Ricoh kc1fax FUNCTION MAP 1018au

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FUNCTION MAP

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How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

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Manuals for This Machine......................................................................... 1

Advanced Features (this manual) ................................................................. 1

Basic Features .............................................................................................. 1

1.Transmission Options

Overview..................................................................................................... 3

Sending at a Specific Time (Send Later)................................................. 4

Personal Code Transmission................................................................... 6

Choosing the Area to be Scanned Yourself (Irregular Scan Area) ...... 7

Fax Header Print ........................................................................................ 9

Label Insertion ......................................................................................... 10

Auto Reduction........................................................................................ 11

Polling Reception .................................................................................... 12

File Reserve Report .................................................................................... 12

Communication Result Report .................................................................... 12

Transfer Request ..................................................................................... 13

Specifying an End Receiver........................................................................ 14

2.Job Information

Canceling Transmission or Reception.................................................. 15

Checking the Transmission Result (TX File Status) ............................ 17

Checking the Reception Result (RX File Status) .................................. 18

Printing a List of Files in Memory (Print TX File List).......................... 19

Printing a Stored Message ..................................................................... 20

Printing the Journal................................................................................. 21

Displaying the Memory Status ............................................................... 22

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3.Transmission Features

Handy Dialing Functions ........................................................................ 23

Chain Dial.................................................................................................... 23

Telephone Directory.................................................................................... 23

Redial .......................................................................................................... 24

On Hook Dial ............................................................................................ 25

Manual Dial............................................................................................... 26

Transmission Features ........................................................................... 27

Stamp.......................................................................................................... 27

SEP Code ................................................................................................... 28

SUB Code ................................................................................................... 29

More Transmission Functions ............................................................... 31

Auto Fax Reception Power-up .................................................................... 31

Dual Access ................................................................................................ 31

Transmission with Image Rotation .............................................................. 31

Checking the Transmission Result.............................................................. 31

Sending a Fax Message Immediately ......................................................... 32

Automatic Redial......................................................................................... 32

Broadcasting Sequence .............................................................................. 32

Checking the Transmission Progress ......................................................... 32

If Memory Runs Out While Storing an Original ........................................... 32

Batch Transmission..................................................................................... 32

ECM (Error Correction Mode) ..................................................................... 33

Parallel Memory Transmission.................................................................... 33

Printed Report.......................................................................................... 34

File Reserve Report .................................................................................... 34

Communication Result Report .................................................................... 34

Communication Failure Report ................................................................... 34

Transmission Result Report (Immediate Transmission) ............................. 35

4.Reception Features

Reception ................................................................................................. 37

Immediate Reception .................................................................................. 37

Memory Reception...................................................................................... 37

Substitute Reception ................................................................................... 38

Screening Out Messages from Anonymous Senders ................................. 38

Printing Functions................................................................................... 40

Print Completion Beep ................................................................................ 40

Checkered Mark.......................................................................................... 40

Center Mark ................................................................................................ 40

Reception Time........................................................................................... 41

Image Rotation............................................................................................ 41

Page Separation and Length Reduction (Not Available in Some Countries)

Page Reduction........................................................................................... 42

TSI Print ...................................................................................................... 42

When There is No Paper of the Correct Size.............................................. 42

... 41

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5.Facsimile User Tools

Accessing the User Tools....................................................................... 45

Exiting User Tool mode............................................................................... 46

Assigning User Function Keys .............................................................. 47

Storing/Editing the Contents of a User Function Key.................................. 47

Utilizing a User Function Key ...................................................................... 48

Functions You Can Store in User Function Keys........................................ 48

Printing Reports/Lists ............................................................................. 49

Setting the Date and Time ..................................................................... 51

Summer Time / Daylight Saving Time ................................................... 53

Changing the Initial Setup Transmission.............................................. 54

Changing the Initial Setup Reception.................................................... 56

6.Key Operator Settings

Changing Key Operator Settings ........................................................... 59

Counters...................................................................................................... 59

Authorized Reception.................................................................................. 60

Forwarding .................................................................................................. 65

User Parameters......................................................................................... 72

Personal Codes........................................................................................... 77

Polling ID..................................................................................................... 81

Line Type .................................................................................................... 82

Select Line .................................................................................................. 83

PSTN Access Number ................................................................................ 84

Transfer Report........................................................................................... 85

RDS (Remote Diagnostic System) .............................................................. 86

7.Troubleshooting

When Toner Runs Out............................................................................. 87

When an Error Report is Printed............................................................ 88

When Power is Turned off or Fails ........................................................ 89

8.Maintaining Your Machine

Replacing the Stamp Cartridge.............................................................. 91

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9.Appendix

Connecting the Machine to a Telephone Line and Telephone............ 93

Connecting the Telephone Line .................................................................. 93

Connecting The Optional External Telephone ............................................ 94

Selecting the Line Type............................................................................... 95

Specifications .......................................................................................... 96

Acceptable Types of Originals .................................................................... 97

Function List............................................................................................ 99

Advanced Transmission Features............................................................... 99

Communication Information ...................................................................... 100

User Tools................................................................................................. 101

INDEX...................................................................................................... 104

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Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Getting Started

Describes part names of the machine and operation panel.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also find out about other types of transmissions.

❖❖❖❖ Chapter 3 Setup

Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These functions allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains changing the volume of audible signals generated by the machine and error messages. When the display or indicator lights show unusual information, check the list and take appropriate action.

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1. Transmission Options

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

Note

❒ If you frequently use a certain configuration of options, you can change their

default settings (on or off) with the User Parameters. See P.72 “User Parame- ters”.

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Transmission Options

Sending at a Specific Time (Send Later)

Using this feature, you can instruct

the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

Note

❒ You can not specify a time more

than 24 hours.

❒ This feature is only available with

Memory Transmission.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Transmission Option}}}} key.

Confirm that "1. Send Later" is

displayed. Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "AM" or

"PM".

Set your original and select any

scan settings you require.

Press the {{{{OK}}}} key.

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Enter the time that you want to

send the fax message.

Note

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If the current time shown on the

display is not correct, change it. See P.51 “Setting the Date and Time”.

Press the {{{{OK}}}} key.

The specified time is set.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step J.

Sending at a Specific Time (Send Later)

Press the {{{{Start}}}} key.

Note

❒ You can cancel a message trans-

mission set up for Send Later. See P.15 “Canceling Transmission or Reception”.

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Transmission Options

Personal Code Transmission

Personal Codes allow you to keep

track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal and other reports. This will help you to check up on who has been using the machine and how often.

Preparation

Before using this feature you must register personal codes. See P.77 “Registering Personal Codes”.

Limitation

❒ Personal codes may be any 8 digit

number except 00000000 (00000001 through 99999999). You can program up to 20 personal codes. See P.77 “Personal Codes”.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} key.

Press 0000 or 1111 until "2. Personal

Code" is displayed.

Press the {{{{OK}}}} key.

Press

❒ You can cancel this feature by

Press the {{{{OK}}}} key.

Enter a personal code (up to 8 dig-

its) with the number keys.

❒ If you make a mistake, press the

❒ Personal codes may be any string

Press the {{{{OK}}}} key.

The personal code is set.

to select "On" or "Off".

0000

1111

Note

selecting "Off".

Note

{Clear/Stop} key and try again.

of 8-digit numbers (0 to 9). You can register up to 20 personal codes.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step J.

Press the {{{{Start}}}} key.

Note

❒ You can cancel transmission of

a message set up for Personal

Code Transmission.

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Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.

You can choose one of the standard paper sizes (A4KL, A3L, B4L, 8 ×11"KL, 8

Although you can specify a different scan area for each page when using the exposure glass, only one size is allowed when scanning from the Document Feeder.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

/2"×14"L, 11"×17"L, ) .

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu

appears.

Press 0000 or 1111 until "4. Irreg. Scan

Area" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Set your original and select any

scan settings you require.

Note

❒ You can cancel this feature by

selecting "Off".

Press the {{{{OK}}}} key.

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Transmission Options

Press 0000 or 1111 to select the paper

size.

Note

❒ To see which paper sizes have

already been programmed, press 0 or 1.

Press the {{{{OK}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step I.

Press the {{{{Start}}}} key.

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Fax Header Print

By default, the machine adds your Fax Header to each message you send so it appears on the printed fax at the other end. See Chapter 3 “Own Name/Fax Header/Own Fax Number” in the Basic Features manual.

Important

❒ In the USA, this must contain the

telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} key.

Press 0000 or 1111 until "5. FaxHeader

Print" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Press the {{{{Transmission Option}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step H.

Press the {{{{Start}}}} key.

The Transmission Option menu appears.

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Transmission Options

Label Insertion

With this feature you can have the re-

ceiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To".

Note

❒ If you select Label Insertion, the la-

bel might be printed over a portion of the image when received at the other end.

❒ Program the receiver's name and

number in a Quick Dial or Speed Dial then Label Insertion turned on with the User Parameters. See P.72 “User Parameters” (Switch01, Bit0).

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require.

