Ricoh Pro C5200s, Pro C5210s User Manual

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Page 1

User Guide

What You Can Do with This Machine

Getting Started

Copy

Scan

Document Server

Web Image Monitor

Adding Paper and Toner

Troubleshooting

Information for This Machine

For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

Page 2

Page 3

How to Read the Manuals.................................................................................................................................6

Symbols Used in the Manuals.......................................................................................................................6

Model-Specific Information............................................................................................................................... 7

Names of Major Features..................................................................................................................................8

1. What You Can Do with This Machine

Searching by What You Want to Do................................................................................................................9

Reducing my Costs......................................................................................................................................... 9

Using Scanned Files on the Computer....................................................................................................... 10

Registering Destinations...............................................................................................................................11

Operating the Machine More Effectively.................................................................................................. 11

What You Can Do with This Machine............................................................................................................13

Customizing the [Home] Screen.................................................................................................................13

Making Copies Using Various Functions................................................................................................... 14

Printing Data Using Various Functions........................................................................................................15

Utilizing Stored Documents.........................................................................................................................15

Connecting Two Machines for Copying....................................................................................................16

Using the Scanner in a Network Environment...........................................................................................17

Embedding Text Information in Scanned Files...........................................................................................18

Preventing Information Leakage (Security Functions)............................................................................... 19

Centrally Controlling Scan Conditions and Distribution...........................................................................19

Monitoring and Setting the Machine Using a Computer......................................................................... 20

Preventing Unauthorized Copying............................................................................................................. 21

2. Getting Started

Guide to Names and Functions of Components............................................................................................23

Guide to Functions of the Attention Light....................................................................................................26

Guide to Functions of the Machine's Options................................................................................................28

Guide to Functions of the Machine's External Options.............................................................................28

Guide to the Names and Functions of the Machine's Control Panel........................................................... 39

Changing the Display Language.................................................................................................................... 42

How to Use the [Home] Screen...................................................................................................................... 43

Displaying the [Home] Screen....................................................................................................................43

How to Use the [Top] Screen and the [Home] Screen............................................................................. 43

Adding Icons to the [Home] Screen........................................................................................................... 46

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How to Use Each Application......................................................................................................................... 51

How to Use Each Application.....................................................................................................................51

Registering Functions in a Program.................................................................................................................52

Example of Programs...................................................................................................................................54

Turning On/Off the Power..............................................................................................................................57

Turning On the Main Power........................................................................................................................57

Turning Off the Main Power........................................................................................................................57

Logging In the Machine...................................................................................................................................59

When the Authentication Screen is Displayed.......................................................................................... 59

User Code Authentication Using the Control Panel.................................................................................. 59

Logging In Using the Control Panel............................................................................................................59

Logging Out Using the Control Panel.........................................................................................................60

Placing Originals..............................................................................................................................................61

Placing Originals on the Exposure Glass...................................................................................................61

Placing Originals in the Auto Document Feeder....................................................................................... 61

3. Copy

Basic Procedure................................................................................................................................................63

Basic Procedure........................................................................................................................................... 63

Auto Reduce / Enlarge....................................................................................................................................65

Procedure for Auto Reduce / Enlarge....................................................................................................... 66

Duplex Copying............................................................................................................................................... 67

Procedure for Duplex Copying...................................................................................................................68

Specifying the Original and Copy Orientation.........................................................................................69

Combined Copying......................................................................................................................................... 71

One-Sided Combine................................................................................................................................... 72

Two-Sided Combine....................................................................................................................................74

Copying onto Custom Size Paper...................................................................................................................76

Procedure for Copying onto Custom Size Paper...................................................................................... 76

Copying onto Envelopes................................................................................................................................. 78

Procedure for Copying onto Envelopes from the Bypass Tray.................................................................79

Procedure for Copying onto Envelopes from the Paper Tray or the Wide LCT......................................79

Sort.................................................................................................................................................................... 80

Procedure for Sort........................................................................................................................................81

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Changing the Number of Sets.................................................................................................................... 81

Storing Data in the Document Server............................................................................................................. 83

4. Print

Quick Install...................................................................................................................................................... 85

Displaying the Printer Driver Properties.......................................................................................................... 86

Standard Printing..............................................................................................................................................87

When Using the PCL 6 Printer Driver..........................................................................................................87

Printing on Both Sides of Sheets......................................................................................................................88

When Using the PCL 6 Printer Driver..........................................................................................................88

Types of Two-sided Printing........................................................................................................................ 88

Combining Multiple Pages into Single Page..................................................................................................89

When Using the PCL 6 Printer Driver..........................................................................................................89

Types of Combine Printing.......................................................................................................................... 89

Printing on Envelopes.......................................................................................................................................91

Configuring Envelope Settings Using the Control Panel...........................................................................91

Printing on Envelopes Using the Printer Driver...........................................................................................91

Saving and Printing Using the Document Server........................................................................................... 93

Storing Documents in Document Server.....................................................................................................93

Managing Documents Stored in Document Server...................................................................................94

5. Scan

Basic Procedure When Using Scan to Folder................................................................................................95

Basic Procedure When Using Scan to Folder........................................................................................... 95

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.......................................................................................................................................................................96

Registering an SMB Folder......................................................................................................................... 98

Deleting an SMB Registered Folder.........................................................................................................101

Entering the Path to the Destination Manually........................................................................................ 102

Basic Procedure for Sending Scan Files by E-mail......................................................................................104

Basic Procedure for Sending Scan Files by E-mail................................................................................. 104

Registering an E-mail Destination.............................................................................................................105

Deleting an E-mail Destination................................................................................................................. 107

Entering an E-mail Address Manually..................................................................................................... 107

Basic Procedure for Storing Scan File..........................................................................................................108

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Checking a Stored File Selected from the List......................................................................................... 109

Specifying the File Type................................................................................................................................ 111

Procedure for Specifying the File Type....................................................................................................111

Specifying Scan Settings...............................................................................................................................113

Procedure for Specifying Scan Settings...................................................................................................113

6. Document Server

Storing Data................................................................................................................................................... 115

Printing Stored Documents............................................................................................................................ 117

7. Web Image Monitor

Displaying Top Page..................................................................................................................................... 119

8. Adding Paper and Toner

Loading Paper................................................................................................................................................121

Precautions for Loading Paper................................................................................................................. 121

Loading Paper into Tray 1........................................................................................................................ 123

Loading Paper into the A3/11 × 17 Tray Unit.......................................................................................125

Loading Paper into Trays 2 and 3........................................................................................................... 125

Loading Paper into the Bypass Tray........................................................................................................ 130

Loading Paper into the Large Capacity Tray.......................................................................................... 135

Loading Paper into the Wide Large Capacity Tray................................................................................136

Loading Paper into the Interposer............................................................................................................140

Loading Paper into the Twin Interposer................................................................................................... 142

Loading Orientation-fixed Paper or Two-sided Paper...........................................................................143

Recommended Paper.................................................................................................................................... 147

Recommended Paper Sizes and Types................................................................................................... 147

Registering a Custom Paper with the Media Identification Unit.................................................................161

Part Names and Functions of the Media Identification Unit.................................................................. 161

Connect the Media Identification Unit.....................................................................................................161

How to Register Paper Scanned by the Media Identification Unit as Custom Paper.......................... 162

Adding Toner................................................................................................................................................. 169

Sending scanned documents when toner has run out............................................................................170

Disposing of used toner............................................................................................................................ 171

Menu Items and Functions............................................................................................................................ 172

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9. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................175

When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 177

When the Machine Makes a Beeping Sound.............................................................................................179

When You Have Problems Operating the Machine...................................................................................180

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 186

Messages Displayed When You Use the Copy/Document Server Function...........................................187

When Using the Connect Copy Function................................................................................................ 190

Messages Displayed When You Use the Printer Function..........................................................................192

Messages Displayed on the Control Panel When You Use the Printer Function..................................192

Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................195

Messages Displayed When You Use the Scanner Function...................................................................... 207

Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 207

Messages Displayed on the Client Computer.........................................................................................217

When Other Messages Appear...................................................................................................................224

When There Is a Problem Scanning or Storing Originals......................................................................225

When the Home Screen Cannot Be Edited.............................................................................................226

When the Address Book Is Updated....................................................................................................... 227

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................228

When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................228

When Problems Occur While Logging In............................................................................................... 230

When the User Lacks Privileges to Perform an Operation..................................................................... 230

When the LDAP Server Cannot Be Used.................................................................................................230

10. Information for This Machine

Information on Environmental Regulations.................................................................................................. 233

ENERGY STAR Program........................................................................................................................... 233

Energy Saving Functions...........................................................................................................................233

INDEX...........................................................................................................................................................237

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How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 7 "Model-Specific Information".

