Ricoh Type 2018 User Manual

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Printer/Scanner Unit

Type 2018

Operating Instructions

Printer Reference 2

Setting Up the Printer Driver and Canceling a Print Job

Troubleshooting

Printer Features

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "Copy Reference" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe®, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated. PCL® is a registered trademark of Hewlett-Packard Company.

AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated. IPS-PRINT™ Printer Language Emulation Copyright©2000, Oak Technology, Inc., All Rights Reserved.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

The product name of Windows® 95 is Microsoft®Windows® 95

The product name of Windows® 98 is Microsoft®Windows® 98

The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)

The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server

Microsoft® Windows® 2000 Professional

The product names of Windows® XP are as follows: Microsoft®Windows® XP Professional Microsoft®Windows® XP Home Edition

The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition

The product names of Windows® NT are as follows: Microsoft® Windows NT® Server 4.0

Microsoft® Windows NT® Workstation 4.0

Microsoft® Windows NT® Workstation operating system Version 4.0

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

Manuals provided are specific to machine type.

Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

Three CD-ROMs are provided:

CD-ROM 1“Operating Instructions for Printer/Scanner”

CD-ROM 2“Scanner Driver & Document Management Utilities”

CD-ROM 3“Operating Instructions for General Settings and Facsimile”

General Settings Guide (PDF file - CD-ROM3)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting.

Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

Facsimile Reference <Advanced Features> (PDF file - CD-ROM3)

Describes advanced functions and settings for key operators.

Printer Reference 1

Describes system settings and operations for the machine’s printer function.

Printer Reference 2 (PDF file - CD-ROM1) (this manual)

Describes operations, functions, and troubleshooting for the machine’s printer function.

Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

i

Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

Other manuals

PostScript 3 Supplement (PDF file - CD-ROM1)

UNIX Supplement (available from an authorized dealer, or as a PDF file on our Web site)

ii

TABLE OF CONTENTS

 

Manuals for This Machine ......................................................................................

i

How to Read This Manual .....................................................................................

1

1. Setting Up the Printer Driver and Canceling a Print Job

 

Accessing Printer Properties................................................................................

3

Windows 95/98/Me - Accessing Printer Properties ....................................................

3

Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties ..........

4

Windows NT 4.0 - Accessing Printer Properties ........................................................

5

Macintosh - Setting Up for Printing ............................................................................

7

Canceling a Print Job ............................................................................................

8

Windows - Canceling a Print Job ...............................................................................

8

Macintosh - Canceling a Print Job .............................................................................

9

2. Troubleshooting

 

Error & Status Messages on the Display...........................................................

11

The Machine Does Not Print ...............................................................................

15

Other Printing Problems .....................................................................................

19

3. Printer Features

 

Printer Features Menu .........................................................................................

23

Adjusting Printer Features..................................................................................

25

Printer Features Parameters...............................................................................

26

Paper Input...............................................................................................................

26

List/Test Print ...........................................................................................................

26

Maintenance.............................................................................................................

29

System .....................................................................................................................

31

Host Interface...........................................................................................................

33

PCL Menu ................................................................................................................

34

PS Menu ..................................................................................................................

35

4. Appendix

 

Collate and Rotating Collate ...............................................................................

37

User Defined Pages .............................................................................................

38

System Settings (Parallel Connection) ..............................................................

39

Specifications.......................................................................................................

40

Options.....................................................................................................................

41

INDEX.........................................................................................................

44

iii

iv

How to Read This Manual

Symbols

In this manual, the following symbols are used:

R WARNING:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

R CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparation is required before operation.

Note

This symbol indicates precautions for operation, or actions to take after mal-op- eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys and buttons that appear on the computer's display.

[ ]

Keys that appear on the machine's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

1

Names of Major Options

Major options of this machine are referred to as follows in this manual:

IEEE 1394 Interface Board Type BIEEE 1394 interface board

IEEE 802.11b Interface Unit Type DIEEE 802.11b interface unit

IEEE 1284 Interface Board Type AIEEE 1284 interface board

PostScript3 Unit Type 2018PostScript 3 unit

BlueTooth Unit Type 2238Bluetooth interface unit

The following software products are referred to using a general name:

DeskTopBinder Lite and DeskTopBinder Professional*DeskTopBinder

ScanRouter V2 Lite, ScanRouter EX Professional* and ScanRouter EX Enterprise*the ScanRouter delivery software

*Optional

2

1. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties

Windows 95/98/Me - Accessing Printer Properties

Changing default settings

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the machine whose default you want to change.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the settings you require, and then click [OK].