Press 0000 or 1111 until "6. Label In-

sertion" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "Pro-

grammed Value".

Press the {{{{OK}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step G.

Press the {{{{Start}}}} key.

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

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Auto Reduction

By default, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.

Transmitter

(This machine)

Receiver

Reduction

ND1X02E0

Important

❒ If you turn this feature off, the

scale of the original is maintained and some parts of the image may be deleted when printed at the other end.

ND1X02E1

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

Press 0000 or 1111 until "7. Auto Re-

duction" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Note

❒ You can switch this feature on and

off with the User Parameters. The default setting is on. See P.72 “User Parameters” (Switch01, Bit2).

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require.

Press the {{{{OK}}}} key.

Press the {{{{Transmission Option}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step H.

Press the {{{{Start}}}} key.

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Transmission Options

Polling Reception

Use this function if you want to poll a

message from another terminal. You can also poll documents from many terminals with only one operation (use Groups to fully exploit this feature).

Receiver (This machine)

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Transmission Option}}}} key.

Transmission

Request

Sender

ND1X01E8

Press 0000 or 1111 until "8. Polling RX"

is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Specify the other party's fax

number. Press the {{{{Start}}}} key.

File Reserve Report

This report is printed after Polling Reception has been set up.

Note

❒ By default, this report is turned off.

Turn it on with the User Parameters. See P.72 “User Parameters” (Switch03, Bit3).

Communication Result Report

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ By default, this report is turned on.

Turn it off with the User Parameters. See P.72 “User Parameters” (Switch03, Bit4).

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Transfer Request

Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.

The diagram below may make the concept clearer.

The Transfer Stations you specify must be machines of the same make as this machine and have the Transfer Station function.

Requesting party

Transfer

Result Report

Preparation

Transfer

Station

End Receiver

ND1X01E9

Before using this feature, you must program the Polling ID. See P.81 “Polling ID”.

Polling ID's of the requesting party (this machine) and Transfer Stations must be identical.

Before using this feature, you must program the Transfer Report. See P.85 “Transfer Report”.

The following terminology is used in this section.

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, that is, the machine that receives the Transfer Request.

❖❖❖❖ End Receiver

The final destination of the message, that is, the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station.

Limitation

❒ You can specify only one Transfer

Stations in a Transfer Request.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you specify a Transfer Station Group, the Group counts as a single receiver.

❒ The combined total of End Receiv-

ers and Transfer Stations you specify with the number keys cannot exceed 30.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} key.

❖❖❖❖ Requesting Party

The machine where the message originates from, that is, the machine making a Transfer Request (in this section, this machine).

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Transmission Options

Press 0000 or 1111 until "10. Transfer

Report" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Specify the Transfer Station.

If you make a mistake, press the {Clear/Stop} key and try again.

Press the {{{{OK}}}} key.

Specify the End Receiver.

Note

❒ You cannot enter the numbers

of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "Yes" or

"No".

Press the {{{{OK}}}} key.

If you selected "Yes", go back to step I.

Press the {{{{Start}}}} key.

Specifying an End Receiver

When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message.

You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dials, Speed Dials or Groups).

The numbers must first have been stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

❖❖❖❖ Quick Dial

Enter number (2 digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 01 in the Transfer Station, enter: {q} {0} {1}

❖❖❖❖ Speed Dial

Enter {q}, {p} followed by the Speed Dial code (2 digits). For example, to choose the number stored in Speed Dial 12 in the Transfer Station, enter: {q} {p} {1} {2}

❖❖❖❖ Group Dial

Enter {q} , {p}, {p} followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter: {q} {p} {p} {0} {4}

followed by the

{q}

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2. Job Information

Canceling Transmission or Reception

Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Transfer Request, Polling Reception. For details about these features, see Chapter 2 “Memory Transmission” in the Basic Features manual,P.13 “Transfer Re- quest”, and P.12 “Polling Reception”.

If you notice an error in the destination specified or the document content after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.

Note

❒ You can cancel Memory Transmis-

sion even while files are being sent. However, any pages that have already been sent cannot be canceled.

❒ To cancel transmission in progress,

press the {Clear/Stop} key.

❒ You can print out a File List to con-

firm the transmission files stored in memory.

Press the {{{{Job Information}}}} key.

Confirm that "1. Cancel TX / RX" is displayed.

Press the {{{{OK}}}} key.

Display the file you want to can-

cel.

To display the file, enter the file number with the number keys, or press 0 or 1 until the file number is displayed.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If you make a mistake, press the

{Cancel} key and try again.

❒ If you cannot find the file you

want to cancel, the document has already been sent.

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Job Information

Press the {{{{OK}}}} key.

Confirm that you have selected

the correct file, and press the {{{{OK}}}}

key.

"Trans. Cancelled File Deleted" is displayed, and the machine returns to standby display.

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Checking the Transmission Result (TX File Status)

This function let you check up on the last 50 completed transmissions without having to print the Journal. You can browse through the transmitted messages on the display.

Limitation

❒ Only the last 50 communications

are displayed. Earlier transmissions are not available.

❒ If a transmission is completed

while you are using this function, the result will not be shown until you exit TX File Status and start it again.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

Press 0000 or 1111 until "2. TX Status"

is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to scroll through the

messages.

Date

Time

AM/PM

Transmission result

Destination name

Page

The Information menu is shown.

Press the {{{{OK}}}} key.

The machine returns to standby display.

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Job Information

Checking the Reception Result (RX File Status)

This function let you check up on the last 50 messages received without having to print the Journal. You can

browse through the received messages on the display.

Limitation

❒ Only the last 50 communications

are displayed. Earlier messages are not available.

❒ If a message is received while you

are using this function, the result will not be shown until you exit RX File Status and start it again.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

Press 0000 or 1111 to scroll through the

messages.

Date

Time

AM/PM

Reception Result

Recipient

Page Press the {{{{OK}}}} key.

The machine returns to standby display.

The Information menu is shown.

Press 0000 or 1111 until "3. RX Status"

is displayed and press the {{{{OK}}}} key.

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Printing a List of Files in Memory (Print TX File List)

Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).

Note

❒ The contents of an original stored

in memory can also be printed. See P.20 “Printing a Stored Message”.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

Press 0000 or 1111 until "4. Print File

List" is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

The File List is printed out and the machine returns to standby display.

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Job Information

Printing a Stored Message

If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

The Information menu is shown.

Press 0000 or 1111 until "5. Print TX

File" is displayed and press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

The document is printed and the machine returns to standby display.

Display the file you want to print.

The registered name or fax number appears on the lower line.

Note

❒ Enter the file number with the

number keys, or search using 0 or 1.

❒ If you make a mistake, press the

{Cancel} key and try again.

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Printing the Journal

The Journal contains information about the last 100 communications made by your machine. When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below.

Note

❒ The sender's name column of the

Journal is useful when you need to register a Specified Sender.

❒ If you do not want the Journal to be

printed automatically, you can turn automatic printing off. See P.72 “User Parameters” (switch 03, bit 7).

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press 0000 or 1111 until "6. Print Jour-

nal" is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

The report is printed and the machine returns to standby display.

Press the {{{{Job Information}}}} key.

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Job Information

Displaying the Memory Status

Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of files to

be sent, and the number of received messages to be printed.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

The Information menu is shown.

Press the {{{{OK}}}} key.

The number of files to be sent is displayed.

Press the {{{{OK}}}} key.

The number of received files is displayed.

Note

❒ Memory can hold up to about

160 pages.

Press the {{{{OK}}}} key.

The machine returns to standby display.

Press 0000 or 1111 until "7. Memory

Status" is displayed and press the {{{{OK}}}} key.

The usage is displayed. When

you have finished, press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 23 Wednesday, March 7, 2001 5:06 PM

3. Transmission Features

Handy Dialing Functions

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.

Limitation

❒ Maximum length of telephone or

fax number: 254 digits

Note

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between numbers. For On Hook Dial and Manual Dial, no pause is needed.

----(Example) 01133-1-555333

Assume that 01133 is stored in Quick Dial 01 and that 1 is stored in Speed Dial 01.

A Place the original and select any

scan settings you require.

B Press the Quick Dial key {01}. C Press the {Pause/Redial} key. D Press the {Speed Dial} key and {0}

and {1} using the number keys. Press the {Pause/Redial} key.

F Enter {5}, {5}, {5}, {3}, {3} {3}

with the number keys.

G Press the {Start} key.

Telephone Directory

This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first letter of the name stored for that number.

Preparation

To use the Telephone Directory feature, you need to register a search letter when you program Speed Dials. See Chapter 3 “Speed Dial” in the Basic features manual.

Limitation

❒ Speed Dial codes cannot be

searched for by symbol or number.

❒ Names enclosed within brackets

are not searched for.

Set your original and select any

scan settings you require. Press the {{{{Speed Dial}}}} key.

KirCEN-advanced_FM.book Page 24 Wednesday, March 7, 2001 5:06 PM

Transmission Features

Enter the search letter by pressing

one of the Quick Dial keys (A to Z).