Page 9

Model-Specific Information

DRC101

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

Page 10

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Auto Document Feeder ADF

• LCIT RT4020 Large Capacity Tray (LCT)

• 81/2 × 14 PAPER SIZE TRAY TYPE M2 Extension unit

• LCIT RT4050 Wide Large Capacity Tray (Wide LCT)

• Multi-Folding Unit FD4000 Multi-folding unit

• Decurler Unit DU5020 Decurler unit

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1. What You Can Do with This Machine

BRL059S

You can search for a description by what you want to do. Also, this machine's distinctive functions are explained.

Searching by What You Want to Do

You can search for a procedure by what you want to do.

Reducing my Costs

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server.

Printing multi-page documents on a single sheet (Combine)

See "Combined Copying", Copy/ Document Server.

Checking how much paper is saved ([Information] screen)

See "[Information] Screen", Getting Started.

Reducing electricity consumption

See "Saving Energy", Getting Started.

See "Timer Settings", Connecting the Machine/ System Settings.

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BQX138S

1. What You Can Do with This Machine

Using Scanned Files on the Computer

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

Embedding text information in scanned files

See "Embedding Text Information in Scanned Data", Scan.

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

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Registering Destinations

CAY062

BQX139S

Searching by What You Want to Do

Using the control panel to register destinations in the Address Book

See "Procedure for registering a destination in the address book manually", Scan.

Operating the Machine More Effectively

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

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1. What You Can Do with This Machine

Registering frequently-used settings as initial settings (Program as Defaults)

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the [Printing Preferences] Dialog Box", Print.

Adding shortcuts to frequently used programs

See "Adding Icons to the [Home] Screen", Convenient Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

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DRC141

What You Can Do with This Machine

This section describes the features of this machine.

Customizing the [Home] Screen

The icons of each function are displayed on the [Home] screen.

• You can add shortcuts to often used programs to the [Home] screen. The programs can be recalled easily by pressing the shortcut icons.

• You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting Started.

• For details about how to customize the [Home] screen, see "Customizing the [Home] Screen", Convenient Functions.

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CJQ601

1. What You Can Do with This Machine

Making Copies Using Various Functions

• You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish.

See "Copying in Color", Copy/ Document Server.

• You can print stamps on copies. Stamps can include background numbers, scanned images, dates, text, and page numbers.

See "Stamps", Copy/ Document Server.

• You can adjust the color tones and image quality of your copies.

For details about a color adjustment, see "Adjusting Color", Copy/ Document Server.

For details about an image adjustment, see "Image Adjustment", Copy/ Document Server.

• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine to detect the original size automatically. Also, it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. If the orientation of the original is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to match it with the copy paper.

See "Reducing or Enlarging Originals", Copy/ Document Server.

• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server.

For details about combined copying, see "Combined Copying", Copy/ Document Server.

For details about the booklet and magazine functions, see "Booklet/Magazine", Copy/

Document Server.

• You can copy onto various types of paper such as envelopes and transparencies.

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See "Copying onto Various Types of Paper", Copy/ Document Server.

CJQ614

• The finisher allows you to sort, staple, and punch holes in your copies.

See "Finishing", Copy/ Document Server.

Printing Data Using Various Functions

What You Can Do with This Machine

• This machine supports network and local connections.

• You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing Them", Print.

• The finisher allows you to collate, staple, and punch holes in your prints.

For details about stapling, see "Staple", Print.

For details about punching, see "Punch", Print.

• You can print files stored on a removable memory device and specify print conditions such as print quality and print size.

See "Direct Printing from a Memory Storage Device", Print.

Utilizing Stored Documents

You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server).

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CUM004

1. What You Can Do with This Machine

• You can retrieve stored documents scanned in scanner mode to your computer.

• Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer.

• For details about how to use the Document Server, "Storing Data in the Document Server", Copy/ Document Server.

• For details about the Document Server in copier mode, see "Document Server", Copy/ Document Server.

• For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print.

• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned Documents", Scan.

Connecting Two Machines for Copying

You can connect two machines together with copy connector. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).

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CJQ101

CJQ607

What You Can Do with This Machine

• You can complete large volume copy runs in shorter time.

• Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still continue to finish the job.

• See "Connect Copying", Print.

Using the Scanner in a Network Environment

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

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CUL003

1. What You Can Do with This Machine

See "Basic Procedure When Using Scan to Folder", Scan.

• You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.

Embedding Text Information in Scanned Files

You can extract text information from a scanned document and embed it in the file without using a computer.

If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document.

• To use this function, the OCR unit is required.

• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].

• This function can optically recognize characters in various languages and up to approximately 40,000 characters a page.

• See "Embedding Text Information in Scanned Data", Scan.

Page 21

CJQ608

What You Can Do with This Machine

Preventing Information Leakage (Security Functions)

• You can protect documents from unauthorized access and stop them from being copied without permission.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

• You can limit the usage of functions for each user.

• See Security Guide.

Centrally Controlling Scan Conditions and Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.

You can also use this system to centrally manage information about people using the network and the machine's scanner functions. Both delivered files and user information can be controlled.

Page 22

CUL004

xxx@xxx.xxx

600 dpi

xxx@xxx.xxx 600 dpi

CJQ609

1. What You Can Do with This Machine

• You must set up and configure a Windows server to use the distributed scan management system. This system is supported by Windows Server 2008 R2 or later.

• For details about how to deliver files using the distributed scan management system, see "Managing Scan Conditions and Other Settings in the Block Using Distributed Scan Management", Scan.

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

Page 23

CUM003

What You Can Do with This Machine

You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings.

• See Web Image Monitor Help.

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

• Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security function enabled, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. If a document protected by unauthorized copy guard is copied on a machine with the Copy Data Security function enabled, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine with the Copy Data Security function disabled, the hidden text becomes visible in the copy, indicating that the copy is unauthorized.

• Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying.

• For details, see Security Guide.

Page 24

1. What You Can Do with This Machine

• For details, see the printer driver Help.

• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copy/ Document Server.

• For details about this function in the printer mode, see "Printing Documents That Are Not Authorized for Duplication", Print.

Page 25

2. Getting Started

DRC106

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

Front and left view

1. ADF

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

The ADF scans both sides of an original simultaneously.

2. Exposure glass

Place originals face down here.

3. Control panel

See page 39 "Guide to the Names and Functions of the Machine's Control Panel".

Page 26

DRC107

2. Getting Started

4. Front cover

Open to change toner cartridges.

5. Drawer

Pull out the drawer when a paper jam occurs.

6. Paper trays (Trays 1–3)

Load paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out.

7. Lower front cover

Open to change the waste toner bottle.

8. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and turn the switch on.

Front and right view

1. Attention light

See page 26 "Guide to Functions of the Attention Light".

Page 27

DRC108

Guide to Names and Functions of Components

2. ADF's extender

Pull this extender to support large paper.

3. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

4. Extender

Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray.

5. Bypass tray

Use to copy or print on transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays.

6. Upper right cover

Open this cover when a paper jam occurs.

7. Vents

Prevent overheating.

Rear and left view

1. Vents

Prevent overheating.

2. Anti-humidity heater switch

Prevents trays from absorbing moisture. If humidity is high and temperature is low, turn this switch on to have moisture from the paper trays absorbed and prevent the print quality from deteriorating.

Page 28

CUV121

2. Getting Started

Guide to Functions of the Attention Light

This section introduces functions of the attention light.

• Do not push or pull the attention light when installed to the machine. Doing so may result in damage or malfunction of the attention light or the machine.

The attention light notifies the user by light when there is a paper jam or no paper is left.

The colors of the lamp and their meanings are as follows:

Lamp Status

The bottom lamp lights blue. Printing

The bottom lamp flashes blue. • Scanning

• Data in

The top lamp lights red. Error occurred

(Example)

• When the service call message appears

• Paper jam

• Out of paper

• Out of toner

• Memory overflow

Read the message on the display panel, and then take appropriate action. For details, see "When Messages Appear", Troubleshooting.

Page 29

Lamp Status

The top lamp flashes yellow. Warning

(Example)

• Toner has nearly run out.

• Waste toner bottle is nearly full.

