Ricoh Pro 8110s, Pro 8120s Owner's Manual

User Guide

Easy Search

Getting Started

Copy

Print

Scan

Document Server

Web Image Monitor

Adding Paper and Toner

Troubleshooting

For information not in this manual, refer to the HTML/PDF files on the supplied

CD-ROM.

For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

Guide to the Names and Functions of the Machine's Control Panel

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5

6

7

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21	20 191817	16 15	14	13

111Display panel

Displays keys for each function, operation status, or messages. See "How to Use the Screens on the Control Panel", Getting Started .

222[Reset] key

Press to clear the current settings.

333[Program] key (copier, Document Server, and scanner mode)

••Press to register frequently used settings, or to recall registered settings. See "Registering Frequently Used Functions", Convenient Functions .

••Press to program defaults for the initial display when modes are cleared or reset, or immediately after the main power switch is turned on.

See "Changing the Default Functions of the Initial Screen", Convenient Functions .

444[Interrupt] key

Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server .

555Main power indicator

The main power indicator goes on when you turn on the main power switch.

666[Energy Saver] key

Press to switch to and from Low Power mode or Sleep mode. See "Saving Energy", Getting Started . When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the

[Energy Saver] key flashes slowly.

777[Login/Logout] key

Press to log in or log out.

888[User Tools] key

Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting the Machine/ System Settings .

You can find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See "Checking Inquiry Using the User Tools",

Maintenance and Specifications .

999[Paper Setting] key

Specify settings for the paper tray. See Paper Settings .

1111[Counter] key

Press to check or print the counter value. See

"Counter", Maintenance and Specifications .

1111[Language] key

Press to change the language of the display. See "Changing the Display Language", Getting Started .

1111[Simple Screen] key

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started .

1111[ # ] key (Enter key)

Press to confirm values entered or items specified.

1111[Start] key

Press to start copying, printing, scanning, or sending.

1111[Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets.

See "Sample Copy", Copy/ Document Server

.

1111[Stop] key

Press to stop a job in progress, such as copying, scanning or printing.

1111[Clear] key

Press to delete a number entered.

1111Number keys

Use to enter the numbers for copies and data for the selected function.

1111Data In indicator (printer mode)

Flashes when the machine is receiving print jobs from a computer. See Print .

2222[Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

2222Function keys

No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. For details, see "Configuring function keys", Getting Started

.

2222[Home] key

Press to display the [Home] screen. For details, see "How to Use the [Home] Screen".

2222Screen brightness slider

Adjusts display panel brightness.

2222Media access lamp

Lights up when a memory storage device is inserted in the media slot.

2222Media slots

Use to insert an SD card or a USB flash memory device.

Simple Screen

When you press the {Simple Screen} key, the screen changes to the simple screen. Letters and keys are displayed at a larger size, making operations easier.

Certain keys do not appear on the simple screen.

Quick Reference Copy Guide

Tips

Paper Size

Paper Size

You can check the paper

size using the scale on the exposure glass.

Auto Image Density

Dark texture originals will be copied so that background will not be reproduced.

Auto Paper Select

Selects a suitable size of paper automatically.

How to make Copies...

(Placing Originals, Paper Specifications and Adding Paper, Basic Copying)

APress the {Home} key on the bottom left of the control panel, and press the [Copier] icon on the [Home] screen.

BPress the {Reset} key.

CPlace the originals.

• Exposure Glass

(Face down)

	•	Auto Document
		Feeder (Face up)
D	Make desired settings.

EEnter the number of copies.

FPress the {Start} key.

How to Reduce/Enlarge... (Basic Copying)

Auto Reduce/Enlarge

APress [Auto Reduce /

Enlarge].

BSelect the paper size.

CPlace the originals, and then press the {Start} key.

Preset Reduce/Enlarge

APress [Reduce/ Enlarge].

BSelect a ratio, and then press [OK].

CPlace the originals, and then press the {Start} key. (Paper size is selected automatically.)

How to save paper... (Basic Copying)

ASee if original is 1-sided or 2-sided (duplex).

BPress [Dup./ Combine/ Series].