Note

With some applications, printer driver settings are not used, and the application's own settings are applied.

Making settings from an application

To make settings for a specific application, open the printer properties dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98/Me.

Note

Actual procedures for opening the printer properties dialog box may vary depending on the application. For more information, see the operating instructions that come with the application you are using.

Any setting you make in the following procedure is valid for the current application only:

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B In the [Name] list, select the machine you want to use, and then click [Properties].

The printer properties dialog box appears.

C Make the settings you require, and then click [OK].

D Click [OK] to start printing.

3

Setting Up the Printer Driver and Canceling a Print Job

Windows 2000/XP and

Windows Server 2003 -

Accessing Printer Properties

1

Changing default settings - Printer properties

Limitation

Changing machine settings requires Manage Printers permission. Members of Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

In Windows XP Professional and Windows Server 2003, open the [Printers and Faxes] window on the [Start] menu.

In Windows XP Home Edition, open the [Printers and Faxes] window by clicking [Control Panel] from the [Start] button on the taskbar, click [Printers and Other Hardware], and then click [Printers and Faxes].

B Click the icon of the machine whose default you want to change.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the settings you require, and then click [OK].

Note

Normally you do not have to change the “Form to Tray Assignment” settings on the [De- v i c e S e t t i n g s ] tab in the PostScript 3 printer driver.

Settings you make here are used as default for all applications.

Changing default settings - Printing preferences properties

Limitation

Changing machine settings requires Manage Printers permission . Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

In Windows XP Professional and Windows Server 2003, open the [Printers and Faxes] window on the [Start] menu.

In Windows XP Home Edition, open the [Printers and Faxes] window by clicking [Control Panel] from the [Start] button on the taskbar, click [Printers and Other Hardware], and then click [Printers and Faxes].

B Click the icon of the machine whose default you want to change.

4

Accessing Printer Properties

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the settings you require, and then click [OK].

Note

Settings you make here are used as default for all applications.

Making settings from an application

To make settings for a specific application, open the [Print] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000/XP and Windows Server 2003.

Note

Actual procedures for opening the [Print] dialog box vary depending on the application. For more information, see the operating instructions that come with the application you are using.

Any setting you make in the following procedure is valid for the current application only.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B In the [Select Printer] list, select the machine you want to use, and then click the tab for which you want to change print settings.

Note

In Windows XP and Windows Server 2003, click [Preference] to open the Printing Preferences dialog box.

C Make the settings you require.

D Click [Print] to start printing.

Under Windows XP and Windows Server 2003, click [OK], and then

click [Print] to start printing.

1

Windows NT 4.0 - Accessing

Printer Properties

Changing default settings - Printer properties

Limitation

Changing machine settings requires Full Control access permission. Members of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the machine whose default you want to change.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the settings you require, and then click [OK].

Note

Normally you do not have to change the “Form to Tray Assignment” settings on the [De- v i c e S e t t i n g s ] tab in the PostScript 3 printer driver.

Settings you make here are used as default for all applications.

5

Setting Up the Printer Driver and Canceling a Print Job

 

 

Changing the default settings - Default

Making settings from an application

 

 

document properties

 

 

 

To make settings for a specific appli-

 

 

 

 

 

 

 

 

 

 

Limitation

cation, open the printer properties di-

1

 

alog box from that application. The

 

Changing machine settings requires

 

 

following example describes how to

 

 

 

Full Control access permission.

 

 

make settings for the WordPad appli-

 

 

Members of the Administrators,

 

 

cation that come with Windows NT

 

 

Server Operators, Print Operators,

 

 

4.0.

 

 

and Power Users groups have Full

 

 

 

 

 

Control permission by default.

Note

 

 

When you set up options, log on us-

Actual procedures for opening the

 

 

ing an account that has Full Control

printer properties dialog box vary

 

 

permission.

depending on the application. For

 

 

A On the [Start] menu, point to [Set-

more information, see the operat-

 

 

tings], and then click [Printers].

ing instructions that come with the

 

 

application you are using.

 

 

The [Printers] window appears.

 

 

Any setting you make in the fol-

 

 

 

 

 

 

B Click the icon of the machine

lowing procedure is valid for the

 

 

whose default you want to change.

current application only.

 

 

 

 

 

C On the [File] menu, click [Document

A On the [File] menu, click [Print].

 

 

Defaults].

The [Print] dialog box appears.

 

 

The [Default] dialog box appears.

B In the [Name] list, select the ma-

 

 

D Make the settings you require,

chine you want to use, and then

 

 

and then click [OK].

click [Properties].