• Paper has nearly run out.

Read the message on the display panel, and then take appropriate action. For details, see "When Messages Appear", Troubleshooting.

*1 When [Low Paper Indicator (Yellow Flashing)] is set to [Active].

Guide to Names and Functions of Components

Page 30

DRC969

1112

2. Getting Started

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options

1. Copy tray

If you select this as the output tray, copied/printed paper is delivered here face down.

2. Multi bypass banner sheet tray

Allows you to load paper that has a horizontal length of 487.8 mm (19.21 inches) or longer in the bypass tray.

3. Banner sheet guide tray

Allows you to load paper that has a horizontal length of 487.8 mm (19.21 inches) or longer in the bypass tray.

4. Wide LCT

Holds 2,200 sheets of paper. Use to copy or print onto transparencies, adhesive labels, translucent paper, and custom size paper.

Page 31

Guide to Functions of the Machine's Options

5. Extension unit

Attached to the LCT and holds 2,500 sheets of B4 JIS , A4 , 81/2 × 14 , or 81/2 × 11 paper.

6. Large capacity tray (LCT)

Holds up to 4,400 sheets of paper.

7. A3/11 × 17 tray unit

You can load paper sizes up to A3 or 11 × 17 in Tray 1 using this unit. Replace this tray with Tray 1. If you install the A3/11 × 17 tray unit on your machine, you cannot use it as a tandem tray.

8. Copy connector

Allows you to use the connect copy function.

9. Decurler unit

Flattens curls from sheets to prevent paper jams.

10. Buffer pass unit

Cools copies or prints.

11. Twin interposer

Inserts cover or slip sheets into copied or printed paper.

12. Multi-folding unit

The Multi-folding unit can apply the following folds: Half Fold, Letter Fold-out, Letter Fold-in, Double Parallel Fold, Gate Fold, and Z-fold.

13. Interposer

Inserts cover or slip sheets into copied or printed paper.

14. Booklet Finisher SR5080

Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

• Finisher booklet tray

Prints can be punched if the optional punch unit is installed on the finisher.

15. Finisher SR5070

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Prints can be punched if the optional punch unit is installed on the finisher.

16. SR5000 series output tray for banner sheet

Allows you to output paper that has a horizontal length of 487.8 mm (19.21 inches) or longer on Finisher SR5070 or Booklet Finisher SR5080.

17. Booklet Finisher SR4130

Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays:

Page 32

DRB977

2. Getting Started

• Finisher upper tray

• Finisher shift tray

• Finisher booklet tray

Copies can be punched if the optional punch unit is installed on the finisher.

18. Output jogger

Jogs the sheets delivered to the finisher shift tray.

19. SR4000 series output tray for banner sheet

Allows you to output paper that has a horizontal length of 487.8 mm (19.21 inches) or longer on Finisher SR4120 or Booklet Finisher SR4130.

20. Finisher SR4120

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Copies can be punched if the optional punch unit is installed on the finisher.

21. Mailbox

Sorts printed paper. Consists of mailbox output trays 1–9.

• You cannot install multiple finishers simultaneously.

• To use the twin interposer, Finisher SR5070 or Booklet Finisher SR5080 is required.

• To use the Multi-folding unit, Finisher SR4120, Booklet Finisher SR4130, Finisher SR5070, or Booklet Finisher SR5080 is required.

• To use the interposer, Finisher SR4120 or Booklet Finisher SR4130 is required.

• To use the output jogger, Finisher SR4120 or Booklet Finisher SR4130 is required.

• To use the mailbox, Finisher SR4120 or Booklet Finisher SR4130 is required.

• Remove printouts from Finisher SR4120 or Booklet Finisher SR4130 by lifting them straightforwardly from the left side. If you remove printouts at an angle or towards the front, the shift tray may rise and catch them.

Page 33

DRB286

DRB287

Guide to Functions of the Machine's Options

Removing prints from Finisher SR4120 or Booklet Finisher SR4130 during printing

This section describes how to suspend a large copy or print job when using Finisher SR4120 or Booklet Finisher SR4130 with the cooling fan unit installed.

Depending on the image you are copying or printing, prints might not stack properly. If this happens, suspend the job, remove the prints and then restart the job.

1. Press the [Suspend / Resume] key near the paper outlet port.

1. [Suspend / Resume] key

2. Remove the stack of paper from the finisher shift tray.

3. Press the [Suspend / Resume] key to restart the print.

• You can suspend copying or printing only when the finisher shift tray is selected as the output tray.

Removing prints from Finisher SR5070 or Booklet Finisher SR5080 during printing

This section describes how to suspend a print job when using the finisher.

Depending on the image you are printing, prints might not stack properly. If this happens, suspend the job, remove the prints and then restart the job.

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DRC113

DRC114

2. Getting Started

1. Press the [Suspend / Resume] key.

1. [Suspend / Resume] key

2. Remove the stack of paper from the finisher shift tray.

3. Press the [Suspend / Resume] key to restart the print.

• You can suspend printing only when the finisher shift tray is selected as the output tray.

When using the Z-fold function with Finisher SR4120 or Booklet Finisher SR4130 and Multi-folding unit

To use the Z-fold function, you must attach the Z-fold support tray.

Finisher SR4120 and Booklet Finisher SR4130

• Finisher upper tray

1. Remove the output paper.

2. Attach the Z-fold support tray to the finisher upper tray.

• Z-fold support tray 1

When using paper whose size is other than A5, A6, B6 JIS, or special paper, attach the Z-fold support tray 1 *1.

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DPZ170

CNM016

DRB286

Guide to Functions of the Machine's Options

*1 The back of the Z-fold support tray 1 is embossed with "1".

• Z-fold support tray 2

When the paper size is A5, A6, or B6 JIS, attach the Z-fold support tray 2 *2.

*2 The back of the Z-fold support tray 2 is embossed with "2".

• Finisher shift tray (Only when using Booklet Finisher SR4130)

1. If the finisher is installed with the cooling fan unit, press the [Suspend / Resume] key near the paper outlet port.

1. [Suspend / Resume] key

If the finisher is not installed with the cooling fan unit, proceed to Step 2.

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CNM015

CVF025

2. Getting Started

2. Remove the stack of paper from the finisher shift tray.

3. Attach the Z-fold support tray 3 *3.

*3 The back of the Z-fold support tray 3 is embossed with "3".

Z-fold support tray 3

Attach the Z-fold support tray 3 by inserting the two protrusions on its underside into the holes on the finisher shift tray.

If the finisher is installed with the cooling fan unit, proceed to Step 4.

4. Press the [Suspend / Resume] key.

Multi-folding unit

1. Open the front cover of the multi-folding unit and take out the Z-fold support tray for multifolding unit (located at the bottom of the multi-folding unit).

2. Attach the Z-fold support tray for multi-folding unit in the slope of the folding unit tray so that it is flush against the end fence.

Page 37

CVF026

DRC115

Guide to Functions of the Machine's Options

3. Close the front cover of multi-folding unit.

When you have finished using the Z-fold support tray for multi-folding unit, open the front cover of the multi-folding unit and re-attach the tray to its stowage hook.

When using the Z-fold function with Finisher SR5070 or Booklet Finisher SR5080 and Multi-folding unit

To use the Z-fold function, you must attach the Z-fold support tray.

Finisher SR5070 and Booklet Finisher SR5080

• Finisher shift tray

Attach the Z-fold support tray*1 by inserting the two protrusions on its underside into the holes on the finisher shift tray.

The back of the Z-fold support tray is embossed with "5".

Multi-folding unit

1. Open the front cover of the multi-folding unit and take out the Z-fold support tray for multifolding unit (located at the bottom of the multi-folding unit).

Page 38

CVF025

CVF026

2. Getting Started

2. Attach the Z-fold support tray for multi-folding unit in the slope of the folding unit tray so that it is flush against the end fence.

3. Close the front cover of multi-folding unit.

When you have finished using the Z-fold support tray for multi-folding unit, open the front cover of the multi-folding unit and re-attach the tray to its stowage hook.

When printing on thin paper with Finisher SR5070 or Booklet Finisher SR5080

To print on thin plain paper that has a horizontal length of 420.1 mm (16.54 inches) or longer (A3 or larger) and weighs 64.0 g/m2 (17.1 lb. Bond) or less, or to print on coated paper that has a horizontal length of 420.1 mm (16.54 inches) or longer (A3 or larger) and weighs 80.0 g/m2 (21.3 lb. Bond) or less, attach the thin paper support tray *1 to the finisher shift tray.