Note

❒ The names or fax numbers reg-

istered in Speed Dials are shown in numerical order on the display.

Press 0000 or 1111 until the destina-

tion you are searching for is displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{Cancel} key to try again.

❒ If you wish to dial another des-

tination, press the {OK} key and dial another fax number.

Press the {{{{Start}}}} key.

Redial

The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again.

Set your original and select any

scan settings you require. Press the {{{{Pause/Redial}}}} key.

Press 0000 or 1111 until the destina-

tion you want to redial is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

Limitation

❒ The following kinds of destina-

tions are not memorized.

• Quick Dials

• Speed Dials

• Group Dials

• Destinations dialed as End

Receivers for Transfer Request

• Any destinations if multiple destinations were dialed

• Destinations dialed by Redial (regarded as already memorized)

KirCEN-advanced_FM.book Page 25 Wednesday, March 7, 2001 5:06 PM

On Hook Dial

This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

Reference

See Chapter 4 “Adjusting Volume” in the Basic Features manual.

Set your original and select any

scan settings you require.

Reference

See Chapter 2 “Setting Originals” in the Basic Features manual.

See Chapter 2 “Scan Settings” in the Basic Features manual.

Press the {{{{On Hook Dial}}}} key.

Dial.

The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} and return to step B.

When the line is connected and

you hear a high-pitched tone, press the {{{{Start}}}} key.

• If you hear a voice, pick up the external telephone before you press the {Start} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).

• After transmission the machine will return to standby mode.

You will hear a low tone from the internal speaker. If you wish to cancel this operation, press the {On Hook Dial} key again.

KirCEN-advanced_FM.book Page 26 Wednesday, March 7, 2001 5:06 PM

Transmission Features

Manual Dial

The external telephone is required.

Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other

end, continue your conversation as you would normally over the telephone.

Limitation

❒ The result of the transmission with

manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

Set your original and select any

scan settings you require.

Reference

See Chapter 2 “Setting Originals” in the Basic Features manual.

See Chapter 2 “Scan Settings” in the Basic Features manual.

Pick up the external telephone.

You will hear a tone.

Replace the handset of the exter-

nal telephone.

After transmission the machine will return to standby mode.

Dial.

If you make a mistake, replace the external telephone and try again from step B.

When the line is connected and

you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.

KirCEN-advanced_FM.book Page 27 Wednesday, March 7, 2001 5:06 PM

Transmission Features

Stamp

The optional Document Feeder is required.

When sending a fax message using the Document Feeder (ADF), the machine can stamp a circle mark at the bottom of the original. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

Limitation

❒ Stamp only works when scanning

from the Document Feeder.

❒ You cannot turn the Stamp feature

on or off while a document is being scanned.

❒ Do not open the Document Feeder

while scanning the document. Document jam could occur.

Note

❒ When the stamp starts getting

lighter, replace the cartridge. See P.91 “Replacing the Stamp Car- tridge”.

❒ If a page was not stamped even

though the Stamp feature is turned on, you need to re-send that page.

❒ By default, Stamp is turned off. If

you use this feature often, you can adjust the User Parameters so that the home setting is on. In this case, Stamp can easily be turned off for any single transmission by pressing the {F3} key. See P.72 “User Pa- rameters” (Switch00, Bit0).

Press the {{{{F3}}}} key.

The Stamp indicator will light. Pressing the {F3} key again will turn it off.

KirCEN-advanced_FM.book Page 28 Wednesday, March 7, 2001 5:06 PM

Transmission Features

SEP Code

Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception feature of the same make. However, if the other machine of another make supports a polling reception, you can receive fax messages from the other party using this meth-

od instead.

Preparation

You need to assign the Dial Option feature to a User Function key beforehand. See P.47 “Assigning User Function Keys”.

Note

❒ The ID can be up to 20 digits long

and consist of digits.

❒ Make sure the ID matches the oth-

er terminal of the fax you are receiving from.

❒ You can store IDs in Quick Dials,

Speed Dials, and Groups with number keys.

❒ Messages you receive using this

feature are marked "SEP" on all reports.

Press the {{{{User Function}}}} key as-

signed with the Dial Option feature.

Press 0000 or 1111 until "2. SEP" is dis-

played and press the {{{{OK}}}} key.

Enter the SEP code with the

number Keys and press the {{{{OK}}}} key.

When a password (PWD) is necessary

Make sure that the machine is in

Facsimile mode and the standby display is shown. Then enter the fax number.

A Press the {{{{User Function}}}} key as-

signed with the Dial Option feature.

B Press 0000 or 1111 until "4. PWD" is

displayed and press the {{{{OK}}}} key.

C Enter the PWD code with the

number keys and press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 29 Wednesday, March 7, 2001 5:06 PM

Press the {{{{Transmission Option}}}} key.

Press 0000 or 1111 until "8. Polling RX"

is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

Transmission Features

SUB Code

Transfer Request is only possible with machines of the same make that have the Transfer Request feature. However, if you use the SUB/SID function, you can send and receive fax messages to and from other makers' machines that have the SUB/SID feature.

Preparation

You need to assign the Dial Option feature to a User Function key beforehand. See P.47 “Assigning User Function Keys”.

Note

❒ The ID can be up to 20 digits long

and consist of spaces, {q} and {p}.

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, and Groups.

❒ Messages you send using this fea-

ture are marked "SUB" on all reports.

Set your original and make any

changes to the scan settings if necessary.

Dial the destination fax number

using the number keys.

KirCEN-advanced_FM.book Page 30 Wednesday, March 7, 2001 5:06 PM

Transmission Features

Press the {{{{User Function}}}} key as-

signed with the Dial Option feature.

Confirm that "1. SUB" is dis-

played and press the {{{{OK}}}} key.

Enter the SUB code with the

number keys and press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

Note

❒ If you use Immediate Transmis-

sion and the destination fax machine does not support the Dial Option feature, a message will appear on the display to inform you of this. In this case, press the {OK} key to cancel the transmission.

When a password (SID) is necessary

A Press the {{{{User Function}}}} key as-

signed with the Dial Option feature.

B Press 0000 or 1111 until "3. SID" is

displayed and press the {{{{OK}}}} key.

C Enter the SID code with the

number keys and press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 31 Wednesday, March 7, 2001 5:06 PM

More Transmission Functions

Auto Fax Reception Power-up

This machine can be set to shut down automatically if nobody has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.

Important

❒ Reception is not possible if both

the operation switch and Main Power switch are turned off.

Note

❒ By default, messages are printed as

soon as they are received (Immediate Reception). To change this, see P.72 “User Parameters” (Switch14, Bit0).

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Transmission with Image Rotation

For most purposes, set A4/LT originals in the landscape direction (L). If you set an A4/LT original in the portrait direction (K), the image will be sent rotated by 90°. Providing the receiver has A4/LT landscape paper (L), the message will be printed the same size as the original.

Limitation

❒ This feature is not available with

Immediate Transmission.

Checking the Transmission Result

• Turn the Communication Result Report on if you want a report to be printed after every successful transmission. See P.34 “Printed Re- port”. If you leave the Communication Result Report off, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead.

• If you turn the Transmission Result Report (Immediate Transmission) off, the Error Report will be printed when the communication on fails.

• You can also check the transmission result by examining the Journal. See P.21 “Printing the Journal”. You can either print or scroll through the Journal on the display. See P.17 “Checking the Transmission Result (TX File Status)”.

KirCEN-advanced_FM.book Page 32 Wednesday, March 7, 2001 5:06 PM

Transmission Features

Sending a Fax Message Immediately

To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broadcasting, Immediate Transmission will interrupt the current communication.

Your original will not be sent until pre-

viously queued files have been sent.

Automatic Redial

If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in).

If redialing fails after four redials, the machine cancels the transmission and prints the Communication Result Report or Communication Failure Report.

If Memory Runs Out While Storing an Original

If you run out of memory while storing an original (free space reaches

"Memory is Full. Storing

0%),

Stopped, Transmission Has Been Cancelled."

Press the {OK} key to transmit the stored pages only.

Note

❒ By default, successfully scanned

pages are sent. If you wish to change this setting, please contact your service representative.

is displayed.

Batch Transmission

Broadcasting Sequence

If you send a fax message by Memory If you dial several destinations for the same message (Broadcasting) the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting. For example, if you specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

Transmission and there is another fax

message waiting in memory to be

sent to the same destination, that

message is sent along with your orig-

inal. Several fax messages can be sent

with a single call, thus eliminating the

need for several separate calls. This

helps save communication costs and

reduce transmission time.

Fax messages for which the transmis-

sion time has been set in advance are

sent by batch transmission when that

time is reached.

Checking the Transmission Progress

To check which destinations the fax message has been sent to so far, print

the TX file list.

Note

❒ By default Batch Transmission is

switched on. You can switch it on or off with the User Parameters. See P.72 “User Parameters” (Switch14, Bit2).