 

 

 

The printer properties dialog box

Note

appears.

 

Settings you make here are used

as default for all applications. C Make the settings you require,

and then click [OK].

D Click [OK] to start printing.

6

Accessing Printer Properties

Macintosh - Setting Up for Printing

Making paper settings from an application

A Open the file you want to print.

B On the [File] menu, click [Page Setup].

The [AdobePS Page Setup] dialog box appears.

C Make sure the machine you want to use is shown in the [Printer:] box.

Note

In Mac OS X, this is called [Format for:].

If the machine is not shown in the [Printer:] box, use the pop-up menu to display a list of available machines.

Reference

Setting up for printing from an application

A Open the file you want to print.

 

1

B On the [File] menu, click [Print].

 

The [Printer Features] dialog box appears.

C Make sure the machine is selected in the [Printer:] box.

D Make the settings you require, and then click [Print] to start printing.

The actual appearance of Page Setup depends on the application you are using. See the operating instructions that come with the Macintosh for more information.

D In the [Paper:] box, select the paper size.

Note

In Mac OS X, this is called [Paper Size].

E Make the settings you require, and then click [OK].

7

Setting Up the Printer Driver and Canceling a Print Job

Canceling a Print Job

1Windows - Canceling a Print Job

A Double-click the printer icon on the Windows taskbar.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

B Select the name of the job you want to cancel.

C On the [Document] menu, click

[Cancel Printing].

Note

In Windows 2000/XP, Windows Server 2003, and Windows NT, click [cancel] on the [Document] menu.

In Windows 95/98/Me/2000/ XP, Windows Server 2003, or NT 4.0, you can also open the print job queue window by double-clicking the machine icon in the [Printers] machine window (the [Printers and Faxes] window under Windows XP and Windows Server 2003).

D Press the {Printer} key.

E Press [JobReset].

F Press [Current].

[Current]: cancels the print job currently being processed.

[Resume]: resumes printing jobs. A confirmation message appears.

G Press [Yes] to cancel the print job.

Note

Press [No] to return to the previous display.

Important

If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job.

Note

You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you press [JobReset].

A print job containing a large volume of data may take considerable time to stop.

8

Canceling a Print Job

Macintosh - Canceling a Print

Job

Mac OS

A Double-click the printer icon on the desktop.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

B Select the name of the job you want to cancel.

C Click the pause icon, and then click the trash icon.

D Press the {Printer} key.

E Press [JobReset].

G Press [Yes] to cancel the print job.

1

Note

Press [No] to return to the previous display.

Important

If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job.

Note

You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you press [JobReset].

A print job containing a large volume of data may take considerable time to stop.

F Press [Current].

[Current]: cancels the print job currently being processed.

[Resume]: resumes printing jobs. A confirmation message appears.

Mac OS X

A Start [Print Center].

The [Printer List] window appears.

B Double-Click the machine in use.

The printer dialog appears.

C Click the print job you want to delete.

D Click [Delete].

E Press the {Printer} key.

9

Setting Up the Printer Driver and Canceling a Print Job

F Press [JobReset].

1

G Press [Current].

[Current]: cancels the print job currently being processed.

[Resume]: resumes printing jobs. A confirmation message appears.

H Press [Yes] to cancel the print job.

Note

Press [No] to return to the previous display.

Important

If the machine is shared by multiple computers, be careful not to accidentally cancel someone else's print job.

Note

You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you press [JobReset].

A print job containing a large volume of data may take considerable time to stop.

10

2. Troubleshooting

Error & Status Messages on the Display

This section describes the principal messages that appear on the display. If a message not described here appears, act according to the message.

Reference

Before turning the main power off, see ‘Turning On the Power’, Copy Reference.

Status messages

Message

Status

 

 

Hex Dump Mode

In Hex Dump mode, the machine prints received data in hexa-

 

decimal format. After printing, turn off the machine and then

 

back on again. Hex Dump mode is used for advanced trouble-

 

shooting.

 

 

Offline

The machine is offline. To start printing, switch the machine

 

online by pressing {Online} on the control panel.

 

 

Please wait.

Wait a while.

 

 

Printing...

The machine is printing. Wait a while.

 

 

Ready

This is the default ready message. The machine is ready for

 

use. No action is required.

 

 

Resetting job...

The machine is resetting the print job. Wait until “Ready” ap-

 

pears on the display.

 

 

Setting change…

The machine settings are being changed. Wait a while.

 

 

Waiting...

The machine is waiting for the next data to print. Wait a while.

 

 

11

+ 37 hidden pages