Ricoh Pro C5100s User Manual
For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Copy
Getting Started
What You Can Do with This Machine
User Guide
Guide to the Names and Functions
of the Machine's Control Panel
22
2 3 4 51
19
6
7
8
9
10
11
12
131415161718
2021
23
24
Display panel1.
Displays keys for each function, operation status,
or messages. See "How to Use the Screens on
the Control Panel", Getting Started
.
[Reset] key2.
Press to clear the current settings.
[Program] key (copier, Document Server, 3.
and scanner mode)
Press to register frequently used settings, or •
to recall registered settings. See "Registering
Frequently Used Functions", Convenient
Functions .
Press to program defaults for the initial •
display when modes are cleared or reset,
or immediately after the main power switch
is turned on.
See "Changing the Default Functions of the
Initial Screen", Convenient Functions
.
[Interrupt] key4.
Press to make interrupt copies. See "Interrupt
Copy", Copy/ Document Server
.
Main power indicator5.
The main power indicator goes on when you turn
on the main power switch.
[Energy Saver] key6.
Press to switch to and from Low Power mode or Sleep
mode. See "Saving Energy", Getting Started
.
When the machine is in Low Power mode, the
[Energy Saver] key is lit. In Sleep mode, the
[Energy Saver] key ashes slowly.
The icon on the [Energy Saver] key in this manual
may be different from the one on your machine,
depending on when it was manufactured.
[Login/Logout] key7.
Press to log in or log out.
[User Tools] key8.
Press to change the default settings to meet
your requirements. See "Accessing User
Tools", Connecting the Machine/ System
Settings
.
You can nd out where to order expendable
supplies and where to call when a malfunction
occurs. You can also print these details. See
"Checking Inquiry Using the User Tools",
Maintenance and Specications
.
[Paper Setting] key9.
Specify settings for the paper tray. See Paper
Settings
.
Simple Screen
When you press the {Simple Screen} key, the screen changes
to the simplified display. Letters and keys are displayed at a
larger size, making operations easier.
Certain keys do not appear on the simplified display.
[Counter] key10.
Press to check or print the counter value. See
"Counter", Maintenance and Specications
.
[Language] key11.
Press to change the language of the display.
See "Changing the Display Language", Getting
Started .
[Simple Screen] key12.
Press to switch to the simple screen. See
"Switching Screen Patterns", Getting Started
.
[ # ] key (Enter key)13.
Press to conrm values entered or items specied.
[Start] key14.
Press to start copying, printing, scanning, or
sending.
[Sample Copy] key15.
Press to make a single set of copies or prints to
check print quality before making multiple sets.
See "Sample Copy", Copy/ Document Server
.
[Stop] key16.
Press to stop a job in progress, such as copying,
scanning or printing.
[Clear] key17.
Press to delete a number entered.
Number keys18.
Use to enter the numbers for copies and data for
the selected function.
Function keys19.
No functions are registered to the function keys
as a factory default. You can register often used
functions, programs, and Web pages. For details,
see "Conguring function keys", Getting Started
.
Data In indicator (printer mode)20.
Flashes when the machine is receiving print jobs
from a computer. See Print
.
[Check Status] key21.
Press to check the machine's system status,
operational status of each function, and current
jobs. You can also display the job history and the
machine's maintenance information.
[Home] key22.
Press to display the [Home] screen. For details,
see "How to Use the [Home] Screen".
Media access lamp23.
Lights up when a removable memory device is
inserted in the media slot.
Media slots24.
Use to insert an SD card or a USB ash memory
device.
A
See if original is 1-sided or
2-sided (duplex).
B Press [Dup./Combine/Series].
C Select the original and copy types and/or
the orientation.
D
Place the originals, and then press the {Start} key.
Duplex
1-Sided → 2-Sided
Copies two 1-sided pages
on one 2-sided page.
2-Sided → 2-Sided
Copies one 2-sided page on
one 2-sided page.