KirCEN-advanced_FM.book Page 33 Wednesday, March 7, 2001 5:06 PM

ECM (Error Correction Mode)

This feature automatically sends data that was not transmitted successfully using a system that complies with international standards.

ECM requires that the destination machine has the same feature.

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the original faster than Immediate Transmission and is useful when you are in a hurry and need to use the original for another purpose.

More Transmission Functions

• When two or more destinations are specified

• When the original is set on the exposure glass

Note

❒ If you press the {Clear/Stop} key,

the original jams, or memory becomes full during Parallel Memory Transmission, the machine stops transmitting and prints the Communication Result Report. The file is erased.

❒ Total stored page numbers are not

printed in the Parallel Memory Transmission. Only the page numbers are printed, such as P.1, P.2 not 1/2, 2/2.

❒ If you run out of memory, normal

Memory Transmission takes place.

Note

❒ By default this feature is turned on.

You can change this with the User Parameters. See P.72 “User Parame- ters” (Switch07, Bit2).

Limitation

❒ Standard Memory Transmission is

used instead of Parallel Memory Transmission in the following cases.

• When the line is busy and could not be connected to

• With Send Later

• With Transfer Request

• When you store an original for

Memory Transmission while another communication is in progress

KirCEN-advanced_FM.book Page 34 Wednesday, March 7, 2001 5:06 PM

Transmission Features

Printed Report

File Reserve Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this re-

port, it is still printed if an original could not be stored.

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed). See P.72 “User Parame- ters” (Switch04, Bit7).

❒ The "Page" column gives the total

number of pages. The "Not Sent" column gives the number of pages that could not be sent successfully.

Note

❒ You can turn this report on and off.

By default, it is not printed. See P.72 “User Parameters” (Switch03, Bit2).

❒ You can choose whether to include

part of the original image on the report (part of the image is printed by default). See P.72 “User Parame- ters” (Switch04, Bit7).

Communication Result Report

This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. See P.34 “Com- munication Failure Report”.

Note

❒ By default, this function is turned

on. You can turn it off with the User Parameters. See P.72 “User Parameters” (Switch03, Bit0).

Communication Failure Report

This report is only printed if the Communication Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed). See P.72 “User Parame- ters” (Switch04, Bit7).

❒ The "Page" column gives the total

number of pages. The "Not Sent" column gives the number of pages that could not be sent successfully.

KirCEN-advanced_FM.book Page 35 Wednesday, March 7, 2001 5:06 PM

Transmission Result Report (Immediate Transmission)

If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead.

Note

❒ You can switch this report on or off

using the User Parameters. See P.72 “User Parameters” (Switch03, Bit5).

❒ If the page was sent successfully,

the "Page" column gives the total number of pages that were sent successfully. The "Not Sent" column gives the number of pages that could not be sent successfully.

Printed Report

KirCEN-advanced_FM.book Page 36 Wednesday, March 7, 2001 5:06 PM

Transmission Features

KirCEN-advanced_FM.book Page 37 Wednesday, March 7, 2001 5:06 PM

4. Reception Features

Reception

Immediate Reception

Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

Receiver (your machine)

Sender

ND1X00E2

----Display During Reception

The sender's name or fax number appears on the upper line.

----Reception Resolution

This machine supports Standard, De- tail and Fine resolutions for recep-

tion. This may differ from the sender's intention.

Reception will not take place if there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing the message.

Receiver (your machine)

Sender

ND1X00E3

This method is used with Substitute Reception. See P.38 “Substitute Recep- tion”.

Important

❒ All the messages stored in memory

are deleted if the power is switched off for more than one hour.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above features off.

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free memory space is low.

Note

❒ If the memory free space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

KirCEN-advanced_FM.book Page 38 Wednesday, March 7, 2001 5:06 PM

Reception Features

Substitute Reception

If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the

machine to use Substitute Reception is rectified. Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

Limitation

❒ Reception may not take place if

there is not enough free memory left.

Note

❒ The Receive File indicator lights to

let you know when message(s) have been received using Substitute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further reception becomes impossible and the current communication is terminated.

Screening Out Messages from Anonymous Senders

To help you screen out unwanted messages that may fill up machine memory, the machine can be programmed to only use Substitute Reception under the following conditions.

Four settings are available:

• Enabled unconditionally (Free)

• Enabled for Own Name/Own Fax

Number is received

• Enabled for Polling ID match

• Disabled (Reception off)

Note

❒ The default setting is "When Own

Name or Own Fax Number is received", only storing messages when the Own Name/Own Fax Number is present. You can change this with the User Parameters. See P.72 “User Parameters” (Switch05, Bit2,1).

❒ Even if the sender does not have an

Own Name or Own Fax Number, the machine will still receive messages using Substitute Reception if:

• Paper becomes jammed while the power switch is on

• For some reason printing is not possible for example when copy job is in progress

❒ The machine must be of the same

manufacturer and matches the Polling ID.

KirCEN-advanced_FM.book Page 39 Wednesday, March 7, 2001 5:06 PM

----When Own Name or Own Fax

Number is Received

The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages received into memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.

Important

❒ If a sender has not programmed

their Own Name or Own Fax Number, the machine may reject an important fax message. We recommend that you ask important senders to register an Own Name or Own Fax Number in advance.

Reception

----Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number.

KirCEN-advanced_FM.book Page 40 Wednesday, March 7, 2001 5:06 PM

Reception Features

Printing Functions

Print Completion Beep

By default, the machine beeps to let you know when a received message has been printed.

Note

❒ You can alter the volume of the

beep or turn it off completely (set the volume to the minimum level).

See Chapter 4 “Adjusting Volume” in the Basic Features manual.

Center Mark

By default, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

Checkered Mark

By default, a checkered mark is printed on the first page of fax messages to help you separate them.

ND1X00E5

Note

❒ You can turn this feature off with

the Initial Setup RX settings. See P.56 “Changing the Initial Setup Re- ception”.

Limitation

❒ The center mark may deviate a lit-

tle from the exact center of the edge.

Note

❒ You can turn this feature off with

the Initial Setup RX. See P.56

“Changing the Initial Setup Reception”.

ND1X00E6

KirCEN-advanced_FM.book Page 41 Wednesday, March 7, 2001 5:06 PM

Printing Functions

Reception Time

You can have the date and time when a message was received printed at the bottom of the received image. This feature is turned off by default—turn it on with the Initial Setup RX settings. See P.56 “Changing the Initial Setup Reception”.

Limitation

❒ When a received message is print-

ed on two or more sheets, the date and time is printed on the last page.

Note

❒ The date and time when the mes-

sage was printed can also be recorded on the message. If you need this feature, please contact your service representative.

Image Rotation

If you have installed paper in the cassette portrait K, incoming fax messages will be rotated automatically to fit on the paper.

your machine

ND1X00E9

Page Separation and Length Reduction (Not Available in Some Countries)

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this feature splits the message if the length exceeds 0.79" or more, by reducing within 0.79". When a message is split, the split mark (*) is inserted at the split position and about 0.39" of the split area is duplicated on the top of the second sheet.

ABC

(Document)

ND1X01E1

Note

❒ Your service representative can

customize this feature with the following settings. Bracketed values are defaults.

• Reduction (on)

• Print split mark (on)

• Overprinting (on)

• Overprinting length (0.39")

• Guideline for split (when mes-

sage is 0.79" longer than paper)

KirCEN-advanced_FM.book Page 42 Wednesday, March 7, 2001 5:06 PM

Reception Features

Page Reduction

If you turn this feature on and you receive a message that is longer than the paper in the cassette, usually the machine prints it on two pages. The machine reduces the width and length of the received image so that it will fit on one page. If A4L paper size is loaded and a message of B4 L size is received, the machine will reduce the message to a single A4L sheet.

TSI Print

Usually the sender's Fax Header is printed on received messages. If the sender has not programmed their Fax Header, you will not be able to identify them. However, if you turn this feature on, the sender's Name or Fax Number is printed instead so you can find out where the message came from.

Note

❒ You can turn it on or off with the

your machine

User Parameters. See P.72 “User Parameters” (Switch02, Bit3).

(B4 size)

Note

reduction

(A4 size)

ND1X01E3

❒ By default, this feature is turned

off. Switch it on with the User Parameters. See P.72 “User Parame- ters” (Switch10, Bit3).

Reference

P.41 “Page Separation and Length Re- duction (Not Available in Some Countries)”

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has LG (8 stalled and you receive a LT (8 column of the table below. The paper size at the top has the highest priority. In this case, since LG (8

/2"×14")L is a higher priority than DLT (11"×17")L, the

message is printed on LG (8

/2"×11")L size message, check the LT (81/2"×11")

/2"×14")L.

If only B5L is loaded and you receive an DLT (11"×17")L message, the received message is stored in memory and will not be printed.

/2"×14")L and DLT (11"×17")L in-

KirCEN-advanced_FM.book Page 43 Wednesday, March 7, 2001 5:06 PM

❖❖❖❖ Priority Table

Printing Functions

Page Reduction Disabled

Reduction in Sub-scan Direction Enabled

Page Separation Threshold 0.79" (20mm)

Width or Length Priority Width

• KK and LL indicate that the message is split over two pages of paper with

the orientation and size shown.

