Printer/Scanner Unit
Type 2018
Operating Instructions
Printer Reference 2
Setting Up the Printer Driver and Canceling a Print Job
Troubleshooting
Printer Features
Appendix
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "Copy Reference" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for
direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Trademarks
®
Microsoft
, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated.
PCL® is a registered trademark of Hewlett-Packard Company.
AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.
IPS-PRINT™ Printer Language Emulation Copyright
©
2000, Oak Technology, Inc., All Rights Reserved.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks
by Ricoh Company, Ltd. is under license.
NetWare is a registered trademark of Novell, Inc.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
The proper names of the Windows operating systems are as follows:
®
• The product name of Windows
• The product name of Windows
95 is Microsoft®Windows® 95
®
98 is Microsoft®Windows® 98
• The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft
Microsoft
• The product names of Windows
Microsoft
Microsoft
• The product names of Windows Server
Microsoft
Microsoft
®
Windows® 2000 Server
®
Windows® 2000 Professional
®
Windows® XP Professional
®
Windows® XP Home Edition
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
XP are as follows:
TM
2003 are as follows:
Microsoft® Windows ServerTM 2003 Web Edition
• The product names of Windows® NT are as follows:
Microsoft
Microsoft® Windows NT® Workstation 4.0
Microsoft
®
Windows NT® Server 4.0
®
Windows NT® Workstation operating system Version 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Three CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
• CD-ROM 3“Operating Instructions for General Settings and Facsimile”
❖❖❖❖ General Settings Guide (PDF file - CD-ROM3)
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖❖❖❖ Facsimile Reference <Advanced Features> (PDF file - CD-ROM3)
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) (this manual)
Describes operations, functions, and troubleshooting for the machine’s printer function.
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖❖❖❖ Other manuals
• PostScript 3 Supplement (PDF file - CD-ROM1)
• UNIX Supplement (available from an authorized dealer, or as a PDF file on
our Web site)
ii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
1. Setting Up the Printer Driver and Canceling a Print Job
Accessing Printer Properties................................................................................3
Windows 95/98/Me - Accessing Printer Properties .................................................... 3
Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties ..........4
Windows NT 4.0 - Accessing Printer Properties ........................................................ 5
Macintosh - Setting Up for Printing ............................................................................ 7
Canceling a Print Job ............................................................................................8
Windows - Canceling a Print Job ............................................................................... 8
Macintosh - Canceling a Print Job ............................................................................. 9
2. Troubleshooting
Error & Status Messages on the Display...........................................................11
The Machine Does Not Print ...............................................................................15
Other Printing Problems .....................................................................................19
3. Printer Features
Printer Features Menu.........................................................................................23
Adjusting Printer Features..................................................................................25
Printer Features Parameters...............................................................................26
Paper Input............................................................................................................... 26
List/Test Print ........................................................................................................... 26
Maintenance............................................................................................................. 29
System .....................................................................................................................31
Host Interface ........................................................................................................... 33
PCL Menu ................................................................................................................ 34
PS Menu .................................................................................................................. 35
4. Appendix
Collate and Rotating Collate ...............................................................................37
User Defined Pages .............................................................................................38
System Settings (Parallel Connection)..............................................................39
Specifications.......................................................................................................40
Options ..................................................................................................................... 41
INDEX......................................................................................................... 44
iii
iv
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury, or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparation is required before operation.
Note
This symbol indicates precautions for operation, or actions to take after mal-operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys and buttons that appear on the computer's display.
[]
Keys that appear on the machine's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.
1
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• IEEE 1394 Interface Board Type B→ IEEE 1394 interface board
• IEEE 802.11b Interface Unit Type D→ IEEE 802.11b interface unit
• IEEE 1284 Interface Board Type A→ IEEE 1284 interface board
• PostScript3 Unit Type 2018→ PostScript 3 unit
• BlueTooth Unit Type 2238→ Bluetooth interface unit
The following software products are referred to using a general name:
• DeskTopBinder Lite and DeskTopBinder Professional
• ScanRouter V2 Lite, ScanRouter EX Professional
*
prise
→ the ScanRouter delivery software
*
Optional
*
→ DeskTopBinder
*
and ScanRouter EX Enter-
2
1. Setting Up the Printer Driver and Canceling a Print Job
Accessing Printer Properties
Windows 95/98/Me Accessing Printer Properties
Changing default settings
On the [Start] menu, point to [Set-
AAAA
tings], and then click [Printers].
