lever in the only direction it will move. The cash drawer opens. If the cash drawer will not open, make sure it is not locked with the 515 Drawer key.

Using the Accessory Drawer

Your cash register has a small drawer above the cash drawer. The Accessory drawer can be opened at any time by anyone. It is a good place to put things like pens, pencils, and note pads.

Because the drawer cannot be locked, it is not a good idea to put checks or valuables in it. You should put those in the cash drawer, under the coin tray.

Alpha 710ML User’s Guide

18

CHAPTER 4

Setting Up Your Cash Register - the

Basics

This chapter includes explanations for:

Specifying messages on the display and on receipts

Setting clerk names and numbers

Setting machine numbers

Setting clerk and manager passcodes

Programming department keys

Programming PLUs

Clearing error codes

and more

Using the Displays

Your cash register includes two displays: 1 for the clerk, or operator, and 1 for the customer. The customer display shows large, easy to read fluorescent digits for easy viewing.

Alpha 710ML User’s Guide

Using the Displays

The Clerk Screen

The clerk screen prompts you through setting up the cash register and using it to ring up sales. The main screen on the display looks like this:

When ringing up sales, you see the department number or PLU number on the clerk screen. If a description or name is programmed, this description appears.

Navigating the Clerk Screen

Navigating the clerk screen is easy. Use these following keys:

Table 2 Navigating the clerk screen

To do this...

Press this...

See the main menu

Move up and down through the menu options

Select the highlighted option

Go back one menu level

Clear your typed entry and start over

Clear the last character entered

Alpha 710ML User’s Guide

20

Chapter 4 Setting Up Your Cash Register - the Basics

Adjusting the Contrast on the Clerk Screen

You can adjust the contrast on the clerk screen to make it brighter or darker. This makes it easier for you to see the display in different lighting.

To adjust the contrast

Programming More Options Config Contrast

1Press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select More Options. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Config. Press the Amount Tend Total <Enter> key.

6Press the Arrow Down key to select Contrast. Press the Amount Tend Total <Enter> key.

7 Use the Left Arrow and Right Arrow keys to adjust the contrast.

8 When you are done, press the Amount Tend Total <Enter> key.

Using Power Saving Mode

The cash register includes a power saving, or “sleep” mode. This mode saves energy and prevents the clerk display from getting damaged by “burn-in”—just like a screen saver on your laptop or PC.

After a specified period of minutes of inactivity, the cash register goes into sleep mode and the clerk display goes dark. The cash register does not actually turn all the way off, it just goes to sleep.

To wake the unit up, press the Main menu <On> Main menu <On> key turns the cash register on was turned off using the main menu.

key or the Clear key. The if it is in sleep mode or it

The Clear key turns the display on if the cash register is in sleep mode. The Clear key does not turn the cash register on if is was turned off on using the main menu.

The default time before the cash register goes to sleep is 3 minutes, but you can change this.

21

Alpha 710ML User’s Guide

Setting Alphanumeric Descriptions

To change the power saving time

Programming More Options Config Power Saving

1Press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select More Options. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Config. Press the Amount Tend Total <Enter> key.

6Press the Arrow Down key to select Power Saving. Press the Amount Tend Total <Enter> key.

7Make your selection. When you are done, press the Amount Tend Total <Enter> key.

Setting Alphanumeric Descriptions

You can program custom header and footer messages, clerk names, departments, and item descriptions. These text messages and descriptions appear on the receipt and on the customer display.

When you are programming the alpha descriptions for Departments, PLUs, Clerks, the Header and Footer messages, use the Alpha Keyboard.

Note

Only capital letters of the alphabet are on the Alpha Keyboard. To use lower case letters, press the Return <caps> key.

The department keys are clearly labeled with all the letters needed to program these

descriptions. When you are programming alpha descriptions, use the department keys to spell out the words you want.

To use the letters in the white part of the Department keys, simply press the Department key.

Alpha 710ML User’s Guide

22

Chapter 4 Setting Up Your Cash Register - the Basics

To use the letters and characters in the lower green area of the keys, press the Dept Shift key and then press the key with the letter you want.

Use the round number keys to enter any numbers you want.

You may need certain special symbols on the Alpha Keyboard. For example, if you need a space between words, if you need the / symbol, or if you need a

comma, press the Dept Shift key and then press the Department key that has the character you want.

Some symbols and international characters are only available using the # / NS <sym> key. When you press the # / NS <sym> key, use the arrow keys to move through the symbols to highlight the symbol you want. Press the Amount Tend Total <Enter> key to select the highlighted symbol. Press the

# / NS <sym> key again to exit this from screen.

Important

If you enter the wrong character, press the Void <bksp> key to delete the character. Now you can continue.