KirCEN-advanced_FM.book Page 44 Wednesday, March 7, 2001 5:06 PM

Reception Features

Limitation

❒ The paper size used to print a received message may be different from the size

of the sent original.

Note

❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes-

sages narrower than A4 or LT are sent as A4 or LT width with the length unchanged.

Reference

P.41 “Page Separation and Length Reduction (Not Available in Some Countries)”

P.42 “Page Reduction”

P.41 “Image Rotation”

”Just Size” Printing

If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompting you to load paper of the required size. When you have loaded the new paper, you can then print the message.

Two messages can appear:

• Paper Cassette

Note

❒ By default, this message is turned off. You can turn this message on with the

User Parameters. See P.72 “User Parameters” (Switch05, Bit5).

Out of paper display message

If the paper tray runs out of paper, you can have a message appear on the display asking you to add more paper.

Note

❒ By default, this message is turned off. You can turn it on with the User Param-

eters. See P.72 “User Parameters” (Switch05, Bit7).

KirCEN-advanced_FM.book Page 45 Wednesday, March 7, 2001 5:06 PM

5. Facsimile User Tools

Accessing the User Tools

The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs.

So you can find the User Tool you want quickly and easily, they are grouped by function:

❖❖❖❖ Program/Delete

Use to program or delete: Quick Dials, Groups, Speed Dials and User Functions

❖❖❖❖ Reports/Lists

Use to print: the Journal, TX File List, Group Dial list, Quick Dial list, Speed Dial list and Quick Dial label

❖❖❖❖ Setup

Use to configure: Monitor Volume, Date/Time, Summer Time/DST and Fax Information

❖❖❖❖ Initial Setup TX

Use to set defaults for: Transmission mode (Memory/Immediate), scanning conditions (Resolution and Original Type), Fax Reset Timer and On Hook Timeout.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until the category

you require is displayed and press the {{{{OK}}}} key.

❖❖❖❖ Initial Setup RX

Use to change settings for: Reception Mode, Checkered Mark, Center Mark, Print RX Time and Forwarding

Press 0000 or 1111 until the User Tool

you require is displayed and press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 46 Wednesday, March 7, 2001 5:06 PM

Facsimile User Tools

Follow the instructions appearing

on the display.

For more details on each User Tool, see the relevant pages of this manual.

When you have made your chang-

es, press the {{{{OK}}}} key.

The machine automatically returns to the User Tools main menu.

Exiting User Tool mode

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 47 Wednesday, March 7, 2001 5:06 PM

Assigning User Function Keys

You can program each of the User Function keys ( {F1} - {F3} ) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys.

Note

❒ When the machine is shipped, the

following functions are stored in the User Function keys by default.

Key Function

F1 Manual Reception

F2 Reception Mode

F3 Stamp

Storing/Editing the Contents of a User Function Key

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / De-

lete" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 until "7. User Func-

tions" is displayed and press the {{{{OK}}}} key.

Press the User Function key ( {{{{F1}}}}

– {{{{F3}}}} ) you want to use.

Note

❒ If you make a mistake, press the

{Cancel} key and repeat from step E.

KirCEN-advanced_FM.book Page 48 Wednesday, March 7, 2001 5:06 PM

Facsimile User Tools

Press 0000 or 1111 until the function

you want to register into the User Function key and press the {{{{OK}}}} key.

Note

❒ If you wish to store more func-

tions, repeat steps E to G for other keys.

❒ If you press the {Cancel} key,

the function is not stored and the display shown in step E appears again.

Utilizing a User Function Key

Press the User Function Key

( {{{{F1}}}} – {{{{F3}}}} ) in which the function you want to use is stored.

The stored function's display is shown.

❖❖❖❖ For example, "Print Journal"

Press the {{{{User Tools}}}} key.

Functions You Can Store in User Function Keys

Function Name Default Key

Manual Reception F1

Reception Mode F2

Stamp F3

TX Status

RX Status

Print Journal

Fax Header Print

TX Result Report

Forwarding

Group

Dial Option

KirCEN-advanced_FM.book Page 49 Wednesday, March 7, 2001 5:06 PM

Printing Reports/Lists

This function allows you to print the following reports and lists manually. Select a report or list as needed.

• Journal

See P.21 “Printing the Journal”.

• TX File List

See P.19 “Printing a List of Files in Memory (Print TX File List)”.

• Quick Dial list See Chapter 3 “Quick Dial” in the Basic Features manual.

• Speed Dial list See Chapter 3 “Speed Dial” in the Basic Features manual.

• Group Dial list See Chapter 3 “Groups” in the Basic Features manual.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "2. Reports /

Lists" is displayed and press the {{{{OK}}}} key.

Printing the Journal

A Confirm that "1. Journal" is dis-

played and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {Cancel} key and try again.

Printing a TX File List

A Press 0000 or 1111 until "2. TX File

List" is displayed and press the

{{{{OK}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {Cancel} key and try again.

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Facsimile User Tools

Printing the Quick Dial List

A Press 0000 or 1111 until "3. Dial

List" is displayed and press the {{{{OK}}}} key.

B Confirm that "1. Quick Dial

List" is displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {Cancel} key and try again.

Printing the Speed Dial List

A Press 0000 or 1111 until "3. Dial

List" is displayed and press the {{{{OK}}}} key.

Printing the Group Dial List

A Press 0000 or 1111 until "3. Dial

List" is displayed and press the {{{{OK}}}} key.

B Press 0000 or 1111 until "3. Group

Dial List" is displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {Cancel} key and try again.

Printing the Quick Dial Label

A Press 0000 or 1111 until "4. Quick

Dial Label" is displayed and press the {{{{OK}}}} key.

B Press 0000 or 1111 until "2. Speed

Dial List" is displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {Cancel} key and try again.

Note

❒ If you make a mistake, press

the {Cancel} key and try again.

Press the {{{{Start}}}} key.

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

KirCEN-advanced_FM.book Page 51 Wednesday, March 7, 2001 5:06 PM

Setting the Date and Time

Use this function to set your machine's internal clock to the current time and date.

If the current date and time are wrong, use this procedure to correct them.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press a number key to enter the

year for the digit, or it the year is correct press the {{{{OK}}}} key.

Press 0000 or 1111 key to select the cor-

rect month, and then press the {{{{OK}}}} key.

Press the {{{{Clear/Stop}}}} key and use

the number keys to enter the correct number for the date (01 to 31), and then press the {{{{OK}}}} key.

Press 0000 or 1111 key to select the

“AM” or “PM”, then press the

{{{{OK}}}} key.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "3. Setup" is

displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "2. Date/Time"

is displayed.

Use the number keys to enter the

correct time.

Enter the current hour setting (1 to

12), and then press the 0 or 1 key. Press the {Clear/Stop} key and use

the number keys to enter a 2-digit number for the correct minute setting (00 to 59).

KirCEN-advanced_FM.book Page 52 Wednesday, March 7, 2001 5:06 PM

Facsimile User Tools

Press the {{{{OK}}}} key.

After "Function Accepted" flashes briefly in the display, the next setting is displayed.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

KirCEN-advanced_FM.book Page 53 Wednesday, March 7, 2001 5:06 PM

Summer Time / Daylight Saving Time

Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends.

Note

❒ Before you set this function, make

sure that your machine's internal clock is correct.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press 0000 or 1111 until "3. Summer

Time /DST" is displayed.

Press the {{{{OK}}}} key.

Use 0000 or 1111 to select "On" or

"Off".

Select "On" to advance your machine's internal clock one hour, and select "Off" to go back one hour.

Press the {{{{OK}}}} key.

If you selected "On", "The Clock Advanced By One Hour" is displayed in the display, and if you selected "Off", "The Clock Put Back By One Hour" is displayed.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "3. Setup" is

displayed.

Press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 54 Wednesday, March 7, 2001 5:06 PM

Facsimile User Tools

Changing the Initial Setup Transmission

When you turn on the machine or return to Copy mode, the machine returns to the home settings. You can change these home settings so that the machine starts with your most frequently used features selected.

This procedure can be used to change the home settings for the following functions.

• Transmission mode See Chapter 2 “Faxing” in the Basic Features manual.

• Resolution See Chapter 2 “Resolution” in the

Basic Features manual.

• Photo Original See Chapter 2 “Original Type” in the Basic Features manual.

• Fax Reset Timer See Chapter 1 “Starting the Machine” in the Basic Features manual.

• On Hook Timeout See P.25 “On Hook Dial”.

Note

❒ You can also choose whether the

machine returns to the home settings after each communication. See P.72 “User Parameters” (Switch01, Bit7).

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "4. Initial Set-

up TX" is displayed and press the {{{{OK}}}} key.

The "Initial Setup TX" menu is shown on the display.

Press 0000 or 1111 until the mode you

want to change is displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and enter the correct number.