Combine
1-sided Combine
Copies multiple 1-sided or 2-sided
originals on one side of copy paper.
2-sided Combine
Copies multiple 1-sided originals
on two sides of copy paper.
Copies multiple 2-sided originals
on two sides of copy paper.
For more functions on Combine, see "Basic
Copying", Copy/ Document Server
.
A Press the {Home} key on the bottom
left of the control panel, and press the
[Copier] icon on the [Home] screen.
B Press the {Reset} key.
C Place the originals.
• ExposureGlass
(Face down)
•
Auto Document
Feeder (Face up)
D
Make desired settings.
E Enterthenumberofcopies.
F Press the {Start} key.
Paper Size
You can check the paper
size using the scale on the exposure glass.
Auto Image Density
Dark texture originals will be copied so that
background will not be reproduced.
Auto Paper Select
Selects a suitable size of paper automatically.
Paper Size
Tips
Auto Reduce/Enlarge
A Press [Auto Reduce /
Enlarge].
B Select the paper size.
C
Place the originals, and then press the {Start} key.
Preset Reduce/Enlarge
A Press[Reduce/Enlarge].
B Select a ratio, and then
press [OK].
C
Place the originals, and then press the {Start}
key. (Paper size is selected automatically.)
How to Reduce/Enlarge...
(Basic Copying)
(Basic Copying)
How to save paper...
A Select a color mode.
How to select a color mode...
(Color Copying)
Quick Reference Copy Guide
How to make Copies...
(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)
Reduce/Enlarge
Zoom: You can specify the reproduction •
ratio in increments of 1%.
Magnification: You can specify the horizontal •
and vertical reproduction ratios, individually.
Series Copies
Separately copies the front and back of a •
2-sided original onto two sheets.
Booklet/Magazine
Copies two or more originals in page order.•
Edit/Stamp
Image Repeat/Double Copies: The original •
image is copied repeatedly.
Centering: Moves image to center.•
Erase:Erasesthecenterand/orallfour•
sides of the original image.
Stamps: Copies with the date, page numbers, etc.•
Cover/Slip Sheet
Front Cover / Back Cover: Create cover sheets.•
Designate: Copies certain pages of the •
original onto designation sheets.
Advanced features
(Basic Copying)
How to finish your document...
Staple
A Press [Finishing].
B Press [Finisher].
C Select one of the stapling positions
(Copies will be sorted automatically).
D Press [OK].
E Enterthenumberofcopies.
F Place the originals, and then
press the {Start} key.
Punch
A Press [Finishing].
B Press [Finisher].
C Select one of the punch hole positions
(Copies will be hole punched).
D Press [OK].
E Enterthenumberofcopies.
F Place the originals, and then press the
{Start} key.
Staple and Punch can be done at the
same time.
Availability of finishing depends on your
configuration.
Why use it...
•To store often used documents centrally
and print on demand.
•To reduce network load.
How to use in copy mode...
A Press [Store File].
B Enterafilename,
user name, or
password if necessary.
C Specify a folder in which to store the
document if necessary.
D Press [OK].
E Place the originals.
F
Make the scanning settings for the original.
G Press the {Start} key.
The machine stores scanned originals in
memory and makes one set of copies.
To find your document, press the {Home}
key on the bottom left of the control panel,
and press the [Document Server] icon on the
[Home] screen.
For more functions on Document Server,
see "Document Server", Copy/ Document
Server
.
(Basic Copying)
Document Server
Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .
(Basic Copying, Advanced Copying)
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see "Accessing User Tools", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
A Press the {Home} key on the lower
left of the control panel, and press the
[Scanner] icon on the [Home] screen.
B Make sure that no previous settings
remain. If a previous setting remains,
press the {Reset} key.
C Pressthe[E-mail]or[Folder]tab.
D Place originals.
E If necessary, specify the scan settings
according to the original to be scanned.
F If necessary, press [Send File Type /
Name] to specify settings such as file
name and file format.