CSelect the original and copy types and/or the orientation.

DPlace the originals, and then press the {Start} key.

Duplex

1-Sided →2-Sided

Copies two 1-sided pages on one 2-sided page.

2-Sided →2-Sided

Copies one 2-sided page on one 2-sided page.

Combine

1-sided Combine

Copies multiple 1-sided or 2-sided originals on one side of copy paper.

2-sided Combine
Copies multiple 1-sided originals									Copies multiple 2-sided originals
on two sides of copy paper.									on two sides of copy paper.

For more functions on Combine, see "Basic Copying", Copy/ Document Server .

How to finish your document... (Basic Copying)

Staple

ASelect one of the stapling positions (Copies will be sorted automatically).

BEnter the number of copy sets.

CPlace the originals, and then press the {Start} key.

Punch

ASelect one of the punch hole positions (Copies will be hole punched).

BEnter the number of copy sets.

CPlace the originals, and then press the {Start} key.

Staple and Punch can be done at the same time.

Availability of finishing depends on your configuration.

Document Server

(Basic Copying)

Why use it...

•To store often used documents centrally and print on demand.

•To reduce network load.

How to use in copy mode...

APress [Store File].

BEnter a file name, user name, or password if necessary.

CSpecify a folder in which to store the document if necessary.

DPress [OK].

EPlace the originals.

FMake the scanning settings for the original.

GPress the {Start} key.

The machine stores scanned originals in memory and makes one set of copies. To find your document, press the {Home}

key on the bottom left of the control panel, and press the [Document Server] icon on the [Home] screen.

For more functions on Document Server, see "Document Server", Copy/ Document

Server .

Advanced features

Reduce/Enlarge

•Zoom: You can specify the reproduction ratio in increments of 1%.

•Magnification: You can specify the horizontal and vertical reproduction ratios, individually.

Series Copies

•Separately copies the front and back of a 2-sided original onto two sheets.

Booklet/Magazine

• Copies two or more originals in page order.

(Basic Copying, Advanced Copying)

Edit/Stamp

•Image Repeat/Double Copies: The original image is copied repeatedly.

•Centering: Moves image to center.

•Erase: Erases the center and/or all four sides of the original image.

•Stamps: Copies with the date, page numbers, etc.

Cover/Slip Sheet

•Front Cover / Back Cover: Creates cover sheets.

•Designate: Copies certain pages of the original onto designation sheets.

Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .

Quick Reference Scanner Guide

To use the scanner functions, several settings must be made beforehand. For details about these settings,

see "Accessing UserTools", Connecting the Machine/ System Settings and Scan on the supplied CD-ROM.

How to scan...

Available scan functions:

AScan to E-mail

BScan to Folder (SMB/FTP/NCP)

CScan Using WSD (Web Services on Devices)

DStore to Hard Disk

ESave to Memory Storage Device

FScan to Delivery Server

GScan via TWAIN Driver

For details about C, E, F, and G, see Scan on the supplied CD-ROM.

How to use Scan to E-mail/Scan to Folder...

(Basic Procedure for Sending Scan Files by Email.

Basic Procedure When Using Scan to Folder)

APress the {Home} key on the lower left of the control panel, and press the [Scanner] icon on the [Home] screen.

BMake sure that no previous settings

remain. If a previous setting remains, press the {Reset} key.

CPress the [E-mail] or [Folder] tab.

DPlace originals.

EIf necessary, specify the scan settings according to the original to be scanned.

FIf necessary, press [Send File Type / Name] to specify settings such as file name and file format.

GSpecify the destination(s). You can specify multiple destinations.

For scan to e-mail:

Before you select destination(s), make sure you have selected [To]. If necessary, press [Cc] or [Bcc], and then select destination(s).

HFor scan to e-mail only

Specify the e-mail sender.

Depending on the security settings, the logged-in user may be specified as [Sender Name].

•To specify the e-mail sender, press

[Sender Name].

•Select a sender.

•Press [OK].

•For reception confirmation e-mail, press

[Recept. Notice].

IFor scan to e-mail only

Enter a subject line if necessary.

•Press [Subject].

•Enter the subject.