The back of the thin paper support tray is embossed with "4".

1. Press the [Suspend / Resume] key.

2. Remove the stack of paper from the finisher shift tray.

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DRC121

DRC122

DRB285

Guide to Functions of the Machine's Options

3. Pull the extender of the finisher shift tray out.

4. Attach the thin paper support tray by setting its protrusions onto the back fence of the

finisher shift tray.

5. Press the [Suspend / Resume] key to restart the print.

Precautions for using Finisher SR4120 or Booklet Finisher SR4130

• When moving the finisher, do not hold the guide covers. Otherwise, the covers might be damaged.

1. Guide covers

Page 40

2. Getting Started

• Do not hit the finisher (for instance, do not hit the surface of the finisher repeatedly to arrange stacks of paper neatly).

Page 41

DRC139

2 3 4 51

131415161718

2021

Guide to the Names and Functions of the Machine's Control Panel

1. Display panel

Displays keys for each function, operation status, or messages. See page 43 "How to Use the [Home] Screen".

2. [Reset] key

Press to clear the current settings.

3. [Program] key (copier, Document Server, and scanner mode)

• Press to register frequently used settings, or to recall registered settings.

See "Registering Frequently Used Functions", Convenient Functions.

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2. Getting Started

• Press to program defaults for the initial display when modes are cleared or reset, or immediately after the main power switch is turned on.

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

4. [Interrupt] key

Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.

5. Main power indicator

The main power indicator goes on when you turn on the main power switch.

6. [Energy Saver] key

Press to switch to and from Low Power mode or Sleep mode. See "Saving Energy", Getting Started.

When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key flashes slowly.

7. [Login/Logout] key

Press to log in or log out.

8. [User Tools] key

Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting the Machine/ System Settings.

You can find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See "Checking Inquiry using the User Tools", Maintenance and Specifications.

9. [Paper Setting] key

Specify settings for the paper tray. See Paper Settings.

10. [Counter] key

Press to check or print the counter value. See "Counter", Maintenance and Specifications.

11. [Language] key

Press to change the language of the display. See page 42 "Changing the Display Language".

12. [Simple Screen] key

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.

13. [ ] key (Enter key)

Press to confirm values entered or items specified.

14. [Start] key

Press to start copying, printing, scanning, or sending.

15. [Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server.

16. [Stop] key

Press to stop a job in progress, such as copying, scanning or printing.

17. [Clear] key

Press to delete a number entered.

Page 43

Guide to the Names and Functions of the Machine's Control Panel

18. Number keys

Use to enter the numbers for copies and data for the selected function.

19. Function keys

No functions are registered to the function keys as a factory default. You can register often used functions and programs. For details, see "Configuring function keys", Getting Started.

20. Data In indicator (printer mode)

Flashes when the machine is receiving print jobs from a computer. See Print.

21. [Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

22. [Home] key

Press to display the [Home] screen. For details, see page 43 "How to Use the [Home] Screen".

23. Media access lamp

Lights up when an SD card is inserted in the media slot.

24. Media slots

Use to insert an SD card or a USB flash memory device. For details, see "Inserting/Removing a Memory Storage Device", Getting Started.

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CUV112

2. Getting Started

Changing the Display Language

You can change the language used on the display. English is set as default.

1. Press the [Language] key until the language you want to display appears.

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CUV108

How to Use the [Home] Screen

• You cannot switch modes in any of the following situations:

• While scanning an original using the scanner function

• When accessing User Tools / Inquiry

• During interrupt copying

• The [Top] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See "System Settings", Connecting the Machine/ System Settings.

Displaying the [Home] Screen

1. Press the [Home] key on the control panel.

If the [Home] screen does not appear, press the icon at the upper right corner of the screen to switch to the menu screen.

• Function or shortcut icons will be displayed on the [Home] screen. For details, see page 43 " How to Use the [Top] Screen and the [Home] Screen".

• To use a different function, press the icon of the function you want to use. For details, see "Changing Modes by Pressing the Function Keys", Getting Started.

How to Use the [Top] Screen and the [Home] Screen

When you press the [Home] key just after the machine is turned on, the [Top] screen is displayed.

Using the [Top] screen, you can check the toner status and paper status.

The icons of each function are displayed on the [Home] screen.

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DRC146

253

DRC147

11 12 13 14

1617

2. Getting Started

You can add shortcuts to frequently used programs to the [Home] screen. The program shortcuts appear on the [Home] screen. The programs can be recalled easily by pressing the shortcuts.

To display the [Home] screen, press the [Home] key. If the [Home] screen does not appear, press the icon at the upper right corner of the screen to switch to the menu screen.

[Top] screen

[Home] screen

1. Operational status and messages

Displays operational status and messages.

2. [Job List]

Press to display the [Current Job] tab on the [Check Status] screen.

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How to Use the [Home] Screen

3. Estimated time

Indicated by the time estimated to complete the job at the top of the currently displayed job list.

4. [Maintenance Info]

Press to display the [Maintnc./Inquiry/Mach. Info] tab on the [Check Status] screen.

5. Switch screens

Press to switch between the [Home] screen and the [Top] screen.

6. [Supplies Info]

Displays the information about supplies, such as the remaining amount of toner.

7. [Tray Paper Settings]

Press to display the [Tray Paper Settings] screen.

8. [Tray Info]/[Interposer Info]

Displays the status of the paper trays and the interposer.

9. [Job List]

Displays current and pending jobs.

10. Home screen image

You can display an image on the [Home] screen, such as a corporate logo. To change the image, see "Displaying an Image on the [Home] Screen", Convenient Functions.

11. [Copier]

Press to make copies.

For details about how to use the copy function, see Copy/ Document Server.

12. [Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see Scan.

13. [Printer]

Press to make settings for using the machine as a printer.

For details about how to make settings for the printer function, see Print.

14. [Document Server]

Press to store or print documents on the machine's hard disk.

For details about how to use the Document Server function, see Copy/ Document Server.

15. /

Press to switch pages when the icons are not displayed on 1 page.

16. Shortcut icon

You can add shortcuts to programs to the [Home] screen. For details about how to register shortcuts, see page 46 "Adding Icons to the [Home] Screen". The program number appears on the bottom of the shortcut icon. For details about examples of shortcuts that you can program, see "Example of programs", Convenient Functions.

Page 48

2. Getting Started

17. [Address Book Management]

Press to display the Address Book.

For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System Settings.

• When an embedded software application is installed, a function icon for the application is displayed on the [Home] screen.

• You can change the order of icons. For details, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

• On the simple screen, up to 8 icons are displayed on each page. Letters and keys are displayed in a larger size, making operations easier. On the standard screen, up to 12 icons are displayed on each page. For details, see "Switching Screen Patterns", Getting Started.

Adding Icons to the [Home] Screen

You can add shortcuts to programs stored in copier or scanner mode.

You can also review icons of functions and embedded software applications that you deleted from the [Home] screen.

• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

• Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the 30th character is replaced with "...".

• For details about how to make a program, see page 52 "Registering Functions in a Program".

• For details about the procedure for registering a shortcut using the [Program] screen, see page 46 "Registering a shortcut to a program to the [Home] screen".

• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details, see "Deleting an Icon on the [Home] Screen", Convenient Functions.

• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

Registering a shortcut to a program to the [Home] screen

You can register shortcuts to programs stored in copier or scanner mode to the [Home] screen. Once you have registered a shortcut, you can recall the program with just one touch.

1. Display the [Copier] or [Scanner] screen.

Page 49

2. Press the [Program] key.

CUP001

3. Press [Program to Home].

4. Select the number of the program you want to register as a shortcut.

5. Press [Yes].

6. Press [Exit].

How to Use the [Home] Screen

• next to a program means that its shortcut is registered in the [Home] screen.

• New shortcut icons are added next to the last position of a shortcut icon in line. If an icon already exists in the last position, the new icon is placed in the first available position from the front of the line.

Adding icons to the [Home] screen using Web Image Monitor

1. Start Web Image Monitor.

For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings.

2. Log in to Web Image Monitor.

3. To add icons to the default [Home] screen, point to [Device Management], and then click

[Device Home Management].

Proceed to Step 5.

4. To add icons to a user's [Home] screen, point to [Customize Screen per User].

5. Click [Edit Icons].

6. Point to [ Icon can be added.] of the position that you want to add, and then click [

Add].