How to use Scan to E-mail/Scan to Folder...
(BasicProcedureforSendingScanFilesbyEmail.
Basic Procedure When Using Scan to Folder)
G Specify the destination(s). You can specify
multiple destinations.
For scan to e-mail:
Before you select destination(s), make
sure you have selected [To]. If necessary,
press [Cc] or [Bcc], and then select
destination(s).
H For scan to e-mail only
Specify the e-mail sender.
Depending on the security settings,
the logged-in user may be specified as
[Sender Name]
• Tospecifythee-mailsender,press
[Sender Name].
• Selectasender.
• Press[OK].
• Forreception
confirmation e-mail,
press [Recept. Notice].
I For scan to e-mail only
Enterasubjectlineifnecessary.
• Press[Subject].
• Enterthesubject.
• Press[OK].
J Press the {Start} key.
Available scan functions:
A ScantoE-mail
B Scan to Folder (SMB/FTP/NCP)
C Scan Using WSD (Web Services on
Devices)
D Store to Hard Disk
E Save to Memory Storage Device
F Scan to Delivery Server
G Scan via TWAIN Driver
For details about C, E, F, and G, see Scan
on the supplied CD-ROM.
Quick Reference Scanner Guide
A Press the {User Tools} key.
B Press [Address Book Mangmnt].
C Check that [Program / Change] is
selected.
D Select the name whose e-mail address
you want to register. Press the name key,
or enter the registered number using the
number keys.
E Press[E-mail].
F Press[Change],under"E-mailAddress".
G Enterthee-mailaddress.
H Press [OK].
For details about registering folders, see
"Registering Addresses and Users ",
Connecting the Machine/ System Settings
.
Registering an E-mail destination...
(Registering Addresses and Users, Connecting the
Machine/ System Settings )
How to save to the machine’s hard
disk...
(Storing and Saving the Scanned Documents)
A Press the {Home} key on the lower left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
B Make sure that no previous settings
remain. If a previous setting remains,
press the {Reset} key.
C Place originals.
D Press [Store File].
E Press [Store to HDD].
F If necessary, specify file information,
such as [User Name], [File Name], and
[Password].
G Press [OK].
H If necessary, press [Scan Settings]
to specify scanner settings such as
resolution and scan size.
I Press the {Start} key.
For details about saving to memory
storage device, see "Storing the Scanned
Documents to a USB Flash Memory
Device or SD Card", Scan
on the
supplied CD-ROM.
Why use it?
To store scanned files in the hard disk of
the machine for later (shared) use. (See
Scan
.)
Displaying a list of files stored on the machine’s hard disk
(Storing and Saving the Scanned Documents)
A Press the {Home} key on the lower left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
B Press [Select Stored File]. The list of
stored files is displayed.
Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .
How to save to the machine’s hard disk...
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Model-Specific Information............................................................................................................................... 7
Names of Major Features..................................................................................................................................8
1. What You Can Do with This Machine
Reducing my Costs............................................................................................................................................. 9
Converting Documents to Electronic Formats Easily......................................................................................10
Registering Destinations...................................................................................................................................11
Operating the Machine More Effectively...................................................................................................... 12
Customizing the [Home] Screen..................................................................................................................... 13
Making Copies Using Various Functions........................................................................................................14
Printing Data Using Various Functions............................................................................................................16
Utilizing Stored Document...............................................................................................................................17
Connecting Two Machines for Copying........................................................................................................ 18
Using the Scanner in a Network Environment............................................................................................... 19
Embedding Text Information in Scanned Files...............................................................................................20
Preventing Information Leakage (Security Functions)....................................................................................21
Centrally Controlling Scan Conditions and Distribution............................................................................... 22
Monitoring and Setting the Machine Using a Computer..............................................................................23
Preventing Unauthorized Copying................................................................................................................. 24
2. Getting Started
Guide to Names and Functions of Components............................................................................................25
Guide to Functions of the Attention Light....................................................................................................28
Guide to Functions of the Machine's Options................................................................................................31
Guide to Functions of the Machine's External Options.............................................................................31
Changing the Display Language.................................................................................................................... 33
How to Use the [Home] Screen...................................................................................................................... 34
Adding Icons to the [Home] Screen........................................................................................................... 35
Registering Functions in a Program.................................................................................................................39
Example of Programs...................................................................................................................................41
Turning On/Off the Power..............................................................................................................................45
Turning On the Main Power........................................................................................................................45
Turning Off the Main Power........................................................................................................................45
1
When the Authentication Screen Is Displayed...............................................................................................47
User Code Authentication Using the Control Panel..................................................................................