The [Printers] window appears.
Click the icon of the machine
BBBB
whose default you want to change.
On the [File] menu, click [Proper-
CCCC
ties].
The printer properties dialog box
appears.
Make the settings you require,
DDDD
and then click [OK].
Note
❒ With some applications, printer
driver settings are not used, and
the application's own settings
are applied.
Making settings from an application
To make settings for a specific application, open the printer properties dialog box from that application. The
following example describes how to
make settings for the WordPad application that comes with Windows
95/98/Me.
Note
❒ Actual procedures for opening the
printer properties dialog box may
vary depending on the application. For more information, see the
operating instructions that come
with the application you are using.
❒ Any setting you make in the fol-
lowing procedure is valid for the
current application only:
On the [File] menu, click [Print].
AAAA
The [Print] dialog box appears.
In the [Name] list, select the ma-
BBBB
chine you want to use, and then
click [Properties].
The printer properties dialog box
appears.
Make the settings you require,
CCCC
and then click [OK].
Click [OK] to start printing.
DDDD
3
1
Setting Up the Printer Driver and Canceling a Print Job
Windows 2000/XP and
Windows Server 2003 Accessing Printer Properties
Changing default settings - Printer properties
Limitation
❒ Changing machine settings re-
quires Manage Printers permission. Members of Administrators
and Power Users groups have
Manage Printers permission by default. When you set up options, log
on using an account that has Manage Printers permission.
On the [Start] menu, point to [Set-
AAAA
tings], and then click [Printers].
The [Printers] window appears.
Note
❒ In Windows XP Professional
and Windows Server 2003, open
the [Printers and Faxes] window
on the [Start] menu.
❒ In Windows XP Home Edition,
open the [Printers and Faxes]
window by clicking [Control Pan-
el] from the [Start] button on the
taskbar, click [Printers and Other
Hardware], and then click [Printers and Faxes].
Click the icon of the machine
BBBB
whose default you want to change.
On the [File] menu, click [Proper-
CCCC
ties].
The printer properties dialog box
appears.
Make the settings you require,
DDDD
and then click [OK].
Note
❒ Normally you do not have to
change the “Form to Tray As-
signment” settings on the [De-
vice Settings] tab in the
PostScript 3 printer driver.
❒ Settings you make here are used
as default for all applications.
Changing default settings - Printing preferences properties
Limitation
❒ Changing machine settings re-
quires Manage Printers permission. Members of the
Administrators and Power Users
groups have Manage Printers permission by default. When you set
up options, log on using an account that has Manage Printers
permission.
On the [Start] menu, point to [Set-
AAAA
tings], and then click [Printers].
The [Printers] window appears.
Note
❒ In Windows XP Professional
and Windows Server 2003, open
the [Printers and Faxes] window
on the [Start] menu.
❒ In Windows XP Home Edition,
open the [Printers and Faxes]
window by clicking [Control Pan-
el] from the [Start] button on the
taskbar, click [Printers and Other
Hardware], and then click [Printers and Faxes].
Click the icon of the machine
BBBB
whose default you want to change.
4
Accessing Printer Properties
On the [File] menu, click [Printing
CCCC
Preferences...].
The [Printing Preferences] dialog box
appears.
Make the settings you require,
DDDD
and then click [OK].
Note
❒ Settings you make here are used
as default for all applications.
Making settings from an application
To make settings for a specific application, open the [Print] dialog box
from that application. The following
example describes how to make settings for the WordPad application
that comes with Windows 2000/XP
and Windows Server 2003.
Note
❒ Actual procedures for opening the
[Print] dialog box vary depending
on the application. For more information, see the operating instructions that come with the application
you are using.