The maximum number of characters that can be programmed for each item description are shown below. As you enter text descriptions, the lower left of the clerk screen also shows you the remaining characters available.

Department

12 Characters

PLU

12 Characters

Clerk Name

24 Characters

• Header and Footer messages

5 Lines (24 characters each)

For programming text messages that appear on the customer display and the receipt, see Setting Header Messages and Footer Messages on

page 24.

For programming department keys, see Programming Department Keys on page 32.

For programming PLUs, see Programming PLU Descriptions on page 42.

For programming Clerk names and numbers, see Setting Clerk Numbers and Names on page 27.

23

Alpha 710ML User’s Guide

Setting Header Messages and Footer Messages

Using Double Wide Characters

For extra emphasis, you can program double wide characters for a specific character or a line of characters.

Normal Size

Double Wide

If you use double wide characters, the maximum number of characters you can use is reduced by half.

Department

6

Characters

PLU

6

Characters

Clerk Name

12 Characters

• Header and Footer messages

5

Lines (12 characters each)

To make a character print extra wide, press the Charge <wide> key before each character as you type in the description.

Setting Header Messages and Footer Messages

You can specify a header message and/or footer message to print on customer receipts. Each message can be a maximum of 5 lines. Each line can have 24 characters.

YOUR RECEIPT

THANK YOU

is the default printout for the header message.

HAVE A NICE DAY

PLEASE COME AGAIN

is the default printout for the footer message.

Make a copy of the blank Worksheet below for future changes or revisions to your header message or footer message.

Alpha 710ML User’s Guide

24

Chapter 4 Setting Up Your Cash Register - the Basics

Header Message or Footer Message Worksheet

Use this worksheet to make your header message or footer message. Make a copy of the blank worksheet before you start, in case you make a mistake or change your mind.

Line 1

Line 2

Line 3

Line 4

Line 5

Important

If you enter the wrong character, press the Void <bksp> key to delete the character. Now you can continue.

The text in the header message and the footer message is automatically centered. If you do not want the message to be centered, enter the rest of the characters as spaces at the beginning or the end of the text to right or left align your text.

Before programming your header or footer message

1Write out your store name and the header message you want to program.

2After writing out your message, count the number of characters on each line. The following example shows a message and the letter count, including spaces.

INTERNATIONAL

COFFEES

21

999-555-1212

 

12

222 EAST

MAIN

STREET

20

OPEN 7AM

TO 6PM

15

COFFEES OF THE WORLD

20

3Complete the chart, filling in extra unused characters with blank spaces. The text for each line is automatically centered.

Line 1

 

I

N

T

E

R

N

A

T

I

O

N

A

L

 

C

O

F

F

E

E

S

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Line 2

 

 

 

 

 

 

9

9

9

-

5

5

5

-

1

2

1

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Line 3

 

 

2

2

2

 

E

A

S

T

 

M

A

I

N

 

S

T

R

E

E

T

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Line 4

 

 

 

 

O

P

E

N

 

7

A

M

 

T

O

 

6

P

M

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Line 5

 

 

C

O

F

F

E

E

S

 

O

F

 

T

H

E

 

W

O

R

L

D

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Alpha 710ML User’s Guide

Setting Header Messages and Footer Messages

Remember, you can make the characters double width but you can only use half the total number of characters if you do this. For example, if you want Coffee to be double wide, you need 12 spaces. For more information about double wide characters, see Using Double Wide Characters on page 24.

You can also use characters other than those on the Department keys, such as numbers, punctuation, and international letters by pressing the

#\NS <SYM> key.

This is an example of the programmed header message:

INTERNATIONAL COFFEES 999-555-1212

222 EAST MAIN STREET

OPEN 7AM TO 6PM

COFFEES OF THE WORLD

To add a space to separate words, press the Department Shift key and then the Department 17 key.

Important

If you enter the wrong character, press the Void <bksp> key to delete the character. Now you can continue.

To program header messages or footer messages

Programming More Options Text Messages

1Press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select More Options. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Text Messages. Press the Amount Tend Total <Enter> key.

6Select the text message you want to program.

7Follow the instructions on the display.

Alpha 710ML User’s Guide

26

Chapter 4 Setting Up Your Cash Register - the Basics

Printing Options on Receipts

You can specify if the following prints on receipts:

Headers and footers

Date and time

• Clerk name and number

• Tax total, amount and location

Machine number

• Department name or PLU name

Transaction number

and more

To set receipt printing options

 

 

Programming More Options

Print Options

1Press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select More Options. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Print Options. Press the Amount Tend Total <Enter> key.

6Follow the instructions on the display.