47
Logging In Using the Control Panel............................................................................................................47
Logging Out Using the Control Panel.........................................................................................................48
Placing Originals..............................................................................................................................................49
Placing Originals on the Exposure Glass...................................................................................................49
Placing Originals in the Auto Document Feeder....................................................................................... 49
3. Copy
Basic Procedure................................................................................................................................................51
Auto Reduce / Enlarge....................................................................................................................................
53
Duplex Copying............................................................................................................................................... 55
Specifying the Original and Copy Orientation.........................................................................................57
Combined Copying......................................................................................................................................... 59
One-Sided Combine................................................................................................................................... 60
Two-Sided Combine....................................................................................................................................61
Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 64
Copying onto Envelopes................................................................................................................................. 65
Copying onto Envelopes from the Bypass Tray.........................................................................................65
Copying onto Envelopes from the Paper Tray...........................................................................................66
Sort.................................................................................................................................................................... 67
Changing the Number of Sets.................................................................................................................... 68
Storing Data in the Document Server............................................................................................................. 70
4. Print
Quick Install...................................................................................................................................................... 71
Displaying the Printer Driver Properties..........................................................................................................
72
Standard Printing..............................................................................................................................................73
When Using the PCL 6 Printer Driver..........................................................................................................73
Printing on Both Sides of Sheets......................................................................................................................74
When Using the PCL 6 Printer Driver..........................................................................................................74
Types of 2 Sided Printing.............................................................................................................................74
Combining Multiple Pages into Single Page..................................................................................................75
When Using the PCL 6 Printer Driver..........................................................................................................75
Types of Combine Printing.......................................................................................................................... 75
2
Printing on Envelopes.......................................................................................................................................77
Configuring Envelope Settings Using the Control Panel...........................................................................
77
Printing on Envelopes Using the Printer Driver...........................................................................................77
Saving and Printing Using the Document Server........................................................................................... 79
Storing Documents in Document Server.....................................................................................................79
Managing Documents Stored in Document Server...................................................................................80
5. Scan
Basic Procedure When Using Scan to Folder................................................................................................81
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.......................................................................................................................................................................
82
Registering an SMB Folder......................................................................................................................... 84
Deleting an SMB Registered Folder........................................................................................................... 87
Entering the Path to the Destination Manually...........................................................................................88
Basic Procedure for Sending Scan Files by E-mail........................................................................................89
Registering an E-mail Destination............................................................................................................... 90
Deleting an E-mail Destination....................................................................................................................91
Entering an E-mail Address Manually........................................................................................................92
Basic Procedure for Storing Scan Files...........................................................................................................93
Checking a Stored File Selected from the List............................................................................................94
Specifying the File Type...................................................................................................................................95
Specifying Scan Settings................................................................................................................................. 96
6. Document Server
Storing Data......................................................................................................................................................97
Printing Stored Documents...............................................................................................................................
99
7. Web Image Monitor
Displaying Top Page..................................................................................................................................... 101
8. Adding Paper and Toner
Precautions for Loading Paper......................................................................................................................103
Fanning the Paper.....................................................................................................................................
103
Loading Paper into Tray 1.............................................................................................................................106
Loading Paper into the A3/11 × 17 Tray Unit........................................................................................... 108
Loading Paper into Trays 2 and 3................................................................................................................109
Loading Tab Stock into Trays 2 and 3.....................................................................................................110
3
Loading Paper into the Bypass Tray.............................................................................................................111
Loading Tab Stock into the Bypass Tray..................................................................................................
