Ricoh IS 2416L, MP 161L User Manual

General Settings Guide

Getting Started

Combined Function Operations

User Tools ( System Settings )

Troubleshooting

Other Functions

Specifications

Operating Instructions

Read this manual carefully before you use this machine and keep it hand y for future reference. For safe and correct use, be sure to read the

Safety Information in the "Copy Reference" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a 5milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

220 - 240 V, 50/60 Hz, 4 A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see “Power Connection” in the Copy Reference.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting.

❖ Network Guide

Describes procedures for configuring the machine and computers in a network environment.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖ Printer/Scanner Reference

Describes system settings, functions, troubleshooting and operations for the machine's printer and scanner function.

❖ Other Manuals

•Quick Reference Copy Guide

• Quick Reference Printer / Scanner Guide

TABLE OF CONTENTS

Manuals for This Machine ...................................................................................... i

Copyrights and Trademarks .................................................................................1

Trademarks ................................................................................................................1

Information about Installed Software..........................................................................1

How to Read This Manual .....................................................................................8

ENERGY STAR Program ....................................................................................... 9

1. Getting Started

Guide to Components ......................................................................................... 11

Options ................................................................................................................. 13

External Options....................................................................................................... 13

Control Panel........................................................................................................ 14

Display .....................................................................................................................15

Reading the Display and Using Keys....................................................................... 16

2. Combined Function Operations

Changing Modes .................................................................................................. 17

Multi-Access......................................................................................................... 18

3. User Tools ( System Settings )

User Tools Menu ( System Settings ).................................................................19

Accessing User Tools ( System Settings ) ........................................................ 21

Changing Default Settings .......................................................................................21

Quitting User Tools .................................................................................................. 22

Settings You Can Change with User Tools .......................................................23

General Features ....................................................................................................23

Tray Paper Settings .................................................................................................24

Timer Settings ..........................................................................................................25

Key Operator Code ..................................................................................................26

User Code ............................................................................................................. 30

Registering a New User Code.................................................................................. 30

Changing a User Code.............................................................................................31

Deleting a User Code ...............................................................................................31

Displaying the Counter for Each User Code ............................................................32

Printing the Counter for Each User Code................................................................. 33

Clearing the Counter................................................................................................33

4. Troubleshooting

If Your Machine Does Not Operate As You Want.............................................. 35

x Clearing Misfeeds ........................................................................................... 37

Changing the Paper Size.....................................................................................39

Changing the Paper Size of the Paper Tray (Tray 1)...............................................39

Changing the Paper Size in the Paper Tray Unit (Tray 2)........................................40

Selecting the Paper Size with User Tools ................................................................ 42

5. Other Functions

Other Functions ................................................................................................... 43

Displaying the Total Counter....................................................................................43

Changing the Language...........................................................................................43

6. Specifications

Main Unit............................................................................................................... 45

Options ................................................................................................................. 48

Exposure Glass Cover ............................................................................................. 48

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)............48

Paper Tray Unit (Tray 2) .......................................................................................... 49

Copy Paper ...........................................................................................................50

Recommended Paper Sizes and Types...................................................................50

Unusable Paper .......................................................................................................52

Paper Storage .......................................................................................................... 52

INDEX......................................................................................................... 53

iii

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server

• The product names of Windows NT

is a registered trademark of Adobe Systems Incorporated.

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Edition (Windows Me)

2000 are as follows:

XP are as follows:

2003 are as follows:

4.0 are as follows:

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

Information about Installed Software

expat

• The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2. Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Hannum.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden.

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.

Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the application software of this product constitutes the “Larger Work” as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html.

e) The source code of the Sablotron software is available at: http://www.gingerall.com.

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name “Carnegie Mellon University” must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: “This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/).”

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm” in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided “as is” without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD5 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm” in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

ENERGY STAR Program

ENERGY STAR® Program

The ENERGY STAR computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

Program encourages energy conservation by promoting energy efficient

•Low Power mode This product automatically lowers its power consumption 1 minute after finishing the last copy or print job. Printing is still possible in Low Power mode, but to make copies, you have to press the operation switch first. For details about how to change the interval between last job and Low Power mode, see p.25 “Energy Saver Timer”.