•Press [OK].

JPress the {Start} key.

How to save to the machine's hard disk...

(Storing and Saving the Scanned Documents)

APress the {Home} key on the lower left of the control panel, and press the [Scanner] icon on the [Home] screen.

BMake sure that no previous settings

remain. If a previous setting remains, press the {Reset} key.

CPlace originals.

DPress [Store File].

EPress [Store to HDD].

FIf necessary, specify the stored file's information, such as [User Name], [File Name], [Password], and [Select Folder].

GPress [OK].

HIf necessary, press [Scan Settings] to specify scanner settings such as resolution and scan size.

IPress the {Start} key.

For details about saving to a memory storage device, see "Storing the Scanned Documents to a USB Flash Memory Device or SD Card", Scan on the supplied CD-ROM.

Why use it?

To store scanned files in the hard disk of the machine for later (shared) use. (See Scan .)

Displaying a list of files stored on the machine's hard disk

(Storing and Saving the Scanned Documents)

APress the {Home} key on the lower left of the control panel, and press the [Scanner] icon on the [Home] screen.

BPress [Select Stored File].

CSpecify the folder in which to save the stored files.

The list of stored files is displayed.

Registering an E-mail destination...

(Registering Addresses and Users, Connecting the Machine/ System Settings )

APress the {User Tools} key.

BPress [Address Book Mangmnt].

CCheck that [Program / Change] is selected.

DSelect the name whose e-mail address you want to register. Press the name key, or enter the registered number using the number keys.

EPress [E-mail].

FPress [Change] under "E-mail Address".

GEnter the e-mail address.

HPress [OK].

IPress [OK].

JPress [Exit].

KPress the {User Tools} key.

For details about registering folders, see "Registering Addresses and Users", Connecting the Machine/ System Settings .

Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .

TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................	6
Symbols Used in the Manuals.......................................................................................................................	6
Model-Specific Information...............................................................................................................................	7
Names of Major Features..................................................................................................................................	8
1. Easy Search
Searching by What You Want to Do................................................................................................................	9
Reducing my Costs.........................................................................................................................................	9
Converting Documents to Electronic Formats Easily.................................................................................	10
Registering Destinations...............................................................................................................................	11
Operating the Machine More Effectively..................................................................................................	11
What You Can Do with This Machine............................................................................................................	13
Customizing the [Home] Screen.................................................................................................................	13
Making Copies Using Various Functions...................................................................................................	14
Printing Data Using Various Functions........................................................................................................	15
Utilizing Stored Document..........................................................................................................................	16
Connecting Two Machines for Copying....................................................................................................	17
Using the Scanner in a Network Environment...........................................................................................	18
Embedding Text Information in Scanned Files...........................................................................................	18
Preventing Information Leakage (Security Functions)...............................................................................	19
Centrally Controlling Scan Conditions and Distribution...........................................................................	20
Monitoring and Setting the Machine Using a Computer.........................................................................	20
Preventing Unauthorized Copying.............................................................................................................	21
2. Getting Started
Guide to Names and Functions of Components............................................................................................	23
Guide to Functions of the Attention Light....................................................................................................	26
Guide to Functions of the Machine's Options................................................................................................	29
Guide to Functions of the Machine's External Options.............................................................................	29
Changing the Display Language....................................................................................................................	31
How to Use the [Home] Screen......................................................................................................................	32
Adding Icons to the [Home] Screen...........................................................................................................	33
Registering Frequently Used Functions...........................................................................................................	37
Registering Functions in a Program............................................................................................................	37
Turning On/Off the Power..............................................................................................................................	43