Select the home setting with the

0000 or 1111 key then press the {{{{OK}}}} key.

❖❖❖❖ Transmission Mode

You can select the either way to send a fax message (Memory Transmission or Immediate Transmission).

KirCEN-advanced_FM.book Page 55 Wednesday, March 7, 2001 5:06 PM

Changing the Initial Setup Transmission

❖❖❖❖ Resolution

You can select the setting that meets your needs based upon this trade off between speed and image clarity.

❖❖❖❖ Photo Original

You can select the setting that meets your needs based upon the appropriate Original Type to optimize image clarity.

❖❖❖❖ Fax Reset Timer

❖❖❖❖ On Hook Timeout

This machine automatically cancel the On Hook Dial mode if you do not dial a number from the numeric keypad for a certain period of time after pressing the {On Hook Di- al} key. You can select this period from these options.

Note

❒ If you want to change other

home settings, repeat steps E and F.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

This machine automatically enters the Energy Saver mode if you do not use the machine for a certain period of time. You can select this period from these options.

KirCEN-advanced_FM.book Page 56 Wednesday, March 7, 2001 5:06 PM

Facsimile User Tools

Changing the Initial Setup Reception

The Initial Setup Reception function allows you to change settings for the following reception functions.

• Reception Mode See Chapter 2 “Selecting the Reception Mode” in the Basic Features manual.

• Checkered Mark See P.40 “Checkered Mark”.

• Center Mark See P.40 “Center Mark”.

• Print RX Time See P.41 “Reception Time”.

• Forwarding See P.65 “Forwarding”.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111until "5. Initial Set-

up RX" is displayed and press the {{{{OK}}}} key.

The "Initial Setup RX" menu is shown on the display.

Press 0000 or 1111 until the mode you

want to change is displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and enter the correct number.

Change the setting using the 0000 or

1111 key and press the {{{{OK}}}} key.

❖❖❖❖ Reception Mode

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

❖❖❖❖ Checkered Mark

❖❖❖❖ Center Mark

KirCEN-advanced_FM.book Page 57 Wednesday, March 7, 2001 5:06 PM

❖❖❖❖ Print RX Time

❖❖❖❖ Forwarding

Note

❒ If you wish to change other

functions, repeat steps E and F.

❒ Select on or off for Checkered

Mark, Center Mark, Print RX Time and Forwarding.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Changing the Initial Setup Reception

KirCEN-advanced_FM.book Page 58 Wednesday, March 7, 2001 5:06 PM

Facsimile User Tools

KirCEN-advanced_FM.book Page 59 Wednesday, March 7, 2001 5:06 PM

6. Key Operator Settings

Changing Key Operator Settings

This chapter explains about functions the key operator handles.

Counters

❖❖❖❖ Key Operator Code

When the Key Operator Code is registered and turned on, user have to enter registered the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. This prevents unauthorized people from changing registration.

Note

❒ You can change the Key Operator

Code between on and off with "System Settings". See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings.

❒ When you register or change the

key operator access code, see Chapter 2 “13.Key Op. Tools” in the System Settings.

This function allows you to check the total number of pages transmitted and received on the display.

• Transmissions: Total number of transmitted pages

• Receptions: Total number of received pages

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

KirCEN-advanced_FM.book Page 60 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Confirm that "1. Counter" is dis-

played.

Press the {{{{OK}}}} key.

The number of pages transmitted is displayed. You can display the number of pages received, scanned, or printed by pressing 0 or 1.

Once you have confirmed the

number of pages, press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

Authorized Reception

This feature helps you to reject junk mail. It lets you specify which terminals you wish to receive fax messages from; the others will be shut out. This is useful if you are very annoyed with someone.

You can register the following:

• 30 Specified Senders (up to 24 characters for each sender)

• Wild Card

Important

❒ We recommend that you print the

Sender/Authorized Reception list and keep it when you register or change a sender. See P.64 “Sender (Authorized Reception) List”.

Limitation

❒ You cannot register a Specified

Sender who does not have an Own Name or Own Fax Number.

❒ You can register up to 30 senders

for Forwarding and Authorized Reception functions. You sometimes cannot register 30 senders depending on the number of senders registered with other functions. See P.65 “Forwarding”.

Note

❒ To find out a senders Own Name/

Own Fax Number, check the Journal.

❒ You can specify whether to only

receive messages from Specified Senders, or to receive all messages except those from Specified Senders. The default setting is "Receive from Authorized Senders". See P.72 “User Parameters” (Switch08, Bit2).

KirCEN-advanced_FM.book Page 61 Wednesday, March 7, 2001 5:06 PM

Switching Authorized Reception On/Off

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press the {{{{OK}}}} key.

Changing Key Operator Settings

Press 0000 or 1111 until "2. Authorized

RX" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. On/Off" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Note

❒ You can cancel this feature by

selecting "Off".

Press the {{{{OK}}}} key.

Note

❒ If you have not programmed a

specified sender, the message "Press OK to Program Sender Name/Number" is displayed. Press {OK} key, go to Step J in "Programming specified senders". See P.62 “Programming specified senders”.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 62 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Programming specified senders

Press the {{{{User Tools}}}} key.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "2. Program

Sender" is displayed.

Press the {{{{OK}}}} key.

Enter the name for the Specified

User.

Enter the other party's name or fax number.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "2. Authorized

RX" is displayed.

Reference

For details about how to enter names, see Chapter 3 “Entering Text” in the Basic Features manual.

Press the {{{{OK}}}} key.

If you want to specify a wildcard,

press the 0000 or 1111 key to select "Yes", or select "No".

Reference

See Chapter 3 “Wild Cards” in the Basic Features manual.

Press the {{{{OK}}}} key.

The Specified User is registered.

If you want to register another Specified User, repeat from step I.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 63 Wednesday, March 7, 2001 5:06 PM

Deleting a Specified Sender (Authorized Reception)

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Changing Key Operator Settings

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "3. Delete

Sender" is displayed.

Press the {{{{OK}}}} key.

Press the 0000 or 1111 key to select the

name of the Specified Sender that you want to delete.

Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Specified Senders, repeat the above steps from step I.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "2. Authorized

RX" is displayed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 64 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Sender (Authorized Reception) List

Print this list to find out which Specified Senders are currently programmed.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press 0000 or 1111 until "2. Authorized

RX" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "4. Print Send-

er List" is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

The list is printed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

KirCEN-advanced_FM.book Page 65 Wednesday, March 7, 2001 5:06 PM

Changing Key Operator Settings

Forwarding

Using this feature, you can select messages from Specified Senders to be printed on your machine and then sent on to another fax machine.

This is useful if, for example, you are visiting another office and would like a copy of your messages sent to that office so you can read them.

In this section, the machines that messages are forwarded to are referred to as Forwarding Stations. The locations from which you would like messages forwarded from are referred to as Specified Senders.

You can register:

• 5 Forwarding Stations

• 30 Specified Senders (maximum 10

per Forwarding Station, up to 24 characters each)

• Wild Cards

Important

❒ We recommend that you print the

Forwarding/Sender list and keep it when you register or change a receiver or sender.

Note

❒ Before using the Forwarding func-

tion, register Forwarding Stations and turn Forwarding function on. See P.56 “Changing the Initial Setup Reception”.

❒ You can print a forwarding mark

on forward messages. See P.72 “User Parameters” (Switch02, Bit0).

❒ To register a sender, use an Own

Name or Own Fax Number.

❒ You can find out the Own Name or

Own Fax Number of a sender by looking in the destination name column of the Journal.

❒ You can specify whether or not to

print forwarded messages. This feature is called "Local Printing". The default setting is on. See P.72 “User Parameters” (Switch11, Bit6).

Registering Forwarding Stations

Press the {{{{User Tools}}}} key.

Limitation

❒ This feature only works if the in-

coming message is from another party that has been programmed as a Specified Sender.

❒ The Forwarding function does not

forward messages received with Polling Reception mode.

❒ You cannot register a sender who

does not have an Own Name or Own Fax Number.

❒ You can register up to 30 senders

for Forwarding and Authorized Reception functions. You sometimes cannot register 30 senders depending on the number of senders registered with other functions. See P.60 “Authorized Reception”.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 66 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "3. Forward-

ing" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "1. Prog. Sta-

tion" is displayed

Press the {{{{OK}}}} key.

The Forwarding Station's fax number is registered.

When specifying senders

A Press the {{{{OK}}}} key. B Enter the other party's name.

Enter the other party's Own Name or Own Fax Number.

C Press the {{{{OK}}}} key.

The name is registered.

D If you want to register the

Specified Sender as a Wildcard, press 0000 or 1111 to select "Yes" or "No".

Press the {{{{OK}}}} key.

Press 0000 or 1111 to display the

number of the forwarding station you want to register.

If a forwarding station is already registered, the fax number for that station is displayed.

Press the {{{{OK}}}} key.

Enter the other party's fax number

with the number keys.

E Press the {{{{OK}}}} key.

To register another Specified Sender, repeat the above steps from step A.

