Royal ccm1000 User Manual

1

ROYAL REGISTERLINK

USER'S GUIDE

1

Royal RegisterLink Help2

About RegisterLink

3

Support

4

Important Information

5

How the data maps

6

Daily Procedure using RegisterLink

7

Installing RegisterLink

8

Starting RegisterLink

9

Running RegisterLink

10

RegisterLink Setup

11

General Settings

12

Bar Code Scanner Configuration

14

Reconfigure

15

QuickBooks Defaults

16

Peachtree Defaults

17

Peachtree Mappings

18

Special Note for Tax Items

19

Backup/Edit/Restore Register

20

Upgrade to RegisterLink Pro

23

Troubleshooting

24

No Communication

25

Double Sales Receipts

26

Double Total on Reports

27

RegisterLink not Configured

28

Cannot Link to QuickBooks

29

Switching Between Cash Registers

30

2 Contents

3 About RegisterLink

Royal RegisterLink

™

Version 1.0N is software that reads the daily report from your Royal Cash

Register and automatically inserts the information into your accounting system. This eliminates the

need for hand entry of the daily department total receipts.

RegisterLink can also backup, edit and

restore PLU, department and clerk data, as well as all programmable messages.

RegisterLink runs on your Windows

®

PC and adds daily sales information into Intuit QuickBooks

®

Pro 2002 or higher, including QuickBooks Premier, or Peachtree

®

Accounting 2003 - 2005.

About RegisterLink 3

Royal RegisterLink Help4

If you have any problems or questions regarding your Royal Cash Register, or Royal RegisterLink

software, please contact the appropriate support department listed below. Visit the

Troubleshooting

section for quick solutions to common RegisterLink problems.

It is highly recommended that you check the Royal web site listed below after first installing

RegisterLink software and periodically after that for any software updates or revisions to the

RegisterLink software. Royal's web site for software downloads is:

http://www.royalinfo.com

.

For additional information on other Royal products and all other information, please visit Royal at

http://www.royal.com

.

Software, Cash Register Support and all other questions

1-800-272-6229

(toll free)

4 Support

5 Important Information

To run RegisterLink, you need the following:

1.

A Royal Cash Register.

2.

A Windows-based personal computer running your accounting system.

3.

QuickBooks Pro 2002 or later version, or Peachtree Accounting 2003 - 2005.

4.A null-modem style serial cable

(with two 9-pin female connectors) is required to connect

the cash register to your PC. Please visit your local retailer to purchase this cable, or call

Royal at 1-888-261-4555 to purchase this serial cable or any other supplies and accessories

for your cash register.

5.

The RegisterLink CD-ROM or a download install program.

Important Information 5

Royal RegisterLink Help6

Transactions that are entered on the register will be moved to specific transactions in your

accounting system. The data that is available is similar to the close out reports labeled "X" or "Z"

Reports. The data contains summary totals for each Department. The register does not make

individual transactions available, only daily totals.

Register

QuickBooks

Daily Sales

Sales Receipt

Department

Item or Sub-Item

Tax

Item

Coupon

Item or Sub-Item

Discount

Item or Sub-Item

Add-On

Item or Sub-Item

Register

Peachtree

Daily Sales

Cash Receipt Journal

Department

Inventory Item/Account

Tax

Tax Authority/Account

Coupon

Account

Discount

Account

Add-On

Account

6 How the data maps

Daily Procedure using RegisterLink 7

Once you have set up your departments codes, it is easy and quick to use RegisterLink every day.

The most important step in sending your daily report to QuickBooks or Peachtree is to run the "Z"

Report, which clears all transaction totals to zero, except the running grand total (normally known

as the "end-of-day" or "daily close-out" reading).

At the end of the day:

1.

Turn the key on the register to the "X" position.

2.

Run RegisterLink on your PC.

3.

Select Send Daily Reports.

4.

Check the result in QuickBooks or Peachtree. This is your day's sales.

5.

Turn the key to the "Z" position.

6.

Run the "Z" Report to clear out the day's total.

NOTE: If you do not clear the day's totals, the transactions will remain in the register

memory. They will be included in any subsequent days reports. It is important that you

zero out the cash register after running your reports.

7 Daily Procedure using RegisterLink

Royal RegisterLink Help8

To install RegisterLink, you need an installation CD-ROM or software download. If you have a CD-

ROM, insert it into your CD-ROM drive. The setup program will run automatically. Follow the

directions to install.

If the setup program does not run, or if you received RegisterLink as an update file, select the

Windows Start menu, Run, and browse to the file name. The RegisterLink install file is usually

called SETUP.EXE or RLSETUP.EXE. Run the file to install.

The RegisterLink Installation Wizard will take you through the steps to install the program. This is

a standard Windows installer.

It is highly recommended that you check the Royal web site listed below after first installing

RegisterLink software and periodically after that for any software updates or revisions to the

RegisterLink software. Royal's website for software downloads is:

http://www.royalinfo.com

.

8 Installing RegisterLink

9 Starting RegisterLink

From the Windows Start menu, select Start > Programs > Royal > RegisterLink. This will run the

RegisterLink program. The install program adds a "RegisterLink" desktop icon, so you can also

run RegisterLink by clicking on that icon.

Starting RegisterLink 9

Royal ccm1000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

2 Contents

3 About RegisterLink

4 Support

5 Important Information

6 How the data maps

Daily Procedure using RegisterLink 7

8 Installing RegisterLink

9 Starting RegisterLink