• Off mode (Copier only) To conserve energy, this product automatically turns off 1 minute after finishing the last copy or print job. In this manual, the Off mode is called the Auto Off mode. For details about how to change the interval between last job and Auto Off mode, see p.25 “Auto Off Timer”.

• Sleep mode (Printer, or scanner installed) If there is a printer, or scanner unit installed, this product automatically lowers its power consumption even further 1 minute after finishing the last copy or print job. Printing is still possible in Sleep mode, but to make copies, you have to press the operation switch first. For details about how to change the interval between last job and Sleep mode, see p.25 “Auto Off Timer”.

Note

❒ If you want to operate this product while it is in either of these modes, do

one of the following:

• Turn on the operation switch.

• Place originals in the ARDF.

• Lift the exposure glass cover or ARDF.

•Duplex Priority To conserve paper, the Duplex function (1-Sided → 2-Sided) can be selected preferentially when you turn on the operation switch or the main power switch, press the {Clear Modes} key, or the machine resets itself automatically. To change Duplex Mode Priority, see Copy Reference.

Specifications

Copier only Printer, or scanner installed

Low Power mode

Sleep mode Power con-

Off mode Power con-

Duplex Priority 1 Sided → 1 Sided

Power consumption

Default interval

Recovery time Less than 10 seconds Less than 10 seconds

sumption

Default interval

Recovery time - Less than 10 seconds

sumption

Default interval

Recovery time Less than 10 seconds -

25 W 30 W

1 minute 1 minute

- Less than 10 W

-1 minute

less than 1 W -

1 minute -

Recycled Paper

We recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

1. Getting Started

Guide to Components

1. Exposure glass cover (optional) or

ARDF (optional).

See p.13 “External Options”

2. Exposure glass

Place originals here face down.

3. Internal tray

Copied or printed paper is delivered here.

ARK043S

4. Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

5. Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on.

Getting Started

6. Main power indicator

Lights when the main power switch is turned on, and goes off when the switch is turned off.

7. Operation switch (On indicator)

Press to turn the power on (the On indicator lights). To turn the power off, press again (the On indicator goes off).

8. Control panel

See p.14 “Control Panel”.

1. Bypass tray

Use to copy onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size paper.

9. Front cover

Open to access the inside of the machine.

10. Paper tray (Tray 1)

Load paper here.

11. Paper tray unit (optional)

See p.13 “External Options”.

12. Internal tray guide

Open out to support large paper and raise the end fence.

ARK024S

3. Lower right cover

Open this cover to remove jammed paper from the optional paper tray unit.

2. Right cover

Open this cover to remove jammed paper fed from the paper tray.

Options

External Options

1. Exposure glass cover

Lower this cover over originals.

2. ARDF

Place stacks of originals here. They will feed in automatically. This doc-

ument feeder can be used for two-sided originals.

ARK025S

3. Paper tray unit (Tray 2)

Holds 500 sheets.

Getting Started

Control Panel

This illustration shows the control panel of the machine with options fully in-

stalled.

178101291134 652

13 14 16 201915 18 21

1. {Copy} key

Press to activate the copy function.

2. {Scanner} key

Press to activate the scanner function.

3. {Printer} key

Press to activate the printer function.

4. Indicators

Display errors and machine status. h: Error indicator. See Network Guide

and see p.37 “x Clearing Misfeeds”.

B: Load Paper indicator. See Copy Refer- ence.

D: Add Toner indicator. See Copy Refer- ence.

5. Display

Displays operation status and messages.

6. Selection keys

Correspond to items on the display. Press to select the corresponding item.

7. Scroll keys

Press to select an item. {U} : scroll upward {T} : scroll downward {V} : scroll right {W} : scroll left

ARK032S17

8. {User Tools/Counter} key

•User Tools Press to change default or operation parameters according to requirement. See p.21 “Accessing User Tools ( System Settings )”.

•Counter Press to check or print the counter value. See p.43 “Other Functions”.

9. {Clear Modes} key

Press to clear the current settings.

10. {Clear/Stop} key

•Clear: Clears an entered numeric value.

•Stop: Stops a job in progress, such as scanning, or printing.

11. Main power indicator

The main power indicator lights when the main power switch is turned on.

Important

❒ Do not turn off the main power

switch while the On indicator is lit or blinking. Doing so may damage the memory.

12. Operation switch (On indicator)

Press to turn the power on. The On indicator lights. To turn the power off, press again.

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