7. Select the function or shortcut icon you want to add.

8. Click [OK] four times.

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CUV110

2. Getting Started

Adding icons to the [Home] screen using the User Tools

In the following procedure, a shortcut to a copier program is registered to the [Home] screen.

1. Press the [User Tools] key.

Press [Edit Home].

3. Press [Add Icon].

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4. Press the [Program] tab.

5. Make sure that [Copier Program] is selected.

How to Use the [Home] Screen

6. Select the program you want to add.

7. Specify the position where [Blank] is displayed.

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2. Getting Started

8. Press [OK].

9. Press the [User Tools] key.

• Press on the upper-right corner of the screen to check the position on the simple screen.

Page 53

How to Use Each Application

The display panel shows the operation status, messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like . Keys appearing as

• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force

The [Top] screen is set as the default screen when the machine is turned on.

The [Home] screen and the screen of each function may differ depending on the optional units that are installed.

cannot be used.

allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

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CUV108

2. Getting Started

Registering Functions in a Program

The number of programs that can be registered is as follows:

• Copier: 25 programs

• Document Server: 25 programs

• Scanner: 25 programs

The following settings can be registered to programs:

Copier:

Color mode, original type, density, Original Settings, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, ID Card Copy, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies

Document Server (on the initial document print screen):

Finishing, Cover/Slip Sheet (except for Main Sheets in Designate / Chapter), Edit / Stamp, 2 Sided / Book, number of prints

Scanner:

Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings and Start No.), Store File (except for User Name, File Name, and Password), Preview, Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice, File Emailing Method

This section explains how to register functions in a program using copier function as an example.

1. Press the [Home] key on the bottom left of the control panel, and press the [Copier] icon

on the [Home] screen.

If the [Copier] icon does not appear, press the icon at the upper right corner of the screen to switch to the menu screen.

2. Edit the copy settings so all functions you want to store in a program are selected.

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3. Press the [Program] key.

CUP001

4. Press [Program].

5. Press the program number you want to register.

Registering Functions in a Program

6. Enter the program name.

7. Press [OK].

8. Press [Exit].

• You can enter up to 34 characters for a program name.

• When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions.

• When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings.

• Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting, see "General Settings", Scan.

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2. Getting Started

• Folder destinations that have protection codes cannot be registered to a program of the scanner mode.

• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten.

• Program numbers with next to them already have settings made for them.

• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see page 46 "Registering a shortcut to a program to the [Home] screen". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

Example of Programs

Copier mode

Program name Program description Effect

Eco copy Specify [Combine 2 Sides] in

[Dup./Combine/Series].

Dated confidential copy

Conference material copy

Magazine copy In [Dup./Combine/Series], specify

Unified-size copy Specify [Mixed Sizes] in [Original

Z-folding copy Specify [Z-fold] in [Finishing]. A3 size paper is folded to A4 size.

In [Edit / Color], specify [CONFIDENTIAL] under [Preset Stamp], and [Date Stamp].

Specify [Combine 2 Sides] in [Dup./ Combine/ Series] and [Staple] in [Finishing].

[Magazine] under [Book], and also specify [Staple: Center] in [Finishing].

Settings] and [Auto Reduce / Enlarge] in the initial display.

You can save paper and toner.

You can increase security awareness by printing "CONFIDENTIAL" and the date on copies.

You can copy conference materials efficiently.

You can save paper. Also, you can perform printing jobs such as producing leaflets in-house instead of having them printed by an outside printing company.

You can print various size copies onto one size of paper, so they are easier to manage.

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Registering Functions in a Program

Program name Program description Effect

Stamping corporate name

Specify [User Stamp] in [Edit / Color].

copy

Thumbnail copy Specify [Combine 1 Side] in [Dup./

Combine/Series].

Storage copy: XXXX

Specify a folder in [Target Folder to Store] in [Store File].

(replace XXXX by a folder name)

Scanner mode

Program name Program description Effect

Easy PDF scan Select [Full Color: Text / Photo] in

[Scan Settings]. In [Send File Type / Name], select [PDF] under [File Type] and enter the business details such as "London branch: daily report" under [File Name].

You can stamp the name of your company on copies of working or architectural drawings. Your company name needs to be preregistered in the machine.

You can copy up to eight pages onto one side of a sheet, so that you can save paper.

You can use folders to organize stored files by user name or intended use.

You can scan documents efficiently.

High compression PDF scan

Select [Full Color: Text / Photo] in [Scan Settings]. In [Send File Type / Name], specify [PDF] in [File Type], and also specify [High Compression PDF] in [PDF File Setting].

Long-term storage scan

In [Send File Type / Name], select [PDF] in [File Type] and [PDF/A] in [PDF File Setting].

Unified-size scan In [Scan Settings], select [Mixed

Original Sizes] in [Scan Size] and specify the finished size of scanned data in [Reduce / Enlarge] under [Edit].

You can compress the data size of scanned documents, so that you can send and store them.

You can easily digitize documents to "PDF/A" file format, which is suitable for long-term storage.

You can skip this procedure to unify the size when reprinting scanned data.

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2. Getting Started

Program name Program description Effect

Digital signature scan

In [Send File Type / Name], specify [PDF] in [File Type], and also specify [Digital Signature].

Dividing file scan Specify [Divide] in [Original Feed

Type].

High resolution scan

In [Send File Type / Name], specify [TIFF] in [File Type]. Also, specify a higher resolution in [Scan Settings].

Batch document scan

Scan to XXXX

(replace XXXX by a destination name)

Select [Batch] in [Original Feed Type].

Select e-mail or folder destinations from the list that is registered in the machine's Address Book, and then specify the scan settings.

You can add a digital signature to an important document such as a contract, so that any data tampering can be detected.

You can scan a multiple page original as one file by splitting it into groups of a specified number of pages.

Scanned documents maintain much of the detail of the originals, but the size of the data may be quite large.

You can apply multiple scans to a large volume of originals and send the scanned originals as a single job.

If you register destinations and scan settings that you use often, you can skip the procedures to specify them when sending a scanned file.

Storage scan: XXXX

(replace XXXX by a

Specify a folder in [Target Folder to Store] in [Store File].

You can use folders to organize stored files by user name or intended use.

folder name)

• Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started.

• The names of programs given above are just examples. You can assign any name to a program according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended.

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DRC126

Turning On/Off the Power

• When you push the main power switch, wait at least 10 seconds after it is confirmed that the main power indicator has lit up or gone out.

The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator goes out. When this is done, machine power is off. Use this switch only when necessary.

Confirm how much power the options draw, and then plug them into an outlet that is nearby but separate from the outlet that the main machine is plugged into.

Turning On the Main Power

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Open the main power switch cover, and push the main power switch.

The main power indicator goes on.

Turning Off the Main Power

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.

• Do not turn off the power while the machine is in operation.

Page 60

2. Getting Started

• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions.

1. Open the main power switch cover, and push the main power switch.

The main power indicator goes out. The main power turns off automatically when the machine shuts down. If the screen on the control panel does not disappear, contact your service representative.

Page 61

Logging In the Machine

When the Authentication Screen is Displayed

If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state, you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent unauthorized usage.

• Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see "Configuring User Authentication", Security Guide.

• User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code".

User Code Authentication Using the Control Panel

If User Code Authentication is active, a screen prompting you to enter a User Code appears.

1. Enter a User Code (up to eight digits), and then press [OK].

Logging In Using the Control Panel

This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

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DRC133

2. Getting Started

1. Press [Login].

2. Enter a Login User Name, and then press [OK].

3. Enter a Login Password, and then press [OK].

When the user is authenticated, the screen for the function you are using appears.

Logging Out Using the Control Panel

This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

• To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine.

1. Press the [Login/Logout] key.

2. Press [Yes].

Page 63

DRC151

Placing Originals

Placing Originals on the Exposure Glass

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF.

Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF.

Placing Originals in the Auto Document Feeder

Be sure not to load the original untidily. Doing so may cause the machine to display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.

Page 64

DRC167

DRC168

2. Getting Started

1. Sensors

2. Original guide

1. Adjust the original guide to the original size.

2. Place the aligned originals squarely face up in the ADF.

Do not stack originals beyond the limit mark.

The first page should be on the top.

1. Limit mark

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3. Copy

CUV108

This chapter describes the basic procedure for making copies.

Basic Procedure

To make copies of originals, place them on the exposure glass or in the ADF.

When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top.

About placing the original on the exposure glass, see Paper Specifications and Adding Paper for details.