Setting Clerk Numbers and Names

You can program and assign up to 40 Clerk Numbers so you can monitor sales by individual employees. Each clerk number can also be assigned a 24 character name.

To see the sales totals for each clerk, a Clerk Report is available in both the X and Z modes.

You can spell names by using department keys. For more information, see Setting Alphanumeric Descriptions on page 22.

After you specify Clerk Numbers and Names, you must set Clerk System to On so clerks must enter their clerk number each time they enter Sales Registration mode.

You must turn on Clerk passcodes separately if you want passcodes to be required when the clerk number is entered.

27

Alpha 710ML User’s Guide

Setting Clerk Numbers and Names

Note

When clerks enter passcodes, passcodes appear as asterisks *** on the displays for extra security.

After you are done programming clerk numbers, you can check your results. See Running the Options Dump Report on page 79.

Important

If you enter the wrong character, press the Void <bksp> key to delete the character. Now you can continue.

To set a clerk number and program a name and passcode

Programming Security Set Up Clerk Set Up

1Press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select Security Set Up. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Clerk Set Up. Press the Amount Tend Total <Enter> key.

6Follow the instructions on the display. Now you need to turn on Clerk Security.

To turn on Clerk Security

Programming Security Set Up Clerk System

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select Security Set Up. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Clerk System. Press the Amount Tend Total <Enter> key.

Alpha 710ML User’s Guide

28

Chapter 4 Setting Up Your Cash Register - the Basics

6Select On. Press the Amount Tend Total <Enter> key. Now when the clerk enters Sales Registration mode, s/he is prompted for the clerk number.

To turn on Clerk Passcodes

Programming Security Set Up Clerk Passcode

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select Security Set Up. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Clerk Passcode. Press the Amount Tend Total <Enter> key.

6Select On. Press the Amount Tend Total <Enter> key. Now when the clerk enters Sales Registration mode, s/he is prompted for the clerk number and passcode.

Using the Clerk System

If the clerk security system is active, the clerk is prompted to enter the clerk number and passcode when they enter the Sales Registration mode.

To use the clerk system

1Make sure Sales Registration is highlighted on the main menu and press the Amount Tend Total <enter> key.

2Using the round Number keys, enter the clerk number and then press the Amount Tend Total <enter> key.

3If prompted for a passcode, use the round Number keys and press the three digit passcode. Then press the Check key.

To use clerk numbers (example)

Example 1: Clerk #1 has a passcode of 234

1At the main menu, select Sales Registration and press the Amount Tend Total <Enter> key.

2Using the round Number keys, press 1, then press the Amount Tend Total <Enter> key.

3Press 234 and then press the Check key.

29

Alpha 710ML User’s Guide

Setting X and Manager Passcodes

Setting X and Manager Passcodes

Manager passcodes are available for added security:

to go to the PRG and Z modes

to go to the X mode.

Important

The Manager passcode cannot be 0000 (zeros). The cash register will not accept this passcode.

Caution

Write your passcodes down in a safe place. If you forget the passcodes, you must do a Full System Clear procedure. A Full System Clear erases all transaction information and programming. For details on the Full System Clear, see Full System Clear on page 97.

After you program a passcode, you must use it every time you go to the program mode or to go to X or Z report modes, depending on which you set the passcode for.

When you enter a passcode, it appears as asterisks **** on the displays for extra security.

To set manager passcodes (also known as PRG/Z passcodes)

Programming Security Set Up Manager Passcode

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3Press the Arrow Down key to select Security Set Up. Press the Amount Tend Total <Enter> key.

4Press the Arrow Down key to select Manager Passcode. Press the

Amount Tend Total <Enter> key.

5Follow the instructions on the display.

To set the X passcode

Programming Security Set Up X Mode Passcode

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3Press the Arrow Down key to select Security Set Up. Press the Amount Tend Total <Enter> key.

Alpha 710ML User’s Guide

30

Chapter 4 Setting Up Your Cash Register - the Basics

4Press the Arrow Down key to select X Mode Passcode. Press the Amount Tend Total <Enter> key.

5Follow the instructions on the display.

To use the X mode passcode

Example 2: Go to the X mode, using the X Passcode 1212

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Reports. Press the Amount Tend Total <Enter> key.

3 Select X Reports. Press the Amount Tend Total <Enter> key.

4Using the round Number keys, press 1212 and then press the Check key.

5You are now ready to run X Reports.

To use the manager passcode

Example 3: Go to the Z mode, using the Manager Passcode 1313

1Press the press the Main menu (on) key.

2Press the Arrow Down key to select Reports. Press the Amount Tend Total <Enter> key.

