Ricoh kc1fax NOTICE 1018ba

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NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

Some illustrations may be slightly different from your machine.

Certain options may not be available in some countries. For details, please contact your local dealer.

NOTICE TO USERS (NEW ZEALAND)

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

This equipment shall not be set up to make automatic calls to the Telecom "111" Emergency Service.

If a charge for local calls is unacceptable, the "Dial" button should NOT be used for local calls. Only the 7-digits of the local number should be dialed from your telephone. DO NOT dial the area code digit or the "0" prefix.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

This device may be subject to ringing or bell tinkle when calls are made from another device on the same line. If this occurs, the problem should not be referred to the Telecom Faults Service.

This equipment should not be used under any circumstances, which may constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.

The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.

Not all telephone will respond to incoming ring when connected to the extension socket.

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How to Read this Manual

Symbols

In this manual, the following symbols are used:

R WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

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TABLE OF CONTENTS
Manuals for This Machine.........................................................................	1
Basic Features (this manual) ........................................................................	1
Advanced Features ......................................................................................	1
1.Getting Started
Guide to Components...............................................................................	3
Front View .....................................................................................................	3
Rear View......................................................................................................	5
Operation Panel.........................................................................................	6
Starting the Machine .................................................................................	8
Turning On the Power ...................................................................................	8
Turning Off the Power ...................................................................................	9
Switching Between Copy Mode and Facsimile Mode ..........................	10
Reading the Display ................................................................................	11
Reading the Display and Using Keys..........................................................	11
Standby Display ..........................................................................................	12
Communication Display ..............................................................................	12
Display Prompts ..........................................................................................	12
2.Faxing
Overview...................................................................................................	13
Changing Memory Transmission and Immediate Transmission .................	13
Setting Originals......................................................................................	14
Placing a Single Original on the Exposure Glass........................................	15
Loading Originals in the Document Feeder.................................................	16
If the Machine Cannot Detect the Size of Your Original..............................	17
Original Sizes Difficult to Detect..................................................................	18
Memory Transmission ............................................................................	19
Canceling a Memory Transmission .......................................................	22
Canceling the Transmission Before the Original is Scanned ......................	22
Canceling a Transmission While the Original is Being Scanned ................	22
Canceling a Transmission While the Message is Being Sent .....................	23
Immediate Transmission ........................................................................	24
Canceling an Immediate Transmission.................................................	26
Canceling a Transmission Before You Have Pressed the Start Key ..........	26
Canceling a Transmission After You Have Pressed the Start Key .............	26
Scan Settings...........................................................................................	27
Resolution ...................................................................................................	27
Original Type...............................................................................................	28
Image Density (Contrast) ............................................................................	29

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Dialing.......................................................................................................	30
Number Keys ..............................................................................................	30
Quick Dials ..................................................................................................	32
Speed Dials.................................................................................................	33
Groups ........................................................................................................	34
Reception .................................................................................................	36
Selecting the Reception Mode ....................................................................	36
3.Setup
Own Name/Fax Header/Own Fax Number.............................................	37
Registering Own Name/Fax Header/Own Fax Number ..............................	38
Quick Dial.................................................................................................	40
Registering Quick Dials...............................................................................	40
Quick Dial Key and Function Key Label (Dial label)....................................	42
Deleting Quick Dials....................................................................................	45
Speed Dial ................................................................................................	46
Registering Speed Dial ...............................................................................	46
Deleting Speed Dial ....................................................................................	48
Groups......................................................................................................	50
Registering Groups .....................................................................................	50
Deleting Groups ..........................................................................................	52
Entering Text............................................................................................	54
Available Characters ...................................................................................	54
Keys ............................................................................................................	54
How to Enter Text .......................................................................................	55
4.Troubleshooting
Adjusting Volume....................................................................................	57
Error Messages and Their Meanings.....................................................	59
When the {Facsimile} key is Lit in Red....................................................	60
When the Receive File Indicator is Lit...................................................	61
Solving Problems ....................................................................................	62
INDEX........................................................................................................	63

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Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

Chapter 1 Transmission Options

Explains about sending at a specific time without having to be by the machine and also taking advantage of off-peak telephone line charges.

Chapter 2 Job Information

Explains about erasing a fax message stored in memory and checking the contents of any files in memory.

Chapter 3 Transmission Features

Explains about useful features for transmission. You can find out about dialing numbers easily.

Chapter 4 Reception Features

Explains about reception features. You can find out about screening out message from anonymous senders.

Chapter 5 Facsimile User Tools

Explains about programming frequently used functions for User Function Key and setting the Date and Time.

Chapter 6 Key Operator Settings

Explains about functions the key operator handles . You can find out about setting up the phone line type, and how to change the user parameter settings.

Chapter 7 Troubleshooting

Explains about things you should do when an Error Report is printed and power is turned off.

Chapter 8 Maintaining Your Machine

Explains about replacing the stamp cartridge.

Chapter 9 Appendix

You can check the specifications for this machine.