About placing the original in the ADF, see Paper Specifications and Adding Paper for details.

To copy onto paper other than plain paper, specify the paper type in [Tray Paper Settings] according to the weight of the paper you are using. For details, see "Changing Tray Paper Settings", Paper Settings.

For details about how to use the Copier function, see page 63 "Basic Procedure".

Basic Procedure

1. Press the [Home] key on the control panel.

2. Press the [Copier] icon on the screen.

If the [Copier] icon does not appear, press the icon at the upper right corner of the screen to switch to the menu screen.

3. Make sure that no previous settings remain.

When there are previous settings remaining, press the [Reset] key.

4. Place the originals.

5. Make desired settings.

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3. Copy

6. Enter the number of copies with the number keys.

The maximum copy quantity that can be entered is 9999.

7. Press the [Start] key.

When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF.

Follow the messages that appear on screen.

8. When the copy job is finished, press the [Reset] key to clear the settings.

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CKN008

Auto Reduce / Enlarge

The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select.

• If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.

This is useful to copy different size originals to the same size paper.

If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). For example, to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper, select a paper tray containing A4 (81/2 × 11) paper, and then press [Auto Reduce / Enlarge]. The image is automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server.

The original sizes and orientations you can use with this function are as follows:

Original location Original size and orientation

Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 81/2 × 13

ADF A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , 11 ×

17 , 81/2 × 11 , 81/2 × 13

For details about how to use the Copier function, see page 66 "Procedure for Auto Reduce / Enlarge".

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3. Copy

Procedure for Auto Reduce / Enlarge

1. Press [Auto Reduce / Enlarge].

2. Select the paper size.

3. Place the originals, and then press the [Start] key.

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CKN009

Duplex Copying

Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin.

There are two types of Duplex.

1 Sided

2 Sided 2 Sided

The resulting copy image will differ according to the orientation in which you place your originals ( or

Original orientation and completed copies

2 Sided

Copies two 1-sided pages on one 2-sided page.

Copies one 2-sided page on one 2-sided page.

To copy on both sides of the paper, select the original and copy orientation according to how you want the printout to appear.

Original Placing originals

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

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3. Copy

Original Placing originals

For details about how to use the Copier function, see page 68 "Procedure for Duplex Copying".

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

Procedure for Duplex Copying

1. Press [Dup./Combine/Series].

2. Make sure that [Duplex] is selected.

3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the

document to be output.

To change the original or copy orientation, press [Orientation].

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CKN011

CKN012

Duplex Copying

4. Press [Original Orientation].

5. Select the original orientation, and then press [OK] twice.

6. Place the originals, and then press the [Start] key.

Specifying the Original and Copy Orientation

Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper.

• Top to Top

• Top to Bottom

For details about how to use the Copier function, see page 69 "Procedure for specifying the original and copy orientation".

Procedure for specifying the original and copy orientation

1. Press [Orientation].

2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided.

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3. Copy

3. Select [Top to Top] or [Top to Bottom] for [Copy:].

4. Press [OK].

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CKN015

CKN016

Combined Copying

This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper.

The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.

Orientation of the original and image position of Combine

The image position of Combine differs according to original orientation and the number of originals to be combined.

• Portrait ( ) originals

• Landscape ( ) originals

Placing originals (originals placed in the ADF)

The default value for the copy order in the Combine function is [From Left to Right]. To copy originals from right to left in the ADF, place them upside down.

• Originals read from left to right

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CKN010

CKN017

CKN014

3. Copy

• Originals read from right to left

One-Sided Combine

Combine several pages onto one side of a sheet.

There are six types of One-Sided Combine.

1 Sided 2 Originals Combine 1 Side

Copies two 1-sided originals to one side of a sheet.

1 Sided 4 Originals Combine 1 Side

Copies four 1-sided originals to one side of a sheet.

1 Sided 8 Originals Combine 1 Side

Copies eight 1-sided originals to one side of a sheet.

2 Sided 2 Pages Combine 1 Side

Copies one 2-sided original to one side of a sheet.

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Combined Copying

2 Sided 4 Pages Combine 1 Side

Copies two 2-sided originals to one side of a sheet.

2 Sided 8 Pages Combine 1 Side

Copies four 2-sided originals to one side of a sheet.

For details about how to use the Copier function, see page 73 "Procedure for one-sided combine".

Procedure for one-sided combine

1. Press [Dup./Combine/Series].

2. Press [Combine].

3. Select [1 Sided] or [2 Sided] for [Original:].

If you selected [2 Sided], you can change the orientation.

4. Press [Combine 1 Side].

5. Select the number of originals to combine.

6. Press [Original Orientation].

7. Select the original orientation, and then press [OK] twice.

8. Select the paper size.

9. Place the originals, and then press the [Start] key.

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CKN074

3. Copy

Two-Sided Combine

Combines various pages of originals onto two sides of one sheet.

There are six types of Two-Sided Combine.

1 Sided 4 Originals Combine 2 Sides

Copies four 1-sided originals to one sheet with 2 pages per side.

1 Sided 8 Originals Combine 2 Sides

Copies eight 1-sided originals to one sheet with 4 pages per side.

1 Sided 16 Originals Combine 2 Sides

Copies 16 1-sided originals to one sheet with 8 pages per side.

2 Sided 4 Pages Combine 2 Sides

Copies two 2-sided originals to one sheet with 2 pages per side.

2 Sided 8 Pages Combine 2 Sides

Copies four 2-sided originals to one sheet with 4 pages per side.

2 Sided 16 Pages Combine 2 Sides

Copies eight 2-sided originals to one sheet with 8 pages per side.

For details about how to use the Copier function, see page 75 "Procedure for two-sided combine".

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Procedure for two-sided combine

1. Press [Dup./Combine/Series].

Press [Combine].

3. Select [1 Sided] or [2 Sided] for [Original:].

Combined Copying

4. Press [Combine 2 Sides].

5. Press [Orientation].

6. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided.

7. Select [Top to Top] or [Top to Bottom] for [Copy:], and then press [OK].

8. Under [Combine:], specify the number of originals to be combined.

9. Press [Original Orientation].

10. Select the original orientation, and then press [OK] twice.

11. Select the paper size.

12. Place the originals, and then press the [Start] key.

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3. Copy

Copying onto Custom Size Paper

Sizes of paper that can be fed from the bypass tray are as follows:

• When the multi bypass banner sheet tray or the banner sheet guide tray is installed:

Horizontal length: 139.7–700.0 mm (5.50–27.55 inches), vertical length: 90.0–330.2 mm (3.55–13.00 inches)

• When the multi bypass banner sheet tray or the banner sheet guide tray is not installed:

Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 90.0–330.2 mm (3.55–13.00 inches)

Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed.

• When prints are delivered to the upper tray of Finisher SR5070 or Booklet Finisher SR5080:

Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 100.0–330.2 mm (3.94–13.00 inches)

When the SR5000 series output tray for banner sheet is installed, you can copy onto paper that has a horizontal length of 139.7–700.0 mm (5.50–27.55 inches).

• When prints are delivered to the shift tray of Finisher SR5070 or Booklet Finisher SR5080:

Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 139.7–330.2 mm (5.50–13.00 inches)

When the SR5000 series output tray for banner sheet is installed, you can copy onto paper that has a horizontal length of 139.7–700.0 mm (5.50–27.55 inches).

• When prints are delivered to the upper tray or the shift tray of Finisher SR4120 or Booklet Finisher SR4130:

Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 90.0–330.2 mm (3.55–13.00 inches)

When the SR4000 series output tray for banner sheet is installed, you can copy onto paper that has a horizontal length of 139.7–700.0 mm (5.50–27.55 inches)

For details about how to use the Copier function, see page 76 "Procedure for Copying onto Custom Size Paper".

Procedure for Copying onto Custom Size Paper

1. Load the paper face up in the bypass tray.

The bypass tray ( ) is automatically selected.

2. Press the [ ] key.

3. Press [Paper Size].

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4. Press [Custom Size].

5. Enter the horizontal size with the number keys, and then press [ ].

6. Enter the vertical size with the number keys, and then press [ ].

7. Press [OK] twice.

8. Place the originals, and then press the [Start] key.

Copying onto Custom Size Paper

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CJF005

3. Copy

Copying onto Envelopes

This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray, paper trays, or the wide LCT.

Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see "Recommended Paper Sizes and Types", Paper Specifications and Adding Paper.