3Press the Arrow Down key to select Z Reports. Press the Amount Tend Total <Enter> key.

4Using the round Number keys, press 1313 and then press the Check key.

5You are now ready to run Z reports.

Setting the Machine Number

You can assign your cash register its own number. This is useful if you have several cash registers and want to track which one creates which receipts and transactions.

The machine number prints on all receipts/journal records, and management reports. The machine number can be up to 4 digits long.

After you are done programming the machine number, you can check your results. See Printing the Program Confirmation Report on page 44.

To set the machine number

Programming More Options Others Set Up Machine Number

1 Press the press the Main menu (on) key.

31

Alpha 710ML User’s Guide

Programming Department Keys

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Press the Arrow Down key to select More Options. Press the Amount Tend Total <Enter> key.

5Press the Arrow Down key to select Others Set Up. Press the Amount Tend Total <Enter> key.

6Press the Arrow Down key to select Machine Number. Press the Amount Tend Total <Enter> key.

7Follow the instructions on the display.

Programming Department Keys

Departments are a category of merchandise. For example, Department 1 can be Housewares, Department 2 can be Food, Department 3 can be Womens Clothing, and so on. This helps you track what you are selling.

Each department can be programmed as taxable or non-taxable, so that if an item needs to be taxed, the proper tax amount is added automatically when you ring up an item in a taxable department.

You can have as many as 200 departments on your cash register. If you have many departments, you may want to make a list so other people who use the cash register can correctly use the department keys.

Programming departments includes up to 8 steps. Not all steps listed below may apply to your specific needs.

1Setting Department numbers and assigning to a Department Number key (for Department numbers 1 through 32)

2Programming Department Names

3Programming Department Preset Price

4Programming Tax Status

5Setting Standard, Gallonage or Negative Mode

6Setting Department Type

7Setting High Amount Lock-out (HALO)

8Programming Age Verification

For specific information about each of the items above, see the next sections.

Alpha 710ML User’s Guide

32

Chapter 4 Setting Up Your Cash Register - the Basics

After you are done, you can check your results. See Running the

Department Confirmation Report on page 80.

To program department keys

Programming Department Set Up

1Press the Main menu (on) key.

2Press the Arrow Down key to select Programming. Press the Amount Tend Total <Enter> key.

3If you are prompted for a Manager Passcode, type the passcode number and then press the Check key. If you did not program a Manager Passcode, go to the next step.

4Select Department Set Up and press the Amount Tend Total <Enter> key.

5Follow the prompts on the screen to program the information for your departments.

Use the Arrow Up and Arrow Down keys to highlight items on the screen. Press the Amount Tend Total <Enter> key to enter your selections.

The next sections explain what you can program for each department.

6When you are done programming all departments, press the Receipt on\off <esc> key. To add another department, press the Arrow Down key to select Next Department.

Setting Department Number Keys

You must assign a department number. You can specify up to 200 Department numbers. At the prompt, use the round Number keys to enter the department number you want to program. Press the Amount Tend/Total <enter> key to save your programming.

Programming Department Names

A name or description can be assigned to each department key. This name appears on the clerk screen and prints when ringing up sales.

For example, Clothing can print on the receipt in place of Dept 1, Shoes can print on the receipt in place of Dept 2, Sportswear can print on the receipt in place of Department 3, and so on.

33

Alpha 710ML User’s Guide

Programming Department Keys

When you are programming the alpha descriptions for Departments and PLUs use the Alpha Keyboard.

Note

Only capital letters of the alphabet are on the Alpha Keyboard. To use lower case letters, press the Return <caps> key.

The department keys are clearly labeled with all the letters needed to program these descriptions. When you are programming

alpha descriptions, use the department keys to spell out the words you want.

To use the letters in the white part of the Department keys, simply press the Department key.

To use the letters and characters in the lower green area of the keys, press the Dept Shift key and then press the key with the letter you want.

Use the round number keys to enter any numbers you want.

You may need certain special symbols on the Alpha Keyboard. For example, if you need a space between words, if you need the / symbol, or if you need a

comma, press the Dept Shift key and then press the Department key that has the character you want.

Some symbols and international characters are only available using the # / NS <sym> key. When you press the # / NS <sym> key, use the arrow keys to move through the symbols to highlight the symbol you want. Press the Amount Tend Total <Enter> key to select the highlighted symbol. Press the

# / NS <sym> key again to exit this from screen.

Important

If you enter the wrong character, press the Void <bksp> key to delete the character. Now you can continue.

When you are done programming the department description, press the Amount Tend Total <Enter> key to save your programming. The information is saved in the cash register and you can program the next item.

Alpha 710ML User’s Guide

34

+ 93 hidden pages