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1. Getting Started

Guide to Components

Front View

1. Document Feeder (ADF)/Platen Cover (Option)

Holds a document stack of up to 30 sheets which are fed automatically one at a time.Place documents face up here.

2. Exposure Glass

Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference mark. Close the platen cover when you set a document on the exposure glass.

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4

Getting Started

3. Main Power Switch

If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. However, if the machine is installed with the fax option, do not turn the main power switch off.

Note

As the main power switch is normally set by your service representative, do not touch this switch.

If the operation switch is on and there is still no power, turn on the Main Power switch.

If you leave the Main Power switch off for more than an hour, all files in memory are lost.

4. Operation Switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). See P.8 “Turning On the Power”.

5. Paper tray unit (Option)

For information about optional paper tray unit, see the Copy Reference.

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Guide to Components

Rear View

1

1. Bypass Tray

Select this tray for non-standard size paper.

See Chapter 2 “Copying from the Bypass Tray” in the Copy Reference.

2.G3 Line Connector

3.External Telephone Connector

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Getting Started

Operation Panel

1

1. Receive File Indicator

10. 0 1keys

Lights to tell you a message has been received into memory.

2. Communicating Indicator

Lights during transmission or reception.

3. {Job Information} key

Press to search for information on a specific job.

4.Transmission Option Indicator

5.{Transmission Option} key

Press to change the transmission option settings. The indicator lights when option settings are changed.

6. {Facsimile} key

Press to switch to Facsimile mode.

7. {Transmission Mode} key

Press this key to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans) modes.

8. {Cancel} key

Press to cancel an operation or return to the previous display.

9. LCD display

This guides you through tasks and informs you of the machine status. A messages appears here.

Press to move the cursor or select functions.

11. {OK} key

Press to answer "Yes" to a question displayed on the display.

12.{Speed Dial} key

Press to select a Speed Dial.

13.{User Tools} key

Press to enter User Tools mode. These tools allow you to customize the default settings.

14. {Clear/Stop} key

Clear:

Deletes one character or digit. Stop:

Interrupts the current operation (transmission, scanning, copying or printing).

15.{Clear Modes} key

16.Main Power Indicator

17.Quick Dial keys

Use to dial numbers at a single touch or to enter letters and symbols. Also use for the Group Dial feature.

18. Quick Dial Flip Plate

Flip this plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32.

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Operation Panel

19. User Function keys

Each of these can be programmed for rapid access to frequently used features.

Features Programmed by Default

Key	Function
F1	Manual Reception
F2	Reception Mode
F3	Stamp

28. Operation switch

Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off).

20. {Resolution} key

Press to switch between Standard, Detail and Fine.

21. {Image Density} keys (iand j)

Use to change the setting of image density.

22. {Original Type} key

Press to select original type, Text or Photo. When the original type is selected, the corresponding indicator lights.

23. {On Hook Dial} key

Use to dial a number from the numeric keypad without having to lift the handset.

24. {Tone} key

Press to send tonal signals down a pulse dialing line.

25. {Pause/Redial} key

Pause:

Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit.

Redial:

Press to redial one of the last ten numbers.

26. Number keys

Use to dial fax numbers or enter the number of copies.

27. {Start} key

Press to start all tasks.

1

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Getting Started

Starting the Machine

	1	To start the machine, turn on the op-
		eration switch.
		Note

This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings.

-Power switches

This machine has two power switches: See P.3 “Guide to Components”.

Operation switch

Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes.

Main power switch

If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on.

Important

If you leave the Main Power switch off for more than one hour, all fax files in memory are deleted. See P.9 “Turning Off the Power”.

Turning On the Power

A Confirm that the power cord is plugged into the wall outlet firmly and the Main Power switch is on.

B Turn on the operation switch. The On indicator should light.

The panel display will turn on.

Note

If nothing happens when you turn on the operation switch, make sure the Main Power switch is turned on.

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Starting the Machine

Turning Off the Power

A Turn off the operation switch.

The On indicator will go out.

1

Important

Before you unplug the power cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%.

Fax files stored in memory will be deleted an hour after you turn the Main Power switch off or you unplug the power cord.

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Getting Started

Switching Between Copy Mode and

Facsimile Mode

1 This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key.

You can set this machine to display facsimile mode immediately after the power switch is turned on. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.

Limitation

You cannot switch modes under the following circumstances:

•While scanning in a fax

•During Immediate Transmission

•While editing the System Settings

•While using On hook Dial

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Reading the Display

Reading the Display

The display tells you the machine status and guides you through operations.

Note

1

All procedures in this manual assume you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the {Facsimile} key to change to Facsimile mode. You can have the machine start in Facsimile mode. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.

Reading the Display and Using Keys

ADisplay for the machine status or currently selected function.

BDisplay for the messages.

Items which can be selected or specified.

CDisplay for items which can be selected.

Note

Press 0 1 key to display another function on the LCD panel or move the brackets to select another values.

Press the {OK} key to set a selected function or entered value, and return to the previous display.

Press the {Cancel} key to cancel the selected function or entered value, and return to the previous display.