❒ Any setting you make in the fol-
lowing procedure is valid for the
current application only.
On the [File] menu, click [Print...].
AAAA
The [Print] dialog box appears.
Click [Print] to start printing.
DDDD
Under Windows XP and Windows
Server 2003, click [OK], and then
click [Print] to start printing.
Windows NT 4.0 - Accessing Printer Properties
Changing default settings - Printer properties
Limitation
❒ Changing machine settings re-
quires Full Control access permission. Members of Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on
using an account that has Full Control permission.
On the [Start] menu, point to [Set-
AAAA
tings], and then click [Printers].
The [Printers] window appears.
Click the icon of the machine
BBBB
whose default you want to change.
On the [File] menu, click [Proper-
CCCC
ties].
The printer properties dialog box
appears.
1
In the [Select Printer] list, select the
BBBB
machine you want to use, and
then click the tab for which you
want to change print settings.
Note
❒ In Windows XP and Windows
Server 2003, click [Preference] to
open the Printing Preferences
dialog box.
Make the settings you require.
CCCC
Make the settings you require,
DDDD
and then click [OK].
Note
❒ Normally you do not have to
change the “Form to Tray As-
signment” settings on the [De-
vice Settings] tab in the
PostScript 3 printer driver.
❒ Settings you make here are used
as default for all applications.
5
Setting Up the Printer Driver and Canceling a Print Job
1
Changing the default settings - Default document properties
Limitation
❒ Changing machine settings requires
Full Control access permission.
Members of the Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on using an account that has Full Control
permission.
On the [Start] menu, point to [Set-
AAAA
tings], and then click [Printers].
The [Printers] window appears.
Click the icon of the machine
BBBB
whose default you want to change.
On the [File] menu, click [Document
CCCC
Defaults].
Making settings from an application
To make settings for a specific application, open the printer properties dialog box from that application. The
following example describes how to
make settings for the WordPad application that come with Windows NT
4.0.
Note
❒ Actual procedures for opening the
printer properties dialog box vary
depending on the application. For
more information, see the operating instructions that come with the
application you are using.
❒ Any setting you make in the fol-
lowing procedure is valid for the
current application only.
On the [File] menu, click [Print].
AAAA
The [Print] dialog box appears.
The [Default] dialog box appears.
Make the settings you require,
DDDD
and then click [OK].
Note
❒ Settings you make here are used
as default for all applications.
In the [Name] list, select the ma-
BBBB
chine you want to use, and then
click [Properties].
The printer properties dialog box
appears.
Make the settings you require,
CCCC
and then click [OK].
Click [OK] to start printing.
DDDD
6
Accessing Printer Properties
Macintosh - Setting Up for Printing
Making paper settings from an application
Open the file you want to print.
AAAA
On the [File] menu, click [Page Set-
BBBB
up].
The [AdobePS Page Setup] dialog
box appears.
Make sure the machine you want
CCCC
to use is shown in the [Printer:]
box.
Note
❒ In Mac OS X, this is called [For-
mat for:].
❒ If the machine is not shown in
the [Printer:] box, use the pop-up
menu to display a list of available machines.
Setting up for printing from an application
Open the file you want to print.
AAAA
On the [File] menu, click [Print].
BBBB
The [Printer Features] dialog box ap-
pears.
Make sure the machine is selected
CCCC
in the [Printer:] box.
Make the settings you require,
DDDD
and then click [Print] to start printing.
1
Reference
The actual appearance of Page
Setup depends on the application you are using. See the operating instructions that come
with the Macintosh for more information.
In the [Paper:] box, select the pa-
DDDD
per size.
Note
❒ In Mac OS X, this is called [Paper
Size].
Make the settings you require,
EEEE
and then click [OK].
7
1
Setting Up the Printer Driver and Canceling a Print Job
Canceling a Print Job
Windows - Canceling a Print Job
Double-click the printer icon on
AAAA
the Windows taskbar.
Press [Current].
FFFF
A window appears, showing all
print jobs currently queued for
printing. Check the current status
of the job you want to cancel.