About handling envelopes, supported envelope types, and how to load envelopes, see Paper Specifications and Adding Paper for details.

• The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1 sided 2 sided:TtoT] to cancel the setting.

To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal and vertical length of the envelope.

: Horizontal

: Vertical

Be sure to include the fully open flap in the horizontal dimension.

For details about how to use the Copier function, see page 79 "Procedure for Copying onto Envelopes from the Bypass Tray" and page 79 "Procedure for Copying onto Envelopes from the Paper Tray or the Wide LCT".

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Copying onto Envelopes

Procedure for Copying onto Envelopes from the Bypass Tray

1. Load the envelopes face up in the bypass tray.

The bypass tray ( ) is automatically selected.

2. Press the [ ] key.

3. Press [Paper Size].

4. Specify the envelope size, and then press [OK].

5. Press [Paper Type].

6. Select [Envelope].

7. Press [OK] twice.

8. Place the originals, and then press the [Start] key.

Procedure for Copying onto Envelopes from the Paper Tray or the Wide LCT

Before using this function, specify the paper size and type under [Tray Paper Settings]. For the paper type, select [Envelope]. For details, see "Changing Tray Paper Settings", Paper Settings.

1. Select the paper tray where the envelopes are loaded.

2. Place the originals, and then press the [Start] key.

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CKN018

CKN019

3. Copy

Sort

The machine assembles copies as sets in sequential order.

Depending on your model and which options are installed on it, some of these functions might not be available. For details, see "Functions Requiring Optional Configurations", Getting Started.

• You cannot use the bypass tray with Rotate Sort.

Sort/Shift Sort

Copies are assembled as sets in sequential order.

To use Shift Sort, a finisher is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.

Rotate Sort

Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray.

To use the Rotate Sort function, two paper trays loaded with paper of the same size and type, but in different orientation ( ), are required.

For details, see "Changing Tray Paper Settings", Paper Settings.

For details about how to use the Copier function, see page 81 "Procedure for Sort".

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Procedure for Sort

1. Press [Finishing].

2. Press [Finisher].

3. Select [Sort] or [Rotate Sort], and then press [OK].

Sort

4. Enter the number of copy sets using the number keys.

5. Place the originals.

To confirm the type of finishing, press the [Sample Copy] key.

6. Press the [Start] key.

Changing the Number of Sets

You can change the number of copy sets during copying.

• This function can be used only when the Sort function is selected.

For details about how to use the Copier function, see page 82 "Procedure for changing the number of sets".

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3. Copy

Procedure for changing the number of sets

1. While "Copying..." is displayed, press the [Stop] key.

2. Enter the number of copy sets with the number keys.

Press [Continue].

Copying starts again.

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Storing Data in the Document Server

The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions.

You can check the stored documents on the Document Server screen. For details about the Document Server, see page 115 "Storing Data".

1. Press [Store File].

2. Enter a user name, file name, or password if necessary.

3. Specify a folder in which to store the document if necessary.

4. Press [OK].

5. Place the originals.

6. Make the scanning settings for the original.

7. Press the [Start] key.

Stores scanned originals in memory and makes one set of copies. If you want to store another document, do so after copying is complete.

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3. Copy

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4. Print

This chapter describes frequently used printer functions and operations. For information not included in this chapter, see Print available on our website.

Quick Install

You can install the printer drivers easily from the CD-ROM provided with this machine.

Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set.

• Manage Printers permission is required to install the drivers. Log on as an Administrators group member.

1. Click [Quick Install] on the installer screen.

2. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the agreement.], and then click [Next >].

3. Click [Next >].

4. Select the machine model you want to use in the [Select Printer] dialog box.

5. Click [Install].

6. When the port setting screen appears, specify a port.

7. Configure the user code, default printer, and shared printer as necessary.

8. Click [Continue].

The installation starts.

9. Click [Finish].

When you are prompted to restart your computer, restart it by following the instructions that appear.

10. Click [Exit] in the first window of the installer, and then take out the CD-ROM.

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4. Print

Displaying the Printer Driver Properties

This section explains how to open the printer driver properties from [Devices and Printers].

• Manage Printers permission is required to change the printer settings. Log on as an Administrators group member.

• You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printer properties].

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Standard Printing

• Duplex printing is selected as the default setting. If you want to print on only one side, select [Off] for the two-sided printing setting.

• If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed.

When Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. Select the [Frequently Used Settings] tab.

5. In the "Job Type:" list, select [Normal Print].

6. In the "Document Size:" list, select the size of the original to be printed.

7. In the "Orientation" area, select [Portrait] or [Landscape] as the orientation of the

original.

8. In the "Input Tray:" list, select the paper tray that contains the paper you want to print

onto.

If you select [Auto Tray Select] in the "Input Tray:" list, the paper tray is automatically selected according to the paper size and type specified.

9. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray.

10. Select [Color] or [Black and White] in the "Color/Black and White:" list.

11. If you want to print multiple copies, specify a number of sets in the "Copies:" box.

12. Click [OK].

13. Start printing from the application's [Print] dialog box.

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4. Print

Printing on Both Sides of Sheets

This section explains how to print on both sides of each page using the printer driver.

• The paper types that can be printed on both sides are as follows:

• Plain, Recycled, Letterhead, Preprinted, Prepunched, Yellow, Green, Blue, Ivory, Orange, Pink, Red, Gray, Coated Paper: Gloss Print, Coated (Glossy), Coated (Matte), Metallic/ Pearl, Synthetic, Textured

When Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. Click the [Frequently Used Settings] tab.

You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the "Menu:" box.

5. Select the method for binding the output pages in the "2 sided:" list.

6. Change any other print settings if necessary.

7. Click [OK].

8. Start printing from the application's [Print] dialog box.

Types of Two-sided Printing

You can select which way the bound pages open by specifying which edge to bind.

Orientation Open to Left Open to Top

Portrait

Landscape

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Combining Multiple Pages into Single Page

This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet.

When Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. Click the [Frequently Used Settings] tab.

You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the "Menu:" box.

5. Select the combination pattern in the "Layout:" list, and then specify the method for

combining pages in the "Page Order:" list.

To draw a border line around each page, select the [Draw Frame Border] check box in [2 Sided/ Layout/Booklet] in the [Detailed Settings] tab.

6. Change any other print settings if necessary.

7. Click [OK].

8. Start printing from the application's [Print] dialog box.

Types of Combine Printing

This function allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to specify a page ordering pattern for the combination. When combining 4 or more pages onto a single sheet of paper, four patterns are available.

The following illustrations show example page ordering patterns for 2- and 4-page combinations.

2 Pages per Sheet

Orientation

Portrait

From Left to Right/Top to

Bottom

From Right to Left/Top to

Bottom

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4. Print

Orientation

Landscape

4 Pages per Sheet

Right, then Down Down, then Right Left, then Down Down, then Left

From Left to Right/Top to

Bottom

From Right to Left/Top to

Bottom

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DRC135

Printing on Envelopes

Configure the paper settings appropriately using both the printer driver and the control panel.

Configuring Envelope Settings Using the Control Panel

1. Load envelopes in the paper tray.

About how to load envelopes, see Paper Specifications and Adding Paper for details.

2. Press the [Paper Setting] key.

3. Select the paper tray in which the envelopes are loaded.

4. Press [Manual Paper Settings].

5. Press [Envelope] in the "Paper Type" area, and then select the appropriate item in the

"Paper Thickness" area.

6. Press the [Paper Size] tab.

7. Select the envelope size, and then press [OK].

8. Press [OK].

9. Press the [Paper Setting] key.

Printing on Envelopes Using the Printer Driver

• If you are printing on a registered custom paper, make the correct paper settings for the custom paper on the printer driver. For details about custom paper, see "Registering a Custom Paper", Paper Settings.

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4. Print

When using the PCL 6 printer driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. In the "Document Size:" list, select the envelope size.

5. In the "Input Tray:" list, select the paper tray where the envelopes are loaded.

6. In the "Paper Type:" list, select [Envelope].

7. Change any other print settings if necessary.

8. Click [OK].

9. Start printing from the application's [Print] dialog box.

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Saving and Printing Using the Document Server

The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary.

• Do not cancel the file transfer process while the data is being sent to the Document Server. The process may not be canceled properly. If you accidentally cancel a print job, use the control panel of the machine to delete the transferred data. For details about how to delete documents that are stored in the Document Server, see "Deleting Stored Documents", Copy/ Document Server, or Web Image Monitor Help.