Press the {Clear Modes} key to cancel the settings and return to the initial display.

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Getting Started

Standby Display Display Prompts

While the machine is in standby mode (immediately after it is turned on or af- 1 ter the {Cancel} key is pressed), the fol-

lowing display is shown.

Note

To return the machine to standby mode, do one of the following:

•If you have set the original and have not pressed the {Start} key, remove the original.

•If you have not set an original, press the {Cancel} key.

•If you are in User Tools mode, press the {User Tools} key or the

{Cancel} key.

Depending on the situation, the machine will show various prompts on the display.

Instructions and Requests

Questions

Selections

Status

Communication Display

While the machine is communicating, the status is displayed.

Display during Memory Transmission or Memory Reception:

The destination's name or fax number appears on the top of the LCD display.

Note

Even when the machine is sending or receiving a fax message from/ into memory, you can still scan the next original into memory.

Immediate Transmission:

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2. Faxing

Overview

Changing Memory

Transmission and Immediate

Transmission

The basic procedure to send a fax message is:

AMake sure the Facsimile indicator is lit

BSet your original

CDial the number

DPress the {Start} key

The rest of this section describes these steps and the various features that are available in more detail.

There are two ways to send a fax message:

•Memory Transmission

•Immediate Transmission

Check the indicators on the operation panel to check which mode is currently active and press the {Transmission Mode} key to toggle between them.

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14

Faxing

Setting Originals

In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder or on the exposure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass.

Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.

Limitation

If you place A5 size documents on the exposure glass, they will not be detected.

Note

When sending a fax, the image output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the original, the fax image may be output reduced, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend that you ask the receiver about the size and direction of the paper used in their terminal.

When sending an original of an irregular (i.e. non-standard) size or part of a large original, you can specify the scan area precisely.

You can scan non-standard size documents as standard size documents with the Irregular Scan Area feature. When you turn on this feature, the area scanned will be in the specified range regardless of the actual document size. A blank margin will appear or the image will be truncated at the receiving end.

Make sure that all ink, correcting fluid etc., has completely dried before setting your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

If you set an A4 size original in the portrait direction, the machine rotates the image by 90 degrees before sending it. See Chapter 3 “Transmission with Image Rotation” in the Advanced Features manual.

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Setting Originals

-How to set A4, B4, A3, and F size originals

	Placing a Single Original on
	the Exposure Glass
	Set originals that cannot be placed in
	the Document Feeder, such as a book,
	on the exposure glass one page at a
	time.
			2
	A Lift the Document Feeder by at
	least 30 degrees. Place the original
	face down and align its upper left
	corner with the reference mark at
	the upper left corner of the expo-
	sure glass.

-How to set A4, A5 and B5 size originals

Limitation

A5 size on the exposure glass is not detected. Set A5 size documents in the Document Feeder.

1.Reference mark

2.Scale

Note

If you do not raise the Document Feeder by at least 30 degrees, the original size will not be detected properly.

B Close the Document Feeder.

Note

When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising.

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Faxing

Loading Originals in the

Document Feeder

Use the Document Feeder to scan in a stack of originals in one operation.

Limitation

2 The maximum document length is 432mm.

Place all the originals to be sent in a single stack.

You cannot set originals in the Document Feeder one page at a time or in sheaves.

Do not open the Document Feeder while it is scanning the originals or your document could be jammed.

Note

When using Immediate Transmission mode, you cannot send originals longer than 432mm. Use Memory Transmission Mode instead.

If an original jams, press the {Clear/ Stop} key then remove the original carefully.

If your original is bent or folded, flatten it before you set it.

Set thin originals on the exposure glass.

Reference

For information about the sizes and number of originals that can be placed in the Document Feeder, see Chapter 9 “Acceptable Types of Originals” in the Advanced Features manual.

A Adjust the document guide to match the size of your originals. Align the edges of your originals and stack them in the Document Feeder face up.

1.Limit mark

2.Document guide

Originals unsuitable for the Document Feeder

Do not set the following types of originals in the Document Feeder because they may be damaged. Place them on the exposure glass instead.

•Originals of sizes other than those specified in the following table

•Originals containing staples or clips

•Perforated or torn originals

•Curled, folded, or creased originals

•Pasted originals

•Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

•Originals with index tabs, tags, or other projecting parts

•Sticky originals, such as translucent paper

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Setting Originals

•Thin and soft originals

•Originals of inappropriate weight

•Originals in bound form, such as books

•Transparent originals, such as OHP transparencies or translucent paper

If the Machine Cannot Detect the Size of Your Original

2

If the machine cannot detect the original size, the following display is shown:

If this happens, carry out the following steps.

A B C D

Press the {Cancel} key.

Make sure that the original is set correctly.

Remove the original and replace it on the exposure glass.

Press the {OK} key to scan the original again.

If the above display appears again, repeat steps A to D.

Note

If the machine still cannot detect the original size, the following display is shown. Press the {Transmission Option} key and select “4. Irreg. Scan Area".

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