1

Turning On the Main Power........................................................................................................................	43
Turning Off the Main Power........................................................................................................................	43
Logging In the Machine...................................................................................................................................	45
When the Authentication Screen is Displayed..........................................................................................	45
User Code Authentication Using the Control Panel..................................................................................	45
Logging In Using the Control Panel............................................................................................................	45
Logging Out Using the Control Panel.........................................................................................................	46
Placing Originals..............................................................................................................................................	47
Placing Originals on the Exposure Glass...................................................................................................	47
Placing Originals in the Auto Document Feeder.......................................................................................	47
3. Copy
Basic Procedure................................................................................................................................................	49
Auto Reduce / Enlarge....................................................................................................................................	51
Duplex Copying...............................................................................................................................................	53
Specifying the Original and Copy Orientation.........................................................................................	55
Combined Copying.........................................................................................................................................	57
One-Sided Combine...................................................................................................................................	58
Two-Sided Combine....................................................................................................................................	59
Copying onto Custom Size Paper from the Multi Bypass Tray (Tray 7)......................................................	62
Copying onto Envelopes.................................................................................................................................	63
Copying onto Envelopes from the Multi Bypass Tray (Tray 7)................................................................	63
Copying onto Envelopes from the Wide Large Capacity Tray................................................................	64
Sort....................................................................................................................................................................	65
Changing the Number of Sets....................................................................................................................	65
Storing Data in the Document Server.............................................................................................................	67
4. Print
Quick Install......................................................................................................................................................	69
Displaying the Printer Driver Properties..........................................................................................................	70
Standard Printing..............................................................................................................................................	71
When Using the PCL 6 Printer Driver..........................................................................................................	71
Printing on Both Sides of Sheets......................................................................................................................	72
When Using the PCL 6 Printer Driver..........................................................................................................	72
Types of 2 sided Printing.............................................................................................................................	72

2

Combining Multiple Pages into Single Page..................................................................................................	73
When Using the PCL 6 Printer Driver..........................................................................................................	73
Types of Combine Printing..........................................................................................................................	73
Printing on Envelopes.......................................................................................................................................	75
Configuring Envelope Settings Using the Control Panel...........................................................................	75
Printing on Envelopes Using the Printer Driver...........................................................................................	75
Saving and Printing Using the Document Server...........................................................................................	77
Storing Documents in Document Server.....................................................................................................	77
Managing Documents Stored in Document Server...................................................................................	78
5. Scan
Basic Procedure When Using Scan to Folder................................................................................................	79
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.......................................................................................................................................................................	80
Registering an SMB Folder.........................................................................................................................	82
Deleting an SMB Registered Folder...........................................................................................................	85
Entering the Path to the Destination Manually...........................................................................................	86
Basic Procedure for Sending Scan Files by E-mail........................................................................................	87
Registering an E-mail Destination...............................................................................................................	88
Deleting an E-mail Destination....................................................................................................................	89
Entering an E-mail Address Manually........................................................................................................	90
Basic Procedure for Storing Scan Files...........................................................................................................	91
Checking a Stored File Selected from the List............................................................................................	92
Specifying the File Type...................................................................................................................................	93
Specifying Scan Settings.................................................................................................................................	94
6. Document Server
Storing Data......................................................................................................................................................	95
Printing Stored Documents...............................................................................................................................	97
7. Web Image Monitor
Displaying Top Page........................................................................................................................................	99
8. Adding Paper and Toner
Loading Paper................................................................................................................................................	101
Precautions for Loading Paper.................................................................................................................	101
Loading Paper into Tray 1........................................................................................................................	103

3

Loading Paper into Trays 2 and 3...........................................................................................................	104
Loading Paper into the Multi Bypass Tray (Tray 7)................................................................................	105
Loading Paper into the Large Capacity Tray..........................................................................................	108
Loading Paper into the Wide Large Capacity Tray................................................................................	109
Loading Paper into the Interposer............................................................................................................	111
Loading Cover Sheets into the Interposer of the Perfect Binder.............................................................	112
Loading Orientation-fixed Paper or Two-sided Paper...........................................................................	114
Recommended Paper....................................................................................................................................	118
Recommended Paper Sizes and Types...................................................................................................	118
Paper Storage............................................................................................................................................	137
Registering a Custom Paper..........................................................................................................................	138
Selecting the Paper's Name from the Paper Library...............................................................................	138
Registering a Paper Whose Paper Name is Not Displayed in the Paper Library................................	139
Registering a New Custom Paper by Modifying an Existing Paper......................................................	142
Adding Toner.................................................................................................................................................	145
Sending Scanned Documents When Toner Has Run Out......................................................................	147
Disposing of Used Toner...........................................................................................................................	148
Menu Items and Functions............................................................................................................................	149
9. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................	153
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing.....................................................	155
When the Machine Makes a Beeping Sound.............................................................................................	157
When You Have Problems Operating the Machine...................................................................................	158
When Multiple Functions Cannot Be Executed Simultaneously............................................................	165
Messages Displayed When Using the Copy/Document Server Function................................................	166
When Using the Connect Copy Function................................................................................................	170
Messages Displayed When Using the Printer Function..............................................................................	173
Messages Displayed on the Control Panel When Using the Printer Function......................................	173
Messages Printed on the Error Logs or Reports When Using the Printer Function...............................	177
Messages Displayed When Using the Scanner Function...........................................................................	190
Messages Displayed on the Control Panel When Using the Scanner Function...................................	190
Messages Displayed on the Client Computer.........................................................................................	200
When Other Messages Appear...................................................................................................................	207