• Up to 3,000 files can be stored in the Document Server. New files cannot be stored when 3,000 files have already been stored. Even if less than 3,000 files are stored, new files cannot be stored when

• The number of pages in a document exceeds 3,000.

• The total number of stored pages in the machine and the sent data has reached 15,000 (It may be fewer depending on the print data).

• The hard disk is full.

• Data stored in the Document Server is specified to be deleted after three days (72 hours) by the factory default. We recommend you back up the data.

You can send data created on a client computer to the Document Server.

Storing Documents in Document Server

• If the machine is not used as the Document Server, the maximum number of the documents that can be stored in the server may be less than the number described in the specification.

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. In the "Job Type:" list, click [Document Server].

5. Click [Details...].

6. Enter a user ID, file name, password, and user name as required.

7. Specify the folder number to store the document in the "Folder Number" box.

When "0" is specified in the "Folder Number:" box, documents will be saved in the Shared folder.

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4. Print

8. If the folder is protected by a password, enter the password in the "Folder Password:"

box.

9. Click [OK].

10. Change any other print settings if necessary.

11. Click [OK].

12. Start printing from the application's [Print] dialog box.

• You can print the documents stored in the Document Server using the control panel. For details, see "Printing Stored Documents", Copy/ Document Server.

Managing Documents Stored in Document Server

You can view or delete the documents stored in the machine's Document Server using Web Image Monitor from a client computer connected to the network.

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5. Scan

CUV108

This chapter describes frequently used scanner functions and operations. For information not included in this chapter, see Scan available on our website.

Basic Procedure When Using Scan to Folder

• Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan, and confirm the details of the destination computer. See also "Registering Folders", Connecting the Machine/ System Settings, and register the address of the destination computer to the address book.

For details about how to use the Scanner function, see page 95 "Basic Procedure When Using Scan to Folder".

Basic Procedure When Using Scan to Folder

1. Press the [Home] key on the control panel.

2. Press the [Scanner] icon on the screen.

If the [Scanner] icon does not appear, press the switch to the menu screen.

3. Make sure that no previous settings remain.

If a previous setting remains, press the [Reset] key.

icon at the upper right corner of the screen to

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5. Scan

4. Press the [Folder] tab.

5. Place originals.

6. If necessary, specify the scan settings according to the original to be scanned.

Example: Scanning the document in color/duplex mode, and saving as a PDF file.

• Press [Scan Settings], press [Full Color: Text / Photo] in the [Original Type] tab, and then press [OK].

• Press [Original Feed Type], press [2 Sided Original], and then press [OK].

• Press [Send File Type / Name], press [PDF], and then press [OK].

For information about other settings, see the each section.

7. Specify the destination.

You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations", Scan.

8. Press the [Start] key.

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information

The following procedures explain how to create a shared folder on a computer running Windows, and how to confirm the computer's information. In these examples, Windows 7 is the operating system, and the computer is a member in a network domain. Write down the confirmed information.

Step 1: Confirming the user name and computer name

Confirm the user name and the name of the computer you will send scanned documents to.

1. On the [Start] menu, point to [All Programs], click [Accessories], and then click

[Command Prompt].

2. Enter the command "ipconfig/all", and then press the [Enter] key.

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Basic Procedure When Using Scan to Folder

3. Confirm the name of the computer.

The computer's name is displayed under [Host Name].

You can also confirm the IPv4 address. The address displayed under [IPv4 Address] is the IPv4 address of the computer.

4. Enter the command "set user", and then press the [Enter] key.

Be sure to put a space between "set" and "user".

5. Confirm the user name.

The user name is displayed under [USERNAME].

Step 2: Creating a shared folder on a computer running Microsoft Windows

Create a shared destination folder in Windows and enable sharing. In the following procedure, a computer which is running under Windows 7 and participating in a domain is used as an example.

• You must log in as an Administrators group member to create a shared folder.

• If "Everyone" is left selected in Step 6, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users. Use the following procedure to remove "Everyone" and specify user access rights.

1. Create a folder, just as you would create a normal folder, in a location of your choice on

the computer.

2. Right-click the folder, and then click [Properties].

3. On the [Sharing] tab, click [Advanced Sharing...].

4. Select the [Share this folder] check box.

5. Click [Permissions].

6. In the [Group or user names:] list, select "Everyone", and then click [Remove].

7. Click [Add...].

8. In the [Select Users, Computers, Service Accounts, or Groups] window, click

[Advanced...].

9. Specify one or more object types, select a location, and then click [Find Now].

10. From the list of results, select the groups and users you want to grant access to, and then

click [OK].

11. In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK].

12. In the [Group or user names:] list, select a group or user, and then, in the [Allow] column

of the permissions list, select either the [Full Control] or [Change] check box.

Configure the access permissions for each group and user.

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5. Scan

13. Click [OK].

Step 3: Specifying access privileges for the created shared folder

If you want to specify access privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows:

1. Right-click the folder created in Step 2, and then click [Properties].

2. On the [Security] tab, click [Edit...].

3. Click [Add...].

4. In the [Select Users, Computers, Service Accounts, or Groups] window, click

[Advanced...].

5. Specify one or more object types, select a location, and then click [Find Now].

6. From the list of results, select the groups and users you want to grant access to, and then

click [OK].

7. In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK].

8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column

of the permissions list, select either the [Full Control] or [Modify] check box.

9. Click [OK].

Registering an SMB Folder

1. Press the [Home] key on the lower left of the control panel.

2. Press the [Address Book Management] icon on the [Home] screen.

3. Check that [Program / Change] is selected.

4. Press [New Program].

5. Press [Change] under "Name".

The name entry display appears.

6. Enter the name, and then press [OK].

7. Press [ Next].

Ricoh Pro C5200s, Pro C5210s User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

How to Read the Manuals

Symbols Used in the Manuals

Model-Specific Information

Names of Major Features

1. What You Can Do with This Machine

Searching by What You Want to Do

Reducing my Costs

Using Scanned Files on the Computer

Registering Destinations

Operating the Machine More Effectively

What You Can Do with This Machine

Customizing the [Home] Screen

Making Copies Using Various Functions

Printing Data Using Various Functions

Utilizing Stored Documents

Connecting Two Machines for Copying

Using the Scanner in a Network Environment

Embedding Text Information in Scanned Files

Preventing Information Leakage (Security Functions)

Centrally Controlling Scan Conditions and Distribution

Monitoring and Setting the Machine Using a Computer

Preventing Unauthorized Copying

2. Getting Started

Guide to Names and Functions of Components

Guide to Functions of the Attention Light

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options

Removing prints from Finisher SR4120 or Booklet Finisher SR4130 during printing

Removing prints from Finisher SR5070 or Booklet Finisher SR5080 during printing

When using the Z-fold function with Finisher SR4120 or Booklet Finisher SR4130 and Multi-folding unit

When using the Z-fold function with Finisher SR5070 or Booklet Finisher SR5080 and Multi-folding unit

When printing on thin paper with Finisher SR5070 or Booklet Finisher SR5080

Precautions for using Finisher SR4120 or Booklet Finisher SR4130

Guide to the Names and Functions of the Machine's Control Panel

Changing the Display Language

How to Use the [Home] Screen

Displaying the [Home] Screen

How to Use the [Top] Screen and the [Home] Screen

Adding Icons to the [Home] Screen

Registering a shortcut to a program to the [Home] screen

Adding icons to the [Home] screen using Web Image Monitor

Adding icons to the [Home] screen using the User Tools

How to Use Each Application

How to Use Each Application

Registering Functions in a Program

Example of Programs

Turning On/Off the Power

Turning On the Main Power

Turning Off the Main Power

Logging In the Machine

When the Authentication Screen is Displayed

User Code Authentication Using the Control Panel

Logging In Using the Control Panel

Logging Out Using the Control Panel

Placing Originals

Placing Originals on the Exposure Glass

Placing Originals in the Auto Document Feeder

3. Copy

Basic Procedure

Basic Procedure

Auto Reduce / Enlarge

Procedure for Auto Reduce / Enlarge

Duplex Copying

Procedure for Duplex Copying

Specifying the Original and Copy Orientation

Procedure for specifying the original and copy orientation

Combined Copying

One-Sided Combine

Procedure for one-sided combine

Two-Sided Combine

Procedure for two-sided combine

Copying onto Custom Size Paper

Procedure for Copying onto Custom Size Paper

Copying onto Envelopes

Procedure for Copying onto Envelopes from the Bypass Tray