To register a different Forwarding Station, press the {Cancel} key and repeat the above steps from step I.

Limitation

❒

Names for Specified Senders can be up to 24 characters long.

Note

❒ You can confirm the names

and fax numbers of Specified Senders on the Journal.

❒ You can confirm registered

Specified Senders on the Specified Sender list.

KirCEN-advanced_FM.book Page 67 Wednesday, March 7, 2001 5:06 PM

Changing Key Operator Settings

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

Editing a Forwarding Station

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press 0000 or 1111 until "3. Forward-

ing" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "1. Prog. Sta-

tion" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to display the fax

number of the Forwarding Station you want to edit.

Press the {{{{OK}}}} key.

Press the {{{{Clear/Stop}}}} key and en-

ter the Forwarding Station's correct fax number.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press the {{{{OK}}}} key.

The fax number is registered.

If you want to edit another Forwarding Station, press the {Cancel} key and repeat the above steps from step I.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 68 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Deleting a Forwarding Station

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "2. Delete Sta-

tion" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to display the fax

number of the Forwarding Station you want to delete.

Press the {{{{OK}}}} key.

The Forwarding Station is deleted.

If you want to delete another Forwarding Station, repeat the procedure from step I.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "3. Forward-

ing" is displayed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 69 Wednesday, March 7, 2001 5:06 PM

Deleting a Specified Sender (Forwarding)

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Changing Key Operator Settings

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "1. Prog. Sta-

tion" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to display the fax

number of the Forwarding Station that contains the Specified Sender you want to delete.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "2. Delete

Sender" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "3. Forward-

ing" is displayed.

Press the {{{{OK}}}} key.

Use 0000 or 1111 to display the Speci-

fied Sender you want to delete.

Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete another Specified Sender, repeat the above steps from step N.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 70 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Specified Sender/Forwarding Station list

Print this list to find out which Specified Senders are assigned to which Forwarding Stations.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press 0000 or 1111 until "3. Forward-

ing" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "3. Print Send-

er List" is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

The list is printed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

KirCEN-advanced_FM.book Page 71 Wednesday, March 7, 2001 5:06 PM

Sender Setting

For Forwarding, select the messages to forward either from all senders, from specified senders.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Changing Key Operator Settings

Press 0000 or 1111 until "3. Forward-

ing" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "4. Sender Set-

ting" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 and select "Selected

ON" or "All ON".

Messages are transferred only to the specified party.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Messages are transferred to any party.

Press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 72 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

User Parameters

The User Parameters allow you to customize various settings to match your needs.

To change the function settings, set the user parameter switches.

Preparation

Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.

----Switches and Bits

User Parameters are divided into Switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.

Bit Number

Bit Value

76543210

↓↓↓↓↓↓↓↓

01000000

----User Parameter List

The User Parameter switches are outlined below.

* : Default Settings

Switch Bit Item 0 1

00 0 Stamp home position

3, 2, 1 Image density adjustment level home position (the higher level,

the greater image density)

001: Level 1 (lightest),

010: Level 2,

01 0 Label Insertion home posi-

tion

2 Auto Reduction home po-

sition

5 Fax Header Print home po-

sition

7 Return the machine to the

home settings after each communication (Return to default after transmission)

011: Level 3, 100: Level 4, 101: Level 5

Off

KirCEN-advanced_FM.book Page 73 Wednesday, March 7, 2001 5:06 PM

Switch Bit Item 0 1

02 0 Forwarding Mark Off

3TSI Print

03 0 Automatic printing of the

Communication Result Report (Memory TX)

2 Automatic printing of the

File Reserve Report (Memory TX)

3 Automatic printing of the

File Reserve Report (Polling RX)

4 Automatic printing of the

Communication Result Report (Polling RX)

5 Automatic printing of the

Transmission Result Report (Immediate TX)

7 Automatic printing of the

Journal

04 7 Include a portion of the im-

age on the Communication Result Report, File Reserve Report, Communication Failure Report.

05 0 Receive Service Call (SC)

Condition (Substitute Reception during service call)

2, 1 Receive when the machine can not print (Substitute reception dur-

ing printer error)

00: Enabled unconditionally (Free),

01: Enabled for Own Name/Own Fax Number is received,

10: Enabled for Polling ID match,

11: Disabled (Reception off)

4 Restricted Access

5 Just Size Printing

7 Empty cassette alert (Paper

Empty Warning indication)

06 4 Selecting the Sheet to Print

the Quick Dial Label

07 2 Parallel Memory Trans-

mission

Changing Key Operator Settings

Off

Possible (Substitute RX)

Off

Paper label

sheet

Off

Not possible

(Reception off)

Transparent label sheet

KirCEN-advanced_FM.book Page 74 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Switch Bit Item 0 1

08 2 Authorized Reception type

10 3 Page Reduction when

printing

11 6 Local Print when Forward-

ing

14 0 Print documents received

with Auto Power-On Reception (Night Printing mode)

1 Long Document Transmis-

sion (Well Log)

2 Batch Transmission Off

3 Reset when function

changed

7System Parameter List TX

15 2, 1, 0 Select paper feed tray to fix

001: First, 010: Second, 011 Third, 100: Four

5 Fixed Input tray On

17 2 Whether you need to press

the {OK} key after entering a Quick Dial when broadcasting.

7 Receive messages by press-

ing the {Start} key when originals are not set.

Only receive from specified senders

Off

Immediate printing (On)

Off

Not Necessary

Off (The machine

does not receive

messages by pressing the

{Start} key.)

Receive all messages except those from specified senders

When turning on the Operation switch (Off)

Off

Necessary

On (The ma-

chine receives

messages by pressing the

{Start} key.)

KirCEN-advanced_FM.book Page 75 Wednesday, March 7, 2001 5:06 PM

Changing the User Parameters

• We recommend that you print the User Parameter list and keep it when you register or change a user parameter. See P.76 “Printing the User Parameter List”.

• Do not change any bit switches other than those shown on the previous pages.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Changing Key Operator Settings

Press 0000 or 1111 until "4. User Pa-

rameters" is displayed.

Press the {{{{OK}}}} key.

For a list of the switches and settings, see P.72 “User Parameter List”.

Use the User Parameters table to look up the number of the switch that you want to change, and then press the 0 or 1 key to display the number of the switch.

The switch bits are numbered 7~0. To change a setting, press the corresponding number key to toggle the setting between "0" and "1"

Key to

76543210

Press

SW 00:00000000

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

For example, if you want to change the setting at bit 7, press the 7 number key to toggle the setting between "1" and "0".

When you are finished making

adjustments, press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 76 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Printing the User Parameter List

Print this list to see the current User Parameter settings.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press 0000 or 1111 until "4. User Pa-

rameters" is displayed.

Press the {{{{OK}}}} key.

Press the 0000 or 1111 key until "2.

Print List" is displayed and press the {{{{OK}}}} key.

Press the {{{{Start}}}} key to print the

list.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Note

❒ If you press {Cancel} before

printing starts, the printing stops and the display shown in step H appears again.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 77 Wednesday, March 7, 2001 5:06 PM

Personal Codes

This function allows you to keep track of machine usage. When Personal Codes are programmed, users have to enter their Personal Code before they send a fax.

Important

❒ We recommend that you print the

Personal Code List and keep it when you register or change a Personal Code. See P.79 “Printing the Personal Code List”.

Note

❒ To enter a Personal Code when

sending a fax, follow the steps shown in "Personal Code Transmission". See P.6 “Personal Code Transmission”.

Registering Personal Codes

Press the {{{{User Tools}}}} key.

Changing Key Operator Settings

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "5. Personal

Code" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Prog. Pers. Code"

is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Enter the Personal Code (8-digits

or less) with the number keys.

Press the {{{{OK}}}} key.

Enter the user name.

Press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 78 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Editing a Personal Code

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Prog. Pers. Code"

is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to display the Per-

sonal Code for the user name or routing sub-address you want to change.

Press the {{{{OK}}}} key.

Enter the user name.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "5. Personal

Code" is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 79 Wednesday, March 7, 2001 5:06 PM

Deleting a Personal Code

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Changing Key Operator Settings

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "2. Delete" is

displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to display the Per-

sonal Code you want to delete.

Press the {{{{OK}}}} key.

The Personal Code is deleted.

If you want to delete another Personal Code, repeat the above steps from step I.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "5. Personal

Code" is displayed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

Printing the Personal Code List

Print this list to find out the registered Personal Codes and their names.

Press the {{{{User Tools}}}} key.

KirCEN-advanced_FM.book Page 80 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the

{OK} key.

Press 0000 or 1111 until "5. Personal

Code" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "3. Print List"

is displayed.

Restricted Access

Use this feature to restrict access to the machine or monitor machine usage by user or department. When turned on, users must enter a previously assigned code before they can use the machine.

Preparation

In order to use this feature you need to register Personal Codes beforehand. See P.77 “Registering Per- sonal Codes”.