4

When There Is a Problem Scanning or Storing Originals......................................................................	209
When the Home Screen Cannot Be Edited.............................................................................................	209
When the Address Book Is Updated.......................................................................................................	210
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................	211
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................	212
When Problems Occur While Logging In...............................................................................................	213
When the User Lacks Privileges to Perform an Operation.....................................................................	214
When the LDAP Server Cannot Be Used.................................................................................................	214
INDEX...........................................................................................................................................................	217

5

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Indicates instructions stored in a file on a provided CD-ROM. (mainly Europe)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 7 "Model-Specific Information".

6

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

CWW201

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe)

If the label contains the following, your machine is a region A model:

•CODE XXXX -67

•220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17, -57

•208–240 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

7

Names of Major Features

In this manual, major features of the machine are referred to as follows:

•Auto Document Feeder ADF

•LCIT RT5070 Large Capacity Tray (LCT)

•LCIT RT5080 Wide Large Capacity Tray (Wide LCT)

•Multi-Folding Unit FD5020 Multi-folding unit

•Decurl Unit DU5030 Decurl unit

•Ring Binder RB5020 Ring binder

•Perfect Binder GB5010 Perfect binder

•Trimmer Unit TR5040 Trimmer

8

1. Easy Search

You can search for a description by what you want to do.

Searching by What You Want to Do

You can search for a procedure by what you want to do.

Reducing my Costs

BRL059S

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server.

Printing multi-page documents on a single sheet (Combine)

See "Combined Copying", Copy/ Document Server.

Checking how much paper is saved ([Information] screen)

See "How to Use the [Information] Screen", Getting Started.

Reducing electricity consumption

See "Saving Energy", Getting Started.

See "Timer Settings", Connecting the Machine/ System Settings.

9

1. Easy Search

Converting Documents to Electronic Formats Easily

BQX138S

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

Embedding text information in scanned files

See "Embedding Text Information in Scanned Data", Scan.

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

10

Searching by What You Want to Do

Registering Destinations

CAY062

Using the control panel to register destinations in the Address Book

See "Registering a destination in the address book manually", Scan.

Operating the Machine More Effectively

BQX139S

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

11

1. Easy Search

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print.

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen", Convenient Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

12

What You Can Do with This Machine

What You Can Do with This Machine

This section describes the features of this machine.

Customizing the [Home] Screen

The icons of each function are displayed on the [Home] screen.

CWW101

•You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

•You can display only the icons of functions and shortcuts that you use.

•You can change the order of the function and shortcut icons.

•For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting Started.

•For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to Customize Them", Convenient Functions.

13

1. Easy Search

Making Copies Using Various Functions

CWW102

•You can print stamps on copies. Stamps can include background numbers, scanned images, dates, page numbers, and texts.

See "Stamps", Copy/ Document Server.

•You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine to detect the original size automatically. Also, it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. If the orientation of the original is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to match it with the copy paper.

See "Reducing or Enlarging Originals", Copy/ Document Server.

•Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server.

For details about combined copying, see "Combined Copying", Copy/ Document Server.

For details about the booklet and magazine functions, see "Booklet/Magazine", Copy/ Document Server.