112
Loading Paper into the Large Capacity Tray...............................................................................................113
Loading Paper into the Wide Large Capacity Tray.................................................................................... 115
Loading Paper into the Interposer................................................................................................................ 117
Loading Paper into the Twin Interposer....................................................................................................... 119
Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 121
Recommended Paper Sizes and Types........................................................................................................124
Thick Paper.................................................................................................................................................137
Envelopes...................................................................................................................................................138
Registering a Custom Paper..........................................................................................................................142
Selecting the Paper's Name from the Paper Library...............................................................................142
Registering a Paper Whose Paper Name is Not Displayed in the Paper Library................................143
Registering a New Custom Paper by Modifying an Existing Paper......................................................146
Adding Toner................................................................................................................................................. 148
Sending Scanned Documents When Toner Has Run Out......................................................................150
Disposing of Used Toner...........................................................................................................................150
Menu Items and Functions............................................................................................................................ 151
9. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................153
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing.....................................................
155
When the Machine Makes a Beeping Sound.............................................................................................157
When You Have Problems Operating the Machine...................................................................................158
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 164
Messages Displayed When Using the Copy/Document Server Function................................................166
When Using the Connect Copy Function................................................................................................ 169
Messages Displayed When Using the Printer Function..............................................................................171
Messages Displayed on the Control Panel When Using the Printer Function...................................... 171
Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 174
Messages Displayed When Using the Scanner Function...........................................................................185
Messages Displayed on the Control Panel When Using the Scanner Function...................................185
Messages Displayed on the Client Computer.........................................................................................195
When Other Messages Appear...................................................................................................................201
4
When There Is a Problem Scanning or Storing Originals......................................................................202
When the Home Screen Cannot Be Edited.............................................................................................
203
When the Address Book Is Updated....................................................................................................... 203
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................204
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................205
When Problems Occur While Logging In............................................................................................... 206
When the User Lacks Privileges to Perform an Operation..................................................................... 207
When the LDAP Server Cannot Be Used.................................................................................................207
INDEX...........................................................................................................................................................209
5
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".
6
Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CUV122
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
•
CODE XXXX -27, -29
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
•
CODE XXXX -17
• 208–240 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
7
Names of Major Features
In this manual, major features of the machine are referred to as follows:
•
Auto Document Feeder
ADF
•
LCIT RT4020
Large Capacity Tray (LCT)
•
LCIT RT4030
Wide Large Capacity Tray (Wide LCT)
•
Multi-Folding Unit FD4000
Multi-folding unit
•
Decurler Unit DU5020
Decurler unit
8
1. What You Can Do with This Machine
You can search for a description by what you want to do.
Reducing my Costs
BRL059S
Printing multi-page documents on both sides of sheets (Duplex Copy)
See "Duplex Copying", Copy/ Document Server .
Printing multi-page documents on a single sheet (Combine)
See "Combined Copying", Copy/ Document Server .
Checking how much paper is saved ([Information] screen)
See "How to Use the [Information] Screen", Getting Started .
Reducing electricity consumption
See "Saving Energy", Getting Started .
See "Timer Settings", Connecting the Machine/ System Settings .
9
Converting Documents to Electronic Formats
Easily
BQX138S
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan .
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan .
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan .
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan .
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server .
1. What You Can Do with This Machine
10
Registering Destinations
CAY062
Using the control panel to register destinations in the Address Book
See "Registering a destination in the address book manually", Scan .
Registering Destinations
11
Operating the Machine More Effectively
BQX139S
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions .
Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Scanner))
See "Changing the Default Functions of the Initial Screen", Convenient Functions .
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print .
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the Printing Preferences Dialog Box", Print .
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen", Convenient Functions .
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen", Convenient Functions .
1. What You Can Do with This Machine
12
Customizing the [Home] Screen
The icons of each function are displayed on the [Home] screen.
CUM002
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
•
You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started .
•
For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them", Convenient Functions
.
Customizing the [Home] Screen
13
Making Copies Using Various Functions
CJQ601
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
See "Copying in Color", Copy/ Document Server .
•
You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.
See "Stamps", Copy/ Document Server .
•
You can adjust the color tones and image quality of your copies.
For details about a color adjustment, see "Adjusting Color", Copy/ Document Server .
For details about an image adjustment, see "Image Adjustment", Copy/ Document Server .
•
You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.
See "Reducing or Enlarging Originals", Copy/ Document Server .
•
Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
For details about duplex copying, see "Duplex Copying", Copy/ Document Server .
For details about combined copying, see "Combined Copying", Copy/ Document Server .
For details about combined copying, see "Booklet/Magazine", Copy/ Document Server .
•
You can copy onto various types of paper such as envelopes and OHP transparencies.
See "Copying onto Various Types of Paper", Copy/ Document Server .
1. What You Can Do with This Machine
14
• The finisher allows you to sort, staple, and punch holes in your copies.
See "Finishing", Copy/ Document Server .
Making Copies Using Various Functions
15
Printing Data Using Various Functions
CJQ614
• This machine supports network and local connections.
•
You can send PDF files directly to the machine for printing, without having to open a PDF
application.
See "Printing a PDF File Directly", Print .
•
You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See "Storing Documents in the Hard Disk Drive and Printing them", Print .
•
The finisher allows you to collate, staple, and punch holes in your prints.
For details about stapling, see "Staple", Print .
For details about punching, see "Punch", Print .
•
You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See "Direct Printing from a Memory Storage Device", Print .
1. What You Can Do with This Machine
16
Utilizing Stored Document
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image
Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).
CUM004
• You can retrieve stored documents scanned in scanner mode to your computer.
•
Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.
• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server .
•
For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server
.
•
For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print
.
•
For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan
.
Utilizing Stored Document
17
Connecting Two Machines for Copying
You can connect two machines together with copy connector. When you set up a copy job on one
machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be
made on both machines simultaneously (Connect Copy).
CJQ101
• You can complete large volume copy runs in shorter time.
•
Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still
continue to finish the job.
• See "Connect Copying", Copy/ Document Server .
1. What You Can Do with This Machine
18
Using the Scanner in a Network Environment
CJQ607
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
See "Basic Procedure for Sending Scan Files by E-mail", Scan .
•
You can send scan files directly to folders (Sending scan files by Scan to Folder).
See "Basic Procedure When Using Scan to Folder", Scan .
•
You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a
computer on the same network.
See "Basic Procedure for Delivering Files", Scan .
•
You can use Web Services on Devices (WSD) to send scan files to a client computer.
See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan .
*1
The ScanRouter delivery software is no longer available for sale.
Using the Scanner in a Network Environment
19
Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
CUL003
• To use this function, the optional OCR unit is required.
•
You can select a file type from [PDF], [High Compression PDF], or [PDF/A].
• This function can optically recognize characters in various languages and up to approximately
40,000 characters a page.
• See "Embedding Text Information in Scanned Data", Scan .
1. What You Can Do with This Machine
20
Preventing Information Leakage (Security
Functions)
CJQ608
• You can protect documents from unauthorized access and stop them from being copied without
permission.
•
You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
• You can limit the usage of functions for each user.
• See Security Guide .
Preventing Information Leakage (Security Functions)
21
Centrally Controlling Scan Conditions and
Distribution
You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage
the destinations and scan settings for each individual user in a group and to use the information when
distributing scanned data.
You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.
A
A
CUL004
xxx@xxx.xxx
600 dpi
xxx@xxx.xxx
600 dpi
• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported under Windows Server 2008 R2.
• For details about how to deliver files using the distributed scan management system, see
"Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management",
Scan .
1. What You Can Do with This Machine
22
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