Note

❒ When the machine is shipped, this

feature is turned off by default. Turn it on or off with the User Parameters. See P.72 “User Parame- ters” (Switch 05, Bit 4).

❒ The machine returns to the state

where a Personal Code must be entered to use the machine in the following situations:

• The machine is not used for a certain time

• A previously set document is removed

• The current operation is completed

❒ When Restricted Access is turned

on, incoming faxes are received and printed as normal.

Press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

The list is printed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

Check that the Restricted Access

display is shown.

Enter your personal code with the

number keys. Press the {{{{OK}}}} key.

KirCEN-advanced_FM.book Page 81 Wednesday, March 7, 2001 5:06 PM

Changing Key Operator Settings

Note

❒ When Restricted Access is

turned on and you enter a personal code to use the machine, Personal Code Transmission is selected by default.

Polling ID

Use this procedure to register the Polling ID code.

This ID is required for using the Transfer Request (See P.13 “Transfer Request” ).

Limitation

❒ When you use Transfer Request,

Note

❒ A Polling ID can be any combina-

tion of digits (0 - 9) and letters (A F) except for 0000 and FFFF.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "6. Polling ID"

is displayed.

Press the {{{{OK}}}} key.

Enter the Polling ID (4-digits)

with the number keys.

If you make a mistake, press the {Clear/Stop} key and try again.

Press the {{{{OK}}}} key.

If you want to enter another item, repeat the above steps from step G.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 82 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

Line Type

You must register the Line Type before you connect the machine to the line.

Note

❒ By default, Line Type is set to

“Tone”.

❒ This function is not available in

some areas.

❒ If you do not know the type of line

you are connected to, select "Tone" and dial a trial number. If the connection was successful, your Line Type is "Tone", if it did not, set the Line Type to "Pulse" and dial a trial number. If the connection was successful, your Line Type is "Pulse".

Limitation

❒ If you do not correctly set the Line

Type, you will be able to receive messages, but you may not be able to send them.

To register the Line Type, perform the following procedure.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "7. Line Type"

is displayed.

Note

❒ You can edit the registered Line

Type by performing the steps for registering the Line Type in the following procedure.

Press the {{{{User Tools}}}} key.

Press the {{{{OK}}}} key.

Press 0000 or 1111 and select "Tone" or

"Pulse".

Press the {{{{OK}}}} key.

"Function Accepted" is displayed on the screen.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 83 Wednesday, March 7, 2001 5:06 PM

Select Line

When your machine is connected through a PABX, change the Select Line setting to Extension. If it is connected directly to the telephone network, leave it set to Outside.

Note

❒ After you have registered an out-

side line access number, set the line to "Extension" in "Select Line". By default, this feature is set to "Outside".

Press the {{{{User Tools}}}} key.

Changing Key Operator Settings

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "8. Select Line"

is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 and select "Exten-

sion" or "Outside".

Press the {{{{OK}}}} key.

"Function Accepted" is displayed on the screen.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 84 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

PSTN Access Number

Use this setting to save having to enter a pause after the outside line access number when dialing. When you program an access number, a pause is automatically added as soon as that number is pressed. For example, if you register "0" as the PSTN Access Number, a pause will be inserted automatically after dialing "0".

Limitation

❒ Outside line access numbers can be

up to 2 digits long.

❒ This feature does not work when

using On Hook mode or when dialing from an external telephone.

Note

❒ After you have registered an out-

side line access number, set the line to "Extension" in "Select Line". By default, this feature is set to "Outside".

To register an outside line access number perform the following procedure.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "9. PSTN Ac-

cess No." is displayed.

Press the {{{{OK}}}} key.

Enter the outside line access

number (2-digits) with the number keys.

If you make a mistake, press the {Clear/Stop} key and try again.

Press the {{{{OK}}}} key.

"Programmed" is displayed on the screen.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 85 Wednesday, March 7, 2001 5:06 PM

Transfer Report

For the requesting party to be able to receive Transfer Result Reports from the Transfer Station, the requesting party must store the number of the telephone line their machine is connected to in their own machine.

Be sure to insert a pause after the area code.

For example, if your fax number is 1234-567-8900, store the following:

• 1-234-567-8900

Press the {{{{User Tools}}}} key.

Changing Key Operator Settings

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "10. Transfer

Report" is displayed.

Press the {{{{OK}}}} key.

Enter the fax number with the

number keys and {{{{Pause/Redial}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 86 Wednesday, March 7, 2001 5:06 PM

Key Operator Settings

RDS (Remote Diagnostic System)

If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it.

When the machine is shipped, this feature is turned on.

Press the {{{{User Tools}}}} key.

Press the {{{{OK}}}} key.

Note

❒ If the key operator code is regis-

tered and turned on, enter the key operator code and press the {OK} key.

Press 0000 or 1111 until "11. RDS On/

Off" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 and select "On" or

"Off".

Press the {{{{OK}}}} key.

"Function Accepted" is displayed on the screen.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Key Op.

Tools" is displayed.

Press the {{{{Cancel}}}} key on each

display until you reach the standby display.

KirCEN-advanced_FM.book Page 87 Wednesday, March 7, 2001 5:06 PM

7. Troubleshooting

When Toner Runs Out

When the machine has run out of toner the symbol appears on the display. Note that even if there is no toner left you can still send fax messages. However, it is advisable to replace the toner early to avoid poor printing quality.

Limitation

❒ The File Reserve Report is not

printed.

KirCEN-advanced_FM.book Page 88 Wednesday, March 7, 2001 5:06 PM

Troubleshooting

When an Error Report is Printed

An error report is printed when a message could not be successfully sent or received.

Possible causes include a problem with your machine or the receiver's noise on the telephone line etc. If an error occurs during transmission, re-send the original. If an error occurs during reception, ask the sender to re-send the message.

Note

❒ If the error happens frequently, contact your service representative.

❒ The "Page" column gives the total number of pages. The "Page Not Sent" col-

umn gives the number of pages that were not sent or received successfully.

KirCEN-advanced_FM.book Page 89 Wednesday, March 7, 2001 5:06 PM

When Power is Turned off or Fails

Even if the Main Power switch is turned off, the contents of the machine's memory (programmed numbers etc.) will not be lost. However, if power is lost for about 1 hour through the Main Power switch being turned off, a power cut or the power cable being removed, contents of the Fax memory will be lost. Lost items will include any fax messages stored in memory using Memory Transmission or Reception.

If a file has been deleted from memory, a Power Failure Report is automatically printed as soon as power is restored. This report can be used to identify lost files. If an original stored for Memory Transmission was lost, re-send it. If a message received by Memory Reception or Substitute Reception was lost, ask the sender to re-send it.

Important

❒ Make sure that 100% is shown on the display before you unplug the machine.

If a lower value is shown, some data is currently stored in memory.

❒ Right after a power failure, the internal battery needs to be sufficiently re-

charged to guard against future data loss. Please keep the machine plugged in and the Main Power switch on for about 24 hours after the power loss oc- curs.

KirCEN-advanced_FM.book Page 90 Wednesday, March 7, 2001 5:06 PM

Troubleshooting

KirCEN-advanced_FM.book Page 91 Wednesday, March 7, 2001 5:06 PM

8. Maintaining Your Machine

Replacing the Stamp Cartridge

The optional Document Feeder is required.

When the stamp is getting to become lighter, replace the cartridge.

Note

❒ Use the cartridge specified for this

machine.

Lift the Document Feeder and

open the stamp cover.

ZEQP080E

Pull out the cartridge.

Set a new cartridge.

Return the stamp cover to its orig-

inal position.

Close the Document Feeder.

ZEQP100E

ZEQP110E

ZEQP090E

Note

❒ Hold down the center part of

the cover to make sure that it is closed completely.

KirCEN-advanced_FM.book Page 92 Wednesday, March 7, 2001 5:06 PM

Maintaining Your Machine

Ricoh kc1fax FUNCTION MAP 1018au

Specifications and Main Features

Frequently Asked Questions

User Manual

FUNCTION MAP

How to Read this Manual

TABLE OF CONTENTS

Manuals for This Machine

Overview

Sending at a Specific Time (Send Later)

Personal Code Transmission

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Fax Header Print

Label Insertion

Auto Reduction

Polling Reception

Transfer Request

Canceling Transmission or Reception

Press the {{{{Job Information}}}} key.

Checking the Transmission Result (TX File Status)

Checking the Reception Result (RX File Status)

Printing a List of Files in Memory (Print TX File List)

Printing a Stored Message

Printing the Journal

Displaying the Memory Status

Handy Dialing Functions

On Hook Dial

Manual Dial

Transmission Features

More Transmission Functions

Printed Report

Reception

Printing Functions

Accessing the User Tools

Assigning User Function Keys

Printing Reports/Lists

Setting the Date and Time

Summer Time / Daylight Saving Time

Changing the Initial Setup Transmission

Changing the Initial Setup Reception

Changing Key Operator Settings

When Toner Runs Out

When an Error Report is Printed

When Power is Turned off or Fails

Replacing the Stamp Cartridge