Select the name of the job you
BBBB
want to cancel.
On the [Document] menu, click
CCCC
[Cancel Printing].
Note
❒ In Windows 2000/XP, Windows
Server 2003, and Windows NT,
click [cancel] on the [Document]
menu.
❒ In Windows 95/98/Me/2000/
XP, Windows Server 2003, or
NT 4.0, you can also open the
print job queue window by
double-clicking the machine
icon in the [Printers] machine
window (the [Printers and Faxes]
window under Windows XP
and Windows Server 2003).
Press the {{{{Printer}}}} key.
DDDD
Press [JobReset].
EEEE
• [Current]: cancels the print job
currently being processed.
• [Resume]: resumes printing jobs.
A confirmation message appears.
Press [Yes] to cancel the print job.
GGGG
Note
❒ Press [No] to return to the previ-
ous display.
Important
❒ If the machine is shared by mul-
tiple computers, be careful not
to accidentally cancel someone
else's print job.
Note
❒ You cannot stop printing data
that has already been processed. For this reason, printing
may continue for a few pages
after you press [JobReset].
❒ A print job containing a large
volume of data may take considerable time to stop.
8
Macintosh - Canceling a Print Job
Canceling a Print Job
Press [Yes] to cancel the print job.
GGGG
Mac OS
Double-click the printer icon on
AAAA
the desktop.
A window appears, showing all
print jobs currently queued for
printing. Check the current status
of the job you want to cancel.
Select the name of the job you
BBBB
want to cancel.
Click the pause icon, and then
CCCC
click the trash icon.
Press the {{{{Printer}}}} key.
DDDD
Press [JobReset].
EEEE
1
Note
❒ Press [No] to return to the previ-
ous display.
Important
❒ If the machine is shared by mul-
tiple computers, be careful not
to accidentally cancel someone
else's print job.
Note
❒ You cannot stop printing data
that has already been processed. For this reason, printing
may continue for a few pages
after you press [JobReset].
❒ A print job containing a large
volume of data may take considerable time to stop.
Press [Current].
FFFF
• [Current]: cancels the print job
currently being processed.
• [Resume]: resumes printing jobs.
A confirmation message appears.
Mac OS X
Start [Print Center].
AAAA
The [Printer List] window appears.
Double-Click the machine in use.
BBBB
The printer dialog appears.
Click the print job you want to
CCCC
delete.
Click [Delete].
DDDD
Press the {{{{Printer}}}} key.
EEEE
9
1
Setting Up the Printer Driver and Canceling a Print Job
Press [JobReset].
FFFF
Press [Current].
GGGG
• [Current]: cancels the print job
currently being processed.
• [Resume]: resumes printing jobs.
A confirmation message appears.
Press [Yes] to cancel the print job.
HHHH
Note
❒ Press [No] to return to the previ-
ous display.
Important
❒ If the machine is shared by mul-
tiple computers, be careful not
to accidentally cancel someone
else's print job.
Note
❒ You cannot stop printing data
that has already been processed. For this reason, printing
may continue for a few pages
after you press [JobReset].
❒ A print job containing a large
volume of data may take considerable time to stop.
10
2. Troubleshooting
Error & Status Messages on the Display
This section describes the principal messages that appear on the display. If a
message not described here appears, act according to the message.
Reference
Before turning the main power off, see ‘Turning On the Power’, Copy Refer-
ence.
❖❖❖❖ Status messages
Message Status
Hex Dump Mode In Hex Dump mode, the machine prints received data in hexa-
decimal format. After printing, turn off the machine and then
back on again. Hex Dump mode is used for advanced troubleshooting.
Offline The machine is offline. To start printing, switch the machine
online by pressing {{{{Online}}}} on the control panel.
Please wait. Wait a while.
Printing... The machine is printing. Wait a while.
Ready This is the default ready message. The machine is ready for
use. No action is required.
Resetting job... The machine is resetting the print job. Wait until “Ready” ap-
pears on the display.
Setting change… The machine settings are being changed. Wait a while.
Waiting... The machine is waiting for the next data to print. Wait a while.
11
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