•You can copy onto various types of paper such as tab stock and OHP transparencies. See "Copying onto Various Types of Paper", Copy/ Document Server.

•The finisher allows you to sort, staple, and punch holes in your copies. See "Finishing", Copy/ Document Server.

•The multi-folding unit allows you to fold your copies. See "Finishing", Copy/ Document Server.

•The ring binder allows you to bind your copies with a ring comb.

14

What You Can Do with This Machine

See "Finishing", Copy/ Document Server.

•The perfect binder allows you to apply adhesive to the spine of gathered pages to bind them in a booklet.

See "Finishing", Copy/ Document Server.

Printing Data Using Various Functions

CWW103

•This machine supports network and local connections.

•You can send PDF files directly to the machine for printing, without having to open a PDF application.

See "Printing a PDF File Directly", Print.

•You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing Them", Print.

•The finisher allows you to collate, staple, and punch holes in your prints. For details about collating, see "Collate", Print.

For details about stapling, see "Staple", Print.

For details about punching, see "Punch", Print.

•The multi-folding unit allows you to fold your prints. For details about multi-folding, see "Fold", Print.

•The ring binder allows you to bind your prints with a ring comb. See "Ring Binding", Print.

15

1. Easy Search

•The perfect binder allows you to apply adhesive to the spine of gathered pages to bind them in a booklet.

See "Perfect Binding", Print.

•You can print files stored on a removable memory device and specify print conditions such as print quality and print size.

See "Direct Printing from a Memory Storage Device", Print.

Utilizing Stored Document

You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server).

CWW104

•You can retrieve stored documents scanned in scanner mode to your computer.

•Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer.

•For details about how to use the Document Server, see "Storing Data in the Document Server", Copy/ Document Server.

•For details about the Document Server in copier mode, see "Document Server", Copy/ Document Server.

•For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print.

•For details about the Document Server in scanner mode, see "Storing and Saving the Scanned Documents", Scan.

16

What You Can Do with This Machine

Connecting Two Machines for Copying

You can connect two machines together with copy connector. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).

CWW105

•You can complete large volume copy runs in shorter time.

•Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still continue to finish the job.

•See "Connect Copying", Copy/ Document Server.

17

1. Easy Search

Using the Scanner in a Network Environment

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•You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Basic Procedure for Sending Scan Files by E-mail", Scan.

•You can send scan files directly to folders (Sending scan files by Scan to Folder). See "Basic Procedure When Using Scan to Folder", Scan.

•You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network.

See "Basic Procedure for Delivering Files", Scan.

•You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.

*1 The ScanRouter delivery software is no longer available for sale.

Embedding Text Information in Scanned Files

You can extract text information from a scanned document and embed it in the file without using a computer.

If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document.

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What You Can Do with This Machine

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•To use this function, the OCR unit is required.

•You can select a file type from [PDF], [High Compression PDF], or [PDF/A].

•This function can optically recognize characters in various languages and up to approximately 40,000 characters a page.

•See "Embedding Text Information in Scanned Data", Scan.

Preventing Information Leakage (Security Functions)

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•You can protect documents from unauthorized access and stop them from being copied without permission.

•You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

•By setting passwords, you can prevent unauthorized access via the network.

•You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

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1.Easy Search

•You can limit the usage of functions for each user.

•See Security Guide.

Centrally Controlling Scan Conditions and Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2 or later to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.

You can also use this system to centrally manage information about people using the network and the machine's scanner functions. Both delivered files and user information can be controlled.

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•You must set up and configure a Windows server to use the distributed scan management system. This system is supported by Windows Server 2008 R2 or later.

•For details about how to deliver files using the distributed scan management system, see

"Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management", Scan.

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

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What You Can Do with This Machine

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You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

•See "Using Web Image Monitor", Connecting the Machine/ System Settings.

•See Web Image Monitor Help.

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

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1.Easy Search

•Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized.

•Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying.

•For details, see the printer driver Help and Security Guide.

•For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copy/ Document Server.

•For details about this function in the printer mode, see "Printing Documents that Are Not Authorized for Duplication", Print.

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