Ricoh MP W6700SP, MP W6700 User Manual
User Guide
What You Can Do with This Machine
Getting Started
Copy
Print
Scan
Document Server
Web Image Monitor
Adding Paper and Toner
Troubleshooting
Information for This Machine
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
For safe and correct use, be sure to read the Safety Information in
Read This First before using the machine.
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Model-Specific Information............................................................................................................................... 7
1. What You Can Do with This Machine
Searching by What You Want to Do................................................................................................................9
Reducing my Costs......................................................................................................................................... 9
Using Scanned Files on the Computer....................................................................................................... 10
Registering Destinations...............................................................................................................................11
Operating the Machine More Effectively.................................................................................................. 11
What You Can Do with This Machine............................................................................................................13
Customizing the [Home] Screen.................................................................................................................13
Making Copies Using Various Functions................................................................................................... 14
Printing Data Using Various Functions........................................................................................................15
Utilizing Stored Document.......................................................................................................................... 15
Using the Scanner in a Network Environment...........................................................................................17
Embedding Text Information in Scanned Files...........................................................................................17
Preventing Information Leakage (Security Functions)............................................................................... 18
Monitoring and Setting the Machine Using a Computer......................................................................... 19
2. Getting Started
Guide to Names and Functions of Components............................................................................................21
Guide to Components................................................................................................................................. 21
Guide to Functions of the Machine's Options................................................................................................24
Guide to Functions of the Machine's External Options.............................................................................24
Guide to the Names and Functions of the Machine's Control Panel........................................................... 25
Changing the Display Language.................................................................................................................... 28
How to Use the [Home] Screen...................................................................................................................... 29
Adding Icons to the [Home] Screen........................................................................................................... 30
Registering Functions in a Program.................................................................................................................34
Example of programs.................................................................................................................................. 36
Turning On/Off the Power..............................................................................................................................39
Turning On the Main Power........................................................................................................................39
Turning Off the Main Power........................................................................................................................39
Logging In the Machine...................................................................................................................................40
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When the Authentication Screen is Displayed.......................................................................................... 40
User Code Authentication Using the Control Panel.................................................................................. 40
Logging In Using the Control Panel............................................................................................................40
Logging Out Using the Control Panel.........................................................................................................41
Placing Originals..............................................................................................................................................42
Output Locations for Originals....................................................................................................................42
Copy Output Locations................................................................................................................................43
Adjusting the rear output............................................................................................................................. 44
Placing Originals on the Original Table.................................................................................................... 45
Setting the Carrier Sheet............................................................................................................................. 46
Setting the Original Hangers...................................................................................................................... 47
3. Copy
Copy Output Locations....................................................................................................................................49
Front copy output......................................................................................................................................... 49
Rear copy output..........................................................................................................................................49
Basic Procedure................................................................................................................................................51
Reducing or Enlarging Originals.....................................................................................................................52
Preset Reduce / Enlarge............................................................................................................................. 52
Zoom.............................................................................................................................................................53
Auto Reduce / Enlarge............................................................................................................................... 54
User Auto Reduce / Enlarge...................................................................................................................... 55
Combined Copying......................................................................................................................................... 58
Specifying the Length of Copy Paper Cut...................................................................................................... 60
Synchro Cut..................................................................................................................................................60
Preset Cut......................................................................................................................................................60
Variable Cut................................................................................................................................................. 62
Copying from the Bypass Tray........................................................................................................................64
Copying onto Regular Size Paper from the Bypass Tray......................................................................... 64
Copying onto Custom Size Paper from the Bypass Tray..........................................................................65
Sort.................................................................................................................................................................... 67
Changing the Number of Sets.................................................................................................................... 68
Storing Data in the Document Server............................................................................................................. 70
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4. Print
Displaying the Printer Driver Properties.......................................................................................................... 71
Standard Printing..............................................................................................................................................72
Combining Multiple Pages into Single Page..................................................................................................73
Types of Combine Printing.......................................................................................................................... 73
Locked Print.......................................................................................................................................................75
Sending a Locked Print file..........................................................................................................................75
Printing a Locked Print file using the control panel.................................................................................... 75
Hold Print.......................................................................................................................................................... 77
Sending a Hold Print file..............................................................................................................................77
Printing a Hold Print file using the control panel........................................................................................77
Stored Print........................................................................................................................................................79
Sending a Stored Print file...........................................................................................................................79
Printing a Stored Print file using the control panel.....................................................................................79
Saving and Printing Using the Document Server........................................................................................... 81
Storing Documents in Document Server.....................................................................................................81
Managing Documents Stored in Document Server...................................................................................82
5. Scan
Basic Procedure When Using Scan to Folder................................................................................................83
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.......................................................................................................................................................................84
Registering an SMB Folder......................................................................................................................... 86
Deleting an SMB Registered Folder........................................................................................................... 89
Entering the Path to the Destination Manually...........................................................................................89
Basic Procedure for Sending Scan Files by E-mail........................................................................................91
Registering an E-mail Destination............................................................................................................... 92
Deleting an E-mail Destination....................................................................................................................93
Entering an E-mail Address Manually........................................................................................................94
Basic Procedure for Storing Scan Files...........................................................................................................95
Checking a Stored File Selected from the List............................................................................................96
Specifying the File Type...................................................................................................................................97
Specifying Scan Settings................................................................................................................................. 98
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6. Document Server
Storing Data......................................................................................................................................................99
Printing Stored Documents............................................................................................................................ 101
7. Web Image Monitor
Displaying Top Page..................................................................................................................................... 103
8. Adding Paper and Toner
Loading Paper................................................................................................................................................105
Precautions for Loading Paper into the Paper Roll Tray.........................................................................105
Loading Paper into the Paper Roll Tray................................................................................................... 105
Printing from the Tray Using the Printer Function.....................................................................................111
Loading Paper into the Bypass Tray........................................................................................................ 112
Printing from the Bypass Tray Using the Printer Function........................................................................113
Recommended Paper.................................................................................................................................... 117
Recommended Paper Sizes and Types................................................................................................... 117
Adding Toner................................................................................................................................................. 123
Replacing Toner.........................................................................................................................................124
Sending Scanned Documents When Toner Has Run Out......................................................................127
Disposing of Used Toner...........................................................................................................................127
9. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................129
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 130
When the Machine Makes a Beeping Sound.............................................................................................132
When You Have Problems Operating the Machine...................................................................................133
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 136
Messages Displayed When You Use the Copy/Document Server Function...........................................137
Messages Displayed When You Use the Printer Function..........................................................................139
Messages Displayed on the Control Panel When You Use the Printer Function..................................139
Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................141
Messages Displayed When You Use the Scanner Function...................................................................... 150
Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 150
Messages Displayed on the Client Computer.........................................................................................159
When Other Messages Appear...................................................................................................................163
When There Is a Problem Scanning or Storing Originals......................................................................164
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When the Home Screen Cannot Be Edited.............................................................................................164
When the Address Book Is Updated....................................................................................................... 165
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................166
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................166
When Problems Occur While Logging In............................................................................................... 168
When the User Lacks Privileges to Perform an Operation..................................................................... 168
When the LDAP Server Cannot Be Used.................................................................................................168
10. Information for This Machine
Information on Environmental Regulations.................................................................................................. 171
ENERGY STAR Program........................................................................................................................... 171
Energy Saving Functions...........................................................................................................................171
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 173
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
.................................................................................................................................................................... 174
Environmental Advice for Users (mainly Europe)............................................................... 174
Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 175
INDEX...........................................................................................................................................................177
5
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".
6
Model-Specific Information
DNB101
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
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1. What You Can Do with This Machine
BRL059S
You can search for a description by what you want to do.
Searching by What You Want to Do
You can search for a procedure by what you want to do.
Reducing my Costs
Reducing electricity consumption
See "Saving Energy", Getting Started.
See "Timer Settings", Connecting the Machine/ System Settings for details.
Printing multi-page documents on a single sheet (Combine)
See "Combined Copying", Copy/ Document Server.
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CQH100
1. What You Can Do with This Machine
Using Scanned Files on the Computer
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan.
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan.
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan.
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server.
10
Registering Destinations
CQH101
CQH102
Searching by What You Want to Do
Using the control panel to register destinations in the Address Book
See "Registering a destination in the address book manually", Scan.
Operating the Machine More Effectively
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions.
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1. What You Can Do with This Machine
Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Scanner))
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print.
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the Printing Preferences Dialog Box", Print.
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen", Convenient Functions.
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.
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DHJ326
What You Can Do with This Machine
What You Can Do with This Machine
This section describes the features of this machine.
Customizing the [Home] Screen
The icons of each function are displayed on the [Home] screen.
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started.
• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them", Convenient Functions.
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CQH002
1. What You Can Do with This Machine
Making Copies Using Various Functions
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
page numbers, and texts.
See "Stamps", Copy/ Document Server.
• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.
See "Reducing or Enlarging Originals", Copy/ Document Server.
• Copier functions such as Combine allow you to save on paper by copying multiple pages onto
single sheets.
For details about combined copying, see Copy/ Document Server.
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Printing Data Using Various Functions
CQH003
• This machine supports network and local connections.
What You Can Do with This Machine
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See "Storing Documents in the Hard Disk Drive and Printing Them", Print.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See "Direct Printing from a Memory Storage Device", Print.
Utilizing Stored Document
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image
Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).
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CQH004
1. What You Can Do with This Machine
• You can retrieve stored documents scanned in scanner mode to your computer.
• You can download documents stored in copier, Document Server, or printer mode to your
computer.
• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server.
• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.
• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print.
• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan.
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CQK103
What You Can Do with This Machine
Using the Scanner in a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See "Basic Procedure When Using Scan to Folder", Scan.
Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
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DHJ266
CQK104
1. What You Can Do with This Machine
• To use this function, the OCR unit is required.
• You can select the file type or PDF file setting from [PDF], [PDF (JPEG 2000)], or [PDF/A].
• This function allows the machine to optically recognize characters in various languages and up to
approximately 40,000 characters a page on paper up to A1 size.
• See "Embedding Text Information in Scanned Data", Scan.
Preventing Information Leakage (Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
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DHJ317
What You Can Do with This Machine
• You can limit the usage of functions for each user.
• See Security Guide for details.
Monitoring and Setting the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See "Using Web Image Monitor", Connecting the Machine/ System Settings.
• See Web Image Monitor Help.
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1. What You Can Do with This Machine
20
2. Getting Started
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10
9
8
7
6
5
4
3
2
1
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DNB102
This chapter describes how to start using this machine.
Guide to Names and Functions of Components
Guide to Components
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Front and left view
1. Original stacker
Originals are stacked here.
2. Control panel
See page 25 "Guide to the Names and Functions of the Machine's Control Panel".
3. Scanner cover
This protects the original feed mechanism and the scanning glass.
21
2. Getting Started
4. Front output auxiliary tray
This can be used to receive delivered copies.
5. Front Cover
Open this cover to replace toner.
6. Main power switch
To operate the machine, the main power switch must be on. If it is off, turn the switch on.
See page 39 "Turning On/Off the Power".
7. Earth Leakage Breaker
To prevent electric shock this machine has an earth leakage breaker. The earth leakage breaker is normally in
the on position.
If the power does not come on, check if the earth leakage breaker is in the off position. If so, do not turn it to
the on position.
Contact your sales or service representative immediately.
8. Upper tray
Stores Paper Roll 1 (foreside) and Paper Roll 2 (inner side).
9. Anti-condensation heater switch
If condensation forms inside the machine as a result of temperature change, the machine may not print
properly. To minimize this problem, use the anti-condensation heater.
10. [Scanner Stop] key
Use if originals are feeding in slanted, or to cancel scanning while an original is feeding in. You can also use
this to release the paper edge hold function.
11. Original table
Place originals here scanning side up.
12. Original guide
Set to the width of your originals.
13. Imaging unit release lever
Use this lever to open the imaging unit when clearing paper jams inside or cleaning the machine.
Do not leave the imaging unit open for 5 minutes or longer. Otherwise, copy quality may deteriorate.
While holding down the imaging unit, pull the release lever to open it.
14. Bypass Tray
Use to feed paper in manually. Load paper print side up.
15. Paper bypass's paper guide
Set to the width of the paper for bypass copying.
16. Supply box
Supplies can be placed here.
22
Rear and left view
4
3
2
1
DNB103
1. Original exit
Originals are delivered here.
2. Original output guide
Stacks originals delivered to the rear output.
3. Fusing unit cover
Protects the fusing unit.
4. Rear output
Stacks copies delivered to the rear output.
Guide to Names and Functions of Components
23
5
4
3
2
1
DNB105
2. Getting Started
Guide to Functions of the Machine's Options
Guide to Functions of the Machine's External Options
1. Multi Stacker
Attach this to the front or back of the machine.
You can stack a large number of copies on it.
2. Roll holder
The two paper holders grip the paper roll and are mounted on the paper roll tray's roll holder.
3. Original hanger
Stack originals here before copying or scanning them.
4. Double Stacker
This can stack originals that consist of many sheets.
5. Original Tray
This can stack originals that consist of many sheets.
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1 4 5 6 732
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10
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1213141516171819
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DHJ235
Guide to the Names and Functions of the Machine's Control Panel
Guide to the Names and Functions of the
Machine's Control Panel
This illustration shows the control panel of the machine with options fully installed.
1. [Home] key
Press to display the [Home] screen. For details, see page 29 "How to Use the [Home] Screen".
2. Function keys
No functions are registered to the function keys as a factory default. You can register often used functions,
programs, and Web pages. For details, see "Configuring function keys", Getting Started.
3. Display panel
Displays keys for each function, operation status, or messages. See "Changing Modes" and "How to Use the
Screens on the Control Panel", Getting Started.
4. [Reset] key
Press to clear the current settings.
5. [Program] key (copier, Document Server, and scanner mode)
• Press to register frequently used settings, or to recall registered settings.
See "Registering Frequently Used Functions", Convenient Functions.
25
2. Getting Started
• Press to program defaults for the initial display when modes are cleared or reset, or immediately after
the main power switch is turned on.
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
6. [Interrupt] key
Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.
7. Main power indicator
The main power indicator goes on when you turn on the main power switch.
8. [Energy Saver] key
Press to switch to and from Sleep mode. See "Saving Energy", Getting Started.
When the machine is in Sleep mode, the [Energy Saver] key flashes slowly.
9. [Login/Logout] key
Press to log in or log out.
10. [User Tools/Counter] key
• User Tools
Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting
the Machine/ System Settings.
• Counter
Press to check or print the counter value. See "Counter", Maintenance and Specifications.
You can find out where to order expendable supplies and where to call when a malfunction occurs. You can
also print these details. See "Checking Inquiry using the User Tools", Maintenance and Specifications.
11. [Simple Screen] key
Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.
12. [ ] key (Enter key)
Press to confirm values entered or items specified.
13. [Start] key
Press to start copying, printing, scanning, or sending.
14. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample
Copy", Copy/ Document Server.
15. [Stop] key
Press to stop a job in progress, such as copying, scanning, or printing.
16. [Clear] key
Press to delete a number entered.
17. Number keys
Use to enter the numbers for copies and data for the selected function.
18. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
26
Guide to the Names and Functions of the Machine's Control Panel
19. Data In indicator (printer mode)
Flashes when the machine is receiving print jobs from a computer. See Print.
20. Media slots
Use to insert an SD card or a USB flash memory device.
21. Media access lamp
Lights up when a memory storage device is inserted in the media slot or accessed.
27
DHJ249
2. Getting Started
Changing the Display Language
You can change the language used on the display. English is set as default.
1. Press the [User Tools/Counter] key.
2. Press language key until the language you want to display appears.
3. Press the [User Tools/